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How and Why to Write a Great Cover Letter

Student working in career planning guide

A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you’re a great candidate for the role.

What is the purpose of a cover letter?

Your cover letter complements your resume by making it easy for the employer to see how your experience and interest connect to the position. Your goal is to convince the employer to interview you.

With your cover letter, you’ll aim to:

  • Highlight your qualifications:  You’ll show how your skills and experience relate to the employer’s needs for a specific position.
  • Showcase your motivation: You’ll demonstrate your enthusiasm for the specific position and the organization.
  • Reflect your voice and written communication skills: You’ll give the employer a sense of your personality and writing style.

When should I write a cover letter?

Not all jobs require cover letters. So, how do you decide whether to submit one?

Submit a Cover Letter when…

  • The posting explicitly requests that you do so
  • You’re applying to an opportunity at a mission-driven organization
  • You think that doing so could provide important information to the employer that they wouldn’t get from your resume

Consider Submitting a Cover Letter when…

  • It’s marked “optional” in an application, and you have the bandwidth to do so
  • You have content that you can easily recycle or repurpose into a tailored cover letter

No Need to Submit a Cover Letter when…

  • A posting specifically tells you not to submit one
  • There’s no way to submit one in an application portal, and doing so would require a serious workaround

If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.

How do I write a cover letter?

Your cover letter should articulate your qualifications and motivation for the position. Read the job description closely and research the organization. As you craft your cover letter, use examples that demonstrate your relevant skills, knowledge, and interests. The cover letter should be concise, clear, and well-organized.

Before Writing

Research the employer.

Learn enough about the organization to articulate why you are a strong fit for that firm. 

  • Review the firm’s website and LinkedIn page.
  • Speak with current or previous employees.
  • Read articles and social media for current news.

Analyze the job description

Look for skills, duties, and qualifications of the job so you can design your letter to match these as much as possible.

Reflect on your experience and motivation

Identify skills and personal qualities you have developed which will be useful in this role. Ask yourself:

  • What attracts you about this role/company/industry?
  • What have you have done in your work experiences, classes, internships, activities, projects, volunteer work, travel, etc., that is similar to the duties required of the job? 

Cover Letter Structure

As a business letter, the cover letter should include:

  • Heading: Include your name and contact information in the same format as your resume
  • Salutation: Address your letter to the specific individual who can hire you, if this is known. If the name is not included in the job description, address the letter to the Hiring Manager or title mentioned in the job description.
  • Body Paragraphs:  Discuss your experiences, interests, and skills to show the employer how you can add value to their team. See the section below for more guidance.
  • Signature Line: Include a closing and your name.

The cover letter should be one page, about three or four paragraphs, and single spaced. Use 10-12 point font and one inch margins. 

When applying online, upload your cover letter as a PDF file, unless another format is specified. When sending your resume and cover letter by email, you may write a short note or paste your cover letter in the body of your email (without the address header) and also attach the PDF file.

Cover Letter Content

Your cover letter should answer who, what, when, where and why you are applying for the opportunity. 

Introduction

State the position for which you are applying. If you have a referral or spoke with someone from the company, you can mention it in the introduction. Provide some basic information about yourself; this can include your class year and what you’re studying at Columbia. Briefly outline why you’re interested in the organization and what you bring in terms of relevant experience and skills. 

Body Paragraphs

These paragraphs will highlight your qualifications and strengths that are most relevant to the organization and position. Use the job posting and your research as clues to determine what the employer is seeking in a candidate. Have your resume beside you and reflect on what you want the employer to know about you. Are there experiences you want to expand upon that demonstrate your understanding of the role and ability to do the job requirements?

Structure the paragraphs based on relevance, not chronology. Lead with your most relevant skill or strongest experience.

Start each body paragraph with a clear topic sentence.  This can highlight a key skill set, a transferable experience, or a core area of knowledge you’ve built through your studies. Walk the reader through a project or experience, integrating the relevant skills you used and qualities you demonstrated. Provide details about your accomplishments and impact. Connect how these experiences have prepared you for this role and why you are motivated to do this job. There is no need to apologize if you feel you lack experience; focus on the accomplishments that you have.

Recap what you would bring to the organization and your interest in the position. Thank the employer for their consideration. Keep your tone positive and enthusiastic. 

Check out our example of how to structure your cover letter content . 

Editing Tips

Use our  Cover Letter Checklist to make sure your format and content is in line with best practices. 

  • Ensure that the content reflects the requirements in the job description
  • Keep the cover letter concise, at one page or less
  • Correct any errors in grammar, sentence structure, and spelling
  • Use the active voice
  • Avoid beginning too many sentences with “I”

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21+ Cover Letter Examples in 2024 [For All Professions]

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No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

cover letter example for career change

Here’s what this cover letter does right:

  • Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
  • Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
  • Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

cover letter example for a recent graduate

  • Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
  • Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
  • Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

Cover Letter Example for Middle Management

  • Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
  • Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
  • Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

cover letter example for business manager

  • Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
  • Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
  • Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

cover letter example for phd

Here’s what this cover letter does right: 

  • Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
  • Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

cover letter example for senior executive

  • Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
  • Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
  • Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

Cover Letter Example

  • Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
  • A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
  • Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

cover letter examples

  • Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
  • Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
  • Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

best cover letter example

  • Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
  • Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
  • Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

Cover Letter Example for Digital Marketing

  • Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
  • Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
  • Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

Cover Letter Example for Graphic Designer

  • Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
  • Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
  • Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

Cover Letter Example for Administrative Assistant

  • Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
  • Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
  • Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

Cover Letter Example for Front Desk

  • Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
  • Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
  • Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

Cover Letter Example for Human Resources

  • It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
  • Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
  • Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

Cover Letter Example  for Sales Agent

  • Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
  • Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
  • Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

Cover Letter Example for Receptionist

  • Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
  • Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
  • Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

Cover Letter Example for Information Technology

  • Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
  • Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
  • Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

Cover Letter Example for Real Estate Agent

  • Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
  • Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
  • Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

Cover Letter Example for Teacher

  • Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
  • Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
  • Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

Cover Letter Example for Project Manager

  • Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
  • Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
  • Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

Cover Letter Example for Paralegal

  • Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities. 
  • Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job. 
  • Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements. 

Check out this paralegal resume guide to perfect yours.

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

  • Header - Input your contact information.
  • Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
  • Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
  • The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
  • The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
  • Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

cover letter structure

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

cover letter examples templates

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

Optionally, you can also include the following:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

  • What’s the company’s business model?
  • What’s the company's product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
  • Thank the hiring manager for their time. After all, it never hurts to be polite. 
  • Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

  • Best Regards,
  • Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Cover Letter Writing Checklist

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

  • The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
  • The sales pitch is usually the body of the cover letter. 
  • The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

  • How to Write a Resume
  • Cover Letter Mistakes to Avoid at All Costs
  • Cover Letter Format (w/ Examples & Free Templates)

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

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Do the research, start off strong, and emphasize your value.

  • EM Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata

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Status.net

Project Manager Cover Letter Example and Template: Craft a Perfect Application

By Status.net Editorial Team on February 7, 2024 — 9 minutes to read

When you’re crafting your cover letter as a project manager, your introduction is where you make your first impression. Think of it as your professional handshake in written form; it’s where you greet the hiring manager and give them a glimpse of your personality and capabilities.

  • Start with your name and professional title. For example, you could begin with, “As a dedicated Project Manager with a proven track record,” which immediately informs the reader of your role and hints at your experience.
  • Next, highlight your relevant skills. You could say, “Your projects require a leader who can effectively manage resources, time, and teams to deliver outstanding results,” which showcases your understanding of what the job entails.
  • Follow with a brief mention of your career highlights. “Having successfully led numerous high-stakes projects, I am eager to bring my expertise to your dynamic team,” provides a snapshot of your background while directly relating it to the needs of the potential employer.
  • Connect with the company’s values or mission. Research the company and include a line that shows you’ve done your homework: “I admire how your company prioritizes innovation and user experience, values that I hold dear in my project management philosophy.”

Understanding the Project Management Role

In this section, you’ll get to grips with what being a project manager really entails, including the responsibilities you’ll shoulder and the skills that’ll make you stand out.

Key Responsibilities

As a project manager, you’re the linchpin that keeps projects on track. You’ll plan, initiate, and manage projects from start to finish. You ensure that everything runs smoothly, whether it’s resource allocation, time management, or coordinating with stakeholders. Here’s a rundown of what you can expect to handle:

  • Defining project scope and objectives, often involving all relevant stakeholders and ensuring feasibility
  • Developing a detailed project plan to monitor and track progress
  • Managing changes to the project scope, project schedule, and project costs using appropriate verification techniques
  • Measuring project performance using appropriate tools and techniques
  • Reporting and escalating to management as needed

Essential Skills for Success

Your skill set as a project manager can elevate your career to new heights. Exceptional communication allows you to convey ideas clearly and negotiate with stakeholders effectively. Risk management ensures you can anticipate and mitigate potential problems, keeping your project on course. Let’s break down these skills a bit more:

  • Strong leadership : Guide your team towards meeting project objectives
  • Effective communication : Share ideas, relay feedback, and report on progress
  • Risk management : Identify potential risks and devise plans to avoid or address them
  • Critical thinking : Analyze situations and make decisions that will benefit the project and stakeholders
  • Time management : Prioritize tasks and manage time to meet deadlines without rushing or sacrificing quality

Explanation of Personal Qualifications

Your cover letter is your chance to shine by elaborating on your personal qualifications that make you the ideal candidate for the project management position. Highlighting your relevant experience and industry-recognized certifications and education can give you an edge in the selection process.

Relevant Experience

In detailing your experience, it’s important to list specific roles that have prepared you for the project manager position. For instance:

  • Managed a team of 12 to deliver a project on a tight deadline.
  • Oversaw a budget of over $500,000 while ensuring cost-saving measures were in place without compromising project quality.

Certifications and Education

Your academic background and professional certifications are a testament to your knowledge and skills. More: How To List Certifications on a Resume (Examples)

Highlighting Achievements

When crafting your project manager cover letter, you should meticulously showcase your past achievements. These successes illustrate your capabilities and can set you apart from other candidates. Start by listing significant projects you’ve led or contributed to, mentioning the positive outcomes that were achieved due to your leadership.

  • Led (…) project that improved operational efficiency by 20%
  • Managed a cross-functional team that delivered a critical project two weeks ahead of schedule, under budget

It’s important to quantify your successes with numbers and percentages where possible because this provides concrete evidence of your results. For example, if you saved your company money, state how much. If you increased efficiency, specify by what percentage. Remember to tailor your achievements to match the requirements of the job you’re applying for. Here are a few more:

  • Orchestrated the turnaround of a failing project, ultimately delivering the desired outcome and retaining a key client
  • Achieved a 98% customer satisfaction rate over a two-year period through diligent team management and customer engagement strategies
  • Successfully negotiated vendor contracts that led to a 25% reduction in supply costs

Demonstrating your impact with tangible examples not only paints a clear picture of your skills but also shows potential employers what you can bring to their organization. Make sure your examples are relevant, recent, and demonstrate a breadth of experience. This section of your cover letter is your chance to shine, so take the time to sell your achievements and potential value to the prospective employer.

Customization to the Job Description

When you’re applying for a project management position, reflecting parts of the job description in your cover letter shows your attention to detail and indicates you’ve given thought to how your skills align with the company’s needs. It’s important to analyze the job posting and identify the key responsibilities and requirements. Use this information to tailor your cover letter specifically to the role.

Demonstrate how your track record of success in previous project management roles makes you a suitable candidate for this specific job. Instead of broad statements, provide concrete examples of your achievements and how they relate to the duties described.

Example: Mention a project you led that improved efficiency by 20% and correlate it directly to the prospective employer’s need for efficiency improvements.

Pay close attention to the language used in the job listing. Incorporate some of the same terms and phrases in your cover letter. This can make a subtle, positive impact and show you’re in sync with the company’s culture and expectations.

Example: If the job listing uses the term “cross-functional collaboration,” use it to describe your approach to teamwork.

Lastly, mention why you are interested in the role at this particular company. Linking your enthusiasm and career goals to the company’s vision can show that you are not only a good fit for the job but also someone who is likely to be invested in the company’s success.

Example: Express your admiration for the company’s innovative approach to project management and your desire to be part of their forward-thinking team.

Showcasing Soft Skills and Personality

When drafting your cover letter as a project manager, you must highlight the soft skills that make you a strong leader and an effective communicator. Your personality shines through your ability to navigate team dynamics, resolve conflicts, and maintain a positive work environment.

Begin by touching on your communication skills; explain how you articulate project goals and ensure team alignment. Mention your active listening abilities, which help you truly understand stakeholder requirements and team concerns. Use anecdotes where you successfully mediated a dispute or rallied a team towards a common objective.

Time management is another pivotal soft skill. Illustrate your aptitude for prioritizing tasks by discussing a situation where your effective scheduling resulted in meeting a tight deadline.

Empathy plays a significant role in leadership. Share examples where your understanding of team member challenges led to the adoption of innovative solutions that benefited the project and improved team morale.

Furthermore, adaptability is fundamental in the ever-changing project landscape. Describe how you have successfully navigated unforeseen challenges by staying flexible and open-minded.

  • Exhibit your communication skills through specific examples of successful team alignment.
  • Demonstrate your time management prowess with an example of efficient task prioritization.
  • Use a story to portray how your empathy improved project outcomes and team well-being.
  • Showcase your adaptability with an anecdote about overcoming unexpected project hurdles.

Your soft skills and unique personality traits set you apart. Conveying them effectively in your cover letter can be the difference-maker in your job application.

Closing Remarks

As you wrap up your cover letter, it’s important to express your enthusiasm for the potential to contribute to the team and the project’s success. A strong closing can leave a memorable impression on your potential employer.

For instance, you might say:

Thank you for considering my application. I am very excited about the opportunity to bring my unique skills to [Company Name] and contribute to impactful projects that align with my professional goals.

Remember to invite the hiring manager to reach out to you to continue the conversation:

Please feel free to contact me at your earliest convenience to discuss how I can make a difference at [Company Name].

Lastly, always thank the reader for their time:

I appreciate your time and look forward to the possibility of working together.

Make sure you sign off your letter professionally with a “Sincerely” or “Best regards,” followed by your full name.

  • Best regards,
  • With appreciation,

These final words are the polish on your cover letter, ensuring that you leave a positive and lasting impression.

Frequently Asked Questions

How can i write an effective project manager cover letter with no prior experience.

To write a cover letter without experience, focus on transferable skills like leadership, organization, and communication that you’ve gained from other areas such as volunteer work, academic projects, or extracurricular activities. Highlight how these skills can apply to the tasks of a project manager.

What are the key elements to include in a construction project manager cover letter?

Include a brief mention of your experience with budget management, oversight of construction processes, contract negotiations, and team leadership. Specific examples, like a successful project you led or a challenge you overcame in construction, can demonstrate your capabilities.

Can you provide a structure for a senior project manager cover letter?

Start with a professional greeting. In the first paragraph, introduce yourself and explain why you’re interested in the position. In the following paragraphs, detail your relevant experience, achievements, and approach to project management. Conclude by reiterating your interest and inviting the hiring manager to discuss your application in more detail.

What should I highlight in a PMO manager cover letter to stand out?

Emphasize your strategic planning abilities, resource management, and proficiency in PMO methodologies. Mention any specific PMO tools you’re skilled with, and describe how you’ve successfully optimized project delivery in your previous roles.

Could you give advice on writing a compelling personal statement for a project manager role?

Your personal statement should succinctly summarize your project management philosophy, your leadership style, and your career achievements. Be sure to tailor this section to reflect the key competencies outlined in the job description.

What is a good example of a project manager cover letter for non-profit organizations like an NGO?

Mention your passion for the mission of the NGO and how your project management skills can help further their objectives. Detail any relevant experience with volunteer management, fundraising events, or community projects that show your alignment with non-profit values.

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MUO

How to Write Your Cover Letter Using ChatGPT

C hatGPT is growing in popularity as artificial intelligence’s go-to for content generation. You probably have seen courses and other programs designed to help you leverage this new platform and are curious about its benefits.

Access to a platform that can create a cohesive document can be a godsend to people who dislike writing. While ChatGPT can help you increase your efficiency, you still have to review the documents it generates to ensure your cover letter gets noticed.

1. Open Your ChatGPT Account

You can easily create one if you don’t already have an account. Go to the site chat.openai.com . Once you’re there, you’ll see a prompt to open your account or sign up. You can create a new account with your choice of email, including connecting it to an existing Gmail account.

You’ll need access to your mobile phone since you’ll receive a six-digit code sent to your phone via text to confirm your registration. Once you’ve confirmed your registration, you’re ready to get started.

When you’re in ChatGPT, you’ll see you can stay with the free version, ChatGPT 3.5, or pay for access to ChatGPT 4. The features of ChatGPT-4 include faster responses and access to beta features like code interpreter, plug-ins, and browsing.

ChatGPT-4 has a limit of 25 messages every three hours, costing $20 monthly. If you’re wondering what other artificial intelligence options exist besides ChatGPT, you might be interested in learning about the best alternatives to ChatGPT .

2. Enter Your Custom Instructions

Before you ask ChatGPT to write content for you, you need to provide custom instructions to the platform. You do this in the custom instructions; you can access it by clicking on your name.

There are two sections where you input information about yourself. The first one asks: What would you like ChatGPT to know about you to provide better responses? The second one asks: How would you like ChatGPT to respond?

The first section is where you can tell the platform where you live, what you currently do for work, your goals, and your interests. The second section is where you can talk about the tone and length of ChatGPT’s responses.

You can change the custom instructions at any time, but it will only affect the answers given after the changes are made. If you’re new to the platform, you may ask: What is ChatGPT and what can you do with generative AI? . We recommend checking out that guide if you're not too sure.

3. Submit a Job Description

Once you’ve completed your custom instructions, it’s time to provide a job description that ChatGPT can refer to when creating your cover letter. Remember, the key to writing an effective cover letter is addressing all the critical needs indicated in the job description.

If you’re using the free ChatGPT 3.5 version of the platform, there’s no limit to the number of jobs you can ask it to write cover letters for! You can also ask the platform to regenerate the response if you don’t like the first one you get.

You may be wondering what ChatGPT means for the future of writers and if it means enormous unemployment lines are in your future. You might find some comfort in learning the reasons why ChatGPT won’t take your writing job .

4. Prompt ChatGPT to Write the Elements of Your Cover Letter

Once you’ve submitted the job description, the next step is to ask for a cover letter. Instead of asking it to write one document, you can ask it to focus on each part of your cover letter to create a more focused one.

The Introductory Paragraph

The first paragraph is where you provide basic details about who you are and why you want the job. You can also give a general overview of why you’re the right candidate for the job and why the position excites you.

Your Qualifications

The next part of your cover letter summarizes your experience and qualifications and how they apply to the job you’re applying for. This is where you can include stories about relevant projects or situations to give the hiring manager or recruiter some insight into how you work.

Explain How You Align With the Company’s Values and Goals

In this section of your cover letter, you want to illustrate that you understand the company’s mission and have done your research on the company. You want to focus on how your goals align with the organization’s, and you can also include positive factors you’ve heard about the company culture.

Close With a Call to Action

Your closing paragraph should be where you recap your interest in the job and suggest the next steps for proceeding with your application. Thank the reader for reviewing your application and indicating your interest in discussing the position or scheduling an interview.

This is where you can focus on the talents and skills you hope to bring to the team. If you want to learn more about the platform’s capabilities and how to generate the proper prompts, you may be interested in learning ways to learn how to write effective ChatGPT prompts for the best AI answers .

5. Proofread and Review the Generated Cover Letter

After the AI generates the different parts of your cover letter, you can put them together and read it out loud to see if it makes sense.

Use the content ChatGPT generates as the foundation of your cover letter. You can add elements that add a personal touch to the cover letter, giving the reader an idea about your personality.

The content generated by ChatGPT can help you create a cover letter focused on what the organization hiring you is looking for. It would be best to remember that the platform is available to everyone, and you’re probably not the only one using it to help them apply for the job.

This is why adding what makes you unique to the letter ChatGPT generates can be a vital part of using the platform for job applications and getting noticed. If you enjoy using the platform, you may be interested in learning about the amazing ChatGPT Chrome extensions for better AI prompts and answers in browsers .

Work Smarter, Not Harder With ChatGPT

Using ChatGPT can help you work more efficiently, increasing your productivity. You can use AI to generate documents as the foundation for any written content you’re working on.

Whether you’re looking for help writing a resume or cover letter, AI can help you quickly generate them. Using the content “as is” isn’t recommended, but making changes and corrections is more manageable than creating original content on your own and can help ensure that you touch on the key points the reader is looking for.

How to Write Your Cover Letter Using ChatGPT

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  2. How to Write a Cover Letter? Examples & Tips

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  4. How to Write a Cover Letter for a Job in 2021 (12+ Examples)

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  6. Amazing Cover Letter Examples for 2020 [+Writing Tips]

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VIDEO

  1. How do you write your letters?#Merry early Christmas!🎄❤️🎁🎄❤️🎁

  2. Write your cover letter with AI

  3. What you should and shouldn't include in a cover letter?

  4. Who do I address my cover letter to?

  5. How do I start a cover letter 2023?

  6. How to write cover letter tips /get a job on up work

COMMENTS

  1. How To Write a Cover Letter (With Examples and Tips)

    A cover letter, also known as an application letter, is a three- to four-paragraph memo to employers explaining your interest in the job and company and your fitness for the role. It's typically submitted along with your resume in a job application.

  2. How to Write A Cover Letter in 2022 (6 Tips

    Guide Overview A Guide to Writing a Cover Letter that Impresses Your Reader The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application.

  3. How to Write a Cover Letter for a Job in 2024

    Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.

  4. What Is a Cover Letter? (And What To Include in One)

    1. Application cover letter This is the most common type of cover letter that candidates use to apply for a job. This traditional style includes details about your professional experience that are relevant to the requirements of the job post.

  5. How to Write a Standout Cover Letter in 2022

    Step 3: Address your cover letter to the hiring manager—preferably by name. The most traditional way to address a cover letter is to use the person's first and last name, including "Mr." or "Ms." (for example, "Dear Ms. Jane Smith" or just "Dear Ms. Smith").

  6. What is a Cover Letter? Definition & Examples

    A cover letter is a one-page document included in your job application (along with your resume ). The purpose of a cover letter is to introduce you to an employer, and give them additional information about your qualifications, character, and why you're interested in working for them. Your cover letter is also a great place to provide ...

  7. How to Write a Cover Letter in 2024 + Examples

    Step #1 - Pick the Right Cover Letter Template Step #2 - Start the Cover Letter with a Header Step #3 - Greet the Hiring Manager Step #4 - Write an Attention-Grabbing Introduction Step #5 - Explain why you're the perfect person for the job Step #6 - Explain why you're a good fit for the company Step #7 - Wrap up with a call to action Step #8 - U...

  8. How to Write a Cover Letter in 2024 + Pro Tips

    Pro tip Did you know? 41% of job seekers replicate their resumes in their cover letters. This is a huge mistake. Your cover letter should complement your resume, not repeat it. What to include in a cover letter All cover letters follow a basic business letter structure and should include the sections detailed below.

  9. How To Write the Perfect Cover Letter (With Template and Example)

    Include the name of the person to whom you are writing as well as the company name and address just above the salutation. In the salutation, greet the hiring manager by name. If you don't know the name of the person, consider greeting the hiring department or the department with which you would be working if hired. 3.

  10. How to Write a Cover Letter

    That means your cover letter is one of potentially hundreds the recruiter will read. This is why it's so critical that you write a cover letter that excels in the following: Grabs the recruiter's attention. Effectively communicates why you're an ideal candidate for the role. Makes you stand out from the crowd.

  11. What to Include in a Cover Letter (& What to Leave Out)

    A great cover letter consists of the following components: 1. Your name and contact information in a header. The hiring manager needs to have your contact information. Without these details, they have no way of inviting you for an interview. The most eye-catching way of adding your contact information to your cover letter is by creating a large ...

  12. What to Include in a Cover Letter (Examples for 2024)

    Here are the 7 things you should include in a cover letter: Cover Letter Header: add your contact information and contact details of the company. Salutation: tailor the cover letter greeting and use the hiring manager's name instead of the cliché " Dear Sir or Madam ".

  13. How and Why to Write a Great Cover Letter

    Career Resources How and Why to Write a Great Cover Letter A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you're a great candidate for the role. What is the purpose of a cover letter?

  14. 21+ Cover Letter Examples in 2024 [For All Professions]

    Top ↑ 21 Cover Letter Examples #1. Career Change Cover Letter Example #2. Recent Graduate Cover Letter Example #3. Middle Management Cover Letter Example #4. Business Manager Cover Letter Example #5. Ph.D. Cover Letter Example #6. Senior Executive Cover Letter Example #7. Architect Cover Letter Example #8. Business Analyst Cover Letter Example #9.

  15. Content of Cover Letter: How To Write and What To Include

    The beginning of a cover letter typically includes your key contact details, including your name, contact number and email address. You can include a link to any professional networking site or an online portfolio, depending on your job role and industry.

  16. How to Write a Cover Letter (Template and Example)

    There are typically three paragraphs in a cover letter, including an introduction, a statement of purpose, and a concluding paragraph. Why is it important to write the best cover letter? The best cover letters can help you convey your passion for a company, your previous contributions and how you can contribute to the position.

  17. How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

    How to Write a Cover Letter That Sounds Like You (and Gets Noticed) Do the research, start off strong, and emphasize your value. by . Elainy Mata; by . Elainy Mata; May 10, 2022 Post. Post.

  18. How to Write a Cover Letter (With Tips)

    1. Note the date. Document the date you are sending the letter. The date line is usually in between your address and the address to which you are sending the letter. 2. Include your name and address. It is standard practice to begin with your name and address at the top of your cover letter.

  19. How to write the perfect cover letter (With examples)

    1. Begin by introducing yourself To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications

  20. How to write a cover letter

    But in a cover letter you can write in the first person, which might read as, I'm a dedicated and driven social worker, with a strong commitment to supporting disadvantaged youth. It's a chance to describe your skills and experiences in a way that also gives some insight into you and your career. How to write your cover letter

  21. 7 Key Components of an Effective Cover Letter

    1. Header All cover letters start with a header that includes your contact information. People often use the same header for their cover letter as they use for their resume to create consistency across their entire application.

  22. What is a cover letter? How to write a cover letter and what you ...

    An application cover letter is often the standard when applying for jobs. This type expands on your previous professional experiences referenced on your resume and relates them to the requirements ...

  23. How to Write a Cover Letter That Will Get You a Job

    Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you're applying for an assistant job that ...

  24. How to Write Your Cover Letter in Your Voice

    Traditionally, this means a header that includes your name, address, and phone number, the date, and then the hiring manager's first and last name, and the company name and address. You'll want to use full, formal names and titles here, as well as a formal greeting. Alternatively, if you're applying for a role in a company or industry that is ...

  25. Project Manager Cover Letter Example and Template: Craft a Perfect

    When you're crafting your cover letter as a project manager, your introduction is where you make your first impression. Think of it as your professional handshake in written form; it's where you greet the hiring manager and give them a glimpse of your personality and capabilities. ... To write a cover letter without experience, focus on ...

  26. How to write an engineer cover letter (With examples)

    When you are applying to an engineering job, one of the most challenging things is differentiating yourself from other candidates. This is why cover letters are so important, as they are one of the first ways that you can make yourself stand out. Consequently, it's worth taking your time to make sure you write the best cover letter possible.

  27. How to Write Your Cover Letter Using ChatGPT

    5. Proofread and Review the Generated Cover Letter . After the AI generates the different parts of your cover letter, you can put them together and read it out loud to see if it makes sense.