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How to Write an Official Forwarding Letter: Tips and Examples

How to Write an Official Forwarding Letter: Tips and Examples 1

Writing an official forwarding letter can seem like a daunting task, but it doesn’t have to be. Whether you’re forwarding a job application or a request for information, mastering the art of writing a formal and professional letter is key. While the language and structure of forwarding letters may vary depending on the situation, there are some key elements that should be included. In this article, we’ll provide you with tips and examples to help you write an effective forwarding letter. You can use these examples and edit them as needed to suit the specific needs of your situation. So, let’s dive in and start mastering the art of writing an official forwarding letter.

The Best Structure for Writing an Official Forwarding Letter

When it comes to writing an official forwarding letter, it is important to structure it in a way that is clear, concise, and professional. Whether you are forwarding a document, package, or message, the following structure can help ensure that your letter is effective and efficient.

Introduction: Begin the letter by introducing yourself and providing some context for why you are writing. This should include the date, your name, position, and contact information. You might also want to mention the recipient’s name and reference any previous correspondence or actions that led to the need for the letter.

Dear [Recipient Name],

I am writing to you today on behalf of [Company/Organization/Department] regarding [Document/Package/Message] forwarding.

Body: The body of the letter should provide a detailed explanation of what is being forwarded, who it is being forwarded to, and any additional information that is relevant. This should be done in a clear and concise manner, using bullet points or numbered lists if necessary. Make sure to include any deadlines or other important information that the recipient should be aware of.

Attached to this letter, you will find the [Document/Package/Message] that needs to be forwarded to [Recipient Name]. We kindly request that you forward this item as soon as possible, with a deadline of [Date/Time].

Additionally, please note that there are [Number of items] in the package, and the contents include [Itemized list].

Closing: The closing of the letter should reiterate any important information from the body and also provide a clear statement of what action the recipient should take. This might include a request for confirmation or acknowledgement of receipt, or an invitation to contact you with any questions or concerns.

Thank you in advance for your help with this matter. Please confirm receipt of the package once it has been forwarded, and feel free to contact me if you have any questions or concerns.

Best regards,

[Your Name and Position]

Signature: Finally, make sure to sign the letter by hand if possible, and include any additional contact information that the recipient might need.

[Your Signature]

By following this structure, you can ensure that your official forwarding letter is clear, concise, and effective in getting your message across to the recipient. Good luck!

Forwarding Letter for Job Application

To whom it may concern,.

Dear Sir/Madam,

I am writing to recommend [Applicant’s Name] for the [Position Name] role at [Company Name]. [Applicant’s Name] is an exceptional candidate with a wealth of experience in [Area of Expertise]. I have had the pleasure of working with [Applicant’s Name] in the past, and I can attest to their strengths in [Skill 1], [Skill 2], and [Skill 3].

[Applicant’s Name] is a highly motivated individual with a strong dedication to detail. Their exceptional communication skills and ability to work well under pressure make them an ideal candidate for the [Position Name] role. Moreover, [Applicant’s Name] has a proven track record of delivering results on-time and within budget, which is a testament to their expertise in the field.

It is with great pleasure that I recommend [Applicant’s Name] for the [Position Name] role. I have no doubt that [Applicant’s Name] will make an excellent addition to your team, and I look forward to hearing about their success in the role. Should you require any further information, please do not hesitate to reach out to me.

Thank you for your time and consideration.

[Your Name]

Forwarding Letter for Scholarship

I am pleased to recommend [Student’s Name] for the [Scholarship Name] scholarship. [Student’s Name] is an exceptional student with a proven track record of academic success and community involvement. As [Student’s Name]’s [Teacher/Professor/Advisor], I have had the pleasure of mentoring them over the past [Number of Years], and I am confident they will be an outstanding recipient of the [Scholarship Name] scholarship.

[Student’s Name] has demonstrated an unwavering commitment to academic achievement and social responsibility. They maintain an exceptional academic record and have consistently shown an eagerness to engage with the community. Moreover, their involvement in [Community Involvement Activity] showcases their leadership skills and their dedication to making a positive impact.

I strongly believe that [Student’s Name] is an outstanding candidate for the [Scholarship Name] scholarship and deserves to be recognized for their academic and personal achievements. I am confident that [Student’s Name] will utilize the scholarship opportunity to its fullest potential and continue to make a positive impact both in and outside of the classroom.

Thank you for your time and consideration. Please do not hesitate to contact me if you require any further information.

Forwarding Letter for Promotion

Dear [Manager’s Name],

I am writing to recommend [Employee’s Name] for a promotion. Having worked closely with [Employee’s Name] for the past [Number of Years/Months], I can attest to their exceptional work ethic and dedication to the company.

[Employee’s Name] has consistently demonstrated exceptional performance in their current role, consistently exceeding targets and delivering results. Furthermore, they have shown a willingness to take on additional responsibilities and have made significant contributions to projects outside of their job scope. These qualities reflect their hard work, dedication, and commitment to the company.

With their proven track record of success, I am confident that [Employee’s Name] will excel in a higher position. Their exceptional leadership skills, outstanding communication skills, and ability to work under pressure are just a few examples of why they are an ideal candidate for a promotion.

It is with great pleasure that I recommend [Employee’s Name] for a promotion. I believe that the additional responsibilities will challenge them and present new opportunities to display their talent and skills. Thank you for your consideration.

Forwarding Letter for Vendor Proposal

I am writing this letter to recommend [Vendor’s Name] for [Project/Service] at [Company Name]. I had a chance to work with [Vendor’s Name] on a recent project, and I was impressed with their [Quality of Service/ Products]. Their exceptional attention to detail, willingness to exceed expectations, and ability to deliver results on-time and within budget have made them a valuable partner,

[Vendor’s Name]’s proven track record of success in the industry makes them an ideal candidate for [Project/Service] at [Company Name]. Their expertise in [Area of Expertise 1] and [Area of Expertise 2] make them uniquely qualified to meet our project/service needs. Moreover, I was highly impressed with their pricing structure, as they consistently offer high-quality products/services at a competitive price.

It is with great pleasure that I recommend [Vendor’s Name]. They are a reliable, efficient, and professional organization that consistently produces exceptional results. I am confident that their services will exceed [Company Name]’s expectations and deliver outstanding value.

Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.

Forwarding Letter for Rental Property

Dear [Landlord’s Name],

I am writing to recommend [Tenant’s Name] as a tenant for [Rental Property Name]. [Tenant’s Name] is a responsible, friendly, and dependable individual who would be an excellent addition to any community. I have had the pleasure of knowing [Tenant’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and reliability.

[Tenant’s Name] is an exceptional tenant. They have consistently demonstrated an unwavering commitment to maintaining a clean, quiet living environment and have always paid their rent on-time. Moreover, their friendly and respectful demeanor has made them a valued member of the neighborhood community.

It is with great pleasure that I recommend [Tenant’s Name] as a tenant for [Rental Property Name]. I am confident that they will maintain a high level of cleanliness and responsibility and will be an asset to any community. Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.

Forwarding Letter for Volunteer Work

This letter serves to recommend [Volunteer’s Name] for [Volunteer Position] at [Organization Name]. [Volunteer’s Name] is an exceptional individual with an unwavering commitment to social responsibility. They have consistently demonstrated a willingness to dedicate their time, effort, and resources to making a positive impact in the community.

[Volunteer’s Name]’s exceptional leadership skills, outstanding communication skills, and ability to work well under pressure make them an ideal candidate for the [Volunteer Position] role. Moreover, their experience in [Area of Expertise 1] and [Area of Expertise 2] will be a valuable addition to the [Organization Name] team.

I highly recommend [Volunteer’s Name]. Their exceptional dedication and hard work have had a significant impact on the community in the past, and I am confident that they will continue to do so in the future. Thank you for your consideration, and please do not hesitate to contact me if you require any further information.

Forwarding Letter for Medical Treatment

I am writing this letter to recommend [Patient’s Name] for medical treatment. [Patient’s Name] is an exceptional individual who has been diagnosed with [Medical Condition]. I have had the pleasure of treating [Patient’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and their ability to persevere through difficult circumstances.

[Patient’s Name] has displayed an unwavering commitment to their health and well-being, consistently following our recommended treatment plan and taking care to monitor their diet and physical activity. Their positive attitude and resilience are a testament to their determination to overcome [Medical Condition].

It is with great pleasure that I recommend [Patient’s Name] for medical treatment. Their exceptional dedication to their health and well-being will undoubtedly lead to a successful outcome. Thank you for your consideration, and please do not hesitate to contact me for further information.

Tips for Writing an Official Forwarding Letter

Writing an official forwarding letter can be a daunting task, as it carries a certain degree of formality and importance. Whether you’re forwarding a document or simply transferring a message, the letter needs to be concise, clear, and professional. Here are a few tips that can help you write a flawless forwarding letter.

  • Identify the recipient: Start by identifying the recipient of the forwarding letter. This can be the person or department to whom you’re sending the document or message. Use formal titles and correct names to demonstrate respect and professionalism.
  • State the purpose: Clearly state the purpose of the forwarding letter. This will help the recipient understand the context and importance of the document or message they are receiving.
  • Be concise: Avoid lengthy explanations and unnecessary details. Keep the letter short and to the point. This will not only make it easier to read for the recipient, but it will also reflect positively on your communication skills.
  • Use a professional tone: Maintain a professional and courteous tone throughout the letter. Avoid using slang, jargon, or informal language. Also, use proper punctuation and grammar to enhance the clarity of your message.
  • Include a call to action: If necessary, include a call to action at the end of the letter. This can be a request for confirmation of receipt, a follow-up meeting, or any other appropriate request. Be polite and considerate, but also firm in your request.
  • Proofread and edit: Before sending the letter, make sure to proofread and edit it carefully. Check for spelling and grammatical errors, as well as any ambiguities or inconsistencies that may confuse the recipient. A well-written and error-free letter demonstrates attention to detail and professionalism.

Following these tips can help you write an effective and professional forwarding letter that not only conveys its message clearly but also reflects positively on your communication skills. Remember to keep the recipient in mind and tailor your letter accordingly. With a clear purpose, concise wording, and a professional tone, you can write an outstanding forwarding letter that makes an impact.

FAQs on How to Write an Official Forwarding Letter

What is an official forwarding letter.

An official forwarding letter is a formal document used to transmit important information from one party to another. It is commonly used in business, organizations, and government agencies to communicate official matters effectively.

What are the steps to writing an official forwarding letter?

The first step is to start by typing your letterhead at the top of the page, followed by the recipient’s contact information and the subject line. Then write an introduction, body, and conclusion using a professional and formal tone throughout. Lastly, proofread and edit your letter for grammar, spelling, and punctuation errors.

What should I include in an official forwarding letter?

Include the sender’s and the recipient’s contact information, the subject line, a brief introduction, a clear statement of the main purpose of the letter, sufficient details supporting the purpose, and a conclusion that requests a specific action or response from the recipient.

What are some tips for writing an effective official forwarding letter?

Maintain a professional tone throughout, avoid using complex language and jargon, write in clear and concise sentences, and make sure your letter is well-organized with sufficient details that support your main purpose. Additionally, proofread and edit your letter carefully before sending it out.

What is the recommended font style and size for an official forwarding letter?

Use a simple, legible font, such as Arial or Times New Roman, and a standard font size of 12 points. Avoid using cursive or fancy fonts that may be difficult to read.

Should I include attachments with my official forwarding letter?

If necessary, include any relevant documents or attachments that support your main purpose. However, make sure to mention the attachments in the body of the letter and label each document to avoid any confusion.

What is the proper way to address the recipient of an official forwarding letter?

Use a formal salutation, such as “Dear Mr./Ms./Dr. [Last Name]” or “To Whom It May Concern” if you don’t know the recipient’s name. Do not use first names unless you have a close professional relationship with the recipient.

Time to Get Forwarding!

That’s it, folks! Hopefully after reading this article, you’ll have a better idea of how to write an official forwarding letter. Remember to keep things clear and concise, while also being polite and respectful. And don’t forget to proofread before hitting that send button! Thanks for reading, and be sure to check back here soon for more helpful tips and tricks. Happy forwarding!

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How to Write a Forwarding Letter to Higher Authority – 13+ Examples

  • Letter Writing
  • January 31, 2024
  • Formal Letters

How to Write a Forwarding Letter to Higher Authority : In a professional setting, it is often necessary to escalate issues or bring attention to matters that require urgent action from a higher authority. Writing a forwarding formal letter to a higher authority is an effective way to do this, but it can be challenging to know where to start. In this article, we will provide some tips on how to write a forwarding letter to higher authority.

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How to Write a Forwarding Letter to Higher Authority – Tips & Guidelines

Content in this article

Here are some tips and guidelines for how to write a forwarding letter to higher authority:

  • Start with a clear subject line
  • Introduce yourself and your relationship to the issue
  • Summarize the issue or problem
  • Provide supporting documentation
  • Explain the efforts you have made to address the issue
  • Clearly state the action you are requesting
  • Use a professional and respectful tone
  • End with a call to action and a thank you

How to escalate an issue to higher authority – Example 1

Dear [Name of Higher Authority],

I am writing to bring to your attention an issue that requires your immediate attention. As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I have attached [supporting documentation] to this letter, which provides further background information on the issue.

Therefore, I would like to request that you take appropriate action to address this issue. I believe that [specific action/request] will be necessary to resolve the issue. I would greatly appreciate any assistance you can provide in this matter.

Thank you for your attention to this matter.

[Your Name]

Supporting documention issue in forwarding letter – Example 2

I have attached [supporting documentation] to this letter, which provides further background information on the issue. The documentation includes [list of documents], which clearly outline the nature and severity of the issue.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I believe that [specific action/request] will be necessary to resolve the issue.

Therefore, I would like to request that you review the attached documents and take appropriate action to address this issue. I would greatly appreciate any assistance you can provide in this matter.

How to Write a Forwarding Letter to Higher Authority (Formal letter format) – Example 3

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Name of Higher Authority] [Title] [Organization] [Address] [City, State ZIP Code]

I hope this letter finds you well. I am writing to bring to your attention [the issue/problem] that requires your attention.

As [my position in the organization], I have been working to resolve this issue, but I am unable to do so without your assistance. [Provide more details about the issue and how it affects the organization].

I have attached supporting documentation that provides further background information on the issue. [List the attached documents, if any].

I request your urgent attention to this matter, and I believe that [specific action/request] will be necessary to resolve this issue.

Thank you for your attention to this matter. I would greatly appreciate any assistance you can provide. Please let me know if you require any additional information or clarification.

Forwarding letter to higher authority – In Email Template – Example 4

Subject: [Urgent/Important] Matter Requiring Your Attention

I hope this email finds you well. I am writing to bring to your attention an urgent/important matter that requires your immediate attention.

As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it. I have attached [supporting documentation] to this email, which provides further background information on the issue.

Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. Therefore, I am requesting that you review the attached documents and take appropriate action to address this issue. Specifically, I believe that [specific action/request] will be necessary to resolve the issue.

I would greatly appreciate any assistance you can provide in this matter. Please let me know if you require any additional information or clarification. Thank you for your attention to this urgent/important matter.

Best regards,

[Your Position in the Organization]

[Your Contact Information]

Writing a forwarding letter to higher authority requires a clear and concise approach. By following these tips, you can effectively escalate issues and bring attention to matters that require urgent action. Remember to always be prof essional, respectful, and clear in your communication, and you will be well on your way to crafting an effective forwarding letter.

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forwarding letter to bank

Fund Transfer Request Letter To Bank

Businesses often require availing the fund transfer services from their banks to make payments to their suppliers or other business associates. Hence, it is important to know the art of drafting a professional fund transfer request letter to bank. Below is a sample of the same letter has been given which will work as a great guide to help you create your personalized letter to the bank. Learn to write effective and informative request letters to financial institutions.

Template of Funds Transfer Request Letter To Bank

Date: 23 June 2014

The Branch Manager, National Bank, Swedish Street, Los Angeles.

Sub: Request for fund transfer of $3,000 from our A/c. Number 123456 to A/c. No. 987654.

I request you to please transfer US $3,000 (three thousand) from my current account number 123456 with the account name is Zenith Technologies Limited to my saving account number 987654 with account name George Mathew .

Please process the request at the earliest at your end.

Thanking you for your kind co-operation.

Yours sincerely,

George Mathew

Click Here To Download Fund Transfer Request Letter To Bank

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Request Letter for Fund Release from Company

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Letter to Bank to Change Mailing Address of Company Business

If you would like to change the address your bank has on file for your company’s business, you will need to submit a formal request to the bank along with copies of address proof for the update. Address proof can include a lease agreement, utility bill, or other official correspondence showing the new address. It is essential to keep your bank updated with your current address so that they can send important documents and communications to you promptly.

  • Address the letter to the attention of your bank’s customer service department.
  • In the body of the letter, state clearly that you are requesting an address change for your business account.
  • Include the old address and the new address in the note.
  • Sign and date the letter, and include any supporting documentation as proof of the address change.

Similar post: Request Letter to Bank to Add/ Change/ Update Mobile Number

Address Change Letter to Bank: A Comprehensive Guide with Sample Formats

Introduction:  .

In this digital age, where online banking has become the norm, keeping your banking information current is crucial. A critical aspect of this is notifying your bank about an address change. Failing to do so can lead to missed statements, delayed correspondence, and potential security risks. To ensure a smooth transition and maintain a hassle-free banking experience, we have prepared a comprehensive guide on how to draft an address change letter to your bank. This article will provide you with a deep understanding of the process, along with sample formats that you can use as a reference.

Section 1:  The Importance of Notifying Your Bank about Address Change Before diving into the specifics of drafting an address change letter, let’s discuss why informing your bank about any changes in your residential address is crucial.

1. Seamless Communication

Keeping your bank updated with your current address ensures you receive all essential communications without any delays. This includes bank statements, transaction alerts, and other financial notifications that require your attention.

2. Prevent Misplaced Documents

By promptly notifying your bank about the address change, you can avoid the inconvenience of having essential documents, such as credit card statements or loan notices, sent to the wrong address. This helps you stay organized and prevents potential privacy breaches.

3. Protect Against Identity Theft

Maintaining accurate address information with your bank is a proactive step in safeguarding your personal and financial information. It reduces the risk of identity theft or fraudulent activities associated with outdated addresses.

Section 2:  How to Draft an Address Change Letter to Your Bank Now, let’s delve into the step-by-step process of drafting an effective address change letter to help you smoothly update your information with your bank.

1. Begin with the Proper Heading and Salutation

Start your letter by including your name, current address, contact details, and date. Follow this with the bank’s name, address, and contact information. Use a formal salutation, such as “Dear [Bank Name],” to address the bank representative.

2. Clearly State Your Intent

In the opening paragraph, clearly state your purpose of writing the letter – to inform the bank about your address change. Include your account number(s) and any other relevant details to ensure accurate processing.

3. Provide Detailed Information in the Main Body

In the letter’s main body, provide the necessary details related to your address change. Consider the following points:

4. New Address

Clearly state your new residential address, including the street name, apartment number (if applicable), city, state, and ZIP code. Ensure the accuracy of the information to avoid any confusion or errors during the update process.

5. Effective Date

Specify the date your new address should be reflected in the bank’s records. It’s advisable to provide a reasonable timeframe to allow the bank sufficient time to process the update.

6. Supporting Documentation

Mention that you have enclosed or attached documents as proof of your new address. These documents may include a recent utility bill, lease agreement, or government-issued identification card displaying the updated address. Providing supporting documentation strengthens your request and speeds up the verification process.

7. Contact Information

Provide updated contact details, such as your phone number and email address. This ensures that the bank can reach out to you quickly, if needed, during the update process or for further communication.

8. Additional Instructions

: If any specific instructions or requests related to the address change, such as forwarding mail or updating joint accounts, clearly state them in this section. Be concise and straightforward to avoid any confusion.

9. Conclude with a Polite Closing and Signature

Thank the bank for their attention to your request in the closing paragraph. Use a polite closing phrase, such as “Thank you for your prompt attention to this matter.” End the letter with a formal closing, such as “Yours sincerely,” followed by your full name and signature.

Section 3: Sample Address Change Letter Formats To better understand how to structure your address change letter, we have prepared two sample formats: one for an individual account and another for a joint statement. These formats can serve as a starting point for your letter, which you can personalize based on your circumstances.

1. Format for Individual Account

[Include a sample letter format specifically designed for updating the address of an individual bank account. Provide a step-by-step template that individuals can use as a reference while drafting their letter.]

2. Format for Joint Account

[Include a sample letter format tailored for joint account holders who wish to update their address together. Highlight the necessary information and considerations for joint account holders in this template.]

Section 4: Tips for Writing an SEO-Optimized Address Change Letter To optimize your address change letter for search engines, consider the following tips:

1. Include Relevant Keywords

Incorporate relevant keywords in your letter, such as “address change letter,” “bank address update,” or “residential address notification.” This helps search engines understand the content of your letter and improves its visibility in search results.

2. Use Clear and Concise Language

Write your letter in clear and concise language, making it easy for readers and search engines to understand the purpose and content. Avoid unnecessary jargon or complex terminology that may confuse the audience.

3. Provide Comprehensive Information

Ensure that your letter provides comprehensive information about the address change process, including the necessary details, supporting documentation, and additional instructions. This helps readers find all the information they need in one place and improves the overall user experience.

4. Structure Your Content

Use headings and subheadings to structure your letter effectively. This makes it easier for readers to navigate the content and for search engines to identify the main topics covered in your letter.

5. Proofread and Edit

Before finalizing your letter, proofread it thoroughly for any grammatical errors or typos. A well-written and error-free letter enhances its SEO potential and reflects positively on your professionalism.

Section 5:  Conclusion Updating your bank with your new address is essential to ensure seamless communication and protect your financial information. By following the guidelines in this comprehensive guide and utilizing the sample formats, you can draft an effective address change letter informing your bank about the necessary updates. Remember to use clear and concise language, include all relevant details, and proofread your letter before sending it. With these steps, you can smoothly transition your banking information and enjoy a hassle-free banking experience.

Similar post: Application for Bank Manager

TEMPLATE #1

(Letter from Company)

Date: _______

The Branch Manager

(Name of the Bank)

(Name of the Branch)

Sub.: Change of address in our current account.

Dear Sir/Madam,

We are writing to inform you that we have changed our mailing address for our company business. Our new address is as follows:(unknown address)

We would appreciate it if you could update our address in your records and send all future correspondence to our new address. If you have any questions, please do not hesitate to contact us at (phone number). Thank you for your time and assistance.

Therefore, we kindly request you to update the address as requested above.

Thanking you,

Yours faithfully,

 (Signature)

(Name of the Authorised Signatory)

(Designation)

TEMPLATE #2

(Letter from Business Shop Owner)

Date: ______

Sub.: Change of address in my current account.

I am writing to inform you that I have recently changed my address. As such, I would like to update my mailing address on file with the bank. My new address is as follows:(unknown address)

Please update my address in your records and send all future correspondence to this address. If you have any questions, please do not hesitate to contact me at (phone number). Thank you for your time and attention to this matter.

(Name of the Proprietor)

Conclusion:

Updating your address with your bank is crucial in maintaining accurate and up-to-date banking information. By following the guidelines provided in this article, you can draft an address change letter that effectively communicates your request to the bank. Be polite, provide accurate information, and include supporting documents to facilitate a prompt address update.

Notifying your bank about an address change ensures that you receive essential account-related communications promptly, prevents the inconvenience of missed or delayed mail, and helps protect your financial information from potential security risks. You demonstrate your commitment to maintaining a smooth and secure banking experience by taking the initiative to update your address.

Utilize the sample formats in this article as a starting point for crafting your address change letter. Personalize the letter according to your circumstances and include all relevant details, such as your new address, effective date, and additional instructions or requests.

Remember that a well-structured and SEO-optimized address change letter can help you communicate effectively with your bank and improve its visibility in search engine results. Incorporate relevant keywords, use clear and concise language, and ensure comprehensive information to enhance the SEO potential of your letter.

Now that you have a comprehensive understanding of how to draft an address change letter to your bank, take action and ensure that your banking information remains accurate and up to date. Stay organized, protect your privacy, and maintain a seamless banking experience by promptly notifying your bank about any changes in your residential address.

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Mail Forwarding: A Complete Guide And How To Do It

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forwarding letter to bank

Table of Contents

What is mail forwarding, and how does it work, how much does usps mail forwarding cost, ways to forward your mail, what are private mail forward services, pros and cons of mail forwarding, is hiring a mail forwarding service worth it, frequently asked questions (faqs).

Whether you are permanently relocating or setting up a temporary residence somewhere else, one of the tasks on your to-do list should include learning about mail forwarding. Both free and paid options are available, so you can the mail forwarding option that is best for your needs. That said, there are some caveats to know. For example, mail forwarding services won’t indefinitely redirect mail to your new address—although there are ways to extend your plan.

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Mail forwarding is much like it sounds: If letters or packages were sent to your former or inactive address, they will be passed along to your current address. If you are temporarily relocating, this is a helpful alternative to putting your mail service on hold—especially if you don’t want to miss anything urgent. If you are permanently moving to a new address , this is an easier option than contacting everyone who might be sending you mail.

However, because mail forwarding services expire after a set period of time, it is good to update your address with any essential parties, such as banking institutions, the IRS, the DMV and even retailers if you don’t want to miss the latest catalogs. The standard mail-forwarding service is effective for six months, although it can be extended through USPS for a fee.

For temporary moves, the minimum length for a Change-of-Address (COA) request is 15 days. As an alternative to forwarding your mail for short-term moves, you can put your mail on hold at the post office.

For international moves, you must file a COA request at your local post office prior to the move. If you do not do this before moving, you will have to write a letter to your old Post Office in the United States and the postal establishment now serving your new international address explaining the situation You cannot submit this request online.

It is possible to set up a change-of-address with USPS for free by submitting the request in person. If you use the website, there is a small identity validation fee. Either of those options will establish mail forwarding to your new address for six months. If you want to extend mail forwarding to your new permanent address, you can pay additional fees.

The maximum amount of time that mail can be forwarded through USPS is a total of 24 months. Extended mail forwarding is not available for temporary changes of residence.

In the United States, the easiest and most inexpensive way to set up mail forwarding is to go straight to the United States Postal Service. You can request mail forwarding at your local post office or on the USPS website. If you set up your mail forwarding or change of address service through your post office, it is free of charge. If you opt to go the virtual route to set up mail forwarding, USPS charges a small fee—currently $1.10—to validate your identity with the Online Change-of-Address form.

Steps to Forwarding Your Mail Through USPS.com

  • Navigate to the Online Change-of-Address form: From USPS.com, go to the “Quick Tools” tab at the top of the page. Then click on Change My Address.
  • Share information about who is moving and for how long: On the Change-of-Address form, you can specify who from a given address is moving. This is helpful if not all family members are relocating or if you live with roommates who are staying at the same residence. You also have the option to say whether the move is permanent or temporary.
  • Designate when the service should start: On the form, you can select when USPS should start forwarding your mail. However, you must select a date within the next three months. Your mail will begin to arrive at the new address within two weeks of your effective move date.
  • Confirm and pay fees: To complete the form, you need a valid email and need to pay the small identity validation fee. Alternatively, you can request a change of address for free at the post office.

  How To Forward Your Mail in Person

  • You can change your address anytime, but you can do it in person at a USPS post office for extra convenience. 
  • You will receive the PS Form 3575 (change of address form) to complete. 
  • Drop it off in person in the mail slot at your local post office or print it, sign it and mail it back to your local post office. 
  • You will receive a confirmation letter containing your new address information within 7 to 10 business days.

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According to USPS, there are a number of third-party websites that purport to help with standard mail forwarding requests for USPS mail for a fee of $40 or more . However, USPS warns that they are not affiliated with these websites and are unable to assist if anything goes wrong with the service. If you only need to change your address and get mail forwarding with USPS, it is best to do that directly on the USPS website or at your post office.

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Also known as post redirection services, private mail forwarding is a useful option for people or businesses who want to receive mail at a different address than is publicly available. By using a virtual address to protect your security, you can view and receive mail without sharing your personal address.

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  • Simplifies your to-do list before a move
  • Ensures you won’t miss vital information
  • Free or inexpensive through USPS
  • Can protect your security if you use a private service
  • Basic USPS mail forwarding only lasts six months
  • Extended mail forwarding costs a minimum of $19.95
  • Private post-redirection services can be expensive
  • Must request a USPS COA in person for international moves

In the majority of cases, submitting a COA through the USPS is the most effective, inexpensive way to get your mail forwarded to the correct destination. Although there are instances when private mail forwarding services are helpful—such as for digital nomads or small businesses—it is best to weigh the pros and cons beforehand.

What mail cannot be forwarded?

If you set up mail forwarding through USPS, only USPS-sent first-class or priority mail will be forwarded. That means you will need to update your address with any person or service that uses private delivery methods, such as UPS, FedEx or Amazon. Newspapers, catalogs and media mail are only forwarded for 60 days, so be sure to update your address with the sender if you wish to continue receiving this type of mail.

How long does mail forwarding last?

Through the United States Postal Service, mail (including letters and packages) will be forwarded to the new address on a COA form for six months. You can get extended mail forwarding for a fee.

What happens when mail forwarding ends?

When your USPS mail forwarding service ends, mail will be returned to the sender either with a note of your new address or (later) just a “Return to Sender” note.

Can I forward mail from multiple addresses?

Yes, if you want to send your mail to multiple addresses, you can do so through the USPS by following these steps:

  • Visit the USPS change of address website and tell them who’s moving (and how many addresses).
  • You must then fill out your old and new addresses and submit the form.
  • The change of address fee is  $1.05 .
  • The confirmation email will come within two business days, while your Move Validation Letter is mailed 4 to 6 weeks after the service start date (if you request a permanent change).

Which types of mail can be forwarded?

USPS First-Class Mail, Periodicals and Priority Mail Services can be forwarded to a new address for free. Media Mail and USPS Retail Ground mail are ineligible for free shipment forwarding but can be forwarded for a charge.

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Word & Excel Templates

Printable Word and Excel Templates

Account Closing Letter to Bank

Account Closing Letter to Bank

An account closing letter to the bank is a letter written by an account holder, in which he addresses the bank manager and requests for account closure. This letter is written to the bank manager of the specific branch an individual has an account in. A person may want to close his account for various reasons, such as:

  • He wants to change and switch to another bank.
  • He is shifting out of the country.
  • He needs to cash all the money in the savings account, which cannot have a zero balance.
  • He does not like the bank’s customer service or other services, or he does not trust the bank enough.

Whatever the reason is, it is important to inform the bank and go through all the account closing procedures. If an individual does not close his account properly, he may lose his money or may experience complications while enacting with the bank in the future.

As this account closing letter is a formal request by an account holder, this is kept in his record file for future references, hence smoothen any transactions, even in the future.

When an individual is writing this letter, he can simply write it from the scratch or if he is confused, he can use any template readily available online or in the programs, such as Microsoft Word.

These professionally developed templates are easy to use and customize as per the needs and requirements of the account holder as well as the bank. The format of the letter and the information included may vary but, generally, the following details are included in almost all the account closing letters:

  • Details of the account holder.
  • Details of the bank and the manager.
  • A request for closing of the account.
  • The reason if wants to be shared by the account holder.
  • Indicate if the request needs to be acted upon immediately and request for it.
  • Inform whether the remaining account balance needs to be received in cash or is to be transferred to another account.
  • Salutation and signature.

Although, the account closing procedures may involve more than one step, writing this letter is, usually, the first step, as through this, the account holder informs and requests the bank for the account closure, which can then be followed by the other steps.

Sample Account Closing Letter to Bank

Subject: Closure of Savings Account number XX-XXXXXXX

Dear Sir/Madam (Manager),

I am writing this letter to request you for closing my savings account in [X] bank, YYY branch with immediate effect.

My account details are:

Name: John Smith Account number: XX-XXXXX

I am moving out of the country permanently, which is why I need to close my account and complete all the formalities before I leave. I would be highly grateful if you complete my request within a week and hand over all the balance money in my account as cash. I will be highly obliged.

Thank you in advance. Let me know if you need any other information.

John Smith.

forwarding letter to bank

For leaving company

You are requested to close my account number [X]. The mentioned account was my official company account. However, since I have resigned from my job last week, I will no longer be using it.

Kindly process my request and provide me confirmation upon the closing of the account.

Thank you for your service.

Not using the account

I am writing with reference to my savings account number [X] in your back. Since I moved abroad last year, the said account is no longer in my use. I, therefore, request you to close the inactive account.

Please transfer the balance amount to my new account. I have enclosed the account details.  I will return the unused checkbook and ATM card to the bank through the mail. Kindly let me know if I need to fulfill any other formalities.

I thank you in anticipation.

Poor services provided by the bank

I wish to close my account number [X] since I am disappointed with the bank’s service. I made a complaint earlier this week about an issue but did not receive a satisfying response from you. As a result, I have decided to dissociate myself from your bank by closing the mentioned account. 

I need a demand draft for my balance amount. Kindly mail the same to me on my address which is mentioned in your records.

I expect my request to be processed at the earliest. You may call me for any queries.

Connecting Ideas & People

Bank Correspondence Letters Samples/Format

Request to open a savings account.

Place : Date:

To, The Manager Punjab National Bank, Taj Mahal Road, Agra.

Subject: Opening of Savings Account

I have just shifted to my new office ‘India Exports Ltd.’ on Taj Mahal Road. I want to open a savings account in your branch since it will be convenient for me to operate my transactions Jam attaching the filled in application form of your bank, The name of two referees who have accounts in your bank and are recognized citizens of the town are: 1. Shri Dinesh Mehta English Lecturer, St. Thomas’s College Agra. Phone: 732648 2. Mr. Roshan Kapoor, Senier Health Officer, 35, Sheikhpu Agra-2 Phone: 738764

Their recommendation letters are attached here too. Kindly do the needful and oblige.

Thanking You, Yours Sincerely, Amit Chauhan Office Address : U.D.C., India Exports Ltd., Taj Mahal Road, Agra. Phone: 708673 Residential Address : 55, Sheilthpura, Agra. Phone: 754263

Letter of Recommendation

The Manager, Punjab National Bank, Taj Mahal Road, Agra.

I know Shri Amit Chauhan for the last 25 years. I can testify that he hears a very good character and is a prominent member of the Citizens Youth Society of Agra. Please permit him to open a savings account in your branch. My savings account number at your bank is 876.

Thanking You. Yours Sincerely, Dinesh Mehta, Address :

Opening a Current Account

Nikhil Associates, F-28, Kalkaji New Delhi – 110019 6 November, 200X Manager State Bank of India Kalkaji New Delhi—110019

We intend to open a current account with you. necessary application form through bearer.

Thanking You, Yours Faithfully For Nikhil Associates Nikhil Pandey (Partner)

Reply to Above Letter Messrs Nikhil Associates New Delhi – 110019

Thank you for your letter of date 6 November 200X. We have sent you the necessary forms through bearer. We shall be glad to supply you any further information you require.

Since yours is a registered firm it is necessary that you should send us a copy of your registration certificate for our record.

Thanking You, Yours Faithfully S.P Dhawan Manager

Current Account Form

State Bank of India NEW DELHI CURRENT ACCOUNT FORM

Manager, State Bank of India ……………………….Branch New Delhi,

Dear Sir, I/We request to open a Current Account is your bank in the name ………………………. located at………………………….. Delhi. Type of Business………………………………………………. Introduced by …………………………………………………….. Occupation on …………………………………….. Business………………………………… .Proposed………………………… Minimum Balance ……………………………….

I/We agree to comply with the rules of the Bank governing Current Accounts.

PIease also supply us a Pay-in-Slip Book and a Cheque Book containing 25/50/1 OX bearer/order cheques. Account opened and signature verified by me.

Yours Faithfully

Letter to a Customer notifying him that his Account is Overdrawn.

LONDON BANK LIMITED, TOWCESTER BRANCH. 16th April, 200X

Henry Higgins, Esq. Towcester House, Towcester .

Dear Mr. Higgins,

I would draw your attention to the fact that according to our books your account is overdrawn to the extent of Rs. 22,500/-.

I think it advisable to inform you of this in case an error has occurred or a remittance intended for your credit has not reached the Bank.

Yours Faithfully A. Little Manager

Another form of Notification that an Overdrawn.

LONDON BANK, LIMITED PRIVATE. SMITHAJVI BRANCH 3rd August, 200X J.B. Jones, Esq., Private Holywell Road, Smitham.

I wish to drawn your attention to the fact that, by payment today of a cheque for Rs. 3,500/-, your account is overdrawn to the extent of Rs. 2,800/-.

I should like to remind you that the bank does not undertake to honour cheques drawn in excess of the balance standing to the credit of an account unless arrangements for the granting of overdraft facilities have been made. In this instance, of course, I had no hesitation in paying your cheque but should you require to overdraw your account in the future, I should be obliged if you would make arrangements to this effect with the bank. By so doing you will materially assist the work of the bank and preclude any possibility of cheques being dishonoured by reason by insufficiency of funds.

Yours Faithfully E Black Manager.

Letter to a Customer returning a Dishonored Cheque.

LONDON BANK, LIMITED FLEET Way BRANCH Sr 14th June, 200X T. Wilson, Esq., 10, Maine Avenue, Fleetway.

I enclose a cheque for Rs. 7,500/-, drawn by Philip Sleight on the Southern Bank, Northport, which has been returned unpaid for the reason stated thereon.

As this cheque was credited to your account on 10th June, I have debited you with the amount, and shall be glad if you will please Sign and return the accompanying receipt form.

Yours Faithfully W.H. Wooller Manager

Letter to a Customer informing him of the Dishonour of one of his Cheques.

LONDON BANK, LIMITED., SMITHAM BRANCH, 8th December, 200X

C, Jones Esq. 8, Tredegar Road Smitham,

I regret to inform you that your Cheque No. 016384 in favour of J. Smith for Rs. 5,500/-, and dated 5th December, 200X, was presented for payment this day through the London clearing, and was returned unpaid by reason of lack of funds on your account. Unfortunately, There was not sufficient time for me to communicate with you before returning the cheque.

Possibly the matter of provision for this cheque escaped your attention, In which, case I would urge the importance of retaining sufficient funds to meet your cheques, or of arranging an overdraft against the deposit of satisfactory security.

The present balance on your account is Rs. 3,500/- to your credit.

Yours Faithfully James Brown Manager.

Letter to Customer requesting him to dose his Account.

LONDON BANK, LIMITED, PRIVATE SMITHAM BRANCH. 6th Januar3 200X Charles Smith, Esq., 21, Martlake Villas, Smitham.

Dear Sir, I regret to inform you that a cheque of Rs. 800/- drawn on your account has today been unpaid owning to there being an insufficient balance on your account.

Since the 6th November last it has been necessary to return unpaid four cheques for which you had neglected to make provision. I am sure you will understand that such steps are injurious not only to your own credit, but also to the reputation of the bank.

My directors do not view with favour accounts that are so irregularly conducted, and, under these circumstances, I am reluctantly compelled to request you to close your account.

As a sudden termination of banking facilities might prove inconvenient to you, your account will be continued for a reasonable period to enable you to make other arrangements. I would ask you, therefore, to make arrangements for the termination of your account on or before 28th February next.

Yours Faithfully Herbert Lowndes Manager.

Letter regarding the Transfer to another Branch of a Customer’s Accounts.

LONDON BANK, LIMITED., COALMOORTOWN, BRANCH. 15th July, 200X

The Manager, Newport Branch.

Dear Sir, We enclose the completed forms relating to the transfer to your branch of the current and deposit accounts of Mr. Thomas Ford, Coal Merchant, who proposes to start business immediately at 17, Monmouth Street, Newport.

Mr. Ford has maintained with us on current account an average credit balance of about Rs. 1,50,000/-. We have charged commission on turnover at 3 percent. On his deposit account we have allowed 3.5 percent. Our relations with Mr. Ford have at all times been cordial, and we have always had a high opinion of his character and business capacity.

Recently, Mr. Ford was granted by Head Office and overdraft limit of It’s 5,00,000/-, which he intends to use for the purposes of his local coal factoring business. We enclose a duplicate of the Form L (23), Which gives details of the security lodged, commission and interest rates agreed upon, etc. We have advised Head Office of the transfer of the account and of the overdraft limit to your branch. In due course we shall forward you the deeds left with us as security in respect of the advance.

Yours Faithfully L. Manager Manager

Letter to the Bank acknowledging the Signed Documents.

LONDON BANK, LIMITED WESTHAMPTON BRANCH 2nd April, 200X

The Manager The Eastern Bank, Limited Norwich.

We thank you for your letter of the 30th March enclosing Memorandum of Deposit and Blank Transfer duly executed in your presence by our customers, Messrs Harry and James White, whose signatures thereon we have verified.

We are grateful for the assistance you have rendered us, which we shall be happy to return should occasion arise.

Yours Faithfully M. Peters Manager

Letter to a Customer concerning Investments.

LONDON BANK, LIMITED NEWCASTLE BRANCH 11th July, 200X

P Manton, Esq. Victoria House, Newcastle.

I have received your letter of the 5th July, in which you ask for advice on suitable investments.

The bank does not undertake to advise customers about their investments; and its rules prohibit its officers from so doing, but I referred your request to our brokers, and have pleasure in enclosing their reply.

I wish to point out that this information has been procured on your behalf, and that it is passed on to you on the distinct understanding that no liability attaches to the bank or to any of its officials.

Yours Faithfully . L.T. Lambton Manager.

Letter introducing a Customer to an Agent Abroad.

LONDON BANK, LIMITED 23, Old Street LONDON, E.C. 2 18th October, 200X

The Manager Societe Generale, Algiers Dear Sir,

The bearer of this letter is our esteemed customer Mr. Frederick Jones, who intends to stay same time in Algiers. If the climate is agreeable, Mr. Jones may decide either to build a villa for himself or to buy one in the neighbourhood.

As he has no previous acquaintance with Algiers, we shall be glad if you will provide him with any necessary introductions and give him all possible help.

We thank you in advance for this valued service.

Yours Faithfully, E, Forsyth Manager

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Cover Letter for Sending Documents

Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.

Cover Letter format to Send Documents

Dear manager,

I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.

The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.

Yours sincerely,

Mr. Francis Walcott

Sample Cover Letter for Attached Documents

Alan Taylor House 1, Street 1, Manchester

This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.

We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.

Very truly yours,

Simon Head Student Affairs Department

To majesty’s passport office,

I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.

I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.

Mr. Jason Taylor

Dear Mr. Ahmed,

I am submitting herewith the following documents as asked by your company.

I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is clearly appreciated. Thanking you for your time.

Mahnoor Imran

Covering Letter for Documents Enclosed

Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi

Dear Mr. Farooq Sahib,

As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.

Warm Regards,

Mahmood Ahmad

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Person holding stack of forwarded USPS mail.

Standard Forward Mail & Change of Address

Moving or relocating.

If you're moving, submit a permanent change of address request so your USPS ® mail is properly rerouted to your new address.

If you're only relocating for 15 days up to 1 year (like going to school or staying with family or friends), submit a temporary change of address request.

Person holding stack of forwarded USPS mail.

Change of Address Security Enhancements: As of May 1, 2023, when you submit a change of address request online, you need to take additional steps to verify your identity. Learn More

Getting Started

Plan ahead. Although mail forwarding may begin within 3 business days of your submitted request, it's best to allow up to 2 weeks. Mail will be forwarded to your new address as it comes, piece by piece.

What Mail Is Forwarded

  • First-Class ™ mail and periodicals (newsletters and magazines) are forwarded for free.
  • Priority Mail Express ® , Priority Mail ® , and USPS Ground Advantage ™ items are forwarded for free.
  • Media Mail ® items are forwarded, but you must pay the cost for shipping from your local Post Office ™ location to your new address.
  • USPS Marketing Mail ® is not forwarded.

Your change of address order only changes your mailing address with the Post Office. You must still update government agencies (like for your benefits, driver's license, and voter registration) and companies (like banks, insurance, online stores, etc.).

Forwarding Mail Exceptions & Details (DMM 507.2.0)

Where to Go to Change Your Address

Choose to change your address in a few simple steps online or visit your local Post Office location.

You must submit your change of address request in person at a Post Office location if:

  • You're moving outside the United States
  • You're submitting a change of request for someone else
  • You're unable to verify your identity online

How to Change Your Address Online

  • Go to the Official USPS Change of Address® website.
  • Choose an option for either an "Individual," "Family" (where everyone has the same last name), or "Business" move, and complete the form.
  • Verify your identity: Opt in online to receive a verification code or link on your mobile phone.
  • Pay the $1.10 identity verification fee. The billing address on your credit card must match either your old or new address.
  • You'll get a Move Validation letter to the address you’re moving from (your "old" address)
  • About 5 business days before your change of address start date, you'll get a Customer Notification Letter (with your confirmation code) to your "new" address. You'll also get a welcome kit with coupons from USPS partners.
  • Mail will be rerouted to your new address piece by piece.
  • If you can’t verify your identity online: USPS will send you an email with instructions and a barcode. Bring the email along with acceptable photo ID to a local Post Office location.

Change Your Address

How to Change Your Address at the Post Office

  • Visit your local Post Office location with acceptable photo ID and any other required documents.
  • Request a free Mover's Guide packet.
  • Fill out the PS Form 3575 found inside the packet, and give it to the retail associate. They will use your photo ID to verify your identity, then process your change of address request.

Visit Change of Address FAQs

Change of Address Exceptions & Details (DMM 507.2.0)

If You're Unable to Verify Your Identity

  • To submit a change of address, you must verify your identity.
  • If you can't verify your identity online, go to a Post Office location with acceptable ID.
  • If you can't verify your identity at a Post Office location, you will not be able to complete a change of address with USPS.
  • If you can't submit a change of address with USPS, your only option is to directly contact everyone who might send you mail —people, companies, and government agencies—and give them your new address.

Change of Address Requests for Special Situations

Submitting a Change of Address Request for Someone Else

If you're changing an address for someone else (as their "Authorized Agent"), you'll need to go in-person to a Post Office location and bring acceptable ID and additional documents (depending on who you’re changing the address for):

  • A child under the age of 18: Their birth certificate
  • A person who is unable to act for themselves: Power of Attorney

Stop or Forward Mail for the Deceased

To submit a change of address request for someone who is deceased, you must go in-person to a Post Office location with documents showing you're the executor or administrator authorized to manage their mail. (Having their death certificate is not enough.)

Managing Mail for the Deceased

International Moves: If you're going to move outside the United States, before you leave the U.S. , you must go to a Post Office location to verify your identity and submit your change of address request in person.

Businesses: If you are submitting a business change of address request in-person at a Post Office location, you must have documentation, like a notarized letter, power of attorney, or letter on company letterhead (signed by someone in a leadership role) that shows you’re an "Authorized Agent" who can submit a change of address request for the business.

U.S. Military Moves: For U.S. military moves, first work with your command ; your AMPS relocation info will automatically be shared with USPS. If you still need to submit a change of request with USPS, you can do so either in person or online. For online requests, if you are moving from a military address, your email address must end in .gov, .mil, or .edu. Important note: If you need to verify your identity in person, you can only do so at Post Office locations in the 50 states and Puerto Rico. If you are outside of the U.S., you cannot verify your identity in-person and won’t be able to submit a change of address with USPS.

Related Mail Services

Usps hold mail service.

If you'll be away for 3–30 days, you can "pause" all mail delivery to your address with USPS Hold Mail ® service. Your local Post Office will hold all mail to your address until you return. Your mail carrier will deliver all your held mail on the last day of your hold, or you can pick up your mail at the Post Office.

Schedule USPS Hold Mail Service

Extended Mail Forwarding

Standard mail forwarding lasts 12 months. You can pay to extend mail forwarding for 6, 12, or 18 more months (18 months is the maximum).

To purchase Extended Mail Forwarding, you can add it when you first submit your change of address request or if you later edit your request . (USPS will also send you a reminder email when you have 1 month left in your mail forwarding.)

Important: You can’t cancel or request a refund for Extended Mail Forwarding. For more information and pricing, read the Extended Mail Forwarding FAQs .

Note: When your mail forwarding period ends, USPS will return your mail to the sender for 6 months with a label that has your new address.

Premium Forwarding Services

In addition to regular mail forwarding, USPS offers paid Premium Forwarding Service ® options. For a fee, customers can have their mail packed up and sent to them: For residential customers, in a weekly Priority Mail shipment; for businesses, in daily, weekly, or monthly Priority Mail or Priority Mail Express shipments.

Premium Forwarding Mail Services

See other ways to manage USPS mail and have peace of mind when no one is home to receive important documents or packages.

Learn how to manage mail for loved ones who have passed. You can redirect their mail to another address and you can remove them from advertising lists.

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IRS Letter-Forwarding Program: Forwarding Letters to 49 or Fewer Individuals

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Step One: Provide a request letter to IRS, including the following information:

  • A brief explanation of humane purpose served by forwarding the letter
  • The social security number of the recipient(s)
  • The letter(s) you want forwarded

Step Two: Sample Letter to the IRS

Internal Revenue Service Letter Forwarding Stop 93A Post Office Box 621506 Atlanta GA 30362-3006

To Whom It May Concern:

Please process this request to forward a letter. 

The humane purpose served by forwarding this correspondence is [ insert statement here ]

Please forward this letter to:

  • Name of intended recipient(s)
  • Social Security number of the recipient(s)

Enclose the letter(s) to be forwarded. Your letter(s) should include this statement:

In accordance with current policy, the Internal Revenue Service (IRS) has agreed to forward this letter because I do not have your current address. The IRS has not disclosed your address or any other tax information and has no involvement in the matter aside from forwarding the letter. Your response to this letter is completely voluntary.

Thank you for your assistance.

XXXX (Signature) XXXX (Printed Name) XXXX (Address) XXXX (Phone)

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Letters in English

Sample Letters, Letter Templates & Formats

Home » Letters » Bank Letters » Request Letter to Bank to Change Signatories – Sample Letter to Bank for Change of Signatories

Request Letter to Bank to Change Signatories – Sample Letter to Bank for Change of Signatories

To, The Manager, __________ (Bank Name), __________ (Branch Address)

Date: __/__/____ (Date),

Subject: Changing signatory of _______ (Account number)

Sir/ Madam,

I would like to inform that my name is _________ (Name) and I have been maintaining a _________ (type of account) account in your _________ branch (branch name). My account number is ___________ (account number).

Most humbly, I am writing this letter to request you to update the authorized signatory in the mentioned account number. I am attaching a copy of _________ (request form/ copy of ID proofs/ signature/ all relevant documents) along with this application. I give my full consent to the authorized person to access my account _________ (account number).

Kindly consider this as an application for updating the signatory. I believe you will consider this genuine. In case, any query arises, feel free to contact me at __________ (Contact Number).

Thanking you, _________ (Signature) _________ (Your name), _________ (Contact number)

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    Getting Started Plan ahead. Although mail forwarding may begin within 3 business days of your submitted request, it's best to allow up to 2 weeks. Mail will be forwarded to your new address as it comes, piece by piece. What Mail Is Forwarded First-Class ™ mail and periodicals (newsletters and magazines) are forwarded for free.

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