- Awards Season
- Big Stories
- Pop Culture
- Video Games
The Benefits of Using a PowerPoint Presentation Creator for Your Next Meeting
In today’s fast-paced business world, effective communication is key to success. Whether you are presenting a new product to potential clients or sharing important information with your team, a well-designed and engaging presentation can make all the difference. This is where a PowerPoint presentation creator comes in. With its user-friendly interface and powerful features, it can help you create professional and impactful presentations that will captivate your audience. In this article, we will explore the benefits of using a PowerPoint presentation creator for your next meeting.
Time-saving Design Templates
One of the biggest advantages of using a PowerPoint presentation creator is the availability of design templates. These templates are pre-designed layouts that you can customize to fit your content. They come in various styles and themes, allowing you to choose one that matches the tone and purpose of your presentation. By utilizing these templates, you can save valuable time that would otherwise be spent on designing slides from scratch.
Moreover, these templates are professionally designed by graphic designers who have expertise in creating visually appealing presentations. This means that even if you do not possess advanced design skills, you can still create stunning slides that look polished and well-crafted.
Another benefit of using a PowerPoint presentation creator is its user-friendly interface. The software is designed to be intuitive and straightforward, even for those who have little to no experience with graphic design or presentation software. The interface typically includes drag-and-drop functionality, making it easy to add images, videos, charts, and other visual elements to your slides.
Additionally, most presentation creators offer features such as slide transitions and animations that can help enhance the overall flow and engagement level of your presentation. These features are usually accessible through simple menu options or buttons within the software.
Collaboration Made Simple
Collaboration is an essential aspect of any successful project or meeting preparation process. A PowerPoint presentation creator allows for easy collaboration among team members or stakeholders. Multiple users can work on the same presentation simultaneously, making it easier to divide tasks and ensure that everyone’s input is incorporated.
Furthermore, many presentation creators offer cloud-based storage solutions, allowing you to store your presentations online and access them from any device with an internet connection. This means that you can work on your slides from anywhere, making collaboration even more convenient.
Engaging Multimedia Integration
Adding multimedia elements to your presentation can significantly enhance its effectiveness and engagement level. With a PowerPoint presentation creator, you can easily incorporate images, videos, audio clips, and interactive charts into your slides. These multimedia elements help break up text-heavy slides and make your content more visually appealing.
Moreover, the integration of multimedia elements allows for a more dynamic delivery of information. You can use videos to demonstrate product features or showcase customer testimonials. Audio clips can be used to add background music or narration to accompany your slides. By leveraging these multimedia options, you can create a memorable presentation that keeps your audience engaged throughout.
In conclusion, using a PowerPoint presentation creator offers numerous benefits for your next meeting or business presentation. From time-saving design templates to easy-to-use interfaces and collaborative capabilities, these tools provide the necessary features to create professional and engaging presentations. Additionally, the integration of multimedia elements helps bring your content to life and captivate your audience’s attention. So why not give it a try? Start exploring the world of PowerPoint presentation creators and take your presentations to the next level.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
MORE FROM ASK.COM
- Presentation Hacks , Template Shop
PowerPoint Hacks: Presenter View & Keyboard Shortcuts
- By: Leslie Belknap
PowerPoint Hacks: Presenter View & Keyboard Shortcuts
Powerpoint hacks, such as keyboard shortcuts, are essential when using PowerPoint, especially when presenting to a live audience via Presenter View. For your next presentation, review the tips and tricks below to keep from fumbling through your slides and floundering during your delivery.
1. Use Presenter View
When you use PowerPoint to present to an audience, you need to use PowerPoint’s Presenter View .
With Presenter View , you can project your slides to the audience, and also use your computer to track essential presentation information. For example, you view the slide that is currently being shown to the audience, as well as the next slide in the deck. You can also track how much time has elapsed, as well as view your notes.
In addition, you can use the meeting notes section to take notes during your presentation. This feature can be helpful if you are delivering an interactive presentation that will generate a lot of new ideas or feedback. For example, if you are introducing a new project to your team, and your team is brainstorming with you throughout the presentation, you can use the meeting notes section to jot down ideas while also staying focused on the main objective of the meeting: the presentation.
Take a look at Presenter View in action (PowerPoint 2011):
When you are in PowerPoint, you can easily access Presenter View via the keyboard shortcut: Option + Enter.
In addition, when you’re in Presenter View , you can use these shortcuts to manage your presentation:
To progress to the next slide: Press “N” or the right or down arrows.
To return to the previous slide: Press “P,” delete, or the left or up arrows.
To apply or remove a black slide: Press “B” or “.” (period).
To apply or remove a white slide: Press “W” or “,” (comma).
To end the presentation: Press Esc.
Let’s take a look at some other PowerPoint keyboard shortcuts.
2. PowerPoint Keyboard shortcuts
Duplicate slide objects (Normal view) Duplicate slides (Slide Sorter view, and in Slides pane within Normal view) Duplicate Layout and Slide Master (Slide Master view)
⌘ + Shift + D
Duplicates active slide
Center Align selected text (Normal view)
⌘ + Option + G
Group selected slide objects
⌘ + Shift + Option + G
⌘ + shift + j.
Justify selected text
⌘+ Control + M
Opens Media toolbox
⌘ + Shift + N
Insert New Slide (Normal and Slide Sorter) Inserts New Master (Slide Master view)
Right align selected text
Opens Format Text box
⌘ + Up Arrow
Moves cursor to start of paragraph Nudge selected slide object upwards
⌘ + Down Arrow
Moves cursor to end of paragraph Nudge selected slide object downwards
Switch to Normal view
Switch to Slide Sorter view
Switch to Notes Page view
⌘ + Option + Control + G
3. More PowerPoint Tips
If you’re still reading this blog post, you must be hungry for more PowerPoint tips and tricks. If so, you’re in luck! Here are some additional resources, curated for enthusiastic PowerPoint learners just like you :
33 PowerPoint Tips, in 140 characters or less
Presentation design tutorial: how to use photoshop with powerpoint.
PowerPoint Tutorial: How To Use Color Overlays With Photos
How To Turn A PowerPoint Presentation Into A Video
PowerPoint In The Press: New Ways To Enhance Your Presentations
How To Replace Colors In Photoshop For Presentations
Presentation Design Tip: Alignment and Spacing in PowerPoint
Presentation Design Tutorial: Integrate Type Into Photos
5 Microsoft Updates That Will Improve Your Presentations
Design Presentations with Consistent Color Schemes
What are your favorite PowerPoint hacks? Tell us on Twitter by tweeting us at: @Ethos3 .
Join our newsletter today.
© 2006-2023 Ethos3 – An Award Winning Presentation Design and Training Company ALL RIGHTS RESERVED
- Terms & Conditions
- Diversity and Inclusion
- Accounting & Tax Advisory
- Wealth Management
- Meet Our Team
- Newsletter Sign-up
- Advisory & Support
- Training Guides
- Polycom Video Guides
- Huntress Managed Security
- Cisco Umbrella DNS Filtering
- Security Awareness & Training
- Microsoft Cloud Security
- Backup & Disaster Recovery
- Web Development
10 Keyboard Shortcuts to Use When Presenting PowerPoint Slideshows
In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow , clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.
A better approach is to use keyboard shortcuts . Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!
Keyboard Shortcuts For PowerPoint
Pressing the F5 key begins the slideshow from the first slide.
To begin the slideshow from the current slide , press Shift+F5. In other words, press the Shift and F5 keys at the same time.
3. Spacebar, N, or Right Arrow
When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar , the N key, or the right arrow key.
4. Backspace, P, or Left Arrow
If you need to backtrack , press the Backspace, P, or left arrow key to go back to the previous slide or animation.
Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.
6. W or Comma
During a presentation , you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse (Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.) Anything you write on the white screen will not be saved when you resume the slideshow .
7. B or Period
Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.
8. Ctrl+E or E
If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. (The pointer will not change in the latter case.) You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.
Pressing Ctrl+A changes the pointer to the default arrow.
Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.
Share this post
What are the Differences Between Windows 10 and Windows 11?
When Microsoft released Windows 11 about two years ago, it... read more
Avoid These 6 Cybersecurity Myths and Misconceptions
Editor’s note: October is National Cybersecurity Awareness Month. This is... read more
Microsoft Ends Support for Windows Server 2012 and 2012 R2: What Does That Mean for Your Business?
How Does Security and Privacy Work with Microsoft 365 Copilot?
How to Review Quarantined Emails in Microsoft Outlook
To protect you from spam or suspicious-looking emails, Microsoft Outlook... read more
What Are Bing Chat Enterprise, Microsoft 365 Copilot and How Can They Help Your Business?
Ever since ChatGPT was released last year, businesses have been... read more
4 Reasons Why You Should Enable BitLocker on Your Organization’s Devices
BitLocker is an important cybersecurity tool that encrypts the data... read more
What is BitLocker?
BitLocker is a security feature that is built into Windows.... read more
How To Prepare for Windows Patching
There isn’t much you need to do, as the end... read more
What is Microsoft Windows Patch Management?
Software updates, or patches, have become an essential — albeit... read more
Use keyboard shortcuts to create PowerPoint presentations
Many users find that using an external keyboard with keyboard shortcuts for PowerPoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.
For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations .
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This article describes the keyboard shortcuts you can use in PowerPoint for Windows when creating or editing presentations.
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.
If an action that you use often does not have a shortcut key, you can add it to the Quick Access Toolbar to create one. For instructions, refer to Use a keyboard to customize the Quick Access Toolbar .
Get the PowerPoint 2016 keyboard shortcuts in a Word document at this link: PowerPoint 2016 for Windows keyboard shortcuts .
In this topic
Frequently used shortcuts, work with presentations and slides, work with objects and text, copy objects and text, work in objects and text, select text, delete text, move around in text, find and replace text, format text, work with tables, move a slide.
Work with views and panes
Work with the Selection pane
Work with the task pane, ribbon keyboard shortcuts, open the ribbon tabs, work in the ribbon with the keyboard, other useful ribbon keyboard shortcuts, custom keyboard shortcuts.
The following table itemizes the most frequently used shortcuts in PowerPoint.
Top of Page
Tip: To select multiple objects with the keyboard, use the Selection Pane . For more information refer to Manage objects with the Selection Pane .
Before using these keyboard shortcuts, select the text you want to format.
Create a bulleted list using different styles
Do one of the following:
To create a list that uses filled round bullets, press the Asterisk sign (*).
To create a list that uses hyphens, press the Minus sign (-).
To create a list that uses arrow bullets, press the Right angle bracket (>).
To create a list that uses diamonds, press Left angle bracket (<) + Right angle bracket (>).
To create a list that uses arrows, press two minus signs (-) + Right angle bracket (>).
To create a list that uses double arrows, press the Equal sign ( = ) + Right angle bracket (>).
Type the list item, and then press Enter.
The ribbon groups related options on tabs. For example, on the Home tab, the Paragraph group includes the Bullets option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options on the selected tab.
In Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the presentation.
Note: Add-ins and other programs might add new tabs to the ribbon and might provide access keys for those tabs.
To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne .
PowerPoint help & learning
Screen reader support for PowerPoint
Use keyboard shortcuts to deliver PowerPoint presentations
Basic tasks to create a presentation in PowerPoint with a screen reader
Use a screen reader to explore and navigate PowerPoint
This article describes the keyboard shortcuts you can use in PowerPoint for macOS when creating or editing presentations.
The settings in some versions of the Mac operating system (OS) and some utility applications can conflict with keyboard shortcuts and function key operations in Microsoft 365 for Mac. For information about changing the key assignment of a keyboard shortcut, refer to the Mac Help for your version of the macOS, your utility application, or refer to Change a conflicting keyboard shortcut on Mac .
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac .
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint on Mac. However, not all do.
To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.
Work with tables
Other useful shortcut keys.
The following table itemizes the most frequently used shortcuts in PowerPoint for Mac.
Type the list item, and then press Return.
Work with views and panes
Screen reader support for PowerPoint
This article describes the keyboard shortcuts in PowerPoint for iOS when creating or editing presentations.
If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with PowerPoint for iOS using an external keyboard, too.
To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.
Frequently used shortcuts on iPad
Navigate in PowerPoint for iPad
Move the insertion point within placeholders and notes on iPad
Select content on ipad, edit and format presentations on iphone, navigate and select within a text box on iphone.
This table shows the most frequently used shortcuts for PowerPoint for iPad.
Navigate in PowerPoint for iPad
PowerPoint for iPad is a mobile application, so the keyboard shortcuts and navigation might be different from those in desktop versions of PowerPoint.
To move through the options, press Shift+Right arrow key until the focus is on the ribbon, and then press the Right or Left arrow key. To select an option, press ⌘+Option+Spacebar.
To move the focus to different areas in PowerPoint for iPad (from the ribbon to the thumbnail pane, for example), place the focus on a button, and then press Shift+Right arrow key to move forward or Shift+Left arrow key to move backward.
This article describes the keyboard shortcuts in PowerPoint for Android when creating or editing presentations.
Note: To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
Edit and format the presentation
This article describes the keyboard shortcuts you can use in PowerPoint for the web on Windows when creating or editing presentations.
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update .
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.
Work with objects and text
Work with comments
Navigate with only the keyboard, navigate the ribbon and panes.
The following table provides the shortcuts that you'll likely use often in PowerPoint for the web.
Tip: To quickly create a new presentation in PowerPoint for the web, open your browser, type PowerPoint.new or ppt.new in the address bar, and then press Enter.
Except for the shortcut for adding a new comment, the keyboard shortcuts listed below work only when the Comments pane is open and in focus.
To move the focus to different parts and areas of PowerPoint for the web (from the ribbon to the thumbnail pane, for example) and in and out of the content of a slide, press Ctrl+F6 (forward) or press Ctrl+Shift+F6 (backward). To navigate options and controls in PowerPoint for the web, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.
Tip: To quickly perform an action while in the Editing mode, press Alt+Q. The focus moves to the Search or Tell Me search field. Then type the action or option you want. Press the Up arrow key or Down arrow key until you find the option, and then press Enter to select it.
The ribbon is the strip at the top of the PowerPoint for the web window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more options. To move the focus to the ribbon, press Alt+Period (.) or Alt+Windows logo key. You can also press Ctrl+F6 repeatedly until the ribbon has the focus.
Other shortcuts for using the ribbon include the following:
To move between tabs, use the Right and Left arrow keys.
To access the ribbon for the currently selected tab, press the Tab key once.
To move between options on the ribbon, use the Right and Left arrow keys.
Options are activated in different ways, depending on the type of the option:
If the selected option is a button or split button, press Spacebar or Enter to activate it.
If the selected option is a list (such as the Font list), to open the list, press Alt+Down arrow key. Then, to move between items, press the Up or Down arrow key. When the focus is on the item you want, press Enter to select it.
If the selected option is a gallery, press the Tab key to go to the More option for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and then press Enter to select one.
Make your PowerPoint presentations accessible to people with disabilities
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk .
Need more help?
Want more options.
Explore subscription benefits, browse training courses, learn how to secure your device, and more.
Microsoft 365 subscription benefits
Microsoft 365 training
Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.
Ask the Microsoft Community
Microsoft Tech Community
Microsoft 365 Insiders
Find solutions to common problems or get help from a support agent.
Was this information helpful?
Thank you for your feedback.
Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!
How to Present a PowerPoint Slideshow (w/ Shortcuts)
- PowerPoint Tutorials
- Shortcuts & Hacks
In this article, you’ll learn all the different tricks for how to start a slideshow in PowerPoint (including some hidden keyboard shortcuts). As you will see, there are a variety of ways you can start (or jump back into) your PowerPoint slide show depending on:
- Where you want to start your presentation from (from the beginning or from your current slide)
- Which PowerPoint view you want to present in (the Slide Show View or the Presenter View) you want to run your slide show in
- How good at keyboard shortcuts you are (there are shortcuts for everything if you want to use them)
The reason there are so many different ways is to cover all your bases. The more options you have, the easier your life will be as there will always be a way to start your presentation the way you want to (or jump back into it when you need to).
See all the options below and find the method that works best for you and let the slide show begin !
Start Slide Show From Beginning
To start a slideshow from the beginning of your presentation using the ribbon, simply.
- Navigate to the Slide Show tab
- Select From Beginning
Selecting From Beginning starts your presentation from the very first non-hidden slide in your presentation, regardless of which slide you are currently inside of your deck.
You can also start your slide from the beginning of your presentation by hitting the Slideshow From Beginning keyboard shortcut, F5 .
Regardless of which method you use, this is the classic way to start your presentation in full screen from your first title slide (regardless of where you are in your slide deck).
Let the slide show begin!
PowerPoint’s Free Laser Pointer: To expand your knowledge and learn how to use PowerPoint’s built-in laser pointer to point things out during your presentation, read our guide here .
Start Slide Show From Current
To begin your slide show from the slide you are currently on using the ribbon, simply
- Navigate to the Slide Show tab
- Select From Current Slide
Selecting From Current Slide starts your slide show from whatever slide you are currently on, even if the slide is hidden.
You can also start your slide from the current slide you are on by hitting the Shift+F5 keyboard shortcut.
Because it’s often easiest to catch errors when building your slides in this full screen mode, I highly recommend learning the Shift+F5 shortcut and using it frequently as you build your slides to spot them for errors.
If you don’t want to bother learning the From Current Slide shortcut, you can also start your slideshow by clicking the Slide Show icon at the bottom of your screen.
This is a fantastic way to spot check your slides as you are building them. On top of that, it’s a fast and uncomplicated way to re-start your presentation from where you left off after demoing something on screen.
Start a Mini-Slide Show in PowerPoint (Hidden Shortcut)
You can also use the following hidden PowerPoint shortcut to run a mini slide show over the top of your current deck.
To run a mini slide show, simply:
- Hold down the Alt key on your keyboard
- With your mouse, click the Slide Show icon
Doing so starts a small slide show of your presentation that you can see below, from the current slide you are on.
How to open Presenter View in PowerPoint
The Presenter View is an alternate way to run your presentation in PowerPoint. In this view, your slides are projected on screen, and the details of your presentation are displayed on your computer as pictured below.
The presenter view includes your next (non-hidden) slides that is coming up, your current slide projected on screen, how long you’ve been talking and your speaker notes.
To launch the Presenter View from the beginning of your presentation using your Ribbon, simply:
- Navigate to the Slide Show tab
- Hold down the Alt key on your keyboard
- Click From Beginning
Holding down the Alt key and clicking From Beginning , the Presenter View will launch from the very first (non-hidden) slide in your presentation.
You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.
5. Start Presenter View in PowerPoint From Current Slide
Did you know that you can access different views in PowerPoint by adding keys as you click commands in the PowerPoint ribbon?
To start the Presenter view from your current slide using your Ribbon, simply:
- Hold down the Alt key on your keyboard
- Click From Current Slide
Holding the Alt key and clicking From Current Slide launches the Presenter View from your current slide. So, this is another way you can quickly practice your presentation, see your speaker notes and see what’s coming up next.
You can also launch the Presenter View from the beginning of your presentation at any time by hitting Alt+F5 on your keyboard.
Showing and Hiding Presenter View
Regardless of which view you start your PowerPoint slide show; you can switch between the two different slide show views without exiting presentation.
To switch between the two slideshow views (while giving your presentation), simply:
- Right-click your slide in whichever presentation view you are currently in
- Select either Show Presenter View or Hide Presenter View
When would you use a feature like this during a presentation? One example is if you want to view your notes without leaving the slide show mode.
NOTE: The letter r for both Show Presenter View and Hide Presenter View is underlined. This means that it is a keyboard shortcut. So, if you want to quickly flip between these two presentation views, you can simply right-click your slide and hit the letter r on your keyboard. Doing so automatically switches the view you are in.
Controlling how your presentation runs
Another way to control how your presentation runs (including the default laser pointer and pen color), is the Set Up Slide Show dialog box.
To open the Set Up Slide Show dialog box, simply:
- Select the Set Up Slide Show command
Doing so, opens all your PowerPoint slide show settings and options as pictured below.
Inside the slide show settings dialog box, you can select:
- How your presentation runs (full screen, window or in kiosk mode).
- Your default pen and laser pointer color options ( see our laser pointer article here ).
- Which slide you want start from, or which slides you want to show. You can also setup a custom show here.
- How your slides progress (manually or using slide timings).
- Which of your computer monitors (or screens) your slide show runs on.
The Set Up Slide Show dialog box is also the secret to running multiple presentations at the same time in PowerPoint. To expand your knowledge and learn how to set this up, read our guide here .
Setup Slide Show SECRET Shortcut
To use the SECRET shortcut to open the Set Up Slide Show dialog box, simply:
- Hold down the Shift key on your keyboard
- With your mouse, click the Reading View icon at the bottom of your screen
This is useful when you need to quickly cycle through lots of PowerPoint presentations and change how those presentations run. Instead of wasting time clicking through the Ribbon, simply hold the Shift key and click the Reading View icon. This is also a friendly conversation starter with a fellow PowerPoint enthusiast at Happy Hour.
Note: The color of your Reading View icon might be different than in the picture above, as it is dependent on the Office Theme you selected for PowerPoint.
How to exit a PowerPoint presentation early?
Regardless of how you start your full screen presentation, you can end your presentation at any time by hitting the Esc key on your keyboard.
Hitting Esc immediately takes you out of the PowerPoint presentation mode and back to the normal editing view of your slides, on whatever slide you were last presenting.
Here is how you can use a combination of all the different keyboard shortcuts to spot check and practice your presentation in full screen before you finalize your presentation.
- Hit F5 on your keyboard to start your presentation in full screen from the very first slide in your presentation. You can then use your arrow keys to advance, spot checking your slides for errors.
- When you find an error, simply hit Esc key to return to the normal PowerPoint editing view to fix your slide.
- When you are done, hit Shift + F5 to return the full screen presentation mode from the slide you just updated. You can then continue spot checking your presentation (without having to start over from the beginning).
In this way you can quickly work your way through your slides and practice your presentation, fixing and adjusting your content as you go.
Understanding how to run your presentations is CRITICAL to the success of your presentation. Not only in presenting them live, but also in knowing how to spot check your slides as you build them.
I personally find it easiest to spot check your slides and quickly fix errors by running your presentation in slide show mode (or full screen). The last place you want to discover an error is during your presentation.
Using the commands and shortcuts above, you can quickly start, exit and step back into your slide show. Once you have these commands and features down, you will also look like a whiz during your presentations.
If you enjoyed the depth of this article, you will love our other PowerPoint training courses and free resources. To learn more, visit us here .
Related articles, about the author.
- How to Make Animated Fireworks in PowerPoint (Step-by-Step)
- How to Strikethrough Text (l̶i̶k̶e̶ ̶t̶h̶i̶s̶) in Word, Excel & PowerPoint
- How to Create a Flash Card Memory Game in PowerPoint (Like Jeopardy)
- Strikethrough Shortcut (l̶i̶k̶e̶ ̶t̶h̶i̶s̶) for Word, Excel & PowerPoint
- Keyboard Shortcuts Not Working: Solved
PowerPoint Tutorial Categories
- Strategies & Opinions
- Presentation Design
- Pictures, Icons, Videos, Etc.
- New Features
- Charts & Data Viz
We help busy office workers save hours and gain peace of mind, with tips, training and tutorials for Microsoft PowerPoint and Word.
Work With Us
- Corporate Training
- Presentation & Template Design
- Courses & Downloads
- PowerPoint Articles
- Word Articles
- Productivity Resources
Find a Tutorial
- Free Training
- For Businesses
Master Critical PowerPoint Shortcuts – Secure Your FREE Training Module and Save Valuable Time!
⌛ Master time-saving expert techniques.
🔥 Create powerful presentations.
🚀 Propel your career to new heights.
We value your privacy – we keep your info safe.
Discover PowerPoint Hacks Loved by Industry Giants - KKR, AmEx, HSBC!
Over 114,880 professionals in finance, marketing and sales have revolutionized their PPT skills with our proven methods.
Gain FREE access to a full module of our premium PowerPoint training program – Get started today!
We hate spam too and promise to keep your information safe.
5 PowerPoint Keyboard Shortcuts to Start a Slide Show
Try These Useful PowerPoint Shortcuts to Start a Slide Show
by Avantix Learning Team | October 16, 2021
Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019 and 365 (Windows)
You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.
Recommended article: How to Strikethrough or Cross Out Text in PowerPoint (4 Ways with Shortcuts)
If the function key shortcuts don't work, you may need to press the Fn key on your keyboard at the same time.
Typically, you would start a slide show from Normal View or Slide Sorter View. To exit a slide show, press ESC.
If Presenter View is selected on the Slide Show tab in the Ribbon, the show will start in Presenter View. If you have two monitors and Automatic is selected as the Monitor setting on the Slide Show tab, the show will display as a standard slide show on the second monitor and will display Presenter View on the presenter's screen by default.
1. Start a presentation from the beginning using a function key
2. start a presentation from the current slide using a function key.
3. Start the presentation in Presenter View using a function key
Press Alt + F5.
4. Start a presentation from the beginning using key tips
Press Alt > S > B (press Alt, then S, then B).
5. Start a presentation from the current slide using key tips
Press Alt > S > C (Alt, then S, then C).
There are many shortcuts you can use during a PowerPoint slide show as well. Check out the article PowerPoint Slide Show Shortcuts (50+ Keyboard Shortcuts).
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, JOIN our email list.
How to Insert Slide Numbers in PowerPoint
How to Crop a Picture in PowerPoint (4 Ways)
How to Change the Background of Your PowerPoint Slides
How to Remove the Background of a Picture in PowerPoint (2 Ways)
How to Add Animation in PowerPoint (Animate Images, Text or Other Objects)
Microsoft PowerPoint: Intermediate / Advanced
Microsoft PowerPoint: Design for Non-Designers
Microsoft PowerPoint: Animations Bootcamp
Microsoft Excel: Intermediate / Advanced
VIEW MORE COURSES >
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at [email protected] if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.
Copyright 2023 Avantix ® Learning
You may also like
How to Insert or Type E with an Accent Mark in PowerPoint (È, É, Ê, Ë, è, é, ê, or ë)
You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.
How to Fade a Picture or Part of a Picture in PowerPoint (Using a Gradient)
You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.
How to Lock an Image, Shape or Other Object in PowerPoint
You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at [email protected]
Avantix Learning courses are offered online in virtual classroom format or as in-person classroom training. Our hands-on, instructor-led courses are available both as public scheduled courses or on demand as a custom training solution.
All Avantix Learning courses include a comprehensive course manual including tips, tricks and shortcuts as well as sample and exercise files.
VIEW COURSES >
Contact us at [email protected] for more information about any of our courses or to arrange custom training.
Pin it on pinterest.
- Print Friendly
100 PowerPoint Shortcuts for PC and Mac
So you think you’re fancy, huh? Just because you know how to copy and paste without the click of the mouse in PowerPoint. Well, get ready to be even fancier (and more productive) because we've curated 100 of the best PowerPoint keyboard shortcuts.
Learn Microsoft PowerPoint Download PDF
Twitter LinkedIn WhatsApp
Change to Presenter View – Microsoft PowerPoint shortcut
This shortcut brings you the Presenter View within PowerPoint. Here you can watch your presentation on a slide-by-slide basis with both timing features and the ability to add notes to each slide.
We don’t know a Windows shortcut for this.
Table of contents
Get more powerpoint tips and tricks.
Subscribe to our email updates and get PowerPoint tips direct to your inbox.
Loved this? Then you’ll love our courses.
© 2023 GoSkills Ltd. Skills for career advancement