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  • News Writing

How to Write a News Report

Last Updated: October 10, 2022 Fact Checked

This article was co-authored by Christopher Taylor, PhD . Christopher Taylor is an Adjunct Assistant Professor of English at Austin Community College in Texas. He received his PhD in English Literature and Medieval Studies from the University of Texas at Austin in 2014. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 970,585 times.

A news report is similar to a news article. It is the basic facts of a story that is currently happening or that just happened. Writing a news report is easy if you report on the subject clearly, conduct good interviews, and write in a style that is clear, concise, and active.

Sample News Reports

how can we write a news report

Collecting Information for the Report

Step 1 Figure out what to write about.

  • Ask around for story ideas, especially government officials and public relations representatives. [1] X Research source
  • Scan the news to see what is already happening. This could lead to you finding other story ideas that are related.
  • Search your city or county's website or directory for local events that are coming up.
  • Attend city council meetings to find out if there are any local issues happening in your area.
  • Sit in on trials at the courthouse and see if anything interesting happens that you could report on.

Step 2 Go to the scene.

  • Write down everything you see and everything that takes place.
  • Record and take notes of any speeches that occur at events. Make sure to get the names of the speakers.

Step 3 Conduct interviews.

  • If the story is controversial or political, make sure to get both sides of the issue.
  • Prepare sample questions, but don't necessarily stick to them. [2] X Research source
  • Think of an interview as a conversation. [3] X Research source
  • Record the interview.
  • Make sure to get the full names (spelled correctly) of anyone you interviewed.

Step 4 Transcribe the interviews and speeches.

  • Make sure you review your transcriptions to make sure they're accurate. You don't want to misquote someone.

Step 5 Do research on the subject.

Writing the News Report

Step 1 Write a headline.

  • The headline should be attention grabbing, but not exaggerate or mislead.
  • Capitalize the first word of the headline and any proper nouns after that.
  • If you're having trouble coming up with a headline, you might try writing it last instead. It may be easier to think of a headline after you've finished your article.
  • For example, your headline might read: "Armed robbery at Portland farmer's market"

Step 2 Write a byline and place line.

  • An example of a byline: Sue Smith, Staff Reporter
  • An example of a placeline: EUGENE, ORE. [5] X Research source

Step 3 Use a hard news lead.

  • Don't include people's names in the lead (save that information for later), unless everyone knows who they are (i.e. President Obama).
  • For example: A Seattle man was caught selling stolen cars at his auto shop on Tuesday when a police officer posed as a customer.

Step 4 Write the body of your report.

  • For example: Mary Quibble has been the director of the children's theater for six years. “I love the children and how much they care about these performances,” Quibble said. “There are 76 kids in the programs. They range in age from 7 to 16 years old.”

Step 6 Always include attributions.

  • For example: The woman ran out of the house at 11 p.m. when she heard the burglar enter, police said.

Step 7 Write in hard news style.

  • Speak in past tense when writing a news report.
  • Start a new paragraph whenever there is a new thought (this might mean you have paragraphs that are as short as a sentence or two)
  • Write your news report in AP Style. [7] X Research source

Expert Q&A

Christopher Taylor, PhD

  • Keep your writing short and clear. Thanks Helpful 70 Not Helpful 16
  • Write what happened, not your opinion. Thanks Helpful 53 Not Helpful 24
  • Always include attributions. Thanks Helpful 44 Not Helpful 22

how can we write a news report

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  • ↑ https://medium.com/@blazej.kupec/how-journalists-find-stories-and-write-articles-2174e902591c
  • ↑ http://pages.uoregon.edu/sponder/j641/Interview.htm
  • ↑ https://walkwest.com/art-writing-headlines/
  • ↑ https://www.producer.com/opinion/placelines-2/
  • ↑ https://training.npr.org/2016/10/12/leads-are-hard-heres-how-to-write-a-good-one/
  • ↑ https://writer.com/blog/a-comprehensive-guide-to-the-ap-style-of-writing/

About This Article

Christopher Taylor, PhD

To write a news report, first use key words about your story to write a clear, accurate headline that’s easy to understand. Then, write your byline, which includes your name and title and the date of your report. Put the location of your story on the following line, written all in caps. Next, summarize the who, what, where, when, and why of your report in a couple of sentences. Finally, provide more detailed information from the scene and your interviews with witnesses and key players. Be sure to include quotes and attributions in your report. To learn how to collect information from the scene of your news report, keep reading! Did this summary help you? Yes No

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  • How to Write a News Report

How to Write a News Report? - Tips and Points to Remember

Writing a news report would be an easy task if you are interested in the news and are constantly updated with the latest events. A report is a brief story of an event that is happening or has already happened. Being a report writer, you must aim to write the report in an understandable way and ensure the message is conveyed to the readers. It must, therefore, be written in simple language. The subject of the news report has to be presented clearly, and the style of writing must be precise.

Read through the article to learn how to write a news report in English.

Table of Contents

How to write a news report, visiting the site, interviewing witnesses, transcribing the interviews, introduction of the report, body of the report, answering the 5ws and the h, writing in short sentences, attribution, factual check, concluding the news report, catchy headline, frequently asked questions on how to write a news report.

We all have the practice of reading the newspaper. At times, we just read the headlines. We decide to read the full news article only if the headline is interesting. The body also has to sound interesting or must be engaging enough; otherwise, we skip the news. Writing a news report is very different from writing a general article. A news report is an informative report, not an opinionated article. Take a look at the following section to understand how you can structure your news report.

Structure of a News Report

A news report should include the following,

  • Headline: It tells what the story is about.
  • Byline: It tells about the writer of the story.
  • Lead: Covers the most important facts.
  • Body: Includes a detailed account of the event/occurrence.
  • Ending: Talks about the solution or something to think about.

To get a better understanding of how to write a news report in English, we have provided a few tips for your reference.

Collection of Information

Collecting the right information is the primary thing before writing a news report. The main purpose of writing a report is to help the readers get true information about an event. To provide true information to the readers, you will have to provide proper evidence supporting it. Therefore, it is essential to collect as much information as possible to prove your point. There are multiple ways to collect and present information, some of which are mentioned below.

Site visiting is an interesting way of collecting and gathering all the information related to the event. It will help you find the exact data regarding the event. You can note everything you see and capture images to showcase as evidence.

While surveying, you can find a lot of people around you so that information can be collected from the witnesses. Their accounts may sound a little exaggerated at times; be smart enough to separate facts from fabricated information. To ensure you do not miss out on any information, you can record all your interviews.

After you have collected all the interviews, you can transcribe them to make them understandable to the readers.

Writing the Report – Steps to Follow

For a news report, the most important information comes from the headline and the first line of the report. The style of writing a news report must be like an inverted pyramid where the important information must be written in the first paragraph. The body of the report covers other information and supporting details related to the event. And the less important information must be added in the concluding paragraph.

While writing the report, make sure to start with the introductory paragraph, which must include the main story. The people involved, place and date have to be mentioned in this paragraph. This can be followed by a detailed account of the event/occurrence.

The body of the report must include other relevant information about the event. You can describe whatever you noted during the site visit and add the interviews you took. Make sure that the report is written in the third person point of view and in a neutral voice. It must be written in a way that sounds more informative rather than opinionated. There is not much place for personal emotions in a news report; it has to be objective.

While writing a news report, make sure you answer all the WH questions

  • What was the event?
  • Where did it take place?
  • When did it take place? (Date and Time)
  • Who was involved in the event?
  • Why did it happen?
  • How did the event happen?

After you have collected all these answers, you can begin writing the news report.

While writing a report, keep in mind that the sentences must be clear and concise. Do not write complex sentences. This will also help in using the apt vocabulary and in reducing grammatical errors.

Always acknowledge where you acquired the information unless it is common knowledge. Not giving credit to someone can get you in trouble.

A news report is different from an opinion piece in that only factual information is provided in a news report. Therefore, while writing a news report, make sure to collect all the facts and evidence and present them well in your report.

In the concluding paragraph, you can summarise your findings and also provide information related to a possible follow-up.

The headline plays a very crucial role in news report writing as it attracts the readers. A proper headline can be framed for a news report only after the writing is completed.

What is a news report?

A news report is a factual account of an event or an occurrence written with the intention of spreading information about what is happening in and around the world.

How do I write a news report?

Always follow the inverted pyramid style to write a news report. The important information is written at the beginning while leaving the less important parts until the end of the report. Write a catchy headline and keep the language simple and direct. Stick to facts and attribute facts to the source from which you acquired the information.

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How to Write a News Article That's Effective

It's similar to writing academic papers, but with vital differences

  • Writing Research Papers
  • Writing Essays
  • English Grammar
  • M.Ed., Education Administration, University of Georgia
  • B.A., History, Armstrong State University

Techniques for writing a news article differ from those needed for academic papers. Whether you're interested in writing for a school newspaper, fulfilling a requirement for a class, or seeking a writing job in journalism, you'll need to know the difference. To write like a real reporter, consider this guide for how to write a news article.

Choose Your Topic

First, you must decide what to write about. Sometimes an editor or instructor will give you assignments, but you’ll often have to find your own topics to cover.

If you get to choose your topic, you might be able to pick a subject related to your personal experience or family history, which would give you a strong framework and a dose of perspective. However, this route means you must work to avoid bias—you may have strong opinions that could affect your conclusions. You also could pick a topic that revolves around a personal interest, such as your favorite sport.

Research for Your News Article

Even if you end up with a topic close to your heart, you should begin with research, using books and articles that will give you a full understanding of the subject. Go to the library and find background information about people, organizations, and events you intend to cover.

Next, interview a few people to collect more information and quotes that give perspective on the topic. Don't be intimidated by the idea of interviewing important or newsworthy people—an interview can be as formal or informal as you want to make it, so relax and have fun with it. Find people with backgrounds in the topic and strong opinions, and carefully write down or record their responses for accuracy. Let the interviewees know that you will be quoting them.

Parts of a News Article

Before you write your first draft, you should be aware of the parts that make up a news story:

Headline or title

The headline  of your article should be catchy and to the point. You should punctuate your title using Associated Press style guidelines unless your publication specifies something else. Other members of the publication staff frequently write the headlines, but this will help focus your thoughts and maybe save those other staffers some time.

  • "Lost dog finds his way home"
  • "Debate tonight in Jasper Hall"
  • "Panel chooses 3 essay winners"

The byline is the name of the writer—your name, in this case.

Lead (sometimes written "lede")

The lead is the first sentence or paragraph, written to provide a preview of the entire article. It summarizes the story and includes many of the basic facts. The lead will help readers decide if they want to read the rest of the news article or if they are satisfied knowing these details.

Once you’ve set the stage with a good lead, follow up with a well-written story that contains facts from your research and quotes from people you’ve interviewed. The article should not contain your opinions. Detail any events in chronological order. Use the active voice —not passive voice —when possible, and write in clear, short, direct sentences.

In a news article, you should use the inverted pyramid format—putting the most critical information in the early paragraphs and following with supporting information. This ensures that the reader sees the important details first. Hopefully they'll be intrigued enough to continue to the end.

The sources

Include your sources in the body with the information and quotes they provide. This is different from academic papers, where you would add these at the end of the piece.

Your conclusion can be your last bit of information, a summary, or a carefully chosen quote to leave the reader with a strong sense of your story.

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Examples logo

News Report

News Report

News stories will always have a special place in our lives. It is something that we can totally live without but with its absence, we feel like we have an unquenchable thirst for something we could hardly comprehend and that is our curiosity being left unraveled and unanswered.

  • News Headline Writing – How-to’s and Examples
  • Newspaper Report Writing Examples in PDF

news report

If reading news stories makes a difference in our lives, then imagine being able to write one that does not simply make a difference in your life but would also make a whole lot of difference to readers across the globe. Do you want to make a difference through news writing? Then you are reading the right article that could help you accomplish this, for we have provided nine news report writing examples as well as news report writing tips that can definitely aid you as you pave your way toward being the catalyst of change in people’s lives. For those looking to further hone their skills, explore our guides on English Report Writing for Students and English Report Writing , offering valuable insights and techniques to elevate your report writing capabilities.

How to Write a News Report?

Writing a news report involves presenting facts about an event, issue, or subject in a factual, unbiased manner. Here’s a step-by-step guide to crafting an effective news report.

Step 1: Choose Your Topic

Select a newsworthy topic that is timely, significant, and of interest to your audience. This could be a local event, a national issue, or an international story.

Step 2: Research Your Topic

Gather information from reliable sources. This may include interviewing witnesses, experts, or officials; checking official reports or documents; and reviewing other media coverage. Ensure your information is accurate and comprehensive.

Step 3: Write a Captivating Headline

Your headline should be clear, concise, and compelling. It should grab the reader’s attention and give them an idea of the report’s content.

Step 4: Craft the Lead

The lead (or lede) is the first paragraph of your report, summarizing the most important aspects of the story. It should answer the who, what, when, where, why, and how questions to give readers a clear understanding of the subject.

Step 5: Develop the Body

The body of your report should provide a detailed account of the story. Organize information logically, usually in order of importance. Use quotes from interviews to add perspective and credibility. Ensure each paragraph flows smoothly into the next.

Step 6: Include Background Information

Provide context to help readers understand the significance of the story. This could include historical background, related events, or explanations of complex issues.

Step 7: Conclude Your Report

End with a paragraph that summarizes the key points of your report or provides information on future developments. Avoid introducing new information in the conclusion.

Step 8: Review and Edit

Check your report for accuracy, clarity, grammar, and style. Ensure it adheres to journalistic standards and ethics. Remove any biased or subjective language.

Formatting Tips

Use Short Paragraphs: Keeps the content readable and engaging. Incorporate Bullet Points or Subheadings: Helps organize information and makes the report easier to scan. Include Images or Videos: Visuals can enhance your report and help convey the story more effectively. Cite Sources: Always attribute quotes and data to their sources to maintain credibility.
Writing a news report requires careful attention to detail, objectivity, and the ability to convey information clearly and concisely. By following these steps and tips, you can create a compelling news report that informs and engages your audience.

News Report Samples

  • News Report For Kids
  • News Report For Students
  • News Report For Sports
  • News Report For School Project
  • News Report For This week
  • News Report For Health Alert
  • News Report For Technology Frontier
  • News Report For Environmental Watch
  • News Report For Economic Trends
  • News Report For Global Perspectives
  • Weather Report

All About News Report Writing

Basic news report writing, how to write a news story, news report writing literacy test, news report writing task, tips for better news report writing.

Here are a few additional tips that can also apply to write in general:

  • Never be too verbose. Your words do not have to be too complicated because, if you are indeed a news report writer, you should never ever make it as a medium for you to showcase your wide vocabulary or your excellent command of the English language. When writing news reports, you have to be direct without compromising the quality and the relevant information. You have to make sure that you have chosen your words and construct your sentences properly so you will be able you construct a news story that is concise and brief but still informative.
  • Maintain only less than 25 words when constructing your sentences and also make sure that you keep and contain only a single idea all throughout your sentence. Anything more will always be considered as too wordy and it will always be an extra effort to the readers of the general public.
  • Just use a simple subject-verb-object form. Do not complicate things. News just have to be simple.
  • Never use a lot of commas. Again, keep things simple. Break down unnecessary compound or complex sentences into different sets of sentences.
  • Do not repeat the same information in succeeding paragraphs. In each of the paragraph that you create, always introduce a new information that will aid or support the initial information mentioned in the preceding paragraph.
  • Having more than three prepositional phrases into a single sentence is never ideal.
  • Putting more than three numbers in a single sentence does not look good and convenient for the readers. If the numbers are important, you can have it on a tabular form or in a list form. This can help in making your news report convenient and comfortable to read.
  • Keep in mind that writing a news report is all about the people you are writing about and the people, the general public, you are writing for—it will never be about a written piece about you as a writer or writing for your personal interest. So this means that you should make sure that you have focused on one or more of the affected individuals.
  • When writing a news story, always make sure that you have an angle and a perfect angle at that. Make sure that the angle you have chosen gives an opportunity for all the sides of the story to be heard and not just one side or else you are considered as bias and your credibility will be questioned.
  • Do not be afraid to have an angle for the fear that you will be considered as biased. Keeping an angle to your new story is a standard technique and it is not necessarily bad since this highlights the purpose and the main focus of your news story.
  • Always keep it objective and, obviously, never subjective. Always be nonpartisan. As mentioned above, you just have to make sure that you have tried to cover all sides of the story and never just one or two. For example, there was a road accident wherein a car crashed into a motorcycle. Do not only take into account the statements of the driver of the car and the driver of the motorcycle—you also have to get the statement of the traffic enforcers, the police who responded to the incident, and yes, including the onlookers or the ones who were able to witness the incident.
  • Speaking of getting a statement, always make sure that you will be able to directly quote the people’s statement. Do not add anything just to make your story more interesting because you are not anymore writing a news story but you are already writing fiction. If you fear that you will not be able to catch on what your interviewee had said, make sure you record whatever he or she says.
  • Speaking of interviews, if it is a scheduled or planned, phone call or face-to-face interview, you have to make sure that you have asked permission that you will are to record your interview with that person as there are some countries who would consider recording any kind of conversation or interview as illegal.
  • You are writing a news story and not a feature story so this means that you should not get flowery when it comes to describing a newsworthy event. Just write what happened. Write it as it is and do not any more try writing in a heavily descriptive language as it is not really necessary.

Sample Online News Story

Sample school news story, teaching how to write a news report, writing a news report, the basic components of a news story.

Curious about what makes a well-written and interesting news stories? We introduce you to the basic components of a news story:

1. The Headline

The headline is a part of a news report where there will be at least one or two lines of the summary of the entire content of a news story or it simply tells the readers what the story is all about.

Your headline is actually the part of your news report where you are to make or break because of the fact that this is also the part where you should make sure that you have grabbed the attention and interest of the reader until the rest and the end of your news story. However, the headline does more than grabbing the attention of your reader because once your headline is effective, it could already communicate the full message your entire news story intends to share.

Headline Writing Tips

  • Ensure accuracy
  • Keep it short and simple (KISS)
  • Don’t repeat the lead on the headline
  • Be direct; do not use flowery words
  • Always write in the active voice and write in present tense
  • Avoid any bad breaks and always fill the space.
  • Ensure your headline is appropriate to the news story
  • Always know where to capitalize

2. The Lead

The lead, which is often spelled as lede, is the part of a news story that is often defined as the first sentence of every news story. The lead of news story is the mark of the beginning of the story where it contains the most important facts and details of the news story or it simply answers some of the Wh+H questions, specifically the who, what, where, and when. A standard lead should be no more than 25 or 30 words. Once you will be able to write a strong lead, your readers will be unconsciously compelled to read the rest of the news story.

Types of Leads

  • Summary lead
  • Single-item lead
  • Cartridge lead
  • Question lead
  • Analogy lead
  • Distinct incident, picture, or contrast lead
  • Cosmic lead

3. The Body

The body of a news report is the part where one will be able to read more details and information related to the news report.

This part of a news story would often expound and discuss the answers to the rest of the Wh+H questions “Why?” and “How” of the new story. This is where the supporting details of the lead will be written and this is where you will also where you can find the quotes stated by the people being interviewed for the story. The body of a newspaper is usually written in an inverted pyramid form wherein the most important or the meatiest information or details is found at the beginning and followed only by the least but still important details.

4. The Tail

The tail of a news report is the part where one will be able to read the less important information, which is usually omitted by the editors in the event that there is not anymore enough space left in the newspaper.

We hope that with the help of these examples and tips that you will be able to write effective news stories for the world to read and benefit from.

Types of News Reports

  • Breaking News: Immediate coverage of events as they unfold, often unexpected or developing stories.
  • Feature Stories: In-depth articles that explore topics or issues in detail, focusing on background, context, and human interest.
  • Investigative Reports: Comprehensive reports that uncover hidden facts and information, often involving extensive research and evidence-gathering.
  • Editorials: Opinion pieces that reflect the viewpoint of the editor or publication, offering analysis and commentary on current issues.
  • Business News: Coverage of the economy, financial markets, and business sectors, including trends, mergers, acquisitions, and corporate news.
  • Sports News: Reports on sports events, athlete profiles, game results, and analyses, covering various sports and competitions.
  • Entertainment News: News about the entertainment industry, including movies, music, television, celebrity updates, and cultural events.
  • Science and Technology News: Articles on advancements, discoveries, and trends in science and technology, including health, environment, and innovation.
  • Weather Reports: Updates on weather conditions, forecasts, and impacts, including storms, climate changes, and seasonal reports.
  • Political News: Coverage of political events, elections, government policies, and political figures, focusing on domestic and international affairs.
  • Health News: Reports on health issues, medical research, wellness trends, and public health campaigns.
  • International News: Coverage of global events, international relations, conflicts, and significant developments around the world.
  • Travel News: Information on travel destinations, trends, tips, and advisories for travelers, including cultural insights and exploration.
  • Lifestyle News: Articles covering lifestyle topics such as fashion, food, home, and garden, focusing on trends and advice.

How do you write a news report?

Research your topic thoroughly, gather credible sources, and structure your report with a clear headline, an engaging lead that covers the 5 Ws (Who, What, Where, When, Why), detailed body paragraphs with quotes and evidence, and a concise conclusion. Use an objective tone and active voice.

What is an example of a news?

“Local High School Wins National Science Competition: Students from Springfield High School clinched the top prize at the National Science Fair, showcasing an innovative project on renewable energy solutions.”

What are the 5 parts of a news report?

Headline: Captures the essence of the story.

Lead: Summarizes the main points covering the 5 Ws.

Body: Provides detailed information, including quotes and background.

Conclusion: Wraps up the story, sometimes suggesting future developments.

Byline and Date: Indicates the author and date of the report.

How do you start a good news report?

Begin with a strong lead that succinctly presents the most important information (the 5 Ws) to grab the reader’s interest. Ensure it’s clear, concise, and compelling to make the audience want to read on.

how can we write a news report

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How to Write a News Report | The Basic Steps of News Writing

If you are new to report writing and don’t know how to write a news report, this article is will help you a lot. In fact, A report is generally a fact that is currently occurring or just occurred. Writing a report is a simple task as long as you have enough information about the event. It takes a few simple steps to write a quality news story. Thus, follow the basic steps of news writing mentioned below to produce a quality news story.

How to Write a News Report – 7 Best Tips

To produce quality news takes lots of practice and patience. But here are a few simple steps of news writing to help you start the journey.

how can we write a news report

01: Gather Information

The first thing you should do is start collecting information related to the topic. Go to the sight, ask people around about when what, and how happened and what they have witnessed, and what they have heard about the event. Gather as much information as you can. This may raw and random, but we will learn how to pinpoint important and crucial pieces of information from the trash in the following process.

02: Decide What the News is

Once you have gathered information, it is time to decide what your news is about. The theme of your news is of much importance as it will help you draw a functional structure for your news and hit the right audience. This may take you some time as the information you have collected is raw. But you should give it enough time as it is the backbone of your whole story.

03: News First, Background later, Always

Most of the time, we make the same common mistake of giving the background to our news first. We tell our audience when and how things happened and how they affected the people around us. But we forget to tell them what actually happened. Thus, the first thing you have to tell your audience is what happened; your audience wants to hear the news on firsthand. This way they can decide to either keep listening to what you have got to tell them or not.

04: Stick to Facts

It is almost impossible to tell you how important it is to stick to the facts. However, a piece of news should always say what indeed happened. You should not include anything extra on your behalf to add a little spice to it. Because the quality of your news decides whether your audience can trust you enough or they can not.

05: Keep It Simple and Short

It is important to note that quality matters more than quantity. Thus, while writing your news, you should keep it as simple and short as possible. Even if you want to explain everything to your audience, only important data matters. Therefore, adding additional information will only waste your time.

06: Write an Impressive Headline

The headline is the most crucial part of your news, the news itself. Because an impressive and catching headline can target more audiences. In any news or ad, everything depends on its headlines. Therefore, most news writers spend 50% of their time writing the headlines only. So, let us learn how to create an impressive headline .

  • Understand your audience and their psyche.
  • First, write an outline of the news before writing the headline.
  • And always write several headlines.
  • Then, pick the best one.
  • Always include the problem or the product in your headlines.

07: Check Your Work for Errors

Lastly, once your news is ready, check it for errors. See if there are any grammar, spelling, or punctuation mistakes. You can use Grammarly for this purpose. Besides, you can also check the facts and the figures to see if everything is correct.

  • A news article or story is basically about how an object or an event has effect people. For instance, in sports news, you have to focus on how are the players playing, the team members’ unity and morals, their individual performance, and more.
  • If there is more than one side to the story you are covering, we recommend you to cover both of them. However, try not to mix the information.
  • Avoid using “I” and “We” as a reporter or the news teller. Until you are quoting someone. For instance, “We are expecting better scores than the last match.”, says the XYZ coach.
  • Avoid using heavy descriptions. Keep it straight and simple. The best way to do so is once you have written your news story, go back to it and remove all the unnecessary details from it.
  • Your news story should answer the “Who, What, When, Where, and Why”. For instance, “ Turkey to enter into lockdown from April 29 to May 17.”

Who: Turkey What: enter into lockdown When: from April 29 to May 17

You may also be interested in:

  • How to Write a Summary of a Newspaper, Journal, And Scientific Article
  • News Broadcast Script Sample for Students
  • How to Bring Clarity and Focus to Academic Writing – Write Clearly
  • 10 Educational Games for Students – Online Digital Games
  • What is a Research Proposal and How to Write it? (With Example)
  • How to Write The Best Business Report in English – With Examples

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Writing a report

Topic outline.

The purpose of a report is often to present relevant information in an ordered way and to make carefully considered suggestions based on that information.

Reports are usually a mixture of fact and opinion, reflecting on key facts and details to offer suggestions to the reader.

Reports can also be used to offer an objective view of a situation, proposing alternatives for the reader to consider.

For example, reports in a workplace might include statistics to support different plans for the future of the business so that people can decide on the best option.

The audience of a report is often someone in charge, for example a teacher, or an employer, so the language and tone of a report tends to be more formal.

  • think about the audience that the report is for – are you writing this report for one reader, or for a group of people such as the organisers of an event?
  • the impression you want your reader to have of you – usually a report should be impersonal and relatively formal since you are writing to someone who is in charge. You would not normally use slang or contractions ( such as don’t or can’t) .It is usually best to avoid attempts at humour or sarcasm
  • the purpose for the report – you may have been asked to make suggestions or recommendations in your report based on personal experience, or to offer an overview of a more complex situation. Try to include a range of topic related vocabulary used appropriately
  • how to reassure your reader that your report is going to be useful – i magine if your report was full of emotive words and personal appeals based on your own viewpoint, your reader might not be convinced that you were offering them an objective and accurate evaluation. For your report to be effective you will need to sound calm and polite.
  • Identify and group the key information, facts and details your report needs to include before you start writing – the structure of a report is usually in three parts. For example:
  • An overview – briefly introduce the topic of the report and the key areas you will consider. Your reader should be able to understand what you will be writing about and why by just reading this section.
  • A middle – develop and support the relevant facts and opinions about the topic that you or others have noticed.
  • An end – offer a brief summary of your suggestions, recommendations or solutions. Here you might like to include any new points you think should be considered in the future .
  • Organise different aspects of the report into paragraphs as appropriate – this will help you to explain, develop and support your points.
  • Help your reader to locate the information they need more easily – a report should be well-organised and clear. Reports often use headings to show the reader what information can be found in each section. Sometimes bullet points might also be used to highlight key information to the reader. Do not overdo these, but a precise, short, bulleted list can help to draw your reader’s attention to the key points you are making.
  • Connect the points you are making logically – for example, where you are offering suggestions based on points you made earlier you might use a linking word or phrase such as ‘in conclusion’, ‘as a consequence’ or ‘finally’.
  • Example of a report

how can we write a news report

How To Write A News Report - IGCSE English

One of the simplest and most detailed aspects of your Paper 2 exam is news reports. They should be detailed. So, you may need to use up a large portion of your ink to get this right!

It is important to plan ahead, what you want to compose. This makes it easier to present the facts in a coherent way. As a result, you will obtain more marks.

What is a Newspaper report?

Newspapers are read by people who want information about something that has happened. They want reports quickly so reports have to be easy to read and have a snappy presentation style. They tell readers about events that have been happening in their local area, or national or international news.

How to write a Newspaper report

You will be given a question and two or three bullet points. The bullet points are the main points of your report so try to focus on them.

You would have to create a headline that captures the essence of the event. It should excite the reader's curiosity. Exaggeration is effective in this case.

Let’s take a look an example of a catchy headline:

Where you have to write a newspaper report about any sport event that took place in your school. Give a headline like Wild Cricket Match or Historical Cricket Match or Omegas Won the Cup After 23 years ans so on. This automatically creates a feeling of excitement in the mind of the reader.

Add the byline after the headline, byline consists of the name of the reporter who is reporting the event.

The place should be written just before the content. This is the reporter’s current location.

Example - New Delhi: (your content)

  • After completing the initial points comes the content of your newspaper report. The first paragraph should contain the 5W’s and 1H- What, Where, When, Why, Who and How. What was the event that took place, when did it happen, where did it take place, why did it happen and how did it occur.

Example on how to plan your first paragraph:

What - A cricket tournament When - On the nineteenth of March 2021 Where - Omega International School, Chennai Who - Team Blue won Why - Annual Sports Event How - By defeating team Team Yellow

  • The second paragraph should contain the testimonies of people who are related to the event at hand. If you want to include what people said make sure it is in direct speech (inverted commas) or indirect speech (no inverted comma).

Example on how to plan your second paragraph:

Reporting in direct speech: “It was a tough match against the yellow team, but we won. I can't express how I feel. Thank you all for supporting us.” said the Blue team captain.

Reporting in indirect speech: The Blue team captain said that the match was tough and the team deserved the win, he also said that they worked really hard for the same.

  • In the third paragraph briefly talk about what will happen in the future concerning the story. This is to develop an interest in the mind of the reader.

Example on how to plan your third paragraph:

  • When will the next tournament be held
  • How will the team members be rewarded.

"The winners of team blue received a cash prize of 1000 rupees. The authorities informed the next tournament will be conducted on the same date next year."

  • Another pointer, use past tense at all times, since the reporter mentions an event which already took place.

Example of Newspaper Report:

Q) Write a newspaper report for your local newspaper based on one of the following events: a) Volleyball b) Cricket tournament c) Football league

Wild Cricket Match

The first match was between red and blue teams. Team blue quickly eliminated team red in an hour. In the second round, it was team yellow against green. Team yellow eliminated team green also in about an hour. In the final round, team blue versus team yellow. After two hours, team blue eliminated team yellow and won the tournament. After the tournament, team blue's captain said, "It was a tough match against the yellow team, but we won. I can't express how I feel. Thank you all for supporting us."

The winners of team blue received a cash prize of 1000 rupees. The authorities informed the next tournament will be conducted on the same date next year. In the next tournament, there will be an addition of three teams: Orange, pink and purple. "The stadium will be much bigger than this, for the next tournament," informed the authorities.

Are you having trouble understanding these concepts? Do you want assistance from a subject matter expert? Here, at Vidyalai we help your child achieve the grade they aspire for. Our SMEs are trained and experienced tutors who will provide you with each and every help when required. We are just a click away. Request your first lesson now. . We guarantee 100% satisfaction on your first session, if you are not satisfied,the session will be absolutely free.

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Recognising news report language

Newswise values.

This lesson focuses on  all  of the NewsWise values; language choices affect the way information is presented to an audience.

Learning objective

To identify and use the language of news reporting.

Learning outcomes

Identify and write an effective 5 W introduction.

Identify the language features of a news report, explaining the purpose of each.

Use formal and concise language to convey information.

Starter/baseline assessment

5 W introductions :   pupils decide which 5 W paragraph they think is the most effective. Discuss pupils’ ideas as a class, considering what the most interesting or important information is within this news story. Which paragraph starts with the most interesting or important information? Which paragraph is the least effective 5 W paragraph and why?

Pupils use the 5 Ws from their own news reports to write an introduction paragraph, making sure that they begin with the most interesting and important information.

Learning activity

Spot the news report : pupils read different accounts of the same story in order to identify which is written in the style of a news report. Which one is the news report? How do you know? How is the news report different to the others? Which words or phrases sound like news report language? Discuss as a class, using pupils’ ideas to add language features to your class’s ‘news report toolkit’. Can you identify all of the language features in the news report?

Challenge : What is the purpose of each language feature? How do the language features help to convey information to the reader?

Pupils read the  Informal report  which contains too much descriptive and informal language. They first identify examples of unnecessary descriptions and inappropriate language, then rewrite the statements using the formal and concise language of news reports. For support, pupils can refer to  News reporting language .

Pupils select a key point from the middle section of their pyramid plan (completed in the previous lesson) and draft a sentence for their own news report. Pupils swap sentence(s) with a partner, reading each other’s aloud and providing feedback on whether it uses formal and concise language.

Challenge:  pupils decide whether their chosen sentence is adding contrasting, additional or chronological information. Pupils attempt to rewrite their sentences using an appropriate sentence starter or a complex sentence, using an appropriate subordinating conjunction (for support, see  News reporting language   for sentence starter ideas).

Questions for assessment

What type of language does a news report use? Why? 

What is the difference between the way a news report sounds compared to a fictional story? 

What makes an effective 5 W paragraph? 

Core knowledge and skills

The language features of news reports include: 

Formal, concise language  with  short sentences, rather than  descriptive narrative writing.

Third person  and  past tense, although note that  the final paragraph may switch to  future tense

Direct speech  using the  reporting verb , such as  ‘said ’, rather than ‘fiction-sounding’ verbs such as ‘whispered’, or ‘cried’

Reported speech  to paraphrase what someone said. Gareth Southgate said that he was excited about the new England squad.

Relative clauses  to explain who the sources are. Gareth Southgate, England manager, said: ‘I believe this is a squad that we can be excited about.’

You may wish to focus on a particular language feature during the main part of this lesson, based on your pupils’ prior knowledge and experience. The suggested focus is on the tone of a news report (formal, concise language), but you may choose to focus on  reported or direct speech  in the context of including quotes. See ‘Extension opportunities’ for further ideas.

Extension opportunities

Pupils   practise the skill of paraphrasing by turning quotes into reported speech (see  Reported speech   resource).

Pupils use their bank of quotes from interviews to practise writing direct speech and reported speech sentences for their news reports. Ask pupils to swap their sentence(s) with a partner and read each other’s aloud before providing feedback.

After looking at the conventions of relative clauses as a class, pupils add relative clauses into direct and reported speech (see   Relative clauses   resource).

Lesson plan pdf

News report toolkit

5 W introductions

Spot the news report

Informal report

News reporting language

Reported and direct speech

Relative clauses

Curriculum links

Grammar, vocabulary and punctuation

Recognising and selecting vocabulary appropriate for formal news reporting; learning grammatical structures 

More lessons

Next lesson

Lesson 13: Writing news reports

Previous lesson

Lesson 11: Structuring news reports

All lessons

All the NewsWise lesson plans

how can we write a news report

How to find and enable missing Copilot button in Microsoft 365 apps

Copilot is available in the Home ribbon tab of Word, Excel (Preview), PowerPoint, Outlook, and OneNote if you are a Copilot Pro subscriber who also has a subscription to Microsoft 365 Personal or Family.

If you have those subscriptions and are not seeing Copilot in these Microsoft 365 apps, follow these steps:

Important:  Copilot in Outlook only supports work or school accounts, and Microsoft accounts using outlook.com, hotmail.com, live.com, and msn.com email addresses at this time. Any Microsoft account using an account from a third-party email provider, such as a Gmail, Yahoo, or iCloud, can still use Outlook, but won’t have access to the Copilot features in Outlook.

Step 1 - Ensure you're using the correct account

Make sure you're signed into your Microsoft 365 apps with an account that has a Copilot license.

For home users ...this means you should have a Microsoft 365 Personal or Family subscription, and Copilot Pro.

For business users ...this means you should have a Microsoft 365 Business Standard, Business Premium, E3, or E5 subscription, and Microsoft Copilot for Microsoft 365.

Step 2 - Make sure that the current file is saved in that account

If you have multiple file locations available to you - such as your business OneDrive and your personal OneDrive - Copilot will only appear if the file you have open is saved to the location associated to your Copilot subscription.

For example, if you have Copilot through your work account, but not through your personal account, and you open a file from your personal OneDrive, Copilot won't work with that file.

For new, unsaved files, or files on your local hard drive, the current primary account shown at the top of the Microsoft 365 window must be licensed for Copilot.

A picture with a red arrow pointing to the current primary user name which is on the app title bar towards the top right of the window.

Important:  Copilot in Excel requires AutoSave to be turned on, which means the file has to be saved to OneDrive. It currently doesn't work with unsaved files.

Step 3 - Refresh your license

Force a refresh of the license.

Note:  These steps must be done by the account administrator.

 In any Microsoft 365 app, go to File > Account .

Locating the Update License button in Microsoft Word on Windows.

Close and restart all Microsoft 365 apps you might have open so that the license refresh can take effect.

  In any Microsoft 365 app, select the app name at the top of your screen.

Locating the Update License button in Microsoft Word on MacOS.

Close any open documents and restart all Microsoft 365 apps you may have open so the license refresh can take effect.

Ensure your apps are updated to their latest versions via your device's app store.

Close your app completely, and then re-launch it.

Refresh the page

Select the Refresh icon in your browser to see if the Copilot features appear.

The Refresh icon in Microsoft Edge.

You may have third-party cookies blocked in your browser, which currently causes Copilot to be unable to validate your license. If Copilot still isn't working for you try enabling third-party cookies. For more information see:  I am getting license validation errors with Copilot.

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FACT SHEET: President   Biden Cancels Student Debt for more than 150,000 Student Loan Borrowers Ahead of   Schedule

Today, President Biden announced the approval of $1.2 billion in student debt cancellation for almost 153,000 borrowers currently enrolled in the Saving on a Valuable Education (SAVE) repayment plan. The Biden-Harris Administration has now approved nearly $138 billion in student debt cancellation for almost 3.9 million borrowers through more than two dozen executive actions. The borrowers receiving relief are the first to benefit from a SAVE plan policy that provides debt forgiveness to borrowers who have been in repayment after as little as 10 years and took out $12,000 or less in student loans. Originally planned for July, the Biden-Harris Administration implemented this provision of SAVE and is providing relief to borrowers nearly six months ahead of schedule.

From Day One of his Administration, President Biden vowed to fix the student loan system and make sure higher education is a pathway to the middle class – not a barrier to opportunity. Already, the President has cancelled more student debt than any President in history – delivering lifechanging relief to students and families – and has created the most affordable student loan repayment plan ever: the SAVE plan. While Republicans in Congress and their allies try to block President Biden every step of the way, the Biden-Harris Administration continues to cancel student debt for millions of borrowers, and is leaving no stone unturned in the fight to give more borrowers breathing room on their student loans.

Thanks to the Biden-Harris Administration’s SAVE plan, starting today, the Administration will be cancelling debt for borrowers who are enrolled in the SAVE plan, have been in repayment for at least 10 years and took out $12,000 or less in loans for college. For every additional $1,000 a borrower initially borrowed, they will receive relief after an additional year of payments. For example, a borrower enrolled in SAVE who took out $14,000 or less in federal loans to earn an associate’s degree in biotechnology would receive full debt relief starting this week if they have been in repayment for 12 years. The U.S. Department of Education (Department) identified nearly 153,000 borrowers who are enrolled in SAVE plan who will have their debt cancelled starting this week, and those borrowers will receive an email today from President Biden informing them of their imminent relief. Next week, the Department of Education will also be reaching out directly to borrowers who are eligible for early relief but not currently enrolled in the SAVE Plan to encourage them to enroll as soon as possible. This shortened time to forgiveness will particularly help community college and other borrowers with smaller loans and put many on track to being free of student debt faster than ever before. Under the Biden-Harris Administration’s SAVE plan, 85 percent of future community college borrowers will be debt free within 10 years. The Department will continue to regularly identify and discharge other borrowers eligible for relief under this provision on SAVE. Over four million borrowers have a $0 monthly payment under the SAVE Plan Last year, President Biden launched the SAVE plan – the most affordable repayment plan ever. Under the SAVE plan, monthly payments are based on a borrower’s income and family size, not their loan balance. The SAVE plan ensures that if borrowers are making their monthly payments, their balances cannot grow because of unpaid interest. And, starting in July, undergraduate loan payments will be cut in half, capping a borrower’s loan payment at 5% of their discretionary income. Already, 7.5 million borrowers are enrolled in the SAVE Plan, and 4.3 million borrowers have a $0 monthly payment.  

Today, the White House Council of Economic Advisers released an issue brief highlighting how low and middle-income borrowers enrolled in SAVE could see significant saving in terms of interest saved over time and principal forgiven as a result of SAVE’s early forgiveness provisions.

how can we write a news report

President Biden’s Administration has approved student debt relief for nearly 3.9 million Americans through various actions

Today’s announcement builds on the Biden-Harris Administration’s track record of taking historic action to cancel student debt for millions of borrowers. Since taking office, the Biden-Harris Administration has approved debt cancellation for nearly 3.9 million Americans, totaling almost $138 billion in debt relief through various actions. This relief has given borrowers critical breathing room in their daily lives, allowing them to afford other expenses, buy homes, start businesses, or pursue dreams they had to put on hold because of the burden of student loan debt. President Biden remains committed to providing debt relief to as many borrowers as possible, and won’t stop fighting to deliver relief to more Americans.

The Biden-Harris Administration has also taken historic steps to improve the student loan program and make higher education more affordable for more Americans, including:

  • Achieving the largest increases in Pell Grants in over a decade to help families who earn less than $60,000 a year achieve their higher-education goals.
  • Fixing the Public Service Loan Forgiveness program so that borrowers who go into public service get the debt relief they’re entitled to under the law. Before President Biden took office, only 7,000 people ever received debt relief through PSLF. After fixing the program, the Biden-Harris Administration has now cancelled student loan debt for nearly 800,000 public service workers.
  • Cancelling student loan debt for more than 930,000 borrowers who have been in repayment for over 20 years but never got the relief they earned because of administrative failures with Income-Driven Repayment Plans.
  • Pursuing an alternative path to deliver student debt relief to as many borrowers as possible in the wake of the Supreme Court’s decision striking down the Administration’s original debt relief plan. Last week, the Department of Education released proposed regulatory text to cancel student debt for borrowers who are experiencing hardship paying back their student loans, and late last year released proposals to cancel student debt for borrowers who: owe more than they borrowed, first entered repayment 20 or 25 years ago, attended low quality programs, and who would be eligible for loan forgiveness through income-driven repayment programs like SAVE but have not applied.
  • Holding colleges accountable for leaving students with unaffordable debts.

It’s easy to enroll in SAVE. Borrowers should go to studentaid.gov/save to start saving.  

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IMAGES

  1. How to write News Report

    how can we write a news report

  2. 3 Clear and Easy Ways to Write a News Report

    how can we write a news report

  3. 3 Clear and Easy Ways to Write a News Report

    how can we write a news report

  4. News Report Writing Examples

    how can we write a news report

  5. News Article Format Template

    how can we write a news report

  6. Report Writing

    how can we write a news report

VIDEO

  1. What is a Newspaper Report?

  2. How To Write A Newspaper Article

  3. How to write a News Report?

  4. How to write a newspaper report (A2 Level)

  5. How To Write A News Report? || English Creative Writing Discourses || English Learning Assistant

  6. ENGLISH 4 || QUARTER 4 WEEK 7

COMMENTS

  1. 3 Clear and Easy Ways to Write a News Report

    1 Figure out what to write about. News reports are about something that is happening now or that just recently happened. Current issues, events, crimes, and investigations are good subjects for news reports. Other styles of journalism are better for things like profiles, advice articles, and opinion pieces.

  2. How to Write a News Report?

    Interviewing Witnesses Transcribing the Interviews Writing the News Report - Steps to Follow Introduction of the Report Body of the Report Answering the 5Ws and the H Writing in Short Sentences Attribution Factual Check Concluding the News Report Catchy Headline Frequently Asked Questions on How to Write a News Report How to Write a News Report?

  3. How to Write a News Article

    Regardless of the type of news article you're writing, it should always include the facts of the story, a catchy but informative headline, a summary of events in paragraph form, and interview quotes from expert sources or of public sentiment about the event.

  4. How to Write a News Report?

    1. Visit ArticleGPT and click the "Start for Free" button. This will navigate you to the ArticleGPT's dashboard. 2. Find the "News Article" category and choose one of the two modes available.

  5. News Writing: Tips and Examples for Better Reporting

    1. Stay consistent with news values. The first thing you should do before starting a piece of news writing is consider how the topic fits in with the 6 key news values. These values help journalists determine how newsworthy a story is, as well as which information should be included in the lede and article as a whole.

  6. How to Write a Report: A Guide to Report Formats with Examples

    How to write a report in 7 steps What is a report? In technical terms, the definition of a report is pretty vague: any account, spoken or written, of the matters concerning a particular topic. This could refer to anything from a courtroom testimony to a grade schooler's book report .

  7. Tips on Writing a News Report: Making It Solid and Trustworthy

    Focus on one main idea in your lead. Avoid jargon if you can. This will ensure the report is suitable for all readers, not just those with prior knowledge of the topic. Avoid burying the lead (also written as "bury the lede"). This refers to starting out with secondary information first.

  8. 10 Easy Steps: How to Write a News Report Example

    Step 1: Understand the Purpose of a News Report A news report is a factual account of an event or incident that has recently occurred. Its purpose is to inform the readers or viewers about the event in a clear and concise manner. News reports are typically found in newspapers, magazines, and on news websites What is the purpose of a news report?

  9. The Writing Center

    The six news values are: Timeliness- Recent events have a higher news value than less recent ones. Proximity- Stories taking place in one's hometown or community are more newsworthy than those taking place far away. Prominence- Famous people and those in the public eye have a higher news value than ordinary citizens.

  10. How to Write an Effective News Article

    Lead (sometimes written "lede") The lead is the first sentence or paragraph, written to provide a preview of the entire article. It summarizes the story and includes many of the basic facts. The lead will help readers decide if they want to read the rest of the news article or if they are satisfied knowing these details.

  11. Lesson 13: Writing news reports

    Write a first draft of a news report, using the structural and language features of news reports. Explain how a news report meets the four NewsWise values. Evaluate a peer's news report, providing feedback on the language and structural features used. Starter/baseline assessment

  12. PDF News writing

    News writing The 5Ws of journalism The opening paragraph of a news report is the most important. It contains the key information and most recent facts about the story. The opening should answer the following questions, known as the 5Ws of journalism: • Who is the story about? • What happened? • Where did the story happen?

  13. News Report

    Basic News Report Writing lssc.edu Details File Format PDF Size: 97 KB Download How to Write a News Story embl.de Details File Format PDF Size: 582 KB Download News Report Writing Literacy Test wrdsb.ca Details File Format PDF Size: 685 KB Download

  14. Lesson 11: Structuring news reports

    Order a news report using the inverted pyramid structure. Plan the order of a news report including paragraphing. Important note: ahead of this lesson, pupils must have completed their news report plans, with key facts and quotes from their research and interviews. Starter/baseline assessment

  15. How to Write a News Report

    Keep it straight and simple. The best way to do so is once you have written your news story, go back to it and remove all the unnecessary details from it. Your news story should answer the "Who, What, When, Where, and Why". For instance, " Turkey to enter into lockdown from April 29 to May 17.". Who: Turkey.

  16. How To Write A Newspaper Article

    We hope you enjoyed learning about writing a newspaper article and creating a news report. Download our newspaper report writing resources here:How To Write ...

  17. How to Write a News Report

    Step one: Research A news report is a factual recount of a series of events. To be able to do this successfully, you must ensure that you collect as much information on the topic as you can. This will ensure that you have a well-rounded, well-informed understanding of the subject.

  18. How To Write a Report in 7 Steps (Plus Tips)

    Knowing how to write a successful report can make you a valuable asset in your current workplace or an appealing candidate for new employers. Here are some steps to follow when writing a report: 1. Decide on terms of reference. Many formal reports include a section that details the document's "terms of reference" (or ToR).

  19. Report Writing Format with Templates and Sample Report

    2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot. 3.

  20. Writing a report

    Organisation. Identify and group the key information, facts and details your report needs to include before you start writing - the structure of a report is usually in three parts. For example: An overview - briefly introduce the topic of the report and the key areas you will consider. Your reader should be able to understand what you will ...

  21. How To Write A News Report

    22 March 2021 / IGCSE How To Write A News Report - IGCSE English One of the simplest and most detailed aspects of your Paper 2 exam is news reports. They should be detailed. So, you may need to use up a large portion of your ink to get this right! It is important to plan ahead, what you want to compose.

  22. Lesson 12: Recognising news report language

    Core knowledge and skills. The language features of news reports include: Formal, concise language with short sentences, rather than descriptive narrative writing. Third person and past tense, although note that the final paragraph may switch to future tense. Direct speech using the reporting verb, such as 'said ', rather than 'fiction ...

  23. How to find and enable missing Copilot button in Microsoft 365 apps

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