How-To Geek
How to screen share a powerpoint presentation in zoom.
Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.
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Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.
No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.
If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.
As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.
If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.
In the menu that appears, click "Advanced Sharing Options."
The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."
All participants in the meeting can now share their screen.
To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."
If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."
To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.
You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.
From here, deliver your presentation as though you were standing in front of a live audience.
If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .
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How to Share a PowerPoint on Zoom
Share your screen, whether or not you're the presenter
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What to Know
- Anybody can share a PowerPoint on a Zoom call but may need permission from the callâs organizer.
- To see notes, youâll need a second screen to divide the view or have your notes on a separate device.
In this article, weâll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.
How Do You Share a PowerPoint in a Zoom Meeting?
For a presentation where you donât need to see your notes, sharing a PowerPoint is a quick process.
Open your presentation, and close any windows you won't need. This will limit clutter and distractions.
Log into your Zoom call and when youâre ready to present, click Share Screen at the bottom. Choose your presentation from the menu.
When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.
Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.
Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.
 Be sure to click on the Presentation window if youâre going to use keyboard controls. PowerPoint wonât acknowledge inputs from the keyboard unless youâve deliberately clicked on the window.
How Do You Share a PowerPoint With Zoom and Still See Notes?
The best way to see your notes is to use a second monitor and PowerPointâs Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.
Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.
Drag the control panel to your primary screen and the presentation window to your second screen. Youâll be able to see and control your presentation while looking directly into your webcam if youâre using it, and you wonât have to hold your neck at an angle to use the controls.
Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.
If youâll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.
Tips for a Better Zoom Presentation
If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen.Â
For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.
Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.
To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.
Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.
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Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting
There are several different ways to share your screen when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:
- Windows OS instructions
- Mac OS instructions
- Resizable window in Keynote
- Share individual window in PowerPoint
Sharing your PowerPoint slides only without notes
If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:
Open your PowerPoint presentation.
In Zoom, click on Share Screen .
Click on the Advanced Tab.
- Select Portion of Screen (Allows you to share just a portion of your screen. When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
- Click on Share .
For Windows OS in PowerPoint
- Click on the Slide Show tab
- This allows you to display the slides with the notes you prepared in the notes pane.
- Click âPresent from Begining under Slide Showâ
- This way, only the slides will display to the students.
For Mac OS in PowerPoint
- Click the Slide Show tab
- Click âPresenter Viewâ
- If you have Dual Monitors, there is also an option to Swap Displays if needed.
Other Options
Resizable window in keynote.
Another option is to view the presentation in a resizable window (not full screen).
- Make sure Keynote is updated
- Choose Play>Play Slideshow in Window.
Share Individual Window in Powerpoint
- Choose "Browsed by an individual (window)" and only share that window when you share your screen. This will allow you to have your notes displayed in another document and only show the slides.
Learn more about different ways to share your screen, content, or camera in Zoom .
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How to share PowerPoint presentations on Zoom
A quality PowerPoint presentation can add immeasurably to an online meeting, so itâs essential to know how to share PowerPoint on Zoom . You can even check your notes while your meeting partners see your presentation. The only prerequisite is having permission to share your screen with the meeting. If you scheduled the meeting, then thereâs no need to ask. But if it isnât your meeting, youâll need to ensure whoever called the meeting allows other participants to share their screens. Then follow the instructions below, and you can share your carefully constructed PowerPoint presentation over Zoom.
QUICK ANSWER
To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share Screen button, and select the PowerPoint slideshow window. Click Share to begin sharing this window with the meeting.
KEY SECTIONS
How to present PowerPoint on Zoom with notes
First, open the presentation you want to share in PowerPoint and open the Slide Show tab. Click Set Up Slide Show.
The menu that comes up will let you set important parameters for your presentation. You can choose:
- Whether to present in a window or full-screen.
- Whether to operate the presentation manually or let it run automatically.
- Which monitor will have the presentation on it (for multiple-monitor setups.)
Set your preferences and click OK.
Next, open Zoom and either set up or join a meeting (again, make sure you have permission to share.) Click the Share Screen button at the bottom.
Use the menu that comes up to choose which window you want to share. You can also choose to share or not share audio in this window. Choose the PowerPoint window and click the blue Share button.
You will now be sharing your PowerPoint window with the meeting. Click one of the Begin Slide Show buttons in PowerPoint to begin your presentation.
At the top of the screen, there will be controls for screen sharing. When your slide show ends, click Stop Share to return to the meeting.
Presenting a PowerPoint presentation on Zoom works great with pre-recorded narrations. But what if you want to use your PowerPoint notes as you present live?
There are two situations to consider when you want to use your notes as you proceed through the slides in your presentation. One situation is when you have two monitors (a monitor and a projector), and the other is when you only have one screen.
With two monitors
Itâs easy to see your notes when you have two screens to work with. Begin in PowerPoint by clicking Set Up Slide Show.
Set your show type to Presented by a speaker (full screen). Decide whether to advance through the slides manually or by using timings, and click OK. Now go to the Slide Show menu in PowerPoint and click the box that says Use Presenter View. Select the monitor to display the presentation in the drop-down box above it.
Now itâs time to start or join a Zoom meeting. When in the meeting, click Share Screen at the bottom.
From the menu of open windows on your computer that comes up, select the one named PowerPoint Slide Show .
You are now sharing one of your two screens with your Zoom meeting while, through your use of Presenter View, your other screen has your PowerPoint notes on each slide, controls for the presentation, a timer, and a preview of the next slide. It will look like this.
When your slide show has ended, you can use the End Slide Show control at the top of the page to return to your Zoom meeting. As you can see, using two monitors to share a PowerPoint presentation is convenient. But in a one-monitor situation, it can still be done.
With one monitor
To present with only one monitor and still have access to your PowerPoint speaker notes and controls, you will again use Presenter View, but differently. Start by opening Zoom, then continue by setting up your PowerPoint slide show to be full-screen.
Then start your slide show. It will begin in full screen.
In the lower left hand of the full-screen slide show, you will see a three-dot menu. Click the three dots, and a menu will come up. From that menu, select Show Presenter View.
Presenter View will now open in a separate window. Use Alt-Tab on your keyboard to navigate to Zoom, where you can start or join a meeting. When youâre in the meeting, click Share Screen.
From the window that opens, select the PowerPoint Slide Show window, and click the blue Share button.
You will now be sharing the full-screen presentation you started in PowerPoint with your Zoom meeting. Now use Alt-Tab again to navigate to the window whose name contains the words âPowerPoint Presenter View.â Use the sizing icon in the upper right to reduce the window size.
With the window reduced, you can see the full-screen slide show playing behind the Presenter View window while still having access to your notes and presentation controls.
If itâs your meeting, set up the PowerPoint presentation before the meetingâs start time for a more polished presentation so the invitees donât see you setting up the slide show. If itâs someone elseâs meeting, ask for permission to enter before they do, so you will have time to go through the abovementioned procedures.
Check out our list of the best PowerPoint tools and apps for Android for more presentation options on mobile.
Yes, they do. Since the presentation is still controlled by PowerPoint and merely shared over Zoom, all your animations, morphs, and transitions remain in your control.
The presentation can be as long as the meeting can be, which varies according to what Zoom plan you have.
To see your PowerPoint notes while presenting with one monitor on Zoom, you can use the Presenter View option in PowerPoint, which allows you to view your notes and presentation on separate screens. Open your PowerPoint presentation, and then click on the Slide Show tab at the top of the screen. Next, click the Presenter View button to display your presentation on one screen and your notes on the other. Then, start your Zoom meeting and share your screen with your presentation in Presenter View. This will enable you to see your notes and presentation simultaneously on Zoom.
Yes, you can share a PowerPoint on Zoom if you are not the host, as long as the host has permitted you to share your screen. Once you are in the meeting, click on the Share Screen button at the bottom of the screen and then select the PowerPoint window from the list of available options. This will share your PowerPoint presentation with the other participants in the Zoom meeting.
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How to Share a PowerPoint Presentation on Zoom
Jordan Read more March 7, 2021
PowerPoint presentations are a handy, practical tool in any corporate environment. When you present a problem or a plan visually, people often find it easier to remember or assimilate it. And when you combine a PowerPoint presentation with Zoom, you make business meetings even better.
But how do PowerPoint and Zoom work together exactly? Well, you can do it in three different ways. All of which we’ll cover in detail in this article.
Method 1 – Dual Monitors
One of the great things about Zoom is that the hardware equipment isn’t overpriced. Depending on the size and needs of your company, your Zoom meetings can stay as small or as big as you need them to be.
For example, if your Zoom meeting room has a dual monitor system, one screen can show the entire PowerPoint presentation full screen. While the other monitor can contain presenter’s notes or anything else that can contribute to the meeting.
Here’s how you share a PowerPoint presentation on dual monitors in Zoom:
That’s all there is to it. However, if it turns out that the monitor you’re sharing isn’t the correct one, go to Display Settings, and click “Swap Presenter View and Slide Show”. Therefore, you don’t have to start the whole process from the beginning.
Method 2 – Single Monitor in a Window
The first method is very practical and gives you a clear view of the presentation and the presenter. But not every Zoom meeting room has dual monitors, nor does it need them. A smaller meeting room works just fine with a single monitor, and fortunately, you can share a PowerPoint slide show with just a single monitor.
Either in a window or with a full screen. The window option is very useful when it comes to multitasking while sharing a presentation. Here’s how you share a PowerPoint presentation in a window:
That should do it. Now you have a PowerPoint presentation in a single window, and you can still access the in-meeting chats or any other application or file that you need for the meeting.
Method 3 – Single Monitor in Full Screen
If you’re dealing with a single-monitor situation in your Zoom meeting, and a very important PowerPoint presentation is on its way, the full-screen option is a great idea. The full screen slide show means that there’ll be no onscreen distractions. With no chatting, or opening other files, your focus stays on the presentation itself. Here’s how you make the full screen PowerPoint slide show in Zoom:
And now your presentation is in full screen, and everyone can see it clearly.
Sharing Sound with Zoom
Did you know that the Zoom screen sharing feature lets you share the audio as well? That’s right. People who attend the meetings remotely can now receive both the video and audio. But the one pre-requisite is that you have to use Zoom for Desktop for Windows or Mac.
Therefore, if you want to share a YouTube clip, for example, you just have to click “Share sound”. However, there is one disadvantage. You can’t share the computer sound when the meeting is shared on multiple screens at the same time. It only works when one screen at a time is being shared. Still, it’s a pretty useful feature.
Present Your Work More Efficiently with Zoom
PowerPoint slide shows have been around forever. Once you figure out how to make the most of them, the sky is the limit. It’s one of the most creative software options from Microsoft Office. In comparison, Zoom is new. But it’s taken the corporate world by the storm. The company emphasized that it “just works”, and what more can you ask from a tool that is designed to make work meetings run smoothly? Time is the most precious commodity, and PowerPoint, together with Zoom helps you make significant savings in this regard.
Let us know what you think about PowerPoint and Zoom in the comments section below.
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Zoom: Share PowerPoint Presentation Slides While Using Presenter View on the Presenter Device
Sharing your presentation, alternate method (windows or mac).
This guide provides step-by-step instructions for how to wirelessly share PowerPoint presentation slides within a Zoom meeting while using presenter view on your laptop to access presenter notes.
This guide assumes that you already are hosting an active Zoom meeting on your laptop, have a PowerPoint presentation open, and you have no external displays connected.
- Zoom Support: Screen sharing a PowerPoint presentation
Related Resources
Zoom: Signing In to Your UNC Zoom Account in the Zoom App on Your Device
Technical Help EdIT
- Proceed based on your computer operating system:
- Go to Slide Show tab and click From Beginning or From Current Slide . The presentation slide will display full screen.
- Right-click on anywhere on the presentation slide and choose Show Presenter View . The presenter view for the presentation will display on your laptop screen and the full slide view will persist in the Zoom meeting room.
NOTE: This feature works inconsistently on the Mac. If you are unable to achieve the desired results following these steps, use the alternate method outlined below.
Three Ways To Share PowerPoint On Zoom
If you're looking to give a PowerPoint presentation during your Zoom meeting, you may be wondering how to share your slides to help you engage your audience with clear and compelling visuals. Weâre here to help.
Whether you're presenting to colleagues, clients, or students, you can easily use Zoom to share your PowerPoint slides and make a great impression.
To screen share a PowerPoint presentation in a Zoom meeting, you have three options. The first option is using dual monitors to share a slide show and view the presenter's notes on another monitor simultaneously.
The other two methods use single monitors to either start the slide show in a window or full screen . We discuss each method in detail, so whichever way you choose to share your PowerPoint over Zoom, weâve got you covered.
How To Share PowerPoint With Dual Monitors đ€
How to share powerpoint in a window đ, how to share powerpoint in full screen đ», frequently asked questions đ€.
Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .
If you have multiple monitors and want to present your PowerPoint on one monitor while viewing the presenter's notes on another, this one is for you:
- Open the PowerPoint file you want to present.
- Start or join a Zoom meeting.
- Click on "Share Screen" in the meeting controls.
4. Select your primary monitor, then click "Share". If you're not sure which monitor is your primary, select the one that PowerPoint opens in.
5. Switch back to PowerPoint and click on the "Slide Show" tab.
6. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. If you correctly shared your primary monitor, participants will see the PowerPoint in the slide show view.
7. To view your slide notes and control the presentation, use the presenter's view on your secondary monitor.
8. If you're not sharing the correct monitor, you can click on "Swap Displays" to switch the monitor used for the slide show view in PowerPoint.
9. Your audience will now see your PowerPoint presentation and hear its audio (if you selected the "Share computer sound" checkbox).
Note: Stop sharing your screen at any time by clicking on the "Stop Share" button in the Zoom meeting window.
If you want to access meeting features like in-meeting chat or manage participants while sharing your PowerPoint presentation, follow these steps:
- Open your PowerPoint presentation.
- Click on the "Slide Show" tab and select "Set Up Slide Show."
3. Under "Show type," select "Browsed by an individual (window)" and then click "OK."
4. Start or join a Zoom meeting.
5. Click on "Share Screen" in the meeting controls.
6. Select the PowerPoint window that's displaying the slide show in a window, then click on "Share."
Your PowerPoint presentation will now be shared in a window during the Zoom meeting, allowing you to access other meeting features while presenting your slides.
To present your PowerPoint in a Zoom meeting on full screen, follow these steps:
- During your Zoom meeting, open the PowerPoint file you want to present.
- Switch back to Zoom and click on "Share Screen" in the meeting controls.
- Select the monitor you want to share, then click "Share."
- Go back to PowerPoint and click on the "Slide Show" tab.
5. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. The green border indicates the monitor you are currently sharing.
Can I share a PowerPoint presentation before a Zoom meeting starts Yes, you can upload your PowerPoint file to the Zoom meeting room before the meeting starts by clicking on the "Upload" button in the "Share Screen" window. This way, you'll be able to access your presentation easily during the meeting.
Can I annotate my PowerPoint presentation during a Zoom meeting Yes, when you share your screen with the PowerPoint presentation, you'll see the "Annotate" button on the top of the Zoom meeting window. Click on it, and you'll be able to draw, highlight, or use other tools to annotate your slides.
Can I share only a part of my PowerPoint presentation on Zoom Absolutely! When you select the window containing your PowerPoint presentation, you can choose to share only a specific slide or a portion of the presentation.
Can participants interact with my PowerPoint presentation during a Zoom meeting? Sure they can, if you allow participants to control your screen, they'll be able to navigate through your PowerPoint presentation and interact with it as if they were in the same room with you.
Can I use animations and transitions in my PowerPoint presentation during a Zoom meeting? Sure, when you share your screen with the PowerPoint presentation, all animations and transitions will be visible to the participants.
By following the steps outlined in this guide, you can share your PowerPoint slides with ease and make a great impression on your audience.
Use simple and clear visual aids to ensure that the presentation is easy to follow for everyone.
With a little practice and preparation, you'll be able to present your ideas effectively and confidently using Zoom.
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Sharing a powerpoint presentation in zoom.
For: Staff Application: Zoom Tagged: web conferencing , zoom
To share a presentation using Zoom, the Share Screen feature must be used to display content from your PC. Unlike some alternative video conferencing software, which may allow you to upload presentation files directly into a meeting, Zoom only allows you to stream content from your device.
However, there are several options for screen sharing and configuring your PowerPoint files to display an online presentation. You can choose to share your entire desktop or just a specific application on your PC. You can also configure Zoom to utilise multiple displays when hosting a presentation (where multiple monitors are available).
This guide covers:
Share your screen in zoom, zoom interface during screen sharing, advanced sharing settings, powerpoint presentations with multiple displays.
During a Zoom meeting, select the Share Screen button at the bottom of the window to initiate screen sharing.
You will be presented with a window displaying all the available options for sharing. Typically, this screen will show any displays connected to your device (i.e., Desktop 1, Desktop 2) which will broadcast everything on the selected screen . This option may be best if you intend to switch between applications during your presentation.
Zoom will also display options for sharing any applications currently open on your PC , allowing you to only broadcast a specific application and hiding the rest of your desktop from view. If you want to only display your presentation file, ensure the PowerPoint presentation is open prior to clicking the Share Screen button .
Note: If your presentation has audio or a video clip, tick the options Share sound and Optimize for video clip to ensure the best possible experience for participants.
The Zoom meeting interface will change once you begin screen sharing. This is to provide you with the best possible view of your content, whilst allowing you to control and manage the meeting. Please note, any elements of the Zoom interface (i.e., Settings bar, Chat, Participants panel, etc.) open on your screen when sharing will not be visible to participants, even when sharing your full desktop.
Participant cameras can still be viewed when screen sharing in a compact view . You can click and drag this window to move it around your screen. Use the âsquareâ icons at the top of the window to customise how many participant cameras are visible or to hide the window.
Screen sharing can be paused at any time using the Pause Share button or stopped entirely by selecting the red Stop Share button on the Settings bar.
All meeting control options are available during screen sharing. However, a number of settings will only be available under the More button on the Settings bar. From this menu you can pause or resume the recording, open the Chat window, and manage Breakout rooms.
Selecting the Annotate button will allow you to draw and place text anywhere on the screen. (Note: Drawing functionality may be easier to manage on touch-enabled devices) Annotation features can also be made available for participants for collaborative editing. The Spotlight tool can turn your mouse cursor into an arrow or laser pointer, which can be helpful for drawing the audienceâs attention to specific areas of your screen during presentations.
For additional sharing options, select the âarrowâ icon beside the Share Screen button and select Advanced Sharing Options⊠from the menu.
This will allow you to adjust how many people can share at once, which roles can utilise screen sharing (only the Host or all Participants), and which roles can share when another user has screen sharing enabled.
When delivering a Zoom presentation with multiple displays (i.e., two monitors connected to a PC or a laptop with external monitor), you may want to take advantage of the second display to monitor participants. By adjusting your PowerPoint settings to disable âPresenter Viewâ , you can utilise your additional display to open the Chat and Participants windows, or to organise Polls and Breakout Rooms.
To disable presenter view, open PowerPoint presentation, select the Slide Show tab, and click Set Up Slide Show .
In the options window, under Show type , select Browsed by an individual (window) , and click OK . When ready to present, click Play from Start to expand your presentation view. Rather than taking over both displays, your presentation will now display in a window that can be expanded and moved between your screens.
Select Share Screen in Zoom and select your PowerPoint presentation from the list of applications. You can now select features such as the Chat and Participants panels and drag them to your second display. These can also be expanded to better suit your requirements when presenting. This method is useful when you need to view your PowerPoint slides without being obstructed by the Zoom interface, whilst still monitoring the meeting Chat, managing Polls, or viewing participant video feeds.
(Example of second display with expanded Chat, Polling, and Participant panels)
Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: [email protected] . Alternatively you can also request a particular guide or highlight an error in this guide using our guides request tracker.
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Sharing-Screen PowerPoint in Zoom
- Created by John C Tuttle , last modified by Zia Fox on Aug 22, 2023
This page covers the following
Basics of Screen-Sharing
- Make sure that you have your PowerPoint deck open and ready to go
- After these setup procedures, you may Play your presentation and begin your lecture
- Once you are finished you can stop your screen share by clicking the red Stop Share button at the top of your Zoom window
Important Note on OPTIMIZING APPLICATIONS YOU ARE SHARING
Screen-sharing Excel Files
- The quality of your meeting experience will depend on the participantâs Internet speeds and bandwidth, which may be variable and unreliable.
- To ensure a good experience, the fewer changes that you have in your video feed the better for the online participants.Â
- If there are a lot of data calculations in an Excel file (Solver and Regression), there may be a delay when sharing and visibility can be fuzzy for your participants.Â
- Simple Excel computations (case analyses) will work fine
Screen-sharing PowerPoint
- If you have concerns about your bandwidth, save your PowerPoint slides to a PDF file.
- Keep in mind that the PPT slides in Presentation Mode will take up your entire screen and may cause issues seeing other files and the Zoom controls, chat window, etc. The slides in PDF format will result in a good instructor/student experience.
- See link below for ways to share a ppt deck:Â https://support.zoom.us/hc/en-us/articles/203395347-Screen-Sharing-a-PowerPoint-Presentation
- We highly recommend that you have a PDF document of the PowerPoint deck as a back-up to be shared easily at low bandwidths.
Screen-sharing Video
- To share a video in your Zoom class, please view:Â https://support.zoom.us/hc/en-us/articles/202954249-Optimizing-a-Shared-Video-Clip-in-Full-Screen
- Tip: If you can stream your video from YouTube it is advisable do that. The video will play because the video is downloading directly from YouTubeâs servers, rather than uploading from your computer and then downloading on your participantâs computers.
The Annotate Feature
- UT has changed the default settings for all of our UT Zoom accounts to prevent individuals not affiliated with the university from interrupting meetings by using features like Annotate. However, Annotate can be re-enabled for your use. To retrieve the Annotate button please visit The Annotate Feature
Do you have Dual Monitors or One?Â
One monitor.
- It may feel a bit crowded if you have a large single monitor, but it can work well if you mostly lecture and seldom show anything other than slides.
- Create an âonline representationâ of your offline classroom with the screenshots of students. Put the chat window and participant window on the right (Zoom's default). Resize it so that this takes up only the right 60-70% or so of the screen as shown below in the Monitor 2 example.
- Convert your slides to a pdf and fit them into the remaining left side of your screen, to the left of the screenshots of students. Share just your slides. Note that you can also share part of your desktop if you look under the Advanced tab when you share.
Dual Monitors
If so try the following setup:
- Monitor 1: share the material (document, video) with students
- Monitor 2: has chat window, participant window, and screenshots of students
This way you can create an âonline representationâ of your offline classroom.
Audio Trouble While Sharing Screen
Lowering Screen Resolution for Better Zoom Audio
If you are having trouble with choppy or garbled audio while sharing a high resolution desktop screen try lowering your screen resolution.Â
- Right-click on your PC Desktop and then select Display Settings
Optimizing Applications You're Sharing
- The quality of your studentsâ experience will depend on their Internet speeds and bandwidth, which may be variable and unreliable.
- To ensure a good experience, the fewer the changes in your video feed, the better studentsâ online experience.Â
- If there are a lot of data calculations in the Excel file (Solver and Regression), there may be a delay when sharing and visibility can be fuzzy for your students.Â
- Simple Excel computations (case analyses) will work fine.
How to share a video in your Zoom class, please see below:
https://support.zoom.us/hc/en-us/articles/202954249-Optimizing-a-Shared-Video-Clip-in-Full-Screen
Tip: If you can stream your video from YouTube, please do that, as the speed will be higher because the video is downloading from their servers, rather than uploading from your computer and then downloading on your students' computers, resulting in a superior experience. This is ideal for videos that do not have to be watched during class.
Still need help?Â
For McCombs faculty , please contact Media Services via email or phone:
- Email  Zoom [email protected]
- Call  512-232-6679 (GSB/CBA) and 512-232-4646 (RRH)
For all other UT faculty , please contact your respective college or school
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How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
When it comes to hybrid working or learning, a professional will find the need to share the PowerPoint on Zoom for ideas communication. However, many professionals are unfamiliar with the ways to share a PowerPoint on Zoom.
To help you, this blog will provide you with a step-by-step guide on how to share a PowerPoint presentation using the various methods that will take your content professionally to the right audience.
Part 1 Why Sharing PowerPoint Presentations is Important
Powerpoint is designed for report presentation.
If you look at Excel, you will find that this program is designed for collecting data and numbers. But it doesnât have any way of sorting the numbers and charts for effective presentation to colleagues.
On the other hand, PowerPoint is designed to represent the information in a report along with editing tools.
Arranging the Business Presentation
There are many factors in a business report that need to be present in a highlighted way for better definition. For this task, using PowerPoint instead of Excel is recommended. If you want to highlight a chart or any slide in your report, you can rearrange the presentation to take the specific slide among the first slides.
Better Multimedia Capabilities
Business reporting should be clear and concise for the audience. It also should be engaging, which is why PowerPoint offers the features to add creativity to your slides.
You can add multimedia content into your presentation and make it attractive. It is simple to add any image, chart, video, or graph in the slides to make it visually attractive.
Only Present the End Results
When preparing the business information, there are a lot of numbers and calculations going into the report. It is a fact that your audience might not be interested in the raw data.
That is why using PowerPoint will allow you to make your presentation visually appealing to the audience by sharing the end results ânot the raw data and formulas.
Easy Viewing and Distribution
There is always a need to view and distribute the business report, and PowerPoint makes the job easier for both aspects. It not only allows you to create a report but also makes it simple to share in a single file.
It is also simple and effective to print out specific slides or whole presentations. You can even upload it to the Slide Share for effective teamwork.
Part 2: How to Share a PowerPoint on Zoom
There are a few defined methods to share your PowerPoint screen in a Zoom meeting. Whether you have one monitor or dual, or you have other presenters, below are the methods that will help you control the slideshow in the Zoom meeting.
Method 1: Dual Monitors with Slide Show
You can follow these steps if you are using multiple monitors and want to demonstrate your PowerPoint on one monitor. This will allow you to see your presenterâs notes on other monitors for effective presentation.
Learn how to share a PowerPoint on Zoom.
Step 1. Open the PowerPoint file on the PC you want to present.
Step 2. Start or join a Zoom meeting you are shared with.
Step 3. Click on the share screen arrow in the meeting controls in the toolbar.
Step 4. Select your primary monitor, then click on share. In case you donât find which monitor is your primary on the screen, you can select the one that PowerPoint opens in.
Step 5. On the meeting controls menu, hover over you are screen sharing. Click the drop-down arrow to view the screen shared with your participants in the meeting.
To stop viewing the screen shared with, you can click the up arrow.
Method 2: Single-Monitor Setup with Slide Show in a Window
In case you have a single monitor, it will be helpful to follow these steps to share your PowerPoint presentation in a slide show view.
This is quite useful if you need to access all the meeting features, such as in-meeting chat or managing participants while you are sharing a PowerPoint presentation.
Learn how to share a PowerPoint on Zoom
Step 1. Open the PowerPoint file you want to present in a meeting.
Step 2. Click the Slide Show tab. The next step is to set up a Slide Show.
Step 3. Begin the presentation by selecting the Play from Start or Play from Current Slide options that are presented on the screen.
PowerPoint will display the slide show in a window.
Part 3 Best AlternativeâWPS Office
WPS Office is a business suite that allows you to create documents, spreadsheets, and presentations for your personal and professional needs. WPS Office was previously known as Kingsoft Office, which was developed by Zhuhai-based Chinese software developer Kingsoft.
In fire tablets, it is also pre-installed in them. WPS Office has reached 494 million monthly active users with 1.2 billion installations around the globe
WPS Office is designed for Microsoft Windows. MacOS, Linux, iOS, Android, and HarmonyOS. The personal basic version of WPS Office is free for all users. However, for some smart professional-grade features, you can get access to it with a subscription fee.
The free version supports Microsoft Office file formats, and a few features like printing and mail merge can be accessed temporarily after viewing an advertisement.
Effective collaboration
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It gets slower
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Part 4 How to Share A PPT in WPS Office
When it comes to how to share the document and PPT in the WPS Office, the share file function will only take seconds. The user can scan the QR code and share the PPT to anyone for editing. This is convenient and effective when wondering how to share a powerpoint on Zoom.
To make use of these functions, here are a few steps that you can follow:
Step 1. WPS Office supports the sharing of files on the website, known as WPS Cloud.
You can place the cursor on the PowerPoint that you want to share. By clicking, the share option will appear.
Step 2. Click the share icon. A tip will pop up. The user will copy the share link and can choose the candidate you want to see or share the document.
Q1: How to Change your Virtual Background image
Step 1. Sign in to the Zoom web portal to edit the account settings.
Step 2. In the menu, click on Account Management and then Account Settings.
Step 3. In the meeting tab, you will explore the virtual background option under the meeting advances section to verify that the setting is enabled.
Step 4. Select one of your choices and use it for your meetings.
Q2: How to Enhance Your Video in Zoom?
Zoom has many built-in features to improve the quality of video and pictures. It also enhances the video conferencing with some virtual backgrounds and filters.
The account owners on Zoom can upload custom filters for their users to enhance the quality of video.
Q3: How to Manage Virtual Background for Admins?
Admins can use and upload their own virtual backgrounds for all users. You can assign certain virtual backgrounds for use by specific user groups on Zoom.
Admin can allow and restrict them for the use of virtual backgrounds.
Q4: How to Enable Virtual Background in Zoom for Group?
Step 1. You can enable the virtual background in the account settings or group settings.
Step 2. Go to manage virtual backgrounds.
Step 3. Wait for the upload before closing the window. Once it is uploaded successfully, a small banner will appear on the top of the page.
Learn How Using WPS Office Is Effective For Sharing PPT.
There is always a need to learn how to share a PowerPoint on Zoom as hybrid working culture is increasing. Professionals manage and handle all the obstacles to sharing information in a defined way that increases engagement.
Zoom is an effective tool for meetings and presenting insights. To deliver information, there are some easy and practical ways that you can consider to share the PowerPoint on Zoom. You can also consider using WPS for the creation of a presentation that you can share with the group within a matter of a few seconds.
WPS Office is one of the advanced business suites that is installed by 1.2 billion professionals around the world to meet all the needs related to handling documentation.
- 1. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
- 2. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
- 3. Zoom: Sharing PowerPoint without Showing Notes On Mac
- 4. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
- 5. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
- 6. How to Share a PowerPoint Presentation: A Step-by-Step Guide
15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.
Creating a permanent Zoom Meetings link
With Zoom Meetings, you have the convenience of generating a permanent meeting link, enabling participants to join your sessions seamlessly using the same URL at any time. This feature proves especially beneficial for recurring meetings involving the same set of attendees scheduled at different times. To create your single permanent meeting link, you'll need to access the Zoom web portal as this functionality is no longer supported within the Zoom application itself.
Prerequisites for creating a permanent Zoom Meetings link
- Free or paid Zoom account
How to create a reusable/permanent Zoom Meeting link
- Sign in to the Zoom web portal.
- In the navigation menu, under PERSONAL , click Meetings .
- Click the Upcoming tab.
- On the right, click Schedule a Meeting .
- Under Time Zone , select Recurring meeting .
- To the right of Meeting ID , keep the default selection as Generate Automatically .
- Click Save .
- (Optional) You can copy and paste the link into your preferred calendar for your selected date and time, or share the meeting link using your preferred method.
People say they use recordings of random company Zoom meetings they found on YouTube to pretend they're busy at work
- Some people say they use recordings of random Zoom meetings they found on YouTube to look busy.
- Some said they would play the videos with the sound on to dodge work and avoid small talk.
- "This meeting has been of more use to me than any other meeting at work," read one YouTube comment.
People trying to dodge work and avoid small talk have been turning to an unlikely tool â pretending to be in a meeting by playing Zoom recordings they found on YouTube.
In 2020 and 2021, organizations like the software company GitLab and the City of Santa Fe uploaded videos of their Zoom meetings on YouTube.
Though the videos were probably meant for record-keeping purposes, some people have figured out that playing them on one's computer is a neat way to look busy.
"I use this whenever I need people in the house to leave me alone lol. It gives me a good 2 hours of alone time when needed," one person commented on GitLab's Zoom recording .
The video, uploaded in June 2021, has been viewed over 290,000 times as of press time. It has also received over 200 comments, with some expressing appreciation for the video's existence. GitLab's channel has over 11,000 videos and more than 28,000 subscribers.
"This meeting has been of more use to me than any other meeting at work that could've been an email," read another comment.
Others found it amusing that there was a fledgling community of such viewers.
"I can't believe I found my people! I thought I was the only one. I can't stop laughing," another person commented.
Based on YouTube comments seen by BI, the trend appears to have been going around since 2020.
"This really came in handy during COVID's high days," one person commented on the City of Santa Fe's video. "This really did the job of getting people to leave me alone in my home office between meetings."
The City of Santa Fe first streamed the video in April 2020. Since then, the video has been viewed more than 167,000 times. The channel has over 1,700 videos and over 2,300 subscribers.
It's not just work. Students are also using Zoom recordings of online classes to escape their parents.
"Sometimes in order to get out of things I will put this on and pretend I'm in class so my parents can't bother me for hours," read a comment to a history class by a history professor at Thomas More College, Patrick Eagan.
Some even offered tips on how to make the ruse more convincing.
"Every now and then I'll pause it at a good point between them talking to make my voice heard contributing to the 'meeting' lol. Gets the full effect in!" read one comment on GitLab's video .
Watch: A guy Skyped his parents while jumping out of a plane
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IMAGES
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COMMENTS
There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor.
At the bottom of the Zoom meeting window, click "Share Screen." If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors, you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."
How Do You Share a PowerPoint in a Zoom Meeting? For a presentation where you don't need to see your notes, sharing a PowerPoint is a quick process. Open your presentation, and close any windows you won't need. This will limit clutter and distractions. Log into your Zoom call and when you're ready to present, click Share Screen at the bottom.
Option 1: Share your entire screen/desktop This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Zoom, you choose the sharing option called Screen.
1.8K Share 204K views 3 years ago Zoom Tutorials This video shows you how to share Powerpoint slides in Zoom, including dual-monitor scenarios and the new "Powerpoint as virtual background"...
There are several different ways to share your screen when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics: Sharing your PowerPoint slides only without notes Windows OS instructions Mac OS instructions Other Options Resizable window in Keynote Share individual window in PowerPoint
15K Share 916K views 3 years ago SEATTLE In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Zoom Video Conferencing. ...more ...more How to Share...
Use a PowerPoint share screen session on your Zoom presentation to share slides. This tutorial has all the essentials. First, you'll see resources to create great presentations that work perfectly as Zoom webinar PowerPoints. Then, you'll see tips to use PowerPoint share screen features to show your presentation.
How to Share Screen, PowerPoint and Video on Zoom Niyas C 47K subscribers Subscribe Subscribed 868 Share 242K views 3 years ago Zoom Meeting Tutorials How to share your screen and media...
In the meeting controls, click the Share Screen button. In the sharing window that opens click Microsoft PowerPoint to select it. Check the Share computer sound box. If your computer prompts you to install the Zoom audio device, do so. Click the Share button. Switch to Slide Show mode. Give your presentation.
To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share Screen button ...
Here's how you share a PowerPoint presentation on dual monitors in Zoom: Select the PowerPoint file that's on the agenda. Now either Start or Join a Zoom meeting. On the meetings controls ...
Alternate Method (Windows or Mac) Click Share Screen from within the Zoom meeting. Selected the Microsoft PowerPoint tile. The PowerPoint window on your computer should be displayed with the green line around it indicating that it is currently being shared in the Zoom Meeting. Go to the Slide Show tab and click Presenter View.
5. Click on "Share Screen" in the meeting controls. 6. Select the PowerPoint window that's displaying the slide show in a window, then click on "Share." Your PowerPoint presentation will now be shared in a window during the Zoom meeting, allowing you to access other meeting features while presenting your slides. đ.
Share your screen in Zoom. During a Zoom meeting, select the Share Screen button at the bottom of the window to initiate screen sharing. You will be presented with a window displaying all the available options for sharing. Typically, this screen will show any displays connected to your device (i.e., Desktop 1, Desktop 2) which will broadcast ...
When you are ready to display your slides, share your screen by clicking the Share Screen button at the bottom of your Zoom window. Then select your PowerPoint deck from the available options to share. Click the Slide Show tab at the top of the PowerPoint window that opened when you selected your PowerPoint deck, and then click the Set Up Slide ...
How to SHARE a PowerPoint Presentation on Zoom! Guiding Tech 172K subscribers Subscribe 135 21K views 2 years ago A presentation can really help you get your point across during a meeting,...
Summary of steps. Make sure the presentation is set to use full screen Slide Show. Start Presenter View Preview by pressing Alt+F5. In Zoom, share a portion of the screen from the Advanced sharing options. Make the current slide larger in Presenter View and adjust the sharing rectangle so you just share the current slide portion of the screen ...
Method 1: Dual Monitors with Slide Show You can follow these steps if you are using multiple monitors and want to demonstrate your PowerPoint on one monitor. This will allow you to see your presenter's notes on other monitors for effective presentation.
2024-01-09 09:04 AM I'm using the latest Ppt on a Mac (Sonoma) and have a paid Zoom account. I have a single large monitor. I want to Share Screen a Ppt presentation in Presenter mode (ie with notes and Next Slide), and have only the slide visible to the attendees but the full Presenter mode visible to me.
Go to solution. perplex. Listener. Options. 2022-11-18 06:43 PM. When attempting to share Powerpoint slides on Zoom, the slides open up but I don't see any green border. And there is a notification, " Please move this window away from the shared application." Clearly the slides are being shared to my participants.
2022-01-03 11:23 PM hii when I use the share screen for powerpoint presentations the slides are not moving the participants see only the first slide I shared and I moved to the next slide on my computer best regards tal 1 Like Reply 1 ACCEPTED SOLUTION jeremyjustin Community Champion | Zoom Employee In response to TalRajwan1 2022-01-06 09:57 AM
This video will teach you the best way to share your PowerPoint presentations in Zoom. Download unlimited Pow...
With Zoom Meetings, you have the convenience of generating a permanent meeting link, enabling participants to join your sessions seamlessly using the same URL at any time. ... (Optional) You can copy and paste the link into your preferred calendar for your selected date and time, or share the meeting link using your preferred method. ...
Some people say they use recordings of random Zoom meetings they found on YouTube to look busy. Some said they would play the videos with the sound on to dodge work and avoid small talk.
I have the same problem and use a powerful Mac computer. It worked fine until about 5 - 6 months ago. The transitions and animations are choppy and slides hang. I now use regular slideshow in zoom and it works, but loses the advantage of notes in the presentation. And yes, I do the advanced share with portion of screen.