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Exploring the Benefits of Using PPT Slide Gratis in Your Business Presentations

In today’s fast-paced digital world, business presentations have become an essential tool for conveying information and engaging audiences. One of the key elements that can make a presentation stand out is the use of visually appealing slides. PowerPoint (PPT) has long been the go-to software for creating professional presentations, and now, with the availability of PPT slide gratis (free PowerPoint slides), businesses have even more options at their disposal. In this article, we will explore the benefits of using PPT slide gratis in your business presentations.

Enhancing Visual Appeal

One of the primary advantages of using PPT slide gratis is its ability to enhance the visual appeal of your business presentations. Free PowerPoint slides often come in a wide range of designs, layouts, and color schemes that can be easily customized to match your brand or topic. These visually appealing slides can captivate your audience’s attention and make your content more memorable.

Additionally, PPT slide gratis often include high-quality images, icons, and graphics that can help illustrate complex concepts or data in a visually engaging manner. By incorporating these elements into your presentation, you can effectively communicate your message and make it easier for your audience to understand and retain information.

Saving Time and Effort

Creating professional-looking slides from scratch can be time-consuming and require significant design skills. However, with PPT slide gratis, you can save both time and effort by utilizing pre-designed templates that are ready to use. These templates come with pre-built layouts and formatting options that allow you to focus on creating compelling content rather than designing every aspect of your slides.

Moreover, many websites offer a vast collection of free PowerPoint slides specifically designed for different purposes such as sales pitches, project updates, or team meetings. This extensive library allows you to quickly find suitable templates that align with your presentation goals without having to spend hours searching or designing from scratch.

Cost-Effective Solution

Another significant advantage of using PPT slide gratis is that it provides a cost-effective solution for businesses, especially small and medium-sized enterprises (SMEs) with limited budgets. Instead of investing in expensive design software or hiring professional designers, businesses can leverage free PowerPoint slides to create visually stunning presentations without incurring additional costs.

Moreover, PPT slide gratis allow you to access a wide variety of designs and styles that would otherwise require purchasing premium templates or paying for custom design services. This cost-saving aspect makes PPT slide gratis an attractive option for businesses looking to create impactful presentations without breaking the bank.

Easy Customization and Flexibility

PPT slide gratis offer a high degree of customization and flexibility, allowing you to tailor your presentations according to your specific needs. Most templates come with editable features that enable you to modify colors, fonts, sizes, and layouts to match your brand guidelines or personal preferences.

Furthermore, these free PowerPoint slides are compatible with different versions of PowerPoint software as well as other presentation tools like Google Slides or Keynote. This compatibility ensures that you can easily access and edit your slides across various platforms without any compatibility issues.

In conclusion, incorporating PPT slide gratis into your business presentations can greatly enhance their visual appeal while saving you time and effort in the design process. The availability of free templates also makes it a cost-effective solution for businesses with limited budgets. Furthermore, the customization options and flexibility provided by these slides allow you to create unique presentations that align with your branding and communication goals. So why not take advantage of the benefits offered by PPT slide gratis and elevate your business presentations?

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.


powerpoint presentation 1 slide

powerpoint presentation 1 slide

Save a slide as an image or as a separate presentation file

On a PC or a Mac, if you have a particular PowerPoint slide that you want to use in different presentations, you can save it separately from the rest of the presentation. This article describes how to quickly and easily to move your slide from one presentation to a new one.

You can also save a slide as a picture that you can use in other applications.

Save a slide as a new PowerPoint presentation

In the slide thumbnail tab, on the left side of the PowerPoint window, select the slide you want to save.

Thumbnail pane

Note:  If you don’t see the Slide tab, click View > Normal .

Copy slide

Click File > New . Click Blank Presentation .

On the New screen, choose Blank Presentation.

On the  Home tab select  Paste to open the drop-down menu, and click the Keep Source Formatting button. This will paste the slide into your new presentation as the second slide.

From the Paste menu, choose the Keep Source Formatting icon.

Tip:  You can hover over the Paste icons to see what each paste option does.

Select the blank slide in the new presentation. Press the Delete key.

Click File > Save . Navigate to the folder where you want to save your slide.

Type the name of your slide image in the File name text box. Click Save .

Save a single slide as an image

In the slide thumbnail pane, on the left side of the PowerPoint window, select the slide you want to save.

Click File > Save As (or Save a Copy if your presentation is saved on OneDrive or SharePoint). Navigate to the folder where you want to save your slide.

Type the name of your slide image in the File name text box.

Click to open the Save as Type drop-down menu. Select one of the following image formats for your slide.

JPEG File Interchange Format (.jpg)

PNG Portable Network Graphics Format (.png)

GIF Graphics Interchange Format (.gif)

Scalable Vector Graphics Format (.svg)

In the Save As dialog box, identify the type of file you want your slide saved as.

Click Save . Review the PowerPoint dialog box, and select Just This One to save your selected slide as an image.

When you are asked which slide you want to export, click Just This One.

Note:  You can select All Slides to save each slide in your presentation as an image. Each slide will be saved as a separate file.

Slide pane

Click File > New Presentation .

A blank presentation opens.

Paste and keep source formatting

Select the blank slide in your new presentation. Press the delete key.

Click File > Save . Select where you want to save your slide.

Type the name of your slide image in the Save As box. Click Save .

In Normal view, open the slide you want to save. 

On the File menu, select Export . 

Under File Format , select the image format you want ( JPEG , TIFF , PNG , or BMP ). 

Select Save Current Slide Only . You may also enter a size for your slide image in the  Width  and  Height  boxes.

Select Export .

A message box appears that tells you where the image file has been saved on your system.


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PowerPoint 2010  - Slide Basics

Powerpoint 2010  -, slide basics, powerpoint 2010 slide basics.

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PowerPoint 2010: Slide Basics

Lesson 2: slide basics.



Excel 2010

PowerPoint includes all of the features you need to produce professional-looking presentations. When you create a PowerPoint presentation, it is made up of a series of slides . The slides contain the information you want to communicate with your audience. This information can include text, pictures, charts, video, and sound. Before you begin adding information to slides, you'll need to know the basics of working with slides. In this lesson, you will learn how to insert new slides, modify a layout , and change your presentation view .

Slide basics

Every PowerPoint presentation is composed of a series of slides . To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing slide view , and adding notes to a slide.

Optional: You can download this example for extra practice.

About slides

Slides contain placeholders , which are areas on the slide that are enclosed by dotted borders. Placeholders can contain many different items, including text, pictures, and charts. Some placeholders have placeholder text , or text you can replace. They also have thumbnail-sized icons that represent specific commands such as Insert Picture , Insert Chart , and Insert ClipArt . In PowerPoint, hover over each icon to see the type of content you can insert in a placeholder.

PowerPoint slide with placeholders

About slide layouts

Placeholders are arranged in different layouts that can be applied to existing slides or chosen when you insert a new slide . A slide layout arranges your content using different types of placeholders, depending on what information you might want to include in your presentation.

In the example above, the layout is called Title and Content and includes title and content placeholders. While each layout has a descriptive name, you can also tell from the image of the layout how the placeholders will be arranged.

Slide layout menu

Customizing slide layouts

To change the layout of an existing slide:.

Selecting a slide

To delete a placeholder:

You can easily customize your layout by deleting unwanted—or extra—placeholders from any slide.

cursor with directional arrows

  • Press Backspace or Delete on your keyboard. The placeholder will be removed from the slide.

To add a text box:

Text boxes allow you to add to your current layout, so you can place text wherever you want on your slide.

Text Box command

Explore our Text Basics lesson to learn more about inserting and using text boxes in PowerPoint 2010.

To use a blank slide:

For more control over your content, you may prefer a blank slide—a slide without placeholders—over one of the existing layouts. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.

Choosing a blank slide

Working with slides

To insert a new slide:.

New Slide command

  • A new slide will be added your presentation.

To instantly add a slide that uses the same layout as the one you have selected, click the top half of the New Slide command.

New Slide

To copy and paste a slide:

  • On the Slides tab in the left pane, select the slide you want to copy.

Copy command

To select multiple slides, press and hold Ctrl on your keyboard and click the slides you want to select.

To duplicate a slide:

An alternative to copying and pasting, duplicating slides copies the selected slide and—in one step—pastes it directly underneath. This feature does not allow you to choose the location of the copied slide, nor does it offer Paste Options for advanced users, so it's more convenient for quickly inserting similar slides.

  • Select the slide you want to duplicate.
  • Click the New Slide command.

Duplicate Selected Slides command

To delete a slide:

  • Select the slide you want to delete.
  • Press the Delete or Backspace key on your keyboard.

To move a slide:

  • Select the slide you want to move.

Slide insertion point

  • Release the mouse button. The slide will appear in the new location.

Managing slides and presentations

As you add slides to your presentation, PowerPoint offers a variety of views and tools to help you organize and prepare your slide show.

About slide views

It's important to be able to access the different slide views and use them for various tasks. The slide view commands are located on the bottom-right of the PowerPoint window in Normal view.

Slide view options

Normal view : This is the default view where you create and edit your slides. You can also move slides in the Slides tab in the pane on the left.

Normal View

Slide Sorter view : In this view, miniature slides are arranged on the screen. You can drag and drop slides to easily reorder them and to see more slides at one time. This is a good view to use to confirm that you have all the needed slides and that none have been deleted.

Slide Sorter View

Reading view : This view fills most of the computer screen with a preview of your presentation. Unlike Slide Show view, it includes easily accessible buttons for navigation, located at the bottom-right.

Reading View

Slide Show view : This view completely fills the computer screen and is what the audience will see when they view the presentation. Slide Show view has an additional menu that appears when you hover over it, allowing you to navigate slides and access other features you can use during a presentation.

Slide Show View

Use the keys on your keyboard—including the arrow keys, Page Up and Page Down keys, spacebar, and Enter key—to move through the slides in Slide Show view. Press the Esc key to end the slide show.

To view an outline of your presentation:

The Outline tab shows your slide text in outline form. This allows you to quickly edit your slide text and view the contents of multiple slides at once.

Outline tab

  • An outline of your slide text appears.

Typing in the outline

To organize slides into sections:

You can organize your slides into sections to make your presentation easier to navigate. Sections can be collapsed or expanded in the left pane and named for easy reference. In this example, we will add two sections: one for dogs that are available for adoption, and another for cats and other pets.

  • Select the slide you want to begin your first section.
  • From the Home tab, click the Section command.

Adding a section

  • Repeat to add as many sections as you want.

An expanded section

Adding notes to slides

PowerPoint gives you the ability to add notes to your slides—often called speaker notes —to help you deliver or prepare for your presentation. You can enter and view your speaker notes using the Notes pane or the Notes Page view.

To use the Notes pane:

  • Locate the Notes pane at the bottom of the screen, directly below the Slide pane.

Adjusting the Notes pane

To use Notes Page view:

  • Go to the View tab.

Notes Page command

  • Open an existing PowerPoint presentation . If you want, you can use this example .
  • Change the layout of a slide. If you are using the example, change the layout of slide 3 to Section Header .
  • Add a new blank slide, then insert a text box .
  • Copy and paste a slide, then move it to a new location.
  • View your presentation in Normal view, Slide Sorter view, Reading view, and Slide Show view.
  • View an outline of your presentation in the left pane.
  • Divide your presentation into at least two sections , and try collapsing and expanding them. If you are using the example, create one section for dogs and another for cats and other pets.
  • Experiment with adding speaker notes to your presentation using the Notes pane and the Notes Page view .



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How to Structure a PowerPoint Presentation

powerpoint presentation 1 slide

Table of Contents

powerpoint presentation 1 slide

This is the main part of your presentation, which should keep the promises you made in the introduction. This is where you explain your topic and present all your information. 

Depending on the nature of your presentation, divide it into segments/points. Arrange your points in a logical order and then provide information to support each of them. There are many different ways to organize your key points, for example:

  • Number your points according to their priority (1, 2, 3, …)
  • Place the points in a time frame (past, present, future)
  • Use narration (tell a story from beginning to end)
  • Present the points with a problem-solution dynamic (state a problem, describe its impact, offer ways to solve the issue)

A good conclusion summarizes the key points you made or highlights what the audience should have learned. It clarifies the general purpose of your presentation and reinforces the reason for viewing it. Here are the slides you may want to include:

  • Summary. List what goals your audience have achieved, what knowledge they got, and how this information can help them in the future.
  • Conclusion. Here you can thank your audience for viewing the presentation.

Tips for Structuring a Presentation in PowerPoint

Now that you know which parts a typical presentation should consist of, let’s see how to structure it in PowerPoint. 

1. Combine slides into sections

When working with a large PowerPoint presentation (PPT), you can create sections that can be collapsed and expanded. This will help you keep presentation slides organized and facilitate navigation in editing mode. To do that, follow these steps:

Adding sections in PowerPoint

  • To shift a section, right-click on its name and use the Move Section Up and Move Section Down options.
  • To collapse or expand a certain section, click on the collapse icon to the left of the section name. You can also minimize and maximize all sections at once by right-clicking on the section name and choosing Collapse All or Expand All .

As well, you can access these settings by choosing Slide Sorter under the VIEW tab.

Slide Sorter in PowerPoint

This kind of segmentation is a great way to overview the logical flow of your slides all at once and see if there are any changes required. For example, you may decide to break one slide into two or three, or the other way around.

2. Use the Outline View

One other way to structure a PowerPoint presentation in the editing mode is to use Outline View . You can choose it from the VIEW tab.

Outline View in PowerPoint

This view doesn’t display sections, but it shows the title and main text of each slide, which can give you a quick overview of the presentation contents. Here you can go through the entire text and edit it instantly. You can also work with text (on the left) and slides (on the right) simultaneously, as the latter is shown on the right side of your screen.

Note that, to be displayed in an outline, text needs to be typed in a text placeholder, not a text box . A text placeholder is a box with the words “Click to add text” or “Click to add title”, and it appears when you choose a standard layout.

You can also use Outline View to promote bullet text to titles and the other way around. To do that, right-click on a relevant title or text and select the Promote or Demote options.

Promote and Demote options in PowerPoint

Be attentive about demoting a title, as this will delete the original slide and move its title and text to the adjacent slide.

PowerPoint only allows users to promote and demote text, not entire slides. Therefore, there’s no possibility to change the hierarchical order of slides.

3. Create a table of contents

All the aforementioned tips help you organize a presentation when formatting it. However, it’s crucial that your viewers can easily navigate through entire presentation too. One sure way to provide them with this opportunity is to create an interactive and structured table of contents.

Though there’s no native automatic outline in PowerPoint, it can be created manually:

Creating a table of contents in PowerPoint

  • Press Ctrl+A to select all the names, and Ctrl+C to copy them. 
  • Then Press Ctrl+V to paste the copied titles on the desired slide. In case there are too many titles and they don’t fit onto a single page, you can divide the table of contents into two columns or place it on two slides.

Creating a hyperlink in PowerPoint

You’ll need to repeat this procedure to link all the chapters to corresponding slides. For more information, read this step-by-step guide on how to add a hyperlink in PowerPoint .

Now all the chapters can be accessed from a single table of contents, which is very convenient. However, you will also need to link them back to that unifying page. You can do this by inserting an Action Button on every slide of your presentation in Slide Master mode:

Slide Master in PowerPoint

Now there is a single page from which all the other pages can be easily accessed. As well, it’s possible to go back to the table of contents at any time with the intuitive Home button.

Depending on the size of your presentation, the time it takes to create an interactive outline may vary, as you will need to add hyperlinks to every chapter manually. Be aware that if you rename a slide or simply delete it, these changes will not be automatically registered in the table of contents. For example, if you delete a slide, its title will still be displayed in the table of contents, but clicking on it won’t lead the viewer to another point in the presentation.

This is what our sample presentation looks like:

powerpoint presentation 1 slide

A Better Way to Structure a PowerPoint Presentation

Creating a table of contents manually might be fine for a small presentation, but if you have 122 slides, it would require too much time and energy to do so. That’s why, instead of manually creating a table of contents, we took advantage of iSpring Suite and simply enabled the automatic outline.  

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

powerpoint presentation 1 slide

Note: iSpring Suite turns slides into HTML5 format, so your audience can view them online, right in their browsers. 

powerpoint presentation 1 slide

As you can see, the new presentation has a pop-up outline and a navigation panel, which make it possible to move to any slide at any time without leaving the slide show mode. 

How to set up navigation

To create navigation in your presentation, follow these simple steps:

  • Get a free trial of iSpring Suite.

Slide Properties in iSpring Suite

  • When you’ve configured the Slide Properties settings, click on Save & Close in the upper-left corner.

How to configure an outline

Whereas PowerPoint requires the outline to be designed manually, iSpring Suite has already prepared it for you. At the same time, you don’t have to stick with the standard outline template, as you can easily customize the player’s final look and feel:

Publishing a presentation in iSpring Suite

We recommend leaving Enable Search marked, as this will allow viewers to search for any content at any time, including the texts on the slides. This is especially useful for large presentations with a lot of text.

If you have previously arranged slides into multiple levels in the Slide Properties, then leave Multilevel outline marked. That way, the outline will display the nesting structure of the presentation, facilitating navigation. You can learn more about the other outline options here .

Adjusting the outline appearance in iSpring Suite

  • When you have finished configuring the player, click on Apply & Close in the upper-left corner.
  • Now you can publish your enhanced presentation either to HTML5, to make it easily accessible via browser on any device, or MP4 video format. If you’re going to upload your presentation to an LMS, you can publish it to any eLearning format: SCORM, AICC, Tin Can, or cmi5. 

While a standard PowerPoint slideshow is straightforward and limited, iSpring Suite saves viewers from having to follow a strict slide order. An interactive and searchable outline allows non-linear navigation, where any information can be accessed at any time at a glance.

Also read : → How to Convert PowerPoint to MP4 Video

Also read : →  How To Record Presentations With Audio

Another perk

iSpring Suite comes with Content Library , which provides a great collection of presentation templates and allows you to create professional-looking presentations in a matter of minutes. Each template includes basic course elements: a title slide, a table of contents, chapters, a timeline, and info slides. Organize them in the order you prefer, populate them with your texts and images, and your presentation is ready to go.

iSpring Suite Content Library

We hope this article will help you develop an ideal structure for your PowerPoint presentation and do this quickly and easily. Captivate your audience with a powerful and persuasive presentation!

Do you have any other insights on how to simplify PowerPoint slides design? Please share them in the comment section. We’d like to hear from you. 

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Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

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