Senior Administrative Assistant Cover Letter Examples

A great senior administrative assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following senior administrative assistant cover letter example can give you some ideas on how to write your own letter.

Senior Administrative Assistant Cover Letter Example

Cover Letter Example (Text)

Marjan Cannarella

(992) 343-1895

[email protected]

Dear Janeal Colleary,

I am writing to express my genuine interest in the Senior Administrative Assistant position at Deloitte, as advertised on your company’s career page. With a solid five-year background in administrative roles at Ernst & Young (EY), I am confident in my ability to contribute effectively to your team and support the dynamic needs of your esteemed firm.

Throughout my tenure at EY, I honed my skills in managing complex schedules, coordinating logistics for high-level meetings, and handling sensitive information with the utmost discretion. My role required meticulous attention to detail, exceptional organizational abilities, and a proactive approach to problem-solving – skills that I understand are paramount in the fast-paced environment at Deloitte.

I have always been commended for my ability to manage multiple tasks efficiently while maintaining a high standard of work. I take pride in my capacity to serve as a central point of contact for both internal and external stakeholders, ensuring seamless communication and coordination. Moreover, my experience in preparing detailed reports and presentations has allowed me to support decision-making processes and enhance the productivity of the teams I have been part of.

I am particularly drawn to the opportunity at Deloitte because of your commitment to fostering a culture of excellence and innovation. I am eager to bring my expertise to a company that values continuous learning and offers opportunities for growth. My goal is to leverage my experience to not only fulfill the responsibilities of the Senior Administrative Assistant role but to exceed your expectations by adding value through my dedication and collaborative spirit.

Thank you for considering my application. I am looking forward to the possibility of discussing how my background, skills, and enthusiasm for the role can be aligned with the goals of Deloitte. I am excited about the opportunity to contribute to your team and am available at your earliest convenience for an interview.

Warm regards,

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Senior Administrative Assistant Cover Letter Examples (Template & 20+ Tips)

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Senior Administrative Assistant Cover Letter Example

Are you a senior administrative assistant seeking your next job? Writing an effective cover letter is a crucial step in the job search process. Our Senior Administrative Assistant Cover Letter Guide will help you create a winning letter that will impress employers and set you apart from the competition.

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

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Senior Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Senior Administrative Assistant position as advertised on [website]. With my experience, I believe I am the ideal candidate for this role.

I bring extensive experience as an administrative assistant in fast-paced environments. I have a history of providing excellent organizational and administrative support to a wide range of individuals, teams, and departments. I am highly organized and efficient, with excellent time management skills. I am also extremely adept at multi-tasking and managing multiple projects simultaneously.

I have extensive experience with MS Office Suite, including Word, Excel, and Outlook. I have also used various software applications, including document management systems, customer relationship management systems, and accounting software. I have a keen eye for detail and I am always up to date on the latest technology trends.

In my current role, I am responsible for providing administrative support to the department, including scheduling meetings, coordinating travel, preparing reports, and managing project tasks. I have also handled customer service functions, such as responding to emails and phone calls, and handling customer inquiries. I am also very comfortable communicating with a variety of stakeholders, including clients, vendors, and partners.

I am confident that I have the skills and experience necessary to be an excellent Senior Administrative Assistant. I am eager to learn more about the position and to discuss how I can contribute to your team. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Senior Administrative Assistant Cover Letter?

A Senior Administrative Assistant cover letter is an essential tool when applying for a position in this competitive field. A strong cover letter can help you stand out from the crowd and demonstrate to potential employers why you are the best candidate for the job. Here are a few reasons why you need a Senior Administrative Assistant cover letter:

  • To emphasize your relevant skills and experience that would make you a great candidate for the position.
  • To demonstrate your knowledge of the company and its objectives.
  • To show that you have the necessary skills to effectively carry out the duties of the job.
  • To show your enthusiasm for the role and demonstrate your commitment to the position.
  • To prove that you understand the role and the company’s culture.
  • To stand out from other candidates and give employers a reason to consider you for the position.

A Few Important Rules To Keep In Mind

  • Keep the letter concise and to the point. Aim for one page only.
  • Begin your letter with a polite salutation followed by the company name and address.
  • Open with a strong introduction that captures the reader’s attention.
  • Outline your relevant experience and qualifications and how they make you an ideal candidate for the role.
  • Highlight your key accomplishments and successes.
  • End your letter with a call to action and contact details.
  • Remember to proofread your letter and check for typos and grammatical errors.
  • Make sure your letter is tailored to the company and the position.
  • Use a professional tone and language throughout.

What's The Best Structure For Senior Administrative Assistant Cover Letters?

After creating an impressive Senior Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Senior Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Senior Administrative Assistant Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to apply for the Senior Administrative Assistant position at [Company Name]. I strongly believe that my experience, skills, and enthusiasm make me an ideal candidate for the role.

I have worked in administrative roles for the past 8 years. During this time, I have developed a strong set of skills which I believe make me a great fit for this position. I am experienced in handling sensitive information and confidential documents in a secure manner, as well as coordinating travel arrangements and managing calendars. I am also familiar with using a range of software, including Microsoft Office and Google Suite.

In addition to my administrative experience, I am an excellent communicator and have experience in managing relationships with clients and colleagues. I am also highly organized and efficient, and have a proven track record of completing projects within tight deadlines. I am confident that I can bring all of these skills to your organization and make an immediate impact.

I am excited to join a team that is dedicated to providing top-tier administrative support. I am confident that I can help your organization reach its goals and objectives. I look forward to discussing this role further and demonstrating my capabilities during an interview.

Thank you for your time and consideration. I look forward to hearing from you.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Senior Administrative Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Not addressing the cover letter to the hiring manager.
  • Using a generic cover letter.
  • Including irrelevant information.
  • Neglecting to proofread the cover letter.
  • Not tailoring the cover letter to the job description.
  • Not mentioning the company’s culture and values.
  • Not including accomplishments.
  • Not making a positive impression.
  • Not including contact information.
  • Using outdated language.

Key Takeaways For a Senior Administrative Assistant Cover Letter

  • Highlight your experiences in administrative work and customer service, as well as any other relevant skills.
  • Showcase your organizational skills, attention to detail, and ability to multitask.
  • Emphasize your interpersonal and communication abilities, both written and verbal.
  • Mention any software or office programs you are proficient in.
  • Include any awards or recognition you have received for your work.
  • Demonstrate your commitment to meeting deadlines and staying organized.
  • Explain your ability to maintain confidentiality and discretion when handling sensitive information.

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Senior Administrative Assistant   Cover Letter

Senior administrative assistant cover letter (with examples).

Are cover letters even important anymore? Seeing many job applications list them as optional would probably lead you to believe not. So why waste your time writing one if it isn’t required?

Writing a cover letter is definitely not a waste of time, even though there’s a good chance it won’t be read by a recruiting manager .

Come again?

Submitting a cover letter, even if it’s not required, does have some valuable benefits:

It shows you have a good work ethic and you won’t hesitate to put in extra time and effort.

It allows you to provide additional context and talk about your experiences in ways that aren’t as easily conveyed in bullet points on your resume .

It serves as an opportunity to introduce yourself professionally to a company and make a good first impression.

Even if your cover letter is never read, you now have a list of your best talking points ready to discuss in an interview.

Hiring managers are used to skimming through stacks of generic cover letter templates sent as a formality rather than a genuine attempt at an introduction. Many of these letters were downloaded from the web and tweaked to include the applicant’s name and position without providing any personal information about the candidate.

This is why, if your cover letter is going to have any hope of breaking through the manager’s trance as he or she skims and flips, your letter needs to demand attention right from the start. And no, that doesn’t mean you should try to stand out by printing it on colored, scented paper or using funky fonts. Those letters will end up in the reject pile without even a glance.

Your goal is professionalism and quality content. If you follow the cover letter examples and tips in this article, your letter may give you a substantial edge over your competition and help you secure that coveted interview.

Looking for a job? These position are hiring now near you:

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Parts of a Senior Administrative Assistant Cover Letter

The day-to-day duties of a senior administrative assistant often overlap with the role of a secretary, receptionist , or executive assistant and can include making travel arrangements, arranging meetings, taking notes, managing phone calls, scheduling appointments, organizing calendars, and other similar administrative tasks.

Organization, multitasking, and communication skills are a must to handle this type of role, so those are the skills you should prominently highlight in your cover letter. As an exciting job prospect for former executive assistants , there will likely be a lot of competition for these types of jobs, especially in the wake of COVID.

Whether your cover letter is for an internship , promotion , entry-level job , or a career change , a senior administrative assistant cover letter should include these standard key components:

Your contact information

The organization’s information

Dear [Manager Name],

First paragraph: intent and the opening hook

Second paragraph: main body with key skills and accomplishments in relation to the job requirements

Third paragraph: closing lines with a compelling call to action

Best regards, followed by name and title

Proper formatting should include fitting your cover letter on one side of a single sheet of paper, which means you have a limited amount of space to work with. Make sure every sentence contributes to your pitch in a constructive way.

Your cover letter needs to look professional. If you’re unsure about proper layout and formatting, browse free cover letter templates for help and inspiration.

Senior Administrative Assistant Cover Letter Opening

Start with your contact info. It’s important to include the contact information for both you and the company to which you are applying at the top of the letter. Don’t forget, your goal is to be contacted for an interview, so don’t make a hiring manager hunt for this information.

If you don’t know the hiring manager’s name , use a gender-neutral greeting such as “Dear [Company Name] Recruitment Manager.” If at all possible, you should address your cover letter to the hiring manager by name.

Tip: Using “Dear Sir or Madam” or “To whom it may concern” is not a good start to your letter. Such a generic greeting may inadvertently raise a red flag and make a hiring manager suspect that you are sending a mass letter to multiple companies without taking the time to personalize each one. Even if that’s an incorrect assumption, it’s still not a great first impression.

Although a neutral “Dear Hiring Manager” or similar phrase is acceptable in place of a name, you should strongly consider mentioning the company and/or department for a little more personalization.

The opening to your cover letter should start with your announcement that you are applying for the position and be immediately followed with an impactful accomplishment. Numbers are proven eye-catchers, so if you’re able to quantify your achievement with statistics or dollar amounts, your letter will be starting strong.

Jane Doe Senior Administrative Assistant 9876 Home Avenue Sample, NC 27010 123-867-5309 [email protected] linkedin.com/in/janedoe March 10, 2021 John Smith Recruitment Manager Big Global Company 5432 Bustle Street Commerce, CA 94108 Dear Mr. Smith, I am applying for the Senior Administrative Assistant position at Big Global Company. With three years of experience as an administrative assistant at Ecom, I slashed office supply costs by net savings of $4,000 annually by relying on my skills in negotiation and vendor management. I believe a position at Big Global Company is the right choice for my skill set, experience, and career goals .

Note that the applicant in the example didn’t rely on market buzzwords and empty, generic claims about increasing revenue. Instead, she personalized her cover letter by providing exact numbers to demonstrate her years of experience and her commitment to cutting costs.

This type of technique is likely to catch a hiring manager’s attention, and it immediately indicates that this isn’t just another cover letter template downloaded and passed off as original.

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Senior administrative assistant cover letter body.

The opening is designed to grab attention. Once you have that, the cover letter body should continue driving that enthusiasm straight into the main pitch to sell yourself and prove that you’re the best candidate. You need to explain:

Why you want this job

The skills that qualify you for the specific requirements of the job

Why you are the perfect fit for the position

Don’t drop the ball here by resorting to the common cover letter mistake of simply listing off general skills and accomplishments that are irrelevant to the job listing. Those skills should already be listed in your resume ; don’t repeat them verbatim.

Instead, it’s much more important to demonstrate that you’ve not only taken the time to research the position and company but also fully understand what’s expected of you. Then, tie your most relevant skills directly to the company’s needs.

My primary goal is to improve office organization while reducing overhead costs without compromising necessary tools and resources. I’m especially interested in the culture, innovation, and potential for future development with Big Global Company. Your job listing on Zippia specifies that you’re searching for a candidate who can train and upskill other administration staff members, facilitate client events, and make travel arrangements for senior executives. My track record at Ecom proves that I have those necessary skills: Train and upskill: Onboarded and trained five administrative employees and implemented a company-wide mentorship program that allowed interns and entry-level staff to shadow senior employees for a day Facilitate events: Led the corporate planning committee to arrange a regional event that brought in more than $1 million in revenue for Q4 Make travel arrangements: Coordinated conference schedules, transportation, and hotel lodging for twenty executive employees for multiple corporate events

Note that the applicant first stated her goal, then demonstrated that she understands the company’s needs. She then provides a full breakdown of specific personal examples to prove that she is capable of fulfilling the company’s demands. This easy-to-read format draws a clear connection to show why she’s a great candidate.

Senior Administrative Assistant Cover Letter Closing Lines

Your final sentence should end the letter on a high note that leaves a lasting impression. You don’t want to leave your strong pitch hanging, after all. Keep your momentum going all the way to the very end.

A strong conclusion should consist of a quick recap and optimistic closing that reminds the hiring manager why you are a great candidate who deserves an interview.

I look forward to discussing how my interpersonal, clerical, and communication skills as well as my extensive background working in administrative roles can help you meet your efficiency goals at Big Global Company over the next year and decade. Best regards, Jane Doe Senior Administrative Assistant 123-867-5309 [email protected]

In this example, the applicant wrapped up her closing in a way that showcases her knowledge, enthusiasm, and desire for the company’s short-term and long-term success. This sets her up to continue this conversation about her goals in the interview phase.

Example of a Senior Administrative Assistant Cover Letter

Putting all the parts together illustrates how the ideal cover letter should start with an attention-grabber and maintain that same level of energy and competency throughout the entire pitch.

Jane Doe Senior Administrative Assistant 9876 Home Avenue Sample, NC 27010 123-867-5309 [email protected] linkedin.com/in/janedoe March 10, 2021 John Smith Recruitment Manager Big Global Company 5432 Bustle Street Commerce, CA 94108 Dear Mr. Smith, I am applying for the Senior Administrative Assistant position at Big Global Company. With three years of experience as an administrative assistant at Ecom, I slashed office supply costs by net savings of $4,000 annually by relying on my skills in negotiation and vendor management. I believe a position at Big Global Company is the right choice for my skill set, experience, and career goals. My primary goal is to improve office organization while reducing overhead costs without compromising necessary tools and resources. I’m especially interested in the culture, innovation, and potential for future development with Big Global Company. Your job listing on Zippia specifies that you’re searching for a candidate who can train and upskill other administration staff members, facilitate client events, and make travel arrangements for senior executives. My track record at Ecom proves that I have those necessary skills: Train and upskill: Onboarded and trained five administrative employees and implemented a company-wide mentorship program that allowed interns and entry-level staff to shadow senior employees for a day Facilitate events: Led the corporate planning committee to arrange a regional event that brought in more than $1 million in revenue for Q4 Make travel arrangements: Coordinated conference schedules, transportation, and hotel lodging for twenty executive employees for multiple corporate events I look forward to discussing how my interpersonal , clerical, and communication skills as well as my extensive background working in administrative roles can help you meet your efficiency goals at Big Global Company over the next year and decade. Best regards, Jane Doe Senior Administrative Assistant 123-867-5309 [email protected]

Final Thoughts

Following the format laid out in this article will help your cover letter shine. To help bolster your application, you may also consider mentioning a referral in your cover letter and following up your submission or interview with an email thanking the company for their consideration .

Crafting a good cover letter seems to be a dying art these days, but even if cover letters aren’t in high demand like they used to be, they can still go a long way toward showing off your skills in a way that goes beyond the confines of your resume.

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Senior Administrative Assistant Cover Letter Example

Writing a cover letter to accompany your application for the position of Senior Administrative Assistant can be a challenging task. After all, it’s important to accurately portray your skills and experience while also conveying your enthusiasm and interest in the role. Fortunately, there are steps you can take to make the cover letter-writing process easier. This guide provides useful tips on how to craft an effective cover letter and a sample letter so you can get started.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

cover letter for senior administrative assistant

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Senior Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the Senior Administrative Assistant position at [Company Name]. I am confident that my professional experience, attention to detail, and excellent organizational skills make me an ideal candidate for this role.

My background in administrative support spans more than eight years in a variety of industries. In my current role as an Administrative Assistant at [Company Name], I am responsible for managing complex schedules, organizing meetings and events, creating presentations and reports, and acting as a liaison between the executive team and internal departments. I am also highly proficient in Microsoft Office Suite and have experience with a variety of customer service software.

I understand the importance of providing excellent customer service, and I enjoy helping people. I am confident that I can quickly learn your company’s policies and procedures and make an immediate contribution to your team. I am also an enthusiastic learner and enjoy taking on new challenges.

I am excited to learn more about this role and explore how my qualifications and skills could benefit [Company Name]. Thank you for your time and consideration.

[Your Name]

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What should a Senior Administrative Assistant cover letter include?

A senior administrative assistant cover letter should include an introduction that briefly summarizes your professional background, experience and qualifications to show why you are a good fit for the job. It should also demonstrate your enthusiasm and interest in the role.

Your cover letter should then highlight your relevant skills and experience that are related to the job. Be sure to include your knowledge of office technologies, organization skills, and ability to work with multiple tasks at once. Include any language abilities or organizational certifications that you possess.

You should also include any experience you have in working in a fast- paced, challenging environment and the ability to prioritize tasks. Explain why you are looking to move into a more senior role and what makes you an ideal candidate for the position.

Finally, provide a strong closing statement to offer your availability for an interview and thank the employer for their consideration.

Senior Administrative Assistant Cover Letter Writing Tips

Writing a cover letter as a senior administrative assistant can be intimidating, especially if you have a lack of experience in the field. Whether you are applying for a new job, seeking a promotion, or transitioning from an entry- level role, a well- crafted cover letter can help you stand out from other applicants. Here are some tips to help you create a successful senior administrative assistant cover letter:

  • Start Strong: Make sure your letter is eye- catching from the start by introducing yourself and clearly stating the position you are applying for.
  • Highlight Your Skills: Senior administrative assistants need strong organizational and communication skills. Make sure to emphasize how your skills and qualifications match the job requirements.
  • Showcase Your Accomplishments: Use concrete examples of your successes in previous positions to demonstrate your value as an employee.
  • Use the Right Tone: Your cover letter should be professional and polite. Avoid using overly casual language or humor, and avoid using too many technical terms or jargon.
  • End With a Call to Action: Conclude your cover letter with a strong call to action by asking the employer to contact you.

By following these tips, you can create an effective cover letter that will help you stand out from other applicants and get the job you want. Good luck with your job search!

Common mistakes to avoid when writing Senior Administrative Assistant Cover letter

Writing a cover letter for a senior administrative assistant role can be a daunting process. You want to make sure you stand out from the competition and that your letter is professional and effective. To help ensure your letter is successful, here are some of the most common mistakes to avoid when writing a senior administrative assistant cover letter:

  • Not Tailoring Cover Letter to the Role: It is important to tailor your cover letter to the specific role you are applying for. You should take the time to research the company and position and include relevant details in your cover letter. This will demonstrate to the hiring manager that you have put thought and effort into your application.
  • Not Proofreading: After you have finished writing your cover letter, make sure to proofread it. It is important to double check your spelling and grammar, as well as the formatting of your document. A well- written and error- free cover letter can make a good impression on the hiring manager.
  • Not Talking About Your Accomplishments: A senior administrative assistant cover letter should include details about your accomplishments and experiences. You should include any relevant certifications or qualifications, as well as any relevant job experience. Talk about what you can bring to the role and why you would be a strong candidate.
  • Not Closing Your Letter: Always make sure to include a closing section in your cover letter. This should include a thank you to the hiring manager for their time and a call to action. You should also include your contact information in the closing section.

Following these tips can help ensure your cover letter for a senior administrative assistant role is effective and successful. Avoiding these common mistakes will help you make a great first impression on the hiring manager.

Key takeaways

Writing a cover letter for a senior administrative assistant role can be a daunting task. After all, you’re competing against other experienced professionals for the role. But, with the right approach, you can make your cover letter stand out from the rest. Here are some key takeaways for writing an impressive senior administrative assistant cover letter:

  • Make sure your cover letter is tailored to the specific job you are applying for. Highlight skills that are relevant to the role and emphasize how you can add value to the team.
  • Showcase your experience and accomplishments in a clear and concise way. Make sure to provide evidence of your track record of results and accomplishments.
  • Highlight why you are the ideal candidate for the role. Focus on both the skills you can bring to the role as well as your dedication to the role and the team.
  • Make sure to proofread your cover letter. Typos and errors can make you appear unprofessional, so it’s important to triple check for any errors prior to submitting your application.
  • Demonstrate your ability to communicate effectively. Your cover letter should be well- written, with correct grammar and punctuation, and be free of any spelling errors.

By following these key takeaways for writing an impressive senior administrative assistant cover letter, you can make sure that your application stands out from the rest. Good luck with your application!

Frequently Asked Questions

1. how do i write a cover letter for an senior administrative assistant job with no experience.

Writing a cover letter for a Senior Administrative Assistant job with no experience can be a challenge. However, by highlighting relevant skills you have developed in other areas, such as customer service, organization, and communication, you can demonstrate your aptitude for the role. Additionally, it’s important to make sure your cover letter projects enthusiasm, confidence, and professionalism. Start by introducing yourself and elaborating on why you are interested in the role and how your skills are transferable. Then, provide specific examples of accomplishments from previous roles or extracurricular activities that show you have the skills needed for the job. Finally, close by expressing your excitement for the opportunity and expressing your gratitude for their time and consideration.

2. How do I write a cover letter for an Senior Administrative Assistant job experience?

When writing a cover letter for a Senior Administrative Assistant job with experience, it’s important to highlight your experience and accomplishments. Start by introducing yourself and your background in the role. Then, provide examples of how you have used your skills to add value to past positions, such as increasing efficiency or streamlining processes. Additionally, it’s important to mention any specific administrative tasks that you have mastered, such as using office equipment or software. Finally, make sure to convey your enthusiasm for the role and your eagerness to put your experience to work.

3. How can I highlight my accomplishments in Senior Administrative Assistant cover letter?

When highlighting your accomplishments in a Senior Administrative Assistant cover letter, it’s important to provide specific examples from your past experiences. For example, you can mention if you have implemented new processes or procedures that have increased efficiency. Additionally, you can mention any awards or recognition that you have received in the role, such as an Employee of the Month award or a perfect attendance award.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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5 Administrative Assistant Cover Letter Samples in 2024

Stephen Greet

  • Administrative Assistant (AA) Cover Letter
  • Entry-Level AA
  • Executive AA
  • Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Crafting a concise cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024.

cover letter for senior administrative assistant

Administrative Assistant Cover Letter Example

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Administrative assistant cover letter template

Why this cover letter works

  • Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

Entry-level administrative assistant cover letter template

  • Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
  • Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Executive administrative assistant cover letter template

  • Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
  • Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Senior administrative assistant cover letter template

  • Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Legal administrative assistant cover letter template

  • Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

  • Administrative Assistant Resume
  • Business analyst
  • Human resources
  • Operations manager
  • Product manager

Write an Effective Administrative Assistant Cover Letter

Content employee smiles and works at desk with blue laptop and coffee mug

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

cover letter for senior administrative assistant

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

cover letter for senior administrative assistant

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

cover letter for senior administrative assistant

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martinez

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

cover letter for senior administrative assistant

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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cover letter for senior administrative assistant

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cover letter for senior administrative assistant

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

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Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

  • An Outstanding Administrative Assistant Cover Letter Example
  • 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
  • 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

  • Full Name: Your complete name should be at the top of the page.
  • Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
  • Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
  • Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
  • Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
  • Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

  • Company Name: Specify the company you're applying to.
  • Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
  • Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
  • Location: Include the city and state or country, particularly for globally operating companies. 
  • Email Address (Optional): If available, include the hiring manager's email address.
  • Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

  • Dear Mr. Smith,
  • Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

  • Dear Administrative Department,
  • Dear Administrative Hiring Team,
  • Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

  • Kind regards,
  • Respectfully,
  • Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

Administrative Assistant Cover Letter Structure

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

Administrative Assistant Cover Letter Examples

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

  • Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
  • Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
  • Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Senior Administrative Assistant Cover Letter Example

Senior Administrative Assistants render clerical and administrative support to the key executives of the organization. These experienced professionals organize meetings, liaison with clients, maintain filing systems, create presentations, write and deliver reports, and handle correspondence. To become a successful Senior Administrative Assistant, one must have excellent organizational skills and handle multiple tasks concurrently. And all these specific skills have to be listed on the cover letter in order to get noticed by the hiring employer.

Write an amazing cover letter for the position of Senior Administrative Assistant Cover Letter using our professional writing tips. The trick is in making sure that you provide the necessary information that catches the eye of the recruiter. Use our Senior Administrative Assistant Cover Letter Sample to craft an ideal cover letter and personalize it according to the company you are applying to.

Senior Administrative Assistant Cover Letter example

  • Cover Letters
  • Office & Administrative

A Senior Administrative Assistant is hired to support managers, and employees through a variety of tasks relating to organization, and communication. The job scope includes ensuring that all administrative tasks are completed accurately and that it is delivered with high quality and promptly. The job description entails supporting the senior manager and the day-to-day office operations.

What to Include in a Senior Administrative Assistant Cover Letter?

Roles and responsibilities.

  • Supporting senior managers and executives with daily clerical tasks.
  • Planning meetings and noting minutes.
  • Scheduling appointments, and updating the calendar .
  • Making travel arrangements and reservations for senior managers.
  • Developing and maintaining filing systems.
  • Creating spreadsheets and presentations.
  • Providing statistical and budget reports.
  • Greeting and providing first-hand support to visitors.

Education & Skills

Senior administrative assistant skills:.

  • In-depth understanding of office management and daily operations.
  • Hands-on experience with MS Office.
  • Working knowledge of Office equipment, like printers, and fax machines.
  • Strong communication and time-management skills.
  • Tech-savvy.

Senior Administrative Assistant Education Requirements:

  • High school diploma or GED.
  • Proven work experience.
  • Training or certification in Administrative assisting or personal secretary.

Senior Administrative Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.,

Upon review of your posting for a Senior Administrative Assistant, I was eager to submit my resume for your perusal. As a highly experienced and organized professional with solid administrative support experience, and exemplary interpersonal capabilities, I am prepared to significantly contribute to the organization’s goals.

My background includes driving efficiency in the company by overseeing the administrative processes and functions, and ensuring that the staff adheres to a deadline-driven environment. From making travel arrangements for the senior management to coordinating project management, and facilitating meetings, I excel at task prioritization and collaborating efficiently with peers and the management team.

Summary of my highlighting qualifications includes –

  • Accountable for a wide range of administrative and support functions including inventory tracking, logistics management, data entry, handling correspondence, report generation, and front desk management.
  • Exhibiting a steadfast commitment to providing robust support within a challenging customer-facing environment while adhering to internal policies, procedures, and regulations.
  • Streamlining operations and achieving organizational success; coordinating and scheduling conferences; and handling travel and logistical arrangements.
  • Proficiency in multitasking while providing top-notch interpersonal, organization, and communication skills.
  • Expertise in developing, and conducting business/social events, and board meetings.
  • Training and mentoring junior administrative staff, evaluating performances, and supervising day-to-day tasks and special projects.
  • Proficiency in a range of software, and applications including MS Office Suite, and Salesforce. Com; and various social channels.

With my skills in office administration and talent to adapt quickly to new technologies, I am confident that my strengths will be beneficial to your company. And I also assure you that my additional potential will readily translate to your environment. The chance to offer more insight into my qualifications would be appreciated.

Thank you for your consideration. Looking forward to speaking with you soon.

Sincerely, [Your Name]

The strongest cover letter opens the door for many opportunities. Hence, aspirants for this role should create this document by keeping in mind their ambition, and passion for serving in this discipline. The ultimate goal should be to attract the employer through this cover letter. Highlight, what is necessary and matches with the specified job description. Our above cover letter sample is a perfect picture of how it should be. Also, for help with resume creation, refer to our Senior Administrative Assistant Resume Samples .

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Related Office & Administrative Cover Letters

Senior Administrative Officer Cover Letter Example

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3 entry level administrative assistant cover letters.

Approved by real hiring managers, these Entry Level Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Entry Level Administrative Assistant Roles

Table of contents

  • Entry Level Administrative Assistant
  • Office Coordinator
  • Alternative introductions for your cover letter
  • Entry Level Administrative Assistant resume examples

Entry Level Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, quantifying achievements.

Highlighting a specific achievement and quantifying its impact shows the hiring manager that you have a track record of success and can bring real value to the company.

Passion for Productivity

Sharing a personal passion related to the role demonstrates to the hiring manager that you are genuinely motivated and dedicated to your work. This sets you apart from other candidates.

Company Values

Showing that you appreciate the company's values and mission helps build a connection with the hiring manager and demonstrates that you have done your research on the company.

Showcase tangible accomplishments

In this cover letter, the candidate gives concrete examples of how they've made an impact in their previous role. By providing specific details about their internship at Resume Worded, they demonstrate their ability to streamline processes in a way that saves time and resources. This tells me that the candidate isn't just saying they have experience, they're showing me what that experience looks like in practice.

Highlight your ability to foster team collaboration

This individual doesn't just focus on their own accomplishments, they also emphasize how their actions contributed to the overall team performance. By coordinating a weekly team meeting that improved communication and boosted productivity, they've shown potential employers that they're team-oriented and understand the importance of effective communication in a collaborative workplace.

Office Coordinator Cover Letter Example

Demonstrate initiative and problem-solving.

What stands out about this cover letter is the candidate's initiative in identifying and tackling a problem in their previous role. By revamping the client communication system, they helped increase customer satisfaction scores by 25%. This example not only shows that the candidate is proactive, but it also indicates that they have strong problem-solving skills and a customer-focused approach.

Show how you've contributed to cost savings

This candidate smartly highlights how their actions led to tangible cost savings. By developing a system for tracking and managing office supplies, they reduced costs by 10% in the first quarter alone. This demonstrates their ability to think strategically about operations and their understanding of the importance of cost efficiency in business.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Administrative Assistant Roles

  • Administrative Assistant Cover Letter Guide
  • Entry Level Administrative Assistant Cover Letter Guide
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  • Medical Administrative Assistant Cover Letter Guide
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  • Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

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cover letter for senior administrative assistant

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

cover letter for senior administrative assistant

Administrative Assistant Senior

How to apply.

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to the responsibilities and requirements of this position.

This is a hybrid position. 

Being part of something greater, of serving a larger mission of discovery and care  that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good. 

The Office of Research and Sponsored Projects (ORSP) safeguards and advances U-M's research enterprise by providing its partners with efficient pre-award and non-financial post-award services for the compliant administration of externally sponsored grants, contracts, and ancillary agreements. ORSP aspires to be recognized across the globe as the leading provider of innovative, and high-value guidance on the conduct of sponsored research and other funded activities. Additional information regarding ORSP is available on our website . 

The incumbent in this position will report to the ORSP Executive Assistant. Under general direction, the Administrative Assistant Senior will provide comprehensive administrative support to the Director, Operations and Administration and the Executive Director, Sponsored Projects. This role requires exercising considerable discretion and independent judgment, capable of analyzing complex information requests and determining intricate trends. The ideal candidate will have a high school education or equivalent and more than four years of relevant experience.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: 

Generous time off 

Many choices for comprehensive health insurance 

Long-term disability coverage 

Flexible spending accounts for healthcare and dependent care expenses and parental leave options

Hybrid working arrangements, including a combination of on-campus and remote work 

A retirement plan that provides two-for-one matching contributions with immediate vesting 

Dental and vision insurance

Responsibilities*

Calendar Management: Efficiently manage and organize schedules for the Director and Executive Director, including scheduling appointments, meetings, and conference calls. 

Meeting Support: Attend meetings and take detailed notes, ensuring accuracy and completeness. Assist in preparing meeting agendas, materials, and follow-up actions. 

Event Planning: Coordinate logistics for internal and external events, such as workshops, conferences, and seminars. This includes venue selection, catering arrangements, and attendee management. 

Travel Support: Coordinate travel arrangements, including conference registration and airfare. Prepare travel expense reports. 

Workplace Culture Initiatives: Oversee workplace culture initiatives aimed at promoting a positive and inclusive work environment. Collaborate with HR and other stakeholders to implement initiatives and activities. 

Presentation and Slide Deck Drafting: Assist in creating professional presentations and slide decks for internal and external use. Ensure materials are well-organized, visually appealing, and aligned with organizational standards. 

Administrative Tasks: Provide general administrative support, including managing correspondence, filing documents, answering phones, and handling inquiries. Prepare expense reports.

Backup coverage: provide backup coverage for the Executive Assistant and Receptionist. Activities include coverage for email inquiries as well as office reception as needed.

Confidentiality: Exercise discretion and maintain confidentiality in handling sensitive information and documents.

Required Qualifications*

High school education or equivalent. 

More than four years of experience in administrative support roles, preferably in a corporate or academic environment. 

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels. 

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and/or Google Suite (Google Docs, Google Sheets, etc.) and other relevant software applications. 

Proven ability to work independently with minimal supervision and as part of a team. 

Attention to detail and accuracy in all work activities. 

Ability to adapt to changing priorities and work in a fast-paced environment.

Desired Qualifications*

Familiarity with U-M policies and procedures related to research administration (including, but not limited to, accounting, purchasing, personnel, and regulatory compliance).

Additional Information

The Office of Research and Sponsored Projects seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and to maintain the excellence of the University. We welcome applications from anyone who would bring additional dimensions to the University's research mission, including women, members of minority groups, protected veterans, and individuals with disabilities. The Office of Research and Sponsored Projects, like the University of Michigan as a whole, is committed to a policy of nondiscrimination and equal opportunity for all persons and will not discriminate against any individual because of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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Administrative Assistant Job Description: How To Recruit an Administrative Assistant

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The administrative assistant is the backbone of every office. They answer calls, organize records and help with other administrative tasks that ensure office efficiency.

In this guide, we at the MarketWatch Guides team provide a detailed overview of the administrative assistant position. Our goal is to equip business owners, HR professionals and hiring managers with a comprehensive understanding of the role so that they can write an effective job description to recruit for their administrative assistant.

What Is an Administrative Assistant?

The administrative assistant role transcends well beyond clerical work; it involves a blend of communication, organization and other tasks that ensure smooth day-to-day office operations.

Some common responsibilities include:

  • Answering front desk phone calls
  • Managing senior staff calendars
  • Maintaining physical and digital files
  • Ordering office supplies
  • Preparing bookkeeping reports

Writing an Administrative Assistant Job Description

Writing an effective job description is a crucial step in attracting the right candidate. It should be as much about selling your company as it is about listing the job requirements. Here is how to write a job description for an administrative assistant posting.

Company/Job Description

This first section is where you sell potential candidates on your company. Explain:

  • Company culture and values
  • Company mission and vision
  • Employee perks and benefits

Benefits are the perfect segue into the role itself. Describe the role in one or two sentences, ending with the time commitment (part-time or full-time) and expected pay (hourly or salary). Save the detailed list of responsibilities for the next section.

A comprehensive list of duties sets clear expectations. It tells potential candidates what to expect, helping them assess whether their abilities align with what you’re looking for. 

Here are some common administrative assistant duties to consider for your list:

  • Handling calls, emails, memos and other forms of correspondence
  • Maintaining digital and physical records
  • Preparing reports, presentations and other documents
  • Coordinating executive travel arrangements
  • Welcoming visitors to the office
  • Keeping inventory on office supplies

Experience and Education

This is the section where you specify what level of education and how many years of experience you want your administrative assistant to have.

At the very least, administrative assistants have a high school diploma. It’s also not uncommon to see requirements for an associate’s or bachelor’s degree in business or communication. 

In terms of experience, the role may be entry-level with no experience required or senior-level with 5+ years of administrative experience required. Choose this number based on what you want your administrative assistant to do and what you feel comfortable training on the job.

Required Skills

This section lays out the skills that potential candidates have learned from their previous jobs and/or degrees that they must apply to this role to succeed. These skills may include:

  • Proficiency in Microsoft Office, Google Workspace or a similar business suite for communication and collaboration
  • Written and verbal communication skills for interacting with clients and staff
  • Attention to detail to ensure accuracy with data entry, document preparation and report generation
  • Basic math skills for bookkeeping and budgeting

Tailor this list to include any specific skills unique to the position at your organization.

Preferred Skills 

This section mentions non-essential, but helpful skills. Having these skills sets a candidate apart, indicating a higher level of proficiency in the administrative field.

Some examples of preferred skills for administrative assistants include:

  • Knowledge of specific software relevant to your industry
  • Fluency in a second language if your company does international dealings or has diverse clients
  • Experience in handling confidential information regarding your finances or clients

Call to Action

Concluding your job posting with a clear call to action is crucial in guiding interested candidates through the application process. Provide instructions on how to submit an application, outline next steps in the hiring process and offer a point of contact for any follow-up questions.

Being transparent and approachable in your call to action not only streamlines the application process but also creates a positive first impression of your company.

Administrative Assistant Job Description Example

Below is an example of an administrative assistant job description. Employers can use this example as a template for their own postings.

Job Title: Administrative Assistant

Location: [City, State]

Job Type: [Full-Time or Part-Time, Salaried or Hourly]

Pay: [Pay Rate] per [Year or Hour]

At [Company Name], we pride ourselves on fostering a collaborative and innovative work environment. We are committed to driving success by helping our team members reach their full potential.

Job Summary:

As an Administrative Assistant, you will play a vital role in supporting our dynamic team. You will be responsible for managing daily administrative tasks to ensure our office runs smoothly. This position is ideal for organized, detail-oriented individuals who thrive in a fast-paced setting.

Key Responsibilities:

  • Answer and forward front desk phone calls
  • Maintain digital and physical files
  • Prepare reports, presentations and other documentation
  • Coordinate executive travel arrangements
  • Organize executive calendars
  • Welcome office visitors
  • Maintain office supply inventory
  • Accept business mail

Qualifications:

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • 1+ years of experience as an administrative assistant or similar role
  • 1+ years of experience with Microsoft Office
  • 5+ years of experience with computers

Required Skills:

  • Organization
  • Time management
  • Written and verbal communication
  • Attention to detail 
  • Problem solving
  • Adaptability

Preferred Skills:

  • Experience with [Industry]
  • Experience with [Industry Software]
  • Competitive salary
  • Health, dental and vision insurance
  • Retirement planning
  • Professional development
  • Paid time off

How To Apply:

Please submit your resume and cover letter detailing your experience and fit for the role to [Email Address]. For any inquiries, contact [Contact Person] at [Contact Number/Email].

We look forward to reviewing your application!

The Bottom Line

This guide provides a detailed framework for crafting an effective administrative assistant job description. It highlights responsibilities, qualifications and skills. We encourage you to use our guidelines to craft your job posting and start your recruiting process.

Frequently Asked Questions About Administrative Assistant Job Descriptions

Do administrative assistants get benefits.

Yes, full-time administrative assistants usually get benefits. The specific benefits vary by company, but some of the most common ones include health insurance, dental and vision coverage, retirement contribution matching and paid time off.

Are administrative assistants full-time?

Administrative assistants can be full-time or part-time, depending on the organization’s needs. Some companies may also offer temporary or contract positions, especially during peak business periods.

How much do administrative assistants make?

The salary for administrative assistants varies based on location, experience, education and industry. However, the average annual salary across the United States is between $40,000 and $57,000 .

What typing speed do administrative assistants need?

According to the American Society of Administrative Professionals, the average typing speed for administrative and executive assistants is 60 words per minute (wpm). This is higher than the 40-wpm average for individuals in other professions.

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