Find the perfect PowerPoint presentation template

Bring your next presentation to life with customizable powerpoint design templates. whether you're wowing with stats via charts and graphs or putting your latest and greatest ideas on display, you'll find a powerpoint presentation template to make your ideas pop., presentations.

Help your data, insights, and recommendations make a statement with beautiful and easily customizable presentation templates.

best powerpoint presentation with charts

Certificates

Celebrate accomplishments big and small with customizable certificate templates. From gift certificates to awards for finishing a course or training, find a template that highlights their accolades.

best powerpoint presentation with charts

Boost visibility for your show, project, or business with easily customizable poster templates. Find templates for all your promotion needs and make them uniquely yours in a flash.

best powerpoint presentation with charts

Keep track of whatever you need to in style. From personal planning to promotional calendars, find templates for every kind of project and aesthetic.

best powerpoint presentation with charts

Infographics

Say more with less using helpful and easily customizable infographic templates. Add clarity to business presentations, school projects, and more with these helpful templates.

best powerpoint presentation with charts

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A quick way to create beautiful, powerful PowerPoint presentations

Create captivating, informative content for PowerPoint in just a few minutes—no graphic design experience needed. Here's how:

best powerpoint presentation with charts

1. Find the perfect PowerPoint template

best powerpoint presentation with charts

2. Customize your creation

best powerpoint presentation with charts

3. Show it off

Let's create a powerpoint design, frequently asked questions, where can i find slide templates and themes that i can customize.

To find customizable slide templates and themes, you can explore the business presentations templates or search by PowerPoint templates . Once you find a template that resonates with you, customize it by changing its color scheme, add in your own photos, and swap out the font.

How do I use pre-made PowerPoint templates?

After you've chosen a PowerPoint template to use, customize it. Explore [design tips] on how to customize a deck that resonates with your brand while putting emphasis on the topic at hand. Play with other design elements, like photo shapes, to make each slide unique.

How can I make or edit my own custom PowerPoint templates?

Start from scratch by creating your own PowerPoint template . Follow tips for designs and business presentations so that your unique template is cohesive and relevant to your brand. Incorporate your brand's color scheme and graphics so that all your slides aren't text only.

What kinds templates can I get online for PowerPoint?

You can get PowerPoint templates that have modern designs, animated ones, or even hand-drawn art in each slide. The color schemes range from bold to subtle. Each template's slides are also organized based on what you may want to include in your presentation . You can use the template as a starting point and customize its specific details from theme.

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20+ Best PowerPoint Templates for Charts + Graphs 2024

One of the best ways to add more credibility to your presentations and build trust in your audience is to use numbers and statistics in your slideshows.

When you add charts, graphs, and diagrams to your presentations it not only helps reinforce your claims but also shows the level of your knowledge in the industry. Simply put, it shows your audience that you know what you’re talking about.

As designers, we always encourage adding more charts and infographics to your presentations. There’s no need to design them yourself. We’ve got templates for that.

In this collection, we have lots of different types of PowerPoint templates with charts and graphs. There are templates with org charts, gantt charts, flow charts, and so much more.

These charts are easily customizable so you can add your own numbers and data in to the charts with just a few clicks. Take a look and start downloading.

How Does Unlimited PowerPoint Templates Sound?

Download thousands of PowerPoint templates, and many other design elements, with a monthly Envato Elements membership. It starts at $16 per month, and gives you unlimited access to a growing library of over 2,000,000 presentation templates, fonts, photos, graphics, and more.

Maximus Template

Maximus Template

Animated PPT Templates

Animated PPT Templates

Fully animated.

Mystify Presentation

Mystify Presentation

Explore PowerPoint Templates

Chart – Dashboard PowerPoint Chart Templates

Chart - Dashboard PowerPoint Chart Templates

When presenting data, the designs you use is very important. Because when you go that extra mile to design beautiful charts and diagrams, it’s much easier to attract attention. This PowerPoint template is made with that goal in mind. It comes with lots of beautifully designed charts in light and dark slide designs. There are 35 unique slides in the template.

Timeline, Maps & PowerPoint Chart Templates

Timeline, Maps & PowerPoint Chart Templates

Maps and timelines are great for showcasing demographics and product roadmaps. This PowerPoint charts template comes with plenty of those slides for you to choose from. It includes 25 different slides with modern timelines, maps, and chart designs. Each slide can be easily customized to your preference as well.

Bar Charts & Infographic PowerPoint Template

Bar Charts & Infographic PowerPoint Template

Looking for slides with bar chart infographics to show off the progress you’ve made? Then be sure to download this PowerPoint template. It gives you 40 different slides with various styles of bar chart infographics to choose from. Each slide comes in dark and light color themes as well as more than 90 custom color options.

Organizational Hierarchy Org Chart PowerPoint Template

Organizational Hierarchy Org Chart PowerPoint Template

Org charts are used by big companies to streamline and organize the company structure of its employees and their roles. This PowerPoint template comes with lots of beautiful slides you can use to design better-looking org charts for your company. There are 50 unique slides in 10 different color themes in this template, making it a total of 500 slides.

Animated Flow Charts PowerPoint Template

Animated Flowcharts PowerPoint Template

With 20 different styles of flow charts to choose from, this PowerPoint template is a must-have for making professional-looking business and marketing charts. Each slide in the template is also available in 50 color variations. You can easily edit the charts and customize them to your preference.

Free Doodle Flowcharts PowerPoint Template

Free Doodle Flowcharts PowerPoint Template

This is a fun and free PowerPoint template featuring flowcharts made in doodle-style designs. It’s perfect for presenting data with a casual and friendly manner. The template includes 30 unique slides.

Free Process Diagrams PowerPoint Templates

Free Process Diagrams PowerPoint Templates

With this free PowerPoint template, you can create beautiful diagrams to streamline the process behind your projects. It also includes 30 different slides with lots of creative diagram layouts.

Pie Chart PowerPoint Templates

Pie Chart PowerPoint Templates

Designing pie charts is always fun as it gives you the opportunity to get creative with the chart design. This PowerPoint template is a good example that shows how creative you can get with pie charts. It includes 40 different styles of pie chart designs with colorful and cool-looking layouts. They are available in light and dark color themes as well.

Office & Custom Charts PowerPoint Template

Office & Custom Charts PowerPoint Template

With this PowerPoint template, you can go into office meetings always prepared. It gives you a collection of 20 different charts to present data and statistics like a pro. Each slide can be customized with more than 90 color variations. The charts are also easily editable as well.

Org Charts PowerPoint Templates

Org Charts PowerPoint Templates

Another PowerPoint template full of org charts for you to showcase your company hierarchy. This template features beautiful org charts with modern and minimal designs. There are 32 different chart slides included in the template with easily editable objects, shapes, and graphics.

Gantt Chart PowerPoint Templates

Gantt Chart PowerPoint Templates

A must-have chart in project management presentations, Gantt charts are one of the more difficult chart types to design. This PowerPoint template will make the process easier for you. It includes 30 unique Gantt chart slides and you can choose from 10 different color variations as well.

Company Hierarchy PowerPoint Org Charts

Company Hierarchy PowerPoint Org Charts

You can use this PowerPoint template to design more modern-looking org charts for your presentations and various other projects. It comes with 30 unique slide layouts featuring org charts in 5 different color schemes. No animations are included but you can add them yourself if you want.

Free Venn Diagrams PowerPoint Template

Free Venn Diagrams PowerPoint Template

If you’re a fan of Venn diagrams, this free PowerPoint template is a must-have for you. It features 30 different slides with stylish Venn diagrams for you to use in various presentations.

Free Linear Flowchart Infographics for PowerPoint

Free Linear Flowchart Infographics for PowerPoint

Another free PowerPoint charts template featuring a collection of flowchart designs. These flowcharts have beautiful linear style designs that will make your presentations look even more attractive.

Hexagonal, Line & Flow Chart PowerPoint Template

Hexagonal, Line & Flow Chart PowerPoint Template

This PowerPoint template includes some of the most creative chart slides we’ve seen. It has multiple styles of chart designs including hexagonal, line, and flow charts for you to present data in various ways. There are 20 unique slides in the template with 90 color variations to choose from.

Chart Data Infographic PowerPoint Template

Chart Data Infographic PowerPoint Template

With this PowerPoint template, you’ll get a mix of several different types of charts for your marketing and research presentations. There are pie charts, bar charts, timelines, and many other types of chart slides in this template. It has 30 unique slide layouts with fully customizable designs.

Modern Flowchart PowerPoint Templates

Modern Flowchart Powerpoint Templates

A huge collection of chart slides for PowerPoint. This template features more than 60 different slides with various styles of flowchart designs. Each slide also comes in 25 color schemes as well as light and dark themes. You can edit each slide with just a few clicks to add your own data as well.

Excel Charts Animated PowerPoint Template

Excel Charts Animated PowerPoint Template

This PowerPoint template also features a collection of beautifully animated chart slides. There are several different types of chart designs in this template, including bar charts, pie charts, and infographics. The 18 slides in the template also come in light and dark color themes.

Smart PowerPoint Charts Templates

Smart PowerPoint Charts Templates

There are 20 unique chart designs in this PowerPoint template for showcasing your statistics and data in a professional way. It features hand-crafted infographics and chart designs that have colorful and fully customizable layouts. The slides are available in 10 different color schemes as well.

Free Org Charts PowerPoint Templates

Free Org Charts PowerPoint Templates

You can download this PowerPoint template for free to get a collection of high-quality org chart designs. It has 30 different org chart slides with colorful and fully customizable layouts.

Free Pie Chart Infographics for PowerPoint

Free Pie Chart Infographics for PowerPoint

This PPT is also free to download. It comes with lots of different pie chart designs for showing off your stats and numbers in style. There are 31 unique slides in this template. And it’s available in Google Slides format as well.

Chart Analysis PowerPoint Charts Template

Chart Analysis Powerpoint Charts Template

Whether you’re working on a presentation for a startup or a marketing project, this PowerPoint template will help you add more convincing chart slides with modern designs. It lets you choose from over 60 slides, featuring 30 light and 30 dark designs. Each slide comes with a unique chart analysis design.

Graphs and Charts for PowerPoint

Graphs and Charts for PowerPoint

This PowerPoint template includes 30 unique charts and graphs with clean and minimal designs. They are perfect for presenting data in business, corporate, and marketing meetings. Charts are fully customizable to your preference.

If you’re looking for infographic templates, be sure to check out our best infographic PowerPoint templates collection.

Charts & Diagrams

Transform complex data into clear visuals with our extensive collection of 1,230 Charts & Diagrams templates for PowerPoint and Google Slides. Choose from flowcharts, mind maps, data-driven graphs, organizational charts, and more to engage your audience and enhance your presentations.

  • Geometric Shapes
  • Matrix Charts
  • Non-Data-Driven Chart Alternatives
  • Radial Diagrams
  • Flow Charts
  • Data-Driven Charts & Graphs
  • Business Models
  • Organizational Charts
  • Clusters & Relationships
  • Multi-Level Charts
  • Venn Diagrams

Featured preview of the Four-Step Process Loop template for PowerPoint presentations, showcasing a unique continuous cycle design.

Four-Step Process Loop

Preview of Three-Step Process Loop template for PowerPoint presentations, showcasing the continuous cycle design.

Three-Step Process Loop

Preview of Two-Step Process Loop template showcasing the seamless flow of steps in a PowerPoint presentation slide.

Two-Step Process Loop

Preview of the Sextet Process Wheel presentation template, compatible with PowerPoint and Google Slides.

Sextet Process Wheel

Preview of Quintet Process Wheel, an editable PowerPoint template slide.

Quintet Process Wheel

Preview of Four-Segment Process Wheel featured in an optimized PowerPoint slide design.

Four-Segment Process Wheel

Preview of Triad Process Wheel, a versatile PowerPoint and Google Slides presentation template

Triad Process Wheel

Preview of Strategy Star Diagram featured in PowerPoint, compatible with Google Slides.

Strategy Star Diagram

Preview of Narrowing Chevron Process slide template optimized for PowerPoint presentations.

Narrowing Chevron Process

Preview of Strategic Analysis Matrix Template slide for PowerPoint presentations.

Strategic Analysis Matrix

Preview of the featured Semicircle Chart Template Slide for PowerPoint presentations.

Pie Chart With Shadow

Preview of the featured Semicircle Chart Template Slide for PowerPoint presentations.

Semicircle Chart

Search by steps (options), search templates by colors.

best powerpoint presentation with charts

Free PowerPoint Templates and Google Slides Themes

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A List of the most useful PowerPoint charts

Theresa Spiller

Do you wonder which PowerPoint chart is most suitable for your purpose? There are a variety of chart types, such as Gantt charts, Mekko charts, waterfall charts, area charts, etc. With the right representation, you can support the meaning of your data and communicate it successfully. Here we list the most useful charts and explain what purposes they suit. You will also learn some helpful tips for creating charts.

Not every PowerPoint chart is suitable for every data set

The challenge: integrate complex, dry figures into the narrative so your audience can follow the story. It is also important that you keep control of your brand and present the charts accordingly. If you only project unprocessed reports on the wall, you will inevitably lose the reader's interest. Therefore, make sure you use the right chart. Choose a chart that clearly and accurately explains your information.

  • What message do you want to convey?
  • What kind of data are you talking about?
  • Am I presenting correlations or developments?
  • How many variables are needed?
  • How many data points should be presented?

Types of PowerPoint charts and functions

  • Gantt chart
  • Bar chart  
  • Pie chart 
  • Area diagram
  • Waterfall diagram
  • Scatter diagram 
  • Mekko diagram  
  • Radar chart
  • Combined diagram

Easily create complex charts

  • Animate your PowerPoint charts
  • Automatic updates for PowerPoint Excel links

useful PowerPoint charts

PowerPoint supports many more charts like:

  • World map diagram (See here how to create a world map for free in PowerPoint)
  • Course chart
  • Surface diagram
  • Network diagrams
  • TreeMap chart (Office 2016 and later versions only)
  • Sunburst chart (Office 2016 and later versions only)
  • Histogram charts (Office 2016 and later versions only)
  • Field and mustache charts (Office 2016 and later versions only)
  • Funnel charts (Office 2016 and later versions only)<

Here you can find the entire diagram list from Microsoft .

1. Gantt chart

Gantt chart useful PowerPoint charts

With a Gantt chart you can clearly display activities and milestones on a timeline - whether for a small project or a multi-year roadmap. You have the option to add lines, tasks, date lines, highlights, delays, and status symbols. Gantt charts are not included in PowerPoint but can be created directly in PowerPoint through empower ® Content Creation . However, you can create Gantt charts in Excel .

Example: This type of chart is especially suitable for calendar/project planner.

Manually creating Gantt charts for project plans and timelines in PowerPoint is time-consuming and tedious. With empower ® Content Creation you can create your Gantt charts in a few minutes and with a few clicks automatically. For example, you can show school vacations or structure your tasks in phases and collapse them when needed.

empower-charts-video-thumb

2. Bar chart

bar chart useful PowerPoint charts

Bar or column charts are suitable for showing fluctuations and trends over a period of time. Size ratios in particular are best compared with bars or columns. Present multiple data series as either stacked or clustered columns/bars. With empower ® , you can decide whether to display sum labels, connecting lines, and percentages. If needed, you can insert arrows or breaks to highlight key points in your data.

Bar charts are frequently used in surveys. Percentages and rankings are best visualized with bars/columns.

Example: This diagram type is especially suitable for surveys, evaluations or statistics.

Learn how to create bar/column charts with breaks in PowerPoint .

3. Pie chart

pie chart useful PowerPoint charts

Pie charts show proportions of a whole. You can show absolute numbers, percentages, or labels in a pie chart. Time sequences are not suitable for pie charts.

Example: This chart type is mainly suitable for election results, market shares, etc.

4. Line chart

line chart useful PowerPoint charts

Line charts (also curve charts) present events and values over time. They also illustrate developments and trends. Several graphs can be compared directly with each other. The axis scale can be defined and the lines formatted.

Example: This chart type is suitable for example for stock prices.

5. Area diagram

area diagram useful PowerPoint charts

With an area chart, you can visually represent relative references of two quantities and how they change over time. This PowerPoint chart is especially good for visualizing operational and strategic gaps.

Example: This chart type is mainly suitable for sales and profit lineup.

6. Waterfall diagram

waterfall diagram useful PowerPoint charts

In a waterfall diagram, growth factors or possible cost savings can be clearly visualized in step form. Waterfall diagrams are helpful if you want to visualize single steps of an increase or decrease during a process.

Example: This chart type is mainly suitable for total costs divided into individual costs.

With empower ® for PowerPoint Charts you can easily create waterfall charts. For example, you can easily insert subtotals per data series and display multiple waterfalls in a single chart. You can also create waterfall chart backwards .

Here is our article: Learn how to create a waterfall diagram - step by step .

video-charts-gantt

7. Scatter diagram

scatter diagram useful PowerPoint charts

Scatter plots are useful when you want to visualize a large amount of data. They help show correlation and distribution analysis to reveal exceptions or outliers. Plot points with two dimensions in a scatter plot or add a third dimension using a bubble plot.

Example: This diagram type is mainly suitable for visualization of a data collection (for instance, speed of a car and braking distance).

8. Mekko diagram

mekko diagram useful PowerPoint charts

Mekko charts (Marimekko and Column Mekko) are also suitable for displaying a large amount of data. Let’s say you want to show how your company's sales distributed by segment and region in percentage terms. A simple chart would not show the relationship of the regions to each other. For this you need the Mekko chart.

Example: This chart type is mainly suitable for a snapshot of several market segments in a single chart.

Here is our article: Learn how to create a Marimekko chart in PowerPoint .

9. Radar chart

radar chart useful PowerPoint charts

The network diagram (also known as radar diagram) is particularly suitable for displaying the relative strength or expression of predefined criteria. Each criterion has its own axis, the zero point of which lies in the center.

Example: This chart type is especially suitable for comparing two companies or departments based on several criteria.

10. Combined diagram

combined chart useful PowerPoint charts

Combined diagrams include two different chart types such as column chart and curve chart. This type of diagram is great for presenting the relationship between two data series with different scales. You can also use two value axes to combine differently scaled data series in one chart.

Example: This chart type is mainly suitable for sales, costs, and profit over time.

Our tip: Animate your PowerPoint charts

Link powerpoint charts with excel.

This brief overview of useful charts and diagrams should help you improve the expressiveness of your presentations. Using charts in PowerPoint presentations is an obvious choice because of the easy linking of PowerPoint with Excel. A PowerPoint Excel link automatically updates your data in PowerPoint, saving you valuable time. You can see how to automatically update chart values e.g. for quarterly figures in our article Automatically update PowerPoint Excel links .

Think about being efficient and saving time when creating charts. The add-in empower ® has already helped companies like BWM and Bayer to become more efficient in creating meaningful charts.

With empower ® Content Creation , you can create compelling  PowerPoint diagrams in no time at all - not only bar charts and line charts, but also elegant Gantt charts and easy-to-understand waterfall diagrams. facilitates chart creation far beyond standard PowerPoint features.

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Lea Pica Story-Driven Data Logo

How to Make Charts Look Good in PowerPoint [Template]

Raise your hand if this scenario sounds familiar..

I can't see you do it, but please indulge me.

You're in the middle of a web analytics or marketing campaign readout, and you arrive at one of your most compelling insights. The chart slide you’ve painstakingly created will leave your audience changed forever. You click over to unveil it and then…

You notice something…disturbing.

Lea Pica - How to Format Charts in PowerPoint - Ermagerd So Blurry Chart

Your audience is squinting at your key findings like Grandpa Bob at a pesky no-see-um at your Memorial Day barbecue.

One of the trickiest presenting tasks I've encountered as an analyst is getting super-crisp charts and graphs into my PowerPoint.

Now, I'm slightly exaggerating here. Most charts I see in presentations are…legible. But the vast majority I see are just blurry enough to cause visual tension for the audience.

Why Does This Matter?

In my experience, visual tension in presentations causes your audience's brain to do extra work to interpret your visuals. That can rob you of their attention and undermine the audience’s perception of your work.

Consider this:

Have you ever shopped an online store with blurry product photos? Are you more likely to purchase from a site that has ultra-crisp shots of their products?

I argue that the same way e-commerce merchants need sharp photography to sell their wares, the most successfuly digital analytics and marketers use sharp charts to “sell” their insights and achieve their presentation goals. And this is important to understand for anyone who often presents data in their profession.

But, I also understand that experimenting with every single formatting option to get this right can feel like a colossal waste of time.

Except for me.

Because I care so much, I've gone through every method in the book for you so that you can get your precious time back and still create razor-sharp charts.

In this post, you'll find tutorials for several ways to get charts into PowerPoint , with tips to ensure they'll look their very best come presentation day.

Like many other analytics processes, there's more than one way to skin this, um…task. I'm not particularly fond of violent cat idioms. Below you’ll find detailed instructions on each method.

I based this blueprint upon getting a chart sized per the following slide screenshot:

Lea Pica - How to Format Charts in PowerPoint - Sample Slide Chart

Now, I’m a proponent in presenting one idea or fact at a time, based on audience psychology principles used by Nancy Duarte and Garr Reynolds. So, I like for my chart to take the majority of space on a slide, with room reserved at the time for the “Insight Headline” (also known as a “McKinsey title”).

Ready to learn how? Let's get this party charted! (I went there)

[box type=”download”] BONUS: Don’t forget to sign up to access a free video tutorial and PowerPoint chart template of the #1 method I recommend at the end of this post.[/box]

METHOD #1: Paste as an image from Excel

PROS : Once the image is in, it’s in. You can rest assured to that short of a nuclear strike, nothing can change the chart's formatting. But for me, that’s where the pros end.

CONS : Something sinister happens to 99% of the charts I see pasted as images into PowerPoint. It’s can be so telling, I almost immediately know that it's an image and not an object or native chart.

Here’s the problem:

The second you paste the chart into PowerPoint, you almost inevitably need to resize it. And once you do… you lose image resolution , and if you're not careful, proportion as well.

Your beautifully crafted insights now look the same way to your audience as they do to you after a festive Web Analytics Wednesday.

This is because your chart has become a raster image, which loses clarity upon any resizing. As opposed to a vector image, which maintains resolution at any size. Here's a great layperson breakdown of the differences between the two by  Jen Lombardi over at You The Designer .

And even if you haven't resized, the type of image you paste as can drastically affect the chart's resolution.

This is the biggest reason why I don’t paste from Excel.

The other reason is that you can’t update the chart without going back to your original Excel file. Update, copy, paste, rinse, repeat. This limitation has slowed me down before 11th hour before more than one executive meeting.

But, I do recognize that this is likely the most common method. If that's your case, here are the steps I recommend to maximize your chart’s clarity:

  • Open Excel with the data you’d like to plot.
  • Create a new worksheet where you’ll be constructing the chart.
  • Highlight the first 43 columns, right-click to select “Column” Width” and adjust it to be 1 unit wide or .2 inches. You can leave the row height alone.
  • Highlight the data and select Insert Chart (I’m using Clustered Bar as an example.)
  • Cut and paste the chart on the sizing worksheet.
  • Move the chart to the area with the resized grid-like area, and drag to resize it to fit the 43-column wide X 23-row high area.
  • To further complicate things, you have about a bajillion image formats to choose from. Take a look at this quick comparison:

Lea Pica - How to Format Charts in PowerPoint - Image Format Comparison

So if you're going the image route, choose . PNG for the sharpest clarity, and . JPEG if large file size is an issue .

MAC USERS : Your choices are extremely limited, but you do have the additional option of pasting as a PDF (you lucky devils). This is good because the one image option available is ABYSMAL .

I find this to be sharper than the image options above; however, through heavy testing I still find that even the slightest resize gives me flashbacks to my Nintendo Contra days. Entertaining but sadly pixelated.

The benefit to this method is that once you’ve found a base size you prefer, you can adjust the Excel cell grid to accommodate it.

METHOD #2: Paste the Chart As an Object

PROS : Because the chart is now an actual chart, the resolution will remain intact. You can format it before or after pasting it in, giving you additional flexiblity.

CONS : I've seen very tricky things happen to charts as objects in PowerPoint because the worksheet is now embedded. And if you want to edit the data, it needs to open up the base file. And if you didn't save the base file OR moved your PowerPoint to a different computer…

Lea Pica - How to Format Charts in PowerPoint - Chart Object Fail

Your connection to the based data has just been detached like the head of any well-liked Game of Thrones character (too graphic?). Big problem if you need a last-minute edit and you're on another computer. Trust me on that.

So if you choose this method, be very, very sure that your data is bueno before pasting it in. Here's the simple method:

  • Creating your chart in Excel at any size. You can also follow the step in Method #1 to get the size right before pasting.
  • When copying and pasting into PowerPoint, choose “Microsoft Excel Worksheet Object”.
  • Format as needed, and save your base Excel file to the computer you're using to present.

And the most reliable method I recommend is…

Method #3: Create a Built-In PowerPoint Chart

PROS : For me, this is the gold standard for beautifully rendered PowerPoint charts at any screen size and distance. Sharp type, vivid colors, and ultra-crisp lines. Like a House of Bespoke “Kennedy” suit.

CONS : More complicated charts are not as straightforward as in Excel. Tricks like conditional formatting are possible, but use a more involved process that I'll be detailing in a future post.

Also, if you're sourcing the chart from complex data that isn't easily into a simple chart-able structure, you can opt for another method.

But I don’t recommend anything less for a larger executive or conference presentation.

I also find it so much more straightforward than creating the chart elsewhere and pasting it in.

Here are the instructions:

  • Prepare your base data in Excel.
  • Open your PowerPoint and click “Insert Chart –> Clustered Bar Chart”. A new Excel worksheet will automagically open.
  • Copy and paste your data into the chart area.
  • Adjust the data range using the selection handles on the lower right corner. Your chart will adjust accordingly.
  • Format your chart as you please (preferably using data visualization best practices.)
  • You're done. Seriously. That's it.
  • Enjoy much applauses and many cheer.

Now if this is “uncharted territory”, fear not: I’ve put together a quick free training video tutorial for you.

It also comes with a handy-dandy matching PowerPoint template with built-in bar and column chart ! Click on the image below to snag it:

Lea Pica - How to Format Charts in PowerPoint - Click to access your free tutorial and template

And an added bonus, I’ve already formatted this bar chart using data visualization best practices. Try it out and let me know what you think!

For some perspective, below are screenshots of how each of these methods look, on both PC and Mac. My verdict is, built-in chart wins hands-down, especially on the Mac.

Lea Pica - How to Format Charts in PowerPoint - PC Comparison

A few bonus tips:

  • A top priority in presentations is readability. Make sure your stakeholders won't need opera glasses to eyeball your conversion rate.
  • My best trick for this is activating Slide Sorter view in PowerPoint with 6 slides. This gives you a bird's eye view that ensures total readability at any reasonable distance.
  • Data labels and category/series labels must be readable, so aim for 20 pt font size or larger; I'm not as militant about axis labels.

FINAL THOUGHTS

Like many tasks involved with digital analytics, there are any number of ways of accomplishing this one.

The advantages to each method each have merit, but just make sure you’re making the most of the method you choose.

Because no one wants that kind of fuzzy math in their data presentation.

What’s your preferred method of working with charts in PowerPoint? Please share!

Available in stores, order " present beyond measure".

A comprehensive approach to design, visualize, and deliver data stories and business presentations that inspire action!

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20 Great Examples of PowerPoint Presentation Design [+ Templates]

Carly Williams

Published: January 17, 2024

When it comes to PowerPoint presentation design, there's no shortage of avenues you can take.

PowerPoint presentation examples graphic with computer monitor, person holding a megaphone, and a plant to signify growth.

While all that choice — colors, formats, visuals, fonts — can feel liberating, it‘s important that you’re careful in your selection as not all design combinations add up to success.

→ Free Download: 10 PowerPoint Presentation Templates [Access Now]

In this blog post, I’m sharing some of my favorite PowerPoint tips and templates to help you nail your next presentation.

Table of Contents

What makes a good PowerPoint presentation?

Powerpoint design ideas, best powerpoint presentation slides, good examples of powerpoint presentation design.

In my opinion, a great PowerPoint presentation gets the point across succinctly while using a design that doesn't detract from it.

Here are some of the elements I like to keep in mind when I’m building my own.

1. Minimal Animations and Transitions

Believe it or not, animations and transitions can take away from your PowerPoint presentation. Why? Well, they distract from the content you worked so hard on.

A good PowerPoint presentation keeps the focus on your argument by keeping animations and transitions to a minimum. I suggest using them tastefully and sparingly to emphasize a point or bring attention to a certain part of an image.

2. Cohesive Color Palette

I like to refresh my memory on color theory when creating a new PowerPoint presentation.

A cohesive color palette uses complementary and analogous colors to draw the audience’s attention and help emphasize certain aspects at the right time.

best powerpoint presentation with charts

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It‘s impossible for me to tell you the specific design ideas you should go after in your next PowerPoint, because, well, I don’t know what the goal of your presentation is.

Luckily, new versions of PowerPoint actually suggest ideas for you based on the content you're presenting. This can help you keep up with the latest trends in presentation design .

PowerPoint is filled with interesting boilerplate designs you can start with. To find these suggestions, open PowerPoint and click the “Design” tab in your top navigation bar. Then, on the far right side, you'll see the following choices:

best powerpoint presentation with charts

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

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How to Create Charts and Graphs to Visualize Data in PowerPoint

A powerpoint slide with a chart or graph visualizing data

The use of data visualization has become increasingly important in today’s digital age, as more and more people have access to large quantities of data. Whether working with data for business, education, research, or personal use, it’s essential to present it in a clear and meaningful way, so it can be easily understood and analyzed. One of the most popular tools for creating visually appealing charts and graphs is Microsoft PowerPoint.

Table of Contents

Understanding the Importance of Data Visualization

Data visualization is the process of representing information in a visual format, such as charts, graphs, and diagrams. When done effectively, it provides a way to quickly understand complex data and identify patterns and trends that may be missed when viewing it in a static table or spreadsheet. Visualizations also allow you to tell a story with the data, making it engaging and memorable for your audience.

Moreover, data visualization can also help in identifying outliers and anomalies in the data, which can be crucial in decision-making processes. It can also aid in identifying correlations and relationships between different variables, which can lead to new insights and discoveries. Additionally, data visualization can be used to communicate data-driven insights to stakeholders and decision-makers, making it an essential tool in various industries such as business, healthcare, and education.

Choosing the Right Chart or Graph for Your Data

There are many different types of charts and graphs to choose from, each with its own strengths and weaknesses. When selecting the right chart or graph for your data, it’s important to consider the following factors:

  • The type of data you have (categorical or numerical)
  • The relationships between the data points
  • The purpose of your presentation

Some of the most common chart types include bar charts, line graphs, pie charts, and scatter plots. Each chart type can display your data in a different way, highlighting specific features depending on the nature of your data.

Another important factor to consider when choosing a chart or graph is the audience you will be presenting to. Different types of charts and graphs may be more effective for different audiences. For example, a pie chart may be more easily understood by a general audience, while a scatter plot may be more appropriate for a technical audience.

It’s also important to consider the context in which your data will be presented. If you are presenting data in a business setting, for example, you may want to choose a chart or graph that emphasizes the financial implications of your data. On the other hand, if you are presenting data in an academic setting, you may want to choose a chart or graph that emphasizes the statistical significance of your data.

Creating a Bar Chart in PowerPoint

Bar charts are one of the most common chart types used in data visualization. They are useful for comparing values across different categories. To create a bar chart in PowerPoint:

  • Select the data you want to include in the chart
  • Click the ‘Insert’ tab and select the ‘Bar’ chart type
  • Choose the specific bar chart subtype you want to use (such as stacked, clustered, or 100% stacked)
  • Format the chart by adding labels, titles, and modifying the color scheme

With just a few clicks, you can create a visually appealing bar chart that highlights the differences and similarities between your data categories.

It is important to note that when creating a bar chart, you should carefully consider the data you are presenting and choose the appropriate chart subtype. For example, a stacked bar chart may be useful for showing the total value of each category, while a clustered bar chart may be better for comparing values within each category.

Additionally, you can customize your bar chart further by adding data labels, changing the axis titles, and adjusting the chart layout. Experiment with different options to find the best way to present your data in a clear and visually appealing way.

Making a Line Graph with PowerPoint

Line graphs are another common type of chart used to display numerical data. They are useful for showing trends over time. To create a line graph in PowerPoint:

  • Click the ‘Insert’ tab and select the ‘Line’ chart type
  • Choose the specific line graph subtype you want to use (such as 2D or 3D)
  • Add labels, titles, and customize the color scheme

Line graphs are useful because they allow you to see how your data changes over time. They can make it easier to identify trends or patterns that may be hidden in other types of charts.

One important thing to keep in mind when creating a line graph is to ensure that your data is properly formatted. This means that your data should be organized in a way that makes sense for the type of graph you are creating. For example, if you are creating a line graph to show the sales of a particular product over time, you should organize your data by date and sales figures.

Another useful feature of line graphs in PowerPoint is the ability to add trendlines. Trendlines are lines that are added to a graph to help you see the overall trend of your data. They can be useful for identifying patterns or predicting future trends. To add a trendline in PowerPoint, simply right-click on the data series you want to add the trendline to, and select ‘Add Trendline’ from the menu.

Pie Charts: When and How to Use Them

Pie charts are a popular choice for showing proportions of a whole. They are useful for displaying categorical data and can quickly give an idea of the main contributors for something. However, they can be difficult to interpret when many sections are used. Some tips for making a great pie chart:

  • Limit pie charts to 5-7 sections at most
  • Make sure percentages add up to 100
  • Make labels visible and clear
  • Highlight important sections to draw attention

Keep in mind that while pie charts can be visually impactful, they should only be used when they effectively convey the data being presented.

Another important consideration when using pie charts is to ensure that the sections are proportional to the data they represent. If one section is significantly larger than the others, it can skew the overall perception of the data. Additionally, it’s important to choose colors that are easily distinguishable from each other, especially for those who may have color blindness.

While pie charts are a great option for displaying categorical data, they may not be the best choice for showing changes over time or comparing multiple sets of data. In these cases, a line graph or bar chart may be more appropriate. It’s important to consider the type of data being presented and choose the appropriate visualization method to effectively communicate the information.

Creating a Stacked Column Chart in PowerPoint

Stacked column charts are useful for showing how different parts of a whole contribute to the total, while also comparing values for different categories. To create a stacked column chart in PowerPoint:

  • Click the ‘Insert’ tab and select the ‘Column’ chart type
  • Select the ‘Stacked Column’ subtype
  • Format the chart by adding labels, titles, and modifying the colors of the columns

With stacked column charts, you can communicate a lot of information clearly and efficiently.

Using Bubble Charts for Comparative Analysis

Bubble charts are a useful way to show three dimensions of data in a single graph. They are great for comparing two numerical data sets paired with a categorial one. To create a bubble chart in PowerPoint:

  • Click the ‘Insert’ tab and select the ‘Bubble’ chart type
  • Format the chart by adding labels, titles, and modifying the size, color, and alignment of the bubbles

Bubble charts are perfect for comparing three-dimensional data sets, highlighting the relationships between the various elements being compared.

Adding Labels and Titles to Your Charts and Graphs

Labels and titles are key to effective data visualization. They provide context for the chart or graph you’re presenting and help your audience understand your data. To add labels and titles to your charts and graphs in PowerPoint:

  • Select the chart or graph you want to add labels and titles to
  • Click on the ‘Chart Elements’ button in the upper-right corner of the chart
  • Select the elements you want to add, and choose from the available options for formatting and positioning

By adding labels and titles, you can make your charts and graphs much more informative and easier to understand.

Customizing Colors and Styles for Better Visual Appeal

Colors, styles, and formatting can make a big difference when it comes to the visual appeal of your charts and graphs. Customizing options in PowerPoint allows you to personalize the look of your visualizations. Some tips:

  • Use consistent branding colors to help maintain visual consistency
  • Choose high-contrast color combinations to help text and graphics stand out
  • Avoid too many colors, keeping the chart or graph simple and clear

Customizing colors and styles helps bring cohesion to your presentation while making it more engaging to your audience.

Animating Your Charts and Graphs for Presentations

Animated charts and graphs can be eye-catching and effective for presentations, as they create a sense of dynamism and show how data changes over time. To animate your charts and graphs in PowerPoint:

  • Select the chart or graph you want to animate
  • Click on the ‘Animations’ tab, and select the type of animation you want to use
  • Customize the animation settings to suit your needs, including duration, direction and order of animations

Animations bring data to life, making them more memorable for your audience.

Tips and Tricks for Effective Data Visualization in PowerPoint

Effective data visualization isn’t just about picking the right chart or graph type. There are additional tips and tricks that you can use to make sure your data is presented in the most meaningful way. Here are some things to keep in mind:

  • Keep it simple, using plain and unambiguous language
  • Choose the right chart or graph type, fitting your data needs as well as your presentation goals
  • Make it easy to read, using appropriate font sizes, colors, and layout
  • Use engaging visuals, adding icons and images where appropriate
  • Tell a story, organizing the chart or graph in a logical and meaningful manner

By paying attention to these tips, you’ll be able to create visually appealing and effective data visualizations that effectively communicate your message to your audience.

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Chart PowerPoint & Google Slides Presentation Templates

Charts in PowerPoint are used to visualize large data sets in a slide or presentation. Charts and graphs are great for displaying facts and statistics in business presentations or marketing presentations. They are also used in finance presentations to visually represent financial data and trends for analysis and communication purposes. 

PowerPoint graph templates assist in conveying the data in a much-simplified manner. Our uniquely designed presentation charts templates for PPT include a waterfall chart, bubble chart, comparison chart, pie chart, bell curve, Gaussian curve, etc., and many more. They can be used by business professionals, marketers, and analysts to show data and numbers. 

Make your presentations’ dashboards more visually appealing by including our creatively designed free chart PowerPoint templates.

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What are the uses of charts for powerpoint.

There are several uses of a chart PPT:

  • Visualizing data:  Charts help present numerical data in a clear and easy-to-understand format. They can be used to show trends, patterns, and comparisons in presentation data.
  • For making presentations attractive:  Charts  make presentations attractive  and engaging by providing a visual representation of data rather than just listing numbers.
  • Enhancing understanding:  Chart templates for PowerPoint can make complex data more accessible and understandable by breaking it down into simpler visual elements.
  • Highlighting key points:  Charts for presentation can be used to highlight key points or trends in data, making it easier for the audience to understand the key message of the presentation.
  • Creating forecasts:  Charts can be used to create forecasts or predictions based on historical data.
  • Analyzing data:  Charts on PowerPoint can be used to analyze data and identify patterns and trends that may not be immediately apparent.

How To Create PowerPoint Chart Template From Scratch?

Creating a PowerPoint chart template from scratch entails various stages to guarantee a visually appealing consistent design. Here’s a step-by-step tutorial for creating a PowerPoint chart template.

  • Open your presentation.
  • Go to the “Insert” tab, and then click on the “Chart” button
  • Select the type of chart you want to create, and then input your data.

Can I Import Data From Excel To Charts In PowerPoint?

Yes, you can import data from Excel to PowerPoint chart templates:

  • Open the Excel file with the data you want to use, select it, and copy it.
  • Go to your  PowerPoint presentation .
  • Select the chart to which you want to add the data, and then paste the data into the chart.

Can I Add Multiple Data Series To A PPT Chart Template?

Yes, you can add multiple data series to a chart PowerPoint template

  • Select the chart and go to “Chart Tools.”
  • Click on the “Design” tab, then select “Edit Data.”
  • Click on the plus button to add a new data series.

Which Are The Best Graphs In PowerPoint?

PowerPoint graph templates help your audience understand the relation between distinct data sets. You can  make a graph in PowerPoint  to tell a compelling story and effectively communicate complex financial data and trends. Here is some mainly used presentation chart that may be used for efficient data presentations so that you can grasp how data can be usefully illustrated.

  • Bar Chart:   Bar chart templates  display changes and patterns throughout time. They are best suited for surveys, assessments, or statistics.
  • Pie Chart:  A pie chart used for showing percentages of a whole. They are best suited for market shares, election outcomes, etc.
  • Line Chart:  You can showcase event and value progression using a  line chart template . Suited for stock prices, for instance
  • Radar Chart:  Radar charts visually compare and contrast data sets.

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best powerpoint presentation with charts

18 Types of Diagrams in PowerPoint: Which is the Right Chart Type for Your Presentation?

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Presenting data is one of the most common content types in presentations. Speakers are often faced with the task of presenting their data in a way that directs the audience’s attention to the key messages.

Today, we will show you 18 chart types with examples of their usage. This way, you can find the right diagram for your presentation purposes.

Storytelling & Data Visualization

Speakers should focus on telling a story with data. Storytelling is one of the most effective means of connecting with the audience and capturing their attention. Why? Because stories generate emotions and allow you to better reach your audience.

Presenting raw data without proper preparation will inevitably lead to losing the audience’s interest . The audience will unconsciously begin to orient themselves in the presented data series and interpret it, which consumes a significant portion of their concentration.

The challenge is to integrate complex and dry numbers into the narrative in a way that the audience can follow the argumentation. The key to success lies in communicating through targeted data visualizations.

The most well-known and popular form of data visualization is the diagram . The use of diagrams in PowerPoint presentations is practical due to the convenient integration of PowerPoint with Excel functions .

However, it is important to always consider the message that the presented data is intended to convey and the type of data involved. Not every diagram is suitable for every dataset.

  • Is it relative or absolute numbers?
  • How many dimensions do I want to represent?
  • Am I presenting compositions or developments?

These are just a few examples of the questions you should ask yourself before choosing a diagram for your presentation.

The 18 most important types of diagrams in PowerPoint

We have summarized the most well-known chart types, along with their advantages, applications, and limitations .

Now, let’s explore these diagram types and find the one that best suits your data and goals, allowing you to create a clear and compelling presentation.

1. Column Chart

Chart Types: Column Chart

The bar chart is the most commonly used and simplest type of diagram. By representing data through the varying heights of the bars, you can visually illustrate data and its differences.

The strengths of the bar chart type lie in depicting fluctuations over a period of time or comparing different subjects of investigation.

For example : Revenues of different departments per year.

Feel free to use professionally designed slide templates for bar charts from PresentationLoad!

Cockpit charts Shop

2. Bar Chart

Chart Types: Bar Chart

The bar chart is nothing more than a rotated version of the column chart . Like the column chart, the bar chart represents data and their differences through the distribution of bar sizes.

The major advantage of this chart type is that the horizontal orientation of the bars allows for the use of longer labels, such as survey questions.

Example: This chart type is excellent for representing rankings.

For tips on designing an appealing bar chart , you can refer to the article “ Bar Charts .”

Balkendiagramm Produktjpg

3. Stacked Column Chart

Chart Types: Stacked Column Chart

The stacked chart (also known as a cumulative or stacked chart) is a chart type that can represent the individual components of a composite whole. This chart type is suitable when comparing the composition of something over different time periods or with a different composition.

Example: Composition of cost components over a period of time.

Feel free to use professionally designed slide templates for stacked charts from PresentationLoad!

Chart Types: Stacked Column Chart

4. Line Chart

Chart Types: Line Chart

The line chart is used for comparing and representing temporal trends . The overlapping lines can be directly compared, making it easy to visualize developments and trends .

Example: Stock prices.

Feel free to use professionally designed slide templates for line charts from PresentationLoad!

Kurvendiagramm klein

5. Area Chart

Chart Types: Area Chart

The area chart is a modified form of the line chart . In this chart, the area between two lines or between the line and the X-axis is filled with color.

This allows for highlighting the relative relationship between two quantities graphically. This type of representation is particularly useful for visualizing operational and strategic gaps.

Example: Gap analysis.

Feel free to use professionally designed slide templates for area charts from PresentationLoad!

6. Pie Chart

Chart Types: Pie Chart

Pie and donut charts represent compositions of a whole as slices of a pie. The major strength of these charts is visualizing relative proportions.

Example: However, pie charts are not suitable for representing temporal sequences.

Feel free to use professionally designed slide templates for pie charts from PresentationLoad!

Kreis 3 klein

7. Combination Chart

Chart Types: Combination Chart

Combination charts are a combination of two different chart types. They are excellent for presenting the relationship between two data series with different scales. The most common variant is the combination of bar and line charts.

Example: Revenue (in millions) and number of employees (up to 100).

Feel free to use professionally designed slide templates for combination charts from PresentationLoad!

8. Radar Chart

Chart Types: Radar Chart

The spider chart, also known as a star or radar chart, is particularly useful for displaying the development or characteristics of predefined criteria . Each category has its own axis, with the zero point located at the center.

Example: Comparing two companies based on predefined criteria (including benchmarking).

Feel free to use professionally designed slide templates for spider charts from PresentationLoad!

Radar charts klein

9. Portfolio Diagram

Chart Types: Portfolio Diagram

The bubble chart, also known as a portfolio chart, stands out with its three dimensions. The X and Y axes represent the measurement of a variable defined for each axis. This creates an accurate position of the bubble within the coordinate system. Additionally, the size of the bubble represents a third dimension.

Example : BCG matrix (depicting market growth, relative market share, and revenue).

Feel free to use professionally designed slide templates for bubble charts from PresentationLoad!

10. Waterfall Chart

Chart Types: Waterfall

The waterfall chart is a special form of the bar chart. It shows an initial value that is increased or decreased by additional values . Finally, the end value is depicted.

Example: Breaking down total costs into individual costs.

Feel free to use professionally designed slide templates for waterfall charts from PresentationLoad!

waterfall diagrams as visuals in ppt

11. Bubble Chart

Chart Type Bubble Chart

A bubble chart is used in data visualization to represent relationships between three or more variables . The purpose of a bubble chart is to visualize complex datasets in a simple and easily understandable way.

In a bubble chart, data points are represented as circles (bubbles), where the position of the bubbles on the X and Y axes represents the two main variables. The size of the bubbles represents a third variable, and in some cases, the color of the bubbles can be used to represent a fourth variable.

Companies use bubble charts to illustrate relationships between various financial data, such as in strategic management when visualizing BCG matrices.

Example: Creating a market share overview where revenue and product quantity are represented on the X and Y axes, and the respective market share is indicated by the different sizes of the bubbles.

Bubble Charts Template Scatter Diagram

12. Scatter Diagram

Chart Type

A scatter plot is used to represent the relationship between two continuous variables. The purpose of a scatter plot is to visualize the c orrelation or pattern between these variables in a simple and easily understandable way . If there are dependencies between the two variables, patterns or structures such as linear or quadratic relationships can be observed, revealing average values, trends/developments, or concentrations.

In a scatter plot, data points are represented as dots or symbols, where the position of the points on the X and Y axes represents the two variables. The points are plotted independently, and their distribution in the chart shows the relationship between the variables.

Example: Examining the relationship between age and income.

Feel free to use professionally designed slide templates for scatter plots from PresentationLoad!

Scatter Plot Chart Type

13. Sales Funnel

Chart Type Sales Funnel

A funnel chart is used to represent the different stages of a process or sales pipeline . The shape of the funnel is crucial in the visualization. The first stage of the process is represented by the wider end, and the narrower end represents the final stage. The size of the sections within the funnel represents the number of items or data points in each stage of the process. The decreasing width of the funnel represents the decreasing magnitude of items transitioning from one stage to the next.

The purpose of a funnel chart is to visualize the number of items or data points going through the different stages of a process in a simple and easily understandable way. Funnel charts are often used to identify and analyze bottlenecks or weaknesses in a process.

Example: Analyzing a sales pipeline.

Feel free to use professionally designed slide templates for funnel charts from PresentationLoad!

Sales Funnel Chart Type

14. Pyramid Chart

Chart Type Pyramid

Pyramid charts are primarily used to represent demographic information in an easily understandable way. The chart depicts a vertically oriented, two-dimensional histogram.

Example: Visualizing the age structure and gender distribution of a population.

Feel free to use professionally designed slide templates for pyramid charts from PresentationLoad!

Pyramid Template

15. Gantt Chart

A Gantt chart is used to visually represent the activities of a project in a time-oriented table format. The structure of the chart allows for listing all project-related activities and their duration. This is displayed in the form of a bar that indicates both the start and end points of a time-based activity.

The chart provides an overview of how much time is required for each activity and when it will be completed, allowing project managers to have better control over the project timeline. It enables them to identify areas where the project is successful or not, thereby optimizing process flows through appropriate interventions.

Example: Presentation and management of a construction project.

Feel free to use professionally designed slide templates for Gantt charts from PresentationLoad!

Gannt Chart Template

16. Venn Diagram

Venn diagrams, using two, three, or more circles, are a practical method for illustrating overlapping or interconnected relationships. They provide a visual representation of the relationships and dependencies within a complex set of elements.

Venn diagrams can be a valuable tool for capturing the entirety of complex situations and understanding the relationships between elements. For more information, feel free to check out our blog post on “ Venn Diagrams “.

Example: Analyzing the similarities and differences between different customer segments in a company.

Feel free to use professionally designed slide templates for Venn diagrams from PresentationLoad!

Venn-Diagramm Shop

17. Process Diagram (for example Flowchart)

Process diagrams, such as flowcharts, are excellent for presenting processes and workflows in a clear and organized manner. They can represent both general concepts and specific relationships, making them a valuable tool for any company looking to showcase their business processes and workflows to stakeholders. Algorithms, workflows, and processes can be translated into flowcharts, facilitating analysis, documentation, and management of programs and workspaces.

Flowcharts are widely used and established in sectors such as business, finance, IT, and data processing, thanks to their effective visual representation.

Example: Illustrating and analyzing a customer service process in a company.

For more information, feel free to check out our blog post on “ Flowcharts “.

Feel free to use professionally designed slide templates for flowcharts from PresentationLoad!

Flowchart Template

18. Organizational Chart

An organizational chart is a chart typed used to structure and organize a company or project , allowing for the clear representation of hierarchies. There are various types of organizational charts to choose from, including the single-line system, multiple-line system, matrix organization, and staff line representation.

The typica l single-line system emphasizes clear responsibilities and a streamlined structure, while the multiple-line system shortens information pathways and contributes to specialization within individual instances.

Example: Presenting a product range or service offering in a clear and organized manner.

For more information, feel free to check out our blog post on “ Organizational Charts “.

Feel free to use professionally designed slide templates for organizational charts from PresentationLoad!

Organigramm Toolbox Shop 1

Conclusion: Finding the right chart types for your purposes

In conclusion, you can find the right type of diagram for your purposes by referring to our 18 chart types and determining which one best suits your needs. With the appropriate diagram, you can visualize content much more easily and quickly, making it understandable for your audience.

If you have any questions regarding the article, feel free to contact us via email at [email protected] . We are here to assist you!

If you’re looking for visually supportive and professionally designed slide templates , be sure to check out our shop. We have a wide range of slides available for download on various (business) topics. Visit our shop today! ► Go to Shop

You may also be interested in the following articles:

  • Create a Flowchart in PowerPoint
  • Create a Venn Diagram
  • Create an Organizational Chart
  • 8 Tips for better Bar Chart in PowerPoint
  • Present Numbers and Tables in an Engaging Way

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8 tips to make the best powerpoint presentations.

Want to make your PowerPoint presentations really shine? Here's how to impress and engage your audience.

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Table of contents, start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.

Slideshows are an intuitive way to share complex ideas with an audience, although they're dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.

define a goal

It all starts with identifying what we're trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?

It's here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that's easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).

I've found that it's helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway---that one nugget that I want to implant before thanking everyone for their time---and I work in reverse to figure out how best to get there.

Your mileage, of course, may vary. But it's always going to be a good idea to put in the time in the beginning stages so that you aren't reworking large portions of the presentation later. And that starts with a defined goal.

avoid walls of text

A slideshow isn't supposed to include everything. It's an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.

This goes for text as well as images. There's nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they'll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.

Related: How to Burn Your PowerPoint to DVD

use better fonts

Right off the bat, we're just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it's worth considering the typeface you're using and what it's saying about you, the presenter, and the presentation itself.

Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it's hard to botch this one too badly.

use fewer bullets

There reaches a point where bullet points become less of a visual aid and more of a visual examination.

Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it's our job to talk through complex issues, but that doesn't mean that we need to highlight every talking point.

Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can't, remember that there's no one limiting the number of slides you can have in a presentation. It's always possible to break a list of 12 points down into three pages of four points each.

avoid transitions

Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.

Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.

That's not to say that you can't use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they'll add to the demonstration, not detract from it.

use visuals

Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you're trying to share.

The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation---but only if you're using the right images. A single high-quality image can make all the difference between a success and a dud when you're driving a specific point home.

When considering text, don't think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.

find a color palette

Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.

You don't have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you're about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren't the best choice when you're presenting quarterly earnings that missed the mark.

It's also worth mentioning that you don't need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they'll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.

change views

Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click "View" on the ribbon and select "Slide Sorter."

Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?

It's here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don't advance the presentation.

The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully---not only the presentation as a whole, but each slide within it---are the ones who will succeed.

This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn't going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.

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How to make PowerPoint charts look professional (and not like PowerPoint)

Data can be really persuasive in landing your message and guiding decisions. But it’s also easy for charts to just look like an afterthought. Here are ten quick ways of tweaking the default PowerPoint charts to make your document look high quality. And a bonus tip: how to save those changes as a template for easy re-use.

Tip 1: Don’t paste charts in

If you write documents in PowerPoint that include charts, I’m assuming that you are wrangling the data in Excel. But if you want to show that data as a chart in a PowerPoint document, you have a few choices. Here’s what I recommend that you don’t do, and then the method that I use.

Don’t paste a picture of the chart. It won’t look right. It will probably be pixelated unless you paste as SVG - and even then the text layout can go wonky. But it definitely won’t match the text style and size of the rest of the slides. And unless you’ve copied the theme in, it won’t have the right colours.

Don’t paste and embed the spreadsheet. very dangerous, because it embeds the entire spreadsheet - people can do a quick edit data to see every tab. do not be that person who circulates a deck with a chart of average salaries, only to accidentally embed everyone’s individual pay grade. or the person that adds 10mb to the size of the deck because one simple summary chart is hiding hundreds of thousands of rows of source data., don’t paste and link . this sounds so tempting: charts that automatically update when you update the source spreadsheet. but the wheels soon come off when you email the deck out and not everyone has access to the spreadsheet. or people aren’t online to refresh it. and if you want to point to a different version of the spreadsheet it becomes very painful to maintain. only do this if you are going to be the only person working on the deck and the spreadsheet, and you plan to circulate it as a pdf..

So, what do you do? You split the process into two separate parts. Excel does the data, PowerPoint does the charting:

  • Manipulate your data in Excel, and create a table with the final calculated data that you want to plot. I like to create a separate tab for this.
  • Insert a new chart in PowerPoint. When the datasheet pops up, copy the calculated data from Excel into the data window. If necessary, use Select Data to point the chart at the right data cells.
  • Format your chart to fit with the rest of the content on your slide, and your template’s overall colour and font themes.
  • When the data changes, just copy and paste it from the Excel into the chart again (Right-click > Edit Data )

If you aren’t quite sure what type of chart to use, then do your prototyping in Excel. It uses the same charting engine and will be quicker to create and tweak the charts.

Tip 2: Tone down the colours

When someone looks at a chart with lots of different colours, you make it harder for people to decode the information. See if you can manage with a monochrome chart instead.

A bar chart using three different colours, then in 3 shades of the same blue

PowerPoint makes this really easy for you. On the Ribbon go to Chart Design > Change Colors . You'll see a set of monochromatic options in your theme colours, both decreasing and increasing brightness.

If you have so many different data series that there isn’t enough colour difference between them, then you might be showing too much data. Think about grouping data items together, especially smaller numbers.

Tip 3: Forget about the chart border

No one needs a box around the chart to know that they are looking at a chart. And we could do without the extra visual information to process; it’s just clutter. So select the edge of the chart and set the outline colour to No Outline.

If you are working on a fairly complex document, it’s likely that the charts will just be one item on a slide - you’ll probably have some commentary about the chart, or perhaps a table or data. Or even more charts. But if there is no border, what do you use to align the chart with those other items? 

You use the Plot Area : this is the box inside the chart that contains the chart itself. The useful thing about the Plot Area is that it will snap to other objects and to Smart Guides.

Imagine you are placing a chart above a text box (which will contain some background and a conclusion). 

  • Make the chart itself a bit wider than the text box. 
  • Select the Plot Area - click on the background inside the chart, rather than near the edges.
  • Use the handles to resize so that they align the Plot Area with the text box (or whatever else you are using.

Screen shot of a chart showing the difference between Chart Area and Plot Area

Tip 4: Lose the axes and gridlines and use data labels instead

Will people looking at your chart want to know the exact value or the data points? If they probably will, then remember it’s frustrating to estimate the size of a bar or the height of a line by reading across to an axis. This is where data labels come in.

And if you have data labels, then you can dispense with the gridlines, and probably the axis itself.

Bar chart as above but without a vertical axis or gridlines and with data labels added

You add data labels in three ways:

Chart Design > Add Chart Element > Data Labels

Select the chart > click the + by the top right corner > data labels, right-click the data series > add data labels.

Try different positions, and consider reducing the font size; the default size is often too large. Deleting gridlines and the axis is very easy: select it and press the Delete key.

This is my default way of presenting most simple charts, but there are some exceptions:

If there are a lot of data points, the data labels will be hard to fit in and even harder to read. Use an axis.

If you are using a stacked bar chart, the total value is often important. while you can go to the effort of creating a fake transparent series and data labels, the quickest way is to keep the gridlines and axis., tip 5: move the axis.

We are all used to the horizontal axis at the bottom and the vertical axis at the left. But these are just defaults, and it is often useful to have them elsewhere. Here are two examples.

Example 1: You are showing values changing over a period of time, and the current values that they have ended up on are the most interesting. If you put the vertical axis on the right, then the line ends by the axis - making it easier to see where they are now.

A line chart with three different colours showing the increase in sales. The vertical margin is to the right.

Example 2 : You are showing various items compared on a scale, such as a percentage. Putting the horizontal axis at the top reminds people of the scale as they begin to parse the chart.

A horizontal bar chart comparing the market share in European countries. The horizontal axis is at the top of the chart.

Moving the axis is simple, if rather counter-intuitive:

  • Double click the other axis - the one you don’t want to move
  • In the Format Pane, set the Horizontal (or vertical) axis crosses to Maximum axis value

If you have already deleted that other axis (good for you) then just add it back in first, then delete it again afterwards.

Tip 6: Create your own slide title

Probably the simplest of these tips. Chart titles are the teenagers of charts: hard to move around, won’t line up with anything else, painfully fiddly to format and insist on using their own font colour which isn’t on the palette.

Don’t bother with them. Delete that awkward chart title and add your own text box, which will probably helpfully already be in your default font and size and colour. And is easy to format and to align with everything else.

One nuance to be aware of: if you have the chart selected when you insert the text box, it will become part of the chart. So if you move or copy the chart, it will come along with it. There are pros and cons to that, but be aware that if you are trying to move a text box and you can’t move it outside the chart, it’s because you added it to the chart instead of the slide.

Tip 7: Make your title helpful

The chart title has two important jobs to help readers make sense of what they are looking at:

Job 1 : state the conclusion that the chart supports. Don’t just say ‘Sales data Q1 2022’. Tell the reader what information they can get from the chart, for example: ‘Sales fell drastically in Q1, with the exception of Hats and Gloves’

Job 2: state the measures . what are the numbers people are looking at, and what are the units for example: ‘weekly total sales, 000’s’. or ‘monthly revenue, €m’.

I like to make sure that it is clear that there are two pieces of information, so my default approach is to put the conclusion in bold and the measures in normal text (or a light version of the font). I will usually also put the measure on a new line, so the example above might look like this:

Bar chart used in previous examples, but with a title that states the main point, and specifies the measurements shown

If you are keeping them on the same line, try using a pipe character to separate them. A pipe is a vertical line, usually above the \ character on a keyboard. So a shorter version of the example above might be:

Sales fell drastically in Q1 | Weekly sales, 000’s

And place your title where it will be read first, so for western readers put it top left. You want readers to see the title before they read the chart so that they have the conclusion in mind and they know what the data is before they decode the chart.

Tip 8: Build your own legend

PowerPoint chart legends are not great. The colour swatches are tiny. So I tend to delete the default legend and build my own one. It only takes a couple of minutes using a simple table. The advantage of doing this is that it gives you full control over the size and placement of your legend, as well as helping it to not look like a PowerPoint chart.

  • Create a table with one row, and two columns for each metric.
  • Fill the first cell with the data colour, and use the second cell for the label. Repeat for each series. If you’ve chosen an automatic monochrome colour scheme as suggested above, then use the Eyedropper to match the legend colours.
  • Use the Layout tab to set the width of the colour cells to something suitably small. Tip press Tab, Tab, CTRL+Y to quickly hop between each coloured cell and repeat the width setting.
  • Adjust the label cell width appropriately - make sure there is enough of a gap on the right before the next colour key
  • Consider changing the top and bottom cell borders to zero.

Then your legend will look something like this:

Same chart as previous but with a custom legend

If you are using a line graph, then instead of filling the colour:

  • Split the colour key cell into 2 rows, 1 column
  • Reduce the font size in both new cells so that they aren’t making the table too high (I usually just type 1 in the font box)
  • Set the table border between the two small cells to be the same colour and thickness as the line in question. You can also set dashes as well if you are using them.

Your legend will look something like this:

A line chart with three different lines and a custom legend.

Creating your own line legend doesn't look all that different from the inbuilt one, but it's easier to align.

Or to really make it look like it isn’t a PowerPoint graph, use a circular symbol:

  • In the colour key cell Insert > Symbol. Set font to Segoe UI Symbol and enter character code E21A . Click Insert.
  • Set the font colour to match the chart.

A bar chart with three different data series and a legend that uses circles for the colour key

Other symbols are available, and you can increase and decrease the font size to your taste. But stick to Segoe UI Symbol as the font, because it is a Microsoft Cloud Font, so is very compatible across Windows, MacOS, iOS and Android.

Important : whatever you use for your legend, always place it above the chart. As with the chart title, you want your readers to be aware of the tools they have to decode the chart before they start trying to work out what to conclude. If you are short on space and the layout of your chart allows, you can place the legend on top of the Plot Area. We've done that in the example above.

Tip 9: Use horizontal bar charts more

If you are creating a bar chart and the horizontal axis is not time, then you should probably be using a horizontal bar chart, not a vertical one. There are a number of very good reasons for this.

The best reason is the axis labels: you won’t need vertical text, so it is immediately easier to read. If you have long labels, you have the inevitable choice of small text, diagonal text or vertical text – all of which are hard to read. 

The same bar chart three times, each time with a different text orientation for the axis labels

Also, given the landscape nature of slides, you are likely to have a chart that is wider than it is tall. Horizontal bars are therefore longer, making relative differences in size clearer.

The same bar chart from the previous image, but as a horizontal bar chart

Better still, you can dispense with the axis instead, and add labels to the bars:

The previous chart, with the axis removed and data labels added

  • Select the data series and add data labels.
  • They will show the value as default, which is not what we want. Double click the labels to show the Format Pane. Under Label Options , check the Category box and uncheck the Value box. 
  • Delete the vertical axis.
  • For long bars add them Inside Base and for short ones Outside End. You may need to change the font colour for sufficient contrast, depending on the colour of your bars.
  • Long labels will probably wrap over more than one line. If you don’t need this, select the labels, then in the Format Pane select the Size & Properties icon at the top, then uncheck Wrap text in shape . If you do want them wrapped then use CTRL+L to left align them if necessary.

Important: in most cases, you should also rank your data from largest to smallest (or perhaps smallest to largest). You do this by sorting the data in the datasheet. But Excel will plot the top of the datasheet at the bottom of the chart, so you’ll get the opposite order on the chart. To fix this, either sort the data the wrong way in the datasheet, or in PowerPoint select the vertical axis and in the Format Pane check the Categories in reverse order box. This will also move the axis to the top, which as we’ve discussed can be helpful.

In the example above, the actual data labels are not important. However, if you want to add them, you can keep the Value box checked in step 2. Rather than the default comma, try a new Line. Or type a space then a | then a space in the box like this:

The previous chart with data values added into the label

Having the numbers at the end of the bars is more complicated and would require creating a second fake data series and making it transparent and completely overlapped. We won't go through the method here, but if you are experienced you should be able to work it out, so it looks something like this:

The previous chart with data values as separate data labels.

Tip 10: Highlight important data points

You should be using a chart to help land a message. If it’s complicated, you may need to draw attention to particular data points in your chart. There are a few ways you can do that.

For data bars, you can use a contrasting colour for a series or a single data point. This works even better if you have de-highlighted all other data by making it grey.

The previous chart with two data points left in blue, and the rest in a pale grey

The same works in pie or doughnut charts:

A slide with three doughnut charts indicating the mix of positive vs. negative sentiments towards a company.

For a line chart, add a marker, or make the marker bolder. You can also add a data label to specific points. To isolate one data point, click the line to select the whole series, then click the specific data point in question, then format.

And for any type of chart, consider adding labels to introduce narrative right onto the chart, These one-cell tables work particularly well.

The line chart from earlier in this article with two points highlighted with data markers and narrative boxes drawn on top to add context

Bonus tip: chart templates

All this might seem like a lot of clicking. It is. But it’s worth it – until you’ve got a deck with lots of charts. Don’t panic, there is a feature that will save you time: the chart template. 

Once you’ve got a chart looking how you want it:

  • Right-click on the chart and choose Save as Template.
  • Give it a suitable name.
  • Create a new chart. In the list, the second option is Templates . Select that and you’ll see the chart template you just created. Note that they are previewed with sample data so won’t look quite like your charts did.

You can also use this to Change Chart Type . 

Be warned: not every aspect of every tweak you did will be included, but it could still save you a lot of time.

Looking for more ideas?

We can help with complex documentation – with or without charts – or train your team to create higher-quality slides and charts. Contact us to find out more.

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Don’t Present Without These 16 PowerPoint Dos and Don’ts

Don’t Present Without These 16 PowerPoint Dos and Don’ts

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Have you ever struggled to hold your audience’s interest during a presentation? Painstakingly created slide after slide only to be met with bored, disengaged faces? 

Even the most confident speakers can falter when it comes to crafting compelling PowerPoint decks. Without proper slide design best practices, it’s easy to lose your audience in a sea of dense text, chaotic graphics, and disorganized content.

You don’t have to suffer through presenting lackluster slides anymore. In fact, following simple PowerPoint best practices can totally transform your deck from meh to marvelous.

In this post, we’ll share 16 PowerPoint dos and don’ts to level up your presentations and captivate audiences. These tips will help you create professional, visually striking slides your viewers will remember.

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16 Dos And Don’ts Of Powerpoint Presentations

Here are some important 16 presentation dos and don’ts you need to keep in mind while creating slides and presenting them.

PowerPoint Dos

Let’s start with the best practices and strategies to implement when designing PowerPoint presentations . What techniques should you use to create memorable, polished slides?

1. Keep It Simple With Minimalist Design

Let’s start with a common mistake – overcrowded, distracting slide design. We get the temptation to tart up slides with fancy backgrounds. But resist the urge! Fancy templates with complex colored patterns or photos unrelated to your content just make it harder to digest key information.

Instead, embrace the power of simplicity. Stick to minimalist templates and avoid template themes with extra decorations. Use neutral backgrounds and empty negative space to let your content shine. Remember, your audience came for your message, not for clip art kittens. Keep slides clean and attention stays where it should be.

2. Cut the Clutter – Follow the 6×6 Rule

Now for another slide buzzkill – mammoth blocks of dense text. You may be tempted to pack slides with long sentences and paragraphs. Don’t give in! Text-heavy slides are guaranteed to lose audiences fast.

For easy-to-digest nuggets, follow the handy 6×6 rule. Limit slides to just 6 lines of text maximum, with each line containing 6 words max. Anything more turns into an overwhelming wall of words.

Stick to concise phrases, short sentences, and bulleted lists. Use just keywords and supporting stats – leave nonessential info out. With this less is more approach, key points will stick better.

SlidesAI is a text-to-presentation add-on tool that converts walls of text into beautiful slides. It does this automatically generate condensed phrases and bullet points from your text ensuring clutter-free slides throughout your presentation.

3. Boost Engagement With Quality Visuals

Speaking of key points sticking better…you know what helps even more? Quality graphics and visuals!

Research shows we process images 60,000 times faster than text. So reinforce your points with strong visuals. Use high-resolution photos, charts, illustrations, and infographics. But avoid clipart or random stock photos – ensure every graphic clearly supports your narrative.

Well-designed visuals make presentations more memorable and engaging. Just remember to optimize graphics for high-resolution viewing and include alt-text (alternative text) descriptions for accessibility. Then watch those visual aids boost information retention and audience interest.

SlidesAI has a library of 1.5M high-quality premium stock images that you can select and include in your slides.

4. Create Brand Consistency With Formatting

Imagine a presentation where every slide had a totally different layout, colors, and font… no visual consistency at all. It would look sloppy and amateurish, right?

Formatting matters – big time! Brand your presentation by using consistent design elements throughout all your slides.

Pick one professional font combination and stick to it. Limit your color palette to 2-3 colors max. Maintain alignment and space elements consistently.

With unified branding, your deck will feel polished, intentional, and visually pleasing. Bonus – consistent branding also boosts memorability as the audience becomes familiar with your “look”.

SlidesAI ensures complete branding consistency across all presentation slides by applying your color schemes , fonts, etc to designs through artificial intelligence.

5. Check Accessibility Settings

Speaking of memorability, if some audience members can’t actually view your slides, they certainly won’t remember your message.

Ensure your presentation is inclusive and accessible to all by checking key settings. Use color contrast and legible fonts so those with visual impairments can still grasp the content. Optimize images with alt text descriptions. Verify videos are captioned.

It may take a bit more effort up front but making your presentation accessible opens your message to a wider audience. It also demonstrates corporate responsibility.

6. Create Custom Icons and Illustrations

Most PowerPoint templates come with generic icons. However, you can amplify brand personality and memorability by creating custom icons and simple illustrations.

Don’t just use a generic checkmark when you can insert your own branded indicator relevant to your company. Design illustrated characters to represent concepts. Even use emojis strategically to inject fun and improve recall.

Handcrafted visuals, even if basic in style, make presentations stand out and drive home key points better than generic clip art ever could.

7. Use Subtle Animations – But Not Too Many!

Animations, when used well, can help guide the audience’s eye and transition between ideas smoothly. Emphasize key points and important transitions with subtle animations.

Entrance and exit effects can focus attention while builds and motion path animations can demonstrate processes dynamically. Use sparingly and subtly for the best impact.

But avoid going animation crazy with sounds and excessive movement. That becomes more distracting than engaging. Limit animations so they enhance content rather than detract.

8. Pace Your Delivery

Creating stellar slides is an excellent start but don’t stop there. The live delivery is just as crucial. Invest time practicing your presentation with your slides.

Rehearse the flow and pace of your narrative. Refine and memorize transitions between slides . Nail your timing to keep the audience engaged. Get so comfortable delivering your content that the slides become natural visual aids.

With great slides and honed delivery skills, your audience will hang on to your every word from the introduction to a powerful conclusion.

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PowerPoint Donts

Just as important as the dos are the don’ts. What pitfalls should you avoid when designing PowerPoint presentations?

9. Don’t Use Distracting Backgrounds

Remember our tip to embrace minimalism? Well, the opposite is using distracting backgrounds. Avoid loud colors, complex patterns, or images totally unrelated to your content. At best, they are distracting. At worst, they make key info harder to comprehend.

Stick to simple, neutral backgrounds. If using an image, ensure it directly reinforces your narrative. Anything extra risks your message getting visually lost. Keep backgrounds clean so content remains the focal point.

SlidesAI avoids using distracting backgrounds like crowded templates or unrelated images in the presentations. It focuses on simple, clean backgrounds to keep attention on your key content.

10. Don’t Overwhelm With Walls of Text

We covered the 6×6 text limit rule earlier. But even with 6 lines and 6 words, slides can become text walls without good visual breakdown. Big blocks of text are tiring to read and make retainment tough.

Instead, thoughtfully chunk text into concise sections. Use headers, subheaders, and bullet points to organize key bits. Align text left for easier scanning. Supplement with supporting imagery. Breaking up text improves comprehension drastically.

11. Don’t Rely On Boring Bullets

Speaking of bulleted lists, bullet overkill is another issue that turns slides into snore fests. Slides crammed with back-to-back bullet points lose audiences fast. The endless text blurs together with minimal memorability.

For memorable content, limit bullets to key takeaways only. Then reinforce each point visually – a photo, icon, chart, etc. Quality visuals boost memorability way more than a slide stuffed with 11 bullet points ever could.

12. Don’t Use Inconsistent Formatting

Remember, formatting matters! Shifting layouts, fonts, and color schemes appear disjointed and sloppy. The mismatched design screams amateur hour.

Establish a visual style and stick to it slide to slide. Use the same fonts, limit your color palette, and space elements consistently. Most importantly – maintain alignment across all slides. With unified branding, your presentation will look polished and professional.

SlidesAI ensures your presentation formatting stays consistent slide to slide by applying your preferred color palette, fonts, etc through its intelligent algorithms.

13. Don’t Include Unnecessary Animations

Animations can be great for guiding the viewer’s eye and demonstrating motion. But avoid going overboard. Excessive animations, sounds, and movement become more distracting than engaging.

Use animations subtly and intentionally . Emphasize only key points and important transitions with simple builds or entrance effects. Anything superfluous, whether flying text or whooshing sounds, pulls attention away rather than enhancing content.

Keep it simple and purposeful. Let smooth, minimal animations work behind the scenes rather than take center stage away from your narrative.

14. Don’t Use Unsupported Graphics

Only include images, photos, charts, etc that directly support the ideas and messaging in your presentation. Don’t insert fluffy visuals that have no clear tie to your content.

Every visual aid you present should clearly reinforce your narrative rather than derail tangents. Unsupported graphics quickly become distractions. They also undermine your credibility if audiences can’t grasp the connection.

Keep it focused. Be intentional about every visual you include. Remove anything superfluous that doesn’t serve a purpose.

15. Don’t Plagiarize Content

While it’s fine to find inspiration from other presentations, copying chunks of text or visuals without proper attribution is unethical. Never pass off someone else’s hard work as your own.

Always credit sources directly within your presentation if incorporating external ideas, quotes, charts, images, etc. Also, avoid violating copyright laws by inserting visuals without licensing them appropriately first.

Your presentation should showcase your unique ideas, voice, and message. Ensure you create original content or properly cite anything derived from others. Your integrity depends on it.

16. Don’t Wing Your Speech

With great slides completed, don’t just wing it on presentation day. The live delivery is just as crucial. Invest time to refine your pacing, transitions, slide timing, and flow.

Practice your speech thoroughly with the deck so your narrative and movements feel natural. Nail down transition phrases between slides. Get 100% comfortable presenting your content.

With stellar slides and a well-rehearsed delivery, your presentation is sure to wow audiences from start to finish.

A girl student presenting in front of class

There you have it – 16 PowerPoint dos and don’ts for creating memorable, professional PowerPoint presentations. Apply the dos to make high-impact slides, and avoid the don’ts for mistake-free presentations.

Put these PowerPoint best practices into play and watch your ordinary slides transform into extraordinary visual stories. Your audiences will be engaged from start to finish.

But even with these tips, crafting stunning presentations can be time-intensive. Instead, let SlidesAI do the work for you using the power of AI.

SlidesAI integrates with Google Slides and PowerPoint (coming soon) to instantly generate professional presentation decks from your content. Simply input your text – SlidesAI will turn them into visually cohesive slides designed for audience engagement.

SlidesAI saves tons of time by handling slide layouts, formats, graphic design, and branding tailored to you. The AI delivers presentation-ready slides in seconds.

Take your Presentation skills from amateur to pro – try SlidesAI for free today!

What are the dos and don’ts of PowerPoint presentations?

Key PowerPoint dos include simple designs, concise text, quality visuals, consistency, accessibility, custom icons, subtle animations, and practice. Don’ts involve distracting backgrounds, walls of text, boring bullets, inconsistent formatting, excessive animations, irrelevant graphics, plagiarism, and winging it.

What is the 5 by 5 rule in PowerPoint?

The 5 by 5 rule recommends having no more than 5 lines of text per slide and 5 words per line. This keeps each slide focused and text easy to digest. Too much text overwhelms audiences.

What is the 7 rule on a PowerPoint presentation?

The 7 rule states that your slides should have no more than 7 bullet points. Like the 5 by 5 rule, this maintains simplicity for the audience. More than 7 bulleted items become hard to retain.

What are the 5 rules of PowerPoint?

5 key rules are: don’t cram slides with too much text, minimize slides for emphasis, utilize quality visuals, stick to a consistent format, and limit animations. Following these makes presentations professional, clean, and engaging.

Frequently Asked Questions

Key PowerPoint dos include simple designs, concise text, quality visuals, consistency, accessibility, custom icons, subtle animations, and practice. Don'ts involve distracting backgrounds, walls of text, boring bullets, inconsistent formatting, excessive animations, irrelevant graphics, plagiarism, and winging it.

5 key rules are: don't cram slides with too much text, minimize slides for emphasis, utilize quality visuals, stick to a consistent format, and limit animations. Following these makes presentations professional, clean, and engaging.

Save Time and Effortlessly Create Presentations with SlidesAI

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best powerpoint presentation with charts

Create an org chart in PowerPoint by using a template

To get a quick start on creating an org chart, download a pre-designed org chart template , and then customize it.

Get the template for a chart

In PowerPoint, on the File tab, click New .

Start the search

Choose an org chart from the search results.

Double-click a template

Many aspects of the chart can be customized, so don't hesitate to pick one just because of its color or layout.

Click Create .

Click Create.

If you copy and paste the org chart slide into another presentation, to match the destination presentation’s format, in Paste Options , be sure to choose Use the Destination Theme .

Paste Options: Use Destination Theme

To replace the placeholder text with your own, click inside each shape, highlight the text that you want to change, and then type your text.

Replace the placeholder text

Customize the org chart

(Optional) To apply a different color and design scheme to the entire template you've opened, select the Design tab on the ribbon, and choose a theme from the gallery of themes.

PowerPoint themes

Click a shape in the org chart and when SmartArt Tools appear on the ribbon, click either the Design or Format tab.

Do one or more of the following:

On the Design tab:

Design tab

Add more shapes to your org chart (to contain more names) or move shapes around in the Create Graphic group.

Change the style of the org chart in the SmartArt Styles group.

Change the org chart colors by clicking Change Colors .

Change the layout of the org chart in the Layouts group.

On the Format tab:

Format tab

Reformat the text in the WordArt Styles group.

Change the shapes in the Shape Styles group.

Rearrange the shapes in your org chart in the Arrange group.

Change the size of a shape in the Size and Shapes groups.

Create your own chart instead

You can also create your own SmartArt Graphics org chart .

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Home Blog Business 12 Best Org Chart Templates for PowerPoint Presentations

12 Best Org Chart Templates for PowerPoint Presentations

12 Best Org Chart Templates for PowerPoint Presentations

Constructing an org chart based on your organizational structure can be complex. Different organizations have various org chart requirements ranging from creating basic to complex hierarchies to show the chain of command in an easy-to-grasp layout. Whether you’re good at designing content in PowerPoint or lack the skills to create illustrations, our pick for the 12 best org chart templates can help you create various types of professional-looking org charts in PowerPoint .

Why Do Organizations Need an Org Chart?

An org chart is a visual representation of an organization’s structure and hierarchy. Whether you have a functional top-down, flat, matrix, network, or divisional organizational structure, its representation in a chart is essential to demonstrate how the organization functions, the roles and responsibilities of employees, and the chain of command.

The different types of organizational chart usually include flat or horizontal layouts. However these can also be unconventional in some cases, such as a circular structure used for an organization that uses a network structure.

12 Best Org Chart Templates for PowerPoint

While you can also create org charts using SmartArt and Shapes in PowerPoint, templates for org charts can be a convenient way to save time and create something easy to grasp. Professionally designed layouts also account for different organizational structures and hierarchical needs and can add visual appeal to your charts. If you’re looking for an organizational structure template to match your needs, see our 12 recommended PowerPoint Org Chart Templates mentioned below.

1. Cube Org Chart PowerPoint Template

best powerpoint presentation with charts

If you are looking for an org chart template that can give you a fresh perspective, the Cube Org Chart PowerPoint Template might be an interesting pick for you. Unlike conventional boxed designs, this template gives cube-shaped hierarchies to create different types of organizational charts. You can also use this template to create a presentation that discusses the hierarchy from top to bottom, followed by a holistic view of the complete hierarchy as you proceed with your presentation.

Use This Template

2. Org Chart Template for PowerPoint

best powerpoint presentation with charts

The Org Chart Template for PowerPoint is a conventional presentation template for creating basic illustrations to depict your organization’s structure visually. The template provides editable layouts where you can increase or decrease the number of people in the hierarchy using the given shapes and present the organization’s hierarchy using various slides that explain everyone from the top tier to the ones at the bottom of the chain of command.

This PowerPoint template is suitable for making various org charts, such as illustrations for a flat, divisional, or functional organizational structure.

3. Organizational Charts PowerPoint Template

best powerpoint presentation with charts

Have you ever wondered if that Denver, Florian, or River named employee was a man or a woman? At times it can be confusing to determine the gender of an individual simply by their name on the org chart. Adding avatars can help prevent such confusion, so a new employee knows how to address the ‘Mr’ and ‘Ms’ when writing emails. Moreover, avatars can be a fun way of creating organizational charts by making them more eye-catching. Therefore, to make your org charts easier to understand, you can add avatars and human illustrations. The Organizational Charts PowerPoint Template with avatars gives you the flexibility to add them in style.

With 14 org chart layouts, this presentation template provides you with a wide range of choices for creating org charts. You can not only create org charts using conventional boxes but even depict the gender of the individual using male and female stick figure characters. Furthermore, you can also replace these characters with photos of each employee shown in the org chart.

4. Simple Organizational Chart Template for PowerPoint

best powerpoint presentation with charts

If you want an organizational structure template that enables you to create a hierarchy using a few simple steps, this is just the template. This is an uncomplicated org chart template with 4 basic slide layouts that can enable you to create a simple-looking chart in no time. You can create anything from a functional, divisional, flat to a network or matrix structure using the given layouts.

Since organizational charts can frequently require changes, this can also be your go-to template for editing and recreating charts to match your needs to create charts and presentations when you’re pressed for time.

5. Matrix Organization Structure PowerPoint Template

best powerpoint presentation with charts

In a matrix organization, teams report to multiple bosses. Such a structure can help prevent frequent realignment for an organization when there is a new project. Such a structure is also more agile, enabling employees to be flexible enough to shuffle between teams.

A matrix organizational structure can be hard to depict as an illustration. This is why this Matrix Organization Structure PowerPoint Template provides layouts that enable plotting employees on a chart through a matrix to make it easier to identify their roles and reporting lines.

This matrix org chart template depicts positions on the top of the chart, with a vertical layout mentioning the projects. For example, a web or graphic designer might be working on multiple projects simultaneously. In contrast, a project manager might also be tasked with handling more than one project at a time. In this case, it can be easier to place them in the given chart layouts and make frequent changes as projects and teams shift.

6. Cross-Functional Org Chart Toolkit for PowerPoint

best powerpoint presentation with charts

The Cross-Functional Org Chart Toolkit for PowerPoint is meant for depicting cross-functional teams, work breakdown structures, and the relationship between projects and team members working on them, such as in a matrix structure. You can use this template not only to illustrate the hierarchy of your organization but also to discuss and show the way your teams are structured. This template contains 6 slides, each with a layout that can be edited to make the structure as elaborate or simple as you might need.

7. Editable Circular Org Chart for PowerPoint

best powerpoint presentation with charts

A network or virtual network structure is where an organization has fewer hierarchies. In recent years, these structures have been gaining popularity in the wake of the e-commerce boom. In the post-pandemic era, we are likely to see such org chart structures grow even further in the wake of cost-saving work from home and hybrid working environments.

The trouble with depicting a network structure is that it can be too complicated to design for the average PowerPoint user. This is why org chart templates like this one can help present these structures more clearly. While the template has only one layout, with a dark and light theme, it is sufficient to create network structures and to account for the complexities of hybrid working environments with editable circular elements within the sample slides.

8. Multi-Level Circular Organizational Chart Template

best powerpoint presentation with charts

Do you have an organizational structure that is hard to explain, let alone illustrate visually? This multi-level template accounts for complex organizational structures by providing slides that can help depicts structures that branch out. This type of template can be suitable for various working environments, including agile teams, networks, matrix organizations, etc.

9. PowerPoint Organizational Chart with Avatars

best powerpoint presentation with charts

PowerPoint Organizational Chart template with Avatars is another avatar-themed template, with more gender-neutral avatars with different characters to depict in the hierarchy. Using the avatar clipart, you can differentiate your white-collar and blue-collar staff with interesting characters.

This template can help you create basic to complex structures, including elaborate network and matrix organizational structures. To expand the hierarchy, you can duplicate the given boxes and connectors. Though that might not even be required since many of the charts depict 2-3 tiers of organizational hierarchy, which is usually sufficient to create an org chart.

10. Organizational Chart Template with Avatars for PowerPoint

best powerpoint presentation with charts

Suppose you want more variety with layouts and avatars, the Organizational Chart Template with avatars for PowerPoint. The avatar layouts are laid out in a way that can help you create functional, divisional, matrix, network, and even flat structures. The different layouts can be handy to create different types of org charts for various structures. You can duplicate the characters within slides to make the charts as elaborate as you need to.

11. 3D Organizational Chart for PowerPoint

best powerpoint presentation with charts

With 3D layouts, this template provides illustrations that are meant to be unconventional and eye-catching. There are two basic layouts and a title slide to help you create org chart presentations. To add or remove elements, you can duplicate, add or remove the placeholders. Similarly, you can change the color, size, and overall design of the charts by formatting the shapes from the Ribbon menu.

12. Circular Organizational Chart PowerPoint Diagram

best powerpoint presentation with charts

This is another circular design template that can help account for hierarchies that don’t conform to the average structure of a conventional organization. The slides in the template present employees and hierarchies in the form of concentrical circles. The 5 layouts in the template enable creating organizational structures that can be represented in a full circle or arc.

Final Words

Org charts can be as simple or complex as the organizational structure itself. However, creating them in a clean-looking layout requires a considerable amount of skill. With the help of the PowerPoint templates mentioned in the list above, you can create org charts and revise them as frequently as you need to without constructing elaborate graphics using raster or vector graphic applications like Photoshop or Adobe illustrator.

The charts in the given PowerPoint templates can be exported as images in PowerPoint or you can use them to present your organizational structure without the need to spend a long time recreating charts in the form of PowerPoint slides.

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Chart, Chart Templates, Org Chart, Organization Structure, Organizational Charts Filed under Business

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SlashGear

5 Of The Best Free PowerPoint Templates For Any Project Or Presentation

Y ou don't need to start from scratch if you want to create a captivating presentation to hook audiences. PowerPoint offers a range of free templates you can use for a variety of purposes. Whether you're planning a personal project or making a plan for your next business idea, PowerPoint templates can save you a great deal of time building custom slides.

To access templates in PowerPoint, all you need is a Microsoft account, which grants you access to Microsoft 365 online (formerly Microsoft Office 365). Click on PowerPoint from the sidebar, then access the search bar at the top of the window to search for templates. The templates cover multiple purposes for use at work and home. While a fair amount of templates are available to premium members only, there are still a large number of free templates hidden away in Microsoft's expansive library. This is good news for those who've been drawn away from premium subscriptions after Microsoft announced price hikes for Microsoft 365 subscriptions .

While PowerPoint is widely used for giving basic presentations, it can also be incredibly practical for other occasions, such as planning events, mapping out project timelines, or giving an effective sales pitch. Check out these five free templates from PowerPoint.

Read more: Major PC Monitor Brands Ranked Worst To Best

Blue Spheres Pitch Deck

The Blue Spheres Pitch Deck template offers a stylish and corporate look if you want to give the best first impression for your next product or service. The template offers a minimal color palette alongside tools specifically targeted towards businesses. There are plenty of opportunities to showcase statistics, such as projected revenue growth, thanks to the template's multiple graph types and timelines.

The opening slides feature everything you need to introduce your product to investors and other companies. There's an About Us section followed by a Problem and Solution slide so you can clearly describe your company's aim. The template also offers multiple section dividers, so you can pick a style that best reflects your brand image. Several corporate images are featured throughout the template for a professional and polished look. However, if you're unhappy with any images, you can easily swap them. Right-click a picture, then select Change Picture to replace an image. PowerPoint preserves any image effects when replacing images, saving plenty of time and effort when editing your slides.

Infographic Resume

If you're building a resume, the last thing employers want to do is look through page after page of information. Infographic resume , a free template offered by PowerPoint, condenses all the details of your resume into one informative page.

On the right side of the template is an Experience column that you can use to showcase an informative work history. Most of the template is built from text boxes, so all you have to do is double-click a box and input your information for each category. The template neatly structures essential fields for your resume, including ones for company names, dates, job descriptions, and names of colleges.

Featured on the left side of the template are sections for a short personal profile, education, and any relevant skills to showcase. The Education section features customizable fields for names of colleges, the dates you attended them, and what degrees you acquired. At the bottom of the template is a section for your contact details, including a name, phone number, and any URLs you wish to add. Adding online links to your resume is a great way to show your work in a digital portfolio . Overall, PowerPoint's infographic template presents an appealing display to showcase your talents while remaining concise.

Event Planning Deck

PowerPoint's Event Planning Deck is a great option for organizing charity or fundraising events, but it can be tailored toward several other types of events. The template features essential tools for effective planning, including RSVP tracking, food and drink vendors, and budgeting.

Planning events can be a nightmare, especially if you're a person who writes things down only to forget them. PowerPoint's event planning deck template brings all the necessary details for your next event into one concise presentation to avoid a desk littered with sticky notes.

The Overview slide outlines key event details such as the date, location, and number of guests. This way, you can view all important information for your event at a glance. The remaining slides provide plenty of space to organize different aspects of your event. If you have several catering and entertainment options, the budgeting table includes pre-made columns for up to three choices. You can easily add more options by right-clicking a cell and selecting Insert. Whether you're hosting a party, school fayre, or a charity event, PowerPoint's Event Planning Deck is an excellent choice for arranging small events in minimal time.

Business Brainstorming Template

PowerPoint is probably not the first program that springs to mind when thinking about the best brainstorming tool for your team. The software does offer a range of effective brainstorming tools, however, including a great business brainstorming presentation template to promote productive ideation sessions.

Brainstorming can be a mess, so it's helpful to stick to a template, especially if you have some ground rules. The template traverses a typical brainstorming session, with slides covering an agenda, brainstorming objectives, and relevant next steps. Also included is a Rules section so you can ensure all your employees get a fair share of time to discuss their ideas.

The Summarize slide is a useful tool to help you process all the information covered in brainstorming sessions. You can use this slide to determine how to select ideas or restate decision-making criteria. While no slide is dedicated to creating a brainstorming diagram, PowerPoint offers unlimited potential to create powerful mind maps with its library of tools and shapes. Using a free version of PowerPoint online , you can access a range of editing tools underneath the Insert and Draw tabs to map out visual ideas. You can also add speaker notes to your PowerPoint presentation to capture ideas from specific team members.

Bold Project Timeline

Having a clear vision for your next project helps you stay on track and focus on the necessary steps toward your goal. PowerPoint's Bold Project Timeline template provides a neat step-by-step structure to help turn your next idea into a success.

The template offers diagrams for project timelines and outlines, featuring two of each. Like other templates, the project timeline uses text boxes so you can easily edit information. The timeline is broken into five steps (which unfortunately can't be edited), but you can add extra lines as sub-steps if desired.

The Project Outline slides utilize a different approach, which is arguably even simpler to use. Double-click the template to open the editing view, where you can edit headers and descriptions simultaneously. Also featured in the template is a Project Milestones slide, which lets you edit key dates and project deadlines.

You might think of PowerPoint purely as a tool for giving presentations, but there's a lot more it has to offer. Whether you're crafting an effective resume, building a project plan, or impressing investors with a business idea, you can find dozens of practical templates to use at no cost.

Read the original article on SlashGear .

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Microsoft Power BI Blog

Power bi february 2024 feature summary.

Headshot of article author Saveen Reddy

Welcome to the Power BI February 2024 update. We’ve got a lot of great features this month. Here are some key highlights:

  • Visual calculations make it easier than ever to do calculations that were very hard or even impossible.
  • The Power BI home provides a centralized location for all your Power BI desktop activities.
  • Fabric Copilot for Power BI can now add measure descriptions to your semantic model measures.
  • The Power BI add in now supports shareable links to make it easier for people to consume reports.
  • The new Explore feature gives you a better understanding of what’s in the data you’re exploring.

Fabric Community Conference

Join us at the Microsoft Fabric Community Conference the ultimate Microsoft Data & AI learning event, on March 26-28, 2024, at the MGM Grand, Las Vegas. With over 150 sessions for everyone who works with Power BI, Microsoft Fabric, SQL, Azure AI, and Purview , the conference promises a rich learning experience.

This is a unique opportunity to meet the Microsoft product teams building these technologies, the customers betting their businesses on them, and the partners that are at the forefront of deployment and adoption. Engage with this vibrant community, learn from their real-world experiences, stay abreast of the latest developments.

Please note that this event is in-person only. Sessions will not be recorded, streamed or made available for on-demand consumption.

Register today using code MSCUST for an exclusive discount ! Need help convincing your boss to attend? No problem!  Use this letter  to share with your boss about this unforgettable opportunity.

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  • Version number: v: 2.126.927.0
  • Date published: 02/16/2024

best powerpoint presentation with charts

On-object Interaction Updates

  • Enhanced Reference Layer in Power BI Azure Maps Visual 

Data connectivity

Certified connectors updates, storytelling in powerpoint – replace report urls with shareable links in power bi add-in, data overview in explore, directquery connections update, shared device mode is now ga, power bi custom visuals new local storage api, on-object interaction support for custom visuals, tmdl in power bi desktop developer mode, editor’s pick of the quarter, new visuals in appsource, multiple sparklines, rose donut pie chart by powerviz, xviz gantt chart by lumel, control chart xmr by nova silva, drill down graph pro, more users can now collaborate with protected pbix in power bi desktop.

Visual calculations 

A new way of doing calculations has arrived! You can now add calculations directly on your visual using visual calculations, which are DAX calculations that are defined and executed directly on a visual. A calculation can refer to any data in the visual, including columns, measures, or other visual calculations. This approach removes the complexity of the semantic model and simplifies the process of writing DAX. You can use visual calculations to complete common business calculations such as running sums or moving averages. Visual calculations make it easy to do calculations that were previously very hard or even almost impossible to do.

To use visual calculations while in preview, you need to enable it in Options and Settings  ➡️  Options  ➡️  Preview features . Select visual calculations and select OK . Visual calculations will be enabled after Desktop is restarted.

To add a visual calculation, you first need to select a visual. Next, select the New calculation button in the ribbon:

The new calculation button is shown on the Home tab of the ribbon in Power BI Desktop in the Calculations group.

To add a visual calculation, type the expression in the formula bar in the visual calculations edit mode that opens. For example, in a visual that contains Sales Amount and Total Product Cost by Fiscal Year , you can add a visual calculation that calculates the profit for each year by simply typing: Profit = [Sales Amount] – [Total Product Cost].

The visual matrix is updated as you add visual calculations using in the formula bar. New visual calculations are added as columns to the visual matrix.

Additionally, you can easily add a running sum of profit by writing:

Here is a visual with the two visual calculations we have just created:

A screenshot of a graph Description automatically generated

You can use many existing DAX functions in visual calculations. Functions specific to visual calculations are also available, such as RUNNINGSUM , PREVIOUS and MOVINGAVERAGE . Using these and other functions, visual calculations are much easier to read, write and maintain than the current DAX required.

We are only just getting started with this preview. There is a lot more that we have planned, so please stay tuned for updates in future releases. However, we invite you to jump in now!

For more information, read the dedicated blog post and documentation . Please try the preview today and let us know what you think .

Dynamic subscriptions for Power BI reports

Dynamic per recipient subscriptions is now available in Preview for Power BI reports! Like dynamic subscriptions for paginated reports , you can now distribute a personalized copy of a Power BI report to each recipient of an email subscription.

Imagine you have a report that includes sales data for your entire team. You want to schedule an email subscription that sends out a PDF copy of this report to each salesperson on a weekly basis, with the report filtered to only show their sales results.

This can now be done by connecting to a semantic model (previously Power BI dataset) that defines the mapping between recipients and respective filter values. When it’s time to send out the report, the latest data available in your semantic model will determine which employees should receive a report in their inbox, and with what filter values applied.

A screenshot of a computer New dynamic subscription, select and filter data.

See the documentation for dynamic subscriptions here.

This February release we added multi-visual container format support ! Previously, when multi-selecting across different visual types, the format pane did not support any options for formatting the visuals. Now, when multi-selecting different visuals, we’ve added formatting support for container formatting such as changing the size, background color, adding a shadow or turning on/off titles in bulk.

When multi-selecting different visual types (e.g. a line chart and bar chart):

A screenshot of a graph, Visualizations. Order Quantity by Year, Sales by Category.

We’ve also added the ability to format a visual’s container size and position even if it’s empty:

A screenshot of a graph, Visualizations. Select or drag fields to populate the visual.

This month we also bring you a handful of quality improvements to the on-object experience:

  • Bug fix : when working with a non-visual (text box, button, image, shape) the build pane accidentally closing automatically. The build pane now stays open unless explicitly closed regardless of selected item type.
  • Bug fix : style bug where the build pane was showing 5 icons across instead of the usual 6 has been fixed.
  • Bug fix : in some cases, the data flyout was extending beyond the window size making the search box hard to use, this has now been fixed.
  • Enhancement : When choosing a field using the data flyout – you can now click anywhere on the name, not just the checkbox next to it to select the field.

A screenshot of a computer, Data selecting Order Quantity.

5.Enhancement : If replacing a field in a visual that does not use an aggregation or date hierarchy (other dropdowns are disabled), we auto open the data dropdown to save an extra click.

A screenshot of a graph, Data selecting Category.

Power BI Home in Desktop is Enabled by Default  

We are excited to announce the new and improved Power BI Home as the default experience! The Power BI Home has been redesigned to provide a centralized and familiar location for all your Power BI activities within the desktop application. Our aim is to enhance your productivity and make it easier to discover and consume content.

With Power BI Home, you no longer need to navigate through multiple menus or tabs to access your files and reports. This intuitive interface serves as a hub, like other popular office products, where you can effortlessly manage your reports, all from a single location.

Whether you’re a seasoned Power BI user or new to the platform, Power BI Home ensures a consistent and seamless experience across all your Power BI activities.

Now, you can:

  • Initiate a new report directly from the new home screen.
  • Access reports from recommendations that we have curated.
  • Locate your most recent reports through the Quick Access lists.

A screenshot of a computer abilities within the new home screen.

Please continue to submit your feedback directly in the comments of this blog post or in our feedback forum .

Enhanced Reference Layer in Power BI Azure Maps Visual

We’re excited to introduce a significant enhancement to the Power BI Azure Maps visual reference layer feature. In response to valuable user feedback and in alignment with evolving industry standards, we have expanded the capabilities of the reference layer. Now, in addition to supporting the existing GeoJSON format, users can also utilize KML (Keyhole Markup Language) and WKT (Well-Known Text) formats.

We’re also adding URL as a data source alongside file upload. This addition offers users even more flexibility and convenience in importing spatial data into Power BI. Whether your data resides in GeoJSON, KML, WKT, or through a URL link, the Power BI Azure Maps visual seamlessly integrates these formats, ensuring a comprehensive and versatile geospatial analysis experience.

Measure descriptions with Copilot

Add descriptions to your semantic model measures with Fabric Copilot for Power BI! People building reports from your semantic model can see the name and description of your measures, making the description property essential documentation. And Fabric Copilot is here to help!

A screenshot of a computer Description automatically generated

Streamline your semantic model documentation by creating measure descriptions with Copilot .

1. Click on the model measure in the Data pane of Model view to see the measure properties .

2. Click on the Create with Copilot (preview) button under the Description textbox.

3. Review the measure description from Copilot, then click Keep it .

4. Now the measure description is in the Description box. Fine tune the description, as needed.

5. You update the measure later? No worries, just click the button again when you need the description updated!

Try this out today and let us know what you think! Get started today by turning on this public preview feature in Options > Preview features and learning more about how to get access to Fabric Copilot for Power BI on your tenant at https://learn.microsoft.com/power-bi/create-reports/copilot-introduction#copilot-requirements .

DAX query view improvements  

We released the public preview of DAX query view in November 2023, and in this release, we made the following improvements:

A screenshot of a computer, Boolean values are now showing in the Results grid.

  • A share feedback link has been added in Options > Preview features. We would love to hear your feedback on DAX query view!
  • A bug causing active query tab to stop being highlighted is fixed.
  • A bug with close brackets of a nested IFs DAX formula is fixed.

And we have released additional INFO DAX functions.

  • INFO.CHANGEDPROPERTIES()
  • INFO.EXCLUDEDARTIFACTS()
  • INFO.FUNCTIONS()
  • INFO.LINGUISTICMETADATA()

A screenshot of a computer, we have released additional INFO DAX functions.

Learn more about DAX query view at https://learn.microsoft.com/en-us/power-bi/transform-model/dax-query-view .

SingleStore, we’re thrilled to inform you that our connector has now officially moved out of beta. We want to express our gratitude for your valuable feedback and for being an essential part of our beta journey. Your insights have played a crucial role in shaping the enhancements we’ve made.

This upgrade comes with an exciting new feature – you can now cancel running queries, hassle-free. No more queries running in the background after you refresh the UI/visual or navigate across the pages in the report.

Our team is dedicated to continuously improving and adding even more useful features to enhance your experience. Thank you for your ongoing support, and we can’t wait to continue providing you with top-notch features that elevate your data connectivity and reporting capabilities.

When you add the Power BI add-in to a presentation, you can pick a report suggested to you or paste a link to a specific report.

When you paste a standard report link (the URL copied from the browser address bar), and if sharable links are enabled for your organization and allowed for this report, you have re-share permissions to this report, Power BI add-in can replace the link you pasted with shareable link. In that case you will see a checkbox added below the report URL that offers you automatic access to this report. Just mark this checkbox and Power BI add-in will create a shareable link for you.

Using a sharable link ensures that other users viewing the presentation have the required permission to see the report, and do not need to request access when viewing the presentation.

A screenshot of a computer, Using a sharable link ensures that other users viewing the presentation have the required permission to see the report, and do not need to request access when viewing the presentation.

Have you tried out the new Explore feature yet? This month we added a data overview feature to Explore that allows you to get the “gist” of what your data is all about. Powered by Copilot, data overview gives you a summary of what’s contained in the data you’re exploring and highlights some interesting tidbits to get you started. Let us know what you think!

A screenshot of a computer, Powered by Copilot, data overview gives you a summary of what’s contained in the data you’re exploring and highlights some interesting tidbits to get you started.

Maximum connections per data source  is a setting to configure the maximum number of connections DirectQuery opens for each underlying data source. This controls the maximum number of queries that can be executed concurrently against each data source and is configurable per semantic model.

We recently updated the upper limit of the number of concurrent Direct Query connections allowed per semantic model. The updated limits for each SKU are listed in the table below.

The upper limit for Power BI PPU is 100 active connections. Note that there is no change to the Power BI Pro and Report Server limits and the default maximum value remains as 10 concurrent connections.

Introduced last September, shared device mode is now generally available! With shared device mode, organizations can safely deploy the Power BI mobile app across their pool of shared devices.  Check it out !

This API allows Custom Visuals to store data directly in the local browser. Data stored locally is more secure and improves the performance of web apps. The API will be controlled by a global admin setting. Learn more about the API.

Our February release introduces the support of the new on-object interaction. This enhancement allows users to build and customize visuals directly on the visual in Power BI Desktop. It puts common actions for creating and formatting visuals on the visuals themselves, actions such as adding fields, changing visualization types, and formatting text.

The primary objective of Power BI Desktop developer mode is to provide friendly source control and co-development experience. With this objective in mind, you can now save your Power BI Project files (PBIP) using  Tabular Model Definition Language (TMDL)  format. TMDL has been designed from the ground up to be human-friendly, facilitating not only readability but also easy editing in any text editor. This represents a substantial enhancement for source control and collaborative development experiences, particularly when dealing with complex file diffs.  

Saving as a PBIP using TMDL is currently in preview. Before giving it a try, you must first enable this feature in Preview features: go to  File  >  Options and settings  >  Options  >  Preview features  and check the box next to “Store semantic model using TMDL format”.  

After enabling the preview feature, when saving as PBIP, your semantic model will be saved as a TMDL folder named “\definition” with separate files for each table, perspective, role, culture:  

After enabling the preview feature, when saving as PBIP, your semantic model will be saved as a TMDL folder named “\definition” with separate files for each table, perspective, role, culture: 

You can also upgrade existent PBIP files to TMDL , by just opening them and choosing “Upgrade” when you save:  

You can also upgrade existent PBIP files to TMDL, by just opening them and choosing “Upgrade” when you save: 

By default, Fabric Git Integration will still use Tabular Model Scripting Language (TMSL) to export the semantic model during the Public Preview. However, if the semantic model is imported into Fabric using TMDL, then Fabric Git Integration will export the definition into Git using TMDL in the event of any semantic model changes in the service.  

Learn more about TMDL in Power BI Project files  here .  

Visualizations

  • Inforiver Analytics+ (Charts+Cards+Tables)
  • Inforiver Premium Matrix / Table
  • Drill Down Donut PRO (Filter) by ZoomCharts
  • Date Picker
  • Enlighten Aquarium
  • Deneb: Declarative Visualization in Power BI
  • Comment – Dynamics 365 Finance business performance planning
  • Reporting – Dynamics 365 Finance business performance planning
  • Variance – Dynamics 365 Finance business performance planning
  • Matrix planning – Dynamics 365 Finance business performance planning
  • Copy – Dynamics 365 Finance business performance planning
  • Table edit – Dynamics 365 Finance business performance planning
  • Graphical planning – Dynamics 365 Finance business performance planning
  • Waterfall-Visual-Extended
  • Processifier Process Mining
  • flashbi fantail
  • Map by Squillion
  • Charticulator Visual Community (View)

New features were added to Multiple Sparklines on Oct 23

  • When you double click a line chart, it will zoom in to screen size of visual and you can then compare it with any other line chart in that column.
  • You can use different colors for each line chart in a field/column.
  • You can insert ratings with bands.
  • You can add beeswarm / distribution microchart.

A screenshot of a graph New features were added to Multiple Sparklines on Oct 23

Once you double click the line chart, it zooms in to the visual size. You can then compare it with another line chart in the same column. This is shown below:

A graph with purple lines Once you double click the line chart, it zooms in to the visual size. You can then compare it with another line chart in the same column.

Download this visual from APPSOURCE

For more information visit https://www.excelnaccess.com/sparklines/

or contact [email protected]

Rose/Donut/Pie Chart is a powerful visual that lets you build four types of charts – a rose, a rose donut, a donut, and a pie chart. These chart types are commonly used to display part-to-whole relationships, proportions of categorical data, and ratios. Each arc represents the ratio from the total for easy comparison.

Key Features:

  • Chart Options: Rose, donut, pie charts with style customization.
  • Data Colors: Choose from 30+ palettes, including color-blind mode.
  • Fill Patterns: Apply patterns or use custom images.
  • Smart Labels: Improve readability with data and leaf labels.
  • Arc Customization: Easily adjust arc radius, padding, and stroke.
  • Ranking: Filter Top/Bottom N, show others intelligently.
  • Center Circle: Multiple layers, text, icons, and images in the center.
  • Mouseover Text: Display dynamic details when hovering over arcs.
  • Image Labels: Integrate dynamic image URLs for enhanced visuals.
  • Conditional Formatting: Detect outliers and set smart rules for measures/categories.

Other features included are annotation, grid view, show condition, and accessibility support.

Business Use Cases: Finance, Healthcare, E-commerce, Education, Customer Demographics

🔗 Try Rose/Donut/Pie Chart for FREE from AppSource

📊 Check out all features of the visual: Demo file

📃 Step-by-step instructions: Documentation

💡 YouTube Video: Video Link

📍 Learn more about visuals: https://powerviz.ai/

✅ Follow Powerviz : https://lnkd.in/gN_9Sa6U

A screenshot of a chart Rose/Donut/Pie Chart is a powerful visual that lets you build four types of charts - a rose, a rose donut, a donut, and a pie chart. These chart types are commonly used to display part-to-whole relationships, proportions of categorical data, and ratios. Each arc represents the ratio from the total for easy comparison.

xViz Gantt Chart by Lumel is a Microsoft Power BI Certified Visual. As the most feature rich Gantt in Power BI – it is widely used across most Fortune 500 companies world-wide.

Why Large Enterprises Choose xViz Gantt Chart:

Real-time Alerts for Project Managers: Leverage Conditional Formatting to receive color-coded alerts and status flags, ensuring timely awareness of schedule delays or progress issues.

Visualize Task Dependencies: Easily identify causes of delays with the ability to plot task dependencies using connectors within the roadmap view.

Adaptable for Different Users: From Stakeholders tracking yearly progress to Project Managers analysing monthly views and Developers scrutinizing smaller time grains with flexibility across three distinct timeline levels.

Strategic Planning with Reference Lines and Ranges: Utilize Reference Lines and Ranges to mark crucial dates, holidays, sprints, or deadlines across projects.

Customization Galore:   Wide range of customizable options, including adjustable timeline limits, selectable week start days, and indentation customization for ragged hierarchies.

Hassle-Free Licensing:   The visual is free for use in Power BI Desktop. For sharing & collaborating on Power BI service, the licenses can be purchased directly from Microsoft AppSource.

A screenshot of a computer

Try xViz Gantt Chart today after watching the 2-minute video highlights.

Years ago, Stacey Barr introduced us to the magic of Control Charts. Magic it is, because it allows everyone to split their temporal data in two: random noise and real signals. And we all are looking for real signals, and don’t want to be distracted by random noise.

In our last release of the Control Chart XmR we have added several new features to make it even easier to find real signals and ignore random noise in your data.

First, we added a feature to allow any report consumer to override the applied rules. This allows everyone to analyze the effects of one specific rule or set of rules.

A screenshot of a computer First, we added a feature to allow any report consumer to override the applied rules. This allows everyone to analyze the effects of one specific rule or set of rules.

Several customers asked for a possibility to download the calculated values from the visual. Now you can download all values calculated by the Control Chart XmR, like: LCL, CL, UCL, sigmas and signals.

Don’t hesitate and try the new Control Chart XmR now on your own data by downloading it from the AppSource . All features are available for free to evaluate this visual within Power BI Desktop.

Questions or remarks? Visit us at: https://visuals.novasilva.com/ .

Drill Down Graph PRO lets you create elegant and user-friendly graphs to represent complex relationships between nodes. It’s ideal for both small and large network graphs and offers advanced features like cross-chart filtering and vast customization options. You can create hierarchies and explore them using this visual’s intuitive interactions.

Main features include:

  • Multiple layout options – dynamic, hierarchical, and radial
  • Focus nodes mode – for gradual exploration of graphs.
  • Customization options – choose colors, shapes, images, and labels.
  • Bidirectional links – show reciprocal relationships between nodes.
  • Touch device support – explore your data anywhere.

Popular use cases:

  • IT – asset management, IT infrastructure, IoT monitoring
  • Logistics – fleet management, stock management, parcel tracking
  • Sales & Marketing – community detection, account management, web analytics

ZoomCharts Drill Down Visuals are known for interactive drilldowns, smooth animations, and rich customization options. They support interactions, selections, custom and native tooltips, filtering, bookmarks, and context menu. Use them to create visually appealing and intuitive reports that business users will love on any device.

Get Drill Down Graph PRO from AppSource!

Learn more about Drill Down Graph PRO by ZoomCharts.

A screenshot of a computer ZoomCharts Drill Down Visuals are known for interactive drilldowns, smooth animations, and rich customization options. They support interactions, selections, custom and native tooltips, filtering, bookmarks, and context menu. Use them to create visually appealing and intuitive reports that business users will love on any device.

Have you ever wondered how to collaborate with your colleagues on sensitive data without compromising its security? Do you want to learn how to use Microsoft Purview Information Protection sensitivity labels to protect your data ?

If so, you’re in the right place! We’ll show you how to use sensitivity labels with protection to encrypt and protect your data, and how to enable more users to edit and republish encrypted PBIX files. By the end of this article, you’ll be able to collaborate more securely with your data in Power BI.

Protecting your data with Microsoft Purview

Compliance admins in your organization can use Microsoft Purview Information Protection  sensitivity labels  to manage their org’s sensitive data across different apps and services and meet regulatory and compliance requirements.

They define file protection policies for the sensitivity labels, which result in files being encrypted when such labels are applied, allowing only authorized users to open and edit these files in Office apps and Power BI Desktop.

Sensitivity labels are widely adopted by enterprises today and used to label and protect content in  Microsoft 365  apps such as Excel, PowerPoint, Word, and Outlook, and now in Power BI and Fabric as well.

All you have to do is enable Information Protection in Microsoft Fabric’s Admin Portal and let the labels do the rest.

A screenshot of a computer All you have to do is enable Information Protection in Microsoft Fabric’s Admin Portal and let the labels do the rest.

How Power BI Desktop enforces sensitivity label protection

In Power BI Desktop , we enforce label protection on PBIX files. To open a PBIX file, you either must be the label issuer or have one of the following usage rights .

These usage rights are elevated permissions, as they grant permission to change the sensitivity label. Because Power BI and Office apps use the same label policies, compliance admins may prefer not to grant these usage rights for Highly confidential labels. This might block you from collaborating with your colleagues when you’re sharing or downloading Power BI reports and trying to open them in the desktop app.

Collaborating and keeping label protection on PBIX files

By enabling “ Increase the number of users who can edit and republish encrypted PBIX files (preview) ” in your tenant, users that have been assigned with all of the following usage rights should be able to open, edit, and republish the protected PBIX file to the Power BI service:

  • View Content (VIEW)
  • Edit Content (DOCEDIT)
  • Save (EDIT)
  • Copy and extract content (EXTRACT)
  • Allow Macros (OBJMODEL)

Thus, users who were once restricted can now collaborate with protected files, while keeping protection consistent with the organizational policy.

Note: These usage rights are a sub-set of the “Co-Author” permissions preset in Microsoft Purview compliance center.

What are the restrictions and why?

In order to align with compliance requirements, users with these usage rights are lightly restricted while editing a protected PBIX file.

No exporting to unsupported formats –The user won’t be able to export to formats that don’t support sensitivity labels, such as CSV files.

A screenshot of a computer In order to align with compliance requirements, users with these usage rights are lightly restricted while editing a protected PBIX file. No exporting to unsupported formats –The user won’t be able to export to formats that don’t support sensitivity labels, such as CSV files.

No label change – The user can’t change the label on the PBIX file.

A screenshot of a computer No label change - The user can't change the label on the PBIX file.

Republishing to the original workspace only

Republishing to the original workspace only

Why restrict republishing into the original workspace only?

To remain compliant, we must keep users from gaining more permissions, including Power BI permissions (i.e., Read, Write, Reshare and Build). Meaning that a user who wishes to publish should not be able to publish to a workspace that might grant them additional permissions through Workspace roles.

Additionally, this feature is meant for collaborating and sharing items that are more restricted than usual, and confidential data is usually managed in a dedicated workspace. This restriction will prevent users from publishing confidential data across the tenant.

Side note: The file must be published at least once for other users to be able to republish it to that specific workspace. If the file has not yet been published, then the latest label issuer (the one who set the protected label) or a user with sufficient usage rights must publish it and then share the file with the other editors.

How to enable it

Prerequisite: The compliance admin must assign you and your colleagues the proper permissions for that sensitivity label.

Next, Fabric/Power BI admins must enable the feature in Admin Portal > Information protection > Increase the number of users who can edit and republish encrypted PBIX files (preview).

In Power BI Desktop, users who would like to open and edit protected PBIX files must enable the feature by opening File > Options and settings > Options > Preview feature > Less elevated user support.

Final words

With this new feature, users can now collaborate more easily with other users when working on confidential data in Power BI Desktop, without any loss of protection along the way.

That is all for this month! Please continue sending us your feedback and do not forget to vote for other features that you would like to see in Power BI! We hope that you enjoy the update! If you installed Power BI Desktop from the Microsoft Store,  please leave us a review .

Also, don’t forget to vote on your favorite feature this month on our community website. 

As always, keep voting on  Ideas  to help us determine what to build next. We are looking forward to hearing from you!

  • Microsoft Fabric
  • visual calculations

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