How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser
- It's easy to share a PowerPoint presentation on your Mac or PC app.
- You can also share a presentation if you use the online version of PowerPoint.
- Sharing a presentation can help you collaborate with friends or coworkers.
- Visit Business Insider's Tech Reference library for more stories .
When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.
Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.
For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.
Here's how to share a presentation.
Check out the products mentioned in this article:
Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.
Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.
1. Open the PowerPoint presentation you wish to share on your PC.
2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.
- If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.
3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.
Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.
How to share a PowerPoint Presentation on a Mac
1. Open the PowerPoint presentation on your Mac desktop or laptop.
2. Click the "File" tab in the top left corner.
3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.
- If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)
4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.
You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)
This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.
You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.
How to share a PowerPoint presentation on a web browser
You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.
1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.
2. Click the "Share" button in the upper right hand corner of the screen.
3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)
Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.
If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.
Related coverage from Tech Reference :
How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.
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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present PowerPoint in Teams?
How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
When sharing a file, you can add a message optionally before hitting Send .
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
How to Present Your PowerPoint Slides on Teams
Method #1: use the share button in powerpoint.
You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
Method #2: Share Screen to Present a PowerPoint Presentation
Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
Pros of sharing your screen with the audience to present a presentation:
- It is easier to activate
- You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience
Cons of sharing your entire screen on Teams for presenting:
- If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
- You may accidentally switch to other windows, and your audience can lose focus of the presentation.
Method #3: Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Final Words
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser
- It's easy to share a PowerPoint presentation on your Mac or PC app.
- You can also share a presentation if you use the online version of PowerPoint.
- Sharing a presentation can help you collaborate with friends or coworkers.
When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.
Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.
For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.
Here's how to share a presentation.
Check out the products mentioned in this article:
Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.
Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.
1. Open the PowerPoint presentation you wish to share on your PC.
2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.
- If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.
How to share a PowerPoint Presentation on a Mac
1. Open the PowerPoint presentation on your Mac desktop or laptop.
2. Click the "File" tab in the top left corner.
3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.
- If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)
4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.
You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)
This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.
You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.
How to share a PowerPoint presentation on a web browser
You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office . Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.
1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.
2. Click the "Share" button in the upper right hand corner of the screen.
3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)
Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.
If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.
Related coverage from Tech Reference :
How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.
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How to Share PowerPoint: A Comprehensive Guide
You’ve just finished crafting a brilliant PowerPoint presentation, and now it’s time to share it. But how exactly do you do that? Whether you’re collaborating with a team or presenting to an audience, sharing your work is essential. Let’s dive in and explore the different methods available to share your PowerPoint presentation.
Different Methods How to Share PowerPoint: A Step-by-Step Guide
Sharing a PowerPoint presentation can seem like a straightforward task. However, with multiple ways available, it’s essential to choose the method that best suits your needs. Here’s a detailed tutorial on different methods to share your presentation.
- Step 1: Open the presentation file you’d like to share in Microsoft Office.
- Step 2: Click on “File” located in the top-left corner of the ribbon.
- Step 4: Your default email client will open. Attach the file and enter the email address of the recipient.
- Step 5: Before you click send, ensure your presentation file size doesn’t exceed the email provider’s limits. If it does, consider other ways to share your presentation.
- Step 1: Open the presentation you’d like to share in PowerPoint.
- Step 2: Launch Microsoft Teams. If you haven’t used it, you might want to check Microsoft support for a quick guide.
- Step 3: In the top-right corner, click on the ‘Files’ tab.
- Step 4: Upload your presentation and then invite others to view or edit the presentation.
- Step 1: Open your presentation in PowerPoint.
- Step 2: Click on “File” in the upper left corner of the ribbon.
- Step 4: Once you’ve made your choice, save your file. Now, it’s easy to share your presentation as a video or PDF file with others.
- Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others.
- Step 3: Choose whether to ‘Send a copy’, ‘Send a link’, or ‘Share a link’.
- Step 4: Attach your file or link to your comment or email and send. Windows users might see this in the corner of the window, while Mac and PC users might find it in the corner of the screen.
- For those who’d like a visual guide, you can watch this video supported by Microsoft on how to share.
- Collaborate with others for real-time feedback. In PowerPoint Online or PowerPoint for the Web, click on the ‘Share’ button in the upper right corner of the screen, and invite collaborators.
By following these steps, you’ll make your presentations easily accessible to your audience, fostering better collaboration and understanding.
Creating and sharing presentations has never been easier with tools like PowerPoint 2016. Whether you’re in work or school, you can create a presentation, store it on OneDrive, and seamlessly share a presentation with others. Choose to send a link, send a copy, or convert your presentation as a PDF file. With the ‘click share’ feature, sharing with specific name or email address is straightforward. This information aims to make your collaborative efforts smoother, ensuring your audience can view your presentation or even provide feedback with ease. So, whenever you want to share a presentation, just remember these simplified steps.
Yes! You can save your presentation as a PDF or share it as a view-only link using Office 365.
Yes, most email providers have a limit, usually around 25MB. Consider using cloud storage or a link for larger files.
You can set permissions to ‘view-only’ or save your presentation as a PDF.
Absolutely! Just hide the slides you don’t want to share, save it as a new file, and then share.
When shared via certain cloud platforms like OneDrive, you can view activity reports and see who accessed the file.
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Screen sharing a PowerPoint presentation
There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation.
If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience.
This article covers:
Dual monitors with slide show and presenter's views
Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.
Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.
- Open the PowerPoint file you want to present.
- Start or join a Zoom meeting.
- Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
- Switch back to Powerpoint and click the Slide Show tab.
Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.
- Click the Slide Show tab and then select Set Up Slide Show .
- Under Show type , select Browsed by an individual (window) and then click OK .
- In Zoom, start or join a meeting .
- Select the PowerPoint window and then click Share .
Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation.
- Select your monitor then click Share .
How-To Geek
How to screen share a powerpoint presentation in zoom.
Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.
Quick Links
Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.
No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.
If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.
As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.
If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.
In the menu that appears, click "Advanced Sharing Options."
The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."
All participants in the meeting can now share their screen.
To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."
If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."
To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.
You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.
From here, deliver your presentation as though you were standing in front of a live audience.
If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .
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How can I share a PowerPoint so that it opens automatically in presentation mode?
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Hi A teacher in Wa,
Thank you for querying in this forum.
According to your description, it seems that you want to share a presentation with students via Microsoft Teams and you also want your students to immediately watch your presentation as a slide show instead of seeing the slides in edit mode.
May I know if my understanding is right? If so, we’d suggest you save presentation file as .ppsx type file, if you are using PowerPoint in Windows, we’d suggest you go to PowerPoint File > Save as > Click More Options > select PowerPoint Show under Save as type, the file is saved as a .ppsx file. When the file is double-clicked, it opens as a slide show.
For more details, you can refer to this article: Start a presentation automatically with a PowerPoint Show .
Then you can go to Microsoft Teams and find the team > click Files tab > upload this file. And we have tested it on our side, if we saved it as .ppsx file and uploaded to Teams, when we clicked it, it will show as a slide show, as shown below:
If the scenario above is not consistent with yours, you can also post back and provide more details about your requirement.
Best Regards,
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How to Record PowerPoint Presentation with Audio and Video
Sometimes it is necessary to record not only the sound of the speaker over presentation slides but also their face via a web camera. Learn how to easily do it!
How to record yourself presenting a PowerPoint
The more people work from home, the more online meetings happen. Teams discuss work on projects, put forward their ideas, and share presentations containing essential information. However, problems with the latter can sometimes arise – watching a presentation only might be pretty boring. But this is not the case when the user adds a video recording of them presenting as well.
If you were in such a situation, you may have wondered how to record yourself presenting a PowerPoint slideshow. Actually, with the help of our editing tool, it's not that hard at all! Using it, you can record a web camera video and PowerPoint presentation at the same time on Windows 10 and 11, as well as Mac.
For the rest of the process, follow the steps below:
Start the project
Open Clideo’s Online Video Editor and click "Get started".
To record a presentation and video of yourself at the same time, scroll down the navigation sidebar, click "Record", then "Screen & Camera". If prompted, allow your browser to access your camera and microphone.
You can select a specific camera and microphone and turn them on/off in the next pop-up window via the "Gear" icon at the bottom right.
Record the screen
Check that you look fine in the webcam, click the red circle to start a recording session, and select a window with your PPT in the pop-up screen. Then, click "Share" to start presenting.
Go to the tab with your presentation and do your best. If you return to the Clideo tab, you will see that you cannot move the video window from your camera now, but you can do that while editing your video later.
While recording your presentation, you can at any moment go to the Clideo tab and click the "Pause" button to pause the process, then click it again and go back to the presentation screen to continue the demonstration. To redo the recording and discard the current one, click the "Retake" button to the left.
When you are ready to stop and save the recordings, in the Clideo tab, click the "Stop" button or hit the "Stop sharing" button on your presentation screen.
In the next pop-up window, you can review, rename, redo, and add the files to your project timeline or "Uploads". Both cases will add the screen and camera recordings as separate files.
After every file is manually or automatically placed on the timeline, you can edit each one by one – just click them and adjust the available settings. Resize the camera recording if necessary, cut out the sections you do not need, or add captions.
When you finish editing, click "Export" at the top right and choose your preferred option.
Save the result
When the video is processed, watch the playback to see how it looks. If you like the result, click "Download" to save the screen recording to your device or cloud storage.
If you need more information about the latest state of video editor options and features, you can find details in our Help Center .
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Microsoft 365 Life Hacks > Presentations > How you can use AI to help you make the perfect presentation handouts
How you can use AI to help you make the perfect presentation handouts
Enhancing your presentation with a well-crafted handout can significantly improve its impact. A presentation handout, summarizing key information from your slides, not only aids in audience comprehension and engagement but also assists in your preparation.
What is a presentation handout?
Whether you’re creating a lecture, business presentation, or sharing research in a PowerPoint, giving your audience a presentation handout can help them retain the information. A handout can also help them follow along and engage with your presentation. And best of all, creating a presentation handout can help you prepare for the presentation itself— and AI can help you speed up the presentation-handout creation process.
Use AI to help you find examples of presentation handouts
If you’ve never made a presentation handout before, you might not know where to start. It can help to view examples of presentation handouts so you can gain an understanding of what’s expected of you. Use these prompts in your preferred AI platform to help you find presentation handout examples:
- I’m a student creating a presentation on scientific research. Can you show me an example of a presentation handout for a research presentation?
- I’m creating a PowerPoint to share new school rules with my students. Can you help me find a good example of a presentation handout for teachers?
- I’m presenting a business report. Can you help me find a few examples of handouts to go along with a business report presentation?
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Use AI to help you organize your presentation handout
If you’re not sure how to organize your presentation handout, AI can help. You can copy and paste each slide into your favorite AI platform or give it a summary of your presentation. It’s important that you give the AI tool as much context as possible about your presentation to get the best results. Once you’ve given the AI tool enough context about your presentation, try these prompts to organize it:
- What key points from my PowerPoint are essential to include in my presentation handout?
- Based on my presentation, how long does my presentation handout need to be?
- Is there any information in my PowerPoint that doesn’t need to be in my presentation handout?
Ask AI to proofread your presentation handouts
Once you’ve created your presentation handout, you can copy and paste it into your preferred AI platform and ask it to proofread your work. It’s important that your presentation handout is clear and easy to follow. If you want AI to proofread your presentation handout, try these prompts:
- How can I simplify my presentation handout?
- Is my presentation handout clear and easy to read?
- Are there any spelling errors in my presentation?
- How well does my presentation handout follow my presentation?
- Is there any crucial information missing from my presentation handout?
- Can you make sure the style and tone of my presentation handout is professional?
Remember, while AI provides invaluable assistance, a final personal review is essential to catch any details it might miss, such as incorrect contact information. Finally, ensure there’s space for audience notes in your handout and practice your presentation thoroughly for a confident delivery.
When you’re done proofreading your presentation handout, make sure to leave some space in it for your audience to take notes. If you’re printing out your handouts, ensure you have enough copies for your audience. Don’t forget to practice your presentation so that you feel confident.
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How To Get Free Access To Microsoft PowerPoint
E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.
But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.
Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience
Method #1: Sign Up For A Free Microsoft Account On The Office Website
Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:
- Visit the Microsoft 365 page .
- If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
- On the Office home page, select PowerPoint from the side panel on the left.
- Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
- Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.
It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.
Method #2: Install Microsoft 365 (Office) To Your Windows
Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:
- Search for Microsoft 365 (Office) on the Microsoft Store app.
- Install and open it.
- Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
- Click on Create on the left side panel.
- Select Presentation.
- In the PowerPoint window that opens, log in using your account.
- Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
- Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.
The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.
Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device
If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:
- Install Microsoft PowerPoint from the App Store or Google Play Store .
- Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
- On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
- If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
- To make a new presentation, tap the plus sign in the upper right corner.
- Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
- Press "Set as default" to set your local folder as the default file storage location.
- Choose your template from the selection or use a blank presentation.
- Edit your presentation as needed.
Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.
Method #4: Use Your School Email Address
Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:
- Go to the Office 365 Education page .
- Type in your school email address in the empty text field.
- Press "Get Started."
- On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
- For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
- Once you're done filling out the form, press "Start." This will open your Office 365 account page.
You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.
Read the original article on SlashGear .
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Create a presentation
Create a presentation in powerpoint for the web.
With PowerPoint for the web running in your web browser, you can:
Create presentations that include images, videos, transitions, and animations.
Get to your presentations from your computer, tablet, or phone.
Share and work with others, wherever they are.
If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .
If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .
Create, open, and name a presentation
Go to powerpoint.office.com .
Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .
To name the presentation, select the title at the top and type a name.
If you need to rename the presentation, select the title and retype the name.
Add a slide
Select the slide you want your new slide to follow.
Select Home > New Slide .
Select Layout and the you type want from the drop-down.
When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.
Or choose File > Download As to save a copy to your device.
When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.
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IMAGES
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COMMENTS
Learn how to share your PowerPoint presentation with others using OneDrive, email, or traditional email attachments. Choose a permission level, copy the link, and collaborate with others on your document.
Thankfully, with massive improvements in file sharing technology, sending and sharing your presentation file is as easy as 1-2-3. Here are 10 easy ways you can try sharing your PPT file today: 1. Share directly on PowerPoint. The most recent versions of PowerPoint include a Share button in the upper right corner of the ribbon.
The first thing to note is the "Share" section. Here, you'll see the two methods for sharing the presentation, and anyone with whom you've already shared it. With the "Invite People" method of sharing, you can do the following: Type the email addresses of those with whom you'd like to collaborate. Leave a note for the recipients.
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
Invite Viewers to Your Online Presentation. Once your presentation is online, you're ready to invite others to view it. Using PowerPoint Online, click on Share in the right corner above the presentation. Now, you can add email addresses for anyone to invite to the presentation.
In this video, you'll learn more about saving and sharing in PowerPoint 2019 and Office 365. Visit https://edu.gcfglobal.org/en/powerpoint/saving-presentatio...
To see the full course that this video came from, go here: ️https://www.simonsezit.com/courses/microsoft/powerpoint-2021-online-course/In this Microsoft Po...
Other Methods for Sharing a PowerPoint. You can also use various third-party services or methods to share PowerPoint files. Share a PowerPoint via SlideShare. SlideShare is a popular service for sharing presentations online. PowerPoint presentations uploaded to SlideShare can also be shared via direct link or embedded on a website.
Learn how to share PowerPoint presentations in PowerPoint 2021 for Microsoft 365. Learn more at https://kaceli.com. Learn more and master PowerPoint: Powe...
Method #3: Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
How to share a PowerPoint Presentation on a Mac. 1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the ...
Share Using a Link with Microsoft 365. Step 1: Make sure your presentation is saved to the cloud, preferably on OneDrive or SharePoint. Step 2: In PowerPoint, click on "File" and select 'Share'. Step 3: Choose 'Share with people'. Step 4: Set your desired permission level - whether you'd like others to edit or just view.
Switch back to Powerpoint and click the Slide Show tab. Begin the presentation by selecting the Play from Start or Play from Current Slide options. PowerPoint will display the slide show in a window. In Zoom, start or join a meeting. Click Share Screen in the meeting controls. Select the PowerPoint window and then click Share.
At the bottom of the Zoom meeting window, click "Share Screen." If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors, you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2." To begin sharing that screen, click "Share" at the bottom ...
Microsoft PowerPoint is a presentation design software that is part of Microsoft 365. This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way. Over time, PowerPoint has evolved and improved its accessibility to users.
Use Google Slides to create online slideshows. Make beautiful presentations together with secure sharing in real-time and from any device.
If so, we'd suggest you save presentation file as .ppsx type file, if you are using PowerPoint in Windows, we'd suggest you go to PowerPoint File > Save as > Click More Options > select PowerPoint Show under Save as type, the file is saved as a .ppsx file. When the file is double-clicked, it opens as a slide show.
How to record yourself presenting a PowerPoint. The more people work from home, the more online meetings happen. Teams discuss work on projects, put forward their ideas, and share presentations containing essential information. However, problems with the latter can sometimes arise - watching a presentation only might be pretty boring.
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Whether you're creating a lecture, business presentation, or sharing research in a PowerPoint, giving your audience a presentation handout can help them retain the information. A handout can also help them follow along and engage with your presentation. ... Learn how to password protect your PowerPoint presentations and secure your valuable ...
Select Presentation. In the PowerPoint window that opens, log in using your account. Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days ...
Design a presentation Article; Share and collaborate Article; Give a presentation Article; Set up your mobile apps Article; Learn more Article; Next: Slides and layouts Create a presentation in PowerPoint for the web. With PowerPoint for the web running in your web browser, you can: Create presentations that include images, videos, transitions ...