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How to Write a Termination Letter
When you decide to fire an employee, a termination letter is the formal notice of the action that will also serve as a permanent record. Although this is an unpleasant situation, you can handle it with finesse when you write a professional termination letter that covers all the important points.
Purpose of the Termination Letter
The purpose of the termination letter is to serve as the official written notice of the termination as well as outlining the process for the employee such as collecting a final paycheck and claiming any remaining benefits. Include a summary of the reasons for the termination in the letter. All the information the former employee needs should be included in the termination letter.
When to Send the Termination Letter
The termination letter does not serve as the means of breaking the news of the termination to the employee. Rather, it’s customary for a manager or human resources representative to hold a face-to-face meeting with the employee to discuss the termination and the reasons for it. The meeting is the time to discuss the events that led up to the decision to terminate.
Additional Information to Include in the Termination Letter
Think of the termination letter as a written record of the end of the employee’s career with your company. Briefly outline the reason for the termination, whether due to poor performance, a specific incident or incidents, poor attendance or another problem. The letter should include a brief overview of the termination details to serve as a record of the decision. You’ll keep the termination letter in the employee’s file in the event that you need to confirm or verify something in the future.
Use a Sample Termination Letter
If the termination situation is uncomplicated, you can likely use a sample termination letter as a template for your letter. The sample will include an opening sentence that informs the employee of the termination. The next part will include a list of the reasons, followed by a list of remaining compensation or benefits the employee can expect. If the employee is in possession of company property, request its return immediately. Close the letter with a reminder about any confidentiality policies.
There may be times when you should consult an attorney before terminating an employee. If it’s possible that the employee will file a lawsuit for wrongful termination, discuss the situation with an attorney before you proceed so that you protect the company from any liability or allegations of wrongdoing. The attorney can help you during the termination meeting as well as with writing the termination letter to ensure that you proceed legally.
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Put in two weeks notice with these email templates
Looking to resign from your job? Learn how to write a professional and respectful two weeks' notice email with our helpful templates and tips.
When it's time to leave your job, it's important to do so professionally and with as little disruption as possible. Giving your employer two weeks' notice is the standard practice, as it provides them with enough time to find a replacement and for you to wrap up your responsibilities. But how do you go about putting in your two weeks' notice? Follow these steps for a smooth transition.
Step 1: Make a Plan
Before you talk to your boss, you need to have a plan for your departure. Consider the logistics of leaving, such as when your last day will be, how much notice you need to give, and what you need to do to wrap up your work. You should also think about how you will tell your coworkers, and what your next steps will be after leaving the company.
Step 2: Schedule a Meeting with Your Boss
Once you have a plan, it's time to schedule a meeting with your boss. This should be done in person, as it shows respect and professionalism. You can start the conversation by saying something like, "I wanted to schedule a meeting with you to discuss my resignation." Your boss will likely ask why you're leaving, so be prepared to give a brief and honest explanation.
Step 3: Be Prepared to Answer Questions
Your boss will likely have questions about your departure, such as when your last day will be, who will take over your responsibilities, and whether you have any concerns about the transition. Be prepared to answer these questions honestly and professionally. It's important to remain positive and avoid saying anything negative about the company or your coworkers.
Step 4: Provide a Written Resignation Letter
After you've had the conversation with your boss, it's important to provide a written resignation letter. This should be a brief and professional letter that outlines your intention to resign, your last day of work, and a thank you to your employer for the opportunity to work for the company. You can find templates online if you need help getting started.
Step 5: Offer to Help with the Transition
To make the transition as smooth as possible, it's a good idea to offer to help your employer during your final two weeks. This could include training your replacement, creating documentation to help with the transition, or simply being available to answer questions. Showing that you're willing to help will leave a positive impression on your employer and coworkers.
Step 6: Wrap Up Your Work
During your final two weeks, it's important to wrap up your work as much as possible. This includes completing any outstanding projects, passing on information to your replacement, and cleaning up your workspace. You should also consider writing up a transition plan to help your replacement get up to speed quickly.
Step 7: Say Goodbye
On your last day, it's important to say goodbye to your coworkers and leave on a positive note. You can send an email or message to your colleagues thanking them for the opportunity to work with them, and letting them know how they can stay in touch. You may also want to consider leaving a small gift or note for your boss as a token of appreciation.
In conclusion, putting in your two weeks' notice is an important part of leaving a job. By following these steps, you can ensure a smooth transition and leave on a positive note. Remember to be professional, honest, and respectful throughout the process, and you'll be well on your way to your next opportunity.
Template 1: Formal Email
Subject: Resignation Notice - [Your Name]
Dear [Manager's Name],
I am writing to formally submit my resignation from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - Two Weeks from Today], providing you with the standard two weeks' notice.
I want to thank you for the opportunity to work at [Company Name] and for the knowledge and skills that I have acquired during my time here. I am grateful for the support and guidance you have provided me with throughout my tenure.
Please let me know if there is anything I can do during my final two weeks to help make the transition as smooth as possible. I will do my best to ensure that all of my projects are completed, and that my responsibilities are passed on to my successor in an organized manner.
Thank you once again for everything.
Template 2: Grateful Email
Subject: Grateful Resignation Notice - [Your Name]
I wanted to let you know that I will be resigning from my position as [Your Job Title] at [Company Name] as of [Date - Two Weeks from Today].
I want to express my gratitude for the opportunities you have provided me with during my time at [Company Name]. The experience I gained and the skills I developed while working here have been invaluable. I am thankful for the support and guidance that you and my colleagues have provided me with throughout my tenure.
Please let me know if there is anything I can do during my final two weeks to ensure a smooth transition. I want to make sure that I leave on a positive note, and that my replacement is set up for success.
Thank you again for everything.
Template 3: Informal Email
Hi [Manager's Name],
I wanted to let you know that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - Two Weeks from Today].
I appreciate the opportunity to have worked with you and the rest of the team here at [Company Name]. I have learned a lot and have had some great experiences during my time here.
Please let me know if there is anything I can do during my final two weeks to help ensure a smooth transition. I want to make sure that everything is wrapped up as neatly as possible before I leave.
Thanks for understanding.
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How to Write a Two Weeks' Notice: Tips and Examples
Table of Contents
How to write a two weeks’ notice letter, how to write a two weeks’ notice email, how to submit a two weeks’ notice, two weeks’ notice template examples, how prowritingaid can help you write a formal two weeks’ notice.
If you’re thinking about leaving your job, you’ll probably need to write a two weeks' notice letter.
It can be tricky to write a good two weeks' notice because you want to clearly communicate the details of your departure without burning any bridges. Ideally, you want to make the transition as smooth for both you and your employer as you can.
So, how do you write a great two weeks' notice?
This article will walk you through the process of writing a two weeks’ notice and provide you with some templates you can use as a starting point.
Many two weeks' notice letters follow the same standardized format. Once you know the format, it’s easy to write a successful one.
Let’s look at all the steps you need to follow to write a professional two weeks’ notice letter.
How to Start a Two Weeks’ Notice Letter
You should begin your two weeks’ notice letter with a formal greeting, addressing the letter to the person who will be reading it.
Most likely, you’ll be submitting your letter to your direct manager. It’s best to open with a greeting directed to their name, such as “Dear [First Name]” or “Dear Ms. [Last Name].”
If you work in a less formal setting, you can opt for a more casual greeting, such as “Hi [First Name].” Use the same level of formality you would use in a standard business letter format.
What to Say in a Two Weeks’ Notice
Your two weeks' notice should include some key components.
In the opening paragraph, clearly state the reason you’re writing this letter. Make it clear that this is a two weeks’ notice, and provide the exact date you’re planning to leave the company.
You can say something like:
This letter is to give you two weeks’ notice of my resignation. My final day will be [date].
I’m writing this letter to give you two weeks’ notice of my resignation from [Company Name]. I will be leaving the company on [date].
Please accept this letter as my formal resignation from [Company Name]. My last day in the role of [job title] will be [date].
Next, you can choose whether you want to include a brief explanation of why you’re leaving. You can say something simple, like:
I’ve accepted another opportunity that’s offered me a unique leadership role.
I’ve decided to pivot to a job in a different industry.
I need to take some time away from work to spend with my family.
Make sure you don’t say anything negative about your current job. Try to keep things on a positive note so you don’t burn any bridges.
Remember that this step is optional, so if you’re actually leaving the company for negative reasons, or if you just don’t feel comfortable disclosing your reasons, there’s no pressure to include this sentence.
The next step is to express your gratitude for the opportunities this employer has given you. You can say something like:
It’s been a pleasure working with [Company Name] for the past [X] years.
I appreciate the many wonderful opportunities I’ve been given with [Company Name].
I’ve enjoyed my time working with [Company Name] and hope to continue using the skills I’ve learned here.
After you’ve expressed your gratitude, describe the next steps you’ll be taking within the next two weeks. Your manager might ask you to wrap up the projects you’re working on, help train your replacement, or create documentation for the tasks you’ve done for the company.
If there’s anything I can do to assist with the transition, please let me know.
Please let me know if there’s anything I can do during this transition time.
I’m happy to do whatever is needed to assist with the transition in the next two weeks.
Finally, close with a professional signature. You can sign off with a simple signature like “Sincerely, [Your Name]” or “Best, [Your Name].”
Keep the letter short and sweet. There’s no need to go into too much detail as long as you clearly state all the salient points you need your boss to know.
These days, many employees choose to submit their two weeks' notice via email instead of in a traditional letter.
Luckily, the process of writing a two weeks’ notice email is almost identical to the process of writing a two weeks’ notice letter. You can follow all the same steps in the section above.
Make sure to include a subject line that makes it clear what this email is for. Here are some options you can consider:
Resignation Letter - [Your Name]
Notice of Resignation
Two Weeks’ Notice - [Your Name]
You can sign your email with your official signature, the same way you would sign your other company emails.
There are several ways you can submit a two weeks’ notice.
You should review your contract or employee handbook to see if your company has more specific rules for how to submit a two weeks’ notice. If there are any specific guidelines, make sure to follow them.
One option is to email your two weeks' notice email directly to your boss. It’s a good idea to also CC an HR representative to ensure your letter is part of the company’s records.
Alternatively, you can print out your two weeks’ notice letter and give it directly to your boss. In this scenario, you should keep a copy of your letter for your own records, along with the date you submitted it.
No matter how you submit your two weeks’ notice, it’s a good idea to tell your boss you’re quitting face to face as a professional courtesy instead of simply handing them the letter and walking away. Having an in-person conversation gives you the opportunity to express your gratitude out loud and address any questions your manager might have.
You should also make sure to tell your boss about your resignation before you tell your other colleagues at the company. This ensures your manager doesn’t hear the news from someone else before they hear it from you.
Following all the standard etiquette to give two weeks' notice will ensure that you leave the company on good terms.
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Here are some templates for two weeks’ notices you can use.
Two Weeks’ Notice Email Template
Subject Line: Notice of Resignation - [Your Name]
Dear [Boss’ First Name],
I’m writing this letter to give you two weeks’ notice of my official resignation from [Company Name]. My last day working for the company will be [date two weeks from the current date].
I’ve had a wonderful time working with [Company Name], but I’ve made the difficult decision to pivot to a role in a different industry that will allow me to better explore my passion for technology.
I really appreciate the support and training I’ve received from [Company Name] in the past [X] years. It’s been a pleasure working with you, and I’ve learned a lot in the process, which I hope to carry forward into my next role and beyond.
Please let me know if there’s anything I can do within the next two weeks to ensure that this transition goes as smoothly as possible. I wish you all the best.
Two Weeks’ Notice Letter Template
Please accept this letter as my formal resignation from [Company Name]. My final date in this role will be [date two weeks from the current date].
I’ve had a fantastic experience working with [Company Name] in the past [X] years. I’m grateful for the opportunities I’ve had here to expand my skill set and make an impact on the community.
I’m happy to do whatever is needed to assist with the transition. If there’s anything you need from me throughout the process, please let me know.
I wish you and [Company Name] all the best in the future.
Like any other letter you write for work, your letter of resignation is a reflection of your professionalism. You don’t want your letter to be riddled with typos or grammar mistakes, and you also want to make sure it’s in a work-appropriate tone.
Running your letter through ProWritingAid before you submit it can help you ensure it strikes the right tone and is free of any errors. The grammar checker will scan your letter and help you easily correct mistakes.
Good luck, and happy writing!
Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.
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How to Write a Two Weeks’ Notice
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Writing a two weeks’ notice is a straightforward process that should only take a few minutes.
A two weeks’ notice is a short letter or email that formally tells your employer that you’re leaving and when your last day will be. It can often be just a sentence or two, and is a sort of formality that shouldn’t replace a face-to-face conversation with your manager, career experts say.
Two weeks’ notice template
Here’s an example of a two weeks’ notice:
Hi [Manager’s Name],
I’m writing to submit my two weeks’ notice of resignation. My last day of employment will be [X date]. If I can be of any assistance during this transition, please let me know.
Keep your letter “short and sweet,” says Andrea Misir, a career coach based in the New York City metropolitan area. Don’t include information about why you’re leaving, Misir says, or what your next role will be.
“They definitely don't need to know where you're going, especially if you do have another job lined up,” Misir says. “I have heard horror stories.”
Those “horror stories” involve former managers leaving bad references about a departing employee for their new employer. Those situations are pretty uncommon, she says. Still, don’t put yourself in a position to be the rare exception.
» MORE: A financial checklist for quitting your job
How to give two weeks’ notice
Before you submit your two weeks’ notice, talk to your manager face-to-face — or via video conference, if you work remotely — and tell them you’re quitting or resigning, says Eliana Goldstein, a career coach based in New York City.
“You don't want to do those things over email, regardless of the relationship you have — even if you can't stand your manager,” Goldstein says.
On a human level, having a face-to-face conversation is simply more courteous and kind than sending notice via email.
And consider that anytime somebody leaves a company, workflows are disrupted, and responsibilities have to be divided among the remaining employees. Talking to your manager gives you an opportunity to offer to help with this transition, which can go a long way in maintaining the relationship even after you leave the company.
Once you’ve had that conversation, you can ask your manager how to officially submit your two weeks’ notice. See if they’d prefer an emailed or printed statement, for example, and check to see if you should deliver the notice to your manager or the human resources department.
» MORE: Is a new job the right financial move?
Is two weeks’ notice required?
U.S. workers are not legally required to write a two weeks’ notice, according to Nolo, an online legal encyclopedia. Most workers are considered at-will employees, meaning their employer is allowed to fire them without cause at any time — as long as the reason isn’t discriminatory or based on factors like race or gender, of course. On the flip side, at-will employees are allowed to leave their jobs anytime, for any reason, according to Nolo.
But if you signed a contract at the start of your employment, go back and read the fine print, Goldstein says. If your contract requires a two weeks’ notice and you don’t provide one, you may be in breach of contract, according to Nolo.
That doesn’t necessarily mean your employer will sue you. Employment contracts mandating a certain amount of notice are most often used for “highly skilled employees” or those with a financial stake in the company, according to Miller Law Firm, an employment law firm in Rochester, Michigan.
If you signed a contract that requires you submit a certain amount of notice, and you’re unable to do so, consider speaking with an employment lawyer to make sure your bases are covered.
On a similar note...
How to write a two weeks’ notice letter.
Resign from your job without burning bridges. Learn how to write a professional and courteous two weeks’ notice letter.
Wondering how to write a simple two weeks’ notice letter but not sure how to get started? Throughout your career and for any number of reasons, you might have to leave a professional position. But no matter the timing nor the reason, be it a move to a new company or even a new industry, you should always try to resign gracefully. That includes giving your current employer an official two weeks’ notice. Read on to learn how to write a professional two weeks’ notice letter in seven steps.
Why should you write a two weeks’ notice letter?
Giving a formal resignation with advanced notice is a mark of professionalism and courtesy in the professional world. Sending a letter two weeks ahead shows gratitude as well as respect for your employer, who will have to take the time to replace you and train a new hire. If you give notice, your employer is more likely to give you a good recommendation in the future. If you’re working on a project, it will also be easier to maintain a good relationship with your teammates, who won’t feel that you’ve left them high and dry. It’s also possible that submitting a letter of resignation will help you remain eligible for supplemental benefits, depending on the policies within your company.
How to write a two week’s notice letter
Employers usually prefer all communication — even resignation letters — to be brief. Follow these steps to write your two weeks’ notice:
- Date and recipient’s address: Start with a date and the recipient’s name and company address.
- Greeting: Greet your manager professionally by their last name.
- Resignation notice: State that you intend to resign from your position and provide the date of your last workday.
- Reason for resigning: You can explain your reason for leaving in one or two sentences — it’s optional but it can help your employer see things from your perspective.
- Expression of gratitude: Thank your employer for the opportunity to work with them. Mention a couple of positive things you’ve experienced.
- Offer of support: State that you will continue working as usual until your last day. Offer to help your employer during the coming transition period
- Signature: Finish your letter with your signature, printed name, and contact information.
Keeping your letter brief and professional is best for this situation. If you want to thank your employer at length, that might be best to do it in person or on a call. If you have a complaint, use the appropriate channels for that complaint. In case your employer gives you a counteroffer, think ahead of time about what terms you would and wouldn’t accept to stay in your current position.
How to submit a letter of resignation the right way.
Besides the content of your letter, you might be wondering how to submit a letter of resignation. The most courteous way to submit your letter is to meet your employer and give them your printed two weeks’ notice in person. If that’s not possible, you can submit your resignation letter through email. But instead of including your letter within the email body, consider attaching it as a PDF file to make it more official.
After writing your letter with whatever text processing software you choose, quickly convert it to PDF with Adobe Acrobat online services for a clean and professional look. Then you can resign on a positive note.
Simple template for writing a two weeks’ notice letter.
[Name of Receiver or Supervisor]
[Company or Organization Name]
Dear [Supervisor Name] ,
I’m writing to inform you that I will be leaving my position as [Position] at [Company] . My last day of work will be [Date] .
While my experience with [Company] has been [excellent/positive] , I feel I need to move on to [next opportunity, other reason for leaving] .
I’ve enjoyed working as a part of the [Team Name] team. Thank you for your leadership and for the opportunities for growth. I won’t forget the experiences I’ve had at [Company] .
I’m committed to performing at my best until I leave. I would be happy to assist in the transition. Please let me know how I can help.
The dangers of leaving your job without a two weeks’ notice letter.
Resigning without a two weeks’ notice letter could have a negative effect on your career and even on your compensation. These effects depend on the terms of your employment, so before you resign, be sure to familiarize yourself with those policies.
Though resigning without notice is rarely illegal, some potential consequences of neglecting to write a two weeks’ notice letter include:
- Forfeiting pay from vacation days you didn’t take
- Receiving no recommendation in the future
- Severing valuable relationships with team members
- Alerting future employers that you aren’t dependable
What are you required to include in a two weeks’ letter notice?
In the United States, state and federal laws do not require you to submit a letter of resignation two weeks in advance. It is possible that a two weeks’ notice is part of your employment contract, which means that you’ll want to be sure to write one to avoid a breach of contract and secure all of your benefits.
In other places, such as the United Kingdom, a letter of resignation at least one week in advance is legally required depending on how long you’ve been employed with that company.
While the requirements vary, most contracts ask for these things in a two weeks’ notice letter:
- Specifications, including the current date and company name
- The date of your last day before leaving
- Name and signature
There aren’t many requirements for a two weeks’ notice letter, but you can include a few more things to make it as respectful as possible.
More resources to work with your PDFs.
PDF is one of the most widely used formats for professional communications because of its format stability and security, and it is an excellent option for sending a two weeks’ notice letter. Now that you’ve learned how to write a two weeks’ notice letter, here are guides for other letters you may need to write:
- Learn how to write an appeal letter for school .
- Learn what to include in a student absent letter for school .
- Learn how to format a business letter .
Discover everything you can do with Acrobat online services to work with PDFs and more.
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Two Weeks' Notice Resignation Letter Samples
Alison Doyle is one of the nation’s foremost career experts.
- When to Give Two Weeks' Notice
- Tips for Writing a Resignation Letter With Two Weeks' Notice
- Sample Resignation Letters & Emails
Resignation Letter Template
Resignation letter samples, resignation email sample, more resignation letter examples.
Katie Kerpel / The Balance
If you have decided to resign from your job, it is customary to provide your employer with two weeks' notice .
Whatever your reason for leaving, two weeks gives an employer enough time to come up with plans to cover your absence. For example, an employer might need time to hire someone to fill the position or need time to reassign your tasks to other employees.
When to Give Two Weeks' Notice
In some circumstances, you may not be able to provide two weeks' notice or even any notice at all. In others, your employer may not want you to stay for the notice period.
Company policies differ, and some employers may request that you leave immediately upon receiving your resignation.
Most, however, will appreciate you staying on for a couple of weeks to help with the transition. This can be beneficial to you as well, offering you the opportunity to demonstrate your professionalism and to leave the job on a positive note.
Read below for tips on how to write a resignation letter in which you provide your employer with two weeks' notice. Then read sample resignation letters and a sample resignation email. Use these samples as templates for your own resignation letter.
Tips for Writing a Resignation Letter With Two Weeks' Notice
- Use Business Letter Format: Use a business letter format so that your letter looks professional. At the top of your letter, include your contact information, the date, and your employer’s contact information.
- State the Date: The most important thing you need to say in your letter is when you will be resigning. You can either state the specific date you will leave, or say that you are leaving two weeks from the current date.
- Keep It Short: You don't need to include any more information than the fact you are leaving and when your last day of work will be.
- Consider Saying Thank You: If you wish, you can also include a thank you for the opportunity provided and the experience you gained while working with the company.
- Be Positive: As with all resignation letters, brevity is advantageous, and it's best to avoid mentioning anything negative about your employer or co-workers. Maintain professionalism with everyone, always. You never know whose path may cross yours in the future.
- Offer to Help: Consider offering to help with the transition process. You might offer something specific—such as helping to train a new employee—or you can just offer your general help.
- Send the Letter to the Right People: Send this letter to both your manager and your human resources (HR) department so that HR has a copy on file.
- Consider Sending a Resignation Email: You can also send a resignation email message rather than a formal letter . The content of the email will be similar to a letter. In the subject line of the email, include your name and the word “resignation.”
- Read Letter Samples: To help you write your own letter, check out a few resignation letter samples or resignation email samples , depending on how you plan to send your message. Edit the samples to fit your personal circumstances.
Sample Resignation Letters and Emails
This is a resignation letter example with two weeks' notice. Download the resignation letter template (compatible with Google Docs and Word) or see below for more examples.
Two Weeks Notice Resignation Letter Sample #1
Karina Abara 1662 Sundial Road Centerport, NY 11211
April 15, 2022
Jonas Killington Manager ABC Company 112 Jericho Turnpike Huntington, NY 11432
Dear Mr. Killington,
I am writing to announce my resignation from ABC Company, effective two weeks from this date. My last day will be April 29, 2022.
This was not an easy decision to make. The past ten years have been very rewarding. I've enjoyed working for you and managing a very successful team dedicated to a quality product delivered on time.
Thank you for the opportunities for growth that you have provided me. I wish you and the company all the best. If I can be of any help during the transition, please don't hesitate to ask.
Signature (hard copy letter)
Two Weeks Notice Resignation Letter Sample #2
Miles McLaughlin 212 22nd St. Redington Shores, FL 33452 345-123-1222 firstname.lastname@example.org
August 12, 2022
Jana Jones Branch Manager XYZ Company 1810 Broadway Tampa, FL 32102
Dear Ms. Jones,
I am writing to notify you of my resignation from my position as analyst at Company Name. My last day will be August 26, 2022.
Please let me know how I can be of service during my final two weeks at the company. I am more than happy to train an incoming employee, or assist with the transition in any other way.
Thank you for all of the professional opportunities you have provided me over the past three years. I wish you and the company all the best.
Signature (hard copy letter)
Two Weeks Notice Resignation Email Sample
Subject: Resignation – Carey Nyguen
Dear Mr. Kimball,
Please accept this as my formal notice of resignation from XYZ Company. My last day will be September 14, 2022, two weeks from today.
I appreciate your support during my tenure here, and I take with me the valuable experiences I have gained over the last six years. It has been a pleasure working with you and the team.
Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.
Review more examples of the best resignation letters and email messages for a variety of circumstances. There are templates and samples that will work for whenever you need to quit a job.
SHRM. " Can Employers Require Workers to Give Notice Before They Quit ?"
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