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How to Sign a Cover Letter

Greg Faherty

When  writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper  cover letter signature . How you  sign off your cover letter  is crucial as it will either leave the prospective employer with a positive,  professional first impression .

Choosing  how to sign off a cover letter  the right way depends on a few factors, such as the  cover letter format  of your email. However, in general, it’s better to remain  formal and professional . You can be positive and even friendly, but  avoid casual language  such as “thanks”, “cheers”, or “take care”.

If you get it wrong by  making a small mistake  or by using inappropriate language in your  cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive  so many applications for each position , this can be enough for yours to be discounted.

The  signature on your cover letter  is a crucial part of your cover letter that you need to nail. Ensure you  sign your cover letter the right way  and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to  conclude your cover letter in the best way possible .

How to sign a cover letter when emailing

Emailing job applications, including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is  submitted electronically ?”

You need to  have the proper sign-off  when you conclude your cover letter, even by email.

It’s essential to know how and  where to sign a cover letter  if you are emailing it to a hiring manager. Use a  professional sign-off  (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your  cover letter  and job application that much more effective.

If you’re emailing a  cover letter with a signature  you should use a  professional sign off  (such as sincerely, sincerely yours, best regards or most sincerely) followed by your  full name written underneath .

You don’t need to sign the letter by hand when  signing a cover letter electronically . Also  avoid using italics  or an alternative font as this can look childish. Just write your full name in the  same font as the rest of the letter .

It’s also essential to clearly  include your contact details  when you  sign off a resume cover letter . It would be a tragedy if you  nailed your cover letter , spent time tailoring your resume using a   resume builder , and then the employer  didn’t know how to contact you .

An easy, time-effective way of doing this is by  setting up an email signature . You should include your name, telephone number, email address and a link to your  LinkedIn profile  (and any other useful links which may help your application).

Closing signature examples

Here are some examples of  how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of  how to sign a cover letter via email .

Sincerely yours,

Mary Washington [email protected] 70997654

Best regards,

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com

Examples of Bad Signatures on Cover Letters

Including  this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that  does not mean you can be too casual .

Here are some  examples of words you should avoid writing  when you are signing off your cover letter:

  • Best wishes
  • Take it easy
  • Affectionately

It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.

How to sign a paper cover letter

Though it is  becoming less common , you may need to either  mail a cover letter  or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to  include a handwritten signature . After printing your cover letter, you should sign your name  using black ink .

For  written cover letters , you should use a formal business  cover letter format  which  includes your contact details  and those of the employer at the top of the page, as well as a  heading and salutation . As you include your contact details at the top, there is  no need to include them  with your signature as you would in an email.

Though the  importance of signing a cover letter  shouldn’t be underestimated,  how to end a cover letter  is only one part of your application. Read more  cover letter advice  for information on  writing the other parts of your cover letter  and also spend time researching  how to write a resume . Using  resume templates  is an effective way of  producing professional-looking results  quickly.

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How to End a Cover Letter: 7 Easy Ways to End on a High Note

best way to sign off a cover letter

First, express your gratitude by thanking the reader for their time. 

Second, mention how you’d like to proceed or how you’re looking forward to taking the next steps. 

Lastly, sign off with a closing salutation followed by your name. 

Those are the steps required to close your cover letter on a high note. However, a closing paragraph to complement these steps would be ideal for leaving the hiring manager with a strong lasting impression. 

In this guide, you’ll learn how to end a cover letter as well as 7 different ways to write a closing paragraph that leads to an interview.

How to End a Cover Letter: 3 Things to Include

The end of your cover letter should be professional , courteous, and convey your enthusiasm for the position, which is achieved by using closing statements like "Sincerely", "Yours truly", "Best regards", and "Thank you for your time".

Ending a cover letter is an important part of the document, as it leaves a final impression on the reader and can influence their decision to consider your application. The three steps in creating closing statements for cover letters include:

  • Acknowledging the reader
  • Imply the next steps
  • Signing off

Acknowledge the Reader

Acknowledge the reader by expressing your gratitude. Thank them for their time and consideration. If you’d even prefer, this can be the only cover letter closing line you need to end your application.

Here’s a few example phrases: ‍

• Thank you for your time and consideration • Thank you for reviewing my application • I am grateful for the opportunity to contribute to your organization • Thank you for your time

Imply the Next Steps 

In other words, a call to action. This can either be direct or implicit. Let the reader know how you’re prepared to move forward in the job application process.

Here’s a few examples of a direct call to action:

• I look forward to discussing this position further with you • I am excited to discuss my qualifications in greater detail at an interview • You can reach me by phone at (XYZ) or by email at [email protected]

And here’s a few examples of an implicit call to action:

• I look forward to hearing from you • I look forward to speaking with you soon • I hope to discuss my eligibility for the role further 

Directly stating the next steps works best if you’ve already spoken with the hiring manager. Or if not and you want to be more on the safe side, implying the next steps also works. 

Write a formal closing followed by your first name and last name. This is also known as the cover letter closing salutation. 

Here’s a few professional sign-off examples: 

Sincerely, Jacob Jacquet
Yours sincerely, Jacob Jacquet
Kind regards, Jacob Jacquet

Here’s a few inappropriate sign-offs for making your exit: 

Thanks, Jacob Jacquet
Cheers, Jacob Jacquet

7 Ways to Write the Cover Letter Closing Paragraph

There are 7 different types of closing paragraphs. Use the one that fits best with how you initially outlined your application . Additionally, check out our cover letter examples guide for inspiration based on successful cover letters at competitive job postings. 

1. Thank the Reader and Imply the Next Steps

Sometimes, no extra words are needed since everything has already been mentioned in the opening paragraph and main body of your cover letter . Therefore, simply end your cover letter in one line. 

See the example below. 

Thank you for your time and consideration. I look forward to hearing from you.  ‍ Yours sincerely, [First and last name]

2. Include a Direct Call to Action

Make a specific call to action on how the next steps should be taken. 

As opposed to implying the next steps, be direct when stating how you’d like to move forward to radiate enthusiasm and confidence. This can be a good approach when your cover letter revolves around your passions or interests or when you’re applying for an internship opportunity .

See the examples below. 

I’m now ready for a more impactful role in a larger firm, which is what motivated me to apply for the position you advertised. I’ll be happy to answer any questions you have in person or online, at your earliest convenience. I can be reached at (phone number) and (email). ‍ Sincerely, [First and last name]
I would love the opportunity to meet you, and I’m excited to continue helping people on their path to recovery by becoming a member of [Company]’s team. I’m happy to discuss the position in more detail, and you may contact me by phone at 1242-345-6789 or via email — [email protected] to arrange an interview. Thank you for your time and consideration.  Sincerely, [First and last name]

3. Leave a Personal Note Expressing Your Interest

A personal note means making a statement that expresses how you feel about the job opportunity. Whether you’re writing a letter that expresses your interest or curiosity, share why you’re looking forward to taking the next steps. 

However, keep a professional tone. 

All my experience and skills would make me a great new addition to your establishment. I have attached my resume, which contains a more in-depth look at my experiences and skills. I look forward to hearing from you and would love to visit your restaurant for an interview. Thank you for your time and consideration. Sincerely, [First and last name]

4. Summarize Your Cover Letter and Career Highlights

Taking into account what you’ve written in both your resume and cover letter , what’s the ultimate reason why hiring managers would want to hire you? Write an overview of the purpose of your application . Mention why your career highlights are significant factors to you being a qualified candidate. 

I am very enthusiastic about the prospect of joining your team. I am confident that my passion for social networking and digital media will allow me to contribute to your company’s success. I am available to discuss this position in more detail at a convenient time. Thank you for your consideration.  Sincerely, [First and last name]

5. Bring up the Company’s Vision

If you haven’t done so already, now’s the time to refer to the company’s core values and mission statement. 

Choose a particular aspect of the company culture that resonates with you the most. Share how it’s relevant to the value you can bring to the table and how you would blend in well with the company’s workplace. 

This is a good approach for those of you with no work experience as it reinforces your positioning as a strong potential candidate. 

See the example below.

My passion for this field and desire to understand graphic design, advertising and the internet align with Company Z’s approach to understanding its customers and their complex businesses and circumstances in order to provide the most effective graphic design solutions. Thank you for your time and consideration. I look forward to discussing this position further. Sincerely, [First and last name]

6. Share Your Career Objectives 

Impart your potential employer with why you were drawn to the job opening in the first place. Mention your career goals to show that you align with the company’s interests. 

However, your objectives must be relevant to the company’s vision. Including irrelevant goals that don't align with the company’s interests is a common cover letter mistake . 

I am looking for a position that will allow me to continue to develop my skills and grow as an analyst. My career goals include working with a team of analysts and clients to create a positive and challenging work environment, and I look forward to the next step in my career path. Sincerely, [First and last name]
Proactive, innovative, and highly influential, I am seeking a challenging but rewarding position, which is why I was naturally drawn to this exciting opportunity. Sincerely, [First and last name]

7. Share How You Intend to Add Value

Write about how you’re going to help the company solve a problem. Share the type of results that you’re capable of bringing to the organization to position yourself as a valuable asset. 

When considering what to include , be specific about how you intend to make a positive difference. To not sound arrogant though, be sure that you’ve discussed your work history in detail earlier on in your cover letter. 

I strongly believe that my strengths in organizing profitable events and driving company revenues will readily translate to your environment. I would greatly appreciate the opportunity to meet with you and further discuss my qualifications and your requirements in detail. Thank you for your consideration. Sincerely, [First and last name]

4 More Factors to Consider For a Good Cover Letter Ending

Here’s a few more cover letter tips for ending your cover letter. 

Use Emotive Language

Emotive language means using words that express an emotion. Including this in your closing paragraph makes your job application feel more personal, engaging, and convincing. 

Here’s some examples: 

• I would love to… • I am confident that my passion… • I would very much appreciate…

Never Use Postscript Text

Postscript text (P.S.) isn’t bad but it's not necessary on a cover letter . 

Rather than writing a single personal note towards the end, personalize every application you send. Tailor your cover letter to the job description. This is more effective than sending a generic cover letter with only a single personal note saved until the end. 

Include an Electronic Signature 

Again, this isn’t necessary but it’s an extra step you could take to stand out from the hundreds of applications that the company is getting. That said, it's not a dealbreaker. Many of Rezi’s users who have used the AI cover letter generator have secured interviews despite not including an electronic signature. 

Maintain a Professional Tone

Writing in a conversational, friendly tone is important for creating an engaging cover letter. But it must be professional and not in an overly friendly manner. Think of it as speaking to your manager at work. 

3 Cover Letter Examples With Strong Closing Paragraphs

If your job title isn’t listed below, you’re more likely to find it in our library of 180+ cover letter templates . 

Personal Assistant

Personal Assistant

Software Engineer

Software engineer

Video Editor

Video editor cover letter

Generate a Cover Letter Closing Paragraph Within 60 Seconds Using Rezi’s AI Writer

Instead of trying to write your cover letter from scratch, let Rezi’s AI cover letter writer do the work for you. All Rezi’s AI writer needs is a few details about you so that it can generate a tailored cover letter based on your work history and the job you’re applying to. 

Here’s how it works. 

  • Enter the company name.
  • Write the job position/title you’re applying for. 
  • Select a previous job position/title to highlight. 
  • Press “AI Writer Ready”.

From there, either edit what's been created or send it as it is if you're happy with the result.

Sign up here to get started for free. 

Or watch the video below to see how Rezi AI works.

Always End on a Positive Note

You don’t always need a flashy exit. 

Unless you’re going to add something new to the conversation, it’s enough to just thank the hiring manager for their time and sign off from there. Otherwise, adding fluff reduces the impact of a well-written cover letter.

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How to End a Cover Letter [w/ 4 Examples]

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How you end your cover letter is an important part of the process. 

You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion. 

This is where this article comes in.

We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!

  • 6 Ways to end a cover letter for a job (with examples) 
  • Ways NOT to end a cover letter
  • How to sign off a cover letter
  • Signature lines NOT to use 

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

6 Ways to End a Cover Letter for a Job (With Examples)

Your cover letter ending consists of your closing paragraph and your signature line.

As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.

To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively. 

So, let’s see what they’re all about!

#1: Show Confidence 

First things first—make sure you end your cover letter on a confident note. 

All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit. 

Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.

For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.  

For example:

I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs. 

#2: Sum Up Your Skills (For the Position)

Another way to effectively end your cover letter is to sum up your top skills. 

More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.

Here’s an example of how you can do this:

To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position. 

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#3: Be Enthusiastic

You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee. 

So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired. 

Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .

As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.

Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me. 

#4: State Your Goals and Set Expectations 

Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.

This will show that you are proactive and that you have clear objectives for your career.

Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around. 

And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.

Here’s an example of how you can make that work:

My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.

#5: Don’t Forget to Say “Thank You” 

Don’t forget to end the letter with gratitude. 

After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful. 

Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points. 

Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.

#6. Keep It Professional 

This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character. 

There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work. 

So, it’s better to use academic language and a clean, simple style. 

Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .

Ways NOT to End a Cover Letter 

And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.  

  • Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
  • Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
  • Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
  • Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
  • Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
  • Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.

Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.

How to Sign Off a Cover Letter 

Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this: 

And since “sincerely” has become overused, consider these signature lines to use instead: 

  • Kind regards,
  • With best regards,
  • Most sincerely,
  • Respectfully yours,
  • Best regards,
  • Respectfully,
  • Thank you for your consideration,

Signature lines not to use

You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following: 

  • Warm Regards
  • Yours Truly
  • Have a wonderful day
  • Affectionately

Do I Sign a Cover Letter? 

Whether you should sign a cover letter depends on how you are sending your cover letter. 

Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature. 

Simply add your full name at the end of the cover letter, using the same font as the rest of your letter. 

If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name. 

Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!

matching resume and cover letter

Key Takeaways 

How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.

To make sure you got it right, let’s go over the main points we covered in this article: 

  • Your cover letter ending should contain a captivating closing paragraph and a signature line.
  • To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
  • Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
  • Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.

Related Readings:

  • Do I Need A Cover Letter in 2024
  • Entry-level Cover Letter
  • Cover Letter for Internship

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How to Sign a Cover Letter (With Signature Examples)

best way to sign off a cover letter

  • Do You Need to Sign a Cover Letter?
  • Sign Uploaded or Printed Cover Letters
  • Cover Letter Signatures Examples
  • Signatures If You're Emailing
  • Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

  South_agency / E+ / Getty Images

When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

Georgetown University. Cawley Career Education Center. " Cover Letters ."

Microsoft Office. " Insert a Signature ."

Status.net

How to Close a Cover Letter: 60 Examples of Strong Closing Statements

By Status.net Editorial Team on December 12, 2023 — 16 minutes to read

A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:

  • Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
  • I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
  • I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.

Positive Impact on Employers

Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:

  • Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
  • Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
  • Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.

For example:

Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.

Crafting Your Final Paragraph

Summarizing your enthusiasm.

To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:

I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.

Reaffirming Your Best Fit for the Role

Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:

With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.

Choosing the Right Sign-Off

Professional sign-off options.

Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:

  • Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
  • Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
  • Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.

You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.

Matching the Company Culture

Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:

  • Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
  • Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .

Incorporating a Call to Action

Proposing the next steps.

A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.

Some examples of CTAs in the context of cover letters include:

  • Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
  • Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
  • Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”

Remember to tailor these examples to your specific application and the company to which you’re applying.

60 Examples of Strong Closing Statements For a Cover Letter

  • 1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
  • 2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
  • 3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
  • 4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
  • 5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
  • 6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
  • 7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
  • 8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
  • 9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
  • 10. I am excited by the chance to join your team. I look forward to further discussion.
  • 11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
  • 12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
  • 13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
  • 14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
  • 15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
  • 16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
  • 17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
  • 18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
  • 19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
  • 20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
  • 21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
  • 22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
  • 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
  • 24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
  • 25. I believe I possess the necessary skills, experience, and drive to excel in this position.
  • 26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
  • 27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
  • 28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
  • 29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
  • 30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
  • 31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
  • 32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
  • 33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
  • 34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
  • 35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
  • 36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
  • 37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
  • 38. My background and capabilities make me confident that I can perform exceptionally well in this role.
  • 39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
  • 40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
  • 41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
  • 42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
  • 43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
  • 44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
  • 45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
  • 46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
  • 47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
  • 48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
  • 49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
  • 50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
  • 51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
  • 52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
  • 53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
  • 54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
  • 55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
  • 56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
  • 57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
  • 58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
  • 59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
  • 60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.

When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.

Examples of Effective Cover Letter Closings

Formal closings.

  • Respectfully,
  • Yours faithfully,
  • Kind regards,
  • Best regards,
  • Yours sincerely,
  • Yours truly,

Semi-Formal Closings

  • Warm regards,
  • Best wishes,
  • With appreciation,
  • Looking forward to your response,
  • Yours in professional success,
  • Many thanks,
  • Thank you for your consideration,
  • Eager for the opportunity to connect,

Casual Closings

  • Have a great day,
  • All the best,
  • Thanks so much,
  • Excited to chat soon,
  • Grateful for your time.

Polishing Your Cover Letter Ending

Proofreading for errors.

Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.

Ensuring Consistency with Your Resume

To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.

Sending Your Cover Letter

Email versus hard copy.

When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:

  • More convenient and faster
  • Allows for easy tracking and organization
  • Often preferred by employers
  • Be sure to use professional language and an appropriate subject line
  • Formal option, which may be required for certain industries or applications
  • Neatly print and sign your cover letter
  • Use quality paper and a matching envelope

It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.

Following Submission Guidelines

No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:

  • Deadline: Be punctual in submitting your application – submit on time or even earlier.
  • Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
  • File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
  • Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.

Frequently Asked Questions

What are some strong closing statements for a cover letter that stand out to employers.

A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:

  • “I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
  • “Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
  • “I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”

What’s the best way to format the closing section of my cover letter?

To format the closing section of your cover letter, you should:

  • Leave a space between the last paragraph and your closing.
  • Use a closing phrase like “Sincerely” or “Kind regards.”
  • Add your full name and contact information, such as email address and phone number.
  • If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
  • Leave a space between your closing phrase and your name so you can add a digital or printed signature.

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.

How can you make a cover letter feel personal and engaging without being too casual?

To make your cover letter personal and engaging, try these tips:

  • Address the recipient by name, if possible, to create a connection.
  • Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
  • Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
  • Focus on the value you can bring to the company, rather than just listing your qualifications.
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Home » 7+ Catchy Signing Off a Cover Letter Examples

7+ Catchy Signing Off a Cover Letter Examples

Signing Off a Cover Letter

want to write a signing-off-a-cover-letter Your cover letter needs to end with a bang, not a whimper. The cover letter closing is where you summarize your case for why you should be hired and connect your qualifications to the job description. A strong cover letter closing paragraph can set you apart from the competition.

The following tips will help you write a strong conclusion to your cover letter:

Restate why you’re a good fit for the position: Briefly summarize why you’re an excellent candidate for the job, and include 1-2 of your most relevant qualifications.

Connect your qualifications to the job description: Highlight how your skills and experiences match the key requirements listed in the job posting.

reiterate your interest in the role: Reaffirm your interest in the role and explain why you’re excited about the opportunity to join the company.

thank the reader: Thank the employer for their time and consideration, and express your hope to hear back from them soon.

A cover letter ending like this can solidify your position as a top candidate and increase your chances of getting hired.

Table of Contents

How To Write a Signing Off a Cover Letter?

The cover letter is an important tool to use when job hunting. It is the first opportunity to make a good impression on a potential employer. The cover letter should be concise and to the point. It should not be more than one page in length. The cover letter should be addressed to the specific person who will be reading it. The salutation should be formal, such as “Dear Mr./Mrs./Ms. [last name].”

The body of the cover letter should explain why you are writing and why you are a good fit for the position. The closing of the cover letter is just as important as the opening. The closing should thank the reader for their time and include your contact information. A cover letter that is well-written and properly formatted will help you get your foot in the door and give you a better chance of landing an interview.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Cover Letter Sign Off Examples

Sign Off cover letter

Dear hiring manager,

Thank you for taking the time to review my application. Confident that I have the skills and experience you are looking for in a candidate.

It eager to put my skills to work for your company and contribute to its success. I am available to start work immediately, and can be reached at the phone number or email address listed below.

Thank you for your consideration, and I look forward to hearing from you.

Related: 117+ Unique Office Manager Resume Objective Ideas & Examples

Cover Letter Sign Off Examples

Thank you for taking the time to review my application. I am confident that I have the skills and experience needed for this role, and I am eager to put them to use in your company.

I would appreciate the opportunity to discuss my qualifications with you further. Please do not hesitate to contact me at ___________. Thank you for your time and consideration.

Related: Graphic Design Cover Letter: 09 Samples and Examples

Ways To Sign Off a Cover Letter

Dear Hiring Manager,

I am writing in regards to the open position for accounting specialist at your company. After reviewing the job description, I am confident that my skills and experience are a match for this role.

As an accountant with over five years of experience, I have developed excellent attention to detail and problem-solving skills. In my current role, I am responsible for all aspects of client accounting, including invoicing, payments, and reconciliations. I have a proven track record of meeting deadlines and providing accurate and timely financial reports.

I believe that I would be a valuable addition to your team and would welcome the opportunity to discuss the ways in which I could contribute to your company’s success. Thank you for your time and consideration.

Related : 7+ Best Public Health Cover Letter Examples

Signing Off a Job Cover Letter

I am writing in regards to the job opening for the position of [position] at [company name].The confident that I have the skills and experience necessary to excel in this role, and I would be a valuable asset to your team. I would appreciate the opportunity to discuss my qualifications further with you, and I look forward to hearing from you.

Related: Part Time Job Cover Letter: 09 Sample Examples

5 Things To Include In a Signing Off a Cover Letter

When you’ve written the perfect cover letter and landed an interview for your dream job, there’s just one more thing to do: sign off on it in a way that will make a great impression. Here are five things to keep in mind when you’re choosing how to sign off your next cover letter:

  • First and foremost, be polite. “Thank you for your time” is always a safe bet.
  • If you know the name of the person who will be reading your letter, include it in your sign-off. This shows that you’ve done your research and have an interest in making a connection with this specific individual.
  • If you have any relevant skills or qualifications that you haven’t already mentioned in the body of your letter, this is a good place to highlight them. For example, if you’re fluent in another language, you could mention that in your sign-off.
  • Another way to end your cover letter on a strong note is by expressing excitement about the opportunity to learn more about the company and its team. This makes it clear that you’re not just applying for any old job, but that you have a genuine interest in this particular position.
  • Finally, don’t forget to include your contact information! Make it easy for the employer to get in touch with you by including your email address and phone number (or both). That way, they can easily reach out to schedule an interview with you.

Related: What is Cover Letter? Complete Guide To Get any Job.

Conclusion paragraph: So, there you have it! Seven catchy signing-off cover letter examples that will help make your cover letter stand out. We hope you found this blog helpful and that it gave you some ideas for how to sign off your next cover letter. Good luck in your job search and don’t forget to check out our other resources for more tips on finding the perfect job, writing resumes and cover letters, and preparing for interviews.

Signing Off a Job Cover Letter

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How to write a great cover letter sign off (with examples)

Sign off in style.

Last updated: 29 March 2023

Young woman writing a coverr letter on a laptop at home.

What you’ll learn:

  • Why your cover letter sign off matters
  • How to end a cover letter

Mistakes to avoid when signing off your cover letter

You’ve grabbed their attention, wowed them with what you bring to the table and why you want to work for them. And then … it all falls flat.

Along with your cv , your cover letter is the most important document you’ll submit when you apply for a job. And that means that what you put into it matters, including how you sign off.

But what exactly should this look like? In this article, we’ll tell you how to sign off your cover letter in style, and provide you with some examples for how to do this. If you’re struggling with other aspects of writing your cover letter, make sure to check out our free downloadable templates to get a clearer picture of how it should all look.

best way to sign off a cover letter

Why the ending of your cover letter is important

Think about it like this. Most hiring managers or recruiters will read your CV first, and then your cover letter. So, the final section of your cover letter will likely be the last thing they read before deciding whether or not they want to take your application further.

It’s the impression you leave them with, so it can quite literally make or break your chances of landing an interview. Get it right, and it’s the icing on the cake, get it wrong and it could undermine everything you’ve written so far. No pressure.

Luckily, it really isn’t difficult. As long as you follow the advice in this article, your cover letter will finish on a high, and leave the reader in no doubt that you’re a serious contender for the role.

How to end your cover letter: the core messages

  • Re-emphasise your core skills : earlier in your cover letter, you should have included a section highlighting how your skills and experience are perfectly matched for the jobs’ responsibilities. You shouldn’t repeat all of this information here, but you do want to succinctly hit the key areas again.
  • Re-emphasise your enthusiasm : you also want to remind the reader that you really want to work for their organisation specifically.
  • Show gratitude : express your thanks for the time they’ve taken to consider your application.
  • Be politely confident about next steps : don’t demand an interview, or tell them that you’ll ring the office next week to arrange next steps. This is too pushy. However, it’s more than okay to make it clear that you want an interview. We’ll show you how to do this below.
  • A professional sign off : at the very end, you want to use a professional sign off, usually ‘Yours sincerely’, followed by your name. You want the strength of your cover letter to mean that yours is the name they remember, so make sure it’s there one last time for them to read.

Recruiter reading a cover letter in his office at work.

Your cover letter sign-off will probably be the last thing a recruiter reads before deciding whether to progress your application.

How to end your cover letter: 5 examples

Example 1: sales executive.

I believe my five years of experience in B2B sales, specifically working in the finance technology industry, will allow me to hit the ground running in this role. I would welcome the chance to discuss how my qualifications will contribute to BUSINESS NAME’S success, and look forward to hearing from you. Thank you for your consideration.

Yours sincerely,

Example 2: Graphic designer

Thank you for your time in considering my application. I believe my familiarity with the entire Adobe suite and experience working in fast-moving, agile environments would set me up for success in this role, and I am hugely excited about potentially having the chance to work at COMPANY NAME. I look forward to hearing from you about next steps.

Example 3: Museum assistant

The idea of introducing people to Wellington's history, and how it has shaped the modern city, is something that really motivates me. I believe my skills and experience in the tourism sector, and my degree in New Zealand history, would allow me to do this effectively, and I’d love to become a part of your team. Thank you for taking the time to consider my application, and I look forward to hearing from you.

Example 4: Accountant

With my extensive experience working for a Big 4 firm, I believe I can quickly get up to speed in this role. I’d welcome the opportunity to speak with you more about my qualifications at [contact details]. Thank you for your time in considering my application.

Example 5: Hospo

I believe that my passion for delivering great experiences to guests, coupled with my organisational skills and work ethic would make me a great fit for your team. I am excited to hear back from you and am confident in my ability to hit the ground running if I was offered this opportunity. Thank you for considering my application.

As well as all these things you should do, there are a few errors you really need to avoid when signing off your cover letter:

Young man checking his cover letter before submitting it to a job applicaiton.

Make sure the end of your cover letter underlines your core attributes, and why you want this specific job.

1. Being too familiar

Some jobs are less formal than others, but we’d really advise against being too casual or familiar when signing off your cover letter. While you might be used to finishing an email with a simple ‘cheers’ or ‘thanks’ before your name, this won’t look great in this context. Play it safe and stick with the tried and tested ‘yours sincerely’.

2. Being too pushy

We’ve already mentioned this one, but it’s worth reiterating. Do not demand an interview at the end of your cover letter or tell them that you’ll follow up to organise one. If they want to interview you, they’ll organise it. Being too pushy will actually make this less likely, as it might make them think you’d be difficult to work with.

3. Being cocky about your abilities

While we’ve said it’s good to be confident in your cover letter sign off, you don’t want to take this too far. For example, saying things like: ‘I’m confident that you won’t be able to find other candidates with my unique mix of skills and experience,” is a) probably not true, and b) will ring alarm bells that you’re going to be like this with other people in the team.

Al Hall

Al Hall is a regular contributor at Trade Me Jobs and Trade Me Property. He’s dedicated to helping people succeed in their aspirations to find their dream job and place to live.

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How to Turn Down a Job Offer But Keep The Door Open? (+5 Email Templates)

  • Julia Mlcuchova , 
  • Updated February 13, 2024 6 min read

Figuring out how to turn down a job offer but keep the door open for potential future opportunities can feel like walking a tightrope. 

Still, the ability to graciously decline an offer without burning any bridges is invaluable for all professionals.

The problem is: How can you possibly communicate your decision in a way that allows you to maintain a good relationship with the would-be employer?

The key lies in crafting a response that is both respectful and sincere . Moreover, one that clearly shows your appreciation for the offer , but remains clear about your current decision. 

Read on and find out:

  • Why you should never burn bridges;
  • How to write a polite rejection email step-by-step;
  • 5 email templates you can copy&paste;
  • And, our tips on how to stay in touch after declining a job offer.

Table of Contents

Click on a section to skip

Why you should never burn bridges

How to turn down a job offer but keep the door open via email, how to turn down a job offer but keep the door open (email samples).

  •  How absolutely NOT to respond 

How to stay in touch with an employer you rejected?

Key takeaways: how to turn down a job offer but keep the door open.

You might be asking yourself: what's the point of keeping up good relationships with employers whose job offer I'm declining anyways? 

While you may have valid reasons for turning down a job offer (such as inadequate salary, unsuitable cultural fit, distance, getting a better offer, etc.) make sure you never fully close the door behind you. 

Always remember one thing – the professional world thrives on relationships . 

Each and every professional interaction is an opportunity to build your reputation, expand your network, and open up future career possibilities.

And, how you handle refusing a job offer may have a long-term impact on your career:

  • Access to future opportunities . The professional landscape is relatively small. By keeping doors open, you make room for future job opportunities that may be a better fit. After all, the same employer could offer you a more suitable position later.
  • Expanding your professional network. Similarly, a positive relationship with an employer can lead to recommendations, referrals, and valuable references within your industry .
  • Influencing your professional reputation . Again, you'd be surprised how small some industry circles can be. Rejecting job offers with grace and professionalism ensures you're remembered positively . Word of the mouth spreads fast, and mishandling delicate situations can influence your industry standing.

Be prompt when declining to a job offer. Ideally, you should answer within 24 hours from receiving the offer. This shows your respect for the company and doesn’t hinder their further hiring process.

Even though it might seem like a Herculean task, composing a truly impactful job rejection email doesn't have to be complicated. 

Of course, there are a few principles you should always follow. 

For once, let's remember that any professional email belongs under the umbrella of formal writing . This means that the way it's structured follows a certain given logic. 

So, your job offer rejection email should consist of these 7 components :

  • Clear subject line
  • Appropriate salutation
  • Expression of gratitude
  • Decision statement 
  • Interest in future interactions
  • Contact information

#1 Clear subject line

If you don't announce the purpose of your email directly in its subject line , chances are it can get overlooked and then lost somewhere in the multitudes received daily by the recruiters.

This is how a clear an professional subject line can look like:

  • Job Offer Decline - [Your Name]
  • Job Offer Decline - [Job ID number] - [Your Name]
  • Job Offer for [Job Title] - Grateful Decline

#2 Appropriate salutation

At this point, you've already met the hiring manager/recruiter in person at least once during a job interview .  Therefore, you absolutely have to address them by their name .

If you start your email by “ Dear hiring manager ,” it can come across as:

  • A sign of lacking professionalism. Having already met face-to-face, a certain level of familiarity has been established between you two. So be courteous and acknowledge this by getting their name right. 
  • Your disinterest. They might think that you simply don't care. This negligence can endanger your goals - you're trying to stay on their good side, right?

#3 Expression of gratitude

You want to start your very first paragraph by expressing your sincere thanks for the job offer and the opportunity to learn about the company and the team . You can show your appreciation in 3 ways:

  • Thank them for the opportunity
  • Highlight specific aspects of the process
  • Express your respect for the company

#4 Decision statement

Rejections aren't pleasant, not even for big corporations. Consequently, many can end in one side cutting off the other. Hence, you want to articulate the decision politely, be "nice", and be clear.

  • Mention it was not an easy decision , showing careful consideration.
  • Be clear and direct to prevent misunderstandings or hopes of negotiation.
  • Offer a professional, generic reason related to job fit or career goals.

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#5 Interest in future interactions

The final paragraph of your rejection email should be dedicated to:

  • Reiterating your praise of the company;
  • Expressing your desire to keep the communication channel between yourself and the employer going. 

For example: " While I must decline the offer at this time, I would like to remain in contact and explore any future possibilities that might emerge. I believe strongly in the work your company does and would love the chance to contribute in the future. "

#6 Professional sign off

Every formal letter, paper or electronic, calls for a proper sign off . You can use any of the following phrases:

  • Kind regards,
  • Best wishes,

Yours sincerely,

  • Respectfully,

#7 Contact information

Lastly, place your contact details right after your sign off.  Make sure to include:

  • Your name 
  • Email address
  • Phone number

Even when you decide to decline a job offer you can still be a resource for the company. If you know anyone who’d fit the open job position, recommend them in your rejection email.

Now, let's put all of these elements together and have a look at 6 job offer rejection emails.

Feel free to use them as your first drafts – Either press the download button on the first three samples, or just copy the text of the email samples below and simply adjust it to your liking. 

#1 Formal job rejection email sample

#2 short and sweet job rejection email sample, #3 warm and personal job rejection email sample,  #4 simple and direct job rejection email.

Subject: Job Offer at [Company Name] – Decision

Dear [Hiring Manager’s Name],

Thank you for the offer to join [Company Name] as a [Position Title] . I appreciate the time and consideration you’ve extended to me throughout this process.

After careful thought, I’ve decided to pursue a different direction at this time. This decision wasn’t easy, and it speaks more to my current situation than to any aspect of the wonderful opportunity you’ve offered.

I hold [Company Name] and the team in high regard and would be open to exploring future opportunities that may align with my career path down the road.

Thank you once again for this opportunity. I hope we can stay in touch and possibly collaborate in the future.

[Your Name]

[Email address]

[Phone number]

#5 Very formal job rejection email

Subject: Respectful Declination of Job Offer at [Company Name]

I am writing to acknowledge and express my deepest gratitude for the offer of employment for [Position Title] at [Company Name] . It is with a profound sense of appreciation for the opportunity and the courtesies extended to me by your team, that I must convey my decision.

After thorough deliberation, I find myself compelled to decline the offer extended to me. This decision has been reached after careful consideration of my current professional trajectory and personal commitments, which, at this juncture, guide me towards a different path.

Please accept my sincere apologies for any inconvenience this decision may cause. I am immensely impressed by the professionalism, dedication, and vision of [Company Name] , and it would be my honor to reconsider potential opportunities for collaboration in the future, should the opportunity arise.

Thank you once again for your understanding and for considering me for such an esteemed role within your organization.

With regards,

 How absolutely NOT to respond  

This example is really just an opportunity for us to present a checklist of what you should never EVER write into your job offer rejection email:

Subject: About Your Job Thing

Hey [Hiring Manager’s First Name],

Thanks for the job offer for [Position Title] or whatever at [Company Name] . Gotta say, I’m gonna pass. Not really feeling it, you know? Plus, I’ve got some other stuff going on that’s a bit more interesting than what you’ve got on the table.

No hard feelings, yeah? Maybe if something cooler comes up at your end, you can hit me up again. Who knows, I might be in the mood to consider it then. Or not. We’ll see.

Cheers for the offer though. Must admit, didn’t think you’d actually go for someone like me, but hey, surprises all around.

Catch you later, maybe,

  • Don't be rude or disrespectful. 
  • Don't be nonchalant. 
  • Don't use informal languages (no slang expressions).
  • Don't be vague about your intentions. 
  • Don't be negative or unnecessarily critical. 
  • Don't just ghost them. 

Finally, once you've sent your email, the ball's in your court. 

Don't forget, it's your responsibility to keep the door cracked open . 

In order to keep in touch with the employer you've rejected, you can:

  • Follow them on social platforms ;
  • Connect with them on LinkedIn ;
  • Sign up for their newsletter ; 
  • Attend industry events . 

All of the above will ensure that you stay updated on the company's activities, projects and new employment possibilities. 

Apart from engaging with the company's content, you can also ask the hiring manager for an informational interview and learn more about the employer and any possible work opportunities. 

The way you communicate your decision can significantly impact your professional reputation and future opportunities.

To keep the door open even after a job offer rejection, your response should be:

  • respectful, 
  • sincere, 
  • clear, 
  • showing appreciation for the offer while being honest about your decision.

Lastly, these 7 steps will instruct you on how to turn down a job offer but keep the door open:

  • Write a specific subject line.
  • Address the hiring manager/recruiter by their name.
  • Start by expressing your gratitude.
  •  State your decision.
  • Show interest in future interactions.
  • Sign off appropriately.
  • Include your contact information.
Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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How to Create a Compelling Cover Letter in Microsoft Word

E very time you apply for a job, it's a good idea to include a cover letter. Deciding how to write each one is hard, but at least you don’t have to start from scratch with their design.

Microsoft Word offers templates and welcomes third-party designs to help you create compelling cover letters. Here’s how to use such options in Word and make the best first impression possible to potential employers.

Use Microsoft Word’s Cover Letter Templates

Formal letters don’t have to be bland. Go to File > More templates on Word, and type “cover letter” in the search box. You’ll find several stylish designs that add structure and color to your document.

What reflects you better, a subtle or sharp color scheme? If you’re considering a bold header for your professional details, learn how to design letterheads on Word , too. You can even add your portrait to your cover letter.

Microsoft Word’s built-in templates also include fields for you to fill in with your information and that of your potential employer. They guide you in these small ways, some even providing a sample for your letter’s main body. It’s a good idea to rephrase that, though, to fit each job application.

If you don’t like any of the options on Word’s desktop app, explore more Microsoft cover letter templates online and download your favorites from there.

Use Third-Party Templates in Microsoft Word

You can create cover letters for your dream job on platforms besides Microsoft. If you’d rather stick with it, you’ll even come across third-party templates specifically designed for you to download and customize on Word. Here are some examples.

1. ResumeLab

Explore over 50 cover letter templates, ranging from minimalist to eye-catching designs. Keep in mind that a few of them are meant to be created on ResumeLab. The rest you can bring onto Word by clicking their Download it free here link.

You’ll be redirected to websites like Good Resume and Resume Genius , which help you quickly download your documents. Then, all you have to do is open them in Microsoft Word.

You’ll also notice that some cover letters on ResumeLab are edited versions of Word’s built-in templates, but this just adds to your selection and gives you more ideas.

2. Template.net

This is a popular site for templates of all kinds, including cover letters. For some designs, you pay a small fee, but Template.net has an impressive range of free options, too. What’s more, the download process is very easy.

Just browse its collection, click on a design you like, and select the Word button under Download Free Template . In the next window, hit Free Download . If you’re not signed in already, you’ll be asked to as the final step.

Follow Best Practices for Cover Letters

Familiarize yourself with the dos and don’ts of writing a cover letter . Remember these guidelines when selecting and customizing a template or crafting a cover letter from scratch. They boil down to the following rules.

1. Research Potential Employers

Do your research before writing or designing your cover letter. Get to know each company and even the recruiter you’re addressing. It’s the same strategy as tailoring your resume for different job types .

2. Tailor Your Cover Letter

When showcasing your skills and interest in a position, use your research to tailor your letter so that it grabs the recruiter’s attention and impresses them. Be smart, enthusiastic, and concise with your words.

3. Use Your Blank Space Wisely

Aim to limit your cover letter to one page. Any more than that, and you risk losing the recruiter’s interest. Think about what you need to say, including important and relevant details not covered in your resume. Express these things as succinctly as possible.

4. Your Visuals Should Complement and Not Overwhelm the Letter

Add a bit of color and texture, going for a subtle effect. You could even use some small icons, as long as they’re tasteful and discreet. Whatever you choose, keep these visuals on the letter’s edges, and don’t let them dominate the text.

5. Master Word’s Features That Benefit Cover Letters

For example, you can create your cover letter more efficiently by setting the text’s boundaries from the get-go. To do this, go to Layout > Margins . From the same toolbar, you can adjust paragraph spacing and indentation.

Through Insert > Pictures , you can import an image of your signature and place it at the end of the letter. Your header and footer can be customized from here, too.

Even the Mailing toolbar might be of interest. It can help streamline the process of writing and sending letters, as well as keeping track of recipients.

Good Planning and Wording Make the Best Cover Letters

Between Microsoft and other providers, you have access to a wide selection of templates for simple but attractive cover letters that you can personalize on Word. The app itself is full of useful writing and editing tools.

With this leg up, designing a cover letter for every occasion is easier. Sound research and planning in terms of how to approach each application can help polish the letter even more.

How to Create a Compelling Cover Letter in Microsoft Word

IMAGES

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  2. How to End a Cover Letter? Closing Examples & Tips

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  3. 27+ Cover Letter Enclosure

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  4. How to Start a Cover Letter to Impress Employers [+ 14 Examples]

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  5. How to Write a Cover Letter for a Job Application in 2022

    best way to sign off a cover letter

  6. How to End a Cover Letter? Closing Examples & Tips

    best way to sign off a cover letter

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COMMENTS

  1. How To Close a Cover Letter (With Examples and Tips)

    1. Express confidence Your firm belief that you're qualified and ready for the job can go a long way toward convincing the hiring manager to move your application forward. Illustrate how your accomplishments have enabled you to embrace new responsibilities and tackle unfamiliar challenges.

  2. How to End a Cover Letter: 5 Ways, With Examples

    1 Excitement "I am eager to learn more about this opportunity and discuss why I am a great fit for [Company Name]." 2 Passion "I believe this is a position where I can develop my passion for [industry/skill] while contributing to the team."

  3. How To End a Cover Letter (With Closing Examples)

    End your letter with a formal closing, followed by your signature. Note As with any job-related correspondence, it's best to opt for a more formal language and tone—a cover letter is no place for "XOXO," "Cheers," or even a casual "take care" as a closer. Cover Letter Closing Examples

  4. How To End a Cover Letter: 6 Examples & How To Sign Off

    1. Restate your value as an employee Before you prompt the hiring manager to contact you, you need to reinforce why by explaining how you'll add value to the company if hired. The best way to end a cover letter is by emphasizing what you can do for the employer. State how your skills, expertise, and experience will directly benefit their business.

  5. 8 Brilliant Cover Letter Closing Paragraph Examples

    End with a professional sign-off, such as "Sincerely," "Thank you," or "Best regards." 8 cover letter closing paragraph examples

  6. How to Sign a Cover Letter (5+ Examples of Signatures)

    You should always place your cover letter signature at the end of your cover letter after your sign-off (for example, "Sincerely,") in business letter format. Signing a cover letter sent by email When signing an email cover letter, you don't need to provide a handwritten signature.

  7. How to End a Cover Letter? Closing Examples & Tips

    1 How to End a Cover Letter so the Manager Wants More You asked yourself, Are Cover Letters Necessary?, and you found the right answer. Yes, they are. Now imagine this—You are reading emails. One is from a co-worker. She wants you to re-draft a document. Three are from your boss, all heaping work on you. Then you get one from a rich relative.

  8. Cover Letters

    Use a professional sign-off (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your cover letter and job application that much more effective.

  9. How to End a Cover Letter: 7 Easy Ways to End on a High Note

    March 22, 2023. First, express your gratitude by thanking the reader for their time. Second, mention how you'd like to proceed or how you're looking forward to taking the next steps. Lastly, sign off with a closing salutation followed by your name. Those are the steps required to close your cover letter on a high note.

  10. How to End a Cover Letter [Closing + Sign-Off Examples]

    Don't do a Game of Thrones, finish off strong and learn how to sign off a cover letter so convincingly that the recruiter will jump straight on the phone and book your interview. Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your CV.

  11. How to End a Cover Letter [w/ 4 Examples]

    Top ↑ 6 Ways to End a Cover Letter for a Job (With Examples) #1: Show Confidence #2: Sum Up Your Skills (For the Position) #3: Be Enthusiastic #4: State Your Goals and Set Expectations #5: Don't Forget to Say "Thank You" #6.

  12. Resumania®: How to Write an Awesome Cover Letter Closing

    Say thanks. Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, "Sincerely," "Best regards" or "Thank you for your consideration.". Avoid overly familiar phrases like, "Yours," "Cheers" or "Take care.". As far as tone, use the same style in your final ...

  13. How to Close a Cover Letter in 2023 (With Tips and Examples)

    How to Close a Cover Letter in 2023 (With Tips and Examples) by Regina Borsellino Updated 10/20/2023 It's so satisfying when someone absolutely nails an ending—whether it's a song that fades out on the perfect key, or an episode of a TV show where the last breath of dialogue changes everything. The same is true for cover letters.

  14. How to Sign a Cover Letter (With Signature Examples)

    Do You Need to Sign a Cover Letter? Sign Uploaded or Printed Cover Letters Cover Letter Signatures Examples Signatures If You're Emailing Signature Examples for Emails Photo: South_agency / E+ / Getty Images

  15. 6 Best Ways to End a Cover Letter with Examples

    May 3, 2022 Marcie Wilmot Certified Resume Writer, Career Coach, and Business Owner Including a cover letter with your resume is a great way to introduce yourself to the hiring manager, tell them why you're the ideal fit for the role, and provide context about your personal situation.

  16. How to End a Cover Letter: Ending & Sign Off Examples

    Here's how to sign off a cover letter in a way that makes sure you get the interview. Together with cover letter closing paragraph examples. Save time and have a cover letter ready in no time. Pick a cover letter template, use pre-written suggestions, and have your cover letter ready in minutes. Create your cover letter now

  17. How to Close a Cover Letter: 60 Examples of Strong Closing Statements

    Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider: Sincerely: This classic sign-off is appropriate for most scenarios and conveys professionalism. Best regards: A versatile and slightly more casual option, ideal for a variety of industries.

  18. 7+ Catchy Signing Off a Cover Letter Examples

    The salutation should be formal, such as "Dear Mr./Mrs./Ms. [last name]." The body of the cover letter should explain why you are writing and why you are a good fit for the position. The closing of the cover letter is just as important as the opening. The closing should thank the reader for their time and include your contact information.

  19. How to write a great cover letter sign off (with examples)

    Example 5: Hospo. I believe that my passion for delivering great experiences to guests, coupled with my organisational skills and work ethic would make me a great fit for your team. I am excited to hear back from you and am confident in my ability to hit the ground running if I was offered this opportunity.

  20. How to Turn Down a Job Offer But Keep The Door Open (5 Emails)

    #6 Professional sign off. Every formal letter, paper or electronic, calls for a proper sign off. You can use any of the following phrases: Kind regards, Best wishes, Yours sincerely, Respectfully, #7 Contact information. Lastly, place your contact details right after your sign off. Make sure to include: Your name ; Email address; Phone number

  21. How to Create a Compelling Cover Letter in Microsoft Word

    3. Use Your Blank Space Wisely. Aim to limit your cover letter to one page. Any more than that, and you risk losing the recruiter's interest. Think about what you need to say, including ...