How to End a Cover Letter [w/ 4 Examples]
How you end your cover letter is an important part of the process.
You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion.
This is where this article comes in.
We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!
- 6 Ways to end a cover letter for a job (with examples)
- Ways NOT to end a cover letter
- How to sign off a cover letter
- Signature lines NOT to use
New to cover letter writing? Give our resumes 101 video a watch before diving into the article!
6 Ways to End a Cover Letter for a Job (With Examples)
Your cover letter ending consists of your closing paragraph and your signature line.
As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.
To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively.
So, let’s see what they’re all about!
#1: Show Confidence
First things first—make sure you end your cover letter on a confident note.
All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit.
Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.
For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.
I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs.
#2: Sum Up Your Skills (For the Position)
Another way to effectively end your cover letter is to sum up your top skills.
More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.
Here’s an example of how you can do this:
To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position.
#3: Be Enthusiastic
You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee.
So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired.
Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .
As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.
Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me.
#4: State Your Goals and Set Expectations
Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.
This will show that you are proactive and that you have clear objectives for your career.
Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around.
And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.
Here’s an example of how you can make that work:
My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.
#5: Don’t Forget to Say “Thank You”
Don’t forget to end the letter with gratitude.
After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful.
Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points.
Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.
#6. Keep It Professional
This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character.
There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work.
So, it’s better to use academic language and a clean, simple style.
Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .
Ways NOT to End a Cover Letter
And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.
- Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
- Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
- Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
- Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
- Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
- Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.
Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.
How to Sign Off a Cover Letter
Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this:
And since “sincerely” has become overused, consider these signature lines to use instead:
- Kind regards,
- With best regards,
- Most sincerely,
- Respectfully yours,
- Best regards,
- Thank you for your consideration,
Signature lines not to use
You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following:
- Warm Regards
- Yours Truly
- Have a wonderful day
Do I Sign a Cover Letter?
Whether you should sign a cover letter depends on how you are sending your cover letter.
Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature.
Simply add your full name at the end of the cover letter, using the same font as the rest of your letter.
If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name.
Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!
How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.
To make sure you got it right, let’s go over the main points we covered in this article:
- Your cover letter ending should contain a captivating closing paragraph and a signature line.
- To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
- Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
- Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.
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How to End a Cover Letter? 8 Great Cover Letter Endings (+Examples)
The closing paragraph of your cover letter shouldn't be overlooked. In this article you'll learn how to end a cover letter to make a good impression on a hiring manager.
So, how to end a cover letter on a high note?
A great cover letter closing should highlight your strengths , call for action , and express gratitude . Ideally, all that without sounding repetitive, pushy, or bland.
So, whether you're looking for a slightly upgraded version of a universal ending or something more distinctive, you'll find it here. Together with great closing paragraphs from cover letters belonging to real people who got hired by well-known companies like Volvo, Ikea, and NBC.
Cover letter closing paragraph: What should I include?
All cover letters should have a clear structure consisting of three main sections. An introduction, main body, and a closing paragraph. Each of these sections should follow certain rules regarding their thematic content.
In the introduction of your cover letter, you should introduce yourself in detail, explain why the job is exciting to you, and state that you're a great fit. Excluding the heading, contact info, and greeting, the intro should be one paragraph long.
In the main body of your letter, you should back this by writing about your professional skills, past experiences, and hopes and aspirations for your professional future. The main body should be one longer paragraph or 2 shorter ones.
But, what about the closing paragraph ? Well, the ending of your cover letter consists of several key components:
- A succinct summary of your strengths. This doesn't mean you should repeat everything you wrote in the main body. Rather, you should cherry-pick the parts that are most relevant to the role and best illustrate why you make a great fit. Avoid sounding repetitive by changing up the phrasing.
- A confident call to action. In a sentence or two you should suggest the next steps. You should be confident without sounding demanding.
- Express gratitude. You should always express gratitude for the recruiter's time and consideration. Afterall, it takes time to review volumes of cover letters and give each one a thought. Make sure to be polite.
- Use a professional sign-off. Avoid slang phrases like Cheers , See ya , or Have a good one . Rather, opt for the tried and tested classics, such as Sincerely , Best wishes , and Respectfully .
A cover letter closing should fit into one short paragraph plus a few lines including a sign-off, your name, and possibly your contact information if you haven't yet stated these at the beginning.
Find out your resume score!
5 Cover letter ending samples from real people
Cover letter ending sample #1
This first sample cover letter conclusion is short, sweet, and confident. This job seeker is offering his insight as something valuable. This simple psychological trick will make him seem as something diserable by the company.
Cover letter ending sample #2
In this case, the job seeker is showing enthusiasm for the position, the company, and its culture. Furthermore, "I would love the opportunity to meet with you and dicuss the value I can bring to Ikea" is a strong and confident call to action.
Cover letter ending sample #3
Wondering how to end a cover letter for an internship? Being self-assured rather than self-effacing will instantly make you a stronger candidate. This person is very pursuasive about wanting to show why she is deserving of an internship. By doing this, the hiring manager will be intrigued and invite the job seeker for an interview.
Cover letter ending sample #4
This candidate is making specific points regarding why he'd be a "top contributor" to their team. His tone is very enthusiastic and confident, which is what hiring managers want to see. His call to action is the opposite of vague and is rather specific as he is looking forward to "hearing from them regarding next steps" .
Cover letter ending sample #5
This cover letter ending has it all. The candidate reiterates her strengths, connects her past experience with the skills she acquired, and mentions how these qualities would make her a valuable member of the team. Her call to action is not bland, but direct and firm.
Do you prefer to see more examples from hired professionals or find job-specific cover letter samples for your industry? Visit our cover letter library .
3 Examples of cover letter closing paragraphs
To help you craft a strong cover letter ending paragraph, Kickresume's team of career writers formulated a few examples.
You can use these closing paragraph text examples as inspiration or as a blueprint to write your own.
Cover letter ending example #1
In conclusion, my aforementioned background in [field/profession] and skills, such as [the most relevant skills] have prepared me to be a successful and contributing team member in the kind of environment that [company] has. I would love the chance to further discuss how my qualifications will contribute to [company] ’s success.
Thank you for considering my application.
Cover letter ending example #2
I genuinely believe that my education and [number of years] -year long expertise in [field] would make me a valuable asset to your organization. Furthermore, the skills I have acquired along the way, including [the most relevant skills], make me an excellent match for this job. I’d welcome the opportunity to speak with you more about how I can contribute to the growth and success at [company].
Thank you for your consideration.
Cover letter ending example #3
To conclude, I believe my [number of years] years of experience in [field] , specifically working in/on/as [profession, project, specific industry] make me a great potential asset. I'd be excited to learn more about this job opening, and show you how I can help [company] 's mission to grow in the next quartile.
Thank you for your time and for considering my application.
Cover letter closing paragraph: What other things to include?
There are a few other things a good cover letter conclusion can include apart from the 4 key components mentioned throughout the article.
So, what else can you add to your cover letter closing?
- Contact information. Some applicants prefer to put their contact information in the header of the cover letter. Sure, that's one way to do it, but you can absolutely choose to put the contact info at the bottom. Or even include them in the last paragraph as a part of the call to action. It can go something like "...I'd welcome the opportunity to speak with you more about my qualifications at [phone number and email]."
- Reference to resume attachment. As you usually send both at the same time, you don't really have to say you attached a resume. They already know. However, if your cover letter and resume complement each other and you make a lot of references to your resume throughout the text, then sure. Say something like "...I've attached my resume and am happy to provide any additional information you might need."
- A link to your portfolio. This is, of course, only applicable if you have a portfolio or when it's relevant for the job. In creative fields like graphic design or architecture a portfolio is actually worth a lot more than a cover letter. So, definitely make sure to mention it. You can either include the URL for your website or instruct the hiring managers as to where they can find it. Say, for example, "...If you are interested, my portfolio can be viewed at www.myportfolio.com"
While these aren't necessary, they sure add a nice touch. However, bear in mind that some of these might not be applicable to your specific cover letter ending.
Key takeaways: How to end a cover letter
The beginning of a cover letter is what initially draws the hiring manager in. But, in order to make a lasting impression, you need to know how to end a cover letter, too. To do that, you should:
- Highlight any strengths, skills, and past experiences that make you a great candidate ;
- Include a confident call to action that doesn ' t sound demanding or bland ;
- Express your gratitude in a polite way ;
- Use a professional sign-off ;
- If applicable, include your contact information, a reference to your resume attachment, and a link to your portfolio.
Of course, the content of your entire cover letter matters, not just the ending.
If you'd like to know how to write a complete cover letter, check out our complete cover letter guide .
And for the best result, use one of Kickresume's cover letter templates alongside any of your email builders or AI writers . Oh, and remember that a cover letter goes hand in hand with a resume . You can even turn your LinkedIn profile into a great resume with just one click.
Klara recently graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she got an opportunity to write full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.
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Ending a Cover Letter: Why is it Important?
You’ve already figured out that the purpose of the cover letter is to grab the reader’s attention, make a great first impression, and make them want to contact you. You started strong and confident, showcased your rich experience, injected enthusiasm and genuine interest. Now, it is time to call the hiring manager for further dialogue. The last sentences of the cover letter are crucial when it comes to getting a call for an interview.
- Expresses your confidence and enthusiasm;
- Connects your skills to the role;
- Encloses gratitude for consideration;
- Calls the prospective employer to action.
What to Include in the Last Paragraph of a Cover Letter
Let’s define the standard structure of a professionally-written cover letter ending. It consists of two different parts – the cover letter closing paragraph and cover letter conclusion.
The conclusion of a cover letter is the place where you put your call to action. Use an adequate and short closeout for the letter, conveying an appropriate amount of respect to the recipient and asking them to contact you.
Thank the manager for their attention and add a standard farewell, such as:
- Sincerely yours,/Sincerely,
- Best regards,/All the best,
- Thank you for your consideration,
Add your name and any relevant contact info (LinkedIn profile link, email address , phone number, links to social media profiles if necessary) below your name. You may also use your contact information by subtly introducing it in your call to action lines.
What to Avoid When Closing a Cover Letter
There is a thin line between successfully landing an interview and falling down the list of candidates. A half-heartedly written closing paragraph for a cover letter that is otherwise solid and thought-out can be particularly detrimental to your chances of being chosen for the position. The following section of our article will tell you what mistakes to avoid when you wrap up a cover letter.
When ending your letter, avoid:
- Being arrogant
Even a bit of arrogance in your words kills a successfully-written cover letter for a resume.
- Letting “I”s and “My”s out of control
- Using boilerplate phrases
- Being salesy
- Ending the cover letter with your needs
Cover Letter Closing Examples
Looking for examples of good last sentences for a cover letter or trying to figure out what is the best way to end a cover letter? Check the following examples for inspiration.
“I am excited to learn more about this position and demonstrate why I am a great fit for your company.”
This closing line showcases your enthusiasm for the position and leaves the hiring manager wanting to learn more about you and why you believe you’re such an excellent fit for this position and organization’s admission requirements.
More examples of how to end a cover letter highlighting your readiness and willingness to cut the talk and walk the walk:
“I would love the opportunity to meet with you and share how I plan to hit the ground running.”
“I believe I am the best person for this position, and would love to meet you and share what I can contribute to XYZ Inc.”
“I would really appreciate the opportunity to meet with you to discuss how my qualifications will be beneficial to XYZ Inc.’s success.”
Hiring managers are always looking for what the applicant can do for the company and not what the company can do for you. Showing that you have qualities and passion that will drive their business forward will please the hiring manager, and they will want to bring you in to discuss further.
“Thank you for considering me for the position of UX Designer. I have attached a copy of my CV and some examples of my work. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail”.
This is an example of cover letter closing that includes words of gratitude. For more sample cover letters and resumes, visit the relevant Get Cover Letter pages.
Best and Worst Cover Letter Conclusions
When finishing a cover letter for a job you should do it formally and professionally. So, how to close a cover letter in a professional way?
Here are the best cover letter conclusions:
- - Sincerely, /Sincerely yours,
- - Regards, /Best regards,
- - Kind regards,
- - Thank you,
- - Respectfully,
Never close the cover letter with the following:
- Text me back when you get a chance,
Leave a blank line after the farewell words and type your full name below. Basically, the very last section of your cover letter is a signature — handwritten for a hard copy letter, and an email signature (containing your contact info and social media links) for an email message.
How to Format a Final Paragraph of Cover Letter
Our experts suggest creating a “master cover letter” with relevant static information. Things like your personal and contact info, your skills, and closing words will likely stay the same from application to application. Depending on the organization you’re applying to, format the rest of the master cover letter. This approach saves time and nerves, and helps you make fewer mistakes.
[Your Full Name]
[Street, City/Town, State, Zip]
[Recipient’s Full Name]
[Recipient’s Company Name]
I am writing to express my excitement about the Sales Manager Assistant position at XYZ Inc. I am convinced that it was fate that I found the position in a recent publication on [Insert Source Here].
[Custom text about how you admire the company and the way it does its business]
I’d be a great Sales Manager Assistant at XYZ Inc. because:
1. [Your relevant skill/competency 1] + [Explanation with numbers]
2. [Your relevant skill/competency 2] + [Explanation with numbers]
3. [Your relevant skill/competency 3] + [Explanation with numbers]
This is what you should know when writing the closing paragraph for a cover letter. In conclusion, we would like to note one more mistake that job applicants keep making.
This mistake is:
Not following the instructions
If you want your cover letter to stand out from the others, follow the instructions from our expert guides on how to write a compelling cover letter that gets you hired, how to start a cover letter , and how to address it from case to case. If you have specific questions about how to end a cover letter, feel free to contact us for professional advice.
Still doubting yourself or unsure and can’t get past writer's block? We’re here for you. Our company has been providing professional CV and cover letter writing services for thousands of clients from the US and overseas. As of today, over 130,000 cover letters have been successfully built with the help of our online service; thousands of our clients have landed jobs. Want to be one of those delighted workers? We are here to assist with your career ambitions and help you land your dream job! Feel free to contact us if you have any questions about how we can help you.
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How to End a Job Application Letter
How to end a job application letter? A job application letter should inform the potential employer about your best professional qualifications. A job application letter must contain most important information to attract the employer's attention.
Write about the follow-up plan ending a job application letter. Show that you would like to discuss your future job in an interview.
Give the potential employer your detailed contact information and inform him that you will follow up the results with a phone call.
Thank potential employer for his time.
End a job application letter with "Sincerely yours," "Yours sincerely," "Yours faithfully," "Respectfully yours," or "Very truly yours,".
Leave four blank lines.
Sign your name with a pen.
Type your name and current title.
Reread a job application letter.
- Good written job application letter may considerably increase your chances of getting good job.
- Pay particular attention to grammar and spelling.
Related questions & answers
- How to End a Letter?
- Summary: How to end a letter? Formal letter is ended with Sincerely, Sincerely yours, Best regards, Regards. Informal letter is ended with Your Friend, Truly yours, Yours forever, Eternally Yours, Forever yours.
- Category: Literature and Language
- How to End a Business Letter?
- Summary: How to end a business letter? Write the summary of the main points describing your request or necessary actions. Inform about the way and time to contact you ending the letter with Sincerely, Sincerely yours, Best regards.
- Category: Business and Finance
- How to End a Complaint Letter?
- Summary: How to end a complaint letter? A complaint letter must be concise and specific. A polite, respectful and thoughtful complaint letter can solve the problem efficiently.
- How to End a Cover Letter?
- Summary: How to end a cover letter? Explain to the potential employer that you are a person suitable for the work. A cover letter introduces an employee to an employer and presents the reasons to be hired.
- How to End a Legal Letter?
- Summary: How to end a legal letter? Recapitulate the content of a legal letter and point once again to the actions that the recipient should undertake. End a legal letter with Sincerely.
- How to End a Love Letter?
- Summary: How to end a love letter? Your heart must help you to find the correct words and express your love. End a love letter romantically with All my love, Yours forever, Eternally yours, Love you, Love always, Forever my love, Forever yours, With affection.
- Category: Relationships
- How to End a Christian Letter?
- Summary: How to end a Christian letter depends on whom you are writing to as well as your style. Share love and faith using greetings and blessings in your Christian letter.
- Category: Philosophy and Religion
- How to End a Resume Cover Letter?
- Summary: How to end a resume cover letter? Inform the potential employers about your abilities. A resume cover letter should prompt the employers to read the resume and suggest an interview.
- How to End a Sales Letter?
- Summary: How to end a sales letter? A sales letter must attract the attention of customers and stimulate them to action. A sales letter points to main benefits of products and services.
- How to End a Thank You Letter?
- Summary: How to end a thank you letter? A formal thank you letter must be ended professionally and open-heartedly. An informal friendly thank you letter bears the traits of tenderness and kindness.
- How to End a Letter To Whom It May Concern?
- Summary: How to end a letter To Whom It May Concern? To whom it may concern is used when the addressee is unknown. Many people may read this letter because it is impersonal. This letter ends with Sincerely, Yours sincerely, Yours faithfully, Respectfully yours, Respectfully, or without the end salutation.
- How to End a Job Letter?
- Summary: How to end a job letter? The ending of a job letter is extremely important. At the end of the job letter you should show how the potential employer can contact with you.
- How to End Friend Letter?
- Summary: How to end friend letter? The right way to end a friend letter is very important. Write the final part of a friend letter which recapitulates the general content.
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How to End a Letter (With Closing Examples)
Alison Doyle is one of the nation’s foremost career experts.
The Best Options To End a Letter
Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).
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How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.
What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.
In closing your letter, it is important to use an appropriately respectful and professional word or phrase.
Most formal letter closing options are reserved but note that there are degrees of warmth and familiarity among the options. Your relationship with the person to whom you're writing will shape which closing you choose:
- If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
- If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.
Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.
- When you don’t know the individual to whom you’re writing, use a professional formal closing.
- If you're writing to someone you know well, it’s fine to close your letter less formally.
- Some closings are not appropriate for business correspondence, so avoid being too informal.
Review the best way to end a letter and review formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.
The following are letter closings that are appropriate for business and employment-related letters.
Sincerely, Sincerely yours, Regards, Yours truly, and Yours sincerely
These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email, and if you're not sure about options, it's a good one to choose.
Best regards, Cordially, and Yours respectfully
These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.
Warm regards, Best wishes, and With appreciation
These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.
When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person to whom you are writing. Here are more examples to choose from:
- Best of luck,
- Best wishes,
- Cordially yours,
- Fond regards,
- In appreciation,
- In sympathy,
- Kind regards,
- Kind thanks,
- Kind wishes,
- Many thanks,
- Respectfully yours,
- Sincerely yours,
- Stay safe and well,
- Thanks again,
- Thank you for your assistance in this matter,
- Thank you for your consideration,
- Thank you for your recommendation,
- Thank you for your time,
- Warm regards,
- Warm wishes,
- With appreciation,
- With deepest sympathy,
- With gratitude,
- With sincere thanks,
- With sympathy,
- Your help is greatly appreciated,
- Yours cordially,
- Yours faithfully,
- Yours sincerely,
- Yours truly,
There are certain closings that you want to avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:
Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.
If you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.
Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:
- Sincerely yours
- Best regards
Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.
Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink.
Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.
Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.
Make sure to include your contact information in your letter.
If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.
Hard-Copy Letter Signature
Handwritten signature (for a printed letter)
Email Message Signature Example
Typed Signature Email Address Phone LinkedIn URL (if you have a profile)
To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and prepopulate future messages.
How do you start a business letter?
If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”
What are the parts of a business letter?
The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.
UNG University Press. " Learning the Parts of a Letter ."
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How to write a conclusion to an application letter.
Many people find writing cover letters for job applications to be tedious and time consuming. The first part is easy enough, because you discuss highlights from your education and work experience, but the conclusion is more difficult. Do you assume that the company will interview you, or request an interview? How do you phrase the conclusion so it sounds confident, but not arrogant? The conclusion is important because it ties together the whole letter and leaves a final impression with the employer.
Write the cover letter. Include the inside address, date, heading, salutation, opening paragraph and body paragraphs.
Begin the conclusion by thanking the employer for her time. Keep the statement short and simple. If you are too effusive, the employer might see this as an attempt to ingratiate yourself. An example of an appropriate closing statement is: "Thank you for your time and attention."
Continue the conclusion by indicating that you would like to be interviewed. Do not assume that the employer will interview you because an employer may see this as over-confidence or arrogance. Instead, work the request into a statement; for example: "I would appreciate the opportunity to discuss my qualifications with you." This is a subtle and professional request for an interview.
Provide your email address and telephone number. Even if these items appear on the header of the resume, resumes sometimes get lost so you should reiterate them. You may give your cell phone number as well, but keep in mind that an employer can call your cell at any time, including when you are busy or indisposed. For this reason, many applicants prefer to simply provide their home phone number. An example of this statement is "I hope to hear from you soon; my telephone number is (number) and I may be reached any afternoon. My email is (email)."
Close the letter by typing "Sincerely," and skipping three lines. Type your full name. Print the letter and sign in the space above your name.
How to handle a cover letter when gender is unknown →.
How Long Is Too Long to Wait Before Writing Interview Thank You Letter? →
How to write a letter for an externship →.
How to Present Job References at a Job Interview →
How to Write a Response to an Interview Request →
How to Write a Handwritten Cover Letter for a Resume →
- Purdue Online Writing Lab: Job Search Letters
- Colorado State University: Writing Guide -- Cover Letters
Natalie Smith is a technical writing professor specializing in medical writing localization and food writing. Her work has been published in technical journals, on several prominent cooking and nutrition websites, as well as books and conference proceedings. Smith has won two international research awards for her scholarship in intercultural medical writing, and holds a PhD in technical communication and rhetoric.
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