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Report Writing

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  • Updated on  
  • Nov 4, 2023

Report Writing

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

  • Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

  • Information about a circumstance or event
  • The aftereffects or ongoing impact of an incident or occurrence
  • Analytical or statistical data evaluation
  • Interpretations based on the report’s data
  • Based on the report’s information, make predictions or suggestions
  • Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the author’s personal viewpoints and justifications. Reports normally stick to the facts only, however, they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

  • Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
  • Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
  • Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Also Read: How to Write a Leave Application?

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

  • Headline (Title)
  • Report’s Name, Place, and Date
  • Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

  • Table of Contents
  • Executive summary
  • Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

  • Introduction
  • Experimental details
  • Results and discussions
  • Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

  • Write a concise and clear title of the report.
  • Always use the past tense.
  • Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
  • Put the date, name of the place as well as the reporter’s name after the heading.
  • Structure the report by dividing it into paragraphs.
  • Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

  • Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
  • Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
  • Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
  • In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

  • Heading :  A title that expresses the contents of the report in a descriptive manner.
  • Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
  •  (introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
  • The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
  • Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

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Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

  • You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
  • On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
  • As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
  • There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
  • Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
  • In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

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Report Writ ing in 7 steps

  • Choose a topic based on the assignment
  • Conduct research
  • Write a thesis statement
  • Prepare an outline
  • Write a rough draft
  • Revise and edit your report
  • Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

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Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our study abroad experts and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

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Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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To succeed as a professional feature writer or magazine staff member, you will need to take large amounts of time and considerable efforts in writing articles in a wide array of topics and subjects. Perhaps you could write a short review of the latest Academy Award-winning movie entitled “Minari” in one of your local and well-known entertainment and lifestyle magazines.

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Or maybe you could write a simple personality sketch of one of the top visual directors in Korea, Min Hee Jin, the former creative director of SM Entertainment in-charge of sophisticated visual and brand concepts for Girls’ Generation, f(x), and Red Velvet, and new Chief Brand Officer of HYBE Corporation. In this article, we are glad to provide you some informative tips and downloadable magazine report templates to guide you in your work. Keep on reading!

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A magazine report is a constructive article that contains in-depth documentation of a certain subject from a wide variety of topics based on the current scene around us and several topics of interest that can be read two or three times until its succeeding issue is published.  Typically, this report is usually found in business, arts and design, music, TV, and entertainment, fashion and style, health and wellness, food and nutrition, and many other fields.

Below are some easy-to-follow tips that indicate how to design a comprehensive feature article or magazine report : 

Be aware and informed about what is going on related to your magazine reports, and feature articles. In this way, you are keeping your eyes open about many possibilities in covering various topics.  When you create your specific targets and objectives, this will help you start working on your magazine report.

Imran Amed said: “Know your target audience. Always keep them at the forefront of your mind. Understand their lifestyle and what they are looking for. Gather their feedback and use it to tailor your approach. The voice of the consumer is an essential input into the development of any fashion business or blog.” Have some familiarity about your potential readers or target audience. Know about their preferences and what can spark their curiosities and interests when they read some feature articles.

Explore the main topic of your report as you collect data or information about it. Also, review other references to make sure if your materials and sources are reliable enough. Read sufficient previous magazine reports, articles , and other information relevant to your work from different references and other sources.

Writing the content and developing a logical conclusion for your magazine report can be daunting and challenging in your writing work.  You need to write a unique and captivating content for your report. The conclusion is one of the integral parts of your report that will complete the frame of your magazine project. 

How to write a magazine report fo r an event?

When writing a magazine report , indicate the date, time, place, and other important facts about the event. Conduct some interviews or surveys from the people around the event and add the collected information into your report. Create an appropriate title or heading. You must write in past tense, in reported speech, and in passive voice.

Magazines are important to provide entertainment and information at the same time without making an in-depth analysis about a person, thing, place, etc.

The main elements of report writing are the title page, table of contents, executive summary, introduction, discussion, conclusion, recommendations, and references.

The different types of magazines are auto, business and finance, cooking and food, arts and design, IT and computer electronics, TV and entertainment, and many more.

Magazines are expanding in considerable numbers, as well as the markets for a professional feature article writer’s work. There are many magazine publishing houses that look for exceptional writers outside their staffs. Additionally, online opportunities keep on flourishing as you can get paid for writing in various digital magazines and other online feature content websites. So, give yourself enough time and find your own level in your writing work. Here are some of our downloadable and printable magazine report samples available in different kinds of formats. Simply click the templates in this article and start downloading now!

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Report Writing Format: A Complete Breakdown

A Report is a written record detailing observations, information, actions taken, or investigations conducted. Reports are a written evaluation to assess your understanding derived from reading, research, or personal experience. They provide an opportunity to hone a valuable skill that finds widespread use in the professional environment.

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The tone of a Report and Report Writing Format is always formal. In the blog, we will look at a comprehensive exploration of Report Writing Format. With these insights, you will be better equipped to convey your message with precision, facilitating an enhanced ability to attain your intended objectives. 

Table of Contents  

1) What is Report Writing? 

2) Key features of Report Writing 

3) Different types of Report Writing 

4) What is the Report Writing Format? 

5) Examples of Report Writing 

6) Tips for successful Report Writing 

7) Difference between essay and Report Writing 

8) Difference between project writing and Report Writing 

9) Common mistakes in the practice of Report Writing 

10) Conclusion 

What is Report Writing?  

Report Writing is a structured and systematic method of conveying information, findings, and analysis to a specific audience. Reports are typically used in academic, scientific, business, and professional settings to account for research, experiments, investigations, or other activities.  

The primary purpose of a Report is to present data, facts, and recommendations in a clear, organised, and objective manner. A well-crafted Report should include the following characteristics: 

1) Strict adherence to the Report brief's stipulations. 

2) A thorough analysis of pertinent information. 

3) Structuring the content in a coherent and logically ordered manner. 

4) Consistent presentation following the guidelines outlined in the Report brief. 

5) Drawing sound conclusions substantiated by the evidence and the Report's analysis. ​

Report Writing Training

Key features of Report Writing  

Effective Report Writing encompasses a range of vital features that contribute to the clarity, conciseness, and utility of the information being conveyed. These key features ensure that the Report serves its intended purpose with precision and effectiveness. Some of these include the following:  

Key features of Report Writing

1) Clarity of expression: Reports should be composed lucidly and concisely, devoid of jargon or technical terminology that might perplex the reader. The language employed should be easily comprehensible and readily accessible. 

2) Objective tone: A Report must maintain objectivity, ensuring it should remain free from bias or personal viewpoints. This objectivity becomes particularly critical when presenting data or analysis, as it ensures impartiality and reliability. 

3) Precision and accuracy: Reports should be founded upon credible sources and precise, verifiable data. Information needs to undergo rigorous validation and cross-verification to guarantee its correctness and currency. 

4) Structured writing: Reports should follow a well-organised and logical structure featuring distinct headings, subheadings, and sections. This organisation facilitates a seamless flow of information and enhances readability. 

Visual aids: Including visual aids, such as charts, tables, and graphs, can significantly enhance the Report's effectiveness. These graphical representations serve to illustrate key points and make complex information more accessible and comprehensible to the reader. 

Different types of Report Writing  

Reports are versatile documents crafted for an array of purposes and tailored to diverse audiences. The unique character of each Report arises from its content, purpose, and the specific facts it seeks to convey. A pivotal classification of Reports emerges from the context in which they are penned, distinguishing between formal and informal Reports. The following are some of the most prevalent Report types encompass:  

Different types of Report Writing

1) Annual Reports: These comprehensive documents provide a detailed overview of an organisation's activities, performance, and financial health over a year. They are typically directed towards stakeholders, shareholders, and the public. 

2) Weekly Reports: These recurring updates are geared towards summarising weekly activities, progress, and milestones, offering a snapshot of ongoing projects and goals. 

3) Academic Reports: Common in educational settings, academic Reports involve students exploring specific subjects, experiments, or research. They are essential for assessing and documenting learning and research outcomes. 

4) Research Reports: Research Reports delve into in-depth investigations, studies, or experiments, presenting findings, analyses, and conclusions based on extensive research. These Reports are instrumental in the academic, scientific, and business realms. 

5) Sales and marketing Reports: These Reports track and analyse sales performance, strategies, and customer trends, helping businesses refine their marketing efforts and enhance sales growth. 

6) Project Reports: Project Reports provide a comprehensive account of project progress, including goals, strategies, achievements, and challenges. They are invaluable for project management and accountability. 

7) Newspaper Reports: Newspaper Reports are journalistic pieces that convey news, events, or stories to the public. They adhere to a specific format and style designed for mass consumption. 

8) Magazine Reports: Tailored for a more niche audience, magazine Reports explore topics in greater depth and often combine text and visuals to engage and inform readers. 

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What is the Report Writing Format?  

Report Writing Format is the systematic arrangement of a formal document that conveys information on a particular subject or matter. This format typically encompasses components that must be incorporated into the Report to present specific topics in an organised and systematic manner. Report Writing comprises eight essential elements, including: 

1) Title page: The title page contains vital details such as the Report's title, the author's name, the date of submission, and other pertinent information. 

2) Table of contents: The table contains the principal sections and subsections within the Report, along with their corresponding page numbers, facilitating easy navigation. 

3) Executive summary: An executive summary provides a brief overview of the Report, highlighting the key conclusions and recommendations that emerge from the Report's content. 

4) Introduction: The introduction furnishes background information concerning the subject or issue, elucidates the Report's purpose and scope, and outlines the methodology employed in its preparation. 

5) Main body: This section serves as the core of the Report, presenting most of the information. Typically, it is divided into several sections and sub-sections. Within the main body, you can anticipate encountering data, analysis, and discussions about the subject or issue at hand. 

6) Conclusion: The conclusion section encapsulates the primary findings of the Report and furnishes conclusions or recommendations in response to the gathered information and analysis. 

7) References: The references section compiles a list of all the sources cited in the Report, adhering to a specific citation style, such as APA, MLA, or Chicago. 

8) Appendices: Appendices contain supplementary materials, such as charts, tables, graphs, or additional supporting data, which enhance the reader's understanding of the Report's content. 

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The crucial components of effective Report Writing  

To craft a Report that effectively communicates its content, it's imperative to adhere to fundamental principles. These principles serve as the bedrock for ensuring that your Report is understandable but also accurate, concise, and informatively rich. Here are fundamental principles that should guide your report-writing process:  

Components of Report Writing

1) Clarity: Above all, a Report should prioritise clarity. It must be structured and written in a way that is easily comprehensible to the reader. 

2) Completeness: Your Report should encompass all the essential information necessary for a comprehensive understanding of the subject matter. Nothing crucial should be omitted. 

3) Conciseness: An effective Report is marked by its brevity. It should offer only pertinent and necessary information, avoiding unnecessary verbosity or tangential details. 

4) Formatting: Proper formatting is crucial for a Report's professionalism. Consistency in fonts, spacing, and margins contributes to the overall readability and appeal of the document. 

5) Relevance: Every piece of information presented in the Report should directly align with the Report's purpose. Irrelevant details can dilute the impact and focus of the Report. 

6) Timeliness: Timeliness is a critical factor. Reports should be completed and delivered within the stipulated timeframe to ensure that the information remains relevant and actionable. 

7) Presentation: The visual presentation of the Report is important. A well-presented Report is more engaging and encourages a deeper understanding of the content. The layout, graphics, and overall aesthetics should be pleasing to the eye. 

By adhering to these core principles, you can ensure that your Report serves its purpose effectively, offering clear, comprehensive, and professional communication of the subject matter. 

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Example of Report Writing  

Consider the following case: If a student is instructed to draft a Report about a car accident in London, United Kingdom, where five individuals tragically lost their lives. You can follow the below provided format to write an effective report.  

Title: "Fatal Car Accident Claims Five Lives in London, United Kingdom" 

Byline: ABC 

Location and Date: London, November 20XX 

In London, United Kingdom, a devastating car accident unfolded early this morning, resulting in the tragic loss of five lives. The incident occurred at 5 AM, and within 20 minutes of the crash, bystanders rushed the victims to a nearby hospital. However, despite immediate medical attention, all five individuals were declared deceased by the senior physician at the hospital within one hour. 

While the specific details of the accident are yet to be revealed, the exact cause remains unconfirmed by the police. It is worth noting that the accident-induced traffic jam prompted the local authorities, including the Police Captain and his team, to swiftly respond by removing the vehicle and resolving the congestion issue. 

Reports suggest that the frequency of accidents in the region has increased since the beginning of the month. In response, the Police Station has established a dedicated team of six individuals to conduct a thorough investigation into these incidents. The Police Captain of London Police Station stated, "We are prioritising the resolution of this matter, as the number of accidents has escalated this month. Our team is committed to a comprehensive investigation." 

Tips for successful Report Writing  

The following are some tips for successful Report Writing:  

Tips for successful Report Writing

1) Thorough planning: Invest time and effort in systematically planning your Report to ensure effective information gathering and organisation. 

2) Expert quotations: Enhance the credibility and depth of your Report by incorporating relevant quotes from experts or authoritative sources. 

3) Credible sources: Rely on trustworthy and well-established sources for the information you include in your Report to maintain its reliability. 

4) Proofreading: Conduct meticulous proofreading before submission or publication to eliminate errors, enhance clarity, and improve overall quality. 

5) Objective focus: Ensure that every aspect of your Report aligns with its primary objective to maintain relevance and coherence. 

6) Concise language: Use short and straightforward sentences for easy comprehension and reader engagement. 

7) Structured format: Adhere to a predefined format or structure to maintain organisation and clarity in your Report. 

8) Formal tone: Employ a formal tone and writing style to convey professionalism and seriousness in your Report. 

Difference between Essay and Report Writing  

The following explains the difference between Essay and Report Writing:  

Difference between Project Writing and Report Writing  

The following table shows the differences between Project Writing and Report Writing:  

Common mistakes in the practice of Report Writing  

There exist several common errors that both students and Report Writers frequently need to correct during the process of Report composition. By sidestepping these typical pitfalls, both students and professionals can develop Reports that are not only effective but also leave a lasting impact, marked by qualities like clarity, accuracy, and objectivity: 

1) First-person writing : One common mistake often seen among students and Report writers is using the first person, involving terms like "I" or "me." In Reports, the preferred approach is to adopt an impersonal tone, opting for the passive voice instead. 

2) Incorrect formatting : A frequent error lies in the improper formatting of Reports. Reports should adhere to a format that employs numbered headings and subheadings to structure the content, whereas essays usually revolve around constructing a clear line of argument within their content. 

3) Inadequate content introduction : Failure to adequately introduce the content is another misstep. In a report, the introduction ought to present the Report's content rather than introducing the broader subject under discussion. It is crucial to clarify the report's scope and outline what the reader can expect to encounter rather than providing an exposition on a particular concept. 

4) Omitting relevant sections : Students and Report writers often need to pay more attention to the inclusion of areas explicitly outlined in the assignment instructions, such as a bibliography or specific types of information. This oversight can result in a less comprehensive interpretation of the subject matter. 

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Conclusion  

Acquiring the skill of Report Writing is valuable for individuals in various aspects of life. Report Writing is a demanding and comprehensive endeavour that necessitates a diverse skill set, including proficiency in writing, research, design, presentation, and organisation. These reports can serve various purposes, including informing, analysing, or persuading a targeted audience. We hope our blog has answered your queries on what Report Writing Format is as its proficiency is universally beneficial for personal and professional growth. 

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Report Writing: Format, Examples, Tips, and More

Report writing: this article presents the latest format for report writing and various things related to it. know in detail about report writing methods, format, tips, and more. this can be useful for students of classes 10 and 12..

Tanisha Agarwal

Report Writing : A report is a document consisting of data, facts, and statistics about a particular topic. Based on this information, an elaborative piece of writing is presented, which is known as report writing. The main basis of report writing is to use factual information to extract meaning from it. It is used in various ways by schools, organizations, media, companies, etc. Academically, it is used to report an incident, an event, or any school-related matters. Organizations and companies use it for maintaining data about employees, leaves, performance, and more. Media uses it to present information, facts, sting, bring out the wrong in the eyes of the public, report incidents, and much more. There are multiple areas where a report can be used. 

What is report writing?

Elements of report writing.

  • Title Page - The title page must be concise, brief, and specific, indicating what the report is all about.
  • Table of Contents - This is a list of topics that users can find in the report along with the mention of their respective page numbers.
  • Summary - The summary of a report informs the reader about what has constituted the formation of that report and what users can draw from it.
  • Introduction - The introduction gives an overview of the report, to the readers. It explains in brief what the report is all about.
  • Discussion- It contains the main body of the report. It describes the main title in detail and presents multiple arguments backed by facts and figures.
  • Conclusion - The conclusion sums up the entire report in a whole. It presents arguments from every possible angle.
  • Recommendations - Recommendations present possible solutions for the problems/issues mentioned in the report.
  • Results- It consists of conclusions drawn from the statistics present in your report. It can also lay possible results, that may be a part of future activities.
  • References - Since the report is presented on the basis of mere facts, it is important to mention all your sources of information to prove that the report is authentic and not fabricated.

Types of report writing

  • Annual reports
  • Weekly reports
  • Academic reports
  • Research reports
  • Sales and Marketing reports
  • Project reports
  • Newspaper reports
  • Magazine reports

Stages of Report Writing

  • Planning- The foremost and most important step in the process of report writing is Planning. A clearly drafted plan leads to easy execution, cooperation, and timely completion of your work. Planning can tell you what all has to go in a report, in what order, and to what extent.
  • Collection of information - This is an important step in the process of report writing. Since, a report has to be backed by factual information, collection from authentic and credible sources is a burdensome task. Students should always be careful about their sources of information. Wrong sources can lead to wrong conclusions and the presentation of wrong information.
  • Organization of information - The next step is to organize your information. Whenever a report is in its initial stages, the writer is overloaded with information, credible as well as incredible. The information has to be refined as per the relevance, need, and authenticity. After refining, it has to be presented in an order which is understandable and engaging for readers. 
  • First draft - After the information has been gathered, refined, and organized, it is time to present the information. Now, comes the actual part where a report is written by utilizing all the present information. It has to be drafted in a manner that is easy to understand, factual, and formal.
  • Proofread - It is important to proofread your report for any grammatical errors, spelling mistakes, writing errors, misplacement of punctuation marks, or wrong information. The report should be made public only after it has been checked thoroughly.

Format for Report Writing

Report writing can use different formats as required by the authorities, teachers, or supervisors. But a generic format is presented here, which can be used in all aspects.

The report has to begin with a  ‘ Title Page’ . This should consist of the author's name, date of submission, name of the person to whom the submission is to be made, the title of the report, and the subject. It begins on the left side of the page in the following order:

Authors’ Name: Usually written in the middle of the page.

Date of submission:

Now comes the summary which includes a short paragraph or a few paragraphs on the objectives of the report, findings of the report, the recommendation for the report, and an overview of the entire report.

                                                                Summary 

Then, the introduction is presented on the next page. It introduces the topic of the report and what readers can expect. This can be summed up in a single paragraph.

                                                               Introduction

Now, the report is discussed exhaustively. Different facts, figures, messages, and arguments are presented as a part of the body. It has to be formal in nature and can consist of multiple paragraphs.

Then, a methodology is laid out. Here, the methods used in research, and collection of information are mentioned in detail along with the processes.

After this, findings/results are presented to support the arguments.

Now, the report is concluded with a mention of all the important points touched on in the report.

At last, references are attached to show sources of factual information.

Format of Report Writing for Class 10 and 12th

Format for a newspaper report.

Heading/Headline : Title of the report

Byline : Author’s/Reporter’s name and designation

Place and Date : Place of incident and Date of publication

First Para : Consists of the news peg. The main reason for the report. Answers some basic questions like what happened, when, how, who are the concerned people involved, and where did the reporting incident take place. The first paragraph usually answers 5W’s (What, why, where, whom, and when) Two or three important ones should be answered here.

Body (Accompanying paragraphs) : The next few paragraphs must consist of details and facts related to the topic. These paragraphs should answer the rest of the W’s and an H (How did the incident take place). Usually, news reports must have some quotes from officials in these paragraphs to make the report look more authentic.

Conclusions : This is the ending paragraph, which sums up the entire story.

Format for a magazine report

The same format is followed for magazine reports. But they are usually the more informal ones and have topics different in nature than news reports. The same format is followed for magazine reports as well.

Place and date : Place of event and Date of publication

First Para : Introduces the topic and motive of the report.

Body (Accompanying paragraphs) : The introduction is accompanied by reasons, facts, figures, quotes, and other additional information related to the topic. All the information has to be arranged in a sequence.

Examples of report writing

Suppose, in an examination, a student is asked to write a report on an incident that took place in the Kinnaur district of Himachal Pradesh. Five people lost their lives during a car accident in the city. As per reports, all five were heavily injured and found dead after 1 hour of reaching the hospital. After 20 minutes of the accident, they were rushed to a nearby government hospital. The incident took place at 5 in the morning. The accident led to a traffic jam, following which the car was removed from the road by the police superintendent of Kinnaur Police Station and his team.

                        Heading: Five killed in car accident in Kinnaur of HP

Byline: By ABC  

Place and date: Kinnaur, May 23 

First Para: Five people were killed in a car crash in Kinnaur district of Himachal Pradesh, this morning. According to sources, the time of the accident was 5 in the morning. Victims were rushed to a nearby hospital after 20 minutes by a resident crossing by the spot of the accident. After one hour of reaching the hospital, all five people were declared dead by the senior doctor of the hospital.

The details of the accident are still awaited. No confirmation on the cause of accidents has come from the police as of now. It is being said that the traffic jam caused by the accident brought the police’s attention to the matter and the residents of the place. The Police Superintendent, along with this team, rushed to the accident spot and removed the vehicle to clear out the jam.

According to sources, accidents in the area have been increasing since the start of the month. The Police Superintendent of the Kinnaur Police Station said, “ We are trying to address this matter on priority. There has been an increase in the number of accidents since the start of this month. We have built a team of six people who will investigate the case”.

magazine report writing

Tips for Report Writing

  • Plan your report.
  • Take quotes from authorities, if necessary.
  • Use credible sources for your information.
  • Proofread before submission/publication.
  • Stick to the objective of the report.
  • Use short and simple sentences.
  • Stick to the format.
  • Use a formal tone and style of writing.
  • Research well.
  • Use an active voice.

Topics for report writing

  • Science and Technology
  • Social issues
  • Environmental hazards, Climate change, Pollution
  • Culture and traditions
  • News/Breaking/Trending
  • Summits/Conferences
  • International and national disputes

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Crafting Reports is quite an arduous task on its own. Crafting remarkable Reports is an even more exhausting exercise. Crafting a perfect Magazine Report is, well, something otherworldly. Yet, with the WePapers.com free database of expertly written Magazine Report examples, the job is entirely manageable. Browse our directory, find a sample that satisfies your essential requirements and use it as a source of content arrangement and structuring ideas in order to create your own original Report on Magazine .

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Report Writing Format for Class 12, Get Newspaper Report Writing Topics_00.1

Report Writing Format for Class 12, Get Newspaper Report Writing Topics

Report writing Format is a formal style of writing elaborately on a topic. The Format of a report and report writing format is always formal. Get Newspaper Report Writing Topics here in this article.

Report Writing Format for Class 12, Get Newspaper Report Writing Topics_20.1

Table of Contents

Report Writing

Report writing is a formal way of writing in-depth about a subject. A report’s writing style and tone are always formal. The target audience is the segment on which you should concentrate. Writing a report about a school event, a business case, etc. are a few examples.

Read: Job Application Class 12, Letter, Format, Examples

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Report Writing Format

When it comes to writing a report, there are various formats to choose from depending on the specific requirements and guidelines provided by your organization, institution, or supervisor. However, the following format provides a general structure that can be adapted to most report writing situations:

  • Title of the Report: Clearly and concisely state the title of the report.
  • Author’s Name: Include the name of the person or team responsible for writing the report.
  • Date: Mention the date the report is submitted.
  • Provide a list of sections and subsections with their respective page numbers for easy navigation.
  • Offer a brief overview of the report, summarizing the main objectives, findings, and recommendations.
  • Keep it concise, highlighting the key points in a clear and understandable manner.
  • State the purpose and objectives of the report.
  • Provide background information or context relevant to the report’s subject matter.
  • Outline the scope and limitations of the report.
  • Describe the research methods or approaches used in gathering data or conducting the study.
  • Explain the sources of information, data collection techniques, and any tools or instruments employed.
  • Present the main findings, observations, or results of the study or research.
  • Use headings, subheadings, and bullet points for clarity and organization.
  • Include relevant data, facts, figures, or statistics, and support them with proper references or citations.
  • Interpret and analyze the findings, providing insights and explanations.
  • Relate the results to the objectives or research questions.
  • Compare and contrast different findings, identify patterns, or highlight significant trends.
  • Discuss any limitations or challenges encountered during the research process.
  • Summarize the key points discussed in the report.
  • Draw conclusions based on the findings and analysis.
  • Address the research objectives and whether they were achieved.
  • Offer practical suggestions, proposals, or actions based on the report’s findings.
  • Clearly outline the steps or measures that should be taken to address the identified issues or capitalize on opportunities.
  • List all the sources, references, and citations used in the report, following the appropriate citation style (e.g., APA, MLA).
  • Include supplementary materials such as raw data, charts, graphs, maps, or detailed calculations that support the report.

Report Writing Format Class 12

Reports are written summaries of what has been seen, heard, done, or investigated. It is a methodical and well-organized exposition of the details and conclusions of an incident that has already occurred. Reports are used as a kind of written assessment to determine what you have learned from your reading, research, or experience as well as to provide you practice using a crucial skill that is frequently utilized in the workplace. Typically, the exam will ask you to write a newspaper article or a magazine report. Reports that are published in newspapers are known as newspaper reports, while magazine reports are typically written for student publications.

Read more: Notice Writing Class 12, 10, Format, Topics With Examples

Newspaper Report Writing

A well-written report must possess the following qualities

  • Analyze the information whether it is true or not.
  • Structure the events in sequence.
  • Present in an impressive manner.
  • Make an appropriate conclusion on true evidence.

Last but not least, it is important to follow the proper format and not forget that the format carries the marks.

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Newspaper Magzine Report Writing Format

  • Heading: A title that catches the attention of the reader so that readers may get interested in reading the full report.
  • Byline: Name of the person writing a report, Not to mention your personal details in the answer.
  • Opening Paragraph:  It can include the ‘5 Ws’ namely, WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief guest.
  • Sequence of the event in detail: The correct order in which the events took place, along with a description of each. It serves as the primary paragraph and can, if necessary, be divided into two short paragraphs.
  • Conclusion: This will include the ending of an event along with the description.

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Report Writing Class 12 in English

Newspaper report writing format.

  • Headline-  A descriptive title which is expressed the news in short.
  • Byline- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.
  • Place and date of reporting-  It is generally not mentioned in a magazine report separately, but in a newspaper report, you have to.
  • Opening paragraph-  It includes an expansion of the headline.  It needs to be short as it is a general overview of the report.
  • Account of the event in detail – It is generally written in two parts: First, a complete account of what happened in its chronological sequence (preferably), and second, the witness remarks.
  • Concluding paragraph-  This will include the action that has been taken so far or that will be taken. It is the last paragraph of the report.

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Report Writing Format Important Points

  • Make sure the language you use is appropriate for the group of people you are speaking to. It is not advisable to speak to children using complex words.
  • Make sure to use paragraphs when writing.
  • Practice with exam papers from prior years.
  • Read all the examples as much as you can. You will get a sense of how things are genuinely written from it.
  • At least twice through the question, highlight the key details. It’s crucial to comprehend the question and look beyond the obvious. Once, Albert Einstein said,

“If you can’t explain it simply, you didn’t understand it well enough.”

Format of Report Writing- To the point

A report must include the answers of the following questions:

  • What – name of the occasion and event, who conducted it
  • Where- venue of the event
  • Date and timing of the events (teaching and social work)
  • An ending of the standard of the planned activities

Report Writing Topics

Here are some report writing topics across various fields:

  • Climate Change and Its Impacts on the Environment
  • The Future of Renewable Energy Sources
  • Cybersecurity Threats and Prevention Strategies for Businesses
  • The Effects of Social Media on Society and Mental Health
  • Artificial Intelligence and Its Applications in Various Industries
  • Sustainable Development and Green Initiatives
  • The Rise of E-commerce: Trends, Challenges, and Opportunities
  • The Importance of Diversity and Inclusion in the Workplace
  • The Role of Education in Economic Growth and Development
  • Healthcare Technologies: Advancements, Challenges, and Ethical Considerations
  • The Impact of Automation and Robotics on the Job Market
  • Strategies for Effective Project Management in a Globalized World
  • The Role of Government in Promoting Economic Growth and Stability
  • Human Rights Issues: Challenges and Solutions
  • The Influence of Media on Politics and Public Opinion
  • The Future of Transportation: Innovations and Sustainability
  • Emerging Trends in Marketing and Consumer Behavior
  • Mental Health Awareness and Support Systems
  • Strategies for Effective Teamwork and Collaboration in the Workplace
  • The Impact of Globalization on Local Cultures and Traditions

Report Writing Examples

Magazine report writing examples.

You are Rahul/ Riddhi of ABC Public School, Delhi. Your school has adopted a village as a social responsibility. Students are being taken to teach the children of that village on a regular basis. Write a report, for your school magazine, on the various other programmes organized there in 120 – 150 words.

(SOURCE- CBSE Sample Question Paper 2018-19)

VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY RESPONSIBLE

-BY KARAN/ KRITI

On the occasion of World Literacy Day, ABC Public School, Delhi has taken an oath to embrace the village named Rajpur.

The school has taken the responsibility of educating the people residing in the village. Selected students from each standard are taken there every weekend, during school hours to impart knowledge. The first 6 month motive is to make each and every person capable of reading and writing. Free books and stationery is being provided for quality education. Children are given time to spend with each other, play games and interact. Apart from the educational needs, special care is devoted to hygiene and sanitation. Girls are being given awareness on the importance of menstrual hygiene as well. Various talent hunts have been organised which left everyone overawed. The immense enthusiasm and zeal in the people to learn is the main driving factor.

A family kind of environment is being created. The school treats the people of the village as its own students and is unbiased. By adopting a village, the school is making its students sensitive towards the needs of the environment at a young age. It is committed towards raising the leaders of tomorrow.

Newspaper Report Writing Examples

2. Write a newspaper report on a Bus Accident taking ideas from the following hints:

Shimla, April 4, Bus skidded, Chamba district, Koti village, 10 killed, villagers, 25 injured, third incident, mini truck accident, a pickup van fell into the gorge.

Answer                                                        Ten Killed In Himachal Accident

(Thursday, April 04, 2013, by TANS)

Shimla, April 4

The people were killed and 25 injured when a private bus skidded off the road and fell into a gorge in Himachal Pradesh’s Chamba district Monday morning, police said. This is the third major road accident in Chamba district in less than a month. The accident took place in Koti Village, about 22 km from Chamba town where it was headed to. Superintendent of police Madhusudhan told TANS over the phone from the spot. He said the injured were admitted to the zonal hospital, some 450 km from state capital Shimla. The dead were mainly men and belonged to nearby villages. Last month, 32 members of a marriage party were killed when their mini-truck rolled into a 500-metre deep gorge near Sherpur village, some 50 km from Chamba. On the same day in the other accident, a pick up a van carrying employees of a private company executing a hydropower project fell into a gorge near Bharmour, 65 km from Chamba, killing nine people on the spot.

Report Writing Tips

Here are some tips for writing a good report

  • Start with a clear purpose. What do you want to achieve with your report? Once you know the purpose, you can start to gather information and organize your thoughts.
  • Do your research. Gather as much information as you can about the topic of your report. This information can come from a variety of sources, such as books, articles, websites, and interviews.
  • Organize your thoughts. Once you have gathered your information, it is important to organize your thoughts. This will help you to write a clear and concise report.
  • Write in a clear and concise style. Use simple language that is easy to understand. Avoid jargon and technical terms.
  • Proofread your work. Before you submit your report, be sure to proofread it carefully for errors in grammar and spelling.

News Report Writing

Writing a news report involves summarizing and presenting factual information about a current event or story. Here is a step-by-step guide on how to write a news report:

  • Choose a Newsworthy Topic: Select a topic that is relevant, timely, and of interest to your target audience. This could be a local, national, or international event, depending on your audience and the publication you are writing for.
  • Gather Information: Collect all the relevant facts and details about the event. This may involve conducting interviews, researching online, and consulting official sources. Ensure your information is accurate and up-to-date.
  • Headline: A concise and attention-grabbing title summarizing the main point of the story.
  • Lead Paragraph (Lede): The opening paragraph should answer the essential questions: who, what, when, where, why, and how. It provides the most crucial information and should be concise.
  • Body: Provide additional details, quotes, and context in subsequent paragraphs. Arrange the information in descending order of importance.
  • Conclusion: Summarize the key points and provide any relevant background information.
  • Write the Report: Follow the inverted pyramid style, where the most important information comes first, followed by supporting details. Use clear and concise language. Avoid jargon and biased language. Write in the third person and maintain an objective tone.
  • Include Quotes: Incorporate quotes from relevant individuals involved in the event. Attribute quotes correctly and use quotation marks. Quotes add credibility and provide perspectives from people connected to the story.
  • Fact-Check: Verify all the information in your report to ensure accuracy. Check names, dates, and statistics. Avoid spreading false or misleading information.
  • Edit and Proofread: Review your report for grammar, spelling, and punctuation errors. Ensure the report flows logically and maintains a coherent structure. Read it aloud to check for clarity and readability.
  • Add Visual Elements: If applicable, include relevant photos, videos, or graphics to enhance your report. Visual elements can provide additional context and engage readers.
  • Craft a Headline: Create a compelling headline that summarizes the main point of the story. It should be attention-grabbing and concise.
  • Include a Byline: If you are the author of the report, include your name as the byline. If not, attribute the report to the appropriate author.
  • Cite Sources: If you used information from other sources, make sure to give proper credit and cite them according to the publication’s style guide.
  • Publish and Distribute: Once your news report is complete and reviewed by an editor if necessary, publish it in the appropriate media outlet. This may involve uploading it to a website, sending it to a newspaper, or sharing it through a broadcasting platform.

Remember that journalistic ethics, including accuracy, objectivity, and fairness, are essential when writing news reports. Always strive to provide the most reliable and unbiased information to your audience.

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Q: What are the factors to be considered while selecting report writing topics?

Ans: Factors to be considered while writing a report considers knowing the purpose of writing the report, the target audience, and the medium of its publication.

Q: What are the two types of report writing formats?

A: Newspaper report format and magazine report format are the two types of reports writing.

Q: Can I use informal language in a report?

A: No, informal language is not used in reports. Since the report has to be factual and objective in nature, it gives the purpose of giving an account of an event. Hence, the tone and language must be formal in nature.

Q: What is the ideal structure of report writing?

A: The best structure to write a report format is as follows: Heading Byline Content Conclusion

Q: What is the use of report writing?

A: Reporting writing is a type of writing that is widely used within academic as well as professional. Students must know how to write reports as it will greatly help them with skills needed in school and workplace.

Active and Passive Voice Change Exercises with Answers PDF

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How to Master Report Writing

Whenever anyone talks about report writing, images of my academy class and the boring report writing segment always comes to mind. What I didn't know then, but know now, is just how important report writing really is.

Amaury Murgado Headshot

As first responders, we consistently spend more time writing reports than on any other single task in law enforcement. The only thing that beats it is probably driving around patrolling our zones. And yet, beyond the academy, we get very little training in writing, period. We are just supposed to fumble through and learn other aspects of technical writing on our own. Because of this, we need to find a way of writing reports that will serve us well throughout our entire career.

As a report writing instructor, I am motivated by a school seal that belongs to the Philips Academy, better known as Andover. Andover is a prep school that was established during the American Revolution and is one of the oldest boarding schools in the country. The school seal was crafted by Paul Revere and includes the Latin phrase, "Finis Origine Pendet," which translates to the end depends on the beginning. The beginning is the focus of this commentary and it will cover the process of report writing.

Question of Style

We tend to write police reports for economy. "Detailed yet concise" becomes the battle cry for supervisors and at the same time creates a nexus for officers. In reality we write quickly so we can get to the next call only to write again. It's a convoluted method that demands a great deal but also tends to ignore some of the more technical aspects of writing. There is a middle ground, however, where technical writing and economy can meet to serve the greater good.

Experienced instructors know they can't teach report writing. By the time people come into law enforcement they either know how to write or they don't. You can't cram 12 years of school into a 40-hour block of instruction no matter how good you are. But what instructors can teach is a particular style of writing.

Style becomes the structure that helps form a quality report. If you focus elsewhere, and replace it with something more restrictive like an outline, then you miss the point altogether. For example, an outline is too rigid. It restricts your ability to maneuver. Combining elements or sections becomes more difficult. If you have ever worked a busy shift where your reports start to stack up, you understand the need to write in as tight a package as possible.

The problem is it's very hard to write concisely. Thomas Jefferson allegedly wrote a friend once and advised he was sorry for the length of his letter, as he did not have time to write a short one. You no doubt know this to be true from experience. We therefore have to strike a balance between writing a novel like "War and Peace" and Dave Smith persona Buck Savage's infamous short report "Saw drunk arrested same."

Journalistic Approach

We write to inform, not to impress. The first step involves using the journalistic approach. You need to answer who, what, when, where, why, and how. It sounds counterintuitive, but it's where police officers fail the most. And it's not because we don't have the information but because we haven't organized the information we do have to our advantage.

A highly effective report writing structure goes like this: how the officer got the call, what the complainant/witness/victim said, what the officer observed, and what the officer did. Adhering to this structure allows any first responder to tackle any initial investigation with ease.[PAGEBREAK]

How You Got the Call

We take for granted the numbers of ways we can get a call for service. We can be dispatched or flagged down. It can be a walk-up, or a follow-up. It's important to state how you got the call even if the investigation proves it to be something else. If it's in progress, you would put that information here as well, up until the situation was under control. Once calmed down, you go on to the next section. For example, if you drive up to find two males fighting, you can't begin your interviews until they get separated, calmed down, and checked for injuries.

What They Said

The next portion involves interviewing any witnesses, victims, complainants, and possible suspects. You summarize and paraphrase each of their testimonies. You should use quotes when they directly apply to the crime or violation. Don't be shy about vulgar language either. If they said it, you can quote it. You are just documenting their version and not necessarily what actually happened.

What You Observed

After your interviews, then write down what you observed. If the house has been ransacked, describe the scene in detail. If your victim has been hit, describe the injuries. If the victim swears someone kicked in the front door but you find no evidence to support the claim, you need to write that down too: "I found no evidence to corroborate that the door was kicked in."

What You Did

The last portion covers what you did while investigating the incident. This includes processing the scene, conducting a neighborhood canvass, or any other action material to the investigation. Minor things like handing out an incident number needn't be documented unless your agency's policies require it. Since this constitutes the last portion, also include a closing statement to let the reader know you are done. It can be as simple as, "The report was forwarded for further review."

General Tips

Don't answer a question and by doing so create a new one. A very common mistake occurs when someone writes, "I processed the scene with negative results." It begs the question, "Where and what did you process?"

If you have multiple witnesses, combine the like testimony and discuss the differences. For example, "Mr. Jones, Mr. Hernandez, and Mr. Smith all agreed that the vehicle was a brown compact. However, Mr. Johnson stated it was a green mid-sized car." This saves you from writing the same thing over and over again.

Work on sentence structure and cut out excessive words whenever possible. Never use seven when five will do. For example, "The victim had no suspect information and desired prosecution," is short and sweet.

You should also convert elements of the crime into sentences. Your report has to prove what you labeled it. "The victim stated that someone without consent entered her home and stole $500 worth of her property." In Florida that describes burglary, without having added any extra fluff.

Putting it All Together

Since style creates structure without locking you into an outline, you can easily combine any section. Here is a simple illustration: "I was dispatched to a burglary over with. Upon my arrival, I met with the victim, Mrs. Jones. She stated someone without consent broke into her home and stole $6,000 worth of jewelry." You have easily combined how you got the call and the elements of the crime, and set yourself up for the next part of the report, which is what the victim said. You even informed the reader that it was forced entry without writing a separate sentence.

Sometimes you'll write a long narrative and a reader can get lost in the details. Using a short summary paragraph at the end helps tie things up nicely. It highlights the totality of the situation and the outcome.

This type of structure helps new officers remove some of their anxiety. For first responders, the length of our reports works in reverse; the more complicated the call the easier the report. For example, most recruits are afraid of handling a homicide. In reality it's one of the easiest reports to write. You arrive, you secure, you contain, and then you call out detectives. Upon their arrival you turn everything over to them (assuming your agency works that way). Your biggest role becomes securing the scene. Your report is very short while a detective's may near book length.

On the flip side, a simple incident like someone hitting someone else might seem like it takes forever to write. This is especially true if you have multiple witnesses and victims on both sides. I have seen prosecution packets of this nature almost an inch thick.

Closing Thoughts

Report writing is relatively simple when you follow the structure of how you got the call, what people said, what you observed, and what you did. This particular style of report writing allows you to tackle any incident as a first responder. If you're a supervisor, don't tell your officers what to write or even how to write. Instead, show them what your agency needs and create a writing style. Give them some structure and let them fill in the blanks. They may just surprise you.

Amaury Murgado is a special operations lieutenant with the Osceola County (Fla.) Sheriff's Office. He is a retired Master Sergeant from the Army Reserve, has 23 years of law enforcement experience, and has been involved with martial arts for 37 years.

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One Utah paper is making money with a novel idea: print

The deseret news launched a free monthly compendium of its best journalism in september. it’s been profitable since october..

magazine report writing

At a time when many publishers are cutting print days, the Deseret News in Utah is finding success with a new print product.

Dubbed “The Digest,” the free publication amasses the Deseret News’s best journalism from its various platforms and is delivered to 120,000 homes around Salt Lake City once a month. The Digest launched in September and has been profitable since October, publisher Burke Olsen said.

“The result has been great enthusiasm from advertisers because this is now, I think, the largest newspaper product (in Utah). It has the largest distribution of any print product in the state that I’m aware of,” Olsen said. “It reinvigorated our advertising base.”

Executives at the Deseret News took inspiration from the company’s direct-mail advertising publication, Hometown Values, which is distributed for free to half a million Utah homes. They adopted a similar approach to create The Digest, which they insert into select copies of Hometown Values. Every month, they target certain ZIP codes in counties around Salt Lake City based on the audiences their advertisers are trying to reach.

The Digest has become a “marketing product that pays for itself,” Olsen said. It helps acquaint Utah residents with the Deseret News brand by republishing stories from the company’s website, newspaper, magazine and religion-focused publication. (Deseret News is owned by the Church of Jesus Christ of Latter-day Saints.)

Olsen estimated that a person who lives in one of the counties the Deseret News is targeting will receive The Digest about three times a year. The company wants The Digest to feel different from its other products, and it wants to make sure people do not receive it so often that they decide to abandon the Deseret News’ paid products.

“We tend to target established ZIP codes, more residential homes than rental areas, people who tend to have higher incomes — more disposable income — and that’s because that’s attractive to our advertising base,” Olsen said. “Over time, as we figure out on behalf of our advertisers what works and based on what kind of subscription uptick we get, we might focus on some ZIP codes more often than others.”

The Digest has nearly twice the audience as the Deseret News’ other print products — a selling point to advertisers — and the company expects to make $250,000 in profit off The Digest alone by the end of the year.

The Deseret News has already gotten phone calls from people who received The Digest and decided to subscribe to the biweekly paper, Olsen said. He speculated that a print paper taps into a certain nostalgia and its physicality lends readers a sense of accomplishment when they finish an issue.

Fifteen-year-old Adam Kunz said he discovered the benefits of physical papers when he came across a free sample from the Deseret News in the mail in November. Until then, he got most of his news through online aggregators like Google News. Newspapers were associated with “boring, old people stuff,” and Kunz hadn’t realized that the Deseret News was still printing physical copies of its paper.

He was surprised by how much he liked having a tangible paper in which stories were neatly packed. Kunz told his mother he wanted a Deseret News subscription for Christmas and that if she wouldn’t pay for it, he would buy it himself. Now, he starts and ends his days with the paper, reading a few stories at a time so that he can make the papers — which come twice a week — last.

Kunz said he especially likes following national news and political coverage, including stories about the election and bills passing through the legislature. He’s amassed a huge stack of papers in his bedroom. Though his friends and family sometimes tease him for paying for a newspaper subscription, Kunz insists they don’t understand “the experience of actually sitting down and flipping through the pages,” something he says is “awesome.”

“I think everyone has a responsibility to know what’s going on in the world.”

Before becoming publisher, Olsen worked as Deseret News’ head digital officer. “I didn’t care about our print products for a long time,” he admitted. But The Digest has made him wonder if there’s a product or marketing campaign that could slow or even reverse declines in print readership.

Though The Digest is still very new, Olsen has started to wonder if it might eventually outlive the Deseret News’ print paper. That is one of the things the company will be evaluating as The Digest moves forward.

“There may come a point at which this is no longer feasible and profitable because the cost of paper and postage continues to go up,” Olsen said. “But until it does, we ought to use as publishers, as news media, every avenue in creative ways of reaching audiences with journalism that will help them make better decisions … because they’re better informed about the world.”

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    Nov 4, 2023 9 minute read The term "report" refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know.

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    Revise and proofread Read through the entire report before sending it in. Report Writing Topics These are the most commonly used report types: Analytical Report External Report Formal Report Functional Report Informal Report Informational Report Internal Report Lateral Report Long Report Magazine Report Newspaper Report News Report Writing Format

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    2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot. 3.

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    March 8, 2023 by Prasanna Review Writing Arrangement 2021: What is a Report? Why is Report Writing Important? A show is that formal technical of an event, a person, or another entity. Essentially, it provides product, acquisitions and facts that are organised in the form of a document. How writing is to process of writing suchlike a report.

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    Write a report in 100-125 words for your school magazine. (Delhi 2010) Answer: Students Service To Victims Of Fire By: Sweety L.M. Jain School 14th February, 20xx.

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    Report writing is a formal style of writing elaborately on a topic. The tone of a report and report writing format is always formal. 01344203999 - Available 24/7. Courses . ... Tailored for a more niche audience, magazine Reports explore topics in greater depth and often combine text and visuals to engage and inform readers.

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    CUET ONLINE LIVE CLASSES 2023 Report Writing Format When it comes to writing a report, there are various formats to choose from depending on the specific requirements and guidelines provided by your organization, institution, or supervisor.

  22. How to Master Report Writing

    This particular style of report writing allows you to tackle any incident as a first responder. If you're a supervisor, don't tell your officers what to write or even how to write. Instead, show them what your agency needs and create a writing style. Give them some structure and let them fill in the blanks.

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  24. One Utah paper is making money with a novel idea: print

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