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How to Work with Presenter View in PowerPoint

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Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Enable Presenter View in PowerPoint

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Adjusting display settings in Presenter View in PowerPoint

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

Navigating slides in Presenter View in PowerPoint

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Show taskbar in Presenter View PowerPoint

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Reset and pause timer in Presenter View in PowerPoint

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Change the size of speaker notes in Presenter View in PowerPoint

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

Use Annotation Tools in Presenter View in PowerPoint

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

View all slides in Presenter View in PowerPoint

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Zoom into slides in Presenter View in PowerPoint

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Black or Unblack slideshow in Presenter View in PowerPoint

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle subtitles in Presenter View in PowerPoint

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

Toggle camera in Presenter View in PowerPoint

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

End slideshow in Presenter View in PowerPoint

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

Locating more slideshow options in PowerPoint's Presenter View

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

Accessing Show Presenter View in PowerPoint

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

Shortcut to access Presenter View in PowerPoint

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times.

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Bring presentations to life with PowerPoint Live

November 01, 2022.

By Microsoft Education Team

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Classrooms around the world contain students with very diverse abilities and needs, and research shows that this diversity has increased in recent years. For example, as of 2018 in the United States there were more than 5 million English as a second language (ESL) learners, accounting for approximately 10.2% of the total student population. 1  According to some estimates, that percentage could rise to 25% by 2025. 2  Additionally, approximately 15% of all people in the U.S. have a disability 3 , and as of the 2020-21 school year, more than 7.2 million students received special education services. 4  This highlights the importance of designing learning tools that can help students, teachers, and parents learn, understand, and communicate in ways that match their preferences and abilities. 

Microsoft Education is committed to doing our part to help schools achieve the UN Sustainable Development Goal #4, to “ensure inclusive and equitable quality education and promote lifelong learning opportunities for all,” 5  and one way we do that is by developing tools to reduce barriers to success for all learners. 

The latest in our series of Accelerate Learning kits, “ Real-Time Translation in Live Presentations ,” explores how artificial intelligence (AI) translation tools can be used to provide equitable learning for ESL speakers, or anyone with hearing or language processing difficulties. The translation feature available when activating “Live Presentations” in the PowerPoint web app is just one of many built-in features in  Microsoft 365 for education  that can benefit users of all different experience levels and abilities. 

We’ve written about several other features including:

  • Using Live Captions in OneNote for more inclusive learning
  • Help students become more confident speakers
  • Checking for accessibility: boosting opportunity in 3 clicks!

PowerPoint Live beyond the classroom

One use for Real-Time Translation is to support ESL students as they become more skilled with English. This is a great example of Microsoft’s commitment to AI for Good — read on for more ways it can be used. 

As a stand-alone feature, PowerPoint Live Presentations can bring your stories to life and  help everyone follow along and understand. Consider a parent-teacher night or an in-person school curriculum event. The presenter can generate a public Live Presentations link, and when attendees open this link with their own devices, they’ll be able to see the presentation captioned in the language of their choice, or view a transcript. They’ll also be able to navigate back to previous slides they may have missed. With these features, everyone can see, understand, and revisit any section of the presentation they’d like. Distractions, poor acoustics or being far away from the speaker won’t prevent them from listening and participating. The audience can also provide feedback to the speaker at the close of the presentation with an automatic survey feature. 

If you have Microsoft Teams available, you can go one step further with PowerPoint Live in Teams. As a teacher or presenter, you get a unique view that lets you control your presentation while staying engaged with your audience. You’ll be able to see their cameras, raised hands, reactions, and chat conversations. Using the cameo feature, you can insert a live camera view of yourself directly into your slides, bringing your content to life.

powerpoint live presenter view

Presenter view with PowerPoint Live in Teams 

Your students will be able to personalize their viewing experience with captions, high-contrast slides, and slides translated into their native language, without affecting anyone else.   

powerpoint live presenter view

Audience/Student view with PowerPoint Live in Teams

How does PowerPoint Live compare to the competition?

The Accelerate Learning whitepaper highlights how presentation software like Microsoft PowerPoint and Google Slides both offer ways to enable translation, and compares the process of setting up and using each tool from the perspective of the presenter and the audience. Both the Microsoft and Google versions allow users to select from many different language options and see live audio translated in real-time, but there are some key differences. For example, PowerPoint Live Presentations provides built-in translation with just a few clicks, but Google Slides does not. 

Using Microsoft PowerPoint, teachers or other presenters can open and activate Live Presentations, which generates a QR code for students to scan with a device and choose their preferred language for translation. 

powerpoint live presenter view

When the presenter activates Live Presentations in PowerPoint, students can scan the QR code and choose their preferred language.

Accessing translation on Google Slides requires students to open both a presentation window and a translation window, and arrange them side-by-side to see the presentation and translation concurrently. The need to manage multiple windows or install a third-party add-on makes the process harder to manage, which could require additional IT support and involvement, and could pose student privacy risks.

Creating a learning environment for students of all backgrounds

Providing a simple, easy-to-use translation solution like Live Presentations in Microsoft PowerPoint or PowerPoint Live in Microsoft Teams helps remove barriers to learning and enables students of all linguistic backgrounds and comprehension abilities to understand and participate in lessons in real-time. For more about Real-Time Translation, read the  comparative study , and visit the  K-12 Blueprint Learning Next  page for whitepapers, abstracts, and infographics for this and other Accelerate Learning topics.

1 English Learners in Public Schools | National Center for Educational Statistics

2 English Language Learners | National Education Association

3 World Report on Disability 2011 | World Health Organization

4 Students With Disabilities | National Center for Education Statistics

5 UN Sustainable Development Goal #4

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  • SCHOOL STORIES
  • MICROSOFT EDUCATOR CENTER
  • CONTACT SALES
  • Use Presenter View Video
  • Add speaker notes​ Video
  • Practice and time your presentation​ Video
  • Record a presentation Video
  • Print a presentation Video

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Use Presenter View

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PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

The Slide Show tab in PowerPoint has a check box to control whether Presenter View is used when you show a presentation to others.

Select which monitor to display Presenter View on.

powerpoint live presenter view

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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Dec 14, 2022

Magnify slides in PowerPoint and PowerPoint Live in Teams

Victoria Tran

Alana Brito

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Hello, Insiders! We are Alana Brito and Victoria Tran, Product Managers on the PowerPoint team. We are excited to share with you that you can now zoom into your slides when you are presenting them in PowerPoint for Windows, PowerPoint for Mac and PowerPoint Live in Teams. Meeting attendees can also privately magnify slides in PowerPoint Live in Teams.

Magnify slides

We are bringing Magnify Slide to Slide Show view and Presenter view by improving the previous zooming experience in presentation views in PowerPoint for Windows, and making our new Magnify Slide feature available in PowerPoint for Mac and PowerPoint Live.

You can now zoom up to 400% into your slides when presenting using your mouse, trackpad, keyboard, touch, or the Magnify Slide option. Also note that animations and videos will continue to run while your slides are zoomed in.

How it works (Windows, Mac)

To zoom in or out on your slide, do one of the following:

  • Note that the Magnify icon behavior in Windows has changed and the bright rectangle to select the zoom area has been removed. The slide is centraly zoomed by 200% when the magnify icon is clicked. 
  • Pinch or stretch on the trackpad.
  • Note that the zoom out behavior in Windows has changed and zooming out does not open the see all slides view. To see all slides use the shortcut ‘G’.
  • Press the + or – keys.

When zoomed in, you can pan the image with your mouse or touchpad by either tapping or clicking, and holding the slide, and then moving the image.

Magnify Slide tool in PowerPoint for Mac

Magnify Slide tool in PowerPoint for Mac

Magnify Slide tool in PowerPoint for Windows

Magnify Slide tool in PowerPoint for Windows

How it works (PowerPoint Live in Teams)

Magnify Slide tool in PowerPoint Live

  • Hover over the slideshow, pinch or stretch on trackpad.
  • Pinch or use the stretch touch gesture (on a touch enabled device).
  • Hover over the slideshow, and then hold the Ctrl key and scroll with mouse wheel.
  • Click the + or – buttons in the More Actions menu.

To pan around your slide, do one of the following:

  • Press the arrow keys.
  • Click and drag using a mouse.
  • Click and drag on a trackpad.
  • Use one finger to touch and drag (on a touch enabled device).

To reset your zoom level to default, 100%, press the Esc key.

When a presenter magnifies a slide in PowerPoint Live, all meeting attendees can view and follow along their magnified slide.

Meeting Attendees

When meeting attendees magnify a slide in PowerPoint Live, only they can view the magnified slide.

Scenarios to try

  • As a presenter: Use the Magnify Slide feature to zoom in on small elements on your slide while presenting to help your audience focus on specific areas. (Example: slides with diagrams or charts)
  • As a meeting attendee: Use the Magnify Slide feature to privately zoom into slides with small elements to view content without impacting others in the meeting.
  • As a teacher: Use the Magnify Slide feature in PowerPoint Live in Teams to play “I Spy” activities with students. Create a slideshow with a collage of small images and have students use the Magnify Slide feature to spot objects hidden in plain sight.

Known Limitation

  • Some controls in PowerPoint for Windows and PowerPoint for Mac will not work while zoomed in.

Availability

The feature is available to Beta Channel users running:

  • Windows: Version 2212 (Build 15928.20000) or later
  • Mac: Version 16.69 (Build 22120500) or later

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

Customer feedback

We want to hear from you! Please click  Help  >  Feedback  to give us input about this feature. 

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.

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The Microsoft Modern Workplace Blog

A blog about all things microsoft, modern, and work, use powerpoint live.

Just a short blog post today with a quick tip on how to use PowerPoint Live and importantly the Teams Presenter View. In the last couple of months I’d need another pair of hands to count how many times a presenter has not managed to share the correct view of their PowerPoint presentation. Either they are sharing their desktop and have not gone into the slide show or they don’t know where that pesky button to switch to presenter view is, There is a tip at the bottom of this blog as to why you may not be able to find this elusive button. The audience gets the below view instead of the nice shiny presentation you’ve worked hours on, and they can even see the really important notes you’ve put into the presentation but don’t actually want the audience to see.

powerpoint live presenter view

So it’s not the end of the world but it’s really easy to give a professional looking presentation with some brilliant features all built into Teams.

Below is a quick guide to using PowerPoint live in Teams. There are a number of advantages to using PowerPoint live. PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language. You can even click on links within the presentation which is super helpful. Present your slides

  • If you’re already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you’re wanting to present. If you don’t see the file in the list, select Browse OneDrive or Browse my computer.

powerpoint live presenter view

  • If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams.

powerpoint live presenter view

  • If you’re in PowerPoint for the web, select Present > Present in Teams.

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigating through your slides

There are a few options here depending on your preference

powerpoint live presenter view

  • Use the navigation arrows to go forward and backward.
  • Use the thumbnail strip to jump ahead or backwards.
  • Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

You can even get some awesome new clickers that integrate with Teams and PowerPoint Live, like the new Microsoft Presenter+ (HINT if you were wondering what to get me for Christmas just saying…)

Benefits for the Presenter

One of the major benefits of using PowerPoint Live is the extra features you can use all why still presenting your deck for the audience. You can toggle chat off and on to keep engaged with your audience. You get to see the audience reactions and hand raises. You can change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo. It helps the audience read your non-verbal cues and keeps them engaged. You can easily use the Laser pointer, Pen, Highlighter, or Eraser.

Benefits for the Audience

The audience gets a number of great benefits form this and they can interact with your presentation without affecting anyone else.

  • Use the navigation arrows to move around to different slides. Go back to check on information you may have missed or go forward to preview upcoming slides. You can always get back to where your presenter is by selecting Sync to Presenter. Don’t worry if you’ve got a big reveal later in your presentation and you don’t want those curious peeps to go spoiling it for themselves you can turn this off using the Private view toggle to turn it off.

powerpoint live presenter view

  • Click any hyperlink on slides to get more context right away, this is such a helpful feature and will stop some of the famous PowerPoint bingo phrase of “Don’t worry we’ll share the deck after the presentation so you can get to all these links)
  • Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.
  • Use a screen reader to get full access to the slide content.
  • Translate the slides into one of 19 languages. Select More options > Translate slides and then choose a language.  

powerpoint live presenter view

  • Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast. Really useful and important to make your presentations more inclusive.
  • Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem. Really important when your kids are at home streaming YouTube on 5 different devices and playing Fortnite

Important stuff to remember

  • PowerPoint Live is not supported in Teams live events.
  • Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
  • Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.
  • When you share from Teams, the PowerPoint Live section lists the most recent files you’ve opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won’t change.
  • If you select Browse and choose to present a PowerPoint file that hasn’t been uploaded to Teams before, it will get uploaded as part of the meeting. If you’re presenting in a channel meeting, the file is uploaded to the Files   tab in the channel, where all team members will have access to it. If you’re presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

If you didn’t know about PowerPoint live, now you do. Or if you were sharing your screen instead of using PowerPoint Live then definitely give it a go for all the reasons above but if you’re still set on using the old school method then you might need to make sure presenter view is enabled by doing the below.

  • You can go to Slide Show tab > Set Up Slide Show > Under Slide show monitor, select your “Primary screen” and check Presenter View

Personally, if it’s an important presentation I like to be at my home office with my ultrawide monitor so I can make use of multiple screens.

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

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Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

  • 2003 : Introduction of a basic Presenter View with slides and notes.
  • 2007 : Enhanced screen setup with better dual-monitor support.
  • 2010 : Introduction of slide zoom and laser pointer features.
  • 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

  • This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
  • The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
  • Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
  • Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
  • Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

powerpoint live presenter view

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

  • Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
  • Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
  • Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
  • Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
  • There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

  • Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
  • At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
  • Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
  • If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
  • Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
  • Next Slide Preview : Gives a preview of what’s coming next.
  • Speaker Notes : Displays your notes for the current slide.
  • Slide Navigation : Use this to jump to a specific slide.
  • Annotation Tools : Highlight or draw on your slides in real-time.
  • Timer : Keeps track of how long you’ve been presenting.
  • You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

  • Smooth Transitions : Eliminates awkward pauses between slides.
  • Improved Pacing : Know when to speed up or slow down based on upcoming content.
  • Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

  • Bold the crucial points to ensure they stand out.
  • Use concise bullet points for easier and quicker reading.
  • Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

  • Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

  • Use contrasting colors to ensure visibility.
  • Don’t overdo it; the aim is to emphasize, not to overwhelm.
  • Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

  • Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

  • Connect your computer to the projector or external display.
  • Launch PowerPoint and open your presentation.
  • Go to the Slide Show tab and select Set Up Slide Show .
  • In the pop-up, ensure Browsed by an individual (window) is selected.
  • Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

  • Within Presenter View, hover over the bottom to reveal the toolbar.
  • Click on the gear icon to adjust settings.
  • Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

  • Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

  • Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

  • Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

  • Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

  • Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

  • Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

  • Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

  • Go to the Transitions tab.
  • Browse and select your preferred effect.
  • Adjust the transition duration if needed.
  • Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

  • Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

  • Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

  • Navigate to the Insert tab.
  • Choose Video or Audio and select your file.
  • Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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  • Tom Arbuthnot
  • Microsoft Teams Podcast
  • Tom’s Email Update

No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode

One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “Take control” of presenting the deck seamlessly.

In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with “next slide please”. It became a running joke with the UK Government updates that they were constantly prompting for “next slide please”

image

PowerPoint Live Presenter Mode won’t be suitable for every meeting type, as you may not want everyone in the meeting to have the power to “take control” but for internal “All Hands” type meetings, where multiple presenters have a couple of slides each to present, each presenter can just “take control” in turn and drive the slides.

Using PowerPoint Live Presenter Mode

image

Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer.

The person uploading will be the initial “deck presenter”; they will initially have control to move the deck forward for everyone in the meeting

Presenter Options in PowerPoint Live Presenter Mode

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The presenter gets a nice view of the overall deck and the current slide you are presenting. You will also see slide notes. This is so useful if you are presenting from a single screen. You can also see all the chat while presenting. This tight integration with PowerPoint is something that steps Microsoft Teams apart from other online meeting platforms.

You can also use the new “standout” mode (not sure about that name, I prefer “weatherman mode”) to appear over the slides which can help promote engagement. Note, standout mode person overlaid on the slides won’t come through on a recording, The recording will show normal bottom right video.

image

PowerPoint Live Attendee Features

Attendees can even personally move forwards and backwards in the deck, this is useful if they want to see what is coming up

image

the presenter can turn off this feature if they prefer

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Attendees can also personally put the slides into “high contrast mode” for improved accessibility. This only affects their view of the slides.

image

“Take Control” – the “next slide please” killer

Often in meetings with multiple presenters, before PowerPoint Live, one person presents the deck for the whole meetings, probably via screen sharing, and as the current talker asks that person to move the slides forward; “Next slide please”. Saving the pain of one person screens sharing, then another, then another.

With PowerPoint Live, In the meeting, everyone other than the current person presenting the slides will see the slide the presenter is presenting, but they also have a “Take Control” button.

image

The person that presses that button then gets the presenter view and control, and the original presenter gets prompted that someone has taken over. They can see who took over as the current presenter is shown in the bottom left.

This allows seamless transfer of presenters with no interruption for the “viewers” of the presentation for a much slicker meeting.

image

See the banner prompt notifying the previous presenter that someone has taken over presenting and in the bottom left I can see it’s Tom Morgan now presenting

Note, PowerPoint Live won’t work well for meetings where presenters need to “screen share” outside of a single PowerPoint deck. If someone does drop the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, it prompts them with the option to resume at the same point in the deck.

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About the author

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A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Founder and Principal at Empowering.Cloud as well as a Solutions Director at Pure IP.

Tom stays up to date with industry developments and shares news and his opinions on his Tomtalks.blog, UC Today Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

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So they have finally caught up to WebEx and Adobe Connect

Not bad. Would definitely need to be able to share other things like videos outside of PowerPoint. Also, other online meeting tools have this feature but if the original presenter tries to use their own screen, it overrides what the remote user is doing. Does this happen in Teams Live as well?

The original presenter can press take control, like the others.

[…] No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode. One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. The killer feature is that anyone can “Take control” of presenting the deck seamlessly. […]

Can you stop selected participants from taking control as well as moving forwards?

Yes, in the meeting settings

can you please give us more details how to do so?

thank you in advance!

Do you know of any way to make the Powerpoint slides bigger for the participants? The full screen command does not really go full screen anymore and all the zoom shortcuts zoom in on the controls, not the presentation – help!? I can’t find this anywhere – the old key commands that used to work now do not in Powerpoint Live. We are on laptops btw – not bigger monitors – hence the problem.

powerpoint live presenter view

Present Live: Engage your audience with Live Presentations

With Live Presentations in PowerPoint, audience members can see a presentation on their devices and read live subtitles in their preferred language while you speak. They can use "pinch to zoom" to see the slides more clearly on mobile devices, give feedback, send live reactions to the presenter, and navigate back to review previous slides.

Important: 

To use Live Presentations, presenters must have a Microsoft 365 subscription. Audience members don't need a subscription to participate in Live Presentations. 

Live Presentations is not supported for presenters in GCC, GCC-High, or DoD tenants.

Getting started

To get started with Live Presentations open your slide deck in PowerPoint for the web and go to the Slide Show tab. 

Important:  Live Presentations is supported on Microsoft Edge version 80+, Google Chrome version 72+, Mozilla Firefox version 68+, or Opera version 60+ on Windows or Mac. Currently Safari is not supported for presenters, but works fine for audience members.

First, check your audience setting. Click the drop arrow next to Present Live to select who should be able to connect to this presentation.

Audience selection for Live Presentation

Only people in your organization  - This is the default option for presenters signed in with their work or school account. It limits access to people signed in with accounts in the same Microsoft 365 organization (work or school) the presenter is in.

Anyone  - If you're presenting to an audience that includes people who are not in your organization you'll need to select this one. 

Next, select Present Live and your presentation will begin with a screen that shows a customized QR code. You can also start your Live presentation from the slideshow toolbar:

slideshow toolbar

Your audience can point their device cameras at the QR code, tap the link that appears over the QR code, and PowerPoint Live will load your presentation in their web browser. There's nothing for them to install.

The join screen of PowerPoint Live Presentations - showing the QR code and join URL.

Tip:  If they're having trouble using the QR code they can also just go to their browser and enter the short URL shown at the top of the presentation screen.

The audience can connect from any device has that has an Internet connection and a browser: iOS, Android, Windows, or Mac.   

Important:  For audiences accessing Live Presentations on their mobile devices it requires at least iOS version 11, or Android version 8.

Once your audience has joined the presentation simply advance to your first slide as normal to start presenting.

Presentation subtitles

Once your audience has loaded the presentation they will see your spoken words transcribed on the screen in near real-time. This is great for audiences when the acoustics of the venue aren't good, or if you have audience members who have difficulty hearing.

If an audience member would like to have your words translated for them into a different language, they can tap the language indicator and select from any of the supported languages. Once they've selected their language your spoken words will be machine translated into that language, and shown to them on their device as subtitles.

Each audience member can select the language of their choice.

Reviewing previous slides

If an audience member wants to look back at one of your earlier slides that can do that using the slide control that appears on their screen just below the current slide. They can go all the way back to your first slide, but they can only go as far forward as the slide you're currently displaying, so you don't have to worry about them reading ahead in your deck.

Live feedback

If an audience member using PowerPoint Live wants to give you feedback as you go, they can tap the feedback button (which looks like a smiley face) towards the bottom right of their device screen.  There they can select from a handful of different feedback types, from "like" to "puzzled" and more. Their selection will briefly appear on the presentation screen.

Presentation evaluation

When you end the presentation audience members using PowerPoint Live will each get a short survey where they get to rate your slide design, speaker's skill, content, and interaction with audience on a scale of 1 to 5. They can add any other comments or feedback they might have and submit. This feedback is collected by Microsoft Forms where you can view the aggregated, anonymous, responses. 

Important:  You can save the aggregated feedback email in your inbox, but the detailed audience feedback in Microsoft Forms isn’t kept indefinitely. If you want to keep the detailed feedback, go to the feedback form, select Open in Excel , and save the resulting Excel file.

Email summary

After the presentation you will get an email containing a summary of audience feedback responses, live reactions from the audience, and some recommendations on what to improve for the next time.

Presenting remotely?

You can still use PowerPoint Live Presentations when you present remotely! Here are a few tips for your that might help:

If you're presenting using Microsoft Teams and want to use Live Presentations you'll need to use screen sharing mode, rather than presentation sharing mode, to share your presentation. Otherwise you won't be able to start Live Presentations.

It will usually be easier for your audience to use a second device, like a smartphone or tablet, to join the Live Presentation. This allows their primary device to be dedicated to the presentation itself.

If an audience member has two (or more) screens on their device it can work to join the Live Presentation in a browser window on another screen, reserving the primary screen for the presentation.

Tips for creating and delivering an effective presentation

Rehearse your slide show with Presenter Coach

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IMAGES

  1. The New PowerPoint Presenter View for Microsoft Teams

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  2. how to show presenter view powerpoint

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  3. Using Presenter View in Powerpoint

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  4. How do I use Presenter view in Teams?

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  5. Presenter View in PowerPoint

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  6. How to Work with Presenter View in PowerPoint

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VIDEO

  1. Presenter View In PowerPoint (हिन्दी)

  2. PowerPoint presenter view, second display on a Mac

  3. How to view speaker notes in PowerPoint while presenting

  4. How to use PowerPoint Live in Microsoft 365 Online

  5. Can I Use PowerPoint Presenter View in MS Teams?

  6. PowerPoint 2013 Zoom In on a Slide in Presenter View

COMMENTS

  1. Present from PowerPoint Live in Microsoft Teams

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  2. How do I use Presenter view in Teams?

    How do I use presenter view in Teams? Using the Teams PowerPoint live view will help you give a professional PowerPoint presentation. In this video you will ...

  3. How to use PowerPoint Live in Microsoft Teams—2022 Method!

    Present your slide decks the right way with PowerPoint Live™ in Microsoft Teams meetings. PowerPoint Live is essentially PowerPoint presenter view, but for T...

  4. Present a PowerPoint Slideshow With Presenter View (+ Video

    Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.. Turn On PowerPoint Presenter View. In PowerPoint for macOS, simply click on Presenter View on the Slide Show tab to kick off the presentation in Presenter view. Turn on Presenter View by clicking on Presenter View on the Slide Show tab.. You'll see the Presenter View interface on one screen.

  5. How to Work with Presenter View in PowerPoint

    A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options) at the bottom in SlideShow mode and select Show Presenter View. You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey. The presenter can easily manage a PPT in presentation mode, with the ...

  6. Bring presentations to life with PowerPoint Live

    Using the cameo feature, you can insert a live camera view of yourself directly into your slides, bringing your content to life. Presenter view with PowerPoint Live in Teams. Your students will be able to personalize their viewing experience with captions, high-contrast slides, and slides translated into their native language, without affecting ...

  7. Use Presenter View in PowerPoint

    Select the Use Presenter View checkbox. Select which monitor to display Presenter View on. Select From Beginning or press F5. In Presenter View, you can: See your current slide, next slide, and speaker notes. Select the arrows next to the slide number to go between slides. Select the pause button or reset button to pause or reset the slide ...

  8. How to use the Presenter View in PowerPoint

    Take advantage of the PowerPoint Presenter View to practice and present your PowerPoint speaker notes. This view also helps you as a presenter by showing you...

  9. Magnify slides in PowerPoint and PowerPoint Live in Teams

    Meeting attendees can also privately magnify slides in PowerPoint Live in Teams. Magnify slides. We are bringing Magnify Slide to Slide Show view and Presenter view by improving the previous zooming experience in presentation views in PowerPoint for Windows, and making our new Magnify Slide feature available in PowerPoint for Mac and PowerPoint ...

  10. Use PowerPoint Live

    PowerPoint Live is not supported in Teams live events. Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

  11. Understanding Presenter View in PowerPoint: A Deep Dive Guide

    Step-by-Step Guide to Activate Presenter View: Open Your Presentation: Start by opening your PowerPoint presentation. This will be the one you intend to deliver. Navigate to the Slide Show Tab: At the top, you'll notice several tabs. Click on the one labeled 'Slide Show'. Check the 'Use Presenter View' Option:

  12. Microsoft Teams PowerPoint Presenter View

    Presenters can answer questions from meeting attendees on PowerPoint Live. To do this, click on the Raised Hand icon. Display Options. Here are the display options that you can choose from when using PowerPoint Live: In presenter mode, you can view your current slide better by removing the thumbnails and slide notes.

  13. No more "next slide please" with Microsoft Teams PowerPoint Live

    Using PowerPoint Live Presenter Mode. Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer. The person uploading will be the initial "deck presenter"; they will initially have control to move ...

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  15. Present Live: Engage your audience with Live Presentations

    Engage your audience in PowerPoint with Live Presentations. Search Search for help