how to write resume for letter of recommendation

How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

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• How to Write a Letter of...

How to Write a Letter of Recommendation

11 min read · Updated on August 25, 2022

Writing a letter of recommendation is an honor, but also a big responsibility. Take the guesswork out of creating something that can make or break a colleague or student's candidacy.

As a trusted colleague, boss, or friend, you may be asked to write a letter of recommendation. That says a lot about the esteem in which others hold you and you should take it as an honor. Because you want to do a good job to ensure the person you are writing about has the best shot at the position they want, you need to understand how to write a letter of recommendation.

But what exactly is a letter of recommendation and how should you go about writing one? There's no mystery. Once you understand what goes into a great recommendation letter and how you can compile one, you'll be equipped to help that star student or employee make their next life move.

In this blog we will detail the steps to take and the following:

What is a letter of recommendation?

Recommendation letter examples

Types of recommendation letters

Recommendation letter format

Tips for writing a letter of recommendation

Mistakes to avoid

A letter of recommendation is a formal introduction and reference for a person seeking a new job or academic role. Letters of recommendation are typically written by a former employer, professor, client, or colleague whose attestation to your skills and qualities will impress the reader.

If you are asked to write a letter of recommendation, you can be sure that the requester believes you will have good things to say about their professional qualities and why you believe they are an excellent candidate for this new role.

A great recommendation letter, like a great resume or cover letter, entices the reader to want to learn more about the candidate and to offer them an interview to discuss the opportunity further.

Not everyone who requests a recommendation letter is asking because they have entered the job market. An employee may be returning to school to get an advanced degree, or applying for a certification program or fellowship.

Each different purpose requires a slightly different letter-writing approach. There are two main types of letters of recommendation you as a supervisor, client, manager, teacher or other superior may be asked to write:

Academic 

Academic letter of recommendation

Colleges, universities, and other post-graduate programs often seek letters of recommendation as part of the application process. These letters may also play a role in whether a candidate receives a scholarship or other financial assistance.

Academic letters of recommendation should focus on who the applicant is as a person and what insight and dedication they will bring to the academic department or program. Your job as an academic letter of recommendation writer is to offer an unbiased perspective on the applicant's personality, but also on their ability to grasp new concepts and any other skills and attributes that will make them an excellent student.

Employment letter of recommendation

Typically written by supervisors, managers, or clients, employment recommendation letters are focused on the attributes that will make the letter's subject an excellent employee. If you are asked by a person you supervise to write a letter of recommendation and it is not against company policy, make sure you honestly believe the person is a quality candidate. Your name will be on the letter, too.Teachers, academic advisors, and university professors may also be asked to write employment recommendations, especially if their students are searching for their first job or first job in a new field.

Exercise caution

Be aware that many employers will not allow you to write a recommendation letter for a colleague. They will, instead, suggest that you refer the person to the Human Resources Department, which will merely confirm a person's tenure with the company.

Before you begin to write, it will help to understand what goes into a reference letter. Any letter of recommendation should follow a standard format. Here are the components you need to include:

Introduction

Closing statement and signature

You may also consider including a personal anecdote if you feel comfortable doing so and it illustrates a positive quality about the letter's subject.

You may be asking yourself, “How do I write a letter of recommendation?” Take it one section at a time. Below, we offer detailed information on what each section should contain and recommendation letter example text for each.

Since this is a formal letter, your greeting should also be formal, unless the person for whom you are writing the letter asks you to keep it casual. You can't go wrong with Dear Mr./Ms./Dr. [Last name] since you are relying on the information given to you by the letter's subject. 

If you do not know who the recipient of the letter is, kindly suggest that a letter with a personalized greeting goes a lot farther than one with a generic greeting. Above all, avoid the stilted “To Whom It May Concern” if at all possible.

The beginning of a recommendation letter serves an important purpose: It tells the reader who you are writing about and why. Although it may seem less than creative, one of the best ways to start is simply by adapting the following letter of recommendation examples intro: 

“I am pleased to recommend Sarah Peterman for the financial analyst manager position at Holdfield Century Inc. I have supervised Sarah for four years at Rosano Industries and feel she would be outstanding in this role.”

This format works for a candidate applying for a university program by simply changing the job and prospective employer's name to the academic program and university's name. 

The overview comprises the bulk of your letter of reference; it is the middle two or three body paragraphs. This may be the most difficult section to write because it is here that you explain why you believe the candidate is worthy. To help guide you, try answering the following questions:

What words best describe the candidate's work style?

What qualities help them excel and make them right for the new role?

What project or achievement stands out from their tenure?

What story or personal anecdote can you tell that will illustrate the best of the candidate?

Peg each piece of the information you share with a skill or attribute necessary for the new role. Make sure you connect the dots and explain exactly how each quality builds a case for the candidate.

Here is a recommendation letter example for the overview:

“I remember when Sarah began working in my department. She was eager to learn and, in fact, quickly developed an understanding of business modeling and our proprietary accounting system. Sarah is not afraid to ask clarifying questions and is always ready to lend a hand to get the job done. 

“In the course of our four years of working together, Sarah has taken every opportunity to stretch and grow as a financial analyst. In fact, I believe she is ready to move into the role of financial analyst.

“Just last week, I entrusted Sarah with completing and presenting our five-year business forecast at the company's quarterly meeting. I offered her this opportunity because I knew not only that she would do a fabulous job, but also that she was outgrowing her role as my subordinate. She did not disappoint. Her presentation was flawless and her analysis spot-on.”

Closing statement

You've written a recommendation letter that makes a great case for the candidate. Now you need a few sentences that remind the reader that you believe they are ready for their next move and you believe they have chosen wisely.

Here is a letter of recommendation example for a closing statement:

“After having managed Sarah for four years, I can attest to her dedication, determination and knowledge of business processes and strategies. Holdfield Century Inc. would be lucky to have Sarah in the position of finance manager.”

Finally, sign off with Sincerely or Regards, your full name, your title, and the company for which you work.

“Sincerely,

Anna Chavez

Financial analyst manager

Rosana Industries”

Tips for writing a good letter of recommendation

When writing a letter of recommendation, there are some hints to keep in mind that will make the process easier and more fruitful for the candidate. After all, you wouldn't have agreed to write the rec letter unless you believed in the candidate and wanted to help them.

Here are some tips for writing a great letter of recommendation.

Make sure you don't waste a word. You have only a few paragraphs to convince a hiring manager or admissions officer that the person you have chosen to endorse is an excellent candidate. Unless it's relevant, don't take space mentioning that they love soccer or knitted you a beautiful sweater for your birthday.

If you link each sentence to a quality necessary for the position, you won't have any trouble with this.

Use descriptive words to make a strong case. If possible, ask the candidate for the job listing or requirements for the academic program. Incorporate necessary attributes into your sentences. If creativity falls high on the list of requirements and you can honestly say it's true, write a phrase such as “creative thinker” or “able to develop creative solutions to thorny business problems.”

Get specific. The best letters of recommendation offer pointed examples, not platitudes. They offer data, details, and reasons for your high praise. “Kenton is a great employee” pales in comparison to “Kenton has never missed a deadline and often turns in his high-quality work early.” If you're in a data-driven industry, cement the case with relevant figures.

Check the facts with the letter's subject. It's not your career you're writing about. Do a little research to make sure you don't miss a key fact or accomplishment. Don't be shy about double-checking the details or even asking the candidate to refresh your memory.

Now that you know what you should do, here are a few things you should not . 

Don't say yes to writing the letter if you can't make an honest recommendation. A tepid letter of recommendation may be worse than none at all. Perhaps your underling has learned from the mistakes she made during her tenure as your employee and just needs a fresh start. That doesn't mean you have to write a recommendation letter. It's OK to say no.

Damning with faint praise. This is definitely a case where a less than ringing endorsement will have the recipient reading between the lines. That old saw, “if you don't have anything nice to say, don't say anything at all” applies here. Certainly do not write an anti-recommendation letter. Instead, let the candidate's resume, cover letter, and interview stand on their own.

The flipside: Hyperbole. While you don't want to get negative, you also don't want to go over the top with your language. The statement, “Kayla's art is among the best in the world” may have the reader thinking, “Really? Compared to Frida Kahlo, Picasso, and Rembrandt?” Keep it real. “Kayla's graphic designs have helped our customers increase traffic to their websites by 20%” is much more realistic and offers a better idea of what Kayla can do.

To be asked to write a letter of reference is an honor. It says that the person trusts you and believes you know their best qualities.

Follow the structure above, using a professional tone. Make it clear that you highly recommend the candidate for that position.

Choose a personal, but professionally related, anecdote to illustrate the candidate's outstanding qualifications for the job or academic program.

It is better to say no than to write a letter of recommendation that doesn't praise the candidate.

Make sure you have all the details right by doing some research and double-checking your facts

Find more resume-writing advice in our related articles below or upload your resume for a free review from our resume experts! Recommended reading

How to Keep a Bad Reference from Ruining Your Career

The 5 Best Questions to Ask in An Interview

Our TopResume Career Expert Answers Your Burning Job-Search Questions

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Guide to Writing a Great Resume with No Work Experience

What to Say When Emailing a Resume (with Examples)

How To Write a Sick Leave Letter (with Template and Example)

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How to Write a Letter of Recommendation

Quick Navigation

• What is a letter of recommendation?
• How to write a letter of recommendation

Recommendation letter example

If you need to write a recommendation letter for someone you know relatively soon, or maybe you merely want to be prepared for future requests that require you to compose them. In cases like these, this how-to piece will help you write recommendation letters with confidence. This article will define what a recommendation letter is and show you how to write a letter of recommendation.

What is a recommendation letter?

A recommendation letter is a letter someone writes for a person applying for a role like a job, internship or volunteer position. Someone could ask you to write one if they are applying to a college or for a scholarship. 

Writing a recommendation letter starts with assessing how well you know the person and how to describe them using adequate, positive examples. The recommendation letter should contain your honest opinion, including character traits they display in a professional setting.

If someone asks you to write a recommendation letter, find out when you need to submit the letter to make sure you will be able to meet the deadline.

How to write a recommendation letter

Follow these steps to write a recommendation letter:

1. Firstly, format the page

Begin by typing your full name and address in the upper left corner of the page. Next, put the month, day and year in the upper right. Move the cursor down a couple of lines and type the recipient’s name and address on the left side of the page, if you know that information.

Using a consistent format for your recommendation letter conveys professionalism and attention to detail, which could show that you are credible to the reader.

2. Secondly, choose a formal greeting

Use a formal business greeting to address the recipient. Doing this shows them that you acknowledge the serious nature of the letter. If you know their full name, include it in the greeting. If you’re not sure of the person’s name, write: ‘Dear Sir or Madam’ or ‘To Whom It May Concern.’ 

3. Thirdly, describe the purpose of the letter and your relation to the person you are recommending 

After greeting the recipient, build the body of the letter by explaining the purpose of the letter. For example, you could say: ‘I am extremely happy to recommend Bailey for the Customer Service Manager role at Smith Robotics.’ Then, say something straightforward and positive about the person, like, ‘Bailey is a diligent worker, and any company would be lucky to have them.’

Finally, state how you know the person, and how long you have known them and how long you have worked with them. You can explain your role and relationship to the subject of the letter. For example, ‘I’ve been the Camp Director at Chesterfield Summer Camp for three decades, and I had the pleasure of supervising Jules for the last four summers.’

4. Next, add specific examples of the recommended person and their work 

You can use several relevant, real-life examples to help the reader better understand the subject’s traits and abilities. Think of situations where the person stayed calm under pressure, showed their ability to be a team player or otherwise went beyond expectations.

For example, ‘Alex’s willingness to show leadership is especially impressive, especially considering they’re relatively new to the workforce and recently graduated college.’ Using that technique highlights how you noticed outstanding qualities, enabling the reader to create a richer mental picture of them.

The best examples will relate to the role that this person is applying for. Also, discuss character traits that you believe makes this person a good choice for a position or a workplace in general. You might mention how punctual the person is, how they were never late for a shift and were reliable.

5. Moreover, keep a balanced perspective

Keep your perspective as balanced as possible. You’ll show you can view the person’s characteristics by appreciating their strengths and not overlooking areas for future growth. You might say, ‘Carter’s strong work ethic meant that he sometimes took on too many tasks. He worked hard to set boundaries, and I noticed progress in that regard, especially within the last six months that I worked with them.’

6. Finally, complete the letter with a positive affirmation and an invitation to contact you 

In the last section of the recommendation letter, repeat your confidence that the person is the right person for the opportunity. You can summarize why you feel that way. For example, you could say ‘Due to the reasons mentioned above and others not listed here, I have no hesitation about giving Riley my highest recommendation for this position.’

End your letter of recommendation by inviting the recipient to contact you using the details at the top of the letter. Use a formal closing phrase like ‘Sincerely’ or ‘Best Regards.’ If you’re sending a physical letter, don’t forget to sign your name by hand above the typed signature.

To Whom it May Concern:

I am pleased to strongly recommend Jordan Smith for the Head Copywriter position at Morrison Marketing.

I am Avery Jones, a Copy Manager at Words Unlimited, and I have more than four years of experience in the copywriting industry. Due to my leadership position, I have supervised many young professionals. Jordan stands out for numerous reasons, including her outstanding work ethic and determination.

During her time at our organization, Jordan displayed an excellent understanding of how to write in the client’s voice and meet the audience’s needs. I was also impressed with how her understanding of search engine optimization updates grew over time, and how skillfully she applied that new knowledge to their copywriting work. It was in these areas that Jordan especially surpassed her peers. Although Jordan lacks the industry experience of some other team members at my company, she made up for it with consistent dedication.

Besides her excellent copywriting prowess, Jordan demonstrated a positive attitude, willingness to take on new challenges and attentiveness. Those things made them an asset to the company and its team members, as well as to me. 

Due to these reasons and the many other positive traits she possesses, I have no hesitation in saying that Jordan would be a great addition to the Morrison Marketing team. She has the background and skills the position requires, plus the soft skills that make her able to excel and thrive in this role.

If you need more information or examples to assist with your decision making, please get in touch with me using the contact details provided in the header of this letter.

Sincerely,  Avery Jones

The opinions expressed are solely those of Find My Profession. Click to see our Advertising Disclosure.

Letter of Recommendation: How to Write [+Examples]

Learn how to write a letter of recommendation. Find tips, examples, and a template to download. Learn how to properly ask for a letter of recommendation.

Worried about how to write a letter of recommendation or who and how to ask for one?

We’ve got both sides of the coin covered! You are going to learn all that in the next few minutes!

A letter of recommendation, also called a “reference letter” or “recommendation letter”, can be personal or professional.

In most cases, you need letters of recommendation for professional use such as job applications, college admissions, and scholarships.

But there may be situations when a personal reference letter from a friend, neighbor, or acquaintance can be used.

The goal of every kind of recommendation letter is the same: to prove that you are worthy of the job or the task at hand.

In this post, we are going to mostly focus on the professional aspects of recommendation letters.

How to Write a Letter of Recommendation

Letters of recommendation mean a lot to the person you are writing it for.

Their next big job opportunity depends upon what you are going to write about them.

This person thinks highly of your relationship with them to ask for your written recommendation.

So, you have to be very careful and honest about it.

When someone asks for a recommendation letter from you, make sure you know enough about the person and are well prepared to write one for them.

If your associate did not provide it already, get all the necessary information from them like the job posting and their resume to tailor your reference letter to their specific needs.

If you think you are not in a suitable position to write a positive letter of recommendation for them, it is very important that you frankly let them know that.

It is better to not write a letter at all than to write a not so impressive or boring one.

How to Start a Letter of Recommendation

After the letterhead and the contact information of both the parties, you should start by directly addressing the person, the group, or committee you are writing to.

Make sure you have that information from the person you are writing for.

Start by writing:

Dear Clara/ Dear Ms. Jones/ Dear Hiring Manager/ Dear Board Members

Try to avoid the bureaucratic phrase “To Whom It May Concern” unless you have no other options.

Then, jump into the opening paragraph of your letter with a hook.

Explain for whom you are writing, how you know the person, and why you are willing to write this recommendation letter for the person.

It could be something like this:

Dear Ms. Jones,

With utmost confidence, I can vouch for the immense capabilities Marian Adams possesses as a Software Engineer. I have worked as her supervisor at XYZ Corporation for five years where I have seen the magic she performs with her code.

Marian Adams is no ordinary programmer. As her supervisor at XYZ Corporation for five years, I have seen her work with awe and amazement. I can assure you that there are very few software engineers out there with as much depth and knowledge as her.

These samples effectively answer the who, why, and how questions with enough appeal for the hiring manager to take it seriously.

How to Write the Body of a Letter of Recommendation

After you have established the tone and setting with the first paragraph, it is time to expand on the applicant’s core strengths, capabilities, and your own experience with him/her.

It can be a single or multiple paragraphs depending on your needs.

First, make a list of the person’s most impressive skills, strengths, experiences, achievements, and your own observations about them.

Then, pick the ones that are most relevant to the job they are applying to.

Try to provide real-life examples of their successes as witnessed by you.

Real examples and stories work like magic in a recommendation letter.

Try to create something like this:

During the time we worked together, I have seen how dedicated she is towards her work and how skillfully she overcomes complex challenges that are essential to being a software engineer.

Her solutions to problems are thorough and enhance the team’s overall performance. Once, I saw how she came with the perfect code in a day where the whole team was struggling for two weeks.

Any software project she was a part of, the management knew from the very beginning that it would be a grand success.

If I ever end up having my own business, she is going to be my lead engineer for sure!

How to Close a Letter of Recommendation

You should always close the letter of recommendation with your final verdict about the applicant and with a call to action.

Invite the reader for an in-person call or follow-up email to further discuss any other questions that the reader might have.

It could be something similar to this:

I would whole-heartedly recommend Marian for your Software Engineer position and I believe you should seize the opportunity to have a dynamic and skilled programmer on your team. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can.

How to Write a Targeted Letter of Recommendation

While writing a letter of recommendation, you should always keep it focused on the job in question.

Go through the job post and the resume of the applicant.

Find out the main keywords related to the job requirements, responsibilities, and skills.

Then, incorporate those keywords into your letter as naturally as possible.

The use of keywords should feel like it naturally fits into your description. Not forced into the text just to make an impression.

Take a look at this job posting for an Audio Engineer on Indeed:

What are the keywords you should focus on?

Team player, productive attitude, skilled in operating acoustics equipment, and artistic objectives – these are the keywords with maximum impact here.

Now, use the ones that you have witnessed in the applicant while working with him in any scope.

Dear Mr. Jones,

It is with great enthusiasm that I personally recommend Stewart Price for the position of Audio Engineer at AFK Entertainment Inc. I have worked with him at numerous events as his supervisor. His skills in operating acoustics equipment and productive attitude is something that I seldom witnessed in others.

He is a wonderful team player and knows how to fulfill the artistic objectives of the project in the best way possible.

Did you notice how the keywords have been used above?

It should flow naturally into your letter.

Examples of Letters of Recommendation

So far, you have read all about the inner workings of how to write a recommendation letter.

Now, let’s have a look at some practical examples.

You can use the specific example template below that fits your situation and tailor it to your needs.

General Letter of Recommendation

The example used above to explain the step by step formation of a recommendation letter can be seen as a great example of a general letter of recommendation.

Let’s stitch the parts together:

Dear Ms. Jones, 

With utmost confidence, I can vouch for the immense capabilities Marian Adams possesses as a Software Engineer. I have worked with her at XYZ Corp for five years where I have seen the magic she performs with her code. 

During the time we worked together, I have seen how dedicated she is towards her work and how skillfully she overcomes complex challenges that are essential to being a software engineer. 

Her solutions to problems are thorough and enhance the team’s overall performance. Once, I saw how she came with the perfect code in a day where the whole team was struggling for two weeks. 

Any software project she was a part of, the management knew from the very beginning that it would be a grand success. 

I would whole-heartedly recommend Marian for your Software Engineer position and I believe you should seize the opportunity to have a dynamic and skilled programmer on your team. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can. 

Best regards, 

Jacqueline Meyers

Letter of Recommendation for a College Student

A letter of recommendation for students might be needed when the applicant is applying for a scholarship, a particular academic program, or a job.

Dear Mr. Davis, 

It is with great enthusiasm and pleasure that I recommend Samuel Johnson for the College Scholarship Program. I had the wonderful opportunity to know Samuel as his instructor for a philosophy course where I was blown away by his agility with complex ideas and thought processes. 

I firmly believe that he will complete his graduation as one of the top students in his class and will become one of the thought leaders in the art, literature, and philosophy space of academia.

Time and again, he has impressed me with his class performance and academic essays. The level of maturity of his thoughts is seldom witnessed in students of his age. 

I wish him all the success in life and whole-heartedly recommend him for the scholarship program. You may contact me without hesitation if you have any further questions. 

Regards, 

Professor Andrew Wilson

Letter of Recommendation for Graduate School

A letter of recommendation for graduate school is required for pursuing higher studies after graduation.

The applicant may need it while applying for admission into a master’s, doctorate, or similar program.

Dear Admission Committee, 

It is an honor to personally recommend Samuel Johnson for admission into your esteemed graduate school. I had the wonderful opportunity to know Samuel as his instructor for the philosophy course of his bachelor’s program, where I was blown away by his agility with complex ideas and thought processes. 

It was no surprise to me that he went on to complete his graduation as one of the top students in his class. I firmly believe that he will become one of the thought leaders in the art, literature, and philosophy space of academia.

Time and again, he has impressed me with his class performance and academic essays. The level of maturity in his thoughts is seldom witnessed in students of his age. 

I wish him all the success in life and whole-heartedly recommend him for the graduate program. 

You may contact me without hesitation if you have further questions. 

Make sure to highlight the academic excellence and any special award or achievements of the applicant along with your positive personal views.

Letter of Recommendation for an Intern

You want a bright future for your interns, right?

They always try their best.

Here’s how to help your interns move forward in their career with a positive letter of recommendation:

I am writing on behalf of Marian Adams to whole-heartedly recommend her for the position of Junior Graphics Designer at XYZ Inc. With utmost confidence, I can vouch for the immense capabilities Marian Adams possesses as a Graphic Designer. She has worked closely with me at XYZ Corp as an intern with the digital marketing team for six months where I have seen the magic she performs with her designs. 

During the time we worked together, I have seen how dedicated she is towards her work and how skillfully she visualizes complex ideas into impressive designs.

Her solutions to problems are creative and have enhanced my team’s overall performance. Her ability to adapt to changes and engage with the team members has impressed me as I have never seen an intern be so confident and qualified before. 

I would have hired her as a permanent employee if she was not interested in the position at your esteemed organization.

I would sincerely recommend Marian for your Graphic Designer position and I believe you should seize the opportunity to have a dynamic and intuitive designer on your team. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can. 

Do not forget to showcase the applicant’s dedication and passion the most, as an intern may not be much of an expert yet, but it’s their passion that will make them one.

Letter of Recommendation for a Coworker

Writing a recommendation letter for a coworker is often the easiest.

You know so much about them and have so many fond memories that you shouldn’t lack great things to write.

With utmost confidence, I can happily vouch for the immense capabilities Marian Adams possesses as a Software Engineer. I have worked with her at XYZ Corp for five years where I have seen the magic she performs with her code. 

Her solutions to problems are thorough and have enhanced the team’s overall performance. Once, I saw how she came with the perfect code in a day where the whole team was struggling for two weeks. 

I would whole-heartedly recommend Marian for your Software Engineer position and I believe you will take the opportunity to have a dynamic and skilled programmer on your team. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can. 

As a coworker, you should try to create a much closer view of the applicant’s core strengths and positive character traits.

Also, don’t forget to mention some of their achievements that you have witnessed and how hard they worked for those.

Letter of Recommendation for a Teacher

A teacher is all about care, patience, and understanding.

They are the most cherished personalities for their students.

This is how you can best portray a teacher in a letter of recommendation:

It is with great pleasure, I personally recommend Marian Adams for the role of Senior Lecturer at your esteemed institution. I had the opportunity to witness the immense capabilities she possesses as a Teacher at XYZ College for five years. Time and again, I was awestruck by her charismatic teaching methodologies and practices.

During the time we worked together, I have seen how dedicated she is towards her work and how skillfully she overcomes complex challenges that are essential to being a teacher.

Her ingenious methods of teaching and care for the students made her one of the most popular teachers at the institution among students, parents, and staff alike. Her patience coupled with creative modes of teaching has helped our underperforming students to raise their grades by 20% on average. 

I would whole-heartedly recommend Marian for your Senior Lecturer position and I believe you will take the opportunity to have a dynamic, caring, and experienced teacher for your students. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can. 

You can write about the impact the teacher had on the lives of their students, how they were loved by all, and how they took care of the underperforming students.

Letter of Recommendation for a Nurse

A recommendation letter for a nurse should be as flawless as the nurse themself.

Dear Mr. Jones, 

It is with utmost confidence that I personally recommend Marian Adams for the role of Senior Nurse at your esteemed institution. 

I had the opportunity to witness her caregiving skills and love for nursing as her supervisor at the XYZ clinic for five years. Time and again, I was awestruck by her charismatic personality and the amount of patience she has for patient care. 

During the time we worked together, I have seen how dedicated she is towards her work and how skillfully she overcomes complex challenges that are essential to being a nurse.

Her calmness, level-headedness makes her indispensable for any emergencies at my unit. She never complains about the long hours she was often subjected to as a nurse and took it as an opportunity to care for more humans in need. 

I would whole-heartedly recommend Marian for your Senior Nurse position and I believe you will take the opportunity to have a dynamic, caring, and experienced nurse for your patients. Please contact me if you need further information about her. I would be glad to help you and Marian as much as I can. 

The most amount of focus should be on their caregiving skills, patience, calmness, and the ability to work under pressure.

Personal Letter of Recommendation

Personal letters of recommendation are generally used for such things as court hearings, renting a house, or immigration purposes.

However, a personal recommendation letter can also be used for a job application.

This is especially true if it is the applicant’s first job or he/she had a significant gap in employment and has no professional connections who can write a reference letter.

The structure and guidelines for writing a personal letter of recommendation are quite the same as you would write a professional one.

Just keep the focus on your experience with the person and the relevance of their success stories in relation to the job they are applying to.

Dear Hiring Manager,

It is with immense joy that I am recommending Jason Miller for the position of Junior Data Analyst at your esteemed organization. I have known Jason since he was a teenager and am grateful for having him as a helpful neighbor and a trusted friend. 

We became close friends due to the common interest we have in computer science and statistics. I met him at a volunteer event in the neighborhood and we instantly bonded over our ideas regarding the bright future of data and analytics discipline.

He has helped me numerous times with his ingenious ideas and practical skills in Python to solve the problems I was facing at my office as a data engineer. I have witnessed his cheerful and helpful spirit when we participated in many of the same volunteering events to help the community. He always walks the extra mile to help the people around him and to do as much as possible to solve their problems. 

I wish him all the success in life and guarantee that he will be a great asset to your data team. Please let me know if you need further information about Jason. I would be glad to chat.

Peter Powell

In a personal recommendation letter, you can be a bit closer to the person as a human rather than a worker.

So, it is okay to focus on their being a good human if you don’t have much to say about them professionally.

How to Ask for a Letter of Recommendation

One of the most crucial parts of getting an effective letter of recommendation is to know who and how to ask for it.

Who to Ask for a Letter of Recommendation

In the case of a professional recommendation letter, the following persons would be most suited to provide you with a great letter of recommendation.

• You former bosses, supervisors, and managers who appreciate your work.
• Your coworkers with whom you have worked closely with.
• Your teachers or professors for academic applications like scholarships or school programs.
• Recommendation letters from teachers can also have an impact in the case of job applications. Especially if you are a new graduate.
• For personal recommendation letters, you can pick from your friends, neighbors, people you have volunteered with, or other acquaintances who know you enough to say something good about you.

While choosing the person to approach for a letter of recommendation, always pick the ones who know the most about you and have the most positive ideas about your academic and professional achievements.

Tips for Asking for a Letter of Recommendation

It is always better to ask for a recommendation letter face to face in a polite manner.

Explain your needs for the letter in clear terms and tell them everything about why you need it.

Provide them with all the information they might need for writing the letter, such as the job posting, your resume, the course or scholarship details if it is for academic purposes.

You may even include a memory or success that you shared to help your reference get started.

Always leave the option open for them to say no to your request, as you don’t want to make them feel pressured.

The ones who are really willing to help you out are the ones who are likely to offer the most impressive reference letters.

After you ask them for the letter, you can say something like:

It would be completely okay if you are busy right now or think that you might not be the right person to write a letter of recommendation for me. Please don’t hesitate to decline.

(Want recommendations on LinkedIn? Take a peek at  How to Properly Ask for a Recommendation on Linkedin .)

Sample Emails for Requesting a Letter of Recommendation

In case you don’t have the opportunity to ask for a recommendation letter face-to-face, an email will also work quite well.

Here are two sample emails for asking for a letter of recommendation.

How to Ask a Professor for a Letter of Recommendation

Approach the professor with whom you have worked most closely.

Provide them with all the necessary information that they might need to write a great letter.

Subject: Request for a letter of recommendation 

Dear Mr. Smith,

I hope this finds you well. 

Recently, I have applied for the ABC Scholarship Program of JNU University and they require a recommendation letter for my application to be evaluated. 

I believe there is no other person more suited than you to write one for me. 

Would it be possible for you to write me a recommendation letter for the scholarship?  

I have attached a copy of the scholarship detail and my application here. 

Thank you very much for taking the time to consider this request.  

Sincerely, 

Jane Thomas 

If the professor you are writing to may not remember you so well, it is okay to reference the courses you took with them or any academic activities that might remind them of you.

How to Ask your Employer for a Letter of Recommendation

Your boss is busy.

You have to keep it short and simple and include all the information that he/she might need.

Subject: Request for a letter of recommendation

Recently, I have applied for the position of Senior Data Scientist at the XYZ Corporation and they require a recommendation letter for my application to be evaluated. 

I believe there is no other person more suited than you to write a recommendation letter for me as we have worked together for more than 7 years at ABC Inc. 

You have seen my work up close and personal and are very well acquainted with my level of expertise in the field of data science and engineering, especially my statistical modeling that identified all the high-potential customer accounts so effectively.  

Would it be possible for you to write me a recommendation letter for the position?  

I have attached a copy of the job posting, my application, and resume here for your consideration. 

Thank you very much for taking the time to consider this request. 

Apart from including all the necessary information, you should also hint at your successes and achievements so that it is easy for them to recall and include those in the recommendation letter.

Key Takeaways

We have reached the end of this comprehensive and all-inclusive guide to letters of recommendation.

The key takeaways of this article are:

• Letters of recommendation are important for the person you are writing for, so you should write the letter carefully with honesty.
• Make sure you get all the information you need to write the letter from the person you are writing for.
• Tailor the letter to the specific needs of the situation.l
• Use real-life examples and success stories of the person as witnessed by you.
• Praise their skill, expertise, and experiences along with a couple of personal traits.
• Ask for recommendation letters from the people who know you well enough and have a positive impression of your professional abilities.
• Provide information to the writer so that they can write an effective letter.

For more career advice, check out the rest of our blog.

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How to Write a Letter of Recommendation (With Examples)

• Writing a Recommendation Letter

Collect Information Before You Start

• What to Include in the Letter
• Recommendation Letter Example

Formatting Your Letter

Sending your letter.

For some jobs, employers request written  letters of recommendation . They may even request them as part of the  application process . In these cases, applicants need to submit recommendation letters (typically two or three) along with their resume and cover letter. 

Other employers may ask for references further along in the hiring process, either at the end of an interview or afterwards.

These letters of recommendation carry significant weight to their recipients. If you're asked to write one, it's important to include details that build a strong case for the applicant. If you do not feel comfortable endorsing the applicant, it's better to decline to write a letter than to write something lukewarm.

Here's what you need to know to write a positive letter supporting a job applicant.

Tips for Writing a Recommendation Letter

If you’re asked to provide a  reference for a specific job , you should write the letter with the requirements of that particular job in mind.

Read the posting or job description carefully, looking for specific skills and knowledge that you can include in the letter for your candidate.

In your letter, note where there is a match between the applicant's qualifications and the job's responsibilities. 

With a general recommendation letter, focus on the types or category of jobs for which the person is applying. Your examples in this type of letter will be more broad, and less specific. 

Ask the person for whom you are writing to supply you with a copy of the job posting and their resume or  curriculum vitae  (CV) before you begin composing your letter. It can also be helpful to review their cover letter to see how they themselves pitch their qualifications for the job.

When you are writing a more general recommendation, ask the subject of your letter to outline their targets for employment, along with providing you with an example or two of jobs they are applying for.

Also ask them to share their most marketable assets for that type of work, especially ones you may have observed in your relationship with the person you are recommending.

The more information you have about the jobs or types of jobs the candidate is applying for, the more effective your recommendation can be.

What to Include in a Recommendation Letter

The first paragraph of your letter should explain how you know the person for whom you are writing. Reference your job title and the individual's job title at the time when you interacted, as well as the nature of your relationship, including whether you supervised the person you're recommending.  

Typically, you would also include the length of time you have known the person. 

Body of the Letter

The body of your letter should reference the  skills , qualities, areas of knowledge, and other assets of the person you are recommending. Start by making a list of the  strengths  which you would like to convey in your recommendation.

Then compose sentences that show proof of your assertions—this will make your letter more credible. Provide specific examples of instances where you observed the candidate using skills they are highlighting to the hiring manager.

This might consist of a project or role where they successfully applied a certain skill. Citing accomplishments where value was added to your organization and describing the strengths which enabled the person to generate those results can be particularly compelling. If you can quantify the individual’s specific contributions with impressive sales or dollar figures, numbers, or percentages, this is even better (Example: “Joan led our sales team to achieve an unprecedented 48% growth in lead generation last quarter”).

Letter Closing

In your closing statement, it can be very effective to mention that you would hire the person again. Or, mention your belief that the person would be an outstanding addition to the company.

Share Your Contact Information

As part of your close, you can also share a telephone number and email address with a mention of your eagerness to share additional perspective on the candidate. That way, potential employers can easily get in touch if they have any follow-up questions. 

Employment Recommendation Letter Example and Template

Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Employment Recommendation Letter Example (Text Version)

Megan Greene Sales Director Acme Incorporated 14 Oak Drive Anycity, CT 32444 555-222-3333 mgreene@email.com 

May 26, 2020.

Marlene Gray Domestic Sales Manager CBI Industries 321 Main Street Bigtown, NY 12000

Dear Ms. Gray,

I am writing to you regarding Mark Slade, who has applied for the position of sales associate with your company. Mark has worked in my department as a sales associate since graduating with honors last year from University of Connecticut. We hired him after graduation in part due to his outstanding performance as an intern the previous summer.

Mark has been a fantastic addition to my team. He assimilated easily into our department, quickly and thoroughly learning about all of our products, not just those he was responsible for selling. His enthusiasm for his work and his superb communication skills made him an instant asset to the company. Mark exceeded his personal goals for every quarter and even made time to help his peers close particularly difficult sales. Mark is competent and organized, and his positive attitude and sense of humor made him popular among our customers as well as his colleagues.

I believe that Mark has a tremendous amount of potential and would be an outstanding addition to your staff. I would have no reservations about hiring him again and am confident in recommending Mark for employment with your company. If you have any further questions or would like to speak with me personally, please feel free to contact me.

Your Handwritten Signature (for a hard copy letter)

Megan Greene

Here are guidelines for  formatting recommendation letters  including length, format, font, and how to organize your letters. If this is your first time writing a letter of recommendation, you may find it helpful to use a  template . 

You may be asked to send the letter to the person you are recommending or directly to the employer. If you’re sending via email, attach a copy of your letter to the email message as a PDF or Microsoft Word document. The job posting or the employer will typically specify how the recommendation should be sent and who it should be sent to.

When You Can’t Write a Positive Recommendation

If you have difficulty honestly framing a compelling letter for a candidate, then it's fine to  decline the request .

It's actually better to say no than it is to write a letter that doesn't strongly endorse the person you are recommending.

You can simply say something vague like you don't feel totally comfortable writing a recommendation or you don't have the type of exposure that would enable you to supply the right kind of letter.

Chron. " Do Companies Check Your References Before the Interview ?" Accessed May 24, 2020.

Clemson.edu. Guidelines for Writing Letters of Recommendation ." Accessed May 24, 2020.

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Writing a Letter of Recommendation: Full Guide

• Jan 30, 2024

Constructing a letter of recommendation is a big responsibility. You are given the power to endorse your recommendee's skills and qualifications to help them land an opportunity.

Therefore, you need to do your best to craft a thoughtful and meaningful letter that accurately reflects the qualities and accomplishments of the person you are recommending.

"Your network is your net worth." Porter Gale

This article will provide tips for both parties: the recommendie and the recommender. In the end, you will find recommendation letter templates and examples for creating a complete picture of how to write this professional document.

What is a letter of recommendation?

A recommendation letter is a document that supports an individual's candidacy for a job, admission to educational institutions, or other opportunities. This correspondence is typically penned by a person knowledgeable of the individual and can assure of their character and credentials.

The letter's composer should be able to give valuable insight into the candidate's capabilities and talents that would not be simply procured through a resume or other documents.

A reference letter can provide a more exact depiction of the person's qualifications and experiences, allowing them to be distinguished from others.

It is also important to remember that the letter of recommendation should be honest and genuine . Regardless of the relationship between the recommender and the recommendee, the letter must authentically attest to the job seeker's expertise.

Recommendation letter samples

To better prepare you for writing a recommendation letter, below are a few letters of recommendation examples composed for different occasions. Use them as a reference when constructing yours.

Sample letter of recommendation for job application

Recommendation letter sample for internship

Dear Ms. Jefferson, I am writing to express my enthusiastic support for John Wilson's application for the Assistant Manager's position. Over the past three years, I have had the privilege of working closely with John and can confidently attest to his outstanding qualities. John is not only a dedicated professional but also an exceptional team player. His quick grasp of new concepts and impressive problem-solving skills make him stand out. His passion for work is evident in his strong commitment to completing projects promptly with precision and organizational prowess. John excels in handling multiple projects simultaneously, showcasing his ability to thrive under pressure without compromising quality. His interpersonal skills are exceptional, fostering effective collaboration within the team. Reliable, punctual, and selfless in prioritizing the team's needs, John is a valuable asset. I wholeheartedly recommend John for any position requiring strong organizational skills, precision, and the ability to thrive in a team-oriented environment. In conclusion, John Wilson has been an indispensable contributor to our team. I endorse his application for the Assistant Manager's position and encourage you to consider him for this role. I wish John the very best in his job search. Best regards, Alisa Stones

Sample letter of recommendation for graduate school application

Dear Admission Committee, I am writing to wholeheartedly recommend Henry Brown for admission to the MBA program at the University of Texas at Austin. My name is Peter Wescott, and I am honored to serve as an Assistant Professor of Business at Arizona State University. Over the course of four years, I have had the privilege of teaching and advising Henry, and it is with great confidence that I express my endorsement of his application. Henry is an exceptional student, exemplifying high motivation and unwavering dedication to his academic pursuits. His enthusiasm and diligence have not only propelled him to graduate with top honors in his undergraduate degree but also contributed to his impressive research experience. Throughout his college tenure, Henry showcased robust analytical skills, acquiring a profound understanding of the subjects we explored. Beyond his academic prowess, Henry distinguishes himself as an outstanding communicator. His ability to articulate complex ideas with clarity during our meetings at the Entrepreneurship Center was consistently impressive. Moreover, he proved to be a collaborative force within the team, fostering creativity and effective teamwork among peers. In addition to his scholastic achievements, Henry has garnered practical experience through internships with Lone Star Bank & Trust. This hands-on knowledge equips him with a real-world perspective that seamlessly aligns with his intended studies at the graduate level. In summation, I am unequivocal in my belief that Henry is an exemplary candidate for your MBA program. His combination of passion, intelligence, and unwavering dedication positions him as a perfect fit for the academic environment at your institution. It is with utmost confidence that I strongly recommend Henry Brown for admission to your esteemed program. Sincerely, Peter Wescott

Recommendation letter template

Formulating a letter of reference can be challenging. However, it is an integral part of the job search process . Here is a letter of recommendation template to help you get started.

Dear [Hiring Manager],

I am pleased to write this letter in support of [Name]'s application for [Position]. My name is [Your Name]. I am [Your Title]. I have known [Name] for [length of time], as we worked together at [Company].

In my role as [position], I had the opportunity to observe [Name] closely. I was consistently impressed by her hard work and dedication to the job. She always approached tasks with enthusiasm and was eager to learn new skills.

[Name]'s commitment to excellence was evident in all aspects of her work. She was highly organized, with great attention to detail. She also had excellent problem-solving skills and was quick to develop creative solutions.

[Name] is a true team player, and I found her easy to work with. She was always willing to lend a helping hand and share her knowledge with others. On top of that, she has an engaging personality and can build relationships easily.

Overall, I believe [Name] would add value to your organization. I can confidently recommend her for the position and wish her all the best in her future endeavors.

Sincerely, [Your Name]

Who to ask for a recommendation letter?

A good letter of recommendation may make all the difference when getting the job you want. But how do you know who makes a good reference?

Letter of recommendation - examples of references:

• Employer or colleague. Your manager from the previous job is usually the best reference. They have worked with you directly and can offer detailed insight into your abilities. They can also speak to your reliability and professionalism.
• Professor or mentor. If you don't have any work experience or are applying for a position in academia, a reference from your educational journey is an excellent choice. They can talk about your academic performance, noteworthy accomplishments, engagement in extracurricular activities , and ability to take initiative and collaborate with peers.
• Supervisor from a volunteer organization. Volunteering can provide valuable experience and demonstrate your commitment to the greater community . Having a coordinator who worked in such an organization serves as a reference and allows potential employers to see these qualities in action.

Ultimately, having reliable references is key to ensuring that a potential employer learns about you as much as possible. While many people may be willing to serve as references, not everyone will have the capacity to provide a detailed assessment of your skills or character.

Some hiring managers may consider recommendations from mutual connections or colleagues to be influential in their hiring decisions. This is why networking is important.

Choosing the right references helps ensure that your recommendation letter will make a great impression on hiring managers.

Tips on how to ask for a letter

Acquiring a letter of recommendation could be daunting as you may feel nervous or afraid of rejection. Use these hints to help you ask confidently and politely.

1. Reach out in person or by phone

Contacting your recommender via phone or a personal meeting is better than email. It also gives a space for a conversation to talk about the details to be included in the letter.

2. Provide information

Give the chosen recommender your resume , list of accomplishments, job description, and other details to help them boost their letter with facts . Ensure they receive all the necessary materials to write the letter, such as a link to a submission form.

3. Set expectations

Let the chosen person know when the recommendation letter is due, who should receive it, and any other relevant details .

4. Follow up

Contact your recommender when you hear back from the company or school regarding their decision. Share the updates or any new details as they become available.

5. Show your appreciation

Send a thank-you note after they write the letter to show your gratitude for their effort. Regardless of the outcome, be grateful for their willingness to help you achieve what you desire.

As you reach out to your potential recommender, be polite and professional . Make sure you request a recommendation letter well in advance to allow enough time to write it.

Be prepared that someone may not be able to commit to composing a supporting letter for you at the time. Hence, have a backup of who else you may ask for a letter of recommendation.

Types of recommendation letters

Letters of recommendation hold significant weight in the hiring process. Most employers value them as an essential factor in their decision-making process.

With such weight that is put on your shoulders, you may see the task of writing a recommendation letter as a challenge. Especially if this is your first time being a recommender. However, it does not have to be.

Letters of recommendation provide employers with information about a candidate's character and qualifications. There are several types of letters of recommendation, each with its purpose.

A letter of recommendation is a valuable part of the job application process. Different types of letters offer unique insights about the candidate. Understanding each type can help you choose the best letter for your needs.

Recommendation letter format

The letter of recommendation format is similar to other professional letters, such as a cover letter or letter of interest.

Below are some suggestions to help choose the proper recommendation letter format for easy and effective delivery. Use a professional font . A standard font like Times New Roman of a font size 12 is the most common choice. Align your text to the left margin , and leave adequate space between the lines and paragraphs. Include the date at the top of the letter. This will facilitate the organization. If possible, use the organization/company's letter blank to add credibility. Keep your letter to one page of 4-5 paragraphs long.

By taking note of these guidelines, you will indeed compose a recommendation letter that is pleasant to read.

Tips on writing a recommendation letter

A recommendation letter is an important document that can help someone get their dream job or university acceptance.

"Networking is not about just connecting people. It's about connecting people with people, people with ideas, and people with opportunities." Michele Jennae

Writing a great letter of recommendation is not always easy. Use the following advice to craft an excellent letter of recommendation.

• Use an appropriate salutation. Start with "Dear Mr/Ms/Dr [Last name]" if you know the person, or "To Whom It May Concern" if you don't know whom you are addressing.
• Introduce yourself. Tell who you are and detail your relationship with the individual. State how long you have been acquainted, how you met them, and why you are capable of outlining your reasons for providing a letter of endorsement.
• Highlight Qualifications and Credentials. Indicate the unique attributes of the individual whom you are recommending. Describe any accomplishments they have achieved and special skills they possess. Illustrate other successes that make them great candidates for the job or university program.
• Be Specific. Give concrete illustrations of the person who has excelled in their previous roles or studies. This will give your letter more credibility and provide substantial evidence to support your recommendation. Discuss any challenges they might have faced and how they overcame them.
• Keep it Positive. While being honest about the person's abilities is important, keep your letter focused on their positive qualities and using active language . Talk about the applicant's character traits, such as reliability, commitment, hard work, and dedication.
• Remain professional. Do not incorporate overly emotional language or funny stories that do not relate to the person's job performance or qualifications. These can hurt their chances of being taken seriously.
• Restate your recommendation in the end. Close by summarizing your recommendation and expressing confidence in their success. You can also offer to provide additional information if needed.
• Sign the letter. Finish with a closing like "Sincerely" followed by your full name, contact information, and signature.
• Proofread. Read your letter multiple times to ensure it reads clearly and accurately reflects your opinion of the person. Double-check for typos and other mistakes.

By adhering to these guidelines and utilizing a concise layout, you can construct a highly persuasive letter of recommendation. You will be sure that it will provide the person you are advocating for an advantage over others.

Writing a quality letter of recommendation isn't easy, but it is critical to helping a person in their professional pursuits. A glowing letter of recommendation can mean the distinction between being successful and forgotten.

In this article, you learned how to write a recommendation letter. With the right effort, you can help them make a great impression and secure the ideal job opportunity.

"You can have everything in life you want if you will just help enough other people get what they want" Zig Ziglar

It is vital to remember that the letter's content needs to be tailored to the particular applicant and reflect their unique strengths and skills. By following the outlined above steps, you can guarantee your letter of recommendation will be remarkable in every way.

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Other relevant articles

As you help your recommendee by providing a reference letter for them, direct them to these useful articles:

• How to write a cover letter to leave a lasting impression.
• How to organize resume sections in the most effective way.
• How to prepare for a STAR job interview to present yourself in the best light.

With the help of these resources and our online resume builder and cover letter creator, they will surely succeed in their job search.

Amanda Baker

Certified Professional Resume Writer

Amanda Baker is a Certified Professional Resume Writer (CPRW) and career coach with over a decade of experience crafting compelling resumes and career marketing tools. As a black resume writer, Amanda brings a distinctive perspective to her work, guided by her commitment to nurturing the next generation of job seekers. Her ultimate goal is to equip young professionals with the skills and knowledge to confidently navigate the competitive job market.

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How to make a resume for college recommendation letters.

A college recommendation letter can be a deciding factor between two applicants. Providing a copy of your resume to the people who will be writing college recommendation letters for you can be very helpful. Even people who have known you for a long time may not be familiar with all of your achievements. A resume can remind that person of your education background, work and internship experiences, skills, interests and various accomplishments. Incorporating details from your resume into their recommendation letter will make it appear that they know you better than they do.

Gather information about your grades, volunteer opportunities, work background, sports awards and leadership accomplishments. All of this information will prove helpful to the individual writing your college recommendation letter. The letter-writer should attest to how well-rounded you might be.Your resume provides relevant information so the letter will be focused on your qualifications.

Select a resume template in Microsoft Word. On the "File" menu, click the "New" button. In the "New Document" task panel under "Templates," click on the "Templates on Office Online" button and then select a resume. The template will help provide the resume's necessary information in a logical, easy to read sequence. This will allow the individual writing your college recommendation letter to more easily view your qualifications.

Include your personal information. Write your name, address, phone number and email address on the top of the first page of the resume. Personal information such as marital status, age, religion and political affiliation should not be included.

List your educational background, with the most recent education first. Include the name and location of your school, major fields of study, your cumulative GPA and expected graduation date.

List any academic awards and achievements you have earned, such as honor roll and National Honor Society. Include any academic achievements that deserve recognition, which will provide the writer with more information for your college recommendation letter. List any extracurricular activities such as high school sports, clubs and leadership activities. Describe activities that show a pattern of interest that are relevant to college. An effective letter will focus on the qualities that set you apart from other applicants. Colleges are interested in academics but also want well-rounded students.

List your employment history, with the most recent jobs and internships listed first. Include your positions, employers, the dates you worked and a brief summary of your responsibilities. This information will help the writer reflect on your work ethic. Your employment history might also justify any poor academic performance if you were limited in your study time. Knowing this could help the writer address any underlying reasons why you previously struggled academically but will excel in college.

List your skills, abilities and interests. Include your technical and computer skills and any proficiency in a foreign language. An aptitude for a foreign language could reflect on your ability to excel in college. A personalized recommendation letter holds more value than one written by an individual who barely knows the person he's recommending.

• Have a teacher, friend or family member review your resume carefully before you distribute it.

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Microsoft 365 Life Hacks > Writing > How to write a letter of recommendation

How to write a letter of recommendation

To improve a candidate’s chances of securing a job or gaining school admission, a strong endorsement of their skills and qualifications can significantly boost their application. Whether you are a mentor or peer a well-crafted letter of recommendation can showcase a candidate’s suitability for a desired role. Learn how to compose a compelling recommendation and the advantages it can offer a candidate.

What is a recommendation letter?

A recommendation letter serves as an endorsement of an individual’s work or academic performance. It’s typically written by previous colleagues, supervisors, professors, clients, and other associates who highlight a candidate’s strengths, skills, and experience. These attributes are discussed in order to illustrate why a candidate is a good fit for a position, school, or graduate program.

Why are recommendation letters important?

Within the interview and application process, candidates may have similar experiences or credentials. Outside of work experience, accolades, and self-advocacy, there are limited options to convince hiring personnel or an admissions committee you’re a good fit. In this case, a compelling recommendation letter can be impactful. Effective recommendation letters come from qualified individuals and can detail soft skills, team chemistry, and the strength of their qualifications. When written effectively, recommendation letters can differentiate candidates and improve their chances.

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How to format a recommendation letter template

Before crafting a recommendation letter, check in with the requester for any specific guidelines or requirements. Generally, a letter of recommendation letter has the following information:

• Recipient Name
• Recipient Title
• Recipient Address
• Greeting: Address the recipient by name, if its known.
• Personal introduction: Introduce yourself and your relationship to the recipient.
• Recommendation: Provide an appropriate recommendation for the candidate. Include their strengths, qualifications, and skills.
• Anecdote or experience: Detail your experience with a candidate to validate their qualifications. Include personal anecdotes, important experiences, and anything else pertinent to their application.
• Closing: Provide closing remarks on why the candidate is suitable for the position.
• Contact Information

Best practices for writing a recommendation letter

Conduct research.

Find information on the role the candidate is applying for. Ask the candidate to send the organization’s website, the job posting, their resume, and what qualifications or skills they want you to highlight. This baseline information will simplify the writing process.

Review candidate’s resume

Once you receive a candidate’s resume , carefully review it to understand their background. A compelling letter should demonstrate a deep understanding of the candidate’s background, qualifications, and experiences. This understanding will help you craft a more personalized and impactful recommendation.

Use active voice

When composing your recommendation letter, avoid passive writing . Write with an active voice. Active voice lends clarity and directness to your writing, making it more engaging and persuasive.

Keep information concise

It’s key to keep information concise in your recommendation letter. While it’s important to provide thorough information, strive for clarity and conciseness. Focus on the candidate’s most relevant strengths and experiences to keep the letter concise and impactful.

Before finalizing your recommendation letter, carefully proofread it for errors in grammar, punctuation, and spelling. A well-polished letter demonstrates professionalism and attention to detail, enhancing its credibility and effectiveness.

A well-crafted recommendation letter can serve as a powerful tool in helping a candidate secure a job or gain admission to a school. By showcasing their strengths and qualifications, you can significantly enhance their prospects for success. If you need assistance in improving the clarity or grammatical correctness of your recommendation letter, check out more writing tips .

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Home » Career Advice » Job Search » Reference Letter vs. Recommendation Letter

Reference Letter vs. Recommendation Letter

Understanding the differences between reference letters and recommendation letters is essential for maximizing their impact on your job search.

Letters of recommendation/reference endorse your qualifications, work ethic, and character. Employers often request them to gain insight into your abilities and personality beyond what is evident from your resume or interview. A strong letter can give employers valuable insights and increase your chances of landing the job.

This blog post aims to clarify the disparities between reference letters and recommendation letters and offer guidance to job seekers on when and how to use each type effectively. By the end of this article, you’ll have a clear understanding of which type of letter to request or provide for various job applications, ultimately enhancing your chances of success in the competitive job market.

When to use each type of letter

Before deciding which type of letter to include in your application, it’s essential to research the employer’s preferences and requirements. Some employers may explicitly request either reference or recommendation letters, while others may leave it to your discretion. Adhering to their guidelines demonstrates your attention to detail and professionalism.

Here’s a simple table illustrating when to use reference letters vs. recommendation letters:

What are reference letters?

Reference letters are documents written by individuals who can speak to your qualifications, skills, and character. They endorse your abilities and are typically requested by employers during the hiring process to gain insight into your past performance and suitability for the job.

When writing reference letters, it’s important to include details about the recipient’s work ethic, accomplishments, and relevant personal attributes for the job. Typically, these letters are structured as formal letters. They begin with a header that includes both the sender’s and recipient’s information, followed by an introduction, body paragraphs that detail the recipient’s qualifications, and a closing statement.

Requesting reference letters from individuals who know you professionally or academically and can provide an honest assessment of your abilities is the best way to obtain them. This could include former supervisors, colleagues, professors, or mentors who are familiar with your work.

Job applications seeking additional insights into your qualifications and character commonly require or prefer reference letters. This includes roles in academia, research, and some professional industries where personal recommendations carry weight.

What are recommendation letters?

Recommendation letters, like reference letters, are written testimonials of your abilities and character. However, recommendation letters are typically more targeted and personalized, highlighting specific experiences or accomplishments that showcase your suitability for a particular role.

The key difference between recommendation letters and reference letters lies in their specificity and focus. While reference letters provide a general overview of your qualifications, recommendation letters offer detailed insights into your strengths and accomplishments relevant to the job you’re applying for.

Recommendation letters typically contain anecdotes or examples of your performance, illustrating why the recommender believes you are a strong candidate for the position. They follow a similar format to reference letters but are often more personalized and detailed.

To obtain recommendation letters, you need to request them from individuals who have worked closely with you and can provide a nuanced assessment of your abilities in relation to the specific job you’re applying for. This could include former supervisors, mentors, or colleagues who can speak to your relevant skills and experiences.

Employers and recruiters highly value recommendation letters, particularly for competitive job applications or positions that require specialized skills or experiences. Graduate school admissions, prestigious internships, and industries such as academia or research often require recommendation letters, which carry significant weight due to their personalized endorsements.

Here are some sample recommendation letters :

Key differences between reference and recommendation letters

• Focus, candidate-centric vs. sender-centric: Reference letters primarily focus on candidates’ qualifications, skills, and work ethic. They highlight the candidate’s attributes from the perspective of someone who has observed or worked with them. In contrast, recommendation letters are more sender-centric, often emphasizing the recommender’s relationship with the candidate and their endorsement.
• Content, general vs. specific: Reference letters provide a general overview of the candidate’s abilities and character traits, offering a broad endorsement. Recommendation letters, on the other hand, are typically more specific, citing examples and anecdotes to support the recommender’s assessment of the candidate’s suitability for a particular role.
• Tone, formal vs. personal: Reference letters usually maintain a formal tone, focusing on professionalism and objectivity. They follow a structured format and avoid overly personal language. Conversely, recommendation letters often convey a more personal tone, reflecting the recommender’s familiarity with the candidate and their genuine enthusiasm for endorsing them.
• Usage, broad vs. targeted: Various job applications and industries commonly use reference letters, which serve as general endorsements of a candidate’s qualifications. Recommendation letters are often tailored to specific roles or organizations. They address your suitability for a particular position based on the recommender’s insights and experiences.

Tips for requesting reference and recommendation letters

• Who to ask: When requesting reference or recommendation letters, consider individuals who can speak knowledgeably about your abilities, work ethic, and character. Choose referees or recommenders who have direct experience working with you and can provide specific examples to support their endorsements.
• How to ask: When approaching potential referees or recommenders, be polite and respectful in your request. Clearly communicate why you seek their endorsement and provide relevant context, such as the job or program you are applying for and any specific qualities or experiences you would like them to highlight.
• Provide necessary information and context: To assist your referees or recommenders in writing effective letters, provide them with relevant information and context about the position or program you are applying for, as well as your accomplishments, skills, and experiences. This will help them tailor their letters to meet the specific requirements and expectations of the recipient.
• Set deadlines and follow up: Set clear deadlines for when you need the letters submitted and provide ample time for your referees or recommenders to complete them. Follow up politely to remind them of the deadline and express gratitude for their assistance. Being organized and proactive demonstrates your professionalism and commitment to the application process.

In summary, reference letters and recommendation letters serve similar purposes but have distinct characteristics and uses. Reference letters offer a broad overview of the candidate’s qualifications, while recommendation letters provide personalized endorsements tailored to specific opportunities.

Both types of letters play an important role in enhancing your job application. Leveraging them effectively can help you stand out from other candidates and showcase your qualifications and suitability for the position or program you are applying for.

As you navigate the job market or pursue further education, don’t underestimate the power of reference and recommendation letters. Reach out to individuals who can provide strong endorsements of your abilities and character, and ensure that your application package includes compelling letters that reinforce your candidacy. With careful planning and execution, you can maximize the impact of these letters and advance your career goals.

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Sara has been in the career development field for over 10 years and has a wealth of knowledge to share. She covers topics such as resume writing, job search strategies, interview techniques, career planning, and more. You can connect with her on LinkedIn .

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Letter of Recommendation for Masters: Sample, Format & Template

• Updated On March 28, 2024
• Published In General

When it comes to writing an effective LOR for masters, it is important to understand the document’s purpose. The letter should highlight your strengths, achievements, and potential for success in the chosen course. It should be written by someone who knows you well, such as a professor, mentor, or previous employer. When asking someone to write your LOR, ensure that they have a positive view of your work and can provide specific examples to back up their claims. 

Table of Contents

When you ask someone to write your LOR, you must provide them with all the necessary information. This includes details about the course you’re applying for and the submission deadline. By doing so, you’re helping them write a more tailored and effective LOR, which can significantly boost your application.

In this blog, we will learn more about the Letter of Recommendation for Masters and whom you should ask it for.

What is the importance of a Letter of Recommendation for Masters?

A Letter of Recommendation (LOR) is an essential component of the application process for Masters programs. It is a document that provides information about the applicant’s academic and professional achievements, character, and potential to succeed in the program. The LOR carries significant weight in the admission decision-making process, providing valuable insights into the applicant’s abilities and potential to contribute to the program.

The LOR validates the applicant’s academic and professional achievements and provides the admissions committee with an objective assessment of the applicant’s abilities. It also helps you distinguish yourself from other candidates, especially if the LOR comes from a reputable source, such as a professor or employer.

Importance of Letters of Recommendation for Master’s Programs:

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• Credibility and Endorsement: Letters of recommendation offer valuable external validation of your qualifications and potential. Professors, supervisors, or mentors can vouch for your academic abilities, work ethic, and suitability for the program.
• In-Depth Perspective: Recommenders can provide insights beyond your transcript or resume. They can speak to your specific strengths, growth trajectory, and contributions in a classroom or professional setting.
• Complementing Your Application: Letters of recommendation offer a more personal and qualitative dimension to your application. They help admissions committees get a well-rounded picture of who you are as a student and individual.
• Demonstrate Supportive Network: Strong letters from respected figures suggest you have established positive relationships and possess qualities valued within academia or your field.
• Competitive Advantage: In competitive programs, exceptional letters can differentiate you from other qualified applicants. A compelling recommendation can significantly enhance your application’s overall strength.

Overall, a well-written LOR can make a significant difference in the admission decision, so it is essential to choose recommenders carefully and provide them with the necessary information and guidance.

Format for a Letter of Recommendation for Masters

• Briefly introduce yourself (name, title, affiliation).
• State your relationship with the student (e.g., professor, supervisor) and how long you’ve known them.
• Mention the program they’re applying to (optional).
• Academic Strengths: Highlight the student’s academic achievements and qualities relevant to the program. Use specific examples from coursework, projects, or research experiences.
• (Example) “I had the pleasure of teaching [student name] in my [course name] class. They consistently impressed me with their [positive academic quality] and [another positive quality]. For instance, [student name]’s [specific example] demonstrated their ability to [relevant skill].”
• Qualities and Skills: Discuss the students’ personal qualities and professional skills that would benefit them in the program and their future careers.
• (Example) “[Student name] is not only a strong academic performer but also a highly motivated and resourceful individual. During their internship at [company name], they [specific example] showcasing their [relevant skill].”
• Summarise your key points and express your strong recommendation for the student’s admission.
• Offer to provide further information if needed (optional).

Additional Tips:

• Maintain a professional tone but avoid overly formal language.
• Use clear and concise sentences.
• Feel free to personalise the language to reflect your relationship with the student.
• Proofread the letter carefully for any errors.
• Use official letterhead from your institution if applicable.
• Sign and date the letter.

Using this format and incorporating a conversational tone, you can write a compelling letter of recommendation that effectively advocates for your student’s potential in a Master’s program.

Tips to Write a Letter of Recommendation

Here are some tips to ensure your recommendation letters for a Master’s program showcase your strengths and increase your chances of admission:

1. Highlight Diverse Achievements:

• Aim for a well-rounded picture. If you have multiple letters, request each recommender to focus on a specific area. For example, one professor can speak to your research skills, while another can emphasise your leadership in a club activity.

2. Provide Information for Your Recommender:

• Don’t underestimate the power of details. Equip your recommender with a comprehensive CV, transcripts mentioning your GPA and achievements, a list of extracurricular activities, and the letter submission deadline.

3. Make it Specific with Examples:

• Vague statements hold little weight. Encourage your recommender to include specific anecdotes or instances that illustrate your qualities. A concrete example of a research project showcases your skills more effectively than simply saying you’re a good researcher.

4. Demonstrate Growth:

• Stand out from the crowd. A letter that solely praises your existing strengths might seem generic. Request your recommender to highlight how you’ve improved over time, capitalising on your strengths while tackling weaknesses. This portrays a well-rounded and dynamic applicant.

5. Strike a Formal Yet Engaging Tone:

• Maintain professionalism while avoiding dryness. Admission committees appreciate personalised yet formal language. A compelling letter should showcase you as an individual, avoiding clichés. Each letter should be unique in content while adhering to the overall format.
• Choose your recommenders wisely. Select individuals who can genuinely endorse your academic and/or professional achievements professionally.

Sample 1 for Letter of Recommendation for Masters

Here is a letter of recommendation for masters by a professor.

Dear Admissions Team,

I am pleased to write this Letter of Recommendation for XXX, who has been a student at our institution for the past three years. During this time, I have had the opportunity to work closely with her and observe her academic performance and work ethic.

From the very beginning, XXX has shown a strong inclination towards research and has consistently demonstrated her ability to think critically and analyse complex academic problems. She has always been proactive in her approach and has shown a genuine interest in learning new things.

One of the most impressive aspects of XXX’s academic profile is her ability to work collaboratively with her peers and instructors. She is an excellent team player and has always been willing to go the extra mile to achieve team goals. Her ability to communicate effectively and articulate her ideas has been an asset to her team.

During her academic tenure, XXX has taken several courses across multiple disciplines, including history, political science, and economics. Her performance in each of these courses has been exemplary, and she has consistently demonstrated her ability to apply theoretical concepts to real-world problems.

I have had the opportunity to work with XXX on several research projects, and I can confidently say that she has a natural flair for research. Her research work has been thoughtful and well-structured, and she has always demonstrated a good understanding of the research question and the methodology required to answer it.

In conclusion, I wholeheartedly recommend XXX for admission to the Masters program. She has all the qualities of an excellent student, including academic excellence, strong work ethic, and a passion for learning. Please feel free to contact me if you require any further information.

Recommender’s Full Name

Designation-Department

Institution, City

Contact No-

Sample 2 for Letter of Recommendation for Masters

To Whom It May Concern,

I am writing this letter of recommendation for [Applicant’s Name], who was employed at [Company Name] as a [Job Title] from [Employment Start Date] to [Employment End Date]. During this time, I had the pleasure of working closely with [Applicant’s Name] and can attest to their exceptional work ethic, skills, and abilities.

As an employee, [Applicant’s Name] consistently demonstrated a strong commitment to their work, paying meticulous attention to detail and delivering high-quality results. They were proactive in identifying opportunities for process improvements and always willing to take on new challenges. [Applicant’s Name] was an integral member of our team, and their contributions were instrumental in our success.

In terms of [Applicant’s Name]’s academic background, they hold a Bachelor’s degree in [Degree Name] from [University Name]. Throughout their studies, they exhibited a passion for their field of study, demonstrating a deep understanding of the subject matter and a keen ability to apply their knowledge in practical settings.

Based on my experience working with [Applicant’s Name], I have no doubt that they would excel in a Master’s program. They possess a unique combination of academic knowledge, practical skills, and a strong work ethic, which would make them a valuable addition to any program.

I highly recommend [Applicant’s Name] for admission to the Master’s program they are applying for, and I am confident that they will continue to impress with their dedication, hard work, and ability to deliver exceptional results.

Please feel free to contact me if you require any further information.

[Your Name]

[Your Title]

[Company Name]

How to Submit a Letter of Recommendation for Masters

1. Requesting Recommendations:

• Identify Recommenders: Choose professors, supervisors, or mentors who know you well academically or professionally and can speak to your potential in the Master’s program.
• Seek Consent: Contact your chosen recommenders and politely ask if they’d be willing to write a Letter of Recommendation (LOR) for your Master’s program application.

2. Providing Information:

• Share Program Details: Once a recommender agrees, inform them about your academic background, the specific Master’s program you’re applying to, and the application deadline.
• Highlight Achievements: Briefly highlight your academic achievements, relevant skills, and experiences that would be valuable for the program. This can help your recommender write a more focused and impactful letter.
• Mention Specifics: If there are specific aspects of your profile you’d like them to emphasise, feel free to mention them gently.

3. University Guidelines:

• Check University Requirements: Some universities may have specific guidelines for LORs, such as a preferred format or submission process. If such guidelines exist, inform your recommenders and provide them with any relevant documents.

4. Submission Process:

• Some universities require recommenders to submit directly via an online portal.
• 1. One way to submit a letter of recommendation is through an online form provided by the university. The recommender will be given a login portal to answer specific questions about the candidate.
• 2. Another method is through email, where the recommender directly sends the recommendation letter to the university’s official email ID.
• 3. The most common method is for the recommender to print, sign, and seal the recommendation letter. The student can then collect the letter and send it to the university by post, along with their personal information and application details.
• Confirm the Process: Double-check the submission process for each university you’re applying to and ensure your recommenders and you are aware of the correct method.

Who should you ask for a Letter of Recommendation?

If you are planning to pursue a master’s program at an international university, it’s essential to understand that universities look beyond just your grades. They are interested in your past experiences, personal character, skills, and qualities. This is where a letter of recommendation comes into play.

The person you choose to ask for a letter of recommendation depends on 

• the university
• program you are applying for

Some universities have specific requirements for recommenders, typically professors, professional mentors, or past employers . If a professor is required, the letter should focus on your academic skills and achievements. On the other hand, if a past employer is required, the recommendation should highlight specific skills relevant to your master’s program.

Selecting the right person to write your letter of recommendation is a critical part of the application process for a Master’s program. By providing the university with a well-crafted letter that highlights your qualities and accomplishments, you’ll significantly increase your chances of being accepted.

Final Thoughts

In this blog, we learned more about the requirements and tips for a Letter of Recommendation for master’s programs. A well-written Letter of Recommendation (LOR) can play an important role in your admission to a Master’s program. It provides valuable insights into your academic and professional achievements, character, and potential to succeed in the program. A compelling LOR can distinguish you from other applicants and give you a competitive edge in the admission decision-making process. 

To ensure a strong LOR, carefully select your recommenders, provide them with all the necessary information and guidance, and maintain a professional yet engaging tone. Additionally, highlight your diverse achievements, provide specific examples, demonstrate growth, and strike a balance between personalisation and formality. Lastly, follow the university’s submission guidelines and double-check the process to avoid any errors or confusion. 

By following these tips and guidelines, you can ensure that your LOR effectively advocates for your potential in a Master’s program and significantly boosts your chances of admission.

Frequently Asked Questions

Q. how do i write a letter of recommendation for a masters degree.

A. To write a letter of recommendation for a master’s degree, start by introducing yourself and your relationship with the applicant. Then, highlight the applicant’s academic achievements, skills, and personal qualities that make them suitable for the program. Finally, provide a positive overall assessment and recommend the applicant for admission to the master’s program.

Q. How to get a letter of recommendation for Masters in India?

A. To get a letter of recommendation for a master’s program in India, start by identifying potential recommenders who know you well, such as professors, supervisors, or mentors. Then, approach them politely, explain your purpose, and provide them with a copy of your resume and motivation letter. Finally, follow up with a thank-you note and keep them informed of your progress.

Q. What is the importance of a Letter of Recommendation for masters?

A. A letter of recommendation is important for a master’s degree application because it provides an independent assessment of the applicant’s academic and personal qualities. It also helps the admission committee to evaluate the applicant’s potential for success in the program. A strong letter of recommendation can make a positive impact on the admission decision.

Q. What are tips for writing a letter of recommendation?

A. To write a strong letter of recommendation, start by reviewing the applicant’s resume, transcripts, and motivation letter. Then, focus on highlighting their academic and personal strengths, achievements, and potential for success in the program. Use specific examples and avoid vague or generic statements. Finally, proofread the letter for grammar and spelling errors and provide your contact information for follow-up.

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An International Higher Ed professional with 7+ years of experience studying, working, and living across three geographies, currently on a mission to share his journey as an International Student.

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