• About OfficeChai
  • Privacy Policy

12 Leave Letters For Work (With Examples)

leave application letter in office

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

LOGO

Your favourite senior outside college

Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Leave Application for Office

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Find and Apply Banner

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

  • ← Previous
  • Next →

leave application letter in office

Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

Related Post

leave application letter in office

10 Highest Paying Sales Jobs: Find the One for You!

Are you considering a career in sales? If so, then you’re in the right place! We’re here to provide you with all the information you need to choose the perfect

leave application letter in office

Discover the Highest-Paying Civil Engineering Jobs in India [2024]

India is a rapidly growing nation that offers great opportunities for civil engineers. Due to significant investments from both the government and private sector in large-scale infrastructure projects, there is

leave application letter in office

Top 10+ Highest Paying Marketing Jobs in India

Are you looking for an exciting and rewarding career path? If so, you can consider pursuing one a marketing job. From SEO manager to creative director, the opportunities available in

leave application letter in office

Highest Paying Non-Technical Jobs in India with Salary Guide

According to recent research, approximately 53% of Indian graduates are qualified for high-paying non-technical positions. Non-technical jobs do not require specialized knowledge or skills in technical domains. These occupations involve

  • How to Write a Leave Application Letter [+5 Letter Samples]

busayo.longe

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

  • Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

  • Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

  • Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

  • Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

  • Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

  • Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

  • Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

  • Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

  • Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

  • Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

Logo

Connect to Formplus, Get Started Now - It's Free!

  • emergency leave application
  • leave application letter
  • leave application sample
  • leave application template
  • leave letter format
  • study leave sample
  • busayo.longe

Formplus

You may also like:

Free Car Rental Agreement Contract Templates

Guide to creating a car rental agreement form, template samples, features, safety and insurance policy

leave application letter in office

7 Free Submission Form Templates

Create your own submission forms with these free and easy-to-use templates

Incident Report: Examples, Form Templates & Writing Guide

Simple guide on incident report, letter samples, form templates and how to write a typical incident report letter

Accounting Forms for SME’s: Types + Free Templates

In this article, we are going to focus on accounting forms and their importance

Formplus - For Seamless Data Collection

Collect data the right way with a versatile data collection tool. try formplus and transform your work productivity today..

  • How To Write A Leave Application For Office (Samples)

leave application letter in office

Featured in:

leave application letter in office

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

  • Your complete name, address, contact information and employee code: These are details that identify who you are.
  • Salutation: This is a greeting addressed to the recipient of the leave application.
  • The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
  • Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
  • Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
  • Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
  • Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
  • Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

  • Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
  • Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
  • Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
  • Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
  • Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

  • Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
  • Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

  • Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
  • Don’t write in a casual tone.
  • Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
  • Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

leave application letter in office

Comments are closed.

Related posts

15 Life-Changing Questions to Ask Yourself Today (and 9 Bonus Questions)

Like Socrates said many years ago, the unexamined life is not worth living. In order to unlock your …

Red Flags and Warning Signs in the Job Interview Process

Are you excited that you made it to the interview? You have all the reasons to celebrate. It’s …

How to Turn Resume Duties into Accomplishments

How do you want to present yourself to the hiring manager when you apply for a new job? You would …

408,000 + job opportunities

leave application letter in office

Not yet a member? Sign Up

join cleverism

Find your dream job. Get on promotion fasstrack and increase tour lifetime salary.

Post your jobs & get access to millions of ambitious, well-educated talents that are going the extra mile.

First name*

Company name*

Company Website*

E-mail (work)*

Login or Register

Password reset instructions will be sent to your E-mail.

How To Write a Leave Application For Office Like a Pro? (With Samples)

The need to write a leave application letter could arise for several reasons. So your son is ill, and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? Is it not like anybody is allowed to just travel, right?

The truth is, at some point during your employment, you may need to request a leave of absence. The need for absence could be for various reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby, or a desire to travel. A leave of absence, in your case, is not a luxury but a necessity.

List of application letter samples:

  • Casual leave application
  • Vacation leave application
  • Maternity leave application
  • Annual leave application
  • Paternity leave application
  • Sick leave application
  • Leave application due to the illness of a close family member

Leave application due to the death of a family member sample

Leave application for special occasion (marriage) sample.

  • Emergency leave application

Leave application for a day sample

Leave application for half-day sample, 1. what is a leave application for office.

When an employee seeks a temporary break from their work due to personal reasons, they write a leave application letter or letter of absence to the concerned authority. Writing such a letter shows professionalism on the employee's part and gives adequate time to the team and the employer to prepare. Taking leave without a prior application is much like putting everybody in office in difficulty.

In other words, a leave application is a professional way of asking for a pause from work for a specific period.

There are rules and features essential to include if you are sending a formal leave request: it should be brief, genuine, and should have sufficient details regarding the reason for your absence. The content of your letter of application makes the difference between a "reject" or "approved" resolution from your superior.

There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms.

2. The leave application format

The leave application for office describes an employee's situation of not being able to work at the office for a specific period. They can discuss their problem with the manager or HR to solve it by writing an application.

The content of a leave of application for office

First of all, employees have to write a letter or email to the superior to make a meeting request to discuss their problem and provide the leave application for acceptance. The leave application format contains the following essential points:

1. The subject (purpose) of the application

Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

For example:

  • Vacation Leave Application - [Your Name ] - [Date]
  • Maternity leave application- [Your Name] - [Date Range]"
  • Annual leave application - [Date range]"

2. Salutation and the receiver's name

Employees must include the individual's name to whom the letter is addressed.

  • Dear Mr Clooney
  • Dear Ms Rudolf
  • Hello Julie

3. Reason for taking leave

The reason behind taking leave from the workplace, like any health or family problem or any urgency. It can be maternity or adoption of a child or want relief from work stress etc. Employees can write the leave application in all of these situations.

  • I received news of a sudden family emergency requiring immediate attention and presence.
  • I have a medical appointment that I cannot reschedule and need to attend.
  • My family is going through a difficult time, and I need to be there to provide support and assistance.

4. The number of needed days

It is important to write the particular dates of taking leave from the workplace. That means from which date to till which date they are going to be unavailable at the workplace.

  • I am writing to request a two-week leave from [start date] to [end date] due to personal reasons.
  • I would like to request a three-day leave starting from [start date] until [end date] for a family emergency.
  • I am writing to formally request a one-day leave on [specific date] to attend a medical appointment.

5. Work plan during the absence

Employees also write the notes they are going to do for fulfilling their absence. They may give training for their replacement to manage the loss of work. They can write a document, including detailed information on their daily work in it. They may also be available in case of any emergency at the time of their absence at the workplace.

  • I have discussed my workload with [Colleague's Name], and they have agreed to handle my tasks during my absence. I will also be accessible via email to provide any guidance if necessary.
  • I have prepared detailed instructions for [Colleague's Name] to follow in my absence. We have worked together to ensure a smooth handover of my ongoing projects.
  • I have rescheduled meetings and informed my team about my absence. [Colleague's Name] will take care of any urgent matters in my absence, and I will ensure a comprehensive handover of my ongoing tasks.

6. Contact information

Provide your contact information during your leave, such as your email address or a phone number where you can be reached in case of emergencies. Ensure that you are reachable if necessary.

You can reach me via email at [Your Email Address] or on my mobile phone at [Your Phone Number] in case of any urgent matters that require my attention.

7. Closing and signature

Employees should sign at the end of the leave application.

I understand the importance of my role, and I am committed to ensuring a smooth workflow during my absence. I appreciate your understanding and consideration of my request.

[Your Name] [Your Employee ID] [Your Department]

3. How to write leave applications with examples

Review these leave samples, and edit them as you need for your specific need and circumstances. The structure used will be of good use in various situations, and for sure will be a good starting point for starting to write your own leave requests.

Casual leave application sample

Subject : Casual Leave Application

Salutation and the receiver’s name:

Dear Mr./ Mrs. [The receiver’s name]

Reason for taking the leave: I am writing this application to request three days leave as I have to attend a conference on “Safety Measures at Work” from 2nd to 5th of December.

This is an important conference as I would learn about the new standards and procedures that we could implement in our daily activity.

I know our company's motto is “Zero incidents. Zero Losses”, therefore this conference will help me better understand the legislation, adopt and adapt the standards to the specific activity of our department. The last day of the conference will host a workshop held by four specialists from the Environment Ministry, allowing me to learn from the best.

The number of days: As this conference is in Bruxelles, I will have to leave on the 1st of December, and I will be resuming office in December, the 6th.

Work plan: I am positive that my team will fill my place while I’m out of the office.

Contact information: During my absence, you can reach me via email. I will be grateful to you for considering the present leave of application.

Signature : Sincerely, [The applicant’s name]

When writing a leave application in a letter to your manager or your supervisor, there are a few sections that must be included. Following this structure will lead to effective formatting and ensure you don't miss essential elements of your leave application. By doing so, you're also maximizing your chance of getting the request approved.

Vacation leave application sample

Subject: Vacation Leave Application

Dear [Recipient’s Name],

I am hereby requesting your approval for a ten-day leave for my planned trip to Kenya with my husband and child.

I am writing this letter to formally notify you about my leaves from [start date] to [end - date]. I will join office from Monday, i.e., on [date].

I will update you with the final draft this week, and before I go, you will have the final version on your desk. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at the email address and phone number (contact number) in case of any queries.

I hope you will acknowledge my application and process it the earliest.

Thank you Yours sincerely, [Your name]

You can use this template for a 2 or more days leave application for office. Additionally, if you are looking to download a Vacation request form to print, we have it available for you.

Maternity leave application sample

Subject: Maternity Leave Application

I am writing you this letter to submit my request regarding the maternity leave for three months, from [start date] to [end date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to my colleague [the colleague’s name], and I am confident he/ she will handle my work for 90 days. In case of any difficulty, you can reach out to me at my number.

I have attached the certificate from my doctor with all the details you need to know.

Yours sincerely,

[Applicant’s Name]

Annual leave application sample

Subject: Annual Leave Application

Dear Mr./Ms. [Recipient’s Name],

I write to inform you that I will be traveling with my family for a period of one month, between [start date] and [end date]. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. [enter your colleague name] agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at [email address].

I will return to the office on [date]. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Thanks and regards, [Your Name]

Tip: In case you're looking for a system to automate your annual leave management , LeaveBoard can help. Give it a try for free . Discover how easy it is and how many repetitive tasks will not be anylonger your problem.

Paternity leave application sample

Subject : Paternity Leave Application

I hereby inform you that my wife is in the final stage of her pregnancy, the due date is fast approaching.

Since this will be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks after, so I request you to grant me leave for 30 days, beginning from the [date].

I have transferred the important duties to my associate [name of the person], and he/ she will look after the tasks until I get back to work. Also, during the entire period, I will be available on my phone or via email for any matter.

Being a parent yourself, I am sure you understand my situation and authorize my paternity leave as soon as possible.

Sick leave application sample

Subject : Sick Leave Application

I want to bring to your kind attention that I am suffering from critical back pain, and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan and a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest I can take.

I request you to please grant me leave for five days, i.e., from [starting date] to [end-date], for a speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be contacted at [email address] and on [phone number] for any queries or emergencies. Besides, I have explained the tasks to [colleague name] to be taken care of in my absence.

Yours sincerely, [Your name]

If you are looking for a simple copy-paste Sick Leave Email or Letter to print, we have them available for you.

Leave application due to the illness of a close family member sample

Subject: Leave Application due to the illness of a close family member

Dear Mr./Mrs. [Recipient’s Name],

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family: my brother has been diagnosed with cancer. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on [date]. I submitted you the most urgent project, and I feel confident that my other projects will not suffer from such a quick absence. As you know, my work record speaks for itself as much as my ability to make up for the lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely, [Your Name]

Subject: Leave application due to the death of a close family member

I am writing this letter to inform you about the unexpected passing away of my dearest aunt today. I intend to leave tonight and be out of town for the funeral and related arrangements until [date].

I request you to grant me seven days of emergency leaves because of such circumstances.

I am confident that my current unfinished tasks will not be negatively affected by this absence.

Once I return to the office on [date], I hope I will be able to concentrate on my work much more effectively.

Thank you for your support.

Subject: Leave application for my wedding

Dear Mr./ Mrs. [Name of the superior],

I’m writing to you to request some time off as I am getting married on the [DD/MM/YYYY]. I would like to apply for a leave from 01/05/2024 to 01/06/2024 (1 month) to prepare a perfect celebration for entering this new phase of our lives.

Attached to this email, you can find the invitation I would like to extend to all my colleagues.

I will do my best to meet my deadlines by 28/04/2024 and give a proper handover to my associate [Name of the colleague] to take care of any urgency in my absence.

I hope you will accept my request and grant me leaves for the said dates. Looking forward to your positive reply.

Regards, [Your name]

Emergency leave application for office

Subject: Request for emergency leave

Dear [Manager's Name],

I am writing to request an emergency leave of absence from [Start Date] to [End Date]. Unfortunately, I have recently experienced a family emergency requiring immediate attention and presence.

I understand that my absence will cause inconvenience to the team, and I apologize for any disruption it may cause. I trust you understand that this situation is beyond my control, and I must attend to my family's needs at this time.

I have spoken with my colleagues to ensure that all my current projects and responsibilities are covered during my absence. I will also be reachable by email and phone in case of any urgent matters that require my attention.

I hope to return to work as soon as possible and will keep you updated on my situation throughout my leave. Thank you for your understanding and support during this difficult time.

Sincerely, [Your Name]

Subject: Leave application for [Date]

This is to inform you that I will need a day off on [Date]. On that day, my husband and I are invited to our son’s graduation, and as you probably know, this is a special event, and it cannot be missed.

I will leave everything in order, and also I have explained the task that may occur during my absence to [name of colleague], and you can contact her in case of any need.

Please feel free to contact me on my number [telephone number] in case of any urgency or queries.

Subject: Half day leave application

I would like to inform you that I will not be available in the [Morning/Afternoon]/[From hour to hour] of [Date]. I would like to notify you that it so appears that my father is traveling to see me, and I must receive him at the airport. There is no one else in town to pick him up. I ensure that my tasks for the day will be finished by then. I would be available by phone if there is any urgency. Thank you for accepting my request.

Yours truly, [Your Name]

Leave application for two days to manager

Subject: Two days leave request

Dear [Manager’s Name],

As discussed yesterday, I would like to request approval for 2 days of leave from [Date] to [Date]. I have to solve some paperwork for my family, and this requires a bit of time durring the working hours. I have already discussed with [insert name] to back me up, and call me in case of any help is needed in my absence.

Please let me know if you need any additional information. Thank you for considering my application for approval.

Simple 5 days leave application for office

Subject: Five day leave application

As discussed durring the weekly meeting, I would like to request approval for 5 days of leave from [Date] to [Date] due to personal reasons. I trust you understand my situation and grant me leave for 5 days. I will return to work on [Date].

I'll be reachable on my mobile if there is ever an emergency work situation.

Thank you for considering my application for approval.

We provide also some examples of leave of absence letters : Medical leave of absence - 1 month, Leave of absence - personal reasons - 10 days, Leave of absence - personal reasons - 1 week.

Additionally, if you're looking for a general use leave application form , where employees can request multiple types of absences (vacation, medical, jury duty, personal, family, voting, bereavement, time off without pay) we are offering it to you for download in word format.

Moreover, if you are looking to setup your out of office message , we have some tips.

4. Conclusion

On the whole, a leave application letter should contain a valid reason for your leave, which should convince the employer and make him/ her grant you leave.

Suppose you are having a reasonable enough claim for a leave application. In that case, your request will not be declined without any justification, mainly when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc.

Most importantly, the leave application should not sound friendly or casual; rather, it must be formal and professionally-written.

At the end of this article, I hope you know much more about why, how, and when to write an application letter. There are various online tools and software with samples, HR templates , and examples of HR documents. We would like to point out the LeaveBoard, an cloud-based HR software for small businesses , that can help with registering, tracking, planning for your employee leave applications.

Automate your time-off request with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards

alt

  • Job Description
  • Work, life and you
  • Career Management
  • Career, growth & development
  • Money Matters
  • foundit insight tracker
  • Job Search Strategy
  • Resume & Cover Letters
  • Interview Tips
  • COVID-19 Career Advice

Logo

Remember how our primary teachers made us learn how to write leave letters back in school?

Well, all of that grind was for a reason! In working environments like corporate offices, government offices, etc., it’s considered essential to submit your leave application in written/e-mail format before you take your break from work.

Here’s your guide on how to write a leave application for the office, which includes everything from leave letter format to writing tips for leave letters for the office.

What is a Leave Application Letter?

Writing a leave application letter to your employer/boss/manager is a professional way of informing you about your absence from work for a specific period.

Writing a good application increases your chances of your leave request getting accepted. The content and the way it’s written decide whether your request gets accepted or denied.

We all have days when we need to get out of our busy working schedule for numerous reasons and give ourselves a break. Hence it becomes crucial to inform your manager or boss prior to your leave dates. There are specific rules to be followed while writing the leave application letter to make sure it’s formal, decent, and has all the required information.

Why is it Important to Write a Leave Application?

Most notably, taking leave without informing your supervisors puts everyone in the office in serious trouble. So you must keep them informed about your absence. It helps the others working in the office to prepare beforehand and share the workload on that day.

Also, when you write a leave application to your boss, it depicts your character as a professional and a punctual individual. Hence automatically, it puts you in the good books of your boss. So be ready to accept a raise pretty sooner than your other colleagues.

Also Read: How to Answer: Why did you Leave Your Last Job?

Types of Leave Letter Applications

There are numerous types of leave letter applications seen in offices, depending on the reason behind your leave. Here’s a list of a few of these letters and when they are applicable:

Sick Leave – On one of those days when you wake up and instantly know that you won’t be able to make it out of your bed due to illness, you write this Sick Leave Application to your employer.

Maternity Leave – There comes a time in every professional woman’s life when she applies for a Maternity Leave . This is when she is expecting a baby or has just conceived. This kind of leave should be pretty much applied beforehand.

Vacation Leave – We all need short breaks from our busy, hectic life to spend some quality time with our loved ones away from the hustle-bustle of the city. Vacation Leave, as the name states, is taken when you are off on vacation.

Casual/Personal Reasons Leave – Casual or personal reasons leave application written on days there is some family function you attended or some other issue you got to address.

Annual Leave – These leave applications are written when one requires to leave on a long-term basis. It is better to inform the office well in advance about these kinds of leave.

Paternity Leave – Paternity leaves are taken by husbands when their wives are either in the final stages of pregnancy or have just conceived a baby. The number of leave days must be clearly mentioned beforehand.

Emergency/One-Day Leave- In cases of immediate urgency, these leave applications are given on short period notice. Be it some family members’ poor health condition or emergency out of station call, we all have our issues to attend to.

Leave Application Format

Here’s a detailed leave application format for employees that can be used while writing for their boss or manager in offices. The leave application format for the office requires certain features and points to be included in it.

  • Purpose of the application
  • Reason for leave
  • Number of leaves needed
  • Work plan during your absence
  • Contact information

Format for Leave Application Letter

What to include in a leave application for office.

Here’s a detailed list of things you should add to your leave application letter to make your leave request get accepted instantly. Below is the leave letter format for offices:

  • Receiver’s Name & Address: Adding the name and address of the person to whom the letter is being addressed comes first.
  • Subject Line: The subject matter is written here as ‘Leave Application,’ and other required details are added (if any necessary).
  • Salutation: Here, mention the individual’s name and use only the first title to identify the person.
  • Body of Letter: In this section, mention the cause of leave in your letter, the number of days you wish to take leave, and the person who will handle your workload while you are off.
  • Thank You Note: Thanking the authority concerned for acknowledging the leave is crucial.
  • Complimentary Closing: The closing you add has to be thoroughly professional and clean.
  • Name: Write down your full name.
  • Job Position: Mention your designation/job title at the end of the letter. This step is optional but makes your letter look very professional.
  • Date: Add the date on which you submit the letter.

Format for Leave Application Mail

What to include in a leave application for office in email format.

While you write your leave application mail to your boss, here are certain things you must not forget to add in your mail.

  • Subject Line: Similarly, like in the letter format, add ‘Leave Application’ as subject and mention other necessary information.
  • Salutation: Mention the recipient’s name.
  • Body of Letter: The body of the letter contains the reason for your leave, duration of absenteeism at work, name of the
  • colleague who will handle your portion of work in your absence.
  • Thank You Note: Thanking the reader at the end is a mark of courtesy, so do it without fail.
  • Complimentary Closing: Add a formal complimentary closing at the end of the mail.
  • Name: Mention your full name.
  • Job Title(Optional): This is seen as an optional step but mentioning your designation is preferable any day.

Also Read: Asking for leaves this holiday season? Here’s how to go about it

Samples for leave application for office

Below are a few samples to enhance your leave application writing skills. There are different examples below to make you understand how various leave application letters/emails are written for offices.

1. Annual Leave Application:

These leave applications are written when one requires a year or months-long break from work. There can be various reasons why one would want to take a yearly break, as it could be for pursuing some higher education, marriage, other work-related reasons, or any other personal reason.

Annual Leave Application sample

2. Sick Leave Application:

These letters or emails are written when you need leave from the office when you can’t work due to illness. It is necessary to write about the cause of illness and how long it would take for your recovery. Some offices make it mandatory to attach hospital bills as proof for your sick leave application.

Different companies have various protocols to be followed while asking for sick leave. These kinds of leaves are usually covered under the sick leaves provided by the company leave policy.

3. Vacation Leave Application

Vacation or Casual Leaves are taken when you need a break from the office. Taking an off from work once in a while also helps increase productivity, and that is why the company provides a certain number of days in a year as casual leave days under its company leave policy. The below-given format must be followed while writing your leave application letter/mail to your manager .

4. Maternity Leave Application:

These leaves are taken when a woman is in her last stages of pregnancy or has already given birth to a child. Every organization has specific protocols to be followed under maternity leaves. It has to be informed well in advance about maternity leave as it takes off from long-term work.

Apart from women, men also take leaves to take care of their newborns, categorized as paternity leaves. As seen below, this is the format of leave application for maternity leaves taken in office.

There are numerous other types of letters like emergency leave, one-day leave, half-day leave, personal reason leave, etc. You need to follow the same format as mentioned above irrespective of whether it is a written letter or a mail. And the fundamental aspects remain the same for every kind of letter except the cause.

Also Read: 7 time-saving secrets to help you leave office on time

Dos and Don’ts

Writing tips for leave application for the office.

  • Leave from the office is something all of us love but are hard to get. So here are specific tips that can be used in your leave application letter/mail to make sure it gets accepted.
  • As mentioned above, the language of the letter must be appropriate and must look professional enough.
  • Apart from the language, the tone in which the letter is written matters the most. It would help if you sounded polite and grateful while asking for leave from your manager.
  • Make sure you mention how you plan to complete your pending work after returning from your leave so that your boss/manager is not reluctant to grant your leave.
  • Don’t forget to thank your higher authority at the end of your leave application letter to the office.

Company Leave Policy

Every company has its leave policy for its employees at different levels in the organization. The company has to form policy rules abiding by the laws set by the government. According to the policy, a certain number of leave days and sick leave days in a year must be provided to the company’s employees. So while writing your leave application, make sure you are not violating your organization’s leave policy; otherwise, it will ultimately get rejected despite how good your letter is.

Writing a good leave application letter to your boss is a crucial skill everyone needs today. It is essential to know what to write and what to include in your mail or letter for your request to get accepted. Staying as polite as you can is the secret of winning a leave from your boss. So, I hope this guide will help you and provide in-depth insight on writing a leave application letter!

Q1. Can anything be written on the right side of the letter?

No, the standard format is to write everything on the left side of the letter.

Q2. What should be written at the end of the leave application letter/mail?

The end of the letter must include an acknowledgment to the reader and the sender’s name.

Q3. Where should the date be mentioned in the letter?

The date of the letter can be mentioned before the salutation in the letter.

Q4. Should the sender’s details be added to the letter or mail?

Yes, the sender’s details must be added to the letter or mail at the end. It is important to mention your name and designation while writing your leave application for office.

Q5. Is it necessary to include the receiver’s name?

No, it’s not. Writing the designation of the person you are writing to should suffice.

Related Articles :

' src=

More articles

Best diploma courses after 10th, top 10 in-demand jobs for 2024, new to work from home use these resources to work effectively.

spot_img

Latest article

Should you take an unpaid internship after college, 4 challenges recruiters may face in 2024 .

© Monster. All rights reserved.

  • foundit Malaysia
  • foundit Indonesia
  • foundit Hong Kong
  • foundit Philippines
  • foundit Singapore
  • foundit Gulf

Job Seekers

Popular category.

  • Insights Tracker 580
  • Interview Tips 562
  • Career Management 494
  • Job Search Strategy 333
  • Resume & Cover Letters 230
  • Motivation & Thought Leadership 206

Editor Picks

orbit careers logo

Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

leave application

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

  • Your leave application letter should be precisely dated. 
  • It should be brief and to the point
  • The reason for the absence should be genuine and clearly explained.
  • The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

  • Date: a leave application letter must be properly dated for the records
  • Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
  • Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
  • Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
  • Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

  • A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
  • Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
  • Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
  • Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
  • Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
  • Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
  • Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
  • Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

leave application format for office

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

leave application format for office personal leave

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

maternity leave application format

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

paternity leave application format

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

medical leave application letter sample

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

leave application letter in office

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

sick leave application office

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

Learn how to write a formal letter , download formal letter format more.

Share this:

Related posts.

formal letter format

How To Write A Formal Letter | Step By Step Guide | Download Samples & Formats

leave application letter in office

character certificate

Leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Subscribe to Our Newsletter

Whether you’re looking to land your dream job, improve your resume, or ace your next interview, our newsletter will provide you with the tools and knowledge you need. Join our community of career enthusiasts and receive regular updates delivered straight to your inbox.

gradient

How to Write Personal Leave Application for Office

Author image

Divyanshu   Jangid

If you are planning to take a break from work, you will have to inform your employer in advance. Most companies need you to submit a formal leave application in case of planned personal leaves.

A personal leave application serves as a formal request for your employer to excuse you from work for a few days. Informing about your absence formally puts you in the good books of your employer.

But you must follow a formal format while drafting the application. So, we have compiled this in-depth guide to help you write a formal personal leave application for the office.  

  • Points You Should Attend in the Personal Leave Application

A personal leave application for office must cover the following points:

  • Application date
  • Name, designation, and address of the recipient
  • Purpose or subject of writing the letter
  • Salutation line
  • Leave duration
  • Reason for taking the leave
  • Work plan during your absence
  • Your name, designation, and contact information
  • Your signature
  • Personal Leave Application Format

[Recipient’s Name]

[Recipient’s designation, company name, and address]

Subject: Personal leave application

Dear Mr. / Mrs. [recipient’s name]

[Body of the application: request the leave, specify the reason, duration, and work plan during your absence]

[Thank you note]

Yours sincerely

[Your signature]

[Your name]

[Your designation]

[Your contact details]

  • Personal Leave Application Format for Email

[Body of the email: request your leave, specify the reason, duration, and work plan during your absence]

  • Personal Leave Application for Visiting Hometown [Letter]

1 August 2022

Mr. Balbir Kundra

Project Manager

KWC Private Limited

Pune, Maharashtra

Subject: Requesting leave for four days to visit my hometown

This is to inform you that I am requesting leave from 8 August 2022 to 11 August 2022 (five days). I need to visit my hometown in Hyderabad during that time. I will be back in the office on 13 August 2022 (Friday).

I have completed all the assigned work till now. I have also delegated responsibilities to my team members to handle all the work during my absence. During my leave, Vineet will take the responsibility of leading my team.

I will be available on call and by email during that time. In case of an emergency, anyone can contact me, and I will be happy to help. I am also willing to attend meetings virtually if something urgent comes up during that time. 

Kindly approve my leave application, and I guarantee you that everything will run smoothly during that time. Thank you in advance for your kind cooperation. 

Yours sincerely Aloka Verma Content Developer Mobile: +91-XXXXXXXXXX Email: [email protected]

Also read: How to Write a Half Day Leave Application for Office

  • Personal Leave Application for Marriage [Email]

Subject: Requesting leave for three days for my marriage

Dear Ms. Kumar,

I would request a leave from 4 August 2022 to 6 August 2022 (three days). I need the leave as I am getting hitched by my long-term partner. I will be back in the office on 8 August 2022 (Monday).

I have delegated some responsibilities to my juniors to ensure that the work doesn’t get hampered during that time. I have also completed some work in advance so that we don’t miss any deadlines due to my absence. I have explained to my team how to function during my absence, and I hope they will fulfill individual responsibilities perfectly.

In case of urgency, please don’t hesitate to get in touch with me. I will be available via phone and my personal email.

Thank you for your kind cooperation during an auspicious occasion of my life.

Warm Regards Dhruv Kulkarni Design Head Mobile: +91-XXXXXXXXXX

  • Mistakes You Should Avoid While Writing a Personal Leave Application

You should be mindful of these mistakes while drafting a personal leave application for office:

  • Don’t address the leave application to the wrong person: You must know to whom you should address your personal leave application. You might have to address it to your immediate supervisor or your departmental head. If you have any confusion, ask your HR manager.
  • Don’t forget to mention the date: You should begin your personal leave application with a date. The date shouldn’t be too far from when you are planning to submit the application. Moreover, you should clearly specify the dates on which you will be unavailable. Check the month and day carefully to avoid any confusion or misunderstanding.
  • Never submit the application without a subject line: A personal leave application without a clear subject line is unprofessional. You need to clarify the purpose of writing the application in the beginning. Especially when you are sending an email, the subject line is mandatory. Otherwise, your personal leave email might end up in the spam folder of the recipient.
  • Don’t forget to add a salutation: You can begin your personal leave application letter using “Dear Mr./ Mrs./ Ms.” followed by the recipient’s last name. You can also use the first name and middle name or only the last name of the person and add a “Ji” with it.
  • Never forget to make a formal request: You should mention the duration and reason for your leave explicitly. Your application should be able to convince the recipient about the urgency of the leave. 
  • Never draft the application in an informal tone: You need to convey the urgency of your leave in a professional manner. You will have to sound courteous and cooperative throughout the application.
  • Don’t forget to state the work plan during your absence: You should convince the recipient that the workflow won’t get hampered during your absence. You can name a few replacements who will take care of your work during the leave period. You might also inform the recipient that you have already completed the work for that period. You also need to mention how you can be communicated during that time in case of an emergency.
  • Don’t unnecessarily elaborate on your application: You will have to add all the necessary details in your personal leave application, like the dates of your unavailability and the reason why you need the leave. But don’t exaggerate your personal leave application with unwanted details and make it unnecessarily lengthy. A precise personal leave application will be more effective. 
  • Never send the application without proofreading: You might have made grammatical and spelling errors in the application without your knowledge. Always look for typos and errors before sending the application. You should also add proper punctuations to make your leave application more formal, accurate, and error-free.
  • Ending Note

Try to submit your personal leave application well in advance. It will provide your superior with adequate time to figure out the flow of work during your absence.

Similar Posts

Blog feature image

Report: Customer Success is emerging fast in India

We wrote about the fast rise of Customer Success roles in India a while back. Personally, we at CutShort are big fans of the Customer Success function. We started focusing on this around 6 months back and have continuously improved our systems and processes since then. This focus has also led our team to join… Continue reading Report: Customer Success is emerging fast in India

Blog feature image

Are you really free?

Yesterday India celebrated its 71st anniversary of independence. This momentous occasion had Nikunj, our CEO, thinking over the idea of “freedom”, as applied to our professionals lives. Below, we are producing an email he shared with all the wonderful CutShort users yesterday. If you like it, please share it with the people you care about.… Continue reading Are you really free?

Blog feature image

ESOPs: Understanding stock options in startup companies

Employee Stock Option Plans (ESOPs) are not new in India. Infosys famously offered generous options to their employees and made hundreds of first time millionaires. It’s been several years since then and barring a few exceptions, there haven’t been success stories where employees got to share the wealth they contributed to building. There was a… Continue reading ESOPs: Understanding stock options in startup companies

Table of Contents

Eduyush.com

  • ACCA IFRS BOOKS
  • Financial Reporting
  • Fourth Industrial Revolution
  • Data Analytics
  • Audit & Assurance
  • Finance leadership
  • Knowledge level
  • Skill level
  • Strategic level
  • ACCA books Knowledge level BPP KAPLAN Skills Level BPP KAPLAN Strategic level BPP KAPLAN ACCA Ebooks Knowledge level Skill level Strategic level DIPIFR
  • Blog Finance courses ACCA AICPA (CPA & CIMA) Diploma in IFRS IFRS & soft skills IFRS quiz Career Advice Fintech Skills Accounting Basics Career advice Interview questions Formats Full form

Diploma in IFRS. Online coaching. Study materials

  • icon-chevron IFRS
  • View all icon-chevron
  • IFRS ACCA icon-chevron
  • IFRS AICPA icon-chevron
  • ACCA IFRS BOOKS icon-chevron

AICPA Certificates. CPE Credits. Digital Badge

  • icon-chevron Finance Certifications
  • Financial Reporting icon-chevron
  • Fourth Industrial Revolution icon-chevron
  • Data Analytics icon-chevron
  • Taxation icon-chevron
  • Audit & Assurance icon-chevron
  • Finance leadership icon-chevron
  • icon-chevron BPP ACCA Courses
  • Knowledge level icon-chevron
  • Skill level icon-chevron
  • Strategic level icon-chevron

ACCA Books | BPP & Kaplan Best Price Fast Delivery. 2024-2025

  • icon-chevron ACCA books
  • icon-chevron Knowledge level
  • BPP icon-chevron
  • KAPLAN icon-chevron
  • icon-chevron Skills Level
  • icon-chevron Strategic level
  • icon-chevron ACCA Ebooks
  • DIPIFR icon-chevron
  • icon-chevron Blog
  • icon-chevron Finance courses
  • ACCA icon-chevron
  • AICPA (CPA & CIMA) icon-chevron
  • Diploma in IFRS icon-chevron
  • IFRS & soft skills icon-chevron
  • IFRS quiz icon-chevron
  • icon-chevron Career Advice
  • Fintech Skills icon-chevron
  • Accounting Basics icon-chevron
  • Career advice icon-chevron
  • Interview questions icon-chevron
  • Formats icon-chevron
  • Full form icon-chevron
  • Contact us icon-chevron

Leave Application For Office. 12 Formats & samples

  • Leave application for office

Do you need to take a leave from work? Interest: Acing your Leave Application for Office will make the process easier.

By following our guidelines and using one of our sample formats, you can be sure that your application will be professional and accepted by your employer.

With 12 different formats to choose from, we have a template for everyone. Whether you are requesting maternity leave, paternity leave, or vacation time, we have the perfect format for you. 

Read and print our blog today and get started on your perfect leave application!

On this page

  • Reasons for taking leave
  • Tips for writing an office-approve leave application
  • What to include in a leave application format
  • Samples and leave letter templates 

Reasons for Taking Leave from office

Reasons for taking leave application for office

There are many reasons that an employee might need to take a leave of absence from work, including:

  • Personal or family illness: An employee may need to take time off to care for themselves or a sick family member.
  • Maternity or paternity leave : Employees may need to take time off after the birth or adoption of a child.
  • Vacation or time off Employees may request time off for vacation or personal time.
  • Bereavement leave : Employees may need to take time off to attend a funeral or grieve the loss of a loved one.
  • Education or training: Employees may request time off to attend school or training programs.
  • Medical procedures: Employees may need to take time off for medical procedures or treatments.
  • Stress or burnout: Employees may need to take time off to rest and recharge due to stress or burnout.
  • Family emergencies: Employees may need to take time off to deal with unexpected emergencies or crises involving their families.
  • Relocation: Employees may need to take time off to move to a new location for personal or professional reasons.
  • Mental health: Employees may need to take time off to address mental health issues such as anxiety or depression.
  • Personal development: Employees may request time off to pursue personal development opportunities or goals, such as travel or volunteering.
  • Compassionate leave: Employees may need to take time off to care for a family member who is critically ill or dying.
  • Religious holidays: Employees may request time off to observe religious holidays.

Tips on how to Write Leave Application for office

Several tips can help you write a professional leave application. These tips include:

  • Plan: Request your leave as far as possible so your employer can make arrangements for your absence.
  • Please provide a specific reason for your leave: Clearly state the reason for your leave in your application, whether for personal or professional reasons.
  • Include the dates of your leave : Be specific about your leave, including the start and end dates.
  • Offer a coverage plan : If you can, offer suggestions for how your work will be covered during your absence. This shows your employer that you are considerate of their needs and helps to ensure a smooth transition.
  • Keep it professional : Use a formal, professional tone in your application and avoid using slang or casual language.
  • Review and edit your application: Before submitting your leave application, carefully review and edit it for spelling and grammar errors.
  • Follow up as needed : If you haven't received a response to your leave application, follow up with your employer to inquire about the status. However, be respectful and understanding if your request is denied.

What should the Leave application include?

what should the leave application for office include

Here are the key elements that you should include in a leave application format for an office setting:

  • Date: Include the date that you are writing the leave application.
  • To : Address the leave application to your employer or HR manager.
  • From: Include your name and position in the company.
  • Subject: Use a clear and concise subject line, such as "Leave Application" or "Request for Time Off."
  • Introduction: Begin the body of the leave application by introducing yourself and stating the letter's purpose.
  • Reason for leaving: Clearly state the reason for your leave, whether it's for personal or professional reasons.
  • Dates of leave : Specify the start and end date of your leave.
  • Coverage: If applicable, offer suggestions for how your work will be covered during your absence.
  • Closing: Thank your employer for considering your request and express your eagerness to return to work.
  • Signature: Include your signature at the end of the letter.

Leave application format for office

(Download all the 8 samples as a pdf)

Sample 1:  1  day leave application for office 

To: Manager

Subject : Leave Application for Casual Day off

Dear Manager, 

I am writing to request a one-day leave of absence from work on [date]. Due to [mention reason: illness/family emergency/personal appointment], I require this time to address the situation and ensure everything is in order.

I have ensured that my tasks are up to date, and I will brief [colleague's name] to handle any urgent matters in my absence. I am confident that my responsibilities will be managed efficiently during my leave.

Please let me know if there are any specific procedures I need to follow or if any further documentation is required from my end.

Thank you for your understanding and consideration.

Sincerely, [Your Name]

Half-Day Leave Application: 8 Formats to Get You Out the Door!

Sample 2: L eave application for office for personal reason 

To: [Employer's Name]

From: [Your Name]

Subject: Leave Application - Personal Reason

Dear [Employer's Name],

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is a personal matter that requires my attention.

I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time. [Offer suggestions for coverage, if applicable].

Thank you for considering my request. I look forward to returning to work on [Date] and will do my best to catch up upon my return.

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3: sick leave application for office  

Subject: Leave Application - Sick Leave

I am writing to request a leave of absence from [Date] to [Date]. My leave is because I am feeling unwell and have been advised by my doctor to take some time off to rest and recover.

I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time—[Offer suggestions for coverage, if applicable].

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Sample 4: 2 day  leave application for office 

Dear [Manager's Name],

I am writing to request a two-day leave of absence from work starting from [start date] to [end date] due to a personal matter that requires my immediate attention.

The personal reason behind my request is [provide a brief explanation of the personal reason, such as attending to a family emergency, taking care of an important personal matter, or attending a special event].

I want to assure you that I have meticulously planned and organized my workload to ensure minimal disruption during my absence. Additionally, I have briefed [colleague's name] on the ongoing projects and tasks, and they will be available to handle any urgent matters that may arise.

Rest assured, I will be accessible via email or phone if there are any critical issues that require my attention during my leave.

Kindly let me know if there are any specific protocols or procedures I need to follow for the leave approval process.

Thank you for your understanding and support.

How to Craft an A+ Application to Principal for Sick Leave for school

Sample 5: office application for sick leave of family member

Subject: Leave Application - Family Illness

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is to care for a family member who is ill.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 6:  maternity leave application letter for office 

Dear [Employer],

Subject: Leave Application For Maternity 

I am writing to request a maternity leave of absence. My expected due date is [date], and I would like to start my leave on [start date] and return to work on [end date].

I will need a total of [number] days of leave. During my absence, I have arranged for [coverage plans] to ensure that my work responsibilities are taken care of in my absence.

Thank you for your consideration. I look forward to returning to work after my leave.

Sincerely, [Your name]

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 7:  leave application for death rituals in office 

To Whom It May Concern,

Due to a family emergency, I will take a leave of absence from work. My mother passed away recently, and I need to take time to attend the funeral rites, process and grieve. 

I understand this is an inconvenience for the company, and I apologize for any trouble my absence may cause. If there is anything I can do to make up for the lost time or help with arrangements, please do not hesitate to let me know. 

I appreciate your understanding.  

[Your name]

5 Samples to help you Ace your One Day Leave Application

Sample 8: leave application due to stress and burnout

Subject: Leave Application - Stress and Burnout

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is to address stress and burnout.

I have been feeling overwhelmed and drained lately, and my doctor has advised me to take some time off to rest and recharge. I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time. [Offer suggestions for coverage, if applicable].

Sample 9:  leave application due to illness of a family member  

To: Manager 

Subject: Leave of absence for a family emergency 

I am writing to request a leave of absence for my mother, who is currently hospitalized. This is an unexpected family emergency, and I will not be able to come to work indefinitely. 

If there is any paperwork I need to fill out or if you need more information from me, please do not hesitate to contact me. I appreciate your understanding in this difficult time. 

Sincerely, 

[Your Name]

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Sample 10:  marriage leave application for office 

(Download formats (4 samples)

The Manager, 

XYZ Company. 

Subject: Leave Application Due to Own Marriage.  

I would like to take leave from work on the following dates for my marriage. 

Date - 1st July to 10th July. Please grant me this leave as I cannot attend the office due to personal commitments. Thank you for your time and consideration. 

NAME SURNAME  

Formats for Crafting a Leave Application for Marriage!

Sample 11: leave application for festival in office

Subject: Leave Application - Religious Holidays

I am writing to request a day off on [date] to observe [religious holiday]. This holiday is an important part of my faith, and I would like to take the day off to participate in its celebrations and traditions.

I understand that this may be short notice, but I hope that you will be able to accommodate my request. I will make sure to complete all of my work responsibilities before and after this day off to ensure a smooth transition.

Thank you for your understanding and support of my religious beliefs.

Ready, Set, Leave: Crafting the Perfect Leave Application for School

Sample 12 : Leave application for office in Hindi

प्रिय [अधिकारी],

मैं [अवकाश का कारण] के लिए अवकाश का अनुरोध करने जा रहा हूँ। मेरी उम्मीदवार वापसी की तारीख [तारीख] है, लेकिन यदि यह बदलता है तो मैं आपको सूचित करूँगा।

मेरे अवसर के दौरान, मैंने [समर्थन योजनाएं] बनाई हैं ताकि मेरी काम जिम्मेदारियां मेरे अवसर के दौरान हों।

आपका समर्थन धन्यवाद। मैं जल्द से जल्द स्वस्थ होकर काम वापस आने की कोशिश करूँगा।

आपका आदर्श, [आपका नाम]

Sample 13 :Vacation leave application for office

I am writing to request a vacation leave from [start date] to [end date]. I understand that my vacation time balance is currently [number of days] days and I am requesting an additional [number of days] days of unpaid leave.

I have made arrangements for my work to be covered during my absence and will ensure that all tasks and projects are completed or handed off before I leave.

Thank you for considering my request. I look forward to your response.

In conclusion, writing a professional leave application can be a daunting task. To ensure that you submit a well-written leave application, follow these tips and guidelines:

  • You must understand the different types of leave and the reasons for taking leave.
  • Follow the proper format and include all relevant details in your leave application.
  • You must write in a professional and respectful tone while also staying organized.

Popular posts

Leave Application for Urgent Work in No Time - With 10+ Samples! - Eduyush

Leave application Questions? Answers.

  • How to write a leave application
  • Leave application for fever
  • Leave application for urgent work
  • Leave application for marriage
  • Leave application for sick leave
  • Leave application for maternity leave
  • Leave application for school
  • Leave application for half-day
  • Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

Recommended

AI in Accounting: Unlock the Future of Finance Now - Eduyush

Useful links

  • Finance Certifications
  • BPP ACCA Courses

Popular IFRS blogs

  • Diploma in IFRS overview
  • AICPA or ACCA IFRS
  • Best IFRS certification
  • Time required for DIPIFR
  • Diploma or Certificate in IFR

Popular Fintech blogs

  • Blockchain in accounting
  • Data analytics in accounting
  • Triple entry in accounting
  • Smart contracts
  • Accounting for cryptocurrencies

Get in touch

  • +919643308079
  • Interview Questions
  • AP interview questions
  • IFRS Interview questions
  • ESG interview

Website terms of use

  • Terms of Service
  • Privacy Policy
  • Refund Policy
  • Shipping policy

Ultimate Letter

Letter For Everyone

Ultimate letters

13 Samples Application For Leave In Office

A formal method of requesting a break from work for a set amount of time is to submit a leave application. You can communicate your issue to your supervisor in a variety of ways. If you are writing a formal leave email, there are certain guidelines and components you need to remember to include. So, in this article see the 15 sample application for leave in office.

Table of Contents

Why should you submit an office leave application, what to include in leave application for office:.

  • Review The Leave Policies Of Your Employer

Put A Subject Line In:

Add a greeting:, make a proper leave of absence request:, describe the work schedule for your absence:, use language that is respectful and formal:, keep it brief:, put an end to your application:, check your leave request for errors:.

Most employers demand that you submit a leave application before taking any anticipated time off. When you return to work after having any unplanned time off, you can also be required to submit a leave application. An official leave application asks your employer to approve your absence from work for the specified cause. If you take a leave of absence without getting your boss’s permission, you could face disciplinary action.

When writing a leave application in a letter style to the HR Manager or your supervisor, there are a few sections that must be included. The name and address of the person to whom the letter is addressed should be included. Subject: Include ‘Leave Application’ in your subject line along with any additional information that may be necessary.

Add the recipient’s name to the greeting. Use only the first title if you want to identify the person. The objective of your absence, the length of your absence, the name of the colleague who will watch over your work, and the point of contact (mode and time availability) must all be stated in the letter’s body. Thank you for acknowledging the leave, reader, in your note. Closing Remarks: Only add a formal conclusion. Put your entire name here. Add your work title under Position. This field is not required. Date: Include today’s date

How To Write A Leave Application For Office:

Your request for a leave of absence from the office should sound kind and professional, and it should include all the information your manager will need to grant it. In order to write a professional leave application , use the advice and procedures below:

Review The Leave Policies Of Your Employer:

To determine your eligibility for leave, review your employer’s policies. Typically, in order to be eligible for privileged or earned leaves, you must finish a predetermined amount of service. Additionally, you are required to use a minimum amount of authorized leaves in a single period. Contrarily, short-term, two- or three-day casual leaves are available in case of an unexpected emergency. Determine whether you can combine one form of leave with another based on your company’s policies. You might still be qualified for unpaid leave even if you don’t have any remaining vacation time.

Be aware of who should approve your leave. Find out who you should ask for a leave of absence from, if not your direct supervisor. Call your HR manager if you’re still unclear. Specify the date first. This is the day when you are submitting your leave request . Make sure that this date is reasonably close to the deadline for application submission. Include the recipient’s name and address in the text. Include the person’s full name, title, and business address when addressing your leave request to them.

In the subject line, be sure to state the letter’s objective. It should be quite apparent that you’re asking for a leave of absence. In a printed or handwritten application, you may remove the topic; but, in an email, be cautious not to do so.

‘Dear Mr./Mrs.’ followed by the recipient’s last name can be used as the salutation. Instead, you can use simply the last name or the initial name and middle name

Clearly state the length of the leave as well as the motivation for it. Indicate the beginning and end dates of the requested leave time, if possible. Make an effort to persuade the receiver of the need for the leave.

Include the name of the person who will handle your duties while you are away. Include a note in your leave request if you intend to do some of your work remotely.

Be kind and professional when you express your concern and request for time off. Make sure you sound cordial and helpful rather than demanding. Use phrases like “request,” “kindly,” “grant,” “obligated,” “grateful,” etc.

While you must include all pertinent information, keep the application concise and to the point. It will reduce the likelihood of confusion, save your supervisor time, and give the appearance that you respect other people’s time.

With a professional closing like “Warm Regards,” “Yours Sincerely,” etc., and your name, you can submit a leave of absence. Include your contact information and job title as well. You should sign your leave application as well unless you are sending it by email.

Think about reading your application aloud to yourself. This can highlight any typos, grammatical problems, or challenges with readability. Check again the leave dates and other details you included in the application. Make the necessary changes to ensure that the application is factually true and error-free.

When your application for leave is prepared, you should send it well in advance of the deadline. Give your management as much warning as you can so that they have time to organize the workflow while you are away.

13 Samples Application For Leave In Office :

See here the samples of the applications for leave of office to write the perfect application for leave of office.

To, The Managing Director, [Company Name] [Company Address]

Subject: Application for Casual Leave

Dear Mr./Mrs. [Recipient’s Name],

I am writing to you to let you know that I have an important personal matter to attend to in my hometown due to which I will not be able to come to the office from [Date] to [Date] .

I have discussed and delegated my tasks to [Colleague Name] & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,

[Your Name] [Job Designation] [Company Name] [Company Address] [Contact Number]

leave application letter in office

Subject: Casual Leave Application

I am writing to request a leave of [X days] from [Date] to [Date] since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for [X days] . I will resume work from [Mention Date] .

I shall be reachable on my mobile number and email during the period. My person in charge, [Colleague Name] will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Download Leave Application In MS Word File

Subject: Casual Leave Required

I wish to inform you that I have to go with my younger daughter to her school for the Annual Day function tomorrow. As the function will run from morning to evening, I would not be able to attend the office.

I have instructed [Colleague Name] with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Subject: Application for Leave

I would like to mention that I have to attend my niece’s engagement ceremony in [Place] on [Date] . Due to this, I won’t be able to come to the office from [Date] to [Date] .

I’ve completed this week’s tasks that were listed as priorities and have delegated my colleague, [Colleague Name] , to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period. Hoping to receive a positive response from you.

Subject: Annual leave application

Dear [Recipient’s Name],

I am writing this email with reference to my remaining annual leave quota. I am planning to go on a trip to Europe with my family. Thus, I would like to avail my remaining 25 days of annual leave from [Date] to [Date] .

I have assigned my duties to [Colleague Name] for the current project we are working on. He/She has been working with me and understands the role effectively. Also, I am looking for all the essential inputs required for the project before I leave for vacation.

I request you to consider my leave request. During my absence, I can be reached at my phone number and email id [Email Address and Contact No.] .

Yours sincerely,

Subject: Maternity leave application

Dear [Recipient’s Name]

I am [Name] working as a [Job Title] in [Department Name] .

I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you kindly approve my maternity leave for the duration of [Date] to [Date] as per company policy. My due date is [Date] .

As I will be away for a continued long period, I have assigned my duties and responsibilities to [Colleague Name] . In case of any difficulty, you can reach out to me at my number [Contact No.] .

I have attached my medical certificate along with pregnancy proof submission and other relevant documents. Apart from this, I would also like to understand the insurance coverage for the cashless billing process. Please let me know the concerned person for the same.

Thank you for your consideration.

Yours Sincerely

Subject: Paternity leave application

I am writing to inform you that my wife’s due date is approaching, i.e. at the end of the month. Therefore, I am looking forward to using my paternity leave from [Date] to [Date] as per the paternity leave policy.

In my absence, I have assigned duties to [Colleague Name] to take care of all incomplete tasks. I can be reached via my phone number [Contact Number] and email [Email Address] during my leave tenure in case of any queries.

I appreciate your assistance in this matter. Thank you for your consideration.

Subject: Casual leave application

I am writing to request a five-day leave from [Date] to [Date] as I have to urgently attend to a medical emergency of a close relative and as he/she is situated in Delhi, I have to be away from the town for five days.

I will resume work from [Date] , and I shall be reachable at my email id [Email Address] and phone number [Contact Number] . Besides, I have instructed [Colleague Name] to take care of certain responsibilities during my absence. She/He is well equipped for any emergency or in case any assistance is required.

leave application for office leave application for office leave application for office maternity leave personal reasons personal reasons all my colleagues respectfully request

Subject: Sick leave application

With reference to the above subject, I want to bring to your kind attention that I am suffering from critical back pain and my doctor has suggested taking rest for five days initially. The doctor also recommended going for an MRI scan along with a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest can I take.

I request you to please grant me leave for five days, i.e. from [Date] to [Date] for the betterment and speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be communicated at [Email Address] and on [Contact Number] in case of any queries or emergency situations. Besides, I have explained the tasks to [Colleague Name] to be taken care of in my absence.

sick leave end date paternity leave paternity leave funeral and related arrangements kindly grant important and unexpected leave

Subject: Emergency leave application

It is with regret that I need to request an emergency leave starting today. As the nature of the leave is that they are unpredictable, I feel sorry that I am unable to provide you with more than one day of notice.

My sister met with an accident a few hours back, and she has been hospitalized in an emergency. I am required to be present at the hospital, along with my parents in Bangalore. I anticipate having most of my immediate issue to take taken care of within a week and hope to join the office back on Monday, i.e. [Date] .

Please reach out to me in case of any emergencies and queries regarding work at my email id [Email Address] and my phone number [Contact Number] . You can also contact [Colleague Name] for any work-related discussions as she is aware of the ongoing project and tasks related to it.

sick leave end date family function such a quick absence half day start date start date request permission particular dates

Subject: Vacation leave application

This is to request your approval for a ten-day leave for my planned trip to [Place] with my family. I have been collecting my leaves for the trip, and I am very excited about the same.

I am writing this letter to formally notify you about my leaves from [Date] to [Date] . I will join the office from Monday, i.e. on [Date] .

I will update you with the final draft this week and will submit the file to you. You can contact [Colleague Name] in my absence as she is aware of the same. I can be reached at [Email Address] and [Contact Number] in case of any queries.

I hope you will acknowledge my application and process the same earliest.

sick leave end date leave application for school half day leave letter start date start date vacation leave application subject

Subject: One day leave application

I am writing this to inform you that I need to take a leave for [Date] as I have to attend a seminar on the Literature festival held in the city. I am very keen on taking such sessions which help me to expedite my personal and professional growth.

In case I need to attend another session, I will inform you as soon as possible. Please feel free to contact me at my email id [Email Address] and phone number [Contact Number] . I have also explained to  [Colleague Name] about the tasks that need to be completed in my absence.

sick leave formal request leave application for school half day leave letter sick leave application subject school teacher

Today is my son’s birthday, and we are celebrating it in the evening. So I need a half-day leave after lunch so that I can take care of my son’s birthday work. I have sent you all emails regarding the ongoing new project.

I will be available on my phone [Contact Number] and email id [Email Address] in case of any emergency. Moreover, I have guided [Colleague Name] in case any query arises. I am sure the team will handle the work nicely in my absence.

I hope you understand my situation.

annual leave application subject paternity leave application subject sick leave end date attend school maternity leave application subject

Q. What is a leave application?

A. One can properly inform the office management or school administration of their absence by submitting a leave application. Depending on whether a person is enrolled in high school, college, or the workforce, the application’s structure, content, and components will change. One may need to take a day out of work, therefore being able to draught this paperwork will be much more helpful in one’s professional career.

Q. What details must I include in my letter requesting a leave of absence from school?

A. Make careful to clearly state the reason for your absence as well as the dates you plan to miss class when writing a letter requesting a leave of absence from school. You can also vow to finish any assignments given to you while you’re away from school and mention the day you intend to return to class.

More Recommended Articles:-

  • Sample Of Simple Leave Application For Marriage
  • Sample Of Leave Application For Sister Marriage
  • Sample And Pattern Of Paternity Leave Application
  • Leave Application For Festival | Pattern & Sample
  • Maternity Leave Application Letter For Office | Pattern & Sample
  • A Sample Of One Day Leave Application For Urgent Work
  • Fool-Proof Best Reason for Leave Application
  • Child Care Leave Application Sample & Pattern
  • Leave Application For Going Out Of Town
  • 4 Samples Of Family Function Leave Application
  • Leave Application For Exam | Sample & Pattern

Share this:

  • Click to share on Twitter (Opens in new window)
  • Click to share on Facebook (Opens in new window)
  • Click to share on LinkedIn (Opens in new window)
  • Click to share on Reddit (Opens in new window)

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

leave application letter in office

25,000+ students realised their study abroad dream with us. Take the first step today

Here’s your new year gift, one app for all your, study abroad needs, start your journey, track your progress, grow with the community and so much more.

leave application letter in office

Verification Code

An OTP has been sent to your registered mobile no. Please verify

leave application letter in office

Thanks for your comment !

Our team will review it before it's shown to our readers.

leave application letter in office

Leave Application Format for Office, School & College [Samples]

' src=

  • Updated on  
  • Nov 28, 2023

leave application letter in office

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

leave application letter in office

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

  • Health-related issues such as sick leave, leave for surgery, etc.
  • Maternity leave
  • Family emergency
  • Going out of the city
  • Personal reasons (attending a marriage, family function, personal tasks, etc.)
  • Addressing or extending a greeting to the recipient
  • Subject line
  • Cause of departure
  • Required number of leaves
  • Specifics about your pay at work
  • Contact details
  • Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

  • Casual Leave (For family emergencies, personal issues, etc.)
  • Annual Leave
  • Study break
  • Urgent work
  • Maternity/Paternity Leave
  • Half-Day Leave
  • One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Leave Application

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

  • Subject (Leave for Personal Tasks or any other reason)
  • Mention the reason for leave
  • The number of leaves you require with particular dates
  • Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

one-day-leave-application

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

bereavement-leave-application

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

leave application letter in office

  • Use a formal tone while explaining the reason for taking a leave.
  • Write in simple language without using jargon.
  • Proofread the application before sending it.
  • Keep it to the point.
  • If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

' src=

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

Leave a Reply Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Contact no. *

11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

Write an application on some documents issue

Leave for chhath puja

browse success stories

Leaving already?

8 Universities with higher ROI than IITs and IIMs

Grab this one-time opportunity to download this ebook

Connect With Us

25,000+ students realised their study abroad dream with us. take the first step today..

leave application letter in office

Resend OTP in

leave application letter in office

Need help with?

Study abroad.

UK, Canada, US & More

IELTS, GRE, GMAT & More

Scholarship, Loans & Forex

Country Preference

New Zealand

Which English test are you planning to take?

Which academic test are you planning to take.

Not Sure yet

When are you planning to take the exam?

Already booked my exam slot

Within 2 Months

Want to learn about the test

Which Degree do you wish to pursue?

When do you want to start studying abroad.

September 2024

January 2025

What is your budget to study abroad?

leave application letter in office

How would you describe this article ?

Please rate this article

We would like to hear more.

Application Format

[10+] Leave Application for Office

Leave Application for Office : Often the employees of the office, bank and company need to take leave for personal reasons, for which they have to write the leave application to the manager in English.

Many employees do not know English properly or they do not know the format of writing the application, so to help them, we have written leave application in different formats.

Leave Application for Office

Table of Contents

Leave Application for Office in English

To The Manager Goyal Pvt. Ltd. Sikar

21st August 2022

Sub- Application for one day leave

With humble request, this is to inform you that due to my severe health condition I am unable to join the office for tomorrow. Because I have been facing an extreme headache and fever since last few days.

Kindly grant me leave on 23rd August so that I can visit the doctor and take proper medication. Thank you for your consideration.

Thanking you

Yours faithfully Manish Rana

Leave Application for Office for Personal Reason

To The Manager Raman Industries Alwar

18th September 2022

Sub- Application for one day leave.

I want to inform you that I am unable to attend the office for tomorrow. I have some personal emergency due to which I couldn’t join the office for tomorrow. Therefore I am requesting you to kindly grant me leave on 19th September.

I assure you to complete all my work after my leave. Thank you for your consideration.

Yours truly

Aastha Assistance Manager Finance department

5 Days Leave Application for Office

To The Manager Swastik Pvt. Ltd. Delhi

22nd October 2022

Sub- leave application for 5 days.

With humble submission this is to inform you that I want to leave for five day. Because I will have to attend my brother’s marriage ceremony. I have completed all the projects that I was working on at present.

Hope you will consider my situation and grant me leave from 24 October to 29th October. I will rejoin my duty on 30th October. Kindly grant me leave.

Yours obediently

Ahsaas Sharma Accountant

One Day Leave Application for Office for Personal Reason

Sir, I would like to inform you that I am unable to attend the office tomorrow. Because my son is having a function in his school and he is going to give a speech there. It becomes mandatory for me to attend that unavoidable function.

Considering my situation, kindly grant me leave on 23rd October. This will be a great help for me.

Avinash Kumar Junior Accountant

Leave Request Mail to Manager for One Day for Personal Reason

Sub- Leave request

Dear Ragini,(manager) I would like to ask you to give me permission for one day leave on 31st August. Due to some personal reason I am unable to attend my duty. I am going for my checkup as I am going through a fever.

Considering my problem, I hope you will accept my request for leave. It will be a great help to you.

With regards Vipin

Sample Leave Letter for Personal Reason for One Day

To (Recipient’s name/post) (Address) (Date)

With humble submission this is to inform you that I need one day leave for tomorrow. Because I am going through a dental treatment and today I have an appointment with my dentist.

I can’t miss that appointment date so kindly allow me to have a leave on (mention date). I will be grateful to you.

Yours truly (Your name) (Your designation)

10 Days Leave Application for Office for Personal Reason

To The Manager Arvind pvt. Ltd. Ajmer

Sub- Application for leave

I want to inform you that I need leave for ten days because my father’s health condition is becoming worse day by day. I will have to go home and take care of my father with proper medication. I will take him to the doctor and complete his treatment as soon as possible.

It will be a great help from you if you provide me leave from 20th September to 28th September. I will be grateful to you.

Yours obediently Rachna Desai Accountant

Application for Leave in Company

To The Manager Tirupati Industries

21st October 2022

Sub- leave application for two days.

I would like to ask you to give me permission for leave. Because last night I lost my uncle and it is a time of great sorrow for the entire family. I will have to stay with my family and support them.

Due to this reason, kindly grant me leave for two days on 21st and 22nd October. This will be a great help from you.

Yours obediently Asha Pareek Junior Accountant

Application for Leave Office in English

To The Manager Arvind Industries Ajmer

21st September 2022

I want to inform you that I need leave for one day because I have to go with my daughter to her school for the Annual Day function tomorrow. As the function will run the entire day so I would not be able to attend the office.

I have delegated my colleague, Arun, to take care of any urgent matters. Kindly grant me leave on 22nd September, it will be a great help from you.

Disha Saini Transport incharge

Sample Emergency Leave Letter for Personal Reason

To (Recipient’s name/designation) (Address)

With humble submission this is to state that I am (your name), a (your post/designation). I need leave for the next two days. Because I have a personal emergency at my home due to which I am unable to attend the office.

Kindly allow me to take leave from(mention starting date) to (mention end date). It will be a great help to you.

Yours faithfully (Your name) (Your designation)

Also Read Other Application :-

[10+] Urgent Piece of Work Application for School / Office

[10+] Half Day Leave Application

[10+] Application for Change Mobile Number in Bank

[10+] Application for Festival Leave

If you like the application written by us, then do not forget to share this “ Leave Application for Office ” article with your friends and relatives through WhatsApp, Facebook, Instagram etc. to support us. If you find any error in any application or want to write any other thing, then tell us by commenting below.

4 thoughts on “[10+] Leave Application for Office”

Hi applicationformat.com webmaster, Your posts are always well-written and easy to understand.

Thank you Raul Makutz

One month leave vacation

Conclude your application by expressing gratitude for their understanding and consideration. For example, “Thank you for your kind consideration.”

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Logo

Advance Leave Request Application for Office (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional advance leave request application for office.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Early Leave Application for Professional Settings

First, find the sample template for advance leave request application for office below.

To, The Manager, [Department Name], [Company Name], [Office Address],

Subject: Application for Advance Leave

Respected Sir/Madam,

I, [Your Full Name], working as a [Your Position] in the [Your Department Name], am writing this letter to inform you about my requirement of leave in advance due to personal reasons.

I am planning for a family function, which requires my presence and active participation. The event is scheduled to take place between [Start Date] and [End Date], making it necessary for me to be absent from office duties during this period.

I understand the responsibilities of my role and have completed most of my current assignments. For the remaining tasks, I have arranged with my colleague, [Colleague’s Name], who has kindly agreed to cover for me during my absence. I am confident this arrangement will ensure a smooth workflow in our department.

I will make sure to check my emails occasionally in case there is an urgent matter that requires my attention. I assure you that I will be fully committed to my duties upon my return.

I kindly request you to consider my application and grant me leave for [Number of Days] days from [Start Date] to [End Date]. I apologize for any inconvenience my absence may cause and thank you for your understanding.

Yours sincerely,

[Your Full Name] [Your Employee ID] [Your Contact Number] [Date]

Below I have listed 5 different sample applications for “advance leave request application for office” that you will certainly find useful for specific scenarios:

Application for Early Leave Due to Family Emergency

Application for Early Leave Due to Family Emergency

To, The Principal, [School Name], [City Name], [State Name], [Pin Code].

Subject: Application for Early Leave Due to Family Emergency

I am [Your Full Name], a student of class [Your Class and Section] in your esteemed institution. I am writing this application to inform you about an unforeseen family emergency that requires my immediate attention and presence.

Regrettably, I need to leave school early today, on [Date]. My family is going through a critical situation and they need my presence at home. It is a situation beyond our control and I assure you that this request is made out of necessity and not convenience.

I understand the importance of regular attendance and the impact it can have on my studies. Hence, I would be grateful if you could provide me with the assignments and notes that I will miss due to my early departure. I will make an earnest effort to catch up with the missed lessons at the earliest.

Please consider my situation and grant me permission for early leave today. I assure you that I will not misuse this privilege and it is strictly for this particular circumstance.

Thank you for your understanding and compassion in this matter.

Yours sincerely, [Your Full Name], [Your Class and Section], [Your Roll Number], [Date].

Application for Maternity Leave Well Ahead of Due Date

Application for Maternity Leave Well Ahead of Due Date

To, The Manager, [Company’s Name], [Company’s Address],

Subject: Application for Maternity Leave

Dear Sir/Madam,

I hope this letter finds you in the best of health and spirits. I am writing to formally inform you about my pregnancy and the impending need for me to take maternity leave. According to the doctor’s prediction, I am expected to deliver on [Expected Delivery Date].

In accordance with the Maternity Benefit Act, 1961, I am entitled to avail maternity leave of 26 weeks. I wish to commence my leave from [Start Date], which is well in advance of my due date. This early leave is necessary for me to maintain optimal health and ensure the well-being of my child.

During my absence, I have discussed the work distribution with my team and [Co-worker’s Name] has kindly agreed to oversee my responsibilities. I am confident that my team will handle all work efficiently and professionally in my absence. I will also ensure a smooth transition of my ongoing projects to avoid any inconvenience.

I would be grateful if you could approve my maternity leave application at the earliest. This will help me plan better for the coming months and ensure a stress-free environment for my baby and myself.

I look forward to your understanding and support in this matter. I assure you that I will remain reachable for any urgent issues and will assist as much as I can during this period.

Thank you for your consideration.

Yours sincerely, [Your Name], [Your Position], [Your Employee ID], [Your Contact Information]

Application for Preplanned Vacation Leave from Office

Application for Preplanned Vacation Leave from Office

To, [Recipient’s Full Name], [Recipient’s Position], [Company Name], [Company Address],

Sub: Application for Preplanned Vacation Leave

I, [Your Full Name], working as a [Your Position] in the [Your Department Name] department, am writing this letter to formally request your permission for a preplanned vacation leave.

I have planned a family vacation from [Start Date] to [End Date], a total of [Number of Days] days. During this period, I will ensure that my responsibilities and duties are well taken care of. I have briefed my colleague, [Colleague’s Name], about my ongoing projects and he/she has kindly agreed to oversee them in my absence.

I understand the importance of my role in the organization and the impact of my absence. I assure you that my leave will not disrupt the workflow in our department. I have planned this vacation during a comparatively less busy period to minimize any inconvenience caused.

I kindly request you to consider my application and grant me the leave for the aforementioned period. I will be reachable on email and phone for any urgent matters. I assure you of my full commitment to my duties upon my return.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Position] [Your Employee ID] [Your Contact Information]

Application for Leave in Advance for Personal Health Reasons

Application for Leave in Advance for Personal Health Reasons

To, The Principal, [School/College Name], [School/College Address], [City/State], [Pin Code]

Subject: Application for Leave in Advance for Personal Health Reasons

I, [Your Name], a student of class/semester [Specify Class/Semester], section [Specify Section], would like to kindly bring to your attention that I have been diagnosed with [Specify Health Condition] by my doctor. According to the doctor’s advice, I am required to take rest and follow a prescribed treatment plan to ensure my speedy recovery.

Therefore, I kindly request you to grant me leave from [Start Date] to [End Date]. This will allow me to take proper rest and follow my treatment effectively without compromising my health further. I understand the academic importance of regular attendance and assure you that I will make arrangements to cover up the course material missed during my absence.

I am enclosing a copy of the medical certificate for your reference. I would be grateful if you consider my situation sympathetically and kindly approve my leave application.

Thank you for your understanding and support in this matter.

[Your Name] [Roll Number] [Date]

Application for Leave in Advance for Important Personal Event Attendance

Application for Leave in Advance for Important Personal Event Attendance

To, The Principal, [School Name], [School Address], [City, State, PIN]

Subject: Application for Leave in Advance for Important Personal Event Attendance

I, [Your Full Name], studying in class [Your Class and Section], wish to bring to your kind attention that there is an important personal event in my family which I need to attend. The event is scheduled on [Event Date] and as such, I would require leave for [Number of Days of Leave] days i.e., from [Start Date of Leave] to [End Date of Leave].

This event holds significant importance in our family and my presence is mandatory. I understand that taking leave during school days may affect my studies, but I assure you that I will make up for the missed lessons after I return.

I kindly request you to grant me leave for the aforementioned dates. I will be extremely grateful for your understanding and support in this matter.

Thank you for considering my application. I am looking forward to your positive response.

Yours Faithfully, [Your Full Name], Class: [Your Class and Section], Roll Number: [Your Roll Number], Date: [Current Date]

How to Write Advance Leave Request Application for Office

Some writing tips to help you craft a better application:

  • Start with the date and your contact information.
  • Address the recipient professionally.
  • State your purpose for writing the letter in the first paragraph.
  • Clearly mention the dates you’re requesting leave.
  • Explain the reason for your leave.
  • Provide reassurances about your work in your absence.
  • Offer to provide additional information if required.
  • End with a positive and respectful closing.
  • Sign your name at the end of the letter.
  • Proofread the application to ensure there are no mistakes.

Related Topics:

  • Company Advance Request Application
  • Application for Missing Admit Card
  • Application for Admission Withdrawal

View all topics →

I am sure you will get some insights from here on how to write “advance leave request application for office”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

IMAGES

  1. Leave Application Letter Samples

    leave application letter in office

  2. Application Leave For Office

    leave application letter in office

  3. Leave Application Letter Format For Job, 10+ Job Application Letter

    leave application letter in office

  4. Leave Application for Office

    leave application letter in office

  5. Writing a Leave Application for Office (Samples & Examples)

    leave application letter in office

  6. Leave Application for Office, School & College With Samples

    leave application letter in office

VIDEO

  1. Application for one hour leave from Office| One hour leave letter from office

  2. Application For Leave For Company/Office Staff || Sick Leave Application For Office/Company Staff

  3. Application for leave || Sick leave application || Letter writing for exam || How to write letter

  4. Casual leave application for teachers || Casual leave letter for office teachers |Leave application

  5. How to write application for office / company leave || Leave application for office / company

  6. Write Leave Application For Urgent Work || Leave Application || Application to Principal ||

COMMENTS

  1. How To Write a Leave Application at an Office (With Example)

    1. Review your organization's leave policies Before writing your leave application letter, check your employee handbook or consult with human resources to determine what information they need to approve your request. For example, they may require FMLA paperwork or a doctor's note for official medical leave.

  2. 12 Leave Letters For Work (With Examples)

    A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter.

  3. Leave Application for Office [with Format & Samples]

    1. Understand Your Organization's Policy on Leave It is important to review your company's leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves.

  4. How to Write a Leave Application Letter [+5 Letter Samples]

    A leave application letter is a letter written to apply for a leave of absence from the office for a certain period. The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

  5. How To Write A Leave Application For Office (Samples)

    Magazine How To Write A Leave Application For Office (Samples) Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind - What if they say no? The thought is justified.

  6. The Best Office Leave Application Formats (+ Templates)

    1. A clear subject line Be it a letter or an email, the formal office leave format kicks off with the subject line mentioning the type of office leave and the duration of leave. Ideally, you should follow the subject line office leave application format reflected in the templates below.

  7. How To Write a Leave Application For Office Like a Pro ...

    There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms. 2. The leave application format. The leave application for office describes an employee's situation of not being able to work at the office for a specific ...

  8. Writing a Leave Application for Office (Samples & Examples)

    What to Include (E-mail format) Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like "Leave application…" Salutation: add the recipient's name and title

  9. How to Write a Leave Application for Office (2024 Samples)

    Updated 18 January 2024 A leave application for office is essential for taking a leave of absence from work for various reasons. It is professional courtesy to notify your employer about your intention, and it can prevent them from experiencing any work-related inconvenience during your absence.

  10. How to Write Leave Application for Office: Tips & Samples

    What to include in leave application for office (Letter Format) There are certain sections that are essential to include when drafting a leave application in a letter format to the HR Manager or your supervisor. Receiver's Name & Address: Add the name and address of an individual to whom the letter is concerned.

  11. How To Write Leave Application For Office? (Samples)

    How To Write Leave Application For Office? (Samples) Naukri Content Team | Leave Application | 14 Feb 2024 What is a Leave Application? What to Include in a Leave Letter? Types of Leave Application- samples? Annual leave application Maternity leave application Paternity leave application Casual leave application Sick leave application

  12. How To Write A Leave Application (With 14+ Examples & Samples)

    The leave application letter is a letter you write when requesting for a leave of absence for a particular duration from the office. Its concept stems from the formal methods employees ask for a break from work for a specified period.

  13. How to write Leave Application Letter for Office (Samples)

    34719 Remember how our primary teachers made us learn how to write leave letters back in school? Well, all of that grind was for a reason! In working environments like corporate offices, government offices, etc., it's considered essential to submit your leave application in written/e-mail format before you take your break from work.

  14. Leave Application Letter Samples

    A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. You may be a student or a working professional, Taking a leave of absence without your supervisor's permission is not allowed. There are several rules and regulations that we all need to follow.

  15. How to Write Personal Leave Application for Office

    A personal leave application for office must cover the following points: Application date; Name, designation, and address of the recipient; ... You can begin your personal leave application letter using "Dear Mr./ Mrs./ Ms." followed by the recipient's last name. You can also use the first name and middle name or only the last name of the ...

  16. Leave Application For Office. 12 Formats & samples

    Signature: Include your signature at the end of the letter. Leave application format for office (Download all the 8 samples as a pdf) Sample 1: 1 day leave application for office To: Manager. Subject: Leave Application for Casual Day off. Dear Manager, I am writing to request a one-day leave of absence from work on [date].

  17. 13 Samples Application For Leave In Office

    Put An End To Your Application: With a professional closing like "Warm Regards," "Yours Sincerely," etc., and your name, you can submit a leave of absence. Include your contact information and job title as well. You should sign your leave application as well unless you are sending it by email.

  18. Writing a Leave Application (Free Samples & Templates)

    Dear Mr. Robertson Ian, I would like to request for a leave of 6 days from the 2 nd Dec to 8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

  19. Leave Application for Office: Samples, Email and Letter Formats

    Subject Line: Include "Leave Application" and additional information in your subject line (If required). Salutations: Add the recipient's name to the greeting. Use only the first title if you want to identify the person. Body of Letter: Include the reason for your absence, the anticipated length of your absence, the name of the coworker ...

  20. Leave Application Format for Office, School & College

    Here are the key points to include in an office leave application: Salutation. Subject (Leave for Personal Tasks or any other reason) Mention the reason for leave. The number of leaves you require with particular dates. Work plan or delegation of your tasks to other team members during your absence. Contact details.

  21. [10+] Leave Application for Office

    Raman Industries. Alwar. 18th September 2022. Sub- Application for one day leave. Sir, I want to inform you that I am unable to attend the office for tomorrow. I have some personal emergency due to which I couldn't join the office for tomorrow. Therefore I am requesting you to kindly grant me leave on 19th September.

  22. Advance Leave Request Application for Office (with Samples & PDFs)

    Early Leave Application for Professional Settings. First, find the sample template for advance leave request application for office below. I, [Your Full Name], working as a [Your Position] in the [Your Department Name], am writing this letter to inform you about my requirement of leave in advance due to personal reasons.

  23. Already Taken Leave Application Letter for Office

    Sample 1: Already Taken Leave Application Letter for Office (Medical Leave) Dear [Manager's Name], I am writing to inform you that I had to take a sudden medical leave from work due to an unexpected health issue. I had to take off from work starting from [start date] and I returned back to work on [return date].

  24. 2024-25 FAFSA Student Aid Index Update and Timeline (Updated Feb. 20

    We would like to provide you with an important update regarding the 2024-25 Free Application for Federal Student Aid (FAFSA ®) process.This Electronic Announcement provides further details regarding aid eligibility and the post-processing experience for students, institutions, state higher education agencies, and scholarship organizations.

  25. Allegations against STRS Ohio executive unfounded, law firm concludes

    An anonymous letter purporting to be from STRS staff accused Neville of violence, harassment and other misconduct. The STRS Board placed Neville on paid leave in November while an outside law firm ...