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  • Letter Writing

How to Write a Postcard

Last Updated: July 23, 2023 References

This article was reviewed by Gerald Posner . Gerald Posner is an Author & Journalist based in Miami, Florida. With over 35 years of experience, he specializes in investigative journalism, nonfiction books, and editorials. He holds a law degree from UC College of the Law, San Francisco, and a BA in Political Science from the University of California-Berkeley. He’s the author of thirteen books, including several New York Times bestsellers, the winner of the Florida Book Award for General Nonfiction, and has been a finalist for the Pulitzer Prize in History. He was also shortlisted for the Best Business Book of 2020 by the Society for Advancing Business Editing and Writing. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 2,580,230 times.

Sending postcards to friends, family, or loved ones during travel can be a great way to show your affection, as well as giving people an idea of where you are. Picking a postcard with the right image, and understanding the typical layout of postcards, will ensure that your note reaches the correct person. Also, knowing how to construct a message to your recipient in a way that captures your trip without running out of room will make the postcard worthwhile for both of you.

Formatting Your Postcard

Step 1 Pick out a postcard that represents you or your travels.

  • Postcards can be found at any souvenir store, grocery stores, or on the streets of popular tourist areas.

Tip: If you are travelling, find a postcard with a photograph of your favorite place so far on your trip.

Step 2 Write a message on the back of the postcard, on the left side.

  • Do not write on the front of the postcard, as the postal service won’t look for information on the front.
  • Make your writing as clear and legible as possible. Use a ballpoint pen rather than a felt tip pen; it is less likely to smear if it gets wet.

Step 3 Place the stamp on the top right of the postcard.

  • You can purchase stamps at any post office.
  • Make sure that you put the stamp in the back of the postcard in the top-right corner. Putting it anywhere else increases the chances of the card getting lost.

Step 4 Write the date on the top-left corner on the back of the postcard.

  • July 4, 2017
  • Grand Canyon, Arizona

Step 5 Greet the recipient on the left side.

  • If you want to be formal, write: “Dear, (name)."
  • If you want to be less formal, you could start with “Hello, (name)!"

Step 6 Write your message on the left side.

Tip: After writing your message, do not forget to sign your name on the bottom left of the postcard, too.

Writing the Postcard

Step 1 Recount your favorite day of your trip.

  • Add as many details as possible but be conscious of how much room you have.
  • If the card is from a specific place on your trip, such as the Grand Canyon, consider limiting your description to that place. You can always send more postcards from other places.

Step 2 Say something personal and touching.

  • “I’ve been thinking about you."
  • “I wish you were here with me!”

Tip: Beginning with your thoughts of the other person will make them feel loved.

Step 3 Let the person know how the weather has been.

Note: You don't have to be detailed. Something short, like "It is so hot here!" or "It was so cold, I needed two coats!" would be plenty.

Step 4 Write about your favorite meal of the trip.

  • This is not absolutely necessary, but it's a great idea if the meal is something that the location is famous for.

Step 5 End the postcard with your future plans.

  • If you plan to head home soon, end the card with, “I’ll see you soon,” or, “I can’t wait to see you!”

Avoiding Common Mistakes

Step 1 Do not write about anything too personal.

Tip: If you need to write to someone about something personal, consider writing a letter instead. Remember, the information on the back of the postcard is visible.

Step 2 Do not let your writing cross over to the right side of the postcard.

  • If you have too much to write about, consider sending a letter in addition to the postcard. Keep the message short and brief on the card, and write a longer message in a letter.

Step 3 Add a return address if you will be in one place for a while.

Tip: If you will be moving a lot during your trip, skip the return address. By the time the person receives your postcard and sends a letter back, you may have moved on.

Step 4 Write legibly, especially with addresses.

  • The note itself does not have to be too neat, as long as your recipient can read it.

Using Sample Postcards

Step 1 Use these sample postcards for inspiration.

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  • ↑ https://kopywritingkourse.com/guides/how-to-write-a-postcard/
  • ↑ https://www.youtube.com/watch?v=IP2BrsaQzvY&feature=youtu.be&t=7m5s
  • ↑ https://www.youtube.com/watch?v=IP2BrsaQzvY&feature=youtu.be&t=2m35s
  • ↑ https://www.youtube.com/watch?v=IP2BrsaQzvY&feature=youtu.be&t=3m15s
  • ↑ http://www.time4english.com/aamain/school/vac/v3_postcard.pdf
  • ↑ https://www.postcrossing.com/blog/2013/02/05/20-ideas-of-things-to-write-on-postcards
  • ↑ https://www.modernpostcard.com/knowledge/preparing_materials/mailing_guidelines/return_addresses

About This Article

Gerald Posner

To write a postcard, choose a postcard with an image that represents your travels, like a photo of the Eiffel Tower if you're vacationing in France. Flip the postcard over and write the recipient's name and address on the lines provided on the right side of the postcard. Next, write a brief message to the recipient on the left side. Keep in mind that this message will be visible to everyone, since postcards aren't mailed in an envelope! Then, add the postage to the top right and mail it off! For tips on composing your postcard messages, read on! Did this summary help you? Yes No

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How to Write a Postcard: 15 Postcard Writing Tips

Postcards are for much more than just your travels these days. They’re becoming a more popular way than ever for people to get in touch with their friends and family on a regular basis, for special occasions or just to touch base. But… writing a postcard can actually become quite an intimidating experience when you finally come face to face with its blank side. That’s why we’ve created this guide on how to write a postcard to a friend or a family member.

Not found the right postcard yet? The MyPostcard app lets you design your own postcard with the help of 70,000+ templates, so you can add your own photos and memories. Once you’ve added a message and recipient, we professionally print and send your card for you anywhere worldwide. The best part? If you’re lost for words, you can simply use one of our free messages and quotes available to past into your card on the app.

How to write a postcard when you can’t think of anything to say…

Often the most difficult thing is actually starting! You can open your postcard with ‘Dear/est’, a simple ‘hello’ or ‘hey’ or something a little more romantic like ‘To the one I love’ or ‘To my best friend in the world’

Below you’ll find some ideas on how to start a postcard, beyond your greeting.

#1 Where are you?

Whether you’re traveling or writing from home, how about starting off by simply telling your postcard pal where you are?

If you’re traveling, talk about the hotel you’re staying at, maybe mention the awesome outdoor pool they have or the to-die-for cocktails that the waiter makes to order.

If you’re writing your postcard from home talk about the room where you’re sitting as you write their card, or where you’ve just come from. It will bring a sense of space and intimacy to your friend as they imagine where you were sat as you wrote their postcard.

Here’s a sample text for a travel postcard to a friend:

How to write a postcard using where you are sample postcard

Dearest Molly, I’m writing this postcard while looking at the Leaning Tower of Pisa from my spot outside the cafe. You know what? It really is very crooked. A waiter just brought me my ‘Crema Di Caffè’ – I don’t have to feel silly saying that now either! I think I was born in the wrong country… Not space for much more – missing you lots! Your friend in Italy

#2 What are you doing there?

Send notes to others about your adventures. Consider telling them why you’ve decided to visit that place or what you’ve done while you’re there. Mention what brought you to your destination and how you got there. And most importantly who with!

Or, if you’re writing from home, you can talk about a brief instance that occurred that made you reflect on your day or on your friendship to your postcard pal. Think about the reason you’re writing to them right now!

Here’s another example for you!

Writing a postcard with what you're doing there example

Hey gang, Today we met up with a whole group of tourists who were visiting Rome for just one day like us. Well, we had a lot of fun and visited some awesome places. They were cool… But am I bad person for wishing it was all of you instead? 😀 Next time, you’re coming with us! Speak soon, Your friend

#3 What’s happening?

What kind of events, past or upcoming have you participated in lately? Are there any key points you’d like to share that your recipient would be especially interested in? You can try including travel tips for the region that you are visiting. Or if you’re writing from home, talk about local tourist spots that you’d like to show off if your recipient ever comes to visit.

By the way: You can even send them pictures of what’s going down , if this is one of those times when pictures really do say a 1000 words! If you think your photography skills aren’t up to scratch, then read the ultimate travel photography guide for beginners  and send your personalized postcard ! 

Need an example? Here’s a sample postcard message:

Postcard message sample of what's happening

Hey Mo, So you remember we used to talk about visiting Berlin all the time? Well guest who’s spontaneously there… ME! Fun fact – did you know the Berlin Wall that separated East and West Germany is still up in places? They’ve reclaimed it with awesome street art which they call the East Side Gallery. We need to come back here together soon! Greetings from Germany! Elle

#4 What’s cooking?

Send recipes and share local cuisine establishments. Add notes about your favorite dishes and which restaurants served them to you. If you’re traveling, what are the local dishes that are served and what’s the best thing about them? Take note of foreign condiments and table manners.

Here’s how to write your foodie postcard:

How to write a postcard using cooking as content

Dear mom, You always say I should try it before I say I don’t like it. Well, I’m writing this postcard to tell you, you’d be proud! I’ve tried a ton of new stuff since I’ve been in Asia. I haven’t loved all of them, but there’s this one dish that I will cook for you when I’m home. Aloo Tikki – I added a photo of it on the front of this card. YUM! Love you lots, Your favorite daughter

Discover 5 quick tips to make your food photography stand out here. Your photo of the local dishes is sure to look like it belongs nowhere better than on your postcard (or in your tummy) once you’ve mastered them! 

#5 Daily greetings

A postcard is a fun and simple way to send greetings at any time of the year. Send well wishes that reflect your thoughts on your nephew’s big soccer game. Or how excited you are about your sister’s pregnancy. Recount special moments that you’ve shared and silly little things that have occurred in your daily routine. Ask for return postcards that answer your questions about what your recipient has been up to recently.

If you need help persuading them to, try using one of these 8 convincing reasons why you should be writing postcards …

A collection of picture cards spread over the table.

#6 Share interesting facts

Who doesn’t enjoy sharing what they’ve learned with others? Send your friends or classmates super scholarly information that interests you. Create helpful bullet points that give your reader a snippet of the info. Sending some random facts is always fun! This is a great idea if you’re sending a postcard from home.

Speaking of facts, here’s 9 insane fun facts about the post that you don’t know. And your friends won’t know either! Number 6 may be the weirdest thing I’ve ever heard of.

Write about establishments that you’re visiting or places you’ve stayed. Share thoughts on the staff, cleanliness, and other observations that you’ve made. Try to keep it simple. And remember your postcard is traveling wide open in the post where anybody that handles it could read what is written.

Here’s an sample idea for your postcard review:

Review style message example for cards

Hi everyone, We just checked out of our ‘exquisite beach-side hotel’. Honestly, I’d give it 3 stars. Rude staff and we got given the wrong room but on the other hand… the pool, the cocktails, the views! Changed my mind, I’m giving it 4 stars. Okay, 4 and a half. Love you all xxxx

By the way, if you want to read the reviews before going to your destination rather than having to write negative ones after, then trust us, there are ways and means! Here are the 10 vacation apps that you should download before your next vacation. 

#8 Writing a postcard with local news

Whether you’re sending a postcard across town or across the world, news events in your local area are also important to people who love you. Talk about headlines or quirky news from the back of the newspaper. Laugh about the newscaster’s shirt on your local television network or whatever takes your fancy!

#9 ‘Wish you were here!’

Traveling creates a distance among loved ones that can only be cured with a postcard. Send a note that reminds your recipient how much you miss them. This could be during a long traveling spell or just because. If you’re traveling, write about scenes and events that remind you of your friend, or your mom, or whomever you’re writing to. Write about how it made you feel and why it was significant in your memory. Use the classic, wish you were here, if you need to!

By the way, if you’ve received a lot of postcards recently, but you don’t know what to do with them all, then we have 16 easy DIY projects for your old postcards .

#10 What’s the weather like?

Everybody likes knowing what the weather is like where their loved ones are. We’ll never know why exactly! But it not only creates a sense of security in knowing the sender is safe but also lets them imagine themselves into the scenery a little. Talk about past storms, snow and hail and what you were doing when it started coming down. Mention how long the air conditioning was running during the last heat spell and hot it was.

A postcard message example? Coming right up!

Talking about the weather when writing your posctard

Hey Dad, I don’t want to make you jealous, but the weather here in Malta is just amazing! You’d be baking like a tomato by now if you were here. It’s a big improvement on what we thought it’d be when we got here too. It was a bit grey and miserable. Anyway, just updating you so you recognize me at the airport in two weeks with my gorgeous tan. Sending all my love!

Writing postcards to stay in touch? Here’s when to send postcards and how to write them…

#11 studies & work.

Postcard writing is all about creating a short note that provides enough info for the friend reading it to get a glimpse into your day or your life. Sharing little details about what interests you at work or school is a pretty easy way to keep in touch, especially when you’re busy. Do you have an update? Maybe you got an A in one of your topics? Share your success!

Whether you’ve received an award or you know someone that has, this is a great time to write a postcard. Notify others of your accomplishments or congratulate them on theirs.

Create funny quizzes and games with your friends that include trivia or even mathematical equations. Give them a time frame with which they have to respond. Don’t forget the answers to your questions!

#14 Book recommendations

Write to your fellow book lovers briefly describing books that you’ve read and what they’re about. Include information about the author or write out a small snippet from somewhere in the story to lure the recipient in or just let them know what you loved about the book!

Hand-written postcards like upright on the table

#15 Writing postcards for weddings, birthdays and anniversaries

Postcard writing is a perfect way to reminisce about events that you’ve attended with your loved ones. Or to talk about these milestones and how they affected you or will affect you. Write to your daughter about her birthday and how you remember the day she was born. Explain the joy of that special day. This is especially cute if you’re celebrating their birthday from a long distance .

Write to your mom and dad when they celebrate their silver anniversary. Tell them what you appreciate about their relationship and how proud you are of them. Surprise your husband or wife with a postcard professing your undying love. Remind him or her of a comical event at your wedding or anniversary.

P.S. If you need help writing something in your birthday card which really stands out, we’ve written a helpful guide specifically for you! 

Wrapping up writing your postcard

Keep your salutations short when closing your note with phrases like “love always”, or “see you soon”. Don’t forget to date your postcard so that you and your recipients can reminisce about the event later.

When you’re ready to write your postcard, choose a classic personalizable design that fits well with your words and you’re ready to go!

writing an postcard

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writing an postcard

How to Write a Postcard (Tips and Examples)

writing an postcard

To write a postcard is a kind gesture that will be received with much delight and surprise, since nowadays, ‘snail mail’ isn’t nearly as common as it used to be. With the rise of social media and email which provide instant communication, it’s rare to receive a handwritten message.

But if you’re here, it must be because you’ve decided to write one, right? And good on you! In this article, you’ll learn everything you need to know about writing a postcard - from choosing the right format to what to write, and even how to mail it. 

Let’s dig in.

Getting a Postcard

The first step if you want to write a postcard, is first to secure your postcard. Read on to find out where you can purchase a postcard, and how to choose the perfect one that your recipient will love receiving and reading over and over again.

Write a Postcard: The Typical Postcard Format

First of all let us start by revealing the dimensions of a typical postcard. The usual size is A6 format, measurable as such:

  • Millimeters: 148 x 105 mm
  • Inches: 4” in height and 6” in length

Do note that although this is the typical postcard size, you can definitely find postcards that are bigger or smaller than this. But this will be the standard size you will find in shops. Though it could be fun to send someone a giant postcard in the mail! (make sure it fits in the letterbox, though).

The typical layout of a postcard is split in half, and usually has a line running down the middle. To the left of the line is a blank space to write the message. To the right is a lined space to write the address. 

You’ll also sometimes find a small rectangle towards the top right corner - this is a placeholder for you to stick the stamp in. We’ll get to that later.

Where to Find a Postcard

Postcards are very easy to find. Look out for them at newsstands, bookstores, post offices, tourist information offices, airports, and convenience stores.

You’ll even find them in unexpected spots like liquor stores in some countries.

You can also buy postcards online.

Our favorite spots for buying postcards are museums, gift shops, and tourist shops. That’s because these places are more personal because they're directly related to the spot where you’re on holiday, so you’re more likely to find a card that’s relevant and tells a story.

Choosing the Right Image 

When it comes to choosing the image for your postcard, you’ll want to get it right. After all, it's the first thing your recipient will see, and they'll form an impression of your vacation through viewing this image.

Good things to have on the front of your postcard are:

  • Where you are
  • Your favorite part of the trip
  • Something that represents an inside joke
  • Something that means something to both of you

Sometimes, if you can’t choose just one photo, a great solution is to go for a postcard that has a collage with multiple photos. 

It can also be fun to try to find the worst possible postcard and send that as a joke. You might pick the poorest quality photo or a pic of something completely irrelevant. This might be more appropriate for sending a postcard to a pal who gets your sense of humor, rather than a family member.

Finally, you might consider designing your own postcard online. This way, you can choose the photo yourself. If you aren’t on holiday, but just want to send someone a postcard for the fun of it, this could be a good option. You could choose a photo of you and the recipient, for example. Or perhaps a photo of your new baby or pet. 

Writing the Postcard

So you’ve got the perfect postcard. You know the recipient is gonna love it. But now comes an even bigger task: writing the thing.

This doesn’t need to be a complex affair. We’ve got your back. Read on for a step-by-step on getting it just right, the first time. 

Writing the Address

The first thing to know is that you need to write the address on the right side of the postcard.

Not the left side.

Not the front.

Often, postcards come ready formatted with lines for you to write the address on. Sometimes they don’t. Sometimes there aren’t enough lines. 

Here’s what you should remember to include when writing the address:

RECIPIENT’S FIRST NAME + LAST NAME 

STREET NUMBER AND NAME

ANY OTHER RELEVANT INFO SUCH AS BUILDING NAME OR APARTMENT NUMBER

TOWN + STATE + ZIP CODE

This is the typical layout for an address in the U.S.A. If your recipient is located elsewhere in the world, you might need to include other information, so that’s worth bearing in mind.

And here’s a quick reminder not to forget the country. You can’t assume the post-person will know which country your card is going to. 

Another thing to consider is whether or not you want to be able to receive a reply. If so, you’ll want to include a return address. We suggest only doing this if you’re staying put for a while. Otherwise, if you’re moving around quite a bit, you might have moved on before you receive the reply. 

The return address can be included in the address section, above the recipient’s address, to the left of the space reserved for the stamp. You’ll have to use fairly small handwriting to make sure it all fits.

Writing a Neat Postcard

You’ll want to make sure you do a little planning, to ensure you don’t run out of room or make a mess. After all, you don’t get second chances - postcards are very unforgiving like that. 

The first thing we recommend doing is planning what you’re going to write. This is something we’ll help you with in the next section.

Next, it’s time to practise. There are a couple of ways you can do that. The first is by writing the postcard out in fine pencil handwriting. Then, once you’re satisfied with the content of your message, and that it all fits, you can write over the pencil with a pen. Wait a few minutes for it to dry, then erase the pencil. 

Make sure you wait long enough, or you’ll have a messy ink situation on your hands. 

Another way is to grab a blank piece of paper and trace the contour of the postcard. Then, draw a line down the middle, and voila! You’ve got a postcard template! The left side of that line you drew is the exact amount of space you’ve got to work with, so it’s a great way to practice. 

What to Say When You Write a Postcard

Great! So now that you’ve a) got the perfect card and b) got the finer details down, it’s time to decide exactly what you’ll write on your postcard. We’ve broken this down into sections for you.

Start With a Greeting

You’ll want to start off your message with a greeting. It’s a way of saying hello, and beginning your message on a high note. Your greeting sets the tone, as it’s the first thing your recipient will read.

There’s a pretty wide range of options to choose from, so we’ll list some of our favorites here below, from least to most formal.

Hello stranger!

Good morning / afternoon / evening

Include a Personal Message

Next, you’ll probably want to include some form of personal message in your postcard. We recommend something quite touching, to show the person you are thinking of them.

This also makes it clear that you aren’t just bulk-writing a bunch of postcards and writing the same thing on all of them.

You could perhaps reference something you both did together, or share an inside joke. Here are some examples:

  • I had dinner at an Italian restaurant last night but it didn’t come close to your home-cooked spag-bol!
  • Italy is amazing! I wish you were here. 
  • I was walking around the streets of Paris yesterday and it reminded me of that time we went to that French restaurant in Soho. Remember the artwork? We were mesmerized by it! That's what the real Paris actually looks like! 

Talk About the Weather

It’s common to make mention of the weather, especially if you’re visiting a place that’s quite far away from the recipient’s location. This really adds a dimension to the image on your postcard in helping the reader visualize where you are, so they can imagine for a moment they are there with you.

Some examples of how you can express that are:

  • The weather here’s fantastic - we’re getting sunshine every day, so I’m really getting my tan on.
  • We’ve had a lot of snow, which has been a real treat up on the slopes.
  • It's been raining a lot here in Ireland, which has been a great excuse to cozy up in the pub drinking Guinness.

Tell Them What You’ve Been Doing

Now for the obvious one - tell them what you’ve been up to. Assuming you’re on holiday, how’ve you been spending your time? If you’re backpacking, what’s been your favorite part about this place? Perhaps you’ve relocated, in which case you could tell them how you’re adjusting.

Whatever the situation, the person reading your postcard will want to read something about your time away, so make sure to include this. Here are a few ideas:

  • I’ve been spending a lot of time in nature, which has been really refreshing.
  • My days consist of eating lots of delicious food, visiting museums and hanging out on cafe terraces.
  • I'm not ashamed to say that my days are spent mostly at the beach. This is a vacation after all!

End With a Farewell Wish

Finish off your postcard with a farewell message. You can keep this quite simple, or be more elaborate. The choice is yours, but we recommend keeping it short, due to the format you’re working with.

Here are some great farewell wishes you can use:

  • Lots of love
  • See you soon
  • Thinking of you

How to Signoff When You Write a Postcard

And last but not least: your name. Include your name at the end of the message, so your recipient knows it’s you.

Or alternatively, don’t include it, and let them use their powers of deduction!

What not to Include When You Write a Postcard

We thought it might be useful to add in a little section about what not to include, due to the exposed nature of a postcard.

Don’t forget that the postperson will be able to read what you have written. A few things we recommend not writing on a postcard:

  • Bank details
  • Your telephone number
  • Confidential information about your identity
  • Private issues

Or basically, anything that would enable any peekers to steal your identity. Remember to stay safe!

How to Send Your Postcard

Alright, your postcard is ready, it’s looking good, it’s written well, it’s tidy, it’s thoughtful. Now all you gotta do is send it! How do you do that? You’re about to find out.

Stamp Logistics

The first thing you’ll need is a stamp. These are quite easy to find. Usual places you can get them are:

  • the town’s postal store / post office;
  • Supermarkets and grocery stores;
  • Pharmacies;
  • Gas stations;
  • Office supply stores;
  • Gift shops;

Bear in mind that locations you can find stamps at will vary from country to country. But you won’t be looking for long if you visit the above places.

Once you have your stamp, you’ll need to lick the back of it (or use a self-adhesive one) and stick it on the top right corner of the postcard. Sometimes, there’s a small stamp-sized rectangle in that spot, as a placeholder.

In the U.S., you’ll pay around $1.40 to send a postcard internationally. The price will vary greatly around the world though. We wouldn’t expect you to have to pay more than $1.40. 

***Make sure you buy a stamp from the country you’re sending the postcard from. A U.S. stamp will not do the trick to send a postcard from Italy.***

How do You Mail a Postcard?

Your postcard is ready! Now all you need to do is send it on its way. Here’s how.

Where to Post Your Postcard

Your best bet is to pop the card into a letterbox that you’ll find on the street. Alternatively, you can drop it by a post office or USPS type of place. They’ll be able to make sure it’s sent safely for you. 

If you’re posting it in a letterbox, note that you can usually find the pick-up time information on the box, so you’ll be able to know whether your card will be picked up and shipped today, tomorrow, or maybe even on Monday if it’s the weekend (some countries don’t work over the weekend, or at the very least take Sunday off).

How to Write a Postcard from a Cruise

Are you planning to spend some time (or perhaps your entire vacation) on a cruise ship, and would like to send a postcard or two while you’re there? For this you have several options.

First, you can speak to the staff on the cruise, either whilst you’re there, or by emailing them beforehand. Most cruise ships facilitate sending postcards. However, they’ll often charge a fee, and the postcards are likely to take some time to arrive. 

Another way is to simply purchase a few postcards and send them the next time the cruise stops over at a port.  

Write a Postcard: Customizable Template

We thought we’d finish off this article with a customizable template that you can totally steal from us. All you need to do is replace the blank fields with the information that’s relevant to you and your holiday, and you’ll be sorted!

You’re welcome!

Hey [name] I’m writing to you from [place], where I’ve now been for [duration]. I’m having the best time! It’s so great to be able to discover a new part of the world. New food, new culture, a new language. Speaking of, I’ve picked up a few words in [language]. I can now say [insert phrase], which means [insert translation]. Very handy! The weather has been fairly [describe weather] and [describe weather]. I’m really enjoying it! I’ve been spending most of my time [activity], [activity] and [activity]. Oh, by the way, [insert inside joke].  I wish you were here! We should totally come back together; we’d have a blast! I’ll see you in a few weeks. Take care! [insert your name]

We Hope This Helps You Feel Ready to Write a Postcard

And not just any postcard. A postcard worthy of its name! The kind of postcard the recipient will display on their fridge forever!

So there you have it. The A-Z of choosing, writing and sending a postcard. We’re pretty confident we’ve covered everything you need to know to send a postcard that’s sure to impress. Now it’s in your hands!

So what are you waiting for? It’s time to go out and write a postcard!

Learn More:

  • How to Write a Monologue: Tips and Examples
  • How to Write Comedy: Tips and Examples to Make People Laugh
  • How to Write a Letter to the President (With Example)
  • How to Write Like Ernest Hemingway
  • How to Write a Follow-Up Email After an Interview
  • How to Write a Formal Email
  • How to End an Email (Sign Off Examples)
  • How to Write Height Correctly - Writing Feet and Inches
  • How Long Does It Take to Write 1000 Words
  • How to Write an Inequality: From Number Lines or Word Problems
  • How to Write a 2-Week Notice Email
  • How to Write an Out-of-Office (OOO) Email
  • How to Write a Professional ‘Thank You’ Email
  • Writing Meditation: How to Use Writing as a Meditation Technique
  • How to Write a Movie Title in an Essay or Article

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writing an postcard

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How to write a postcard

Writing a postcard is quick and easy — grab a nice postcard, a pen and some stamps, and let's get started! Here's how postcards are commonly written:

How do you write a postcard?

  • Begin by writing your message to the recipient, which should take just the left side of the postcard. Write something cheerful about your day, your hobbies, the place where you are... or check out these writing tips for some inspiration.
  • The stamps should be stuck in the top right corner of your postcard. If you're not sure how much postage to use, please check the correct amount with your post office.
  • The recipient's address should be neatly written in the bottom right corner of the postcard. Write it as legibly as possible and in the correct format , so that it can be quickly processed and delivered.
  • If this is a Postcrossing postcard, don't forget to write the Postcard ID on it too.

You don't need to write your address on the postcard, nor use an envelope to send it. Just drop it on a postbox or at your local post office, and that's it!

How To Write A Postcard: Tips And Examples

  • Why Send A Postcard?
  • Mailing A Postcard
  • What To Say In A Postcard
  • Postcard vs Letter
  • More Top Tips

The summer travel season is in full swing, and that means it is the perfect time to start mailing some postcards. A postcard, you ask? Isn’t that a bit outdated? It may be by modern standards, but that’s also a part of what makes mailing and receiving postcards so fun.

Postcards are ultimately a way to send a snapshot, both literally and figuratively. They include pictures, and they have just enough space for you to share a little slice of life without going into too much detail. Because they aren’t a necessity, they’re a way to tell people you’re thinking of them, surprise them from exotic or exciting locations, and create an instant memory that they can keep for years to come. Postcards may seem like a thing of the past, but perhaps it’s time for a revival. Before you get started, here’s what you need to know to write and send the perfect postcard.

Why send a postcard?

People have been mailing postcards to each other since the 1800s. Back then, they were called “private mailing cards,” and they typically consisted of a blank card mailed in an envelope that had a picture on it. Postcards were popular because they allowed people to send quick messages back and forth, rather than a lengthy letter.

The postcard as we know it today—a photo card with divided sections on the back for the message and the address—became the standard beginning in the early 1900s. Since then, postcards have seen a lot of trends come and go, including different borders and changes to printing technology. Through it all, they’ve remained a popular item for tourists and collectors alike.

The basics of mailing postcards

Let’s talk about the anatomy of a postcard. If you look at a standard postcard, you’ll see a photo or image that takes up the entire front of the card. There is no space for an address or a stamp. Instead, that is on the other side. Here’s what to know before you mail a postcard:

How to address a postcard

If you flip a postcard over, you’ll see a blank space on the left to write your message. On the right side, you may see three or four lines with a little square in one corner. Those lines are where you write the address of the person receiving the card. If there are no lines to guide you, make sure you write the address on the right side. After that, place a stamp in the square in the upper right corner.

How many stamps do I need?

As of July 26, 2023 the cost to mail a postcard is increasing from 44 cents to 48 cents. You still only need one stamp to mail a postcard. A Forever stamp, which now costs 66 cents, more than covers the cost, but the US Postal Service also sells postcard stamps. Postcards are generally cheaper to mail than a standard letter.

Should you put a postcard in an envelope?

You do not need to put a postcard in an envelope; however, you can if you want to. Just be aware that doing so may change the price of mailing it, so you’d want to use a Forever stamp in that case, versus the cheaper postcard stamp.

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What to say in a postcard

1. Start with a cheerful greeting.

Since you aren’t writing a letter, you can skip the standard “Dear So-and-so” greeting. Instead, have a little fun with it. You might work in the state or place motto, opt for a simple hello, use a nickname, or even just jump straight into your message. Check out some examples:

  • Hello from the Sunshine State!
  • Greetings from the City of Lights!
  • Mom, can you believe it took me 12 years to finally make this trip happen?

2. Don’t just write a letter.

Postcards are small, so get right to the point. Think of it as an opportunity to send a snapshot of your trip, hometown, or day-to-day life wherever you are. Here are some ideas for things you might include:

  • Write a quick list of five interesting facts you’ve learned about where you are.
  • Give a local traveling tip.
  • Share a funny or sweet anecdote from your life during the past few days.
  • Share interesting news.
  • Recall an inside joke and what inspired you to think of it.
  • Describe what you’re doing or seeing right at the moment you’re writing the card.

3. Make it shine with personality.

Think of a postcard as an old-school text message. It’s an opportunity to send a short, personal note that’s hyper-specific to the place where you are and/or the person you’re writing to. Use the blank space on your card to make a joke, draw a funny picture, or even craft a silly poem. Don’t be afraid to be a little off the wall.

4. Get sentimental.

Typically, you’re sending a postcard to let someone know you’re thinking of them even when you’re far away. Let them know how much you miss them and how much you wish they were there spending time with you.

How is writing a postcard different from writing a letter?

You might be wondering: Why send a postcard? Well, there are a few answers to that. The first is that sending a postcard can be fun. They’re decorative and quirky. Some people even collect them. But that’s not the only thing that sets postcards apart. Postcards are also different from letters in some other key ways:

1. They’re usually tied to a special place or event. A postcard is often a way of marking an occasion, be it a special trip or a summer away at camp. Not everyone sends postcards in everyday life, so when you write or receive one, you know it’s something special. It may even be a keepsake.

2. You won’t be getting a response. Since postcards are typically mailed from tourist destinations and other one-stop places, they usually don’t require a response. In fact, there’s not even a designated place to write a return address. This fact adds a bit of lightness to the act of mailing a postcard and makes it a truly one-time bit of fun.

3. There’s not as much room to write. As we’ve mentioned, postcards are small. There isn’t space for all the usual pomp and circumstance of a letter. This provides a unique opportunity to be straightforward, whimsical, and get right to the heart of why you’re writing, which is usually to share a small snapshot of your world with someone else. That’s a beautiful thing.

Top tips for postcard writing

Let’s be honest: In the year 2023, we have a million easy ways to communicate. The point of a postcard isn’t necessarily to send a vital message. Instead, it’s to have fun!

No matter how modern we may be, getting old-fashioned “snail mail” is still exciting, and the process of mailing and receiving a postcard is a nostalgic throwback that can actually be delightful. If you want to surprise friends and family with some great postcards this summer, here are some quick final tips to help you get the most out of the process:

  • Since postcards are so small, pick one with an image that captures some aspect of your journey or what you want to say. That helps add more to your message.
  • Always carry stamps on trips, so you can mail your postcards right away.
  • Make sure what you want to say on a postcard is no longer than a paragraph.
  • Since you likely won’t be getting a response, don’t waste any space with questions.
  • Send postcards from multiple locations for an exciting daily or weekly surprise to recipients.

Have as much fun with your language as you do in life—try one of these synonyms for "fun."

writing an postcard

Ways To Say

Synonym of the day

Create lasting memories

How to write a postcard.

How to write a postcard

Have you always wanted to send a postcard whilst on holiday but didn’t know how to write one? Well you’ve come to the right place, writing a postcard couldn’t be easier with our handy guide. 

Sending postcards to friends and family is a great way to show your loved ones just how much you care about them. Not only is it a sweet gesture but it is a fun way to share your adventures with your nearest and dearest. When it comes to how you’re going to send a postcard you have two options. You can either buy a postcard from a local shop or you can use your own photos to create your own unique photo postcard using an online postcard maker.

Postcard Format 

1. choosing a postcard.

One of the best things about sending a postcard is choosing the image on the front. This image will be the first thing your recipient sees so be sure to pick a postcard image that not only best represents your holiday but also an image you think your recipient would like best. 

Front Of Photo Postcard And Back Of Postcard With Message

2. Where to write on a postcard?

Greet your recipient on the back left hand side of a postcard but ensure you leave enough room below for a message. When writing postcards, the greeting is the perfect place to start off your message and make your recipient feel special and valued. If you’re aiming for a formal tone start your postcard with ‘Dear, (name)’. If you’re aiming for a more informal tone you could start your postcard with ‘Hello, Hi or Hey (name)’. 

Once you’ve chosen your postcard greetings, it’s now time to share holiday memories or your latest news with your recipient. Write your message on the back left hand side of the postcard just under the greeting. When it comes to writing a postcard the space is limited so your message needs to be short and sweet. Before putting pen to paper, plan what you are going to write to ensure you have enough space – there is nothing worse than running out of space in the middle of a sentence! If you’re stuck for ideas about what to write on a postcard, we run through 10 things to write on a postcard later on in this post.  

The next stage of postcard writing is signing off your postcard, so be sure to leave enough room as no postcard is complete without a heartfelt farewell to your loved ones. Choose to sign off your postcard with a ‘See you soon!, Wish you were here, Hugs from (destination)’ and be sure to include your name so your recipient knows who the postcard is from.

Back Of Postcard With Message

3. How to address a postcard

When it comes to addressing a postcard, write the recipient’s address on the right hand side. The standard postcard format has a vertical line down the middle, with a blank space to the left, and a lined space to the right. Write your recipient’s full name and address on the lined space to the right. Be sure to include the recipients full address including city/town, country and postcode.

Back Of PostCard with Postcard Address

4. Where to place a postcard stamp?

Place the stamp within the outlined box on the top right of the postcard (if purchasing a postcard from a local shop and not online). Whilst on holiday you can head to the post office, bank or petrol stations to purchase a stamp and if you’re wondering about postage rates, you can read our article, How much is a postcard stamp ? Be sure that the stamp is only placed on the back of the postcard in the outlined box, anywhere else will increase the chances of the postcard getting lost.

What to write on a postcard – 10 ideas

Due to limited space on the back of a postcard it can often seem intimidating writing postcards.  Luckily, if you’re stuck for ideas, here are 10 things to write on a postcard:

  • Share your favourite day of your trip – just come back from a boat cruise, city tour or water sports activity? Write a short description of your experience. 
  • Say something personal – let your loved ones know how much you’re missing them. Beginning your postcard with a thought about the recipient will make them feel truly special. 
  • Talk about the weather – has there been a day with especially interesting weather. Whether it rained, snowed or was a particularly beautiful day write a short summary to make your recipient feel closer to you.
  • Share a local word or phrase with a translation – one of the best things about visiting a new country is getting to learn the basics of a new language so why not share your new favourite phrase. 
  • Travel tips – what are the best must-sees around? Let your recipient know. 
  • Fun fact about the location you’re visiting – have you learnt something interesting recently that your recipient would not know? 
  • Explain the story behind your postcard photo – whether choosing a postcard locally or creating one online let your recipient know why the photo you’ve chosen best represents your trip. 
  • Draw a picture that reflects your travels – don’t fancy writing, get artistic and draw a picture of your surroundings. 
  • Share a new tradition that you’ve learned – have you attended a local festival and found a new tradition you think your recipient would love? 
  • Write about the local food – just tried a local dish that you loved, describe the meal or even share the recipe.

Remember when writing a postcard the message on the back will be visible so be sure to not include any personal information. 

If you’re struggling to find a postcard in a local shop, why not try an online postcard maker. PostSnap’s postcard apps and online postcard maker turn your own photos into postcards in just a few minutes. PostSnap’s apps are easy to use and available on Android and iOS . PostSnap will print and mail 6 inch x 4 inch post cards worldwide from just £2.49 or $2.75 including postage.

How much is a postcard stamp? Postcard postage rates for UK, US and beyond

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How to Write a Postcard

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Postcards are the most affordable and effective type of direct mail . Though social media has practically replaced postcards by allowing users to share pictures and messages instantly, there is still a huge demand for postcards. That’s because postcards still have a sense of personal touch, and their charm continues to impress both senders and receivers.

how to write a postcard

Companies have been using postcards for a long time to convert both B2B and B2C customers. Individual postcard mailing is relatively easy, and you don’t have to wonder how to write a postcard. You can pick pictures of your choice and informally address your loved ones. However, the business postcards mailing is absolutely different and needs a lot of attention.

Marketers need to consider the marketing budget, estimated ROI, target audience, tracking mechanisms, and so on. A lot of planning and processing goes into conducting a postcard marketing campaign. Hence, in this blog, we have put together a guide on how to write a postcard, what are the required elements, and how to write the address on a postcard.

Addressing a Postcard

Addressing a postcard is perhaps one of the most important parts of writing a postcard. Before noting down your postcard content ideas , make sure to have a targeted mailing list. Plus, you need to write down the address at the right place on postcards so that the USPS workers can locate it easily. It makes the delivery process faster and more accurate.

Mailing Address

Always write your mailing addresses on the backside of postcards. There is usually a thin line on the backside dividing the area into two halves. Use the right side for writing addresses. Sometimes, there are three lines drawn on the right side for you to write down the address. Refer to the format below to get a clear picture of how to address a postcard.

Full Name Apartment/Suite No., Street Address City, State, ZIP Code

It should look like this: Zavier Saltzman 17 NW, Central Lane Bridgewood, NY 11385

It is advisable to verify your mailing lists before mailing in order to avoid lost mail, delays, misplacements, and other similar issues. You can use PostGrid ‘s address verification API to standardize and validate addresses precisely.

In case you wish to know how to write a postcard internationally , note that everything remains the same, except for the address format of the mailing address. Again, you can use PostGrid to standardize and verify international addresses .

Return Address

If you don’t know how to write on a blank postcard and are looking for samples, you might notice that most of these samples or templates have a return address. It is not mandatory to write a return address on your postcards, although it is wise to do so. Due to some reasons, if your postcards are not delivered , they can be returned back to you only when you mention your return address. Use the same address format that is mentioned above for the mailing address.

The return address should be mentioned on the backside as well, on the extreme top-left corner.

Don’t forget to affix a stamp to your postcards. They should be stuck on the top-right corner on the backside of your postcard, just above the mailing address. Affixing your stamps anywhere else on the postcard may result in lost mail.

Calculate and include the right postage so that there are no issues later.

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Other Elements of a Postcard

You can turn your business postcard inspiration into great marketing campaigns, but you need to pay attention to the finer details.

There are several more elements that are included on the backside of a postcard other than the address and stamp. Let us read about them and also understand what goes into a postcard design printed on the front side.

Date and Place

Add the date of the day you are mailing the postcards. It should be written on the top-left corner, after leaving a line below the return address. Normally, people mention the city or place name they are writing from below the date. For example:

November 7, 2023 Brooklyn, New York.

However, you need not write the place name if you have already mentioned your return address. Furthermore, business postcards sent to prospects and customers need not have the place name.

Greet Your Readers

You should always start with greeting your recipients. Customize your postcards to include the person’s full name. It makes them feel appreciated and special. Plus, they are likely to give more attention to postcards carrying their name.

Use a title so that your postcard looks formal and professional.

For example, “ Dear Ms. Hayley Hansen. ”

This greeting line should be right below the date on the top-left side. Make sure to leave enough space for your message.

Continue writing your message on the left side itself. Your postcard content starts after the greeting line. Open with an informal sentence like, “Hope you are having a great day.” It is better to use a handwritten message than using a generic font to print on your postcard. PostGrid’s print and mail API allows you to use handwriting fonts that look absolutely real.

The main reason for postcards to be popular and impressive is that they are short and sweet. They use the least amount of words possible and yet convey everything perfectly.

Since postcards are not enveloped, anybody can read their content. Therefore, do not mention anything personal like bank details or social security numbers.

Plan your message content carefully because the word count is limited. Though you can add your marketing message on the front side along with your design, it is also better to add a few personalized lines on the backside. After a few short sentences, add a closing line and sign off.

Postcard Design

Can you write on both sides of a postcard? Yes, but the front side is mostly covered with your postcard design.

Coming to the front side of the postcard, marketers need to use eye-catching artwork with vibrant colors. The frontside is all about the layout, colors, CTA, offer, and tracking features. Use a design that can accommodate these things smartly. Here are some things you need to consider while designing a postcard:

  • Use colors corresponding to your brand as it builds up brand recognition.
  • Locate the offer and CTA at a visible location. Highlight them so that they are attention-grabbing.
  • Include a QR code, pURL, or any other trackable feature in a medium-sized font so that it doesn’t dominate the design, yet is clearly visible.
  • Don’t forget to add your brand name, logo, and contact details.
  • Take care to use high-resolution images only and print all your postcards in high-quality.

Also Read: Direct Mail Postcard Examples for Your Marketing Campaign

Things to Remember While Writing Postcards

Understand your campaign objectives.

Before you start creating your postcard content, it is better to understand your campaign objectives and make an outline. This outline can guide you throughout the process of content creation and designing. Your objectives could be anything from re-engaging old customers, inviting people to a trade show, or simply marketing your brand to create awareness.

Segment Your Audience For Better Customization

Postcards can be customized too. Just because you use only a few sentences in postcards doesn’t mean that there is no scope for customization. Even addressing the recipient by his/her/their first name makes a big difference.

Include a Compelling CTA and Offer

The only way your postcard marketing can produce results is to add a CTA and offer. The CTA should be straightforward and clearly tell the readers what they are supposed to do next. Similarly, see to it that your offers are exciting enough to persuade readers to complete the CTA.

Plan Ways to Test Your Postcard Effectiveness

Testing is extremely important for marketers, especially before sending out postcards in large volumes. It can determine whether your postcards are good enough to gather responses and increase engagement. If not, the results can assist you in making the required changes and improving your campaign. The three most popular methods to test and track results are:

  • QR codes : Add QR codes that direct readers to either your website, social media page, or any other trackable resource.
  • PURLs : PURLs are used to take recipients to a customized landing page. They help in recording responses by using web analytics tools.

Dedicated phone numbers and email addresses: Including a unique phone number or email address on your postcards can help you measure and record responses easily. All phone calls and emails received on your unique phone number and email address respectively can count as the number of responses.

Use a Legible Handwriting

Bad handwriting can lead to discarded postcards. If the USPS workers don’t understand the mailing address or misread it, your postcards are likely to end up at the wrong location. Even if they land at the right address, bad handwriting can make your readers lose interest and not read your postcard at all. Also, keep your message restricted to the left side for your mailing address to be read clearly.

Automate Postcard Marketing

By integrating PostGrid’s postcard printing and mailing API , you can automate the entire process. It can help you design postcards speedily, address them accurately, and get them printed in high quality. PostGrid also enables marketers to test campaigns, track results, and produce precise campaign reports.

Sounds tempting? It is. PostGrid is the answer to all your offline print and mail activities. Request a Demo Now and See For Yourself.

Things to Keep in Mind

Avoid writing personal details on your postcards. The backside of all postcards is visible to everyone, including the postal workers. Thus, anyone transporting or delivering the items can see what you wrote. 

Refrain from writing details you don’t want strangers to know, like your intimate secrets, banking information, or personal identification. These things can help frauds steal your identity and money. Also, it might expose all customer correspondence, hindering integrity and your brand’s reputation. 

Write letters and stuff them into envelopes before mailing them to convey something personal to recipients. Please remember that postcards are open to all because anyone who picks it up or flips it can read everything.

Also, avoid your message reaching the postcard’s right side, where you must mention the delivery address. It can lead to confusion or misinterpretation, leading to inaccurate deliveries. 

Keep your messages on the left side and add the delivery address toward the right side below the stamp. It ensures postal workers know where you want to send the postcard hassle-free.

If you want to write lengthy messages—consider using letters instead of filling the entire postcard with words. 

Why Do Businesses Still Use Postcards?

Why should one send a postcard? In the late 1800s, the tradition of sending “mailing cards” in beautifully decorated envelopes emerged. These cards often featured unique landmarks or the signature of the place where senders sent them from for their recipients.

The period from 1907 to 1915 is recognized as the “golden age of the postcard,” marking the introduction of the divided design on the back. This design, with space for a message on the left and the address on the right, is crucial for understanding how to write on a postcard. 

Compared to letters or digital correspondence, there is a limited message space, requiring careful word selection. Crafting an effective postcard involves warming the reader quickly and delivering a concise message.

Businesses use postcards for many reasons, including inviting customers to events, thanking loyal buyers, and sending promotional messages. 

Decide the Message Types You Want to Include

You can use postcards to send many message types, like

Checking on your recipients : The “thinking about you” postcards help strengthen relationships. Thus, you can send a postcard saying you are missing them or want to say hi. It shows you care about the person and want to get in touch. Businesses can use this tactic as a primary promotional tool and customer retention tool.

Updates : Individuals can update their friends and families on social media or other channels. However, postcards make it more personal. They allow people to share life milestones or updates with their close ones by sending mailers directly to their mailboxes. 

Businesses use this technique to update target customers about new products, features, services, etc. Thus, they can market themselves while staying connected.

Also, companies send updates, like the brand’s anniversary, the introduction of new team members, and more. The goal is to make customers and prospects feel closer to the organization.

Simple observations : Spreading little moments can help make invaluable connections. Hence, many send postcards to their friends or others when something reminds them of the person. Businesses can send postcards when it’s their customer’s birthday or anniversary. 

Or they can mail customers whenever they add some things to shopping carts without purchasing. A simple “Hey, we noticed you added this product to your wishlist but didn’t buy it yet. Here’s a coupon” can go a long way.

Letters vs. Postcards

Postcards help with speedy acknowledgments or check-ins. They are best for brevity. 

Also, they are short and sweet, letting people pay more attention to your messages. All they do is flip the card and read. It demands less time, making it a helpful marketing tool for businesses.

In contrast to other types of direct mail, you don’t conceal postcards within an envelope or packet. It lets receivers see your offer while sorting through the day’s mail. 

Affordability

Postcards are the way to go if you’re looking for high-quality marketing at a low cost. They are one of the most cost-effective forms of marketing. The printing rates and postage are lower than letter envelopes. 

Calculative

The excellent thing about postcards is that they’re measurable, and you can track them using QR codes or pURLs. Some businesses also add perforated coupons or print discount codes. You can determine how many new inquiries, leads, and sales your postcard marketing campaign generated.

You can use postcards for many different things. They can help inform people about your product or service and special offers and invite them to trade show events.

Reliability

Postcards have been around for a long time. They are cost-effective and efficient. It is the primary reason to give them a try to spread the word about your product or service.

However, a letter is best for situations where you must explain something. It gives more space to tell stories or express your thoughts, which might be challenging with postcards. 

Letters make an excellent formal correspondence tool. They let you connect with customers and discuss business, motivating them to reply.

Postcard Examples You Can Use

[Letterhead]

Dear Harry,

How are you doing? I hope this letter finds you on your birthday—as we intend to. 

On behalf of our entire HTM Inc. family, we wish you the Happiest Birthday. Since you are turning 32, here is a coupon for a 32% flat discount on anything you purchase this month. 

We wanted to reach out on this special occasion to gift you something. 

Wishing you well, and may you have a fantastic birthday!

Here’s another example:

We hope you are doing great! We miss discussing our new product lines with you before your customer onboarding processes. 

However, we still have a lot in store for our existing costumes. Recently, we launched a new feature in our ABC collection products, which many people already love. 

We wanted to contact you to provide a demo. 

Please use the link below and register for a free demo.

Thank you for being a kind and loyal customer. We look forward to talking to you soon!

Sounds tempting? It is. This way, you won’t end up with undeliverable mail. Consider our direct mail API platform if you don’t want to take the headache of buying postage for your postcard. It is possible to automate everything with a few clicks. You can only focus on writing a creative message and designing the postcard. PostGrid is the answer to all your offline print and mail activities. Request a Demo Now and See For Yourself.

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How to Write a Postcard (with Tips & Examples)

Rambling is easy, some say — and boiling your message down to the length of a postcard takes true skill. Still, not everyone's familiar with this now already somewhat quaint art form. In the age of the email and the age of social media, how do you craft a good postcard?

Postcard Basics

Postcards, as we know them today, first became truly popular in the late 1800s. They essentially served the same purpose as an email — facilitating quick and easy communication. Unlike emails, though, postcards are also often pretty physical objects, leading many people to start collecting them.

Today, we no longer really send casual postcards. You might write a postcard to:

  • Make an important announcement — you're getting engaged or married, you're having a baby, or you're retiring.
  • Offer a special memento from a vacation or road trip you're on.
  • Wish someone well — on their wedding, birthday, when they're sick, or if a loved one just passed away. Thank you notes can be written in postcards, too.
  • Wish someone happy holidays.

None of that means you can't send a postcard for no reason at all, just because you're thinking of someone. The fact that this is unusual now will make your postcard extra special.

You generally only send postcards to people you know intimately, so friends, relatives, and your partner — and part of the reason is that you need someone's physical address to be able to send one!

How to Write a Postcard (Step-by-Step)

The anatomy of the postcard consists of three separate parts. On the "front", you'll find an image or graphic of some kind. The "back" contains two halves. You write your message on the left side, and the recipient's name and address on the right. You'll also find a designated place to put your stamp in the top right corner.

How do you get started? Let's have a look at the steps:

Choose a Design

Standard-sized postcards have dimensions of either 4” x 6” or 5 x 7”, but different formats exist, too. You choose your design while keeping the occasion in mind. A holiday postcard should reflect the spirit of your destination, for instance. A birthday or wedding postcard should keep the personality of the recipient in mind; some people enjoy fun themes, while others prefer more serious or artful designs.

Date and Return Address

You can write the date on which you're sending your postcard, and your return address, on a postcard if you want to. However, the date on which the post office processes the card will be stamped on it anyway, so most people don't bother — and because postcards are generally sent to people who already have your address, or from a temporary holiday location, you really don't need to include that. The exception would be if you were sending a postcard to announce a change of address.

The act of sending a postcard is already a message in itself, since this is an act we generally only perform for people we care deeply about. (Marketing postcards, which have become more popular recently, are an obvious exception.)

You will only have space to write a few sentences — typically up to four, at most. Make your words count! Get straight to the essence of your message. If you're not sure what to say, you can write your message on a piece of paper first. This will help you make edits and simultaneously allows you to figure out if the length of the message will fit.

Recipient’s Address and Stamps

Unless you are hand-delivering your postcard, you absolutely need to get this right to ensure that the postcard will safely arrive at its destination. Once you have written your message and the recipient's address, you're almost ready to mail your postcard.

It costs just $0.58 to send a postcard within the United States, by first-class mail. Sending a postcard internationally costs only a little more, at $1.30, and you can buy stamps from any post office and have your postcard mailed simultaneously. Post cards themselves can range in price from under a dollar to well over $10, depending on the card.

9 Tips to Help You Write an Engaging Postcard

Are you lost for words? Here are some tips to get you started after you're done with your greeting, which will usually be "Dear [name]", "Hi", "To my sweet nephew", or similar:

  • Describe what you're doing or looking at — especially appropriate if you're sending a postcard from vacation.
  • Talk about a memory you shared with the recipient.
  • Tell the recipient you miss them.
  • Choose to send a short poem or quote instead.
  • Congratulate the recipient on their happy news in a heartfelt, unique, way that reflects your relationship.
  • Share your sincere condolences or well wishes.
  • Ask the recipient what they've been doing.
  • Share some news of your own.
  • Wish the recipient happy holidays.

If you don't just want your message to be unique, but also the image on the postcard, you could even try some of the many free online postcard templates to design your own. This could include a picture of your vacation destination, Christmas tree, your pet, or a trip you went on with the recipient, among many other options.

Postcard Examples

Still not sure what to write on your postcard? We'll help you out with some examples.

To my coolest baby sister,

Can you believe I'm actually writing this from inside the London Eye? I am! As I'm seeing all these amazing sights, I can't help but miss you and wish you were here. Next time, let's take a trip together! PS: You bet I'm getting you some nifty gifties!

For a Friend

So... I was just watching the new Sex and the City rehash and it made me think of you. No matter how far away you are, you'll always be a part of me, girlfriend. Let's get together soon! Here's to a friendship that will never fade.

For Students

Dear Edgar,

Hope you're settling into your new dorm alright and having a fun time (but not too fun... you ARE hitting the books, right?). Just wanted to let you know that you can call me if you ever need anything. Any time!

For Business

Businesses have taken to sending postcards as well, and here's an example of what that can look like.

Nothing says "I care" like a beautiful old-fashioned postcard! Were you excited to see who sent you this one? Yes, you were! Make your friend's day or create an effective postcard marketing campaign with our bespoke postcard design and printing service!

Postcard Essay Example

Students are sometimes asked to write "postcard essays", which generally have a word limit of 50 or 100. They may mimic a personal postcard, or not, and they may be written on an actual postcard in some cases. Here's an example, the premise of which is that students are asked to write a postcard about a teacher who inspired them.

I've always loved all of the humanities and felt, at best, reluctant about the sciences. That didn't change when Mr Kim became my chemistry teacher, but he did show me that teachers are more than their subjects. Mr Kim did not manage to teach me any chemistry, but he did make me a braver philosopher and a better writer.

About Holiday

Hi grandma!

We just put up our Christmas tree and hung the decorations you sent last year. Surrounded by the smell of pine and gingerbread is wonderful, but it also really makes me miss you. Wishing you a magical Christmas anyway!

Vacation Postcard

If you're lucky, you'll find some grains of sand from this wonderfully white beach still on the postcard, because that's where I'm writing this. Thanks so much for looking after my cat! Wish you were here!

About Covid-19

You may send someone a postcard when they have tested positive for Covid or are having a tough time in lockdown. Depending on how far away you live, you can hand-deliver these postcards to the recipient's doorstep. Here's an example.

Hey neighbor!

We don't know each other that well, but we heard you'd tested positive. We might all physically be further apart than ever, but that doesn't mean we can't support each other. We've included some fresh fruits and chocolate for you. If there's anything else you need, feel free to reach out. We'd be happy to go shopping for you!

All the best,

Rick and Ashley from 2C

Common Mistakes You Should Avoid

Now that we've covered what to do, we should also dive into what to avoid. Don't make these common mistakes when writing your postcard:

  • Don't include sensitive information you wouldn't want the rest of the world to see, and consider postcards public. Postal workers will be able to read your message.
  • Don't venture into the right-hand section of the postcard, which will make it hard for postal workers to deliver your postcard.
  • Do use your best penmanship, or neither the recipient nor the mailman will be able to figure your writing out.

Do you have to put a return address?

No. No real space is provided for a return address, and you only need to include it if your recipient wouldn't know where to reach you.

How to address a postcard without lines?

Postcards without printed address lines should still be addressed in the same way. Write the address neatly on the right-hand side and leave space for the stamp.

Where to put stamp on postcard with bar code?

All postcards should contain an outline for the stamp; place it there. When in doubt, ask at the post office.

How to send a postcard internationally?

Postcards may be placed in mailboxes, but if you are not sure about the postage, it is always better to send them from the post office, which you can also do.

How to send a postcard from a cruise?

Cruise lines have mail centers. You can drop your postcard off there.

Can you mail any size postcard?

When you keep in mind that people send even very large parcels, the answer is "sure you can". The post office may not consider extremely large non-standard postcards to be postcards, however.

Do you still need to mail a postcard with an envelope?

No envelope is needed, unless you are aiming for added privacy.

Can you print out and mail a postcard?

Of course! Make sure the paper is sturdy enough!

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10 tips: How to write a postcard

10 tips: How to write a postcard

Here are 10 tips on how to write a postcard;

  • Start with a greeting: Begin your postcard by addressing the recipient. You can use “Dear” or simply start with their name.
  • Keep it short: Remember that postcards have limited space, so keep your message brief and to the point. Only include important details and avoid unnecessary fluff.
  • Write clearly: Make sure your handwriting is easily-readable. If the recipient can’t read your writing, they won’t be able to understand your message.
  • Share your location: Since postcards are typically sent from a vacation or trip, share where you are and what you’re doing. This can give the recipient a sense of where you are and what you’re experiencing.
  • Use descriptive language: Use descriptive language to bring your message to life. Describe the scenery, people, and activities you’re enjoying.
  • Be positive: Postcards are meant to be a fun and light-hearted way of staying in touch. Keep your tone upbeat.
  • Use humor: Humor is a great way to add a personal touch to your postcard. Share a funny story or joke that relates to your trip.
  • Mention the recipient: Let the recipient know you’re thinking of them. Ask how they’re doing and share any news or updates you have.
  • Include a call to action: Encourage the recipient to write back or follow up with you when you return.
  • Sign off: End your postcard with a friendly closing, such as “Best regards,” “Sincerely,” or “Love.” Don’t forget to sign your name!

Things to consider when writing a postcard

Here are some things to consider when writing a postcard:

  • Purpose: Consider why you are sending the postcard. Is it to share your travel experiences with family and friends? Is it to thank someone for their hospitality? Knowing your purpose will help you focus your message.
  • Audience: Consider who your audience is. Are you writing to family, friends, or colleagues? It will help you tailor your message and tone.
  • Length: Postcards have limited space, so keep your message short and sweet. Stick to the essential details and avoid lengthy descriptions.
  • Timing: Consider when you want your postcard to arrive. If you’re sending it from overseas, it may take longer to arrive, so plan accordingly.
  • Language: If you’re sending a postcard to someone who speaks a different language, consider using simple language and avoiding idioms or slang.
  • Image: Postcards usually have an image on the front, so consider the image when writing your message. You can comment on the image or relate it to your message.
  • Location: Since postcards are often sent from a vacation or trip, consider sharing your location and experiences. It can give the recipient a sense of where you are and what you’re doing.
  • Tone: Consider the tone you want to convey.z Humorous or serious? Choose a tone that reflects your personality and the purpose of the postcard.
  • Personalization: Consider adding a personal touch to your postcard. You can write a short note, draw a picture, or include a small souvenir.
  • Signature: Don’t forget to sign your name at the end of the postcard. It adds a personal touch and lets the recipient know who the postcard is from.

Importance of a postcard

There are many reasons why you should send a postcard, including:

  • Personal touch: Sending a postcard shows that you took the time to think about someone and want to stay in touch with them. It’s a personal touch that can brighten someone’s day.
  • A fun way to share experiences: Postcards are often sent from vacation spots or travel destinations, making them a fun way to share your experiences and adventures with others.
  • An affordable way to stay in touch: Postcards are relatively inexpensive compared to other forms of communication. You can send them anywhere in the world for a relatively low cost.
  • Tangible item: Unlike emails or text messages, postcards are physical items that can be held and displayed. They can be meaningful keepsakes for the recipient.
  • A way to support local businesses: Many postcards feature local landmarks or attractions, making them a great way to support local businesses and promote tourism.
  • A way to practice writing: Writing postcards can be a fun way to practice your writing skills. It’s an opportunity to be creative and express yourself in a short format.
  • A way to show appreciation: Sending a postcard can be a way to show appreciation for someone’s kindness, hospitality, or friendship.

Tips to format a postcard

Here are some tips to format a postcard;

  • Choose the right size: Postcards come in different sizes, so choose one that fits your message and image. The standard postcard size is 4 inches by 6 inches, but you can also find larger or smaller sizes.
  • Use the right side: The front of the postcard should have an image or photograph. It is the side that people will see first, so choose an image that relates to your message.
  • Add a caption: If the image doesn’t have a caption, consider adding one. It can provide context for the image and make your message more meaningful.
  • Use a border: Adding a border can make your postcard look more polished and professional. You can use a colored border or a simple white border.
  • Short paragraphs: Since postcards have limited space, use short paragraphs or bullet points to convey your message. It will make it easier for the recipient to read and understand your message.
  • Use a readable font: Choose a font that is easy to read, even in small sizes. Avoid cursive or script fonts that can be difficult to read.
  • Handwriting: If you are writing your postcard by hand, make sure easy to read. If your writing is messy, consider printing your message instead.
  • Include a stamp and address: Don’t forget to include a stamp and the recipient’s address on the opposite side of the postcard. It ensures that your postcard will be delivered to the correct address.
  • Add personal touches: Consider adding a personal touch to your postcard, such as a doodle or a small sticker. It can make your postcard more memorable and unique.

Postcard Example

Dear [Recipient’s Name],

I hope this postcard finds you well. I’m currently enjoying a much-needed vacation on this beautiful beach. The weather is perfect, and I’ve been spending my days lounging in the sun and reading a good book.

The sunsets here are absolutely breathtaking. Every evening, the sky turns into a beautiful mix of pink, orange, and purple. It’s truly a sight to behold.

I wish you were here with me, but I hope this postcard brings a little bit of sunshine to your day. I can’t wait to catch up with you when I return.

Warm regards, 

[Your Name]

[Address of the recipient]

What is the correct way to write a postcard

Writing a postcard is a fun and concise way to share your experiences or greetings with someone. Here’s a simple guide on how to write a postcard;

  • Greeting:  Start with a friendly greeting. Begin with “Dear [Recipient’s Name]” or a general salutation like “Hello” or “Hi.”
  • Introduction:  Provide a brief introduction about your location and the purpose of your trip. Mention if you’re on vacation, attending an event, or simply exploring.
  • Details:  Share interesting details about the place you are visiting or the experiences you are having. Highlight unique attractions, local cuisine, or any memorable activities.
  • Personal Message:  Include a personal message to connect with the recipient. This could be a heartfelt note, a joke, or a shared memory. Keep it brief due to the limited space on a postcard.
  • Closing:  Close your postcard with a warm closing. Common closings include “Best regards,” “Love,” or “Wishing you well.”
  • Sign-off:  Sign your name to add a personal touch. If the postcard is from a group or family, you may include multiple signatures.
  • Address:  Clearly write the recipient’s address on the right side of the postcard, leaving enough space for the postage stamp.
  • Postage Stamp:  Affix the postage stamp in the top-right corner of the postcard.
  • Date:  Optionally, include the date to provide a timeline for your experiences.
  • Picture:  If there is a designated space for a picture on the postcard, make sure to choose one that complements your message.

Remember, the key is to keep it brief, informative, and personal. Postcards are meant to capture the essence of your experience in a few short sentences.

What is the format of a postcard

The format of a postcard generally follows a standard layout to ensure clarity and efficiency. Here’s a breakdown of the typical format;

  • Recipient’s Address:  Write the recipient’s address on the right side of the postcard. Include the recipient’s name, street address, city, state or province, and postal code. This information should be clearly legible.
  • Message Area:  The left side of the postcard is reserved for your message. This is where you share your experiences, greetings, and any other information you’d like to convey. Keep in mind that space is limited, so be concise.
  • Greeting and Salutation:  Begin your message with a greeting, using “Dear [Recipient’s Name]” or a similar salutation. This is typically written on the left side, above the message area.
  • Postage Stamp:  Affix the postage stamp in the top-right corner of the postcard. Make sure it is securely attached, and the stamp is valid for the postage rate.
  • Space for the Date:  Optionally, leave a small space for the date to provide a timeline for your experiences. This can be placed above or below your message.
  • Picture/Design:  Many postcards have a designated space for a picture or illustration on the front side. This adds visual appeal and complements your message.

Does a postcard need a return address

While it’s not strictly required, including a return address on a postcard is a good practice for several reasons;

  • Undeliverable Postcard:  If, for any reason, the postcard cannot be delivered to the intended recipient (e.g., incorrect address or the recipient has moved), having a return address allows the postal service to return the postcard to you.
  • Communication in Case of Issues:  If there are issues with the delivery or if the recipient has any questions, having a return address provides a way for them to contact you. It can be helpful in resolving any problems related to the delivery.
  • Personal Touch:  Including a return address adds a personal touch to the postcard. The recipient knows who sent it, and it can make the communication feel more genuine.
  • Postcard Collectors:  Some people collect postcards, and having a return address allows collectors to contact the sender for additional information or to inquire about future postcard exchanges.

When adding a return address, you can include it either on the left side, similar to the recipient’s address, or on the back of the postcard. Make sure that the return address is clearly written and accurate. If you choose not to include a return address, the postcard will be treated as anonymous, and there won’t be a way for the postal service to return it to you in case of delivery issues.

Do you write your own name on a postcard

Yes, it’s customary and recommended to sign your own name on a postcard. Including your name adds a personal touch and lets the recipient know who the postcard is from. It’s part of the friendly and individualized nature of sending a postcard.

In addition to your name, you might also want to include a brief message or greeting to make the postcard more meaningful. Keep in mind that postcards have limited space, so your message should be concise yet engaging. Adding a personal touch enhances the overall experience for the recipient.

Is a postcard formal

Postcards are generally considered informal in nature. They are typically used for brief and casual communication, such as sharing travel experiences, sending greetings, or staying in touch with friends and family. The limited space on a postcard and the relaxed format make them well-suited for conveying short and lighthearted messages.

The tone of a postcard is often friendly, personal, and conversational. People use postcards to share snippets of their experiences, express well wishes, or simply say hello. While you may include some details about your location or activities, the overall style tends to be less formal than that of a traditional letter.

That said, the level of formality can still vary based on your relationship with the recipient and the context of your message. If you are sending a postcard to a close friend or family member, you might use a more casual and relaxed tone. If the postcard is intended for a more formal acquaintance or professional contact, you may keep the language polite but still relatively informal.

Ultimately, the key is to match the tone of your postcard with the nature of your relationship with the recipient and the purpose of your message.

How do you end a postcard

Ending a postcard typically involves a closing statement or phrase followed by your signature. The choice of closing depends on the tone of your message and your relationship with the recipient. Here are some common ways to end a postcard;

  • Best Regards:  A polite and formal way to close a postcard.
  • Sincerely:  Another formal option, suitable for more professional or distant relationships.
  • Love:  A warm and affectionate closing, appropriate for friends and family.
  • Thinking of You:  A heartfelt closing, expressing your thoughts and connection to the recipient.
  • Wish You Were Here:  An informal and friendly closing, often used when sharing travel experiences.
  • Take Care:  A caring and casual way to conclude your message.
  • Until We Meet Again:  A poetic or sentimental closing, suitable for close relationships.
  • Warm Regards:  A friendly and warm closing that strikes a balance between formality and familiarity.
  • Yours Truly:  A classic and somewhat formal closing, suitable for various relationships.

Remember to keep the closing brief, as postcards typically have limited space, and the emphasis is on concise communication.

Are there rules for postcards

While there are no strict “rules” for postcards, there are some general guidelines and considerations to keep in mind when sending or creating postcards. These guidelines are more like best practices and can help ensure that your postcards are well-received and effectively communicate your message;

  • Legibility:  Write your message and address clearly to ensure that the postcard can be easily read by both postal workers and the recipient.
  • Limited Space:  Postcards have limited space, so keep your message concise. Focus on key details and avoid overcrowding the card with text.
  • Appropriate Language:  Use language that is appropriate for your relationship with the recipient. Postcards are often more informal, but the tone can vary based on the context.
  • Include a Return Address:  Including a return address is not mandatory, but it’s a good practice in case the postcard cannot be delivered. It also allows the recipient to contact you if needed.
  • Affix the Postage Stamp Properly:  Make sure the postage stamp is securely affixed in the top-right corner. Check with the postal service for the correct postage rate.
  • Consider the Recipient:  Tailor your message to the recipient’s interests and preferences. This adds a personal touch to your communication.
  • Use Appropriate Imagery:  If there’s a space for an image or design on the postcard, choose one that complements your message and captures the spirit of the location or your experience.
  • Respect Cultural Sensitivities:  Be mindful of cultural differences, especially if you’re sending postcards to recipients from different cultural backgrounds. Avoid content that could be offensive or inappropriate.
  • Protect the Postcard:  If the postcard is valuable or sentimental, consider protecting it with an envelope before sending it.
  • Check Postal Regulations:  Different countries may have specific regulations for postcards. Check with the relevant postal service to ensure your postcard meets their guidelines.

Remember that the primary purpose of a postcard is to share a brief, enjoyable message. As long as you adhere to these general guidelines, you have the flexibility to express yourself in a way that suits your personality and the nature of your relationship with the recipient.

Is it OK to write at right side of postcard

Yes, it’s perfectly fine to write on the right side of a postcard. In fact, the traditional format for a postcard typically includes writing the message on the left side, leaving the right side for the recipient’s address. This layout is commonly followed to ensure clarity and conformity with postal standards.

However, postcards come in various designs, and some may have a different layout. If the postcard you have allows for writing on the right side or has designated spaces for both the message and the recipient’s address, you can certainly use that area for your message.

Just ensure that your writing is legible, and if the postcard has specific guidelines or designated spaces for the message and address, it’s a good idea to follow them. Ultimately, the key is to convey your message in a way that is clear and enjoyable for the recipient.

Do postcards need a stamp

Yes, postcards typically require a postage stamp for mailing. The postage stamp covers the cost of postage and allows the postal service to deliver the postcard to its destination. Without a stamp, the postcard is considered unpaid, and it may not be processed for delivery.

When affixing a stamp to a postcard, make sure to place it in the designated area, usually in the top-right corner on the address side. The postage rate depends on factors such as the destination (domestic or international) and the weight of the postcard. Be sure to check with the postal service or post office for the current postage rates and any specific guidelines.

It’s important to note that using an insufficient or incorrect postage stamp may result in delays or the postcard being returned to the sender. Therefore, always verify the correct postage for your postcard based on its destination and size.

What is the difference between a postcard and a post card

The terms “postcard” and “post card” refer to the same thing, and there is no significant difference between the two. Both terms are used interchangeably to describe a card that is designed for writing and mailing without an envelope, typically featuring an image on one side and space for a message and address on the other.

The use of a space between “post” and “card” (post card) is less common in modern usage. The term “postcard” is more widely accepted and recognized in contemporary language. However, both forms are correct, and you may encounter variations in spelling based on personal preference or historical usage.

In practical terms, whether you write “postcard” or “post card,” people will generally understand that you are referring to a card intended for mailing without an envelope.

Why do people write postcards

People write postcards for various reasons, and the practice has both personal and cultural significance. Here are some common reasons why people write postcards:

  • Sharing Experiences:  Postcards are a popular way to share travel experiences. Whether someone is on vacation, visiting a new place, or attending an event, they might send a postcard to share their adventures with friends and family.
  • Keeping in Touch:  Postcards provide a simple and tangible way to stay in touch with loved ones. Sending a postcard can be a thoughtful gesture to let someone know you are thinking of them, even when you’re far away.
  • Greeting and Wishing Well:  Postcards are often used to send greetings and well wishes for special occasions, such as birthdays, holidays, or milestones. The images and messages on postcards can convey warmth and positivity.
  • Collecting Memories:  Some people collect postcards as a hobby. Sending and receiving postcards from different places can be a way to build a collection of memories and cultural snapshots.
  • Documenting History:  Postcards can serve as historical documents, capturing a moment in time. Vintage postcards, in particular, can offer insights into the past, showcasing how places and cultures have evolved.
  • Expressing Creativity:  Postcards often feature artistic designs and photography. Sending a postcard allows individuals to express their creativity and share aesthetically pleasing images with others.
  • Surprise and Delight:  Receiving a postcard in the mail can be a delightful surprise. In an age dominated by digital communication, the tangible nature of postcards adds a special touch to the act of sending and receiving messages.
  • Cultural Exchange:  Sending postcards can be a way to engage in cultural exchange. People may send postcards to friends or pen pals in different countries, fostering connections and learning about other cultures.
  • Promoting Tourism:  In tourist destinations, postcards are often sold as souvenirs. Visitors may purchase and send postcards to share the beauty of the location with others or as a keepsake for themselves.
  • Nostalgia:  Writing and receiving postcards can evoke a sense of nostalgia. Some individuals appreciate the traditional and sentimental aspects of this form of communication.

Overall, writing postcards is a versatile and meaningful way for people to communicate, connect, and share moments in an increasingly digital world.

Is a postcard like a letter

While both postcards and letters are forms of written communication, they differ in several key aspects, including format, content, and purpose.

  • Postcard:  Postcards are typically smaller in size and are designed for brief messages. They often feature an image or illustration on one side and have space on the other side for a short message and the recipient’s address.
  • Letter:  Letters are usually longer and more detailed. They are often written on larger sheets of paper or in standard-sized stationery. Letters are folded and placed inside envelopes for privacy and protection during mailing.
  • Postcard:  Postcard messages are concise due to limited space. People often share brief updates, greetings, or highlights of their experiences. The focus is on brevity and capturing the essence of a moment.
  • Letter:  Letters allow for more extensive communication. They may include in-depth discussions, personal reflections, storytelling, and the exploration of various topics. Letters provide a platform for more nuanced and detailed expression.
  • Postcard:  Postcards are commonly used to share quick updates, greetings, or travel experiences. They are often sent for the purpose of staying in touch or letting someone know you are thinking of them.
  • Letter:  Letters serve a broader range of purposes, including conveying emotions, expressing thoughts, sharing stories, offering detailed explanations, and maintaining deeper connections. Letters are often used for more significant or formal communication.
  • Postcard:  Postcards are open for anyone to read as the message is written on the same side as the address. They lack the privacy that comes with an envelope.
  • Letter:  Letters are enclosed in envelopes, providing a level of privacy. The content is not visible to others during the mailing process.

In summary, while both postcards and letters involve written communication, postcards are generally shorter, more visual, and lack the privacy that envelopes provide. Letters, on the other hand, offer a more extensive and private means of expression, making them suitable for deeper and more detailed communication.

How do you write a postcard without lines

Writing a postcard without lines can be a bit challenging, as it requires maintaining a neat and organized appearance on a blank surface. Here are some tips to help you write a postcard without lines;

  • Consider the Layout:  Mentally visualize the layout of your message. Think about where you want to place the greeting, the main message, and the closing.
  • Use Pencil Guidelines:  Lightly draw horizontal lines with a pencil to serve as guidelines for your writing. Keep these lines faint so they won’t be visible after you’ve written your message.
  • Space Out Your Message:  Allocate enough space for the greeting, main message, and closing. This helps maintain a balanced and organized look.
  • Write in Sections:  Write your message in sections, focusing on one part at a time. For example, start with the greeting, then move on to the main message, and finally, write the closing.
  • Practice Writing:  If you have a scrap piece of paper, practice writing a few lines without lines to get a feel for spacing and alignment before writing on the postcard.
  • Use a Straight Edge:  If you prefer, you can use a ruler or another straight edge to create straight lines for writing. This can help you maintain even spacing.
  • Experiment with Different Sizes:  Adjust the size of your handwriting based on the available space. You might choose a slightly smaller font size to fit more content without making it look cluttered.
  • Write Carefully:  Take your time and write carefully to maintain legibility. This is especially important when writing without lines, as it’s easier for your writing to become uneven.
  • Consider the Typeface:  If you have good penmanship, consider experimenting with different typefaces or styles for different sections of your message.
  • Use Imagery to Separate Sections:  Consider using small drawings, symbols, or doodles to visually separate different sections of your message.

Remember that the goal is to create a visually appealing and easily readable message. Experiment with these techniques to find a style that works for you, and don’t be afraid to get creative with your postcard messages.

How do you start and end a postcard

Starting and ending a postcard involves crafting a concise and friendly message. Here are some tips on how to begin and conclude your postcard;

Starting a Postcard

  • Greeting:  Begin your postcard with a warm greeting. You can use traditional greetings like “Dear [Recipient’s Name],” or opt for a more casual “Hello” or “Hi.”
  • Reference Location or Occasion:  Mention the location you are writing from or the occasion that prompted the postcard. For example, “Greetings from [Location]” or “Wishing you well from the sunny beaches of [Destination].”
  • Express Enthusiasm:  Convey your enthusiasm for writing the postcard. Share your excitement about the place or event you’re experiencing.
  • Set the Tone:  Establish the tone of your message. Depending on your relationship with the recipient, you can be casual, humorous, or sentimental.

Examples of how to start a postcard

  • “Dear [Recipient’s Name], Greetings from [Location]! I hope this postcard finds you well and brings a smile to your day.”
  • “Hi [Recipient]! Sending you warm wishes from [Destination]. I’m having a fantastic time exploring the sights and soaking up the sun.”

Ending a Postcard

  • Closing Phrase:  Choose a closing phrase that matches the tone of your message. Common closings include “Best regards,” “Love,” “Wishing you well,” or “Take care.”
  • Personal Touch:  Add a personal touch to your closing. You can include a brief sentiment, a shared memory, or an inside joke, depending on your relationship with the recipient.
  • Sign Your Name:  Sign your name to add a personal and authentic touch to your postcard. If the postcard is from a group or family, consider including multiple signatures.

Examples of how to end a postcard

  • “Best regards, [Your Name]”
  • “Sending you lots of love from [Destination]. Take care, [Your Name]”

Remember to keep your messages on postcards brief due to the limited space. The key is to convey your sentiments and share your experiences in a concise and engaging manner.

Can a postcard be too small

Postcards are designed to be a specific size to meet postal regulations, and there are standard dimensions that are commonly accepted for mailing. In the United States, for example, the minimum size for a postcard is 3.5 inches in height and 5 inches in length, while the maximum size is 4.25 inches in height and 6 inches in length.

While postcards come in various sizes and designs, it’s essential to adhere to these standard dimensions to ensure that your postcard can be processed and delivered by postal services. If a postcard is smaller than the minimum size requirement, it might not be accepted for mailing, or it may be subject to additional postage fees.

It’s also worth considering the practicality of a postcard that is too small in terms of conveying a meaningful message or showcasing an image effectively. A very small postcard may limit the space available for writing and visuals, potentially impacting its overall impact.

If you’re creating custom postcards or considering a unique design, make sure to check the postal regulations of the country where you intend to send the postcard to ensure that it meets the required size specifications for mailing.

Can postcards be vertical

Yes, postcards can absolutely be vertical. While traditional postcards often have a horizontal (landscape) orientation, there is no strict rule dictating the orientation. Postcards can be designed in a vertical (portrait) format as well. The key is to ensure that the postcard adheres to the standard size regulations and mailing requirements set by the postal service in the relevant country. Whether a postcard is vertical or horizontal is largely a matter of design preference and the layout of the image or artwork. Vertical postcards can be just as effective in conveying a message or showcasing a location or event. The important thing is to follow the size guidelines, leave enough space for the address and postage, and create an aesthetically pleasing design that suits your message and purpose.

Become a Writer Today

How To Write A Postcard: 3 Easy Steps To Follow

Postcard writing can be a fun way to keep up with loved ones. Here, we’ll look at everything you need to know about how to write a postcard.

Many have forgotten about the simple art of sending postcards while on vacation in today’s world, full of technology and social media. Sending simple messages such as “wish you were here!” or another handwritten message lets your loved ones and friends know that you’re thinking of them while you’re on the go, whether you love living in New York City or you’re taking a trip out to sunny California.

When selecting a postcard, it can be fun to look at all the different image options to help the person you’re sending the card to picture all the fun you’re having on your travels. If you’ve never sent a postcard before, it’s normal to have some questions about exactly how a postcard works. For example, postcard beginners may wonder where they’re supposed to place their postcard stamp, whether there’s enough space to write a lengthy message on a postcard, how to choose the right postcard design, and whether they need to sign the postcard with their full name, and more.

Here, explore what goes on the left side of the postcard, on their right-hand side, where to put your postage stamp, and more.

Materials Needed

Step 1: addressing a postcard, step 3: sending your postcard, where does the address go on a postcard, what’s the difference between a postcard and a letter.

How to write a postcard: You will need a postcard stamp

Before you send a postcard to a friend or family member, you’ll need to gather a few materials.

To send a postcard in the mail, you’ll need:

  • Postcard stamp (a regular stamp can work too, but a postcard stamp is a little bit cheaper than a standard stamp)
  • Stickers or stamps (if you’re feeling fancy)

Once you have all your materials gathered, find a quiet place to sit for a few moments while you jot down a simple and heartfelt method to a friend or family member. You might also be interested in our round-up of the best card writing apps .

First, you’ll need to write the address of the person you’re sending the postcard to. If you have an address book, keep it handy–once you realize how easy it is to write a postcard, you’ll likely want to send more to friends and family to let them know that you’re thinking about them while you’re traveling.

The address of the person you’re sending the postcard to should be formatted as follows:

  • 123 Anywhere Lane
  • Anytown, PA 16102

If the person lives in an apartment or condo complex and has a suite, apartment, or condo number in addition to their street address, you’ll need to include that as well. To do this, you’ll write four address lines as follows:

  • Apartment #1

If you’re writing to a family instead of an individual, you can write “The Smith Family” or “John Smith and Family” instead of addressing the postcard to an individual. You can include a return address on your postcard if you’d like. This would go on the left-hand side of the postcard, above the recipient’s address. You’ll write your return address so that the left margin is near the center of the postcard.

The United States Postal Service does not require postcard senders to include a return address, so it’s up to you whether you want to include this step. For example, if you’re travelling and not spending a lot of time in one place, you may want to make your home address the return address instead of the address of your hotel. You might also be interested in our guide on how to write about yourself .

Step 2: Postcard Writing

A postcard doesn’t allow you a ton of space to get your message across, so you’ll need to keep it short and sweet to let your friends and family know that you’re thinking about them with just a few lines . Be sure to include a greeting before you begin your postcard’s message. There’s no need for this to be anything formal. A simple “Hey there!” or “Hi John!” is sufficient to greet the person receiving your postcard.

If you’re saying hello from afar, just a quick message that says something along the lines of the following may be a good fit for your written text:

  • “Miss you! See you next week.”
  • “Having a great time–Wish you were here!”
  • “Food is delicious, the scenery is great. See you soon!”

If you want to tell them about a specific area that you’ve gotten to explore on your trip, choose a postcard that depicts that area on the front of the card. Then, in your text, explain what you loved about the area. Don’t forget to close the text of your postcard by including your name. If you want to give your postcard a little bit of extra pizzazz, spice it up by adding stickers or stamps to make your loved one smile. If you add stickers, be sure that they lay flat on your postcard so that your postcard does not get stuck in the processing machines used by the post office.

  • Remember, short and sweet isn’t just ok when you’re writing a postcard–it’s expected. There’s no reason to write a novel or try to downsize your handwriting to fit your trip’s details into your message. A postcard is meant to be a short, sweet way of reaching out to someone you care about.
  • Find a postcard that you love. Send it to your home address! You’ll have an easy souvenir when you get home from your trip.
  • If you’re travelling without your immediate family, sending them multiple postcards while on your trip can be fun to let them know that you’re thinking about them.
  • If you have kids at home, sending them individual postcards can be fun to make them feel special while you’re away.
  • If you’re planning to send postcards while on vacation, be sure to bring your address book , especially if you’re in an area with poor cell phone reception where you can’t easily reach out to the people you care about getting their address.

If you’ve planned and brought postcard stamps with you, there’s no need to go to the post office to send your postcard. You’ll be able to drop it in any mailbox. If you’re not near a mailbox or would prefer to keep it simple, ask the front desk at your hotel if they can slip your postcard into the mail for you. If you don’t have postcard stamps, you can buy them at a local post office.

Many grocery stores also carry stamps, so if you’re not sure where the post office is in your vacation town, heading to the local grocer can be convenient. Before you send your postcard, double-check that the address is correct. Suppose you’ve included a return address, double check that that’s correct too. Next, make sure you’ve signed your name and put the stamp on the card. Then, slip it into the mail, and you’re good to go.

FAQs About How To Write A Postcard

The recipient’s address (the person receiving the postcard) goes on the right-hand side of the card toward the center. If you include a return address (recommended but not required), you’ll put that above the recipient’s address, aligned with the center of the postcard but still on the right-hand side. The more detail (apartment number, nine-digit zip code) you can include on the address of your postcard, the faster it will get to the recipient.

A postcard is a quick way to let someone know you’re thinking about them. Some people send postcards as a simple way to drop a note to someone they love, while others only send postcards on vacation. Typically, the non-writing side of a postcard has an image of a place, helping the person receiving the postcard to picture the area the card is coming from. On the other hand, a letter is longer, more formal, and sent in an envelope. Letters can take many forms, including friendly letters, business letters, and more. LIn addition, letters are often typed, while postcards are almost always handwritten.

If you still need help, our guide to grammar and syntax explains more.

writing an postcard

Amanda has an M.S.Ed degree from the University of Pennsylvania in School and Mental Health Counseling and is a National Academy of Sports Medicine Certified Personal Trainer. She has experience writing magazine articles, newspaper articles, SEO-friendly web copy, and blog posts.

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The Bigger Lovers

25 things you can write on a postcard

Postcards are a great way to keep in touch with friends and family. They’re also a fun way to show your loved ones you’re thinking of them when you’re far away. But what do you write on them? Here are 25 ideas for things you can write on a postcard.

25 postcard writing ideas

What do you write on them, though? Here are 25 ideas for things you can write on a postcard . In addition to the fact that you can sign any postcard to your friend or relative you can also sign and get a postcard from a stranger in return – this is called Postcrossing .

From saying hello and telling a funny story to sending well-wishes or love, there’s something for everyone on this list.

10 Typical Mistakes When Writing A Postcard

So pick out your favorite postcard, put some thoughts together, and get writing!

1. Hello (Greetings) from sunny (or snowy, or rainy) ___!

Your postcard pal will feel special when they receive a personalized card from you. They can tell where in the world it was sent and what kind of weather is like where you live!

Mention any local spots or places that stand out to your visitor, maybe even include some travel tips on how their destination may be different than ours but still just as awesome (or not).

2. I’m having a great time, but I sure do miss you!

You’re in a new city, and you have an exciting weekend planned. You want to share it with someone (not just on Instagram or Pinterest) who is nearby or far away – your postcard pal!

Mention what brought you here today- did something special happen while exploring?

Write about how this place has been on repeat lately because of all the travel recommendations we’ve heard so far…and why do they say those things anyways? Share any thoughts that came into mind as soon as our eyes met across campus yesterday morning before class started up again.

3. Wish you were here with me!

If I could, I would travel with you right now! Seeing the world with you by my side is the best dream come true. I miss you so much and can’t wait to hold you again.

4. Can’t wait to tell you all about my ___ trip!

I just got back from my latest adventure and can’t wait to tell you all about it! I know you’re busy, but I promise it’ll be worth your while 😜

5. I’m thinking of you and can’t wait to see you soon!

I know we’re both busy, but I wanted to let you know that I’m thinking of you and can’t wait to see you soon. I hope everything is going well for you!

6. I saw this and thought of you.

I was out exploring today and saw this place/thing and it made me think of you. I know you would love it here! I can’t wait to show you around when you come visit me.

7. Thank you for your ___.

Thank you so much for your hospitality/gift/kind words/etc. It meant a lot to me and I really appreciate it. I hope to return the favor soon!

8. Get well soon!

I hope you’re feeling better soon! I’m thinking of you and hope to see you soon.

9. Congratulations!

I’m so happy for you and your recent accomplishment/engagement/new job/etc. You deserve it! I can’t wait to celebrate with you when I see you next.

10. Sorry for your loss.

If someone close to your postcard pal has passed away, let them know you’re thinking of them during this difficult time and offer any help or support that you can.

11. Happy __!

Whether it’s a birthday, anniversary, or just because, let your postcard pal know that you’re thinking of them on this special day and wishing them all the best!

12. I miss you!

A simple, but heartfelt message letting your postcard pal know that you miss them and can’t wait to see them soon.

13. I’m so proud of you!

Let your postcard pal know how proud you are of them and their recent accomplishments. This is sure to make their day!

14. Thinking of you on this special day.

Is there a holiday or special occasion coming up that you know your postcard pal would appreciate hearing from you? Let them know you’re thinking of them on this day!

15. Just because…

Sometimes the best postcards are the ones that are sent just because. A random act of kindness is sure to put a smile on your postcard pal’s face!

16. What’s on the menu?

Make your voice heard by sharing what you know about the dishes in this country. From where to find good food, which restaurants serve up some of our favorite recipes or even just note down items that might be difficult for visitors like myself (I’m looking at usically).

Share tips on how people should act when eating out- table manners are important!

The best way would probably just being honest but also adding funny stories along their journey so far…

17. Reviews

When you visit a new place or stay in an old one for the first time, there are always observations that come to mind. Share your thoughts on how clean it is and if its staff was friendly enough!

Remember – this postcard will be going everywhere so make sure what’s written down travels wide open across any borders without protection from reading eyesims.

I’m currently at my parents’ house where I’ve been spending Christmas break since finals week started last Tuesday…

18. Writing a postcard with news from your local area

You can make people smile with your postcards! Send one across town or around the world to introduce yourself and talk about what interests you.

Share news events from newspapers in your area, like headlines that may have caught someone’s eye today – maybe they’ll be interested enough for a conversation starter at least… And of course don’t forget those little moments on TV networks every day; if it’s not serious then why bother watching?

19. What is the weather like at the time?

Weather forecasts can be a good way to keep in touch with family and friends, but they often lack the personalization that makes them so special. Imagine how it feels when you get an email from someone abroad describing what happened at their workplace during one of those trademark heat waves? You feel relief knowing your loved ones are safe!

Not only does this create security for both parties involved; It also lets us take mental journeys into other people’s lives just by reading through mundane messages like “It was 75 degrees Fahrenheit outside today”.

20. Study and workplace

You can always tell when someone is feeling down by the tone of their postcard. When you get one, it’s usually because there’s some important thing on your mind that needs sharing with an friend who will understand what its like to be struggling through life sometimes – even though they may never have experienced everything firsthand themselves!

Share any successes or updates from school/work so long as these little details don’t bore anyone too much…

Do you have an update? Maybe you got an A in one of your topics? Share your success!

21. Create funny quizzes and games

In a world of social media, it can be hard to get people together in person. Luckily there are plenty ways that you and your friends could create some fun games with trivia or even mathematical equations! It is important not only have the right rules but also make sure they’re answerable so everyone has an opportunity for victory (even if their answers aren’t correct).

22. Awards/Diploma/Cup

If you have received an award, it is a great time to write postcards! Notify others about your accomplishments and congratulate them if they deserve recognition as well.

23. Recommendations for books

“I just wanted to tell you about this new series I’ve been reading. It’s so interesting and really makes me think, which is something we can always use more of in our lives! The books are called ‘A Man Like You’ by Ann Brashares.”

24. Favorite aphorism or quotes

“In life, success is not achieved when you get what you want; it’s only possible by wanting what you get” – author unknown
“I do not know how we are to fight against the force of evil unless you yourself become Douglas and defeat him” – Sir Walter Scott
– “It is a wise man who knows when he must give up” instruction from Apollo according Mark 11:30

25. Keep Calm

There are a variety of strategies that people use to keep calm in times of stress. Some people may take a few deep breaths, while others may find it helpful to close their eyes and imagine a peaceful scene.

Some people find soothing music or nature sounds to be helpful in calming their nerves. For some, simply walking away from the situation for a few moments can provide enough of a break to help them de-stress.

And I suggest you sign a postcard with any of the inscriptions 😉

  • Keep calm and carry on.
  • Everything will be alright.
  • You’ve got this!
  • Don’t worry, be happy!
  • Everything will work out in the end.
  • Stay positive!
  • Keep your head up!
  • Don’t stress, it’s not worth it!
  • Don’t forget to smile 😄

You’ve gone through all of the effort to craft an amazing postcard, so don’t forget that it needs a date and your name on top. Date it with something memorable like “See You Soon” or “Love Always” . Make sure you close by wishing someone well – this is what will make their day!

What to write on a save the date postcard?

Have you ever sent a save the date and wished you could have said more? Well, now’s your chance! Here are some things to include on your save the date card or postcard to make sure your guests have all the information they need to mark their calendars.

The Basics: Of course, you’ll want to include the date (or dates) of your event, as well as the location. If you’re having a destination wedding or event, be sure to include hotel and airport information. And if your event is going to span multiple days, make sure to list all of the events that will be taking place.

Your Story: Your save the date is also a great opportunity to give guests a little taste of

What do people usually write on postcards?

There are all sorts of postcards out there with all sorts of different images and messages. But what do people usually write on them?

There are a few things that people typically include on a postcard. The first is the destination – letting the person who receive the card know where you are sending it from. Second, people often include a brief message or update about what’s been going on in their lives. And finally, many people will sign the postcard with their name (or just their initials) to let the recipient know who it’s from.

So, what do you typically write on your postcards? Share your thoughts in the comments below!

Where do you write a message on a postcard?

On the front of a postcard, you should write the following:

Your name The address of the person you’re sending it to The date A brief message

You can also add a stamp and postmark on the front. On the back of a postcard, you should write your return address.

What should a postcard contain?

The front of the postcard should contain the picture that you took while on your trip. On the back of the postcard, you should address it to your friends or family member. Include a short message about what you did while on your trip and how much fun you had. Don’t forget to include your return address!

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How to Write a Postcard

writing an postcard

Beginning a postcard

  • Dear Susan,

Saying where you are

  • I’m in Rome.
  • I’m spending my holiday at the seaside / in the mountains.
  • I’ve just arrived at the airport / railway station / bus station.
  • I’m going to stay here for two weeks.
  • Here I am in Turkey!

Saying what you are doing

  • Every day there are many things to do.
  • I’m very busy every day.
  • There are morning / evening activities.
  • We climb mountains / visit places of interest

Describing the weather

  • The weather is pretty good / fine / awful / horrible.
  • It’s raining / snowing all the time.
  • It’s sunny / cold most of the time.

Saying how you are feeling

  • I enjoy it.
  • I’m having a great time.
  • I’m glad / happy / disappointed / unhappy because …
  • It’s my best / worst holiday / stay abroad ever.
  • I’m enjoying / hating every minute here.

Asking about the person you are writing to

  • How about your holidays?
  • I hope you’re fine.
  • I hope you’re having a great time.
  • How’s your summer/ holiday?

Finishing a postcard

  • All the best
  • Best wishes
  • See you soon
  • XOXOXO (Kisses and Hugs)
► Postcards are written in an informal style. Start and finish your postcard using informal phrases. ► Use abbreviations. ► You can use phrases without a verb. ► Remember that a postcard should be concise.

Sample Exam Task

You are attending a summer course at an English school in Dublin. Write a postcard to your Australian friend Peter. In your postcard, you should:

  • explain where you are
  • describe two typical activities you do every day
  • write what you like most about the course

writing an postcard

I’m here in Dublin on a summer language course.

I’m very busy every day. We have four language classes every day. There are also evening activities; for example, Irish dancing. The weather’s rather horrible. Just rain most of the time. I’m enjoying the course because there are so many people from all over the world!

How about your holiday? I hope you’re having a great time, too.

Have Practice

Exercise 1. read the following exam task and a student’s response to it. it is correct but a bit monotonous. why.

You are on holidays in the mountains and you received a text message from your English friend:

Hi, I bet you’re still travelling? I wish I could go on holiday now, I really need one! Where are you now? I hope the weather is all right? Let me know what the hotel and the local people are like! And don’t forget to send me a postcard! :o) Cheers, Jackie

Write a postcard to your friend answering all her questions.

I’m in the mountains. I’m having a really nice holiday. My room’s very nice, and the views from the windows are really nice. The local people are always nice to us, the food’s nice, and the weather has been nice ever since we came. Wish you were here!

Exercise 2. Match the adjectives to the nouns they can describe.

  • spectacular
  • comfortable

Exercisese 3. Complete these strong positive and negative adjectives.      

FA_ _ _ST _ C!

WO _ D_R_ _L!

BR _ _ _I_NT!

DR_ _ _ F_L!

HOP_ _ _ _ S!

HO_ _ _ B_E!

Exercise 4. Now write an improved version of Klara’s postcard.

Exercise 5. read the exam task below and write a postcard..

You’re studying in the USA and decided to spend a weekend in New York. This is a part of an email you received from your English friends.

So you are in New York now? How great! How did you get there? Are you travelling alone? We are very worried about you! You must write us a postcard! So what is the best thing about New York for you? Have you got any plans for the evening? Oh, we wish we were there with you!

Write a postcard to your friends answering all their questions.

writing an postcard

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Postcard Writing Guides

How to send a postcard.

Writing a Postcard

The postcard was first introduced in Austria in 1869 with the goal of making short messages cheaper, faster, and easier to send. At the time, they cost half as much as a letter, omitted the envelope, and were blank with room for the recipient’s address on the front of the card and a short message on the back.

By comparison with other snail mail, today’s postcards still to achieve all three goals of being cheaper, faster, and easier to send. They cost about three-quarters of current letter prices in the United States today and remain quick and simple to write, generally requiring less than 15 minutes of your time.

Postcards can vary widely in size, subject, and style, but they all work in the same basic way. Here’s everything you need to know about writing and sending a postcard.

What You’ll Need to Send a Postcard

To send a postcard, you’ll need the postcard itself, a writing implement, a postage stamp or stamps, the recipient’s address, and access to a mailbox or post office.

What Defines a Postcard?

To be considered a postcard, both size and shape matter. When mailing through the United States Postal Service (USPS), to qualify for mailing at the First-Class Mail (FCM) postcard price , your mailpiece must be “ of uniform thickness and made of unfolded and uncreased paper or cardstock of approximately the quality and weight of a stamped card (i.e., a card available from the USPS). ” It must also be:

  • Rectangular
  • At least 3.5 inches high x 5 inches long x 0.007 inch thick
  • No more than 4.25 inches high x 6 inches long x 0.016 inches thick
  • No more than 3.5 ounces

If your mailpiece does not meet the dimensions above, then the Postal Service considers it a letter and letter-size postage is charged. Letter-sized postage is generally one standard Forever stamp , while postcard postage means one standard postcard stamp . Both types of stamps can be purchased at any post office, and are sometimes sold in other places such as grocery stores, banks, and pharmacies. Many souvenir shops that sell postcards will also sell you the right number of stamps to go with them; just ask at the counter. You can buy postcard stamps online , too.

The best places to buy postcards are tourist attractions, bookstores, museum and gift shops, and online postcard stores . Most postcards include the following design elements:

  • An image on the front.
  • A mostly-blank back with space for a message on the left side, an address on the right side, and your postage stamp at the top right .

The most common dimensions for a postcard are 4” x 6” , but anything that stays within the limits above is acceptable. Postcards that exceed the maximum postcard dimensions can still be mailed, they just don’t qualify for postcard mailing rates and must be mailed at letter prices. For example, 5” x 7” is a popular postcard size that requires a letter stamp. I’ll get into postcard postage rates in more detail below.

Pro tips on postcard sizing:

  • When measuring the length and height of a postcard, the length is the dimension “ parallel to the address as read .”
  • For postcards being mailed at letter prices (i.e. those that exceed the maximum allowable postcard dimensions above), the aspect ratio requirement that applies to letters must also be met. For any letter-sized postcard with an aspect ratio (length divided by height) of less than 1.3 or more than 2.5, a “ non-machinable surcharge ” means additional postage is required. This surcharge also applies to non-rectangular mailpieces (e.g. round or unusually-shaped postcards): It is added because automated postal service equipment cannot sort these postcards, meaning they have to be sorted by hand and thus are more expensive to process. As of this writing (August 2022), the current non-machinable surcharge is $0.39. Non-machinable surcharges do not apply to anything that meets the postcard size and shape requirements listed above.
  • For business customers using the USPS’s commercial pre-sorted or automation First Class Mail postcard services (most often to send marketing postcards), the maximum commercial postcard size was increased to 6” x 9” in August 2021. This change does not apply to retail (non-business) customers.

The Best Writing Implements for Postcards

A pen, pencil, marker, or any other writing tool can be used to write a postcard. In fact, you don’t even necessarily need to write a message—you can sketch, draw, or decorate your postcard with stickers as you wish. The only part you’ll need to write legibly is the address.

For the address, using blue or black ink (or another color that’s similarly easy to read) helps ensure accurate delivery. You can also print your message or recipient’s address from a computer and attach it to the postcard with tape or glue—just be sure it’s attached well enough to stay on when the mail is sorted by postal service machinery.

Any other decals or labels made of paper and affixed with permanent adhesive to the card are acceptable as well; however, any attachment that is other than paper, incompletely attached to the card, or an encumbrance to postal processing is considered unacceptable by the USPS.

Pro tips for writing a postcard:

  • A postcard message can be as short as a few words or as long as your handwriting will let you fit in the message space! If you have a lot to say, start off writing small—you can always leave extra space blank at the bottom of the message, but you can’t create more blank space after writing.
  • If you run out of space for your message on the left side of the card, you can generally carry a small portion over to the right-hand (address) side of the card. For example, a short P.S. (postscript) sentence that’s clearly separate from the address can generally be squeezed onto the right side of a postcard. Just be sure to leave plenty of room for the address itself, your postage stamp in the upper right corner, and the postmark that the postal service will add on top of the stamp.
  • You can draw a box around the address to make sure it stays separate from the text of your message, if needed. If you have a lot to say and want to be sure you have enough room, write the address and add the stamp first.
  • Make sure you sign your name at the end of your message so the recipient knows who the postcard is from.
  • If you can, leave a bit of the bottom of the postcard back blank for the post office to stamp their barcode, which helps facilitate mail delivery . (This 11-digit barcode contains details on your local post office, your building or city block, and your specific mailbox.) Sometimes postcard backs will mark out this space for you with a reminder to leave it blank, but many times they won’t. If you need the space, don’t worry: The post office can also attach long white stickers to postcards to make room for the stamping of the barcode (particularly if the message fills all available space). These may hide the bottom of your written message but can easily be removed from the card by the recipient to reveal it.

Proper Postage for Your Postcard

Postcards continue to be the cheapest way to send a message in the mail. Postcard stamps cost less than three-quarters of current letter stamp rates: As of this writing (August 2022), postcards can be mailed in the U.S. for $0.44, while letters currently cost $0.60.

The postage for mailing a postcard should be affixed to the back of the postcard at the top right corner, leaving room for the recipient’s address below.

While USPS postage rates are subject to relatively frequent changes in order to keep pace with inflation and other economic pressures, postcard stamps are like letter stamps in that they are considered Forever stamps in the U.S.: They will always be valid for sending a postcard , no matter how much postcard mailing rates may go up in the future.

If you don’t have a postcard stamp on hand, a letter stamp or any other combination of stamps totaling equal to or more than the current postcard mailing rate will also get your card to its destination.

As mentioned above, not everything that looks like a postcard is considered a postcard for the purposes of postage: Oversized postcards require additional (generally letter-rate) postage, and if these cards do not meet the aspect ratio requirements for letters, they also require extra postage for the non-machinable surcharge explained above.

Here are a few examples of common postcard sizes and the amount of postage they require:

  • The most common sizes for rectangular postcards include 3.5” x 5”; 4.25” x 5.5”; 4” x 6”; and 4.25” x 6”; These all mail with one postcard stamp (or any other combination of stamps of equal or greater value).
  • Many rectangular postcards slightly exceed standard USPS postcard dimensions, including 4.5” x 6.5” and 5” x 7” postcards. These are considered letter-sized postcards, and they mail with one standard Forever (letter) stamp (or any combination of equal or greater value).
  • These postcards by Angelope Design are 5” x 5” squares. Due to being greater than the maximum postcard height, they require letter-sized postage, and due to a square being outside the aspect ratio requirements for letters, they also require a non-machinable surcharge. This can be achieved with one non-machinable letter stamp (or any other sufficient combination of postage—for example, one letter stamp plus one postcard stamp, which as of this writing combine to exceed the non-machinable letter rate).

Pro tips for calculating postcard postage:

  • If you don’t have a ruler or calculator on hand, don’t worry—most postcard printers know the local rules for postcard dimensions and size them properly. If it looks about the right size for a postcard, it probably is.
  • If you don’t have a micrometer on hand to measure your postcard’s thickness (as most people don’t), don’t worry about that either—as long as your cardstock is sturdy enough to not get caught in postal service processing equipment (e.g. sturdier than printer paper), you shouldn’t have a problem.
  • If you accidentally use the wrong stamp (for example, a postcard stamp on a 5” x 7” postcard), there’s a good chance the USPS will still deliver your card. Many people don’t realize that larger postcards require more postage, so while it may arrive to the recipient with a “Postage Due” stamp on it, and could result in the delivery of a PS Form 3849 to you for collection of the additional postage, in practice the postal service understands that these mistakes are made often and that the difference in price is relatively small (i.e. frequently not worth their time to pursue).
  • Is your postcard even bigger than a letter? Any mailpiece larger than 6.125″ x 11.5″ x 0.25″ is required to pay large envelope (also known as flats) prices .
  • If you’re mailing a postcard internationally, you don’t need to worry about postcard versus letter dimensions—there is no international postcard-specific rate offered by the USPS, so both international postcards and letters under one ounce are all mailed with one international stamp . Like postcard and letter stamps, international stamps are valid forever. As of this writing (August 2022), the First-Class Mail International (FCMI) rate for postcards and letters is $1.40.

Addressing a Postcard

The address of a postcard goes on the back right side of the card, below the postage stamp (which goes in the top right) and separate from the message (which goes on the left half of the card).

It’s easy to forget you’ll need the recipient’s address until you’ve finished writing the card and are ready to put it in the mail. For this reason, it’s a great idea to keep an address book or a list in your phone with the addresses of your friends, family, and other favorite people!

To address a postcard properly, you’ll include the following:

  • Recipient name . This goes on the first address line of your postcard. If you’re writing a more formal note, titles like Ms., Dr., and so on (which are optional) go on this line too, but there’s no need to make most postcards overly formal—first names only, and even nicknames, are generally sufficient for friends and family, so long as the mail carrier delivering the postcard will be able to recognize that they’re delivering to the right person. (If they can’t, your postcard may be returned with “N.S.N.” (no such name) written on it.) If you don’t know the name of the person you’re trying to reach, stand-ins such as “Current Resident” or “Attn: CEO” (Attention: CEO) can be used.
  • Care of (c/o) or business name . This line is optional, and need only be used if the mail will go through someone else prior to reaching your actual recipient. Examples include writing to someone at their workplace (e.g. Bill Gates / Microsoft) or to someone who is traveling and having their mail held or handled for them by someone else (e.g. Amelia Gebben / c/o Stephen Raychaudhuri). If you include this line, it should go directly below the name line. (See formatted examples below.)
  • Street address . Every address will include at least one line for the street details, and sometimes two. The first line lists the primary street address, while the second (if necessary) can add details like suite or apartment number. These lines tell the mail carrier about the physical location that the mail should be taken to. Full words and abbreviations are both fine to use, though note that the USPS prefers the use of these standardized street name abbreviations rather than your own creative versions. In any case, as long as you do your best to address the mail clearly and accurately, you can trust that the postal service will also do their best to deliver the mail to the right place.
  • City, state, and zip code . For senders in the US, all three of these elements go on the next (and generally last) address line. Full state (or territory) names and two-letter state or territory abbreviations are both acceptable. The USPS and other post offices sometimes recommend that this line (and/or the full address) be written in all-caps, but this is not required and many people do not do so. For the zip code, you do not need to include the last four digits of its nine-digit format ; the first five will suffice. These first five digits (e.g. 98225) ensures that the mailpiece will get to the right local post office, where it can then be sorted for delivery; the Zip+4 version (e.g. 98225-1031) also notes the specific delivery route of the recipient, but most people don’t include these last four digits unless they happen to have them on hand.
  • Country . For postcards that will be mailed internationally, include the destination country, either on the same line as the city, state/territory, and zip (if you have room) or on its own line underneath. This can be written in all-caps as well, though does not have to be. If your mail will not cross any international borders on the way to its recipient, including the country is not necessary.

Here are a few examples of how to format a postcard address:

Postcards do not necessarily require a return address, though one can be added if you want to help avoid a lost postcard. If you choose to include it, the return address should go in the upper left corner of the postcard back. Be sure it is clearly separate from the recipient address.

Pro tips for addressing a postcard:

  • If you’d like to write to someone whose address you don’t already have on hand, just send them a quick text: It’s totally fine to simply ask, “Hey! What’s your mailing address?”
  • You may already have more people’s addresses on hand than you realize—checking your saved addresses in Google Maps, any recent holiday cards you’ve received, and the internet (especially for businesses’ or elected officials’ addresses) are good places to start. Reaching out to your parents can also likely yield the mailing addresses of most family members. As you learn new addresses, build a list in your phone or journal for future reference.
  • When mailing internationally, city and regional names and numerical codes are generally set up differently, but the last line of an international address will usually include similar information in a slightly different format—if you’re mailing a postcard to Canada, for instance, this line will include something like “Windsor ON N8W 5V3.”
  • To verify that an address is written down or remembered correctly, try plugging it into Google Maps or a similar online mapping service. For example, if you know someone’s street address and city but not their zip code, Google Maps should be able to complete it for you (just make sure to double-check that they haven’t accidentally auto-corrected to a similar but slightly different street address).
  • If you’re sending a postcard to a friend who recently moved and you don’t have their new address, your card may still make it—many people set up mail forwarding when they move, which lasts for up to a year from the date they left their old address.

Putting a Postcard in the Mail

Finally, you’re ready to mail your postcard. To do so, you’ll simply need to find a post office, public mail collection box, or accessible residential mailbox that accepts outgoing mail near you.

If you’re mailing a postcard from a single-family home, you likely have a standalone mailbox available to you. To use it, place the postcard in the box, close the box again, and raise the small orange flag (typically found on the right-hand side of the box) so the mail carrier knows to stop at your house and take the mail. When they do, they’ll lower the flag again so you can tell when the outgoing mail has been picked up.

If you’re not at home (or at a place where you have access to a residential outgoing mailbox, such as a friend’s house), you can also mail your postcard from any post office or public mailbox. To find one in the US, you can use USPS PO Locator to find post offices, blue boxes (called Collection Boxes in the dropdown menu), and more in your area: Select the location type and distance radius you want to search from the drop-down menus, then enter your location using your city and state; your zip code; or your exact latitude and longitude and hit Search.

If you’re traveling abroad, you can search online for a similar local tool, or simply ask someone who lives there for directions to the nearest post office or mailbox.

Many hotels will also mail postcards for you, as will businesses that offer free postcards for customer use (such as some restaurants and bars). These same types of places may even provide free stamps on occasion.

Pro tips for mailing a postcard:

  • Using your exact latitude and longitude is the best way to get the most precise results nearest to you from the USPS PO Locator tool. To do so, you can either use the website’s Geolocation option by clicking the crosshairs icon on the right side of the Find a Location box, or put your location into a website like LatLong.net and input the coordinates it provides into the tool in [latitude],[longitude] format.
  • Before you drop the postcard in a mailbox (particularly one where you can’t get it back out again!), take one last look to make sure that the address and postage are correct and complete. It can be easy to forget things like the full address (if you were waiting on a text back from a friend with their apartment number), the destination country (for international postcards), or the postage stamps that you meant to buy at the post office prior to mailing.
  • While mail theft has been on the rise in recent years, the good news is that postcards, unlike letters, make it easy for a thief to see that there is nothing of value to them in the mailbox, and are less likely to be stolen. That said, to be absolutely certain that your postcard won’t be stolen, use a public mailbox or post office slot that can only be accessed by authorized personnel.

Postcard Writing FAQs

I want to send a postcard. where can i buy them.

The best places to buy postcards are tourist attractions, bookstores, museum and gift shops, and online postcard shops like this one!

I’m still not sure if my postcard needs extra postage.

When in doubt, go into a post office and ask at the counter, or else use the online USPS Postal Price Calculator in the US to help you determine the correct postage for any postcard. Other countries may also have similar resources available online, but the easiest way to get the right answer is always to ask at the post office. Even if you’re in a place where you don’t speak the language, if you’ve addressed the postcard properly prior to handing it over the counter, they should be able to help you purchase and adhere the correct postage.

What if I make a mistake with my postage or address?

If you make your best effort to properly address and add postage to your postcard, the postal service will almost always make their best effort to deliver it for you. However, postcards can sometimes be delayed or lost entirely due to a mistaken address or lack of postage. If the message was important, it’s best to double-check that the recipient received it, or to send another postcard just in case.

How long does it take for a postcard to arrive?

Postcards sent within the US should arrive in two to five business days. The distance the postcard has to travel is a good indicator of whether it will be closer to the former or the latter: For instance, a same-city or -state postcard will likely only take a couple days to arrive, while a postcard from Philadelphia to Seattle is likely to take closer to a week.

Below is an example map of the USPS’s expected service standards for First-Class Mail, using Seattle as the example starting point: In this example, mail to Western Washington should be there in two days; mail to most of Cascadia should be there in three; to the Midwest in four; and to the eastern half of the country, Alaska, and Hawaii in five.

writing an postcard

The holiday season can also increase average delivery times, particularly from November through January.

For international postcards, the card will often take from one to three weeks to arrive (though may be less for countries that border each other). Delivery times can vary wildly, though: I once had an international postcard arrive several months after it was mailed!

What if my postcard doesn’t arrive at its destination?

Sometimes postcards, like many other types of mail, can get lost on their way to your recipient. If this happens, give it some time: Sometimes postcards can show up weeks or even months after they were mailed, particularly if they’re traveling across borders or language barriers.

To help ensure that your postcard won’t be permanently lost, include a return address if you can. While most postcards are quick, informal notes that won’t be a disaster if they go missing, putting a return address in the top left corner of the postcard back doubles the chances that the postcard will either end up with the recipient (the most likely outcome) or else make it back to you so you can try again.

writing an postcard

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A postcard from new york.

Look at the postcard from New York and do the exercises to improve your writing skills.

Instructions

Do the preparation exercise first. Then do the other exercises.

Preparation

A postcard

Check your understanding: grouping

Check your writing: gap fill typing, worksheets and downloads.

Where is the most interesting place you have travelled to? Did you send a postcard when you were there?

writing an postcard

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31 Perfect Messages to Write on a Postcard

By: Author Marcel Iseli

Posted on Published: November 29, 2022  - Last updated: December 7, 2022

31 Perfect Messages to Write on a Postcard

Even in our modern age of instant communication, there is still something special about postcards.

Choosing a card from a local corner shop when you’re on vacation and sending it by traditional post is a nostalgic experience for many people. 

You can flood your “close friends” Instagram story with selfies of your suntanned (or burned) face to humble brag about the great time you’re having on the beach.

But sending a physical picture of the international town or city you’re relaxing in will always be more meaningful than a few quick social media snaps. 

Of course, a postcard doesn’t have much space on it. And, whatever you manage to fit on it can be read by anyone who comes across it on its journey to its final destination. 

If you want to send a postcard but have no idea what to write on it, don’t let that stop you.

This article will give you a wide variety of suggestions for the best messages to write on a postcard, whether you’re sending it to your best friend, your boyfriend, or a family member. 

31 perfect messages to write on a postcard

  • Wish you were here! I’m having a great time, but it would be much more fun with you by my side. 
  • Soaking up the Italian sun…but missing my partner in crime. Can’t wait to plan a girls’ trip to come back here sometime soon. 
  • Sending lots of Italian kisses and hugs to a friend who brings so much happiness to my life. 
  • I’m having a great time in the Algarve and it’s bringing back so many memories of the time we went to Barcelona last year. Do you remember how much fun we had that evening when we slept on the beach and had ice cream for dinner? 
  • Writing this postcard from the balcony of my hotel room with a view of the Eiffel Tower (can you believe it?) 
  • Saudações from Sao Paolo! 
  • Spent the day walking along the canals of Amsterdam, eating waffles and pickled herring, and going ice skating! Can’t wait to show you pictures when I’m back. 
  • Grüezi from Switzerland! We’re having a great time skiing, eating Pommes , and learning all about the local language and culture.
  • They say there’s no place like home…but they’re wrong…there’s no place like Berlin! 
  • My dearest bridesmaid, we’re having the time of our lives on our honeymoon here in the Maldives. The picture on the postcard is of the hotel we’re staying in! Thanks again for all your help over the last few months. 
  • How are things back home? You would have loved the hike we went on yesterday! At some point in the future, we’ll come back and do it together. 
  • I’m having a great time in the Scottish Highlands! My favorite thing about the trip so far is learning all about the Celtic legends. I can’t wait to tell you some of the stories I’ve heard. 
  • You’re going to have to move down to Aruba because I don’t think I’m ever coming home.
  • G’day from Sydney! The weather has been terrible and rainy, but we’re making the best of it. This sunny postcard of Bondi is what we thought our vacation would look like.
  • Hello from Melbourne, where the most bizarre local customs are: 1…
  • The most embarrassing thing that has happened to me on this vacation so far is…
  • Not all those who wander are lost…but I often am. I spent about three hours walking around the streets of Rome trying to find my way back to my hotel last night. I’m hopeless without you!
  • No great story ever started with someone eating a salad…which is why I’ve been on an exclusive diet of tacos and cerveza ever since I touched down in Cabo. 
  • It’s all fun and games until you accidentally order the most expensive bottle of wine at the restaurant because you didn’t understand what you were being asked. 
  • The only good thing about being on vacation without you is that you aren’t stealing the pizza off my plate. 
  • Hallå from Stockholm. This postcard is from the Drottningholm Palace, where I almost fell down the stairs in front our entire tour group! 
  • Can’t wait to come back here with you! 
  • The only thing that would make this vacation better is if you were here enjoying it with me. 
  • I didn’t think I’d miss you this much…I’m seeing some of the most beautiful places in the world, but all I want is to be looking at you again. 
  • I’m having so many wonderful experiences here in Austria, and you’re always the first person I want to talk about them with. 
  • I’ve always heard that absence makes the heart grow fonder…but I never really understood what that meant until now. 
  • Being away on vacation has given me time to reflect on my life at home, and I just wanted to tell you how much I love you and how grateful I am that we met. 
  • I can’t wait to go on vacation together this summer. I’m loving all the sights over here in Oslo, but all I can think about is how much more fun I would be having if we were doing it together. 
  • Being in Cornwall is reminding me of the magical time we spent together in Galway last year. Missing you and looking forward to going away together again soon. 
  • Sending you all my love from Livingstone!
  • Realizations I’ve had on this trip: 1. France has the best food of any country I’ve ever been to, 2. I never want us to have a long-distance relationship…this week has been hard enough!

Excellent messages to write on a postcard for a friend

When you’re on vacation and are writing a postcard to a friend back home, there are a few easy topics you can focus on. 

First, give them a run-through of where you are and what you’ve been doing. Buying a postcard of a place you’ve recently visited gives you an easy way to talk about how you’ve spent your time. 

If you go to a museum, hike up a mountain, or visit a famous park, get a postcard that depicts that thing and tell your friend about your experience there. 

In many ways, writing a postcard is like writing a message on a polaroid picture .

You’re essentially coming up with a caption for the image on the front of the card.

Another nice thing to say when you’re writing a postcard is that you miss your friend and wish they were there on holiday with you.

You can also always reference a time that the two of you went on vacation together and tell them that where you are now reminds you of something the two of you did together in the past. 

Can’t think of exactly what to write?

Here are a few suggestions that can be adapted depending on the vacation destination you’re in. 

1. Wish you were here! I’m having a great time, but it would be much more fun with you by my side. 

If you’re enjoying your time away but wish that you were sipping beachfront cocktails with your bestie beside you, you can send them this message on a postcard. 

WordMe

As an aside, postcards make lovely mementos, so make sure you always keep the ones you receive.

They are a great thing to include if you ever decide to make a scrapbook for your best friend . 

2. Soaking up the Italian sun…but missing my partner in crime. Can’t wait to plan a girls’ trip to come back here sometime soon. 

Want to send a postcard but aren’t sure what to say? You can always talk about taking a future trip to the place you’re in with the friend you’re writing to. 

If you know one of your friends is having a hard time and you’ve spent part of your holiday trying to cheer someone up over text , go the extra mile and send them a postcard too. 

People love receiving mail. A heartfelt, handwritten postcard can make a world of difference to anyone who is feeling lonely or down.  

3. Sending lots of Italian kisses and hugs to a friend who brings so much happiness to my life. 

The kind of message you write on a postcard is usually different to what you write on an anniversary card or in a sympathy letter .

Both these kinds of correspondence have a clear purpose and often include meaningful reflection about an important event in a person’s life. 

Postcards, by contrast, tend to be less personal and less formal. Partly because of their open format, and partly because there isn’t much space on them, postcards often carry very brief messages. 

That said, there’s no reason why you can’t include a more personal or deep message on a postcard.

If you’re writing to a friend and have been reflecting about how important your relationship is, you can use a postcard to tell them how much you appreciate them. 

4. I’m having a great time in the Algarve in Portugal and it’s bringing back so many memories of our time in Barcelona last year. Do you remember how much fun we had that evening when we slept on the beach and had ice cream for dinner? 

Postcards are a great place to reference holidays you’ve been on in the past. Reminiscing on happy times makes everyone feel good. 

Plus, to be honest, when it comes to postcards, it’s the thought that counts more than the actual text on the back.

Writing on a postcard is more about filling up space than about conveying a moving sentiment. 

Recalling vacations that you’ve enjoyed with the person you’re writing to is a great way to do just that.  

This kind of reminiscing makes postcards a great thing to write when you’re bored …maybe during a lull in the vacation excitement or on a long train ride. 

5. Writing this postcard from the balcony of my hotel room with a view of the Eiffel Tower (can you believe it?) 

Another perfect thing to write about on the back of a postcard is what you are doing as you are writing it. 

Are you taking in a spectacular view of the Grand Canyon, enjoying a perfect Italian cappuccino, or soaking up the Californian sun?

Wherever you might be as you put pen to postcard, describe your setting to your friend at home.  

6. Saudações from Sao Paolo! 

This is a simple, cute message to write on a postcard to any friend, whether they are close to you or more of an acquaintance.

You can of course adjust this message to whatever country or city you are currently in. 

You can use this message as the greeting on your postcard and then follow it up with a description of your holiday so far. 

7. Spent the day walking along the canals of Amsterdam, eating waffles and pickled herring, and going ice skating! Can’t wait to show you pictures when I’m back. 

When we go on vacation without someone, we often want to try to find a way to include them in the experiences we are having. 

One way to do this is to use a postcard to tell them what the highlights of your trip so far have been.

Another is to tell them you can’t wait to show them your pictures as soon as you’re back home. 

8. Grüezi from Switzerland! We’re having a great time skiing, eating Pommes , and learning all about the local language and culture.

When you are writing a postcard to a friend, you can include specific anecdotes about what you’re doing. 

Tell them you are learning about the local culture. Or use slightly smaller handwriting to give a more detailed account of what kinds of traditions and historical information you are taking in.   

9. They say there’s no place like home…but they’re wrong…there’s no place like Berlin! 

Some cities make us feel uneasy, while others make us feel right at home. 

If you’re somewhere that makes you feel immediately welcome, this is a fitting text to write on the back of a postcard for a friend. 

This message is best followed by an explanation of why the place you’re in is so unique. 

10. To my dearest bridesmaid, we’re having the time of our lives on our honeymoon here in the Maldives. The picture on the postcard is of the hotel we’re staying in! Thanks again for all your help over the last few months. 

If you’re on your honeymoon, you can use a postcard to write a thank you for a bridesmaid. 

Because a honeymoon is part of the wedding process, writing a postcard to the members of your wedding party is a nice way to show them that you haven’t forgotten their support. 

11. How are things back home? You would have loved the hike we went on yesterday! At some point in the future, we’ll come back and do it together. 

How often are you on a hike or in a museum and think, “Oh, I know who would love this!” 

If you have an experience on vacation that you know one of your friends would have really enjoyed, you can write them a postcard to tell them about it. 

Make sure you mention your desire to revisit the place with them at some point in the future.  

It also doesn’t hurt to ask “what’s up” with them in their life back home.

It will make them happy to know you that you’re thinking about them while you’re away. 

12. I’m having a great time in the Scottish Highlands! My favorite thing about the trip so far is learning all about the Celtic legends. I can’t wait to tell you some of the stories I’ve heard. 

Another way to include a friend in your vacation is to tell them about something you’ve learned and then say you can’t wait to tell them more about it when you see them. 

Introducing a subject for you to talk about when you hangout next is a great way to make the distance between the two of you feel less important. 

Funny things to write on a postcard 

Postcards are an ideal format for sharing humor. Your message has to be short anyway and it won’t usually be highly personal. 

A short, witty one-liner or story that makes your friend or family member laugh makes for the perfect postcard message. 

Worried you won’t be able to come up with something good enough? Here are some suggestions. 

13. You’re going to have to move down to Aruba because I don’t think I’m ever coming home.

Have you ever been on a vacation where you spend all your time sitting in the sunshine, sampling fantastic food and drinks, and walking to beautiful locations?

If so, you’ll be familiar with the feeling of never wanting to leave. 

If you’re lounging on beach chair as you write a postcard for a friend, you might be tempted to joke that you’re never coming back and that they’ll just have to move to where you are.

You can be sure they’ll smile at the thought of pulling up their roots and moving to your sunny resort spot. 

14. G’day from Sydney! The weather has been terrible and rainy, but we’re making the best of it. This sunny postcard of Bondi is what we thought our vacation would look like.

If you’ve travelled to a holiday destination that is famous for its sun but have only seen clouds and grey skies, you might feel let down. 

On the plus side, your situation makes a funny anecdote for a postcard.

Joking that the postcard’s sunny depiction of the place you’re visiting is what your vacation was supposed to look like will make your friends laugh. 

15. Hello from Melbourne, where the most bizarre local customs are: 1…

This is a fool-proof postcard formula. State where you’re greeting your friend from and then list off the three most unusual facts you’ve learned about the place. 

This is not only a funny postcard message but also an informative one. 

16. The most embarrassing thing that happened to me on this vacation so far is…

We all love people who know how to laugh at themselves. 

Telling a funny (and embarrassing) story about your vacation makes a great postcard note. You’ll have your friends chuckling all those many miles away. 

17. Not all those who wander are lost…but I often am. I spent about three hours walking around the streets of Rome trying to find my way back to my hotel last night. I’m hopeless without you!

Be honest…you’ve gotten lost on your vacation, haven’t you? 

Unless your glued to a maps app or just have a superhuman sense of direction, you’ll have taken at least a few unnecessary detours finding a hotel, restaurant, or other attraction. 

Using the funny line “Not all those who wander are lost…but I often am” makes a good introduction for a hilarious postcard anecdote. 

Follow it up with the details of your personal story of accidentally going off course. 

18. No great story ever started with someone eating a salad…which is why I’ve been on an exclusive diet of tacos and cervezas ever since I touched down in Cabo. 

Want to joke about how badly you’ve been eating and how much you’ve been drinking? 

This line is a great way to get your friends back home to smile knowingly at your badly behaved antics. 

19. It’s all fun and games until you accidentally order the most expensive bottle of wine at the restaurant because you didn’t understand what you were being asked. 

You can introduce a funny or embarrassing (or both) anecdote with the line “It’s all fun and games until…” 

This familiar one-liner format is an easy way to inject a bit of humor into your postcard message. 

Have you accidentally done something because you didn’t understand what you were agreeing to? Then adjust this message to reflect your personal experience. 

Your message will definitely be well received. 

20. The only good thing about being on vacation without you is that you aren’t stealing the pizza off my plate. 

Why do the people closest to us always seem to think our food is theirs? 

If you have a sibling, girlfriend, or best friend who is a notorious food thief, you can send them this funny note on a postcard. 

They’ll like how personal your message is and, as long as they have a good sense of humor, they’ll like being poked fun at. 

21. Hallå from Stockholm. This postcard is from the Drottningholm Palace, where I almost fell down the stairs in front our entire tour group! 

Sending a postcard that depicts the location of your almost or actual embarrassment? 

Draw a little arrow that points to the front of the card and describe the moment you showed everyone around you just how unrefined you are.  

Sweet messages to write on a postcard to a lover 

Writing a postcard to a romantic partner is very different than writing one to a friend or family member.

Most couples are in regular contact and message or call each other every day, if only to say “Hi.”

This means that there will be few things about your holiday that you won’t already have told your boyfriend or girlfriend by the time a postcard arrives. 

But sending a postcard is about sending much more than just information.

A physical card is a token that says, “I’m thinking about you.” 

Because you spend so much time speaking to the person you’re in a relationship with anyway, there’s no need to write too much on a postcard for them.

Even a simple message telling them, “I miss you” will do. 

Still not sure what to write? Check out these brief but thoughtful messages that you can write on the back of a postcard to someone you are in love with (or at least “in strong like” with). 

22. Can’t wait to come back here with you! 

If you’ve headed off on a solo trip or on a week away with your friends, you can send your other half a postcard from the place you’re visiting. 

Choose one that depicts a beautiful location and tell your partner that you can’t wait to come back with them. 

If you want to, you can include more detailed plans.

You might say, “How would you feel about coming back here with me during the Christmas holidays? There was a lovely little hotel that I thought looked like just our vibe.” 

23. The only thing that would make this vacation better is if you were here enjoying it with me. 

Want to express that you miss your partner’s company without committing the two of you to a vacation? 

You can simply say that even though you’re having a good time, you would be enjoying yourself more if they were there with you. 

24. I didn’t think I’d miss you this much…I’m seeing some of the most beautiful places in the world, but all I want is to be looking at you again. 

If you are really missing your loved one, you can tell them that even though you’re being treated to some of the best views there are, you’re missing the best view of them all: them.

A lot of people worry when their partner goes off on vacation.

They’re concerned that their other half will have such a good time that they won’t think twice about the person sitting at home. 

Some people even become jealous. Understanding jealousy can lead to a better relationship .

Often, all you need to do is reassure your partner that there is no need to be concerned.  

If you know your girlfriend or boyfriend tends to worry about your fidelity when you’re away, make them feel better by telling them how much you’re missing them. 

25. I’m having so many wonderful experiences here in Austria, and you’re always the first person I want to talk about them with. 

They say that the first person you call when something big happens is the person you feel most safe with.

If that person is your romantic partner, then you are lucky and in good hands. 

They say loving relationships are good for you and a surefire sign of a loving relationship is that you always feel secure around the person you’re with. 

Show your gratitude for what a good relationship you have by telling your partner that even when you’re having the time of your life, they are on your mind.

26. I’ve always heard that absence makes the heart grow fonder…but I never really understood what that meant until now. 

This is a cute sentiment to share with your loved one. 

They’ll be happy to hear that the relationship that the two of you share has made you feel something you had never experienced before. 

27. Being away on vacation has given me time to reflect on my life at home, and I just wanted to tell you how much I love you and how grateful I am that we met. 

Normal life is so hectic that we often don’t get much of a chance to think about what our lives really look like. 

It is only special occasions like pausing to write thank you cards for a baby shower or considering what to write on a graduation cake , or of course, going on holiday, that give us time to reflect.

If your time away from home has made you feel grateful for everything you have and feel the desire to express your gratitude to your partner, let them know what’s been on your mind. 

28. I can’t wait to go on vacation together this summer. I’m loving all the sights over here in Oslo, but all I can think about is how much more fun I would be having if we were doing it together. 

If you always go on an annual vacation with your friendship group and then another one with your romantic partner, you’re not alone. 

A healthy balance between prioritizing your friendships and your relationship is good.

If you’re away with your besties and are writing a postcard for your partner, you can reference your upcoming vacation. This will remind them of all the fun things you have planned. 

Are you away with the girls but have spent your days walking through the streets wishing that it was your partner who was sitting across from you sipping drinks and cracking jokes? 

If so, tell them this! Any feelings they were having about being left out will be alleviated once they hear how much you miss them.

29. Being in Cornwall is reminding me of the magical time we spent together in Galway last year. Missing you and looking forward to going away together again soon.

Getting a little nostalgic isn’t just reserved for friends. 

Your lover will also appreciate the stroll down memory lane if you remind them about a past holiday the two of you took together. 

30. Sending you all my love from Livingstone!

If you’re on Facetime with your boyfriend or girlfriend almost every evening, you don’t have to write a long update on the back of the postcard you send them. 

Instead, just tell them you are sending them all your love from whatever beautiful place you’re in. 

31. Realizations I’ve had on this trip: 1. France has the best food of any country I’ve ever been to, 2. I never want us to have a long-distance relationship…this week has been hard enough!

Everyone knows long-distance relationships are reportedly hard. But most people have never actually experienced living away from their partners. 

If you’ve been on an extended trip, you can jokingly send your other half a postcard that says what you’ve learned is that you aren’t the type for long-distance. 

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Find out how to send mail. 1:53

Video Description: How to Send a Letter or Postcard (TXT 4 KB)

How to Send a Letter or Postcard: Domestic

Sending mail with USPS is easy! Our video will help you with most letters, cards, and postcards you send domestically (inside the U.S.), including U.S. territories and military bases in the U.S. and abroad.

For how to ship a package, see How to Send a Package: Domestic .

Send Mail: Step-by-Step Instructions

Envelope and postcard

Step 1: Choose Envelope or Postcard

Envelopes are for sending flat, flexible things, like letters, cards, checks, forms, and other paper goods. For just 1 $0.68 First-Class Mail ® Forever ® stamp , you can send 1 oz (about 4 sheets of regular, 8-1/2" x 11" paper in a rectangular envelope) to anywhere in the U.S.!

No. 10 envelope compared to the minimum and maximum envelope sizes

Envelopes must be rectangular and made of paper to qualify for letter prices. Your envelope can be a maximum of 11-1/2" long x 6-1/8" high. (A standard No. 10 envelope is 9-1/2" long x 4-1/8" high.) You can fold what you put in your envelope, but it needs to stay flat—no more than 1/4" thick.

If you want to send letter-sized papers without folding them, you can use a large envelope (called a "flat"); the postage for flats starts at $1.39 . If your large envelope is nonrectangular, rigid (can't bend), or lumpy (not uniformly thick), you'll have to pay the package price.

TIP: If your envelope can't fit through USPS mail processing machines, or is rigid, lumpy or has clasps, string, or buttons, it's "nonmachinable" and you'll have to pay $0.40 more to send it. ( See additional postage in Step 3 .) You'll also have to pay more if your envelopes are square or vertical (taller than they are wide).

Postcards are for short messages that you don't need to put in an envelope. Save money using a $0.53 postcard stamp to send a standard-sized postcard anywhere in the U.S. Standard postcards are usually made of paper, are between 5" to 6" long and 3-1/2" to 4-1/4" high, and are between 0.007" and 0.016" thick.

Envelope and postcard with return address written in the top left corner and delivery address in the bottom center.

Step 2: Address Your Mail

Envelopes: Write your address (the "return" or "sender" address) in the top left corner. Write the delivery address (the "recipient" address) in the bottom center.

Postcards: Postcards come in different formats, so write the delivery address in the space it gives you (on the same side you write your message and put the stamp).

Print your return address and the delivery address clearly, in the correct spots, to make sure your mail is delivered on time.

Address Format Tips

  • Use a pen or permanent marker.
  • Do not use commas or periods.
  • Include the ZIP+4 ® Code whenever possible.

Write Sender Address

Write your address (the "return address") in the top-left corner. Include the following on separate lines:

  • Your full name or company name
  • Apartment or suite number
  • Full street address
  • City, State, and ZIP+4 Code

Write Delivery Address

Write the delivery address (the "recipient" address) in the bottom center of the envelope. Include the following on separate lines:

  • Recipient's full name or company name

If the apartment or suite number cannot fit on the delivery address line above the city, state, and ZIP+4 Code, place it on a separate line immediately above the delivery address line.

Write the sender's address in the top-left corner. Include the following on separate lines:

  • Full street address and apartment or suite number, if applicable

Special U.S. Addresses

Puerto rico.

Some Puerto Rico addresses include an urbanization or community code for a specific area or development. Addresses with an urbanization code, abbreviated URB, should be written on 4 lines:

MS MARIA SUAREZ URB LAS GLADIOLAS 150 CALLE A SAN JUAN PR 00926-3232

More Puerto Rico Address Examples

U.S. Virgin Islands

Virgin Islands addresses have the same format as standard addresses. The right abbreviation for this territory is "VI," not "US VI" or "USA VI":

MS JOAN SMITH RR 1 BOX 6601 KINGSHILL VI 00850-9802

Military and Diplomatic Mail (APO/FPO/DPO)

Mail to military and diplomatic addresses is treated differently:

  • Do not include the city or country name when you send something to an APO/FDO/DPO address in another country. This keeps your mail out of foreign mail networks.
  • Do include unit and box numbers if they're assigned:

SEAMAN JOSEPH SMITH UNIT 100100 BOX 4120 FPO AP 96691

More Details on Military Addresses

When you're done addressing your envelope, put what you're sending inside the envelope, then close and seal it (using the envelope's glue or tape).

Envelope and postcard, each with a stamp in the upper right corner

Step 3: Calculate Postage (& Add Insurance or Extra Services)

A First-Class Mail ® Forever stamp costs $0.68 and goes in the upper right corner of the envelope. (You can also use any combination of stamps that adds up to $0.68.)

If your letter is heavier or bigger, or if you want to add insurance or extra services like Certified Mail ® service, you'll pay more.

A standard postcard stamp costs $0.53 . (Large or square postcards will cost more.) Put the postcard stamp in the space provided near the delivery address.

writing an postcard

Postage for letters mostly depends on weight and size/shape. You can weigh your letter with a kitchen scale, postal scale , at a self-service kiosk, or at the Post Office ™ counter.

TIP: As a rule of thumb, you can send 1 oz (4 sheets of printer paper and a business-sized envelope) for 1 First-Class Mail ® Forever ® stamp (currently $0.68).

The postage for a large envelope (or flat) starts at $1.39 for 1 oz.

Where Can I Buy Postage?

  • The Postal Store ® Shop online for all stamps and add-on postage for oversized or heavier envelopes.
  • Post Office Locations Buy stamps at Post Office locations , self-service kiosks , or at Approved Postal Providers ® such as grocery and drug stores.

TIP: If you're sending larger envelopes (flats) using Priority Mail ® or Priority Mail Express ® service, you can use Click-N-Ship ® service to pay for and print your own postage online.

Additional Postage

If your envelope weighs over 1 oz, you can buy additional postage in the amount you need:

  • Each additional 1 oz is $0.24, for letters up to 3.5 oz and large envelopes up to 13 oz.
  • Nonmachinable items, including envelopes that are lumpy or rigid, or have clasps, string, or buttons will cost $0.44 more to send. You'll also have to pay more if your envelopes are square or vertical (taller than they are wide).
  • You can also buy 1¢, 2¢, 3¢, 4¢, 5¢, and 10¢ stamps at The Postal Store .

TIP: Put the stamp on last; that way, if you make a mistake at any other point, you won't waste a stamp.

Calculate a Price

Add-On Services

If you want insurance, proof of delivery, signature services, or other optional services, you'll have to pay extra.

Our Insurance & Extra Services page has more details; some of the more common add-on services for letters include:

  • Certified Mail ® : Get proof that you mailed your item and that the recipient signed for it.
  • Registered Mail ® : USPS's most secure mail service–mail is processed manually, handled separately and securely, and signed for along every step of its journey. The recipient must sign for the mail to confirm delivery (or attempted delivery).
  • Return Receipt: You'll get a printed or emailed delivery record showing the recipient's signature. You can combine Return Receipt with other services, including Certified Mail, Registered Mail, Priority Mail Express ® service, and more.
  • Adult Signature Required: Only an adult (age 21+) can sign for the mail after showing a valid government ID .

Postage Options

There are several ways to get postage for your envelope.

  • The Postal Store ® --> ® and Priority Mail Express ® envelopes.
  • Post Office ™ Locations --> ® such as grocery and drug stores.

Send your letter or postcard from your mailbox, a blue collection box, or Post Office.

Step 4: Send Your Mail

Once your envelope or postcard has the correct addresses and postage, you can send it several ways, including putting it in your mailbox or dropping it in a blue collection box or at a Post Office ™ location.

Send your letter or postcard from your mailbox, a blue collection box, or Post Office.

  • Put your letter inside your mailbox and raise the flag (if you have one).
  • If you have a cluster mailbox, drop it in the outgoing mail slot.
  • Drop it off in a blue collection box.
  • Take it to a Post Office lobby drop.

Important Note: If your envelope has postage stamps and weighs more than 10 oz or is thicker than 1/2", you can't put it in a collection box; you have to give it to an employee at a Post Office location. See more details on What Can and Cannot be Deposited in a Collection Box?

Bonus: Sending Mail Pro Tips

The Postal Service uses high-speed sorting machines to help process and deliver 425.3 million mail pieces each day. Here are some extra tips to improve your mail sending experience:

  • Stay flexible : Don't send rigid (hard) objects in paper envelopes.
  • Sending embellished invitations (for weddings, graduations, etc.)? Get them hand-canceled or put them inside another envelope.
  • Need tracking? Learn about your options.

Flexible and flat items only (like paper or photos, less than 1/4 inch thick). Rigid or lumpy Items (like keys or flash drives) can tear your envelope.

Stay Flexible

Postcards, letter envelopes, and large envelopes (flats) all need to bend to fit through USPS ® high-speed sorting machines.

  • OK: Flexible, flat things like stickers, photos, trading cards, etc. should be okay—as long as your envelope stays flat, not lumpy, and less than 1/4" thick.
  • Not OK: Don't put rigid objects (like flash drives, coins, keys, hard plastic card cases, etc.) loose in unpadded paper envelopes: They could get torn out of the envelope, jam the sorting machines, cause a delay, or even get lost.

Instead, for rigid and odd-shaped objects (or things you don't want to get bent), we recommend using a padded envelope or small box and sending it as a package .

Sending Embellished Invitations (for Weddings, Graduations, etc.)

If you want to send a specially decorated envelope (like some wedding invitations):

  • You can pay the extra fee for nonmachinable First-Class Mail ® items, bring your mail to the Post Office™ counter, and ask the retail associate to hand-cancel your embellished invitations.
  • For externally decorated invitations: If you use wax seals, strings, ribbons, etc. on your envelopes, don't try to send them exposed. Instead, to make sure your envelopes arrive looking the way your designer intended, put them inside another envelope .

Need Tracking?

Tracking is not available for First-Class Mail items. If you'd like to get tracking information for your letter:

  • You can pay extra to send your letter using Priority Mail Express ® or Priority Mail ® service.
  • You can get delivery confirmation by adding Certified Mail ® or Registered Mail ® service. (You can even combine it with Return Receipt if you want the recipient's signature.)

SmartAsset

How to Write a Retirement Letter in 2024

A retirement letter serves as an official declaration of your departure from a job, giving your employer ample time to find a replacement or allocate your duties elsewhere. This strategy ensures a smooth transition and minimum disruptions in the workflow. But what are the key components of a retirement letter? Let’s explore together how to craft an effective retirement letter that not only paves the way for a smooth transition but may also help create potential opportunities for post-retirement consulting.

If you need help planning for retirement, consider working with a financial advisor .

Finding a financial advisor doesn’t have to be hard. SmartAsset’s free tool matches you with up to three vetted financial advisors who serve your area, and you can have a free introductory call with your advisor matches to decide which one you feel is right for you. If you’re ready to find an advisor who can help you achieve your financial goals, get started now .

What Is a Retirement Letter?

A retirement resignation letter is a vital piece of the retirement process, establishing formal communication between the retiring employee and the employer. Essentially, it’s an official notice from an employee, communicating their decision to retire from their current role within the organization.

The letter is a professional and respectful way of notifying the employer about the employee’s impending departure, enabling them to plan appropriately. As with any form of professional communication, it’s critical to ensure that the retirement letter is clear, concise, and adheres to the standard business letter format.

A retirement letter performs numerous functions. Primarily, it acts as a vital instrument for companies to plan and strategize for the future. With prior knowledge of an employee’s retirement, the company can commence the process of recruiting a new employee or reallocating tasks among its existing workforce.

The retirement letter also serves as a sign of respect toward the employer. Sending a formal retirement notice exhibits professionalism and courtesy, allowing the employer adequate time to transition.

A retirement letter can also present an opportunity for future consulting opportunities. The retiring employee can express their interest in contributing their expertise on a part-time or consulting basis post-retirement. It’s crucial to phrase such an offer tactfully, for instance, “I would be open to providing my expertise in a consulting role, should the need arise.” This may provide an avenue for continued professional engagement with the company even after retirement.

However, while drafting a retirement letter, it’s important to avoid certain common pitfalls. Ensure your letter is free from negative sentiments or criticisms about the company or colleagues. Also, avoid being overly casual or informal in your tone. Remember, even though it’s a letter of retirement, it’s still a formal piece of communication.

Why You Need a Retirement Letter

From both the employee’s and the employer’s perspectives, retirement letters play a significant role in workplace transitions, as they provide a tangible timeline for both parties to make necessary adjustments and plans. It’s a professional courtesy that benefits both the employee and the organization.

Here’s why you should submit a retirement letter to your employer when the time comes to call it a career:

  • It’s your formal notice. A retirement letter serves as the official communication that you’ll be leaving your position due to retirement. Submitting a retirement letter well in advance also allows your company to manage this transition smoothly, ensuring that your responsibilities will be adequately covered and that the remaining staff are prepared for any changes.
  • Gives your company enough time to plan. Without sufficient notice, a company may struggle to fill a sudden vacancy, which can lead to missed deadlines, increased workload for remaining staff and potential loss of business knowledge. A timely retirement letter helps the company plan for these changes, ensuring that the transition does not negatively impact the company’s operations or employee morale.
  • Shows respect and professional courtesy. A well-written retirement letter can serve as a testament to your professional respect toward your employer. It is an expression of appreciation for the opportunities provided by the employer and a recognition of the positive impact the company has had on your career. Maintaining professionalism in your retirement letter can help keep doors open for future opportunities, such as consulting or part-time work.

How to Write a Retirement Letter

Before beginning your letter, take a moment to reflect on your career. What key experiences stand out? What have you learned? How have you grown professionally? Use this reflection to shape the content of your retirement letter.

Your letter should be seen as a valuable tool to communicate your intentions and set the stage for your departure. Therefore, it should include several key elements:

Provide the Date of Retirement

In the opening paragraph, make it clear that you are retiring. Use straightforward language to avoid any ambiguity and provide your intended retirement date. While you’ll typically want to give at least two weeks’ notice before leaving a job, the more time you can give your employer to prepare for your eventual retirement, the better.

Express Your Appreciation for Your Time at the Company

Before diving into the how-to, it’s important to note why expressing appreciation in your retirement letter is crucial. It not only shows your gratitude for the opportunities the company provided but also leaves a positive impression. To effectively articulate this, consider mentioning specific experiences that contributed to your professional growth. For example, you might say, “I am deeply grateful for the opportunities I have been given and for the professional growth I have experienced during my tenure.”

Recap Your History on the Job

Providing a recap of your job history can serve as a reminder of your contributions to the company, thereby leaving a lasting legacy. Consider mentioning key projects you’ve worked on, roles you’ve held, or milestones you’ve achieved. This will not only highlight your achievements but also provide a sense of closure as you recap your journey at the company.

Offer to Assist in the Transition

Following the recap of your job history, it’s also important to help during the transition period. This respectful and professional gesture reflects positively on you. It shows your commitment to the company’s continuity and your willingness to ensure a smooth transition. You may offer to train your successor or to remain available for questions even after your official retirement date. This can go a long way towards maintaining good relationships with your employer and colleagues.

Explore Consulting Opportunities if You’re Interested

To maintain a connection with the company post-retirement, expressing your interest in possible consulting roles within your retirement letter can be beneficial. This could involve mentioning your openness to consulting opportunities or other ways you can continue to contribute to the team. For example, you could write, “I would be open to discussing potential consulting opportunities or other ways I can continue to contribute to the team after my retirement.”

Communicate Your Needs Before Retiring

Lastly, it’s crucial to communicate any pre-retirement needs in your retirement letter. This may include discussions about pension or retirement benefits, final paycheck or the return of company property. Providing examples of these needs and detailing how to communicate them professionally in your retirement letter ensures that there are no unresolved issues or misunderstandings, paving the way for a smooth transition into retirement.

Provide Your Contact Information

It’s important to ensure that your employer has your current contact information, as well as a way to get in touch with you if you plan to move in retirement.

Example of a Retirement Letter

Let’s put this into practice with a real-world example. Here’s a well-written example of a retirement letter that includes all the necessary elements discussed in the previous sections. The following retirement letter is professionally formatted, cordial, direct and expresses gratitude toward the employer:

123 Main Street

Los Angeles, CA 90001

[email protected]

123-456-7890

XYZ Marketing

456 Main Street

After careful consideration and reflection on my career, I have decided that it is time for me to retire from my position at XYZ Marketing. With this letter, I am providing my formal notice of retirement, with my last day of work proposed to be March 1, 2024.

This decision has not been an easy one, as my time at XYZ Marketing has been an incredibly rewarding and fulfilling chapter in my life. I want to take this opportunity to express my deep appreciation for the support, mentorship and guidance I have received throughout my tenure here. Over the years, I have had the privilege of working alongside dedicated colleagues, and I am grateful for the invaluable experiences and opportunities this organization has provided me.

As I prepare for retirement, I want to assure you that I am committed to ensuring a smooth transition. I am more than willing to assist in any way possible during this period to ensure the continuity of projects and responsibilities. Whether it involves training a successor or providing insights from my experience, I am here to help make this transition as seamless as possible. I am also open to potentially consulting for the company in retirement.

For any matters that may require my attention after my retirement date, please feel free to contact me via email at [email protected] or by phone at 123-456-7890.

I want to thank you once again for the incredible journey I’ve had at XYZ Marketing and for the unwavering support of the entire team. I am proud of the accomplishments we’ve achieved together, and I have every confidence that this organization will continue to thrive in the future.

I look forward to staying in touch and witnessing the continued success of XYZ Marketing from the sidelines.

Bottom Line

A retirement letter is a crucial part of a smooth and professional career transition. It not only serves as an official notice of departure, giving the company time to find a suitable replacement, but also lays the foundation for maintaining a positive relationship with your former employer.

Retirement Planning Tips

  • Retiring with confidence requires knowing that you’ll be able to generate enough income to cover your living expenses and support your lifestyle. SmartAsset’s retirement calculator can help you determine how much you’ll need to save before you’re able to retire and whether you’re on track to hit that savings target.  
  • A financial advisor can help you save and plan for retirement. Finding a financial advisor doesn’t have to be hard. SmartAsset’s free tool matches you with up to three vetted financial advisors who serve your area, and you can have a free introductory call with your advisor matches to decide which one you feel is right for you. If you’re ready to find an advisor who can help you achieve your financial goals, get started now .

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The post How to Write a Retirement Letter appeared first on SmartReads by SmartAsset .

A man drafts his retirement letter.

Death of Nex Benedict did not result from trauma, police say; many questions remain

As police continued Thursday to probe the death of an Oklahoma teen who died a day after being involved in a fight that broke out in a high school bathroom, authorities announced a preliminary autopsy showed the student's death was not the result of "trauma."

The death of Nex Benedict, 16, has prompted widespread attention and nationwide calls for schools to better protect students who may be bullied because of their gender and sexual identities. Nex, a sophomore at Owasso High School, used they/them and he/him pronouns and identified as gender expansive, an umbrella term that describes people whose gender identity expands beyond traditional gender norms, according to the National Institutes of Health .

Nex had previously been bullied because of their gender identity, friends of Nex told an advocacy group . Authorities are investigating what led up to the fight and whether Nex was targeted because of their gender identity. A police spokesperson, Nick Boatman, told NBC News investigators have reviewed a video that shows Nex before and after the fight and will release it “at some point," the outlet reported.

While the Owasso Police Department said Wednesday that Nex's death was not the result of injuries from a fight, its statement added that the findings were preliminary and investigations by the medical examiner's office and the police department remain underway. The police statement provided no additional details but said an official autopsy would later be released.

"At this time, any further comments on the cause of death are currently pending until toxicology results and other ancillary testing results are received," the police statement said. "The official autopsy report will be available at a later date."

Nex's family says though many questions remain unanswered, the facts of the case so far are troubling. They plan to conduct an independent investigation, relatives confirmed in a statement issued Wednesday. They also urged officials to "hold those responsible to account and to ensure it never happens again."

"While at Owasso High School, Nex was attacked and assaulted in a bathroom by a group of other students," the family said in a statement issued by its attorney. "A day later, the Benedict's beautiful child lost their life."

What happened to Nex Benedict? Search warrant reveals new details

A search warrant filed in the Tulsa County courts Wednesday and obtained by the Oklahoman, part of the USA TODAY network, shed new light on Nex's death and the investigation, including that a detective asked a judge for permission to look for traces of blood and other evidence at Owasso High School.

Penny Hamrick, an Owasso Police detective, wrote in the search warrant that "officers suspect foul play involved and need to initiate an in-depth investigation into the death."

According to the warrant, police were called to an Owasso hospital shortly after 3:30 p.m. on Feb. 7 in response to a report that Nex had been injured in a fight at school. Sue Benedict, Nex's mother, wanted to report the assault and asked police to talk with school administrators about what had happened. She did not ask officers to pursue charges against the other students at that time, Hamrick wrote.

Nex was later discharged from the hospital. But shortly before 3 p.m. the next day, Benedict called 911 to report Nex was experiencing medical issues, including shallow breathing. She told the 911 operator about the altercation at school and said Nex had hit their head on the bathroom floor, Hamrick wrote.

Emergency medical crews performed CPR on Nex and drove them to a Tulsa hospital, where they were pronounced dead around 3:30 p.m.

In the search warrant, Hamrick said police may also look through school records, including photographs, documents and attendance data. Investigators have previously said they plan to spend several days interviewing students and teachers.

FBI, homeland security investigate threat against school staffer

Since Nex's death, a barrage of threats have been made against the Owasso school district and at least one credible threat is being investigated in conjunction with the FBI and the Department of Homeland Security, said Lt. Nick Boatman, a spokesman for Owasso Police.

Boatman said the message that prompted federal agencies to join the investigation included a specific threat of violence against a specific individual. Boatman declined to name the person or disclose any other details about the content of the message. 

Meanwhile, Margaret Coates, the superintendent of Owasso schools, announced in an email that all district schools will have increased security.

A news story that went viral about Nex's death included allegations that teachers failed to summon medical care for the teenager after the altercation, and that Nex was so badly injured in the fight that they could not walk on their own. Police and school officials said the claims were false.

In a statement on Facebook, the Owasso Police Department said each student involved in the fight "walked under their own power to the assistant principal’s office and nurse’s office" after it was broken up. A registered nurse at the school then assessed the health of each student involved in the fight, according to police. Though she determined that "ambulance service was not required," the nurse recommended that Nex "visit a medical facility for further examination," the statement said. Nex was taken to the hospital that afternoon.

Nex Benedict was a 'wonderful child,' sister says

Questions and grief over Nex’s death – at a time when debates over gender and sexuality are becoming increasingly common at school board meetings and legislative hearings nationwide – have spread far beyond the state of Oklahoma. 

On Wednesday, U.S. Education Secretary Miguel Cardona said on X that he was devastated to hear of Nex's death and said more must be done to ensure "transgender and nonbinary students feel safe in schools and in our communities"

“Violence has no place in our school,” Cardona said. “It is our responsibility to protect all students by creating spaces where they feel safe to be their true selves.”

Nex loved to draw, read and play the video games Ark: Survival Evolved and Minecraft, according to their obituary.

“They were a wonderful child, and they were important to us in ways that are really difficult to articulate at this time,” said Malia Pila, the teen’s sister, in a brief conversation with The Oklahoman, part of the USA TODAY network . “They were really great, and we are incredibly sad.”

Nex Benedict suffered bullying, friends tell advocacy group

Nicole McAfee, who leads Freedom Oklahoma, said the organization has been working with some of Nex’s friends and others in Owasso as they process their grief over Nex’s death. The group is focused on making Oklahoma a safer place for people of all genders and sexualities.

McAfee said none of Nex’s friends currently felt comfortable being quoted directly in news stories but that they reported to Freedom Oklahoma that “Nex had been bullied for their gender identity for well over a year."

Jordan Korphage, a spokesman for the school district, did not respond to questions about whether the school had received prior reports of bullying involving Nex. He also would not say what grade Nex was enrolled in or whether the school had any groups aimed at supporting students of various gender and sexual identities.

State superintendent sued over student gender change restrictions

Ryan Walters, the state's superintendent who has come under fire for his efforts to prevent students from changing their gender in school records, addressed Benedict's death at a board meeting of the Oklahoma State Board of Education.

" We've had a lot of folks that have rushed to have an opinion and judgment there in the wake of the tragedy," Walters said. "There's little information available, and there will be more that comes out over the next few weeks as law enforcement is doing their investigations."

" We need to wait for those things to be done before we pass judgment," he said.

A student filed a lawsuit against Walters and the board in December over a rule barring students in the school district from changing their recorded gender without the board's authorization.

The board temporarily approved the rule in September. A month after the lawsuit was filed, it voted to make the rule permanent . In October, Walters dismissed court ordered requests from two school districts to change the gender on students' records.

This week, attorneys for the student asked a judge to move the suit from federal to state court, where it was originally filed.

Controversial social media personality on library review panel

In January, Walters appointed Chaya Raichik , the controversial conservative social media personality behind the "Libs of TikTok" account on X, to a library review committee. The account often stokes online right-wing outrage through videos and content criticizing or deriding LGBTQ+ and trans people.

The education board told the Oklahoman that the committee's purpose is to remove "pornographic or sexualized content from public schools in the State of Oklahoma."

IMAGES

  1. How to Write a Postcard (with Sample Postcards)

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  2. How to Write a Postcard (with Sample Postcards)

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  3. How to Write a Postcard (with Sample Postcards)

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  4. How to write a postcard

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  5. How to write a Postcard

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  6. How to write a Perfect Post Card

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VIDEO

  1. Writing section- Postcard writing (EMRS spcl/ All boards/ others)

  2. Shoes

  3. Відеоурок англійська 6 клас. 178, 179 Writing. Postcard. Project

  4. How to write a post card✍️||post card format..✍️

COMMENTS

  1. How to Write a Postcard (with Pictures)

    1 Pick out a postcard that represents you or your travels. One of the best parts of postcard writing is picking out the postcard image. Think about the person you are sending the postcard to and decide which image they would like best. [1] Postcards can be found at any souvenir store, grocery stores, or on the streets of popular tourist areas.

  2. How to Write a Postcard in 5 Steps

    1 Start with a greeting While there is no formal postcard format, this still isn't a text message. Pretend you're running into the recipient on the street. Ask a rhetorical question, like "How have you been?" 2 Choose the type of message you want to send

  3. How to Write a Postcard: 15 Postcard Writing Tips

    You can open your postcard with 'Dear/est', a simple 'hello' or 'hey' or something a little more romantic like 'To the one I love' or 'To my best friend in the world' Below you'll find some ideas on how to start a postcard, beyond your greeting. #1 Where are you?

  4. How to Write a Postcard (Tips and Examples)

    To write a postcard is a kind gesture that will be received with much delight and surprise, since nowadays, 'snail mail' isn't nearly as common as it used to be. With the rise of social media and email which provide instant communication, it's rare to receive a handwritten message.

  5. How to write a postcard

    Writing a postcard is quick and easy — grab a nice postcard, a pen and some stamps, and let's get started! Here's how postcards are commonly written: Begin by writing your message to the recipient, which should take just the left side of the postcard.

  6. How To Write A Postcard: Tips And Examples

    How To Write A Postcard: Tips And Examples July 26, 2023 Why Send A Postcard? Mailing A Postcard What To Say In A Postcard Postcard vs Letter More Top Tips The summer travel season is in full swing, and that means it is the perfect time to start mailing some postcards. A postcard, you ask? Isn't that a bit outdated?

  7. How to Write a Postcard: Guide to Writing & Sending Cards

    Precisely because postcards require a bit of time, thought, and planning, writing a postcard in 2023 is an impactful way to show someone they matter to you. Ideas for Fun, Interesting, and Novel Postcards: 1. Write postcards as mini travel journals. Some travelers even send postcards to themselves!

  8. How to write a Postcard

    How to write a Postcard With examples from the collection follow our step by step guide to writing your own postcard. Posted: 30 September 2020 Written by: Georgina Tomlinson Tags: Archive & Collections 1) Postcard Selection Example of a postcard message and image on the same side, 1903, (00383/66)

  9. How to write a postcard

    1. Choosing a postcard One of the best things about sending a postcard is choosing the image on the front. This image will be the first thing your recipient sees so be sure to pick a postcard image that not only best represents your holiday but also an image you think your recipient would like best. 2. Where to write on a postcard?

  10. How to write a postcard

    How to address a postcard. It's important to address a postcard properly, otherwise, it may not arrive at your intended destination. Write your recipient's full address clearly on the postcard, using block capital letters if possible. To avoid confusion, include the country and continent as well. This will also allow the post office to ...

  11. How to Write a Postcard: Addressing Format and Writing Tips

    Use the right side for writing addresses. Sometimes, there are three lines drawn on the right side for you to write down the address. Refer to the format below to get a clear picture of how to address a postcard. Full Name Apartment/Suite No., Street Address City, State, ZIP Code It should look like this: Zavier Saltzman 17 NW, Central Lane

  12. How to Write a Postcard (with Tips & Examples)

    You write your message on the left side, and the recipient's name and address on the right. You'll also find a designated place to put your stamp in the top right corner. How do you get started? Let's have a look at the steps: Choose a Design Standard-sized postcards have dimensions of either 4" x 6" or 5 x 7", but different formats exist, too.

  13. 10 tips: How to write a postcard

    Start with a greeting: Begin your postcard by addressing the recipient. You can use "Dear" or simply start with their name. Keep it short: Remember that postcards have limited space, so keep your message brief and to the point. Only include important details and avoid unnecessary fluff. Write clearly: Make sure your handwriting is easily-readable.

  14. How To Write A Postcard: 3 Easy Steps To Follow

    Step 1: Addressing a Postcard. First, you'll need to write the address of the person you're sending the postcard to. If you have an address book, keep it handy-once you realize how easy it is to write a postcard, you'll likely want to send more to friends and family to let them know that you're thinking about them while you're ...

  15. 25 Things You Can Write On A Postcard

    What do you write on them, though? Here are 25 ideas for things you can write on a postcard. In addition to the fact that you can sign any postcard to your friend or relative you can also sign and get a postcard from a stranger in return - this is called Postcrossing.

  16. How to Write a Postcard

    How to Write a Postcard Beginning a postcard Dear Susan, Hi Peter! Saying where you are I'm in Rome. I'm spending my holiday at the seaside / in the mountains. I've just arrived at the airport / railway station / bus station. I'm going to stay here for two weeks. Here I am in Turkey! Saying what you are doing Every day there are many things to do.

  17. How to write a postcard in English (with examples)

    HOW TO WRITE A POSTCARD: TO START: Hi/hello Tina! Hi guys! Dear Sarah and Paul: WHAT TO WRITE? I'm having a great time. I'm really enjoying myself. I have been spending all day on the beach. I met some nice people. It is wonderful. I had food poisoning! The best thing is the food. The people are so friendly. The weather is great / sunny ...

  18. Writing for a purpose: How to write a postcard

    Important information about this lesson Select the icon (s) to reveal equipment requirements, content guidance and supervision levels. I understand Writing for a purpose: How to write a postcard This lesson is a resource pack to take you through the steps of writing a postcard.

  19. How to Send a Postcard

    At least 3.5 inches high x 5 inches long x 0.007 inch thick No more than 4.25 inches high x 6 inches long x 0.016 inches thick No more than 3.5 ounces If your mailpiece does not meet the dimensions above, then the Postal Service considers it a letter and letter-size postage is charged.

  20. A postcard from New York

    Personal online tutoring. EnglishScore Tutors is the British Council's one-to-one tutoring platform for 13- to 17-year-olds. Find out more. Look at the postcard from New York and do the exercises to improve your writing skills.

  21. 31 Perfect Messages to Write on a Postcard

    Excellent messages to write on a postcard for a friend. When you're on vacation and are writing a postcard to a friend back home, there are a few easy topics you can focus on. First, give them a run-through of where you are and what you've been doing. Buying a postcard of a place you've recently visited gives you an easy way to talk about ...

  22. How to Write a Postcard

    Step 2: Write your message. Turn your postcard over. On the back, there's usually a line down the middle and a blank space on the left-hand side. This blank space is where you write your message. You'll probably have to keep your message quite short, as there isn't much space!

  23. How to Send a Letter or Postcard

    Postcards: Postcards come in different formats, so write the delivery address in the space it gives you (on the same side you write your message and put the stamp). Show More Print your return address and the delivery address clearly, in the correct spots, to make sure your mail is delivered on time. Address Format Tips

  24. What Are AI Text Generators? 8 Best Tools To Improve Writing

    Built on OpenAI tools, this AI writer offers assistance through a series of prompts for writing a resume, cover letter, email, blog posts, social media captions, business plans, reports and ...

  25. How to Write a Retirement Letter in 2024

    A retirement letter serves as an official declaration of your departure from a job, giving your employer ample time to find a replacement or allocate your duties elsewhere. This strategy ensures a ...

  26. Cover Letter Samples and Templates

    A cover letter should include the following parts: Header; Salutation; Introduction; Body paragraph; Closing paragraph; Letter ending and signature; The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.

  27. Nex Benedict case: Oklahoma police says teen did not die from 'trauma'

    The teen's death has prompted nationwide calls for schools to better protect students who may be bullied because of gender and sexual identities.

  28. How to write a data entry cover letter (with example)

    Example cover letter for a data entry job opportunity Here's an example to show how to write your cover letter for a data entry application: Michael Williams, Bachelor of Arts in Business Administration +44 7862 307526 | [email protected] | Cardiff 20 December 2022 Learn Hive Secondary School Dear Catherine Meadow, I'm writing to apply for the Data Entry Cerk position with Learn Hive ...