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Job Interview Invitation Email and Letter Examples

letter to request interview

How Interviews Are Scheduled

Interview invitation email examples.

  • Invitation to Interview With a Date

Interview Invitation for a Video Interview

  • Interview Invitation to Sign Up Online
  • How to Respond to the Invitation

Theresa Chiechi / The Balance

After all your hard work  applying for a job , how will you find out whether the company is interested in interviewing you? The answer: keep a close eye on your email for a job interview invitation letter.

If you're lucky, a company may acknowledge their original receipt of your job application. But very often, a company will only contact you if they are serious about inviting you to a phone or in-person interview.

Here's information on how job interviews are scheduled, different types of interview invitations, examples, and how to respond to the invitation.

If you’ve successfully caught their attention with your initial cover letter and resume, the hiring manager will typically  reach out through email  or phone to set up an interview time.

Sometimes the company will specify an exact time. More often, though, the person emailing will suggest a few potential times, or ask the applicant to share convenient times for the interview. 

Here is an example of an interview invitation letter specifying a date and time for the applicant to interview, an invitation for a video interview, and an example of an invitation requesting that the applicant select an interview slot online.

Invitation to Interview With a Date and Time

This is a job interview invitation letter example. Download the job interview invitation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Invitation to Interview With a Date and Time (Text Version)

Subject:  Invitation to Interview

Dear Jane Applicant,

Thank you for applying for the position of office administrator with ABC Company in Minneapolis, MN.

We would like to invite you to come to our office to interview for the position. Your interview has been scheduled for 1 pm on May 10, 2022, at 123 Main Street, Minneapolis, MN 55199.

Please call me at 651-555-6666 or email me at johnsmith@abccompany.com if you have any questions or need to reschedule.

John Smith Regional Manager ABC Company 123 Main Street, Minneapolis, MN 55199 651-555-6666 johnsmith@abccompany.com

Subject: Marketing Coordinator Interview Invitation

Dear Samantha,

We have received your application for the marketing coordinator position at XYZ Company. Thank you very much for your interest in our organization.

I would like to schedule a video call to discuss the position with you. Could you let me know your availability for early next week?

When we have a time scheduled, I'll send you a calendar invitation to confirm the details with instructions for participating in the call.

Tobias Cramer Recruiting Manager XYZ Company tobias.cramer@xyzcompany.com 555-555-1212

Interview Invitation With a Request to Sign Up Online

The following is an example of a letter stating the job applicant has been selected for an interview. In this case, the candidate is advised to go online to schedule the interview.

Invitation to Select an Interview Date (Text Version)

Subject:  Invitation to Schedule an Interview

Dear Mark Donato,

Thank you for submitting an online application for the position of shift manager at French Bread Deli in Springfield, MA. We have looked over your application and would like to invite you to interview with our company as soon as possible.

Please visit the "Jobs" page on our website, www.frenchbreaddeli.com. Click on "Schedule Interview" in the top left corner of the page to schedule an interview in the upcoming weeks. You will be prompted for a password – type in “Mai Oui.” You will then be taken to our scheduling page, where you can select and reserve an interview time. These slots fill quickly, so we recommend that you schedule as soon as possible to receive your preferred time.

If you have any difficulties scheduling an interview, feel free to email me at mtaylor@frenchbreaddeli.com.

Madeline Taylor

Manager French Bread Deli 100 Main Street Springfield, MA, 01106 555-555-5555 mtaylor@frenchbreaddeli.com

How to Respond to an Invitation for an Interview

Once you've received this invitation, what should you do next? Start by giving yourself a moment to celebrate your accomplishment! Many jobs have tons of applicants, so it's a big deal to make it to the interview stage. 

Once you've spent some time feeling proud of yourself, respond to the email.

Aim to respond promptly. Ideally, you will send your email response the same day that you receive the invitation to demonstrate your enthusiasm to be interviewed.

Confirm the Details

Confirm whether you can make the interview time mentioned in the email. If you can't attend an interview at the suggested time or date, simply state that the time doesn't work for you, and offer some alternatives. (There’s no need to go into detail about why you can't make the original time.) 

Respond Professionally

In your note, aim to match the tone of the person who emailed you about the interview; as a general rule, it's preferable to be formal rather than casual, using an appropriate business letter salutation and a conservative tone. Always proofread your email carefully before you hit send to avoid typos and grammatical errors. 

Remember to be polite, and mention that you're looking forward to the opportunity to meet them and learn more about their organization. 

Now that the interview is scheduled, it's time to  prepare for the interview . 

Key Takeaways

  • Recruiters and hiring managers may reach out through email, phone, text, or an online message system to schedule an interview.
  • Respond as soon as possible to ensure your interview is scheduled in a timely manner.
  • When you answer the invitation, respond as professionally as you would to any other business communications.

11 Interview Invitation Email Templates and Samples

letter to request interview

The interview invitation email acts as the first line of communication between an employer and job candidate after an application is submitted. A well-crafted invitation email helps to engage candidates, generate interest and leave a good first impression as a potential employer. 

Here’s what to know about writing a successful interview invitation email.

How to Write an Interview Invitation Email

  • Use a direct subject line. 
  • Provide role details. 
  • Specify the interview format. 
  • Specify the interview location.
  • Approximate the interview duration. 
  • Provide multiple date and time options. 
  • Provide interviewer details. 
  • Include your email signature.

Typically, recruiters opt for a formal interview invitation email — one that simply states that they reviewed the candidate’s materials and would like to set up an interview. While it is important to be clear and concise in interview invitations, it is also a great opportunity to create a stand-out candidate experience by emphasizing  company culture and  employee value proposition points.

Plus, interviews are often a source of stress for job seekers, so going above and beyond may make them feel comfortable and confident.  

1. Use a Direct Subject Line

In the subject line, call out that this is an interview invitation; that will grab the candidate’s attention when they are looking through their inbox, ensuring your email is not accidentally overlooked and gets a prompt response .

2. Provide Role Details

Restate the title of the position early on, even in your subject line, if possible. Job seekers may apply to multiple open roles at once, so inform them of the role and company name for the interview to catch them up to speed.  

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3. Specify the Interview Format

Explain which format the interview will be conducted in, whether that’s in-person,  over the phone , virtual or as part of a group interview.

Related How to Do Panel Interviews Right

4. Specify the Interview Location

As part of in-person interview details, include your office address and either a screenshot of its location on the map or a link to a map with the address. When necessary, let them know who they should speak to about getting access to your floor and mention how they should notify you when they have arrived at the location.

For phone or virtual interviews (as well as related calendar invites), include the phone number or meeting room link and access code information. 

5. Approximate the Interview Duration

Give the candidate an estimate of how long the interview should take, and confirm with a start and end time window. This is especially important for job seekers who are currently employed elsewhere and need to plan the interview around their work schedule.     

6. Provide Multiple Date and Time Options

Some candidates may be currently employed , so it’s best to provide multiple time options with included time zones, and at least a few days’ notice to schedule an interview. 

While this is less feasible when scheduling group interviews , it is still important to offer candidates some latitude regarding interview times if possible.

7. Provide Interviewer Details

Say who the interview will be with and what their job title is — you can even link to their LinkedIn profile to help candidates better prepare. Additionally, state the interviewer’s contact details and relationship to the role, whether they’re the hiring manager or a team member. 

8. Include Your Email Signature

An interview invitation email is an important step in  selling the role while you assess candidate fit . To highlight credentials, include your professional email signature with your job title, company logo and applicable contact information.

Best Practices for an Interview Invitation Email

An upcoming interview can be stressful and a source of anxiety for job seekers. Providing additional information for the candidate’s benefit gives the impression of a compassionate employer that values its people . Include the following information in your interview invitation email to entice prospective employees .

  • Mention What to Wear. Candidates want to make sure they look the part for the role. Letting them know what is appropriate in terms of your office dress code takes the pressure off of deciding  what to wear and shifts focus to the conversation.                 
  • List Items to Bring. If there are any necessary items to bring, let candidates know ahead of time, so they feel prepared for the interview . Mention if they’ll need any samples of their work (including how many and format), an assessment completed ahead of time or any identification to get into the building.  
  • Provide Talking Points to Mention. Providing candidates with a list of topics that will be brought up or discussed can help them prepare and streamline the conversation. State what the interview is about, such as getting to know a candidate better or discussing a recent product launch.  
  • Recommend Travel Options. For in-person interviews, reference accessible travel options like subway lines, train stations, bus routes and parking garages in close proximity to your office. Do not assume all candidates will be able to grab a cab or rideshare service.

11 Interview Invitation Email Samples and Templates

If you need a starting point, take inspiration from these 11 interview invitation email samples to send engaging emails to candidates at every interview stage.  

1. Formal Interview Invitation Email

Every  recruiting email you send should adhere to your  employer brand voice and tone. If casual conversations are not your style or you are corresponding with more experienced and executive candidates, use the following email template.  

Subject Line: [Company Name]: Invitation to Interview

Dear [Interviewee First Name] ,

Thank you for your application to the [Job Title] role at [Company Name].  

We would like to invite you to interview for the role with [Interviewer] , [Interviewer Job Title]. The interview will last [Length of Interview] in total.

Please reply to this email directly with your availability during the following date and time options:

[Day, Date – Time, Time Zone] [Day, Date – Time, Time Zone] [Day, Date – Time, Time Zone]

We look forward to speaking with you. 

[Your Name] [Your Email Signature]

2. Casual Interview Invitation Email

If you’re a young company that boasts a desirable  startup culture , show it off by opting for a more informal interview invitation. For a casual, conversational interview invitation email example, use the following email template.  

Subject Line: [Company Name]: Interview Availability

Hi [Interviewee First Name] ,

Thank you for applying to the [Job Title] position at [Company Name] . After reviewing your application, we’re excited to invite you to interview for the role! 

Your interview will be conducted [Format] and last roughly [Length of Interview] . You’ll be speaking with [Interviewer] , our [Interviewer Job Title] here at [Company Name] .

Please let us know if you are available during the following times:

Thanks again for your interest in joining the [Company Name] team! We’re looking forward to speaking with you.

3. Cold Candidate Interview Invitation Email

If you come across an excellent potential employee when  sourcing candidates , you may want to talk to them immediately — especially if they’re in a high-demand role. Use the following template when reaching out to a candidate for the first time to invite them to an interview.  

Subject Line: [Job Title] Opportunity at [Company Name]  

Hello [Interviewee First Name] ,

I came across your profile on [Website/Source] and was interested in your recent work in [Field] . I’m a recruiter at [Company Name] , and we’re looking for a [Job Title] that I think you would be a good fit for.

I would love to hear more about you and tell you about the role. Are you free this week for a quick 15-minute call? I’m available at the following times:

Please let me know if any of these times work for you. 

Looking forward to hearing from you.

4. Referred Candidate Interview Invitation Email

Referred candidates are a  tech recruiter ’s dream — vetted, qualified and most likely aware of your company. How you invite a referred candidate to an interview should follow a similar structure to any of the previous email templates, but with more personalization. Use the following email template when leveraging your  employee referral program to send an interview invitation.  

Subject Line: [Company Name]: [Job Title] Interview Opportunity

I am [Your Job Title] at [Company Name] , and we’re currently looking for a [Open Job Title] to join our team. [Contact Name] spoke very highly of your [Skills] and recommended you for the role.

I took a look at some of your work online, and given your experience, I think you’d be an excellent fit for the role. This is a great opportunity to learn more about [Your Industry] alongside an ambitious team.

I’d love to hear more about you and talk to you about the role. Are you available for a 15-minute phone call sometime tomorrow? 

Let me know!

5. Past Candidate Interview Invitation Email

When recruiting, tap into your  talent community to re-engage qualified candidates who stood out to you during past interviews. Similar to employee referrals , you have a relationship with these candidates and must include enough personal details to get their attention. Use the following email template to invite a past candidate to interview over email.  

Subject Line: [Company Name]: New [Job Title] Opportunity  

I hope this finds you well! I know you applied to the [Previous Job Title] role at [Company Name] back in [Month/Year] , and while we went in a different direction then, we kept your resume on file.

A new [Open Job Title] role just opened up on the [Department] team that I think you’d be an excellent fit for.

We’re currently conducting interviews for the role, and I would love to set up a time for you to talk to [Interviewer] , the hiring manager. Are you available for a [Length of Interview] phone call sometime this week? I’ve highlighted a few date and time options below, let me know if any of them work for you.

Here is a link to the job description on our website. [Include Link] . If you have any questions about the role, give me a call at [Phone Number] .

Thanks, [First Name] ! Looking forward to hearing from you soon.

6. Phone Interview Invitation Email

After an applicant has applied to an open role, the next step may be a phone screen interview to assess their qualifications. When reaching out for the first time to invite them to a phone interview, use the following template.  

Subject Line: [Company Name]: Phone Interview Availability

Thank you for applying to the [Job Title] position at [Company Name] . 

After reviewing your application, we are excited to move forward with the interview process.

We would like to schedule a [Length of Interview] phone call with [Interviewer] , [Interviewer Job Title] at [Company Name] . 

Below are some date and time options:

Please reply directly to this email and let me know if you are available at any of the above times. From there, I’ll coordinate with [Interviewer] and send you an email with a calendar invitation to confirm the date and time.

7. Virtual Interview Invitation Email

When requesting a video interview, send the interview invitation far enough in advance so candidates are able to plan accordingly. Use the following template to send a video interview invitation. Once you have confirmed the date and time, be sure to include the meeting room link and any access information needed to join the interview.  

Subject Line: [Company Name]: Video Interview Availability

After reviewing your application, we would like to invite you to interview with [Interviewer] , our [Interviewer Job Title] .

So we can get to know you better, the interview will be conducted over video using [Video Conferencing Platform] and last about [Length of Interview] in total. 

We want you to be able to plan accordingly, so we’ve provided a list of date and time options over the next week. Please take a look and let us know which date is best for you.

We’re looking forward to continuing the conversation.

8. In-Person Interview Invitation Email

In-person interviews typically follow an initial phone or video conversation, so you should have a solid relationship with the candidate at this point. Customize the following template carefully before sending an in-person interview invitation.  

Subject Line: [Company Name]: On-site Interview Invitation 

[Interviewer] was really impressed by you during your last conversation about the [Job Title] position and we’re excited to invite you to interview at our office!

Please review the date and time options I’ve provided below and let me know which one works best for you. From there, I’ll send a confirmation email with a calendar invitation.

We’re excited to meet you in person, and we want you to feel comfortable and prepared when you arrive. Below is some information about us to help you plan for your interview.

You will be meeting with [Interviewer] , [Job Title] , and [Interviewer 2] , [Job Title 2] . The interview will last no more than [Length of Interview] .

During the interview, you will be asked to complete a skills assessment and discuss some of your recent work. Please bring [Quantity] samples of your [Work] , as well as a form of identification to be admitted to the building. 

Our office is located at [Address] . We’re close to [Public Transportation Options/Parking Details] .

Our office dress code is [Dress Code] , but we encourage you to wear whatever you’re most comfortable in.

Please reply directly to this email with your availability during the suggested times. If you have any questions, feel free to call me at [Phone Number] .

9. Second Interview Invitation Email

When you are ready to invite a candidate to a second interview, use the following template. Making it to the next round is a big accomplishment for candidates, so convey your enthusiasm to keep them interested. Additionally, provide any helpful information upfront so they continue to feel supported going into the next round.  

Subject Line: [Company Name]: Invitation for Second Interview

Thank you for taking the time to speak with [Interviewer] about the [Job Title] position at [Company Name] .

We’re quite impressed by you and are eager to continue the conversation! We’d like to schedule a second interview with you during one of the following time options:

You will be speaking with [Interviewer] , [Interviewer Job Title] , and the interview should last no more than [Length of Interview] .

Please let me know which time works best for you. I will send a calendar invitation to confirm once we have selected a date and time. 

10. Group Interview Invitation Email

Coordinating a group interview can be challenging without preparation. To simplify the process, use a  scheduling or calendar tool to allow candidates to select the times that work best for them. Once aware of everyone’s availability, use the following group interview invitation template as a next step.  

Subject Line: [Company Name]: Group Interview Invitation

Thank you for applying to the [Job Title] position at [Company Name] . After reviewing your application materials, we are pleased to move forward with the interview process. 

We would like to invite you to an interview at our office. You will interview as a part of a group with [Number] other applicants. The interview will last no more than [Length of Interview] .

To help us schedule the interview, please select your availability from this calendar link: [Insert Link] .

From there, I will coordinate between the other candidates and the hiring team to confirm a time that works for all involved. You will receive an email with a calendar invite link to confirm the interview.

To help you prepare, here is some information about the interview and [Company Name] .

You will be meeting with: [Interviewer] , [Job Title] and [Interviewer 2] , [Job Title 2] . 

Length of interview: [Minutes/Hours]

Interview agenda: During the interview you will be asked to complete several exercises with the other candidates. [Additional Information]  

Our office location: [Address]  

We’re close to [Public Transportation Options/Parking Details] .

Our office dress code: [Dress Code] , but we encourage you to wear whatever you’re most comfortable in.

We’re looking forward to meeting you! If you have any questions, don’t hesitate to reach out.

11. Final Interview Invitation Email

Emphasize your excitement when sending a final interview invitation email. At this point, candidates have been through several rounds of  your interview process , and you need to keep them engaged and informed on the next step. Reduce the body text of your email by linking out to the pertinent information. These details could be on a hidden page of your website or a Google Doc in “View Only” mode. Customize the template below to send the perfect final-round interview invitation email.  

Subject Line: [Company Name]: Final-Round Interview Invitation

Thank you for your recent interview regarding the [Job Title] position at [Company Name] . We appreciate your dedication to the process and are pleased to share that you have been selected for a final interview at our office! 

We believe you are an excellent candidate for the position and we’re excited to continue the conversation with you.

The interview will be with [Interviewer] and will last no longer than [Length of Interview] . Below are some proposed time and date options:

To help you plan and prepare for your on-site interview, click here to view additional information about our office and nearby travel options. [Include Link to Additional Information] .

Please reply to this email with your availability. I will then confirm the date and time internally and send you a confirmation email with a calendar invitation. 

If you have any questions in the meantime, feel free to reach out.

[Your Name] [Your Email Signature]                                                            

Frequently Asked Questions

How do you invite someone for an interview.

It’s considered professional to invite someone to an interview by sending a short email. The email should contain a clear subject line and details like the location and format of the interview, a description of the role and the interviewers’ names and titles.

Can you invite a candidate to an interview via text?

It’s become acceptable for recruiters to invite candidates to interviews via text. Recruiters may also text candidates job descriptions, background questions and other elements of the recruiting process. 

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Writing a Strong Job Interview Request Letter (with Samples)

Use these sample job interview request letters as templates for your formal request letter. last updated on december 1, 2023.

  • The applicant should use confident language while being polite and respectful. 
  • The letter may elaborate on the applicant’s relevant qualifications that are listed in the resume that match the specific job. 
  • The job that is being sought should be specified with a few comments that show the employer that the applicant understands the job.
  • The applicant should directly request an interview.
  • The applicant’s contact information should be easy to see.
  • The applicant should thank the employer for taking the time to consider the applicant’s request.  ​

Picture

  • Writing a Job Interview Thank You Letter
  • Common Job Interview Questions
  • How to Write the Perfect Cover Letter
  • Writing a Letter of Acceptance of Verbal Offer ​ ​

How to Email Informational Interview Requests

Quick Navigation:

What is an informational interview?

How to request an informational interview by email.

  • Examples of information interview requests

An informational interview is one of the best tools you can use when looking for a new job. If you’re looking to discover available opportunities or switch careers, an informational interview is essential. Learn how to follow the proper procedures for requesting an informational interview to help your career research. 

An informational interview is a meeting where you talk to someone in your desired industry to gain information about future employment. An informational interview doesn’t have to be with someone from the company you’re interested in. It just needs to be able to provide relevant information about the industry and career opportunities. 

Think of an informational interview as a form of networking. While you can gain valuable insight into a career field, an industry professional can also learn a lot about you, and the environment is less stressful than that of a job interview. 

Preparation is essential before an informational interview, so make sure you learn about the industry, the person you’ll be talking to and any open positions at their company. One of the most important aspects of preparation is learning how to make the interview request.

Anytime you cold email someone, clarity is key. The best method is to make an informational interview request clear while also being persuasive. 

Here’s how to request an informational interview by email:

1. First, ask for help

The first thing you should do in your email request is to ask for help. If you explain your reason for requesting an informational interview, you’ll find people are receptive to requests when they’re helping others. Don’t try to make it complicated, simply use the word ‘help’ in your email.

2. Second, be specific

It’s best to include as many details as possible in the initial email so that the recipient is able to confidently respond. Asking to learn more about an industry and the company culture of a place isn’t enough. Mention when you’re available, how long the interview will last and where it will take place. Be sure to offer a time and place that’s convenient to their location and schedule rather than your own.

3. Third, personalize your pitch

Any industry professional you contact likely has a lot to do during their workday, so your email can easily be lost or ignored. You can stand out by adding a bit of personalization to your request, such as commenting on their career path or mentioning that their work stands out among their peers. This shouldn’t be flattery but rather an honest evaluation of their accomplishments. Be specific about why you chose to reach out to this person in the first place.

4. Lastly, make it clear that you’re seeking information

Though requesting an informational interview is usually done to find a job, you should frame yourself as an information seeker rather than a job applicant. If the recipient feels that you’re simply job seeking, you may be directed to the company’s career page instead. You can always ask about job opportunities later after you’ve met and made an impression.

Examples of informational interview requests

To understand how to craft an informational interview request by email, here are some samples:

Request with a reference

Subject: Patrick Clarke Referral for Informational Interview

Dear Ms. Diaz:

My name is Sean Reynolds. Your colleague Patrick Clarke suggested I reach out to you to learn more about graphic design from the person behind the Computech logotype project. I’d like to request 15 or 20 minutes of your time for an informational interview regarding the industry. Patrick indicated that no one would know the industry and its future better than you.

I’m currently working as a marketing copywriter, though I’ve been considering making the change to graphic design. I would appreciate your help to learn more about the industry and all the opportunities and challenges that come with it.

If you could spare some time in the next three weeks, I would be grateful if we could sit down and discuss the nature of the industry in detail over a cup of coffee or lunch. I understand your work schedule is busy, so I’m happy to stop by your office in Buckhead or set up a phone call. 

Thank you for any help you can provide. I appreciate this kindness. Please let me know if there’s anything I can do for you.

Sincerely, Sean Reynolds Marketing Copywriter 555-555-5555

Request without a reference

Subject: Request for an Informational Interview

Dear Ms. Price:

My name is Max Caufield, and I could use your help. I am a marketing copyeditor with a passion for photography, and I’m reaching out to you to set up an informational interview. I’m interested in learning as much as possible about digital image editing to determine whether a career switch is right for me. 

Before I commit to digital image editing, I’d like to learn as much as possible about the challenges, opportunities and future of the industry. Considering that you’ve been expertly editing photos in the industry for over 20 years, I can think of no one better to ask for help. Just 15 or 20 minutes of your time should suffice, and I’m happy to meet you in your office downtown if that’s easiest for you.

I appreciate any help you can offer. Thank you for your kind generosity.

Sincerely, Max Caufield Marketing Copy Editor 555-555-5555

Request to someone you know

Subject: Getting Together and Gathering Information

I hope you’re doing well. I could use your help.

I’m approaching my seventh year at Adtech working as a copywriter, and I’m thinking about opportunities to grow my skill set. I was always fascinated by your work as a journalist, so I’m requesting a chance to sit down with you to learn more about the industry, its challenges and your experience with it. 

If you could spare some time in the next three weeks or so to get together for coffee or lunch, I’d appreciate it. I know you’re busy, so all I’m asking for is just 15 or 20 minutes of your time. We can even do it over the phone if that’s easiest for you.

Thanks for your assistance. If you need any help from me, just let me know.

Regards, Rachel Amber

Letters.org

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Interview Request Letter

Last Updated On September 19, 2018 By Letter Writing Leave a Comment

This letter is basically written to take an interview of a renowned personality who has excelled in a particular field. That person is considered as an idol for his followers who aspire to become like that person. Through this letter, you can appreciate that person’s effort and struggle in becoming a renowned name in the market. Through this letter, you will be basically requesting that person to share his experiences with you via an interview scheduled as per his/her convenience.

Use the following tips, samples, and templates to write a request letter for an interview or to schedule an interview for new job, thesis or research.

Interview Request Letter Writing Tips:

  • Firstly it is very much essential to be sincere in requesting for an appointment for the interview.
  • You must clearly mention the reason as to why you want to interview the person.
  • You must make the person feel that you are proud of his achievements.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Interview Request Letter Template

__________________ __________________

Date (Date on which letter is written)

________________ ________________

Sub:__________________________________________

Dear _________________,

I would like to bring to your kind notice that I have recently completed my ____________.  I would be very joining _____________ as my first job. I have heard a lot about you and your achievements in this particular field. I would be really thankful to you if you could give me some of your precious time to discuss with me on the latest advancements in this field, prior to my joining. I will be highly obliged to you for this. I am sure that with your guidance, I would feel more confident to step out in the corporate word.

I hope to get a positive response from yo.

Yours sincerely,

(_____________________)

Download Template (Doc and PDF)

Word File

Interview Request Letter Sample, Email and Example/Format

Dr. Elizabeth Francis,

Cardiologist Metro Hospital, London

Dr.Pauline, Shard Hospital, Shard, London

Sub: Requesting for an interview with you

Dear Dr. Pauline,

You are a renowned name in the field of heart transplantation and I believe that there is lot to learn from your experiences. I have just finished my doctorate in cardiology and would be joining Metro Hospital as a visiting Cardiologist. But, before stepping into my career life, I would like to take a small interview of yours to discuss on the recent advancements in cardiology, how to handle patients with chronic heart problems with ease etc. The same will be published in our institute’s newsletter.

You always remain an idol for me and I would be very grateful to you if you could give me your precious time so that we can all get a chance to learn more from you.

I hope to get a positive response from you.

_______________

Dr. Elizabeth Francis

Email Format

This letter requests for an opportunity to conduct an informative interview with a firm. Relevant information about the requestor is given and the type of interview and the purpose of the required interview are stated clearly for positive consideration to the request.

To: [email protected]

From: [email protected]

SUBJECT: Interview Request Letter

Dear Ms. Sanchez

I am writing to request for an interview with you to obtain some relevant information regarding the latest technology in the market.

I am a 3rd year Information Technology student at the prestigious Technology School of London majoring in Technology Designs. I am required to submit a paper on the Trends in Technology Designs for my graduation.

I have been following your firm’s dynamic progress in the Technology sector and I am very impressed with Silicon World’s performance. It would be my honor if you can share some technology information with me to assist me in my paper. The information which you provide me shall be used in the strictest confidence.

I look forward to hearing positively from you soon.

Thanking you in advance.

____________

Gill Barney 3rd year Technology Student Technology School of London

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How to ask for an interview via email: 5 key steps

Debbi G McCullough

Debbi G McCullough

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Busy execs get up to 500 emails a day; here's how to craft one that will get a response. (Image by "janeb13" via pixabay CCO Public Domain)

Most of us spend  28 percent of our workday  on email—deleting, sorting or responding—so it’s an essential tool for business reporters reaching out to sources and editors. But given that most senior executives can receive up to 500 emails a day , crafting a clear, concise and persuasive email—particularly one that asks for an interview or an assignment—has never been more important. These five steps will help ensure people read your email request and respond promptly.

Craft a compelling subject line

Step one is crafting a compelling, clear and succinct subject line. Studies show that 33 percent of us determine which email to open based on the subject line.  Focus on the recipient as you craft your emails; assume that the person you are asking for an interview receives hundreds of emails each day. Consider the following as you write your subject line:

• Use active versus passive verbs

• Put your ask in the subject line. For example: Request to Interview You for Feature on Veterans in the Workplace

• Include any deadline within the subject line:  Request to Interview Your for Feature on Veterans in the Workplace–Please Reply by 1/21/2017

Help your reader skim

Over 56 percent of email opens occur on a phone or tablet . Your emails should be extremely accessible and skimmable (and easy to read on a small screen). Otherwise your reader will probably scan the first line and move on to the next message. To ensure an easy read:

• Employ bullets in any list

• Use sub headings

• Keep your paragraphs short and digestible vs. dense and long

• Use hyperlinks wherever possible to cut down on words

• Use bold-face type for anything pivotal (such as the deadline)

State your ask clearly up top 

Place a clear ask in that very first paragraph—preferably employing language similar to that in your subject line. State your deadline once more. An example:

I’m a series editor and writer for the Guardian Labs Studio, the branded content arm of the Guardian News Media group. I’m writing a news feature for Guardian Sustainable Business on veterans in the workplace and would love to interview you (preferably, by the end of this week) as part of the piece. Specifically, I’m hoping you can comment on:

• New initiatives within Fortune 500 companies to welcome and retain veterans

• Cultural barriers civilians and veterans may face

• The specific strengths and offerings veterans offer the corporate world  

Provide logistical details

Part of effective business communication and ensuring your reader reads email and gains all the pivotal information they seek is preempting what questions your readers might have. If a reporter approached me for an interview, I’d want to know:

• How long the interview will take

• Any preparation/research I need to do beforehand

• The readership of the publication–both size and demographics

• Whether I can see the interviewer’s questions ahead of time

• When the story will be published

With this approach in mind, consider the following example for a second paragraph after the introductory paragraph above:

The phone (or Skype) interview won’t exceed 15 minutes and I’m in North Carolina on ET.  While I can’t offer questions ahead of time, I promise the questions will fall within the outline I mentioned above.

The story, once completed, publishes (insert date) and I’ve attached our readership data. My goal from our interview: to gain more depth and understanding of the growing trend of veterans entering the workforce.

Then, end on a positive, upbeat note, reconfirming the deadline. For example:

Thanks so much for considering my request. I hope to hear your response either way by end of this week.

Keep it brief and clear

The final step for an effective business email is keeping everything brief and clear. Spend at least 10 minutes reviewing your email, checking spellings and dates, and editing with the following directions:

• Replace weak verbs with active ones

• Use the active voice to help improve your tone and avoid vague or ambiguous writing

• Swap camouflaged nouns such as cooperation, participation and solution with verbs:  cooperate, participate and solve.

• Avoid confusing jargon and spell out any acronyms.

  • Career advice , Interviewing Tips

Debbi G McCullough

Debbi Gardiner McCullough's an executive communications coach and expert helping leaders speak and write in ways that others want to listen. Her expertise ties to clear and compelling writing (how to get there) and helping those with a clunky, inacce...

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How to Ask for an Informational Interview (5 Email Templates)

  • Post author By Susan P. Joyce

letter to request interview

Whether reaching out to a colleague, old friend, or a stranger, email can be very useful.

Since these folks are doing you a favor, the best approach is to be flexible — their schedule and their convenience is primary.

If food or drink is to be purchased, you are the person who picks up the check.

Often now, you will find that a phone call , or even Skype or Facetime are preferred to an in-person meeting — perhaps for you, too.

A smart strategy may be to offer those options in your message, particularly if meeting in person is inconvenient for the person doing you a favor.

To be most useful for you, consider the information you are trying to gather and the people you know who might be the best sources of that information — or those who know someone (or, better, more than one person) who would be an excellent source of information.

[More: 10 Steps to Successful Informational Interviews ,  70+ Questions to Ask in Informational Interviews and FlexJobs’ Guide to Informational Interviews ]

Following are 5 examples, depending on the situation, plus an example of a follow up message.

1. How to Email Someone You Know to Ask for an Informational Interview

Sending an email to someone you already know should be easier and less formal than with someone you don’t know. But, still treat it as business communications. Be polite and professional because this message may be forwarded to someone else you could interview.

Sample Email to Request an Informational Interview from Someone You Know

Subject: Catching Up and Collecting Information Hi [friend’s first name] , Hope all is going well in your world! I am considering a career change and exploring career alternatives. Working as a [what you do] at [where you work] for [number of years] has been great, but I’d like to grow my skill set and expand my horizons. So, I’m exploring opportunities with new employers [or in a new field/industry — name of field/industry, or working with customers you want] , hoping to learn more about [skill set(s) you want, industry you want, customers you want, or whatever your goal is] . Given your wide experience and network, I would love to get your take on [whatever you specified earlier in this paragraph] . If you have some time to spare in the next 3 weeks, it would be great to get together for a cup of coffee or a glass of wine, even lunch or dinner (my treat!) . Give me a couple of date/time options that would work best for you, and we’ll find a time to connect. If you’re too busy to get together now, a short (15 or 20 minutes) phone call would be a great, too. Just let me know the best time and phone number for you. I’d love to catch up on what’s happening in your world and also have an opportunity to pick your brain about this topic. As the Beatles sang so many years ago, “We get by with a little help from our friends.” Thank you so much for your assistance on this. Please let me know how I can help you. Regards, [Your name]

2. How to Email Someone You Don’t Know to Request an Informational Interview

This is a genuine “cold call” message, and probably the least likely to succeed. But, that doesn’t mean you should not try — just try very carefully and selectively. You don’t want to build a reputation as a nuisance or spammer.

At most, try contacting someone twice. If they don’t respond after the second contact, move on.

Particularly in small employer organizations , don’t reach out to more than two or three people in the same company within the same one or two months, especially if they are in the same function, location, or department. You have a longer leash in large employers , but proceed with caution when people may be working closely together.

Sample Email to Request an Informational Interview from Someone You Don’t Know

Subject: Informational Interview Request Dear [Mr. or Ms. Last name] , My name is [your name] . I am a [what you do] , and I am reaching out to you to request a very small bit of your time (as little as 20 minutes) for an informational interview. My goal is to learn as much as possible about [topic you want] because I am seriously considering moving my career in that direction — a big step for me. I am seriously considering making a change from [what you do now or where you work] to [the topic you want to discuss]. Before I make that change, I need to understand much more about what is involved. My goal is to learn the culture, style, opportunities, hazards, and future for employment in this field. As an acknowledged expert in this field, I would love the opportunity to discuss it with you . If you have some time to spare in the next 3 weeks, I hope that you can meet me for a cup of coffee or a glass of wine, even lunch or dinner (my treat!). If your calendar is too crowded, I could stop by your office for a quick (20 or 30 minutes) discussion. If that’s not possible, a 15 or 20 minute phone call would work, too. I appreciate any time that you can share with me. I promise — I am simply collecting insider information . This isn’t an unsubtle attempt to market myself for a job. I won’t even bring a copy of my resume, unless you think it would be helpful for the discussion. Thank you very much for agreeing to provide this help. I greatly appreciate your kindness and generosity! Please let me know if there is anything I can do for you in the future! Sincerely, [Your full name] [Your current job title] [Your non-work phone number] [Your LinkedIn Profile’s URL]

3. How to Email Someone You Know to Ask for a Referral

Often this is much easier to do in person, as at the end of the informational interview. But, if the person lives too far away or is otherwise unavailable for an interview, this message requests referrals to people working at your target employer who you could possibly interview.

Sample Email to Request a Referral for an Informational Interview

Subject: Need Assistance with an Introduction Hi [friend’s first name] , Hope all is going well in your world! Working as a [what you do] at [where you work] for [number of years] has been great. But it feels like time to move on to a new [ employer, career, or industry] . Given your vast experience and excellent network, I hope you can help me connect with a few people who can help me learn more about [these employers or this field] I am considering. My goal is to set up 2 or 3 (or more) informational interviews with these folks. I’m focusing my exploration on [employers in the location or name of field/industry] for opportunities as a [job title] or a [job title] . Since you know that [location or field] so well, I would greatly appreciate your help in learning more by introducing me to anyone you know who works [in your target field or for one of the employers]. If you have some time to spare in the next 3 weeks, my goal is to spend 15 or 20 minutes discussing how the organization works — the culture, style, opportunities, hazards, and future for employees of the [organization or field] . I won’t be asking for a job — only for information. I’ve heard great things about [these employers or these jobs] , and learning more about them will be very helpful. I am particularly interested in an introduction to people who work [at any of these employers or in any of these jobs] : [Employer A name or Job Title A] [Employer B name or Job Title B] [Employer C name or Job Title C] [Employer D name or Job Title D] A [similar employer or someone doing a similar job] you recommend considering. If you could copy me on the email, that would be very helpful. Or, forward the response to me when (if) someone agrees, so I am able to contact them, in context. Feel free to include my LinkedIn Profile [provide your Profile’s link] in your introduction and a short introduction about me that includes my years of experience as a [what you do] at [where you work] for [number of years] , and that I’m interested in learning more about [their employer or their industry/field]. I promise not to send them a resume unless they request one. Give me a call or send me an email if you have any questions Now, let me know what I can do for you! Regards, Name [Your full name] [Your current job title] [Your non-work phone number] [Your LinkedIn Profile’s URL]

4. How to Email Someone You Don’t Know with a Referral

If you have been referred, someone has given you a head start on making a connection with this person. Be sure to prominently mention their name in the subject of your message as well as in the body, as shown below.

Also, be sure to send a thank you to the person who gave you the referral, even if you were unable to set up a meeting with the person they referred you to or if the meeting happened but didn’t prove to be useful.

Sample Email to Request an Informational Interview with a Referral

Subject: [name of referred] Referral for Informational Interview Dear [Mr. or Ms. Last name] , When I told [name of person giving the referral] that I wanted to talk with someone very experienced and knowledgeable about [the employer, job, career, or industry you want to learn more about] , [he or she] immediately offered your name and suggested that I should speak with you. [First name of referred] also indicated that you might be willing to help me learn more about [the topic]. I am seriously considering making a change from [what you do now or where you work] to [the topic you want to discuss]. Before I make that change, I need to understand much more about what is involved. My goal is to learn the culture, style, opportunities, hazards, and future for employment in this field. As an acknowledged expert in this field, I would love the opportunity to discuss it with you . If you have some time to spare in the next 3 weeks, I hope that you can meet me for a cup of coffee or a glass of wine, even lunch or dinner (my treat!). If your calendar is too crowded, I could stop by your office for a quick (20 or 30 minutes) discussion. If that’s not possible, a 15 or 20 minute phone call would work, too. I appreciate any time that you can share with me. I promise — I am simply collecting insider information. This isn’t an unsubtle attempt to market myself for a job. I won’t even bring a copy of my resume, unless you think it would be helpful for the discussion. Thank you very much for agreeing to provide this help. I greatly appreciate your kindness and generosity! Please let me know if there is anything I can do for you in the future! Sincerely, [Your full name] [Your current job title] [Your non-work phone number] [Your LinkedIn Profile’s URL]

5. How to Follow Up on an Informational Interview Request

If you receive no response to your first message, above, sending a single follow-up message can be very productive.

Do wait at least 2 or 3 business days before sending this message. If you sent the first message in the morning, send this one in the afternoon (and vice versa). DO include your original message as an attachment to this message.

Sample Follow-Up Message for an Informational Interview

Subject: Catching Up and Collecting Information [Use the same salutation as you used in the first message] , Understanding how very busy you are, this message is a follow up. I hope you can spare a bit of your valuable time (as little as15 or 20 minutes) to talk with me about your experiences [as what they do or in their field] . I’m trying to make an informed decision for my next career transition, and your perspective would be extremely helpful. Attached is my original message . I know how challenging it is for an email message to make it through the network filled with hazards, and how full your inbox must be. But, I hope that this message gets through and that you have the time and interest to help me. You would, of course, be doing me an enormous favor, and I would be happy to reciprocate in the future. Thank you for your time and consideration! Sincerely, [Your full name] [Your current job title] [Your non-work phone number] [Your LinkedIn Profile’s URL]

Finding Email Addresses

Hopefully, if you know the person, you already know their email address or you have their business card which should provide their current email address.

If you are emailing someone you don’t know or haven’t contacted in quite a while, you may not have their current email address handy. LinkedIn can be a very good source of contact information.

If their LinkedIn Profile does not contain contact information, but you are connected via LinkedIn or you have one of the “premium” (paid) accounts, send them an InMail using LinkedIn’s messaging system.

If someone recommended the person to you, ask the recommender for the person’s email address. Or, worst case, do a search in Google or Bing to see if you can find their current email address.

Important Do’s and Don’ts for Requesting Informational Interviews

Basic email do’s and don’ts to help you succeed.

Do’s —

  • DO have a FOCUS on the information you want to learn and share that focus! Avoid a a vague “just want to pick your brain” request.
  • DO VERY CAREFULLY PROOFREAD your message before you hit that “Send” button!
  • DO keep the messages short and on-topic, particularly to people you don’t know.
  • DO be flexible and cooperative — this person is doing you a favor, so make it convenient and easy for them to help you.
  • DO make it clear that you are not asking for a job.
  • DO follow up if you don’t get a response to your first message.
  • DO send a thank you to anyone who speaks with you or refers you to someone else (even if that connection doesn’t happen).

Do nots —

  • DO NOT send these messages from your work email account or make a call from your work phone or phone number. That could cost you your job.
  • DO NOT include a copy of your resume.
  • DO NOT be negative about your current employer. You are simply looking for information to enable you to move forward in your career.

Both people you already know and those you don’t will often be happy to help you, as long as you communicate gracefully and professionally .

For more about successful business email, read Making Email Work for Your Job Search .

Bottom Line on Requesting Informational Interviews

These days, email can be an effective way to communicate, with friends, colleagues, and even with strangers. Use these sample email messages as the basis for your messages to friends and strangers to gain the opportunity for more people to talk with in informational interviews. If you are employed, avoid putting your job at risk by using your personal, rather than work, email account and using your personal phone. For more information, read To Be Hired, Be Reachable.

More About Succeeding with Informational Interviews:

  • Avoid Career/Job Search Mistakes with Informational Interviews
  • 10 Steps to Successful Informational Interviews
  • 70+ Questions to Ask in Informational Interviews
  • The Hidden Value of Informational Interviews (from the Guide to Working with Recruiters)
  • How to Get the Most Out of an Informational Interview

Susan P. Joyce

Online job search expert Susan P. Joyce  has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at  @jobhuntorg  and on Facebook , LinkedIn . More about this author …

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Guide to Effective Informational Interviews:

  • Guide to Informational Interviews Home
  • Email Requests for Informational Interviews (with 5 Samples)

How to Conduct Effective Informational Interviews:

  • Avoid Career/Job Mistakes with Informational Interviews
  • Top 10 Tips for Successful Informational Interviews

letter to request interview

RequestLetters

Powerful Job Interview Request Email [Free Samples]

It’s a good idea to send a job interview request email to numerous employers while looking for a new job or just entering the job market. 

This form of email will show the company that you are serious about the job, which may improve your chances of landing it. You can use these sample interview request emails as a template for your email.

Sample 1 - Job Interview Request Email

Subject: Requesting an interview for the post of art teacher

Dear [Name of Employer],

[NAME], the librarian at your school, advised me that your school has an opening for an art teacher. She encouraged me to apply since she knows how much I enjoy both fine art and teaching.

I am a certified art teacher in [STATE] with ten years of experience at [NAME OF SCHOOL]. I took a year off to work on my own craft in Paris and study art history in other European cities. I intend to relocate to this city after my return and would like to work at your school.

I feel my qualifications and experience qualifies me for the position, and I am excited to teach children about the practice and history of fine painting. More information about my qualifications can be found in the accompanying résumé.

I may be reached at [555-123-4567] or [[email protected]] if you have any questions. I’ll phone your office if I don’t hear from you by the first of [MONTH]. I am convinced that I would be a valuable addition to your school, and I am eager to meet you.

Your Name List of Attachments: resume

Sample 2 - Job Interview Request Email

Subject: Requesting a job interview for the position of Curator

Dear Name of Employer,

This letter is to request an interview for the position of curator of the Museum of Modern Art in City. I came to know that the position was open from your advertisement on the Museum’s website. 

I believe that my education and experience in the field of fine arts makes me suitable to become part of your esteemed staff at the museum.

In [DATE], I graduated with honors from [Name of University], and in [DATE], I earned my Ph.D. in Art History from the same institution. 

I spent the next two years in Europe, studying modern and classical art in museums such as the Prado in Spain, the Louvre in Paris, and the Tate Gallery in the United Kingdom. 

I spent the remaining six months of my time in England as the curator of [Name of Gallery], a small modern art gallery in London.

I’ve learnt the responsibilities of a modern art collection curator, including delivering a coherent, financially feasible, and long-term program for the museum, and I’ve managed three assistant curators. 

I’ve done curatorial research and put on a number of different exhibitions, as well as contributing essays to the academic journal [Name of Publication].

I like the local government’s and citizens’ strong support for the [Name of Museum], and I’d like to join your forward-thinking team. 

During my time as an undergraduate, I volunteered to support the city’s public art program and assisted in the recruitment of sculptures from internationally renowned artists from all over the world.

I’d like to schedule an interview for the post of Curator at your earliest convenience. I can be reached at [Phone Number] or [Email Address], and I will contact you to set up an appointment in 10 days.

Thank you for taking the time to consider my application.

letter to request interview

You finished the interview a couple days ago. Now comes the most nerve-racking part: the wait. After waiting a couple of days, you can’t stand it anymore. You deserve to know what’s going on. Did you get the job or not? You can only wait so long. If they’re not going to choose you, you’ll want to move on with your life.

Here are our tips, along with two of our favorite sample emails on how to ask.

How to Ask Interview Status: Structuring the Email

You can try over phone or email. Phone might get you an immediate response. Whereas email might work well, especially if your recruiting contact is traveling is difficult to get a hold of over the phone.

The structure of your interview responses should include:

  • Formal greeting and salutation (e.g. Dear Mr. / Ms.).
  • Thank the recruiter or hiring manager for their time to interview you.
  • Ask for interview status.
  • Offer to answer any open questions or concerns they might have.

How to Ask Interview Status: 2 Sample Emails

Dear Mr./Ms. [Recruiter or Hiring Manager],

I enjoyed meeting you last week and wanted to share how excited I am about this opportunity. Is there anything else I can forward along to make your hiring decision easier?

[Your Name]

Inspired By: Richard Moy, The Daily Muse

Following up for the position of [position name], I’d like to inquire about the progress of your hiring decision and the status of my job application. I am very eager to work with your company.

Thanks for your time and consideration, and I look forward to hear back from you soon.

How to Ask Interview Status: More Tips and Advice

  • Keep it short, specific, and to the point.
  • Be professional. Avoid unnecessary details.
  • Don’t come across as desperate. A common way to come across as desperate is a natural desire to sell yourself, again, in the email.
  • Don’t accuse or attack the contact for making you wait.
  • Give HR at least 3 days to reply.
  • Waiting to hear an interview result is tough. Stay strong!

Photo credit: Chris Favero

If you liked this article, let us know by clicking Like .

  • Comments Off on How to Ask Interview Status: 2 Sample Emails
  • Tags: ask for interview result , email to inquire about job status after interview , second follow up email after interview sample

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Career Sidekick

How to Respond to an Interview Request (Email Samples)

By Biron Clark

Published: October 31, 2023

Applying for Jobs

Biron Clark

Biron Clark

Writer & Career Coach

Nothing beats the feeling of getting an interview invitation, but don’t rush to respond just yet. You need to make sure you reply correctly with clear availability to secure the interview. 

So in this article, I’m going to walk you through how to respond to an interview request from a recruiter or hiring manager with multiple sample emails you can use right away.

I’ll also share the top mistakes you need to avoid, so make sure to read until the end.

How to Reply to an Interview Invitation with Availability

The best way to reply to an interview request is to thank the employer, confirm your interest in having an interview, and then share your specific availability.

Then, end the email by telling them that you look forward to speaking. Also, if you’re replying to a phone interview request, then provide the best phone number for them to reach you. If they invited you to a video interview instead of a phone interview, then ask which video platform they plan on using (if they didn’t already specify). That way, you can familiarize yourself and prepare. If it’s Skype , you can provide your ID. If it’s going to be a Zoom interview , they’ll set up a meeting and provide a link.

Note that if you’re job searching while unemployed and are available at practically any time, it can look better to provide a couple of specific timeslots.  For example, if your schedule is wide open, you could reply to the employer with this availability:

Tuesday – Wednesday, 11:00 am – 5:00 pm Eastern Time

Thursday – Friday, 8:00 am – 3:00 pm Eastern Time

I’m not suggesting that you make it overly complicated when responding to an interview request. You want to make it easy for the employer to schedule your interview when you reply to an interview request. I’m just suggesting that it may not look great to say, “I’m free all week. Just pick a time.” As an optional step, I also like to add a line that says, “If these days and times don’t work, please let me know and I’ll shift my schedule to find another time.” This is how you accept an interview professionally. Also, make sure to specify the time zone when you reply with your availability to interview, just like in the examples above. If you don’t specify the time zone, the interview date and time can get mixed up, which could slow the interview process. Even if you’re interviewing for a local job, if the company has offices elsewhere, you might be having a phone interview with someone in a different time zone.

I’ll share full examples of how to write an email to reply with interview availability next, so don’t worry if you still aren’t sure how to write a full interview invitation email response.

Watch: How to Respond to an Interview Request

How to respond to an interview request: email samples, email sample 1: responding to accept a phone interview request.

If you’ve applied for a job and the hiring manager or HR department has responded to your job application and invited you for a phone interview, here’s a sample template you can use to respond.

Hello NAME, Thanks for getting back to me. I’d love to have a phone interview and learn more about the position and what you’re looking for. Here is my availability this week: Tuesday – Wednesday, 11:00 am – 5:00 pm Eastern Time Thursday – Friday, 8:00 am – 3:00 pm Eastern Time The best number to reach me: 555-182-5872 If none of these times work, please let me know and I’ll be happy to come up with some other options, too. I look forward to speaking with you. Also, if you’re able to tell me who will be calling, that’d be a big help. I always like to research and prepare ahead of time! Best regards, Your Name

This is a great way of responding to an interview request because you’re avoiding back-and-forth emails for the scheduling, and you’re also finding out the person you’ll be talking to so you can prepare ahead of time !

Email Sample 2: Responding to Accept a Video Interview Request

Hello NAME, Thanks so much for getting back to me. I’d love to have a video interview and learn more about the position and what you’re looking for. Do you mind telling me which video platform we’ll be using, just so I can prepare? Here is my availability for a video interview this week: Tuesday – Wednesday, 11:00 am – 5:00 pm Eastern Time Thursday – Friday 8:00 am – 3:00 pm Eastern Time If none of these times work, please let me know and I’ll be happy to come up with some other options, too. I look forward to speaking with you. Best regards, Your Name

Email Sample 3: Accepting a Recruiter’s Invitation to Talk

If you’re contacted by a recruiter who you’ve never spoken with, then you can use the sample email to respond and express interest. Just reply to the same email address that they contacted you from.

Hello NAME, Thank you for contacting me about this role. It sounds interesting. I’d love to hear more about the position. Here is my availability to talk on the phone this week: Monday – Thursday, 7:00 am – 2:00 pm Central Time. The best number to reach me: 555-281-6872 Thanks, and I look forward to talking with you. Best regards, Your name

As mentioned earlier, include multiple days/times in terms of availability. And if they don’t already have your contact info, then include that, too. Also, make sure you have a professional-sounding voicemail recording! You don’t want employers and recruiters calling you and hearing an unprofessional voicemail that you recorded when you were in high school and forgot about!

Email Sample 4: Responding to and Accepting a Face-to-Face Interview Request

Next, if you’ve been invited to meet in person, you can use this template to set up a day and finalize everything!

Hello NAME, Thank you for getting back to me. I’d love to come in and have the interview. Is this a full-day interview? Or how many hours should I set aside? I’m available Monday – Thursday, 7:00 am – 2:00 pm Central Time. Thanks, and I look forward to hearing from you. Best regards, Your name

This is a basic structure for responding to the company, but you can also add other details/questions as needed. For example, if you want to ask for the names of the people you’ll be meeting with, or the number of people you’ll be meeting, that’s a good idea. If you need help finding the company location for a face-to-face interview, you can ask if they have instructions for arriving, too. However, I like to get the scheduling sorted out first, and then ask other questions. That’s why I kept the email template above dead-simple. Take it one step at a time, and you’ll avoid confusion and complicated emails. So I’d recommend using the sample email above, and then ask further questions once a day and time are set!

How to Confirm an Interview by Email After it’s Scheduled

Finally, if you have an interview scheduled and just want to confirm the time or make sure that it’s still happening, you can use the following template (send it to the same email address you’ve been communicating back-and-forth with for prior scheduling):

Hello NAME, I just wanted to confirm that we’re still having the interview on ___ (day) at ___ (time). Thank you, and I look forward to talking with you! Best regards, Your name

How to Decline an Interview Invitation

If you’re not interested in having an interview, you can simply send a brief email stating that you’re no longer available or not interested in this particular opportunity.

Sample email to decline an interview request/invitation:

Hi NAME, Thanks for getting back to me. I appreciate the invitation to interview. Unfortunately, I’m no longer available and will need to decline. Best of luck in filling the role, and if I think of anyone who might be a good fit, I’ll let them know about it. Best regards, Your Name

You can also offer to stay connected in the future if you’d like (if it’s a recruiter or hiring manager you think you’ll want to speak with down the road). And if you’d like to offer a reason for declining, that’s fine. But you’re not obligated. If you feel like telling them that it’s because you accepted another position, or the job isn’t quite what you’re looking for anymore, etc., then go ahead.  As seen in the email template above, you can also offer to refer a friend or colleague for the opportunity if you know someone who is qualified.

How to Change your Scheduled Interview Time

If you already accepted an interview invitation but then discover a scheduling conflict and need to request a change, don’t panic. Here’s what to do: Find the latest interview confirmation email and respond promptly by apologizing, explaining the situation, and asking politely if it’s at all possible to reschedule. Provide new times/dates of your availability to interview, too. Hiring managers understand that you have other obligations apart from the job search and hiring process, and as long as you’re polite and apologetic, they should be able to reschedule your interview. You’re unlikely to lose the interview opportunity if you are polite and suggest a few options of when you can interview next. Note that your message may be frowned upon by a potential employer if it’s extremely last-minute. For example, if your interview is tomorrow morning and you email the company at 11 pm the night before, then that’s not ideal. Still, emergencies arise, and your best shot at making a good impression if you must reschedule an interview invitation is to follow the tips above.

Email Subject Line when Responding to an Interview Invitation

Any time you receive an interview request/invitation, simply keep the subject line that the employer used and press “reply” to respond. The employer’s line will often include important details like the job and possibly the company name, and you don’t want to remove that info. This will help employers quickly identify your reply and see your availability quickly.

Questions to Ask When Responding to Interview Requests

Next, here are a couple of questions to consider asking in your email or message when using the templates above. Just put your questions at the end if you’re unsure of any of these topics: If you’re unsure of the format of the interview for the job ( phone , video , in-person, etc.), ask this when you reply. If you don’t know who you’ll be speaking to or meeting with, check this as well. Don’t worry – the templates I’m going to share coming up in the next section will help with this. And if you’re not sure of the exact opportunity you’re being considered for, ask this as well. The easiest way to do this is to simply ask for a copy of the job description. Include this line in your reply: “Is it possible for you to send me a copy of the job description ahead of time? I always like to research and prepare.”

Mistakes to Avoid When You Reply to Accept an Interview

If you read the tips above, you should know how to respond to an interview request to get an interview quickly and make a great impression at the same time. However, there are some BIG mistakes you need to avoid while doing this, so I want to make sure you know those, too… First, don’t let your interview invitation sit for too long. You should try to respond within 24-48 hours if possible. You don’t need to be checking email constantly, but don’t leave the company waiting for a week, either. Also, don’t respond without taking the time to indicate at least one day or time that would work for an interview. This is a great opportunity to demonstrate that you take initiative and are a great communicator. So I’d recommend providing multiple days/times to help them schedule the interview.

Next, always proofread your email! Having a typo or mistake in your email probably won’t cost you the interview (unless it’s a REALLY bad mistake), but it does make a poor impression. So always check your email for mistakes before sending it! Proofread from top-to-bottom, and bottom-to-top. That’s a good trick that will help you catch more errors!

And finally – the biggest mistake of all – going into the interview without preparing! It takes a lot of effort to find a good position to apply to, submit your resume and paperwork, schedule an interview, etc. Right? So don’t throw away your hard work and waste the opportunity by letting other job seekers out-prepare you! In the next section, I’ll share my best tips and resources so you can beat the competition!

Interview Scheduling Changes Happen… Don’t Panic

It’s not necessarily a bad sign if the company changes the timing of their invitation to interview. Hiring managers and recruiters have busy schedules and sometimes mini-emergencies happen. So if they do request a change, just do your best to find a new time that’ll work. However, don’t be afraid to say what works for YOU, too. It’s completely fine to say, “Thanks for letting me know about the scheduling conflict today. That’s no problem. Unfortunately, the new time you suggested for Monday won’t work for me. Could we do something from 3 pm – 5 pm Monday, or 12 pm – 5 pm Tuesday?” If a certain day or time doesn’t work for you, don’t be afraid to say so.

After Scheduling Your Interview: Get Ready to Impress

After you’ve set up a time to go on your interview, here are steps to help you prepare: First, research the company . Practice the common questions that employers ask , too. Also, work on your body language . It’s not just about what you say in the interview; it’s about how you look and sound while saying it. This can set you apart from other job seekers! You can also use the time before the interview to ask any further questions you have – about finding the company’s office, and who you’ll be talking to (recruiter, hiring manager, etc.)

And finally… monitor your email address in the days/hours leading up to the interview in case they contact you about any changes.

Biron Clark

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The Independent

Republicans remove mention of FBI informant from letters requesting interview in impeachment inquiry

H ouse Republicans removed a reference to an FBI informant in a letter to a possible witness in their impeachment inquiry into President Joe Biden .

The interview request letters have generally outlined the reasons for the investigation, including information regarding a supposed source speaking to a Ukrainian gas company executive claiming to have bribed Mr Biden.

The informant, Alexander Smirnov, made up the claim, the Department of Justice said last week.

Republicans now appear to be crossing out anything relating to him in their messages regarding their inquiry.

House Judiciary Committee Chair Rep Jim Jordan and Oversight Chair James Comer included the information regarding Mr Smirnov in a letter on Tuesday requesting an interview with former State Department official Amos Hochstein.

But only about an hour later, the same letter was sent out but with the section about Mr Smirnov removed, a Democratic House staffer told HuffPost .

Last week, Special Counsel David Weiss charged the former FBI informant with lying about Mr Biden and his son’s business dealings with Burisma, the Ukrainian energy company.

Following his arrest, Mr Smirnov said that he was handed the false information about Hunter Biden by Russian intelligence, prosecutors said in a Tuesday court filing.

A staffer working on the impeachment told HuffPost that the letter was written before the indictment of Mr Smirnov.

The inaccurate information backed up the top allegation pushed by Republicans – that as vice president, Mr Biden worked for the removal of a Ukrainian prosecutor to protect Burisma, which had Hunter Biden on its board.

But a number of State Department officials, including Mr Hochstein, have on several occasions debunked the version of events pushed by Republicans, with Mr Hochstein saying during testimony in 2019 and 2020 that there was widespread agreement in the State Department about removing the prosecutor. This included sentiments among European allies amid allegations that the prosecutor was corrupt.

Republicans released an FBI document last year in which Mr Smirnov mentions speaking to Burisma executive Mykola Zlochevsky regarding $5m bribes each offered to Hunter and Joe Biden.

“According to this confidential human source, who has been described as ‘highly credible,’ Burisma executives hired Hunter Biden to ‘protect us, through his dad, from all kinds of problems,’” the Republicans initially wrote in their letters, according to HuffPost.

Mr Smirnov told the FBI that the executive had said that he used secret channels to send the funds and that investigators would have to spend years figuring it out.

Despite going through thousands of pages of Biden family bank records, Republicans have been unable to find any record of the payments.

Ahead of a closed-door interview with the president’s brother James Biden on Wednesday, Mr Jordan said the Smirnov indictment “doesn't change the fundamental facts”.

“Hunter Biden gets put on the board of Burisma. He's not qualified to be on the board. He gets put on that board and gets paid a million dollars a year. Second, as I said, he's not qualified to be on the board. He said so himself,” he added. “Third: In Dubai, on December 4 2015, the executives at Burisma ... specifically asked Hunter Biden, ‘can you weigh in with DC and help us with the pressure we are facing from the Prosecutor General in Ukraine?’”

“Hunter Biden makes a call. Devon Archer told us he made a call to his dad to Joe Biden. And then three days later, Joe Biden goes to Ukraine and conditions the release of American tax money on the firing of the prosecutor applying the pressure to the company that Hunter Biden sat on the board of. Those facts – they don't change,” he claimed.

Republicans leading the probe are fighting against increasing dissatisfaction within their own party over the investigation, with many concerned that it might backfire in an election year and lose them their narrow House majority.

Following negotiations that came close to falling apart, the president’s son Hunter Biden is also expected to appear for a closed-door interview next week.

A decision on whether to move forward with articles of impeachment is expected after the interviews with James and Hunter Biden, according to CNN .

House Speaker Mike Johnson may have to give his approval to the impeachment, despite having initially failed to impeach Homeland Security Secretary Alejandro Mayorkas following three Republican defections. House Republicans subsequently managed to impeach the secretary by a one-vote margin.

Since December, Republicans have spoken to eight people who worked with the Bidens.

But, despite their efforts to unearth wrongdoing, hundreds of pages of testimony and hours of interviews have failed to result in any evidence that the president took part in, or drew any benefit from, the business schemes.

Several sceptical House Republicans have said that Mr Biden’s conduct does not reach the level of high crimes or misdemeanours required to impeach him.

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Hunter Biden Addresses Being Called To Testify To House Oversight Committee On Capitol Hill

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Top House Republican says Biden admin abusing power to target bitcoin miners

Bitcoin miners are responsible for powering the network behind the world’s largest digital currency.

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FOX Business Flash top headlines for February 22

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EXCLUSIVE: House Majority Whip Tom Emmer says the Biden administration is abusing its power to unfairly target another corner of the $2 trillion cryptocurrency industry – bitcoin miners, FOX Business has learned.

In a letter sent this week to the Office of Management and Budget, the Minnesota Republican demanded answers from the agency about its recent approval of an emergency request from the Energy Department’s analytical agency – the Energy Information Administration – for 82 bitcoin mining firms to share proprietary information regarding their energy consumption. The OMB is responsible for signing off on information collection requests from federal agencies.

Bitcoin miners are responsible for powering the network behind the world’s largest digital currency, using computers to mine for bitcoin tokens. The computers, powered by high-energy servers, compete to solve complicated mathematical equations.

Tom Emmer

House Majority Whip Tom Emmer speaks at an event at the Capitol on April 17, 2023. (Anna Moneymaker / Getty Images)

Environmentalists have criticized mining for its copious amounts of energy consumption, potentially resulting in negative effects on the environment.

The EIA says it will use the information gathered in the survey to create an analysis of the energy implications of crypto mining in the U.S.

Emmer says the request oversteps the EIA's administrative authority; it uses the term "emergency," to demand the information, but hasn't proven that bitcoin mining is a threat to public safety.

CRYPTO NO LONGER OUTSIDER AT FAMED MIAMI BEACH ETF CONFERENCE

The letter, obtained exclusively by FOX Business, is also raising alarm bells in Congress for bypassing standard protocols of the Paperwork Reduction Act that requires federal agencies to first seek public comment on proposed information gathering.

Bitcoin mining companies will face criminal and civil penalties, including fines of up to $10,000 per day if they do not comply with the request for information, which they must provide on a monthly basis through the end of July. 

"Forcing bitcoin miners to share proprietary information or else they’ll face criminal penalties is problematic on its own, but the decision to evade normal clearance procedures for this kind of 'experimental and provisional' ploy is completely unacceptable," Emmer told FOX Business in an interview. "The OMB’s abuse of its emergency powers demands an explanation."

Digital asset bitcoin.

Bitcoin miners are responsible for powering the network behind the world’s largest digital currency. (  / iStock)

In its January press release announcing the approval of the EIA’s emergency request, the OMB said the request was granted because the EIA’s mining survey is "experimental and provisional" and part of a new standard of data collection the agency’s looking to enforce for bitcoin miners.

In its own press release, the EIA justified its emergency measure due to the rising price of bitcoin, leading to more mining and increased energy production. The agency also referred to a "major cold snap" in the U.S. that may put stress on the country’s power grids, already under pressure, they say, from bitcoin miners.

Press officials at the OMB and EIA did not immediately respond to FOX Business’ request for comment.

The debate over whether bitcoin mining is indeed detrimental to the environment is becoming a larger part of the political conversation surrounding energy conservation in the U.S., as ownership of bitcoin grows. Critics say bitcoin mining contributes to dangerous carbon emissions, while proponents say the process can be done using clean energy sources.

CRYPTO WORLD, WALL STREET AWAIT POTENTIAL SPRING APPROVAL OF SPOT ETHER ETF

"The EIA doesn’t seem to understand how bitcoin mining works," said Sam Lyman, director of public policy at bitcoin mining giant Riot Platforms. "We have the unique ability to prepare for cold snaps by shutting down our operations and selling unused power back to the grid to prevent strain."

"This is just another attempt by political actors in Washington to vilify bitcoin miners to advance an anti-crypto agenda," he added.

Emmer’s letter also says the administration may be attempting to implement so-called Scope 3 climate policies, which aim to track emissions that occur within a company’s supply chain. Many public companies have been fighting back against increasing pressure from the Biden administration to disclose information regarding their carbon footprint and the footprints of the companies in their supply chains.

TREASURY DEALS BLOW TO ELIZABETH WARREN’S ANTI-CRYPTO CRUSADE

The Securities and Exchange Commission, under Biden appointee Gary Gensler, is attempting to pass new climate disclosure rules that would mandate public companies to report carbon emissions as part of their compliance requirements.

SEC Chair Gary Gensler

Securities and Exchange Commission Chairman Gary Gensler (Evelyn Hockstein-Pool / Getty Images)

So-called Scope 1 reporting would require companies to report their direct emissions, while scopes 2 and 3 would require a company to report its indirect emissions that occur from sources in its supply chain.

"The scope of this survey suggests the administration may be attempting another avenue to implement Scope 3 climate policies, which received overwhelmingly negative public feedback when proposed by the SEC," Emmer wrote.

The rule proposal, which the commission hopes to vote on this year, has been one of the agency’s most controversial ever, receiving over 5,000 public comments, many criticizing the need for Scope 3 reporting.

Opponents of the proposal say aside from the burdensome cost of compliance, the SEC is also exceeding its congressional mandate by dabbling in so-called environmental, social and governance (ESG) policies that have become synonymous with the political progressive left, which is against energy production in the U.S.

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In 2022, a group of six Democratic lawmakers, led by progressive Massachusetts Sen. Elizabeth Warren, penned a letter to the Energy Department and the Environmental Protection Agency urging the agencies to require crypto-mining companies to report their "disturbing" energy use and associated carbon emissions.

Emmer believes the Biden administration will try to use the information gathered from miners to continue to push both its anti-energy and anti-crypto narratives. The administration’s approach to crypto regulation has been called "hostile" by industry participants and supporters, including Emmer and several of his GOP colleagues on the House Financial Services Committee, like Patrick McHenry and French Hill.

Emmer himself has become known as a fervent supporter of digital asset policy, supporting friendly legislation proposals and calling out crypto critics who he believes stand in the way of industry innovation, such as Gensler.

letter to request interview

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COMMENTS

  1. How To Draft an Interview Request Letter

    What is a request for an interview letter? There are two types of interview letter requests. One is a letter you use to ask for an informational interview from a company you want to work at or from a professional whose career you admire.

  2. Job Interview Invitation Email and Letter Examples

    Finding a Job Job Interview Invitation Email and Letter Examples By Alison Doyle Updated on March 22, 2022 In This Article View All How Interviews Are Scheduled Interview Invitation Email Examples Invitation to Interview With a Date Interview Invitation for a Video Interview Interview Invitation to Sign Up Online Photo:

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    How to Write an Interview Invitation Email Typically, recruiters opt for a formal interview invitation email — one that simply states that they reviewed the candidate's materials and would like to set up an interview.

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    Career Advice Experts Last Updated June 29, 2021 Guide Overview An introduction to the interview request email When you're tasked with coordinating the hiring process, developing an effective interview request email to send to promising job applicants is important.

  5. How to Invite a Candidate to Interview: An Email Template

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    Letters Interview Request Letter (Template & Sample) When looking for a new job, you might send your resume to several potential employers. It is important to remember you are likely one of many applicants out for the same position. This will help you go the extra mile by making a written request for an interview.

  7. Interview Request Letter: How To Draft It Right!

    Dear [Recipient's Name], I am [Your Name], a [Your Position] at [Your Organization]. I am reaching out to request an interview with you regarding [Subject of the Interview]. Your insights and experiences would be invaluable to our [Purpose of the Interview, e.g., research, article, etc.].

  8. How to Write an Interview Request Email

    Your name, position, and company The position you're contacting them about (they may have applied to several) Where the interview would be (phone, video, office, or off-site location) A few options for interview dates and times Approximately how long the interview will take Who will be conducting the interview (if you know at that point)

  9. Sample Letter Requesting an Informational Interview

    Below is a sample letter requesting an informational interview. The content that makes up the letter could also be used in an email requesting an informational interview. If you send an informational interview request via email, do not include the addressee's contact information at the top of the email.

  10. Writing a Strong Job Interview Request Letter (with Sample)

    Sample 1 - Sample Job Interview Request Letter Name of Applicant Address of Applicant City, State, Zip Code DATE Name of Hiring Manager or Employer Name of Museum

  11. Informational Interview Requests

    1. First, ask for help The first thing you should do in your email request is to ask for help. If you explain your reason for requesting an informational interview, you'll find people are receptive to requests when they're helping others. Don't try to make it complicated, simply use the word 'help' in your email. 2. Second, be specific

  12. Job Interview Request Email: How To Draft It Right!

    Answer: A Job Interview Request Email is a formal message sent by a job applicant to a hiring manager or recruiter to express interest in a specific job position and request an interview. It serves as an opportunity for the applicant to showcase their qualifications, skills, and enthusiasm for the position while requesting a meeting to further ...

  13. Interview Request Letter

    Interview Request Letter Writing Tips: Firstly it is very much essential to be sincere in requesting for an appointment for the interview. You must clearly mention the reason as to why you want to interview the person. You must make the person feel that you are proud of his achievements.

  14. How to ask for an interview via email: 5 key steps

    Consider the following as you write your subject line: • Use active versus passive verbs. • Put your ask in the subject line. For example: Request to Interview You for Feature on Veterans in the Workplace. • Include any deadline within the subject line: Request to Interview Your for Feature on Veterans in the Workplace-Please Reply by 1 ...

  15. How to Ask for an Informational Interview (5 Email Templates)

    Sample Email to Request an Informational Interview from Someone You Don't Know. Subject: Informational Interview Request. Dear [Mr. or Ms. Last name], My name is [your name]. I am a [what you do], and I am reaching out to you to request a very small bit of your time (as little as 20 minutes) for an informational interview. My goal is to learn ...

  16. Powerful Job Interview Request Email [Free Samples]

    Sample 2 - Job Interview Request Email. Subject: Requesting a job interview for the position of Curator. Dear Name of Employer, This letter is to request an interview for the position of curator of the Museum of Modern Art in City. I came to know that the position was open from your advertisement on the Museum's website.

  17. How To Write An Effective Informational Interview Request Email

    Use a very simple subject line stating exactly what you want, mentioning the specific industry, role, sector, company, or location of interest. A few examples: Informational interview request to ...

  18. How to Ask Interview Status: 2 Sample Emails

    Sample 2. Dear Mr./Ms. [Recruiter or Hiring Manager], Following up for the position of [position name], I'd like to inquire about the progress of your hiring decision and the status of my job application. I am very eager to work with your company.

  19. How to Respond to an Interview Request (Email Samples)

    Email Sample 1: Responding to Accept a Phone Interview Request. If you've applied for a job and the hiring manager or HR department has responded to your job application and invited you for a phone interview, here's a sample template you can use to respond. Hello NAME, Thanks for getting back to me. I'd love to have a phone interview and ...

  20. How To Respond to Job Interview Requests (With Examples)

    Here are some tips to help you create a professional and thoughtful email response to an interview request: 1. Don't change the subject line. If you receive an interview request via email then simply hit "Reply" to maintain the same subject line. Keeping the same subject line will make it easier for the hiring manager to track your response.

  21. Republicans remove mention of FBI informant from letters requesting

    The interview request letters have generally outlined the reasons for the investigation, including information regarding a supposed source speaking to a Ukrainian gas company executive claiming to ...

  22. EXCLUSIVE: House Committees Request Interview With Amos Hochstein In

    The Daily Caller first obtained a copy of the letter to Hochstein, requesting he sit down for a transcribed interview with the committees regarding his previous work with Blue Star Strategies, an international lobbying firm recommended by Hunter Biden to the Ukrainian energy company Burisma. Blue Star failed to disclose around $480,000 in payments from the firm, Blue Star's FARA registration ...

  23. Top House Republican says Biden admin abusing power to target bitcoin

    In a letter sent this week to the Office of Management and Budget, the Minnesota Republican demanded answers from the agency about its recent approval of an emergency request from the Energy ...