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Employment Verification Letter Samples and Templates

What is an Employment Verification Letter?

How to request an employment verification letter.

• What Is Included in the Letter

How to Use Letter Examples

Employment verification template.

• Verification for Current Employee
• Verification for Past Employee

Colleen Tighe / The Balance

Do you need to write or request an employment verification letter? There are several reasons why you may need verification of your employment status. Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They're also sometimes necessary for insurance reasons or to  confirm that an individual worked at a company  during the dates given on a resume or job application.

The good news is that employment verification letters are usually fairly simple documents, and easy to write or obtain. If you need to request or write a letter, reviewing templates and examples can help you get started.

An employment verification letter is written by a current or past employer to confirm that an employee or former employee worked at the organization. The request may come from the employee, government agencies, prospective landlords, mortgage lenders, prospective employers, or collection agencies.

The request may include verification of dates of employment, salary, and whether the employee is expected to continue employer or is eligible to be rehired. If the employee has been terminated, the requestor may ask for the reason for termination.

If you are requesting an employment verification letter from a current or former employer, it's important to ask for the letter in a professional way. First, check with your Human Resources (HR) department.

The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager. You can also ask your manager or supervisor directly.

Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.

What Is Included in an Employment Verification Letter?

If you need to write an employment verification letter for someone, it’s important to make sure that your letter provides the correct information and adheres to an appropriate format.

• Follow business letter format.  Use standard business letter format when writing your letter. Include your contact information at the top, the date, and the recipient’s contact information (if you have it). Be sure to include a salutation at the beginning and a handwritten signature at the end.
• Keep it concise.  Employment verification letters should not be lengthy. Do not add any information beyond what the employee asks. For example, do not provide an evaluation of the employee’s work.
• Include all requested information.  Most employment verification letters include the person's name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Check with your employee if any additional information needs to be shared. For example, some letters include the person’s salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. However, do not include these extra details unless requested.
• Provide your contact information.  At the end of the letter, offer to answer any additional questions. Provide a form of contact for the recipient, such as your phone number or email.
• Edit and proofread before you send.  This letter is likely very important to your employee or former employee—their housing, future employment, or insurance may depend on it. Take the time to make this letter as professional as possible. Read through the letter for any errors before you send it.

It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment).

You should tailor a letter to fit the particular employee you are writing the letter for, and the information they ask you to include.

Name Job Title Company Name Address City, State Zip Code

Name of Person Requesting Verification Job Title Company Name Address City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

(Handwritten Signature)

Employment Verification for Current Employee

Shawna Easton Director of Accounting GMC Associates 17 Chestnut Street, Ste. 200 Portland, ME 04101

April 18, 2022

John Dolan Senior Vice President Dolan Industries, Inc. 43 Oak Street, 2 nd  Floor Portland, ME 04101

Dear Mr. Dolan,

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on April 1, 2019.

If you require any additional information, please feel free to contact me at 555-111-1212.

Shawna Easton Director of Accounting GMC Associates

Employment Verification for Past Employee

Janice Montgomery Human Resources Manager Martin & Martin Incorporated 100 Main Street, Ste. 100 Spokane, WA 99201

April 20, 2022

Julia Sanchez Manager Archer Studios 34 Otis Drive, Ste. 500 Spokane, WA 99201

Dear Ms. Sanchez,

This letter is to verify that Robert Smith was employed at Martin & Martin, Incorporated from January 3, 2018 to March 1, 2021.

If you require any additional information regarding Robert Smith, please feel free to contact me at 555-765-4321.

Janice Montgomery

Key Takeaways

• Many organizations have guidelines about what should be included in employment verification letters. They may even specify that all letters must go through HR.
• When writing a verification letter, use business letter format. This will ensure that your letter is appropriate and professional, as well as easy to read.
• Whether you’re requesting a letter or writing one for an employee, find out what information to include, e.g., dates of employment and job title.

SHRM. " When Must an Employer Respond To a Verification Of Employment Request, and What Information Must or Can Be Given ?"

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Legal Templates

Home Business Employment Verification Letter

Employment (Income) Verification Letter

Use our employment verification letter to prove an individual’s salary and employment status.

Updated March 8, 2024 Written by Sara Hostelley | Reviewed by Susan Chai, Esq.

An employment verification letter confirms an individual’s current or past employment status and details. It validates income or employment history for loan applications, lease agreements, and other use cases.

What Can This Letter Verify?

This letter verifies an individual’s:

• Job position/title.
• Duration of employment.
• Salary or compensation details.
• Job performance or standing within the company (occasionally).

What Is an Employment Verification Letter?

Who needs an employment verification letter, how to verify employment, how to request an employment verification letter, how to write an employment verification letter, employment verification letter sample, frequently asked questions.

An employment verification letter (or proof of income letter) verifies a previous or current employee’s salary, employment history, and job responsibilities.

A verification letter is also a common third-party prerequisite to confirm that an individual has the income to make monthly payments for a significant expenditure — whether for a lease, mortgage, or loan.

Verifying parties typically submit this document in business letter format with their name, job title and contact information, current date, and the employee’s income or job status.

Supplemental Forms

A landlord can further support their rental goals by asking a potential tenant to submit a landlord reference letter and creating a lease agreement specific to their situation.

What Are the Different Types of Acceptable Proof of Income?

Explore the different types of acceptable proof of income depending on the individual’s employment type:

• Pay Stubs: Pay stubs show an employee’s gross and net income and specify the current pay period. They also show an individual’s year-to-date earnings.
• Employment Letter: This letter confirms an employee’s work status, salary, and employment terms (such as the number of hours they work).
• W-2 Form: A W-2 form provides a comprehensive overview of an individual’s income from a particular employer over the year.
• Form 1040: Form 1040 is a tax return that reports a self-employed individual’s income, the taxes they owe the government, and any refunds the federal government owes them. It encompasses various income types, credits, and deductions applicable to the individual.
• Profit and Loss Statements: Self-employed individuals usually prepare this document themselves to document the revenue, costs, and expenses of their work over a specific period. It highlights their performance and can show income trends.
• Bank Statements: Bank statements can show consistent income deposits into a bank account. Self-employed individuals can use these documents alongside others to show income flow.

The following people, businesses, and organizations may ask for an employment verification letter to learn more about an individual’s work experience, salary details, and employment salary:

• Landlords: While trying to find the right tenant, a landlord may ask for this letter to confirm an individual will be responsible and make timely rent payments.
• Mortgage lenders: Mortgage lenders often want to assess applicants’ income stability and ability to repay the loan when they apply for loans, mortgages, or other financial products.
• Prospective employers: During the hiring process, a prospective employer may request a letter from a candidate’s previous employer to confirm the employment details the candidate provides.
• State and federal government agencies: State and federal government agencies must often verify workers’ income and employment status to determine their eligibility when they apply for specific positions.

An employment letter may also be necessary for immigration, work permits, or visa processes to assess an individual’s employment status and income.

Step 1 – Receive the Individual’s Employment Verification Letter

If you haven’t yet received an individual’s income verification letter, you can request that they send it to you. Review the document for red flags, like inconsistency with basic information or if the information the individual provided otherwise doesn’t match their details.

Step 2 – Look Up the Organization

Look up the organization to confirm it’s real. Use your state’s Secretary of State lookup tool to conduct your research. Ensure the author of the individual’s letter matches the information on the Secretary of State’s website.

Step 3 – Contact the Employer

Contact the employer via email or phone to confirm they composed and signed the letter. If you’re contacting them by phone, do so during traditional business hours for the best chance of a response. If the person you want to speak with isn’t available, ask their secretary or assistant to set up a virtual meeting time.

Step 4 – Request Pay Stubs

Ask the individual for two of their most recent pay stubs. If they can’t provide this information, you may instead ask for proof of income like:

• Bank statements
• Tax returns (1040)
• Wage and tax statements (W-2)
• Social Security proof of income/benefits verification
• Proof of workers’ compensation

Step 5 – Run a Credit Report

Fill out a background check authorization form to get an individual’s permission to conduct a background check. Then, run a credit report through one of the three major credit reporting agencies: Transunion, Experian, and Equifax.

Here’s how to ask for an employment verification letter depending on whether you’re the employee or an external party:

If You’re the Employee

• Contact the human resources department. This department most commonly handles the creation of employment verification letters.
• Complete a request form. Fill out the request form your HR department provides you. Supply the information you’d like them to include in the letter, such as your employment dates and status (full-time versus part-time).
• Note the recipient. Indicate if you want them to send the letter to the requesting party or give it to you so you can supply it to the appropriate party.
• Follow up. Check on the status of your letter if you haven’t received word that they’ve written and delivered it within a reasonable timeframe.

If You’re an External Party

• Seek authorization from the individual. Acquire explicit permission from the employee before you pursue the process of getting an income verification letter.
• Contact the employer. Find the designated contact for employment verifications at the individual’s company and inform them of your request.
• Specify the information you want. Request the information you want, such as their income and employment length.
• Indicate the delivery method. Clarify how you’d like to receive the letter, whether via certified mail, fax, or in person.

Step 1 – Provide the Employer’s Details

Step 2 – Enter the Requesting Party’s Details

Provide the name and address of the party requesting the employment verification, such as a bank or a landlord. If the requester is unknown, leave this blank.

Step 3 – Fill in Verification Details

Enter the name of the person the employer is verifying employment for. Also, provide their employment details, like their employer’s name, job title, employment start date, and company’s address.

Include supporting documents within this letter to verify the employee’s salary and bonus, if any. Remember that there are state and local laws regarding salary disclosure, and some require employee authorization.

Step 4 – Provide the Employer’s Contact Information

Write the employer’s contact details, including their phone number and email address.

Step 5 – Get Notary Acknowledgement

While this letter doesn’t require notarization, it can add to its legitimacy. Have a notary witness the employer’s signature for authenticity if you’d like.

Download an employment verification letter template in PDF or Word format below:

How Much Proof of Income Do I Need to Provide?

It depends. Some landlords may want to see you earn a specific amount, such as three times the rent, to ensure you meet your monthly payments. They may also want to see income verification for a specific period, such as the last two months.

Can I Use a Bank Statement Alone as Proof of Income?

You can use bank statements as supplementary documents, but landlords and lending financial institutions may often request pay stubs as primary proof of income.

What If I Don’t Have Any Traditional Proof of Income?

If you’re applying for a loan, you can have a cosigner sign for you. This person pledges to pay back the loan if you default, so you won’t necessarily need to provide proof of income.

Suppose you’re applying to rent an apartment or home. In this case, you may need to present nontraditional proof of income, such as bank statements, a letter from your current employer, an invoice/contract of the work you’ve completed recently, or a profit/loss statement.

How Long Should I Keep Copies of My Proof of Income Documents?

It depends on the exact document. The IRS states you should keep tax returns and related documents for two years from when you paid your obligations or three years from when you filed the original return (whichever is later).

Retain your paystubs until you receive your W-2 for that year. Retain bank statements for at least one year unless you need them for important matters (like home purchases or taxes). In this case, keep them for at least three years.

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How to request an employment verification letter

Requesting an employment verification letter may be stressful: You may not be sure who is the relevant point of contact internally, and you may worry about an employer thinking that you’re preparing to leave the organization for a new role. Companies frequently receive employment verification requests, however, so you shouldn’t fret as long as you’re taking steps to follow company policy and communicate the reason for the request.

If you're an employee on Gusto Payroll

Head over to our dedicated page to self-serve letters of employment and income today.

Inform the company of your need for an employment verification letter

Depending on the size of your company, there may be specific steps in place to secure an employment verification letter. Unless you’re told otherwise, the HR department should be your first point of contact. Ask them how to request an employment verification letter, and be sure to do it in writing. They may refer you to your manager, but it’s best practice to inform HR of your need for the request in case there’s another designated point of contact in place to handle employment verification.

Put it in writing

Sending a formal letter to HR or another designated point of contact helps add urgency to your request and gives the company context for why verification is needed.

Explain the reason for the request

Employment verification letters are used in a variety of contexts, so let your employer know why you’re requesting one in order to help them understand the importance of completing the letter. Possible reasons for requesting employment verification include the following:

• *Lenders verifying income information: *Loan origination or credit line approval usually hinges upon successful verification of your salary and earnings.
• *New employers verifying past employment: *During the hiring process, a potential new employer will likely want to verify your past employment to ensure that your resume is thorough and correct.
• *Visa offices confirming work history: *Work visas typically require an applicant to verify their ongoing employment to confirm eligibility to remain in a given country.

Want to help get the ball rolling? Give your former or current employer a head start.

Draft a sample letter to aid your company’s timely response

The majority of employment verification letters contain your job title, dates of employment, and occasionally, salary and job responsibilities.

Salary information is usually only relevant for financially centered requests, such as loan origination or confirming your employment and earnings when negotiating a new property lease. If an employer notifies you of a request for your earnings information that you weren't expecting, inform your company that they're not obligated to respond to such requests.

If your employer hasn’t responded to employment verification requests before, consider supplying them with a template. Even if your company has crafted these letters before, it’s a helpful step that can speed up the process.

Not sure how to write an employment verification letter? We’ve provided a sample letter for you to use as a template:

[Employer name] [Employer address]

[Date of submission]

RE: Employment verification for [Employee name]

Dear [Recipient name],

This letter is to verify the employment of [Employee name] as [Job Title/Role] within our organization. He/she started work on [Employee start date] and is [current state of employment].

*[If an employee still works at a company:] *

[Employee’s name] current title is [Job title]. His/her responsibilities include [List tasks and responsibilities for the role in question]. (Where applicable,) his/her current salary (or rate of pay) is $[Employee salary] per [work period].

[If an employee is no longer part of the organization:]

[Employee’s name] worked at [Company Name] from [Employee Start Date] to [Employee Date of Resignation or Termination]. His/her title was [Job Title], and his/her primary responsibilities were [List tasks and responsibilities for the role in question], and his/her rate of pay was $[Employee salary] per [work period].

If you have any questions or require more details on [Employee’s name]‘s employment details, please feel free to contact me at [Employer phone number] or at [Employer email address].

[Employer signature] [Employer contact name (in print)]

Ensure a timely, thorough response

Depending on the reason for your need for an employment verification letter, your request may be time-sensitive. A lease negotiation for a new property or a credit line approval is particularly urgent, so be sure to give your employer ample time to complete the letter.

Employers may have a backlog of employment verification requests, so verify your employer’s estimated date of submission in order to keep verifiers abreast of when they'll receive your proof of employment.

Learn more about Truework

Request a demo to learn more about Truework, the best in class employment and income verification service.

How to Ask for an Employment Verification Letter

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What is an employment verification letter?

How to request an employment verification letter, example of an employment verification letter.

In many instances, when you apply for a job, you will provide proof of your employment. An employment verification letter confirms that you currently work at an organization and how long you have worked there. In this article, you can learn what an employment verification letter is, how to request one and review an example.

Employment verification letters verify that an employee is currently working for or previously worked at an organization. 

Here are some tips on asking for an employment verification letter and an example:

• In some cases, an employment verification letter is used to determine the risk factor of employing you.
• A hiring manager may want a cross-reference to what you state on your resume and to determine whether you are a good hire based on performance at your current or past job.

If you need an employment verification letter, you should ask for the letter as soon as possible. The process may take a few days or up to a few weeks to prepare the letter, so you want to make sure to give your employer plenty of time to submit.

Here are the steps you can follow for requesting an employment verification letter:

1. First, fill out an employment verification form

If applicable, fill out the employment verification form provided. Some organizations will have a form that you can fill out, or they may have you write a letter to review and then sign. Your human resources department has in-depth knowledge of what you need to do and how long it will take. They may also require your permission before they can send anything to the company asking for the verification. 

You will also need to provide the correct address, phone number and contact name of the organization requesting the information. You do not need to tell your employer the reason you are requesting the verification of employment. However, you will need to tell them the specific pieces of information the organization is seeking.

2. Second, draft a short letter of consent, if necessary

If there isn’t a form to fill out, then write a clear and concise letter. State the purpose of the letter and address consent in the opening paragraph. For example, you might say, ‘I am requesting a letter for employment verification.’ Follow this with a sentence about your consent to provide this information (and if applicable, reference the attached completed verification form). Keep it simple and say something like, ‘I authorize the release of my employment information to XYZ company,’ followed by your signature.

3. Next, provide a list of all required details

Next, specify the required information using a list or bullet point format. The list will be dependent on what the requesting organization is asking for. 

A typical list could look like this:

• Your full name
• Your role or position
• Date of employment
• Pay rate or annual salary
• If you currently work for this organization, they may ask if the job is temporary or permanent
• Some organizations may ask if your payment is expected to remain the same or change within the next 12 months

Follow the list with the specific details of where to send the employment verification letter and when the letter needs to be received. For example, ‘Please send to American Title Inc. by September 29, 2019’ with an address, email or fax number as requested. Be sure to give the employer plenty of time to get the letter submitted.

4. Last, include your contact information and complete your request

Provide your name and contact information as your human resources department may need to discuss the letter and information with you over the phone. Make sure to close the message formally with something like ‘Respectfully’ or ‘Sincerely.’ Then sign the letter and add your printed name underneath. Some companies like for you to add the date of request here, but you could also add it to the beginning of the letter as well. 

Here is an example you could use to write your own employment verification letter:

RE: Employment Verification Letter

Dear Diana, 

I am in the process of applying for a mortgage, and Bank of Essential has requested a letter verifying my employment. I, Nancy Drewstone, give my consent to provide the information requested.

Per the bank’s requirements they are requesting you verify the following:

• Full name: Nancy Drewstone
• Position: Director of Marketing
• Dates of employment: June 15, 2017 to present
• Pay rate or annual salary: $80,000 annually
• Temporary or Permanent Position: Permanent
• Whether or not my pay rate may change in the next 12 months:  No

Please send the letter to:

Bank of Essential 4567 Essential Way Detroit, Michigan 48226

They also accept verification via fax at 313-555-0005. Bank of Essential has requested to receive the letter in two weeks, by September 29, 2019.

Please let me know if you need any further information.

Sincerely, 

Nancy Drewstone Director of Marketing Analytics and Research Inc. 313-123-4567 Request Date: September 15, 2019

Employment verification letters are relatively routine, and most companies understand the process. Some companies may have a process in place for verification. Let your employer know your needs as quickly as possible so that you can ensure the requesting company receives the official verification letter before the deadline.

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Home › Templates › 7 Verification of Employment Letter Templates

7 Verification of Employment Letter Templates

TABLE OF CONTENTS

Are you interested in finding out what verification of employment letters looks like? Then you are in the right place.

Verification letters are simple documents required by multiple places to ensure that you are working at a company.

What is an Employment Verification Letter?

A current or past employer writes an employment verification letter to confirm that a former employee or current employee worked at the organization. 

The request may come from a prospective employer, an employee, government agencies, prospective landlords, mortgage lenders, or agencies.

The request includes verification of dates of salary, employment, and whether the employee is expected to continue employment or is eligible to be rehired. If the employee is fired or terminated, the requestor may ask for the reason for termination.

What is in an Employment Verification Form?

Ensure the employment verification letter provides the correct information and adheres to an appropriate format.

An employment verification letter will have the company’s official letterhead or stationery, including the company logo. 

It will include the following information:

• Employer current address
• Address and name of the company requesting verification
• Employee name
• Employment dates
• Employee job title
• Employee job description
• Employee current salary
• Reason for termination

Follow Business Letter Format

Use a common business letter format when writing the letter. Firstly, include your contact information at the top, then the date, and eventually, the recipient’s contact information. Include a salutation at the beginning and end the letter with a sign.

Keep it Concise

Employment verification letters must not be too lengthy. Don’t add any information beyond what the employee asks. For example, do not provide a thorough evaluation of the employee’s work.

Include All Requested Information 

Most employment verification letters include:

• The person’s name.
• Their department in the company (occasionally their job title).
• The number of times they have changed jobs.

Check with your employee if there is any additional information that needs to be added. For example, some letters include the salary, how frequently they are paid (bi-weekly, monthly, etc.), and how many total hours a week they work. However, don’t add these extra details unless requested.

Provide your Contact Details

At the end of the letter, be open to answering any further questions. Provide contact information for the recipient, such as your phone number or email.

Proofread and Edit

This letter is very important to your employee or former employee—their housing, future employment, or insurance will depend on it. Therefore, take plenty of time to make this letter serious and professional. Read carefully for any errors before you send it.

Here are some employment verification forms to get you started.

Basic Employment Verification Letter Sample

Date: August 1, 20XX

This letter is to certify income and employment for [insert pronoun] has been employed at [company] and holds the title of He/She has been an employee with [company] since. The company is at [insert pronoun] current salary is $ paid yearly/monthly/weekly/bi-weekly /hourly.

The following supporting document(s) are proof of income: (Check all that apply)

•  Wage and tax statement (W-2)
•  Tax return (1040)
•  Social security proof of income letter
•  Workers compensation letter
• Bank statements

All of the information provided is correct to the best of my knowledge.

If you have any questions regarding the information provided, please don’t hesitate to contact me at [phone number] or (email).

Sample Employment Verification Letter Template for Past Employee

XX Main Street

Dallas, TX 75201

August 1, 20XX

444 First Ave.

Dallas, TX 75001

Dear Mr. Gonzalez, 

This letter is to confirm that ABC was employed as a Senior User Experience Researcher at XX Inc. from May 3, 20XX, to September 25, 20XX. 

If you have any queries or need any additional information, please feel free to contact us at 216-333-0101 or [email protected] .

Human Resources Manager

Employment Letter Template for Current Employee

Dallas, TX, 75201

XYZ Loan Company, LLC

222 Second Ave.

Chicago, 75022

To Whom It May Concern,  

Please accept this letter as verification of XYZ’s employment with XX Inc. 

Employee Name: ABC

Employment Dates: May 2, 20XX – Present

Current Job Title: Senior User Experience Researcher

Current Salary: $140,000

If you have any questions or need any additional information, please feel free to contact us at 216-333-0101 or [email protected] .

Richard Ramirez

Employment Verification Letter Template with Job Description

XX Company (On Company letterhead)

425 Main Street

Pleasant Hill, CA 94523

Date (Month/day/year)

Commission on Teacher Credentialing

1900 Capitol Avenue

Sacramento, CA 94244-2700

To Whom It May Concern,

This letter is to confirm the employment of XYZ, who worked for XX Company as an Automotive Mechanic from March 17, 1995, until November 23, 2000. John was a full-time employee.

As an Automotive Mechanic, his duties were as follows:

• General automotive repair
• Diagnose defective engines
• Replace defective parts
• Tune-up engines
• Replace brakes

Please get in touch with me at (000) 111-2222 if you have any questions.

ABC (Name of Supervisor)

The owner (Position/Title)

Employment Verification Letter Template for Visa Process

United States Embassy

Non-Immigrant Visa Unit

Re: Employment Verification for [Beneficiary]

Dear Sir/Madam,

This letter serves as an employment confirmation letter that [Beneficiary] remains currently employed with us on a full-time basis, under the terms of his/her approved visa petition. Accordingly, the duties and responsibilities of the job remain as described in our original letter accompanying the approved visa petition.

We look forward to the rapid re-admission of [Beneficiary] to the United States to resume employment with our company and respectfully request that you kindly extend all due courtesies.

Please feel free to contact us if your office requires any further information. You may also contact our immigration counsel, XX LLP, at (215) 935-4659.

[Company representative’s name] ,

Request Employment Verification Sample Letter from Employer

Company Name or Letterhead

City, State, Zip

Dear Ms. XX,

We are considering YY for a supervisory position with our company. While we have confirmed the standard information concerning his work history and employment status at your company with the Personnel Department, we would appreciate it if you can write an employment verification and address the following areas concerning his job performance:

• What was the nature of Mr. YY’s position?
• Can Mr. YY’s past job be described as high pressure?
• Did Mr. YY’s job require him to work on several projects simultaneously?
• Do you think Mr. YY can delegate assignments effectively?
• What do you consider to be Mr. YY’s strengths?
• In what areas do you consider Mr. YY in need of further instruction?
• Would you re-employ Mr. YY?

I appreciate you taking the time on behalf of our interviewing committee.

Yours truly,

Employment Verification Template for a Landlord

Many landlords request tenants for an employment letter. This will include the following details:

• Employee hiring date
• Employee classification (part-time, full-time, temporary, contract)
• Annual compensation

This letter serves as proof that XX has been working full-time with XYZ Company for six months as a .

XX is trustworthy, hardworking, and competitive. He/She doesn’t have any existing loans or unpaid bills within our company.

I hope this increases his/her credibility as a possible tenant at your apartment rental.

The company is at his/her current salary is $ paid yearly/monthly/weekly/bi-weekly/hourly.

Human Resources Department

Why Employees Need an Employment Verification Letter

Employees need this letter for any one of these reasons:

• They are applying for an auto loan or home mortgage, and the lender wants to ensure that the employee has a steady job and enough money to cover monthly payments before approving the loan.
• They are applying to rent a house, and the property management company wants to confirm they can afford the deposit, rent payment, maintenance, and any other associated costs.
• They are requesting a deferral or loan payment reduction, and the bank wants to see some proof of real-time income before deciding whether to endorse their request or not.
• They are seeking an opportunity with another employer, and the company wants to affirm the employment as part of the background checking process.

While the employee may not necessarily have to tell why they are asking for an employment verification letter, it is essential that they tell which pieces of information the other party requires and their contact details (e.g., address, the preferred method of delivery).

How to Request an Employment Verification Letter

Are you wondering how to request an employment verification letter from your company? 

Check with your Human Resources department. The company will have a policy regarding the release of information, and you will need to give permission for your employment history to shift to a third party. 

Your HR contact will either provide you with a template to give to your manager or compose the letter for you. You can also ask your supervisor or manager directly.

Creating an Employment Verification Request Process

Once you draft an employment verification letter template, fulfilling these submissions will be much swifter and easier. However, because it may take time to assemble an employee’s information and provide the verification document to the other party, it is vital that employees (and ex-employees) issue their request as soon as possible.

Making your requirements clear will ensure a streamlined employment verification process for everyone concerned. To help simplify the process, consider conveying your expectations through the employee directory or anywhere else you share your HR processes.

Here is a representative employment verification method you can use.

Submit all employment verification requests at least a few business days through the portal, mail, etc. in advance, and incorporate the following information:

• The name and address of the organization asking for the information
• Delivery instructions and information (for example, fax number, mailing address, email address)
• What data does the requesting party need (for example, salary, employment dates, job title)
• The basis for the request (optional)

Keep in mind that it takes a standard of five business days for documents to arrive via mail. When registering an employment verification letter for current or former employees, it is essential to proceed with a uniform process, stay conscious of state laws regarding what details you are allowed to reveal and provide accurate information in a formal, concise manner.

Since employment verification letters frequently help employees secure mortgages, loans, flats, new jobs, and more, it is important to get your written communication straight. Moreover, a professional letter can echo well on your business as a whole.

When you are writing a proof of employment letter, consider the audience as well as the employee you are writing it for. Use a professional business tone when dealing with experts and businesses.

Learning to write a good business letter is a requirement for managers and executives in every industry. Solid communication is what helps you stand out from the crowd. 

As an employer or manager, ensure to use the employment verification letter to explain your role and what you do and provide an honest explanation of the employee’s duties. 

When requested, verify the employee’s first date of work with you, hours, and income. Like all critical business forms, publish the final product on professional letterhead. Remember to provide your job title, phone number, and other contact information, so the letter recipient will know how to connect with you for any other questions they have.

Hence, take your time, read some of the sample employment verification letters at the bottom of this page, and start brainstorming. It’s a great idea to download employment verification templates to keep on hand when the occasion arises. 

Lastly, it is essential to follow a consistent tone and process when writing an employment verification letter for current or former employees. Stay aware of the local and public state laws regarding what information you are allowed to reveal and provide the information in a formal manner.

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11 Sample Letters of Request for Certificate of Employment

Securing a Certificate of Employment is often a crucial step for individuals as they progress through various stages of their professional lives.

This document serves as a formal acknowledgment from an employer, verifying an employee’s work history, including their position, tenure, and sometimes, their salary details. It is commonly required for various purposes such as visa applications, financial loans, or future employment opportunities, acting as a testament to an individual’s professional experience.

Sample Letters of Request for Certificate of Employment

Crafting a request for a Certificate of Employment involves communicating your needs effectively and professionally to your current or former employer. In this detailed guide, we present 11 sample letters tailored for different scenarios, ensuring that you have a comprehensive template to refer to, regardless of your unique circumstances.

Sample Letter 1: Basic Request from Current Employee

Dear [Employer’s Name],

I am writing to request a Certificate of Employment. As you know, I have been serving as [Your Position] in our esteemed organization since [Your Start Date], and I am in need of this document for [mention the reason, e.g., a loan application].

I would appreciate it if the certificate could include details such as my employment start date, current position, and a brief description of my job responsibilities. If possible, mentioning my current salary would also be beneficial for my application.

Thank you for considering my request. I am hopeful for your positive response and am available to provide any further information if needed.

Kind regards,

[Your Name]

Sample Letter 2: Request from Former Employee

I hope this message finds you well. As a former [Your Position] with [Company Name], where I worked from [Your Start Date] to [Your End Date], I am reaching out to request a Certificate of Employment. This document is required for [specify the reason, e.g., a new job application], and I would be grateful if it could outline my period of employment, the roles I held, and my main job responsibilities.

I have always valued the experiences and opportunities I gained while working with [Company Name], and securing this certificate would greatly assist me in my current endeavors. Thank you for your attention to this matter. I look forward to your prompt response.

Sample Letter 3: Request for Visa Application

I am currently in the process of applying for a [type of visa] visa and require a Certificate of Employment to complete my application. Having been a dedicated [Your Position] at [Company Name] since [Your Start Date], I kindly request your assistance in providing this document.

The certificate should ideally include my employment period, position, job description, and salary details. This information is crucial for the visa authorities to process my application.

I appreciate your prompt attention to this request and am happy to provide any additional information you may need. Thank you for your support and cooperation.

Best regards,

Sample Letter 4: Request for Loan Application

I am in the process of applying for a [specify type] loan and am required to submit a Certificate of Employment as part of the application. As [Your Position] at [Company Name] since [Your Start Date], I kindly ask for your support in issuing this certificate, detailing my employment status, position, salary, and any other relevant information.

This document is vital for the loan approval process, and your timely assistance would be greatly appreciated. I am available to discuss this request further if necessary and provide any additional documentation required.

Thank you for your understanding and assistance.

Yours sincerely,

Sample Letter 5: Request Accompanying a Job Application

As I am exploring new career opportunities, I find myself in need of a Certificate of Employment from [Company Name], where I have proudly worked as [Your Position] from [Your Start Date] to [Your End Date]. This document will support my job application by verifying my employment history and responsibilities.

I kindly request that the certificate includes my tenure, position(s) held, main duties, and, if possible, a note regarding my performance or contributions. Your prompt support in this matter would greatly enhance my job application and is sincerely appreciated.

Thank you for your cooperation and assistance. I am looking forward to your positive response.

Warmest regards,

Sample Letter 6: Request for Academic Purposes

I am reaching out to request a Certificate of Employment for academic purposes. As part of my application to [mention the academic program or institution], I am required to provide evidence of my professional experience. Having served as [Your Position] at [Company Name] since [Your Start Date], I believe this document will significantly bolster my application.

I kindly ask that the certificate detail my employment period, job title, and a summary of my job duties. Your assistance in this matter is not only appreciated but will also play a crucial role in my academic pursuits.

Thank you for your support and understanding. I look forward to your swift response.

Best wishes,

Sample Letter 7: Expedited Request for Urgent Matter

I find myself in an urgent situation requiring a Certificate of Employment, and I kindly request your expedited assistance in this matter. The document is needed for [mention the urgent reason, e.g., a visa interview], scheduled for [date]. As [Your Position] since [Your Start Date] at [Company Name], securing this certificate promptly is of the utmost importance.

I understand this request comes on short notice and greatly appreciate any efforts made to expedite the process. Please include my employment duration, current role, and a brief description of my responsibilities in the certificate.

Thank you for your understanding and prompt attention to this urgent request. Your support during this time is invaluable.

Sample Letter 8: Polite Follow-Up on Previous Request

I hope this message finds you well. I am writing to follow up on my previous request for a Certificate of Employment, initially sent on [date]. As [Your Position] at [Company Name] since [Your Start Date], I require this document for [mention the reason], and I am concerned about meeting the upcoming deadline.

I understand that you are likely managing a busy schedule, and I appreciate your efforts in assisting me with this request. If there is any additional information or documentation needed from my side, please let me know.

Thank you for your attention to this matter. I am hopeful for a positive outcome and appreciate your support.

Sample Letter 9: Request Highlighting Company Achievements

As I reflect on my time as [Your Position] at [Company Name] since [Your Start Date], I am filled with pride over our shared achievements. In light of this, I am reaching out to request a Certificate of Employment, which I need for [mention the reason].

I kindly ask that this certificate not only detail my employment period and job title but also highlight some of the contributions and achievements we have accomplished together. This document will greatly assist me in [mention how it will be used].

Your support in providing this certificate is highly appreciated, and I am available to discuss any details or provide further information if necessary.

Thank you for your cooperation and support.

Warm regards,

Sample Letter 10: Request with a Personal Touch

I hope this note finds you well. As I embark on [mention the reason, e.g., a new career path], I find myself needing a Certificate of Employment from [Company Name], where I have had the pleasure of working as [Your Position] since [Your Start Date].

This document is crucial for my next steps, and I kindly request your assistance in providing a certificate that outlines my employment history, role, and, if possible, a brief commentary on my contributions and performance. Your support in this matter means a great deal to me and will undoubtedly aid in my future endeavors.

Thank you for considering my request. I cherish the memories and experiences gained at [Company Name] and look forward to staying in touch.

Sample Letter 11: Request by Email for Remote Workers

Subject: Request for Certificate of Employment

I am writing to request a Certificate of Employment via email, given my remote work status. As a [Your Position] with [Company Name] since [Your Start Date], this document is required for [mention the reason], and having it would greatly assist me in this process.

Could you please include information such as my employment start and end dates (if applicable), current position, job responsibilities, and salary details? I understand the constraints of remote communication and appreciate your effort in facilitating this request digitally.

Thank you for your attention to this matter and your ongoing support. I am available for any questions or to provide additional information as needed.

Related Posts

How to Write a Letter of Employment (Templates, Examples)

By Status.net Editorial Team on September 22, 2023 — 10 minutes to read

• Required Information in an Employment Letter Part 1
• How to Structure an Employment Letter Part 2
• Employment Letter Template Part 3
• Job Verification Letter Template Part 4
• Template of an Employment Letter For a Job Offer Part 5
• Job Acceptance Letter Template Part 6
• Job Rejection Letter Template Part 7
• Best Practices for Writing Employment Letters Part 8
• Mistakes to Avoid When Writing a Letter of Employment Part 9

Are you feeling overwhelmed by the task of writing a letter of employment? Crafting a strong letter of employment is essential in today’s professional world, and we’re here to help you do it right. We’ll cover everything from formatting to tone, and provide you with the tools you need to create a polished and professional letter that accurately presents the necessary information. Our guide will walk you through the process with easy-to-follow examples and templates that will make your life easier.

Part 1 Required Information in an Employment Letter

A well-written employment letter should contain specific information to ensure it meets its purpose. Here are the key elements you should incorporate when composing your letter:

1. Employee Details : Begin by including the employee’s full name, job title, and department. This information will help identify the employee and their role in the organization. For example: [Employee’s Full Name] [Job Title] [Department]

2. Employment Status : Clearly state whether the employee works full-time, part-time, or is on a temporary or contractual basis. This clarification is essential as it provides an insight into their working arrangement with the company. For instance: Employment Status: Full-Time

3. Employment Dates : Mention the start date of the employee’s current position and, if applicable, their end date. If the employee is on a fixed-term contract, make sure you specify the exact duration of the contract. For example: Start Date: July 1, 2023 End Date: December 31, 2023 (6-month contract)

4. Job Responsibilities : Outline the main duties and responsibilities associated with the employee’s job role. This information should be concise and relevant to help the reader have a better understanding of their expertise and skills. For example: Key Job Responsibilities: – Manage a team of five marketing professionals – Design and implement marketing campaigns – Collaborate with sales and product teams

5. Salary Information (optional): In some cases, it may be necessary to include the employee’s salary details. If required, mention the employee’s salary both before and after tax deductions. Be sure to specify the pay period (i.e., monthly, bi-weekly, etc.). For instance: Gross Salary: $4,000 per month Net Salary: $3,200 per month (after tax deductions)

6. Company Information : Don’t forget to provide your company’s name, address, and contact information. This detail will give the letter credibility and can be used for validation purposes. For example: [Company Name] [Company Address] [Company Contact Information]

7. Closing : End the letter by providing your name, title, and signature. This information validates the letter and creates an official record for future reference. For example: Sincerely,

[Your Name] [Your Title] [Your Signature]

What is the appropriate format for a professional letter of employment?

A professional letter of employment should follow a standard business letter format. This includes having a clean, organized layout, a readable font, 1-inch margins, and single line spacing between paragraphs. The letter should ideally be no longer than one page and should be printed on high-quality paper if submitting a hard copy.

Part 2 How to Structure an Employment Letter

Opening statement.

Start your letter with a professional salutation, addressing the recipient by their title and full name. If you do not know their name, use a generic greeting, such as “To Whom It May Concern.” Next, identify the purpose of the letter in the opening sentence, by stating your relationship to the employee and the nature of the employment letter, such as verification or recommendation.

Dear Mr. Smith,

I am writing this letter to verify the employment of Jane Doe at XYZ Corporation, where I am her direct supervisor.

Body Paragraphs

In the body paragraphs, provide the required information related to the employee’s position and responsibilities. Begin by stating their job title, and the period they have been working at the company. Include specific details about their job performance, skills, and accomplishments. Highlight any promotions or awards they might have received during their tenure. Make sure to convey relevant and factual information to support the purpose of the letter.

Jane Doe has been working as a Marketing Assistant at X Corporation since June 2020. In this role, she has been responsible for creating and implementing digital marketing campaigns, and managing our social media channels. Jane has consistently proven herself to be a dedicated and innovative employee, which led to her promotion to Marketing Coordinator in January 2022.

Closing Remarks

After providing the necessary information, you may thank the recipient for their attention or confirm your willingness to provide additional information if required. If it is the letter is a recommendation, reiterate your confidence in the employee (learn more: A Perfect Letter of Recommendation [8 Templates] ).

Example (verification letter):

Please feel free to contact me directly if you require any further information regarding Jane Doe’s employment at X Corporation.

Conclude your letter with a professional closing, such as “Sincerely” or “Yours faithfully,” followed by your full name, title, and contact information.

Marketing Manager

X Corporation

Email: [email protected]

Phone: (555) 123-4567

Part 3 Employment Letter Template

A job verification letter confirms an employee’s current or past employment details. This letter is often used by banks, landlords, or other institutions requiring proof of income or employment status. As an employer, you should provide the employee’s position, dates of employment, and current salary information if applicable.

[Manager Name] [Title] [Company Name] [Company Address] [City, State, ZIP Code] [Date]

[Recipient Name] [Recipient’s Institution] [Recipient Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to verify the employment of [Employee Name] at [Company Name]. [Employee Name] holds the position of [Job Title] and has been employed with us since [Start Date]. [Mention salary details, if applicable: “Their current salary is $XX,XXX per year.”]

Please do not hesitate to contact me if you require further information or confirmation of [Employee Name]’s employment status.

[Your Name] [Your Title] [Your Email Address / Phone Number]

Part 4 Job Verification Letter Template

[Company HR/Manager Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State, ZIP Code]

I am writing to confirm that [Employee’s Name] has been employed at [Company Name] since [Start Date]. [Employee’s Name] holds the position of [Job Title] and currently works [full-time/part-time].

Please note that this letter is provided for verification purposes only and any questions regarding [Employee’s Name] should be directed to our Human Resources department at [HR Phone Number or Email].

Thank you for your attention to this matter.

[Your Name or HR/Manager’s Name]

Part 5 Template of an Employment Letter For a Job Offer

Subject: Job Offer – [Candidate’s Name, Position Title]

We are pleased to offer you the position of [Position Title] with [Your Company]. This letter serves to confirm our offer and outline the terms of your employment.

Your start date will be [Start Date], and your initial salary will be [Salary Amount] per [Year/Month/Week]. You will also be eligible for [Benefits – Include Health Insurance, Retirement Plan, etc.] after [Eligibility Period].

Please review the attached employment agreement for the complete terms and conditions of your employment. Should you have any questions, feel free to contact me at [Your Contact Information].

To accept this offer, please sign and date the attached employment agreement and return it to me by [Deadline], either via email or mail at the address listed above.

We look forward to having you join our team and contribute to the ongoing success of [Your Company].

[Your Name] [Your Title]

Part 6 Job Acceptance Letter Template

A job acceptance letter is a response to an employer’s job offer. Begin by expressing your gratitude for the opportunity and then outline the key details, such as the job title and start date. This helps confirm your understanding of the position and any terms discussed during the hiring process. [Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Employer Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to formally accept the [Job Title] position at [Company Name] and express my appreciation for this opportunity. I am excited to join your team and contribute to [a specific project or task the company is working on].

As mentioned during our discussion, I understand that my start date will be [Start Date], and my starting salary will be [Salary Amount] with [mention any agreed-upon benefits or bonuses].

Please let me know if there is any paperwork or additional information needed before my start date. Again, thank you for this opportunity, and I look forward to making a positive impact at [Company Name].

[Your Name]

Part 7 Job Rejection Letter Template

A job rejection letter serves to decline an employer’s job offer in a polite and professional manner. Be sure to express appreciation for their time and consideration, and consider offering a brief reason for your decision.

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

Thank you for offering me the position of [Job Title] at [Company Name]. I appreciate the time and effort spent considering my application and discussing the opportunity with me.

After careful consideration, I regret to inform you that I have decided to decline the offer. [Mention a brief reason, such as a different opportunity aligning more closely with your long-term goals or personal circumstances].

I wish you and your team continued success, and I hope our paths may cross again in the future.

Part 8 Best Practices for Writing Employment Letters

When writing a letter of employment, it’s essential to maintain a professional tone and ensure the content is clear and concise. Here are some best practices to follow:

• Use a proper format : Start with your contact information, the recipient’s contact information, a subject line, a salutation, body paragraphs, and a closing. Make sure to use a formal font and follow a standard letter layout.
• Be specific : Clearly state the purpose of the letter, whether it’s for a job offer, employment verification, or any other purpose. Be specific about the position, job title, and employment terms. Include start and end dates, when necessary.
• Use concise language : Keep your sentences short and straightforward. Avoid using long paragraphs or jargon that may confuse the reader. Be precise in your language and convey only the necessary information.
• Follow legal and ethical guidelines : Ensure that the information you provide in the letter adheres to labor laws and company policies. Avoid disclosing sensitive or confidential information that could lead to potential legal issues.
• Maintain a professional tone : Keep the language respectful and polite. Avoid using slang, contractions, or informal language. Address the recipient by their full name and title.
• Proofread and edit : Double-check your letter for typos, grammar, and punctuation errors before sending it. Make sure the content flows well and is easy to understand.

Part 9 Mistakes to Avoid When Writing a Letter of Employment

When writing a letter of employment, it’s important to avoid common mistakes to ensure your letter is professional and effective:

• Not following a proper format : To present your letter professionally, follow a standard business letter format. Include your contact information and the employer’s contact information at the top, followed by a formal greeting, the body of the letter, and a closing.
• Typos and grammatical errors : Proofread your letter multiple times to catch any errors. Ask a friend or colleague to review it as well, as a fresh set of eyes can spot mistakes you may have missed.
• Being too casual or informal : Maintain a professional tone throughout your letter. Avoid using slang, emojis, or overly casual language.
• Overly long or wordy : Keep your letter concise and to the point. Focus on providing the necessary information about the employee’s role, responsibilities, and duration of employment. Remove any fluff or unnecessary details.
• Not customizing the letter for each recipient : Make sure to tailor the letter to the specific recipient, addressing their particular needs or interests. For example, if the letter is for a visa application, ensure you provide all the required information for the application process.
• Not double-checking facts and figures : Ensure all the information provided in the letter is accurate, including the employee’s job title, salary, and dates of employment. Double-check these details to avoid potential issues or misunderstandings.
• How to Ask for a Letter of Recommendation [Examples]
• How to Write a Two-Week Notice [Effective Examples]
• A Perfect Letter of Introduction [Examples]
• How To Write a Cover Letter [Inspiring Examples]
• Impactful Letter of Recommendation for a Teacher [Examples]
• Securing Job References Effectively (Strategies, Examples)

Letter Templates & Example

The Ultimate Employment Letter Request Email Sample for Your Job Application

Hey there! Are you in the process of job hunting or planning to apply for a new position? One important requirement that you might encounter is the need to submit an employment letter. This document serves as proof of your past employment and the duration you’ve worked for a specific company.

If you’re unsure of how to draft an employment letter request email, don’t fret! We’ve got you covered. There are ample examples available online that you can easily find and customize for your specific needs. These samples provide a helpful starting point and include all the essential elements required in an employment letter request email.

By using a template, you’ll save time and effort while ensuring that the document meets the necessary standards. Additionally, it’ll enable you to request the letter politely and professionally. So, why not make use of the available employment letter request email sample and kickstart your application process today?

Remember that clarity and attention to detail are essential, so take some time to customize the template with your specific needs and circumstances. With a well-written employment letter, you’ll be one step closer to landing your dream job.

The Best Structure for an Employment Letter Request Email Sample

When it comes to requesting an employment letter, it’s always important to approach it professionally. Employers value communication that is clear and concise, while also being polite and respectful. Below is the best structure for crafting an employment letter request email sample, while maintaining a casual tone of voice.

Opening Paragraph

The opening paragraph should be brief and introduce the purpose of your email. Start by addressing the person you’re writing to by name and in a friendly manner. You should also express your gratitude for their time and explain the reason for your email, which is to request an employment letter.

Body Paragraphs

In the body paragraphs, begin by providing some background information about yourself and how long you’ve been with the company. Mention the position you hold or held and how your responsibilities have evolved over time. This can help ensure that the person you’re writing to can put your request in context. Then, move on to explain the purpose of your request and what you hope to gain from it. Be specific, and ask for the letter of employment by name. Additionally, make sure to include any specific details, such as the date by which you need the letter, address, and contact information, if necessary.

Closing Paragraph

The closing paragraph should be short and should express your appreciation for the person’s time and assistance. You can also offer to provide further information or assistance if they need it. Lastly, sign off your email with a friendly and professional closing, such as “Best regards” or “Sincerely.”

Formatting Tips

Use a clear and concise subject line that reflects the content of your email, such as “Request for Letter of Employment.” Use proper formatting, including font size and spacing, to make it easy to read. Use a professional email signature that includes your name, position, and contact information so that the person you’re writing to can easily reach out to you if they need to.

By following this structure, you can create an employment letter request email sample that is professional, polite, and effective. Always remember to be respectful and concise while utilizing proper formatting techniques to ensure that your email is well received, and you get the letter you need.

Sample Employment Letter Request Emails

Requesting letter for employment verification.

Dear [Employer’s Name],

I am writing to request for an employment verification letter for the purpose of [reason for the verification]. It would be greatly appreciated if you could provide the letter that confirms my work tenure with your organization, which includes my designation, duration of employment, and salary during my tenure with the company.

This letter is important for me as it will help me in my application for [specific purpose]. I am thankful to have worked under you and I hope that you would positively consider my request.

Best regards,

[Your Name]

Requesting Letter for Employment Recommendation

I am writing to request for a recommendation letter from you for my upcoming job applications. As you well know, I have been working in your company for [duration], and have been involved in [specific work].

I hope that you would be kind enough to write a letter of recommendation for me that reflects my skills, experience and professional abilities. You are one of my most trusted supervisors, and your letter would mean a great deal to me.

Thank you very much!

Requesting Letter for Employment Termination

I am writing this letter to request for a letter of employment termination from your end. As you are aware, my employment with the company ended on [date], and I need an official document to confirm the same for future applications.

The letter should include the reasons and circumstances of my employment termination with the organization. I hope you would consider my request and provide me with the letter in a timely fashion.

I appreciate the time and opportunities you provided during my tenure with the company.

Requesting Letter for Employment Offer

Dear [Manager’s Name],

I am writing to formally request a job offer letter for the position that I have applied for at your organization. I have performed all the required interviews and assessments, and I am confident that I am the right person to fill the position.

The job offer letter should include my job designation, department, salary, employment start date and other relevant terms and conditions. I would appreciate it if you could provide the letter in a timely manner as I would need to make a decision shortly.

I look forward to the opportunity to join your team as soon as possible.

Requesting Letter for Employment Promotion

Dear [Supervisor’s Name],

I am writing this email to request a letter of recommendation for my promotion request. As you know, I have been working with your organization for [duration] as a [designation].

I believe that my professional experience, performance, and achievements make me a suitable candidate for a promotion to [new designation]. Therefore, I humbly request your recommendation for my promotion to help me make my case to the management.

Thank you for your support, and I hope to hear from you soon.

Requesting Letter for Employment Absence

I am writing this email to request a letter of employment absence from your end. I recently had to take an absence from work due to [specific reason], and I am required to produce an official document to confirm the same.

The letter should include my reason for absence, the period during which I was absent, and any other relevant details. I hope you would consider my request and provide me with the letter in a timely fashion.

Thank you for your understanding and cooperation.

Requesting Letter for Employment Salary

Dear [HR Manager’s Name],

I am writing this email to request a letter of employment salary from your organization. I have been working as a [designation] in your company for [duration], and I would like to request a letter outlining my salary during this time.

The letter should include all my remunerations, such as base salary, allowances, bonuses, and any other monetary benefits that I had been receiving. This letter is critical in my future application and would appreciate your help.

Thank you for your support and your prompt attention to this matter.

Tips for Writing an Employment Letter Request Email Sample

When requesting an employment letter from a former or current employer, it is important to be professional and polite in your email. Here are some tips to keep in mind:

• Start with a professional subject line that clearly states your request and includes your name.
• Address the email to the appropriate person, ideally the HR representative or manager who can fulfill your request.
• Start the email with a polite greeting and introduce yourself briefly.
• Be clear and concise in your request. State the type of letter you need (e.g. employment verification letter, recommendation letter) and the purpose of the letter.
• Provide any necessary details such as your job title, dates of employment, and reasons for requesting the letter.
• Mention any deadlines you need to meet and ask for a response within a reasonable timeframe.
• Express your gratitude for their time and assistance, and include your contact information for follow-up.
• End the email with a professional closing and your name.

Remember, the tone of your email should be polite and professional throughout. Avoid using overly casual language or making demands. Be patient and understanding if the employer cannot fulfill your request right away.

By following these tips, you can increase the likelihood of receiving a prompt and helpful response to your employment letter request email.

FAQs on Employment Letter Request Email Sample What is an employment letter request email sample?

An employment letter request email sample is a template that outlines the information an employee should include in an email requesting an employment letter from their employer.

What should be included in an employment letter request email?

The email should include a subject line that clearly states the purpose of the email, a greeting, a brief explanation of why you need the employment letter, a polite request for the letter, and a closing with your contact information.

Is it appropriate to send an employment letter request email?

Yes, it is appropriate to send an employment letter request email, especially if you need the letter for a specific purpose such as a job application or visa application.

How long does it take to receive an employment letter request email?

The time it takes to receive an employment letter request email depends on the company’s policy and workload. You can politely ask for an estimated timeline in your email.

What should I do if I don’t receive a response to my employment letter request email?

If you don’t receive a response to your employment letter request email after a few days, you can follow up with a polite reminder email. If you still don’t receive a response, you may need to contact the company’s HR department or your manager directly.

Can I request a specific format for my employment letter?

Yes, you can request a specific format for your employment letter, such as a printed letter on company letterhead or a digital letter in PDF format. However, keep in mind that the company may have their own standard format or policy regarding employment letters.

Are there any legal requirements for an employment letter?

Yes, depending on the purpose of the letter, there may be legal requirements for employment letters. For example, a letter for a visa application may require specific information such as your job position, salary, and duration of employment. It’s best to consult with a legal professional if you’re unsure about the legal requirements for your employment letter.

That’s it!

And that wraps up our guide on how to write an effective employment letter request email. We hope that this article has been helpful for you. If you are looking for more career tips or advice in the future, make sure to come back and visit us again! Thank you for taking the time to read our article. Keep hustling!

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Expedite Requests

ALERT:  If you are a healthcare worker or a childcare worker

If you are a healthcare worker or a childcare worker

• Who has a pending Form I-765, Application for Employment Authorization, initial application, which has been pending for over 90 days; OR
• Who has a pending Form I-765, Application for Employment Authorization, renewal  application and whose Employment Authorization Document (EAD) expires within 30 days or less, or has already expired:

Call the USCIS Contact Center at 800-375-5283 (TTY 800-767-1833) to request expedited processing based on your position as a healthcare worker or a childcare worker with an EAD application that meets the above criteria.

To determine whether you are a qualifying healthcare worker, see this  DHS advisory memorandum (“Healthcare/Public Health” section, pages 7-9) (PDF) .

To determine whether you are a qualifying childcare worker, see the  Standard Occupational Classification (SOC)  code 39-9011, which includes workers who “attend to children at schools, businesses, private households, and childcare institutions” and “perform a variety of tasks, such as dressing, feeding, bathing, and overseeing play.” (Note that this definition does not include preschool teachers or teaching assistants.)

Be prepared to provide evidence of your profession or current or immediate prospective employment as a healthcare worker or a childcare worker and current valid immigration status. If the evidence you provide is not sufficient, we may not accommodate your request for expedited processing of your Form I-765.

You may request that USCIS expedite the adjudication of an application, petition, request, appeal, or motion that is under USCIS jurisdiction.

We consider all expedite requests on a case-by-case basis and generally require documentation to support such requests. The decision to expedite is within the sole discretion of USCIS. Expediting your case generally means that we would adjudicate your benefit ahead of others, including those who may have filed earlier, so we carefully weigh the urgency and merit of each expedite request.

Relevant criteria or circumstances that may be considered in determining whether to grant an expedite request include, but are not limited to, the below:

• Severe financial loss to a company or person, provided that the need for urgent action is not the result of the petitioner’s or applicant’s failure to timely file the benefit request or to timely respond to any requests for evidence;
• Emergencies or urgent humanitarian situations;
• Nonprofit organization (as designated by the Internal Revenue Service (IRS)) whose request is in furtherance of the cultural or social interests of the United States;
• Government interests, including cases identified by the government as urgent because they involve the public interest, public safety, national interest, or national security interests; and
• Clear USCIS error.

Not every circumstance that fits under the criteria or examples above will result in expedited processing. See more information below on expedite criteria and circumstances. For USCIS’  expedite policy guidance , see Volume 1 of the USCIS Policy Manual.

Note:   The processes and requirements for requesting expedited adjudication are different for some application types and circumstances. Refer to the chart in the Specific Procedures section of this page for more information about expedite requests related to:

• Appeals or motions
• Refugee status
• Petition for refugee/asylee relative
• Humanitarian parole
• T nonimmigrant status
• U nonimmigrant status
• Other benefit requests pending with offices outside the United States

A company can demonstrate that it would suffer a severe financial loss if it is at risk of failing, losing a critical contract, or required to lay off other employees.

Job loss may be sufficient to establish severe financial loss for a person, depending on the individual circumstances. The need to obtain employment authorization, standing alone, without evidence of other compelling factors, does not warrant expedited treatment.

Examples may include:

• A medical office that may suffer severe financial loss if a gap in a doctor’s employment authorization would require the medical practice to lay off its medical assistants.
• A person who would lose critical public benefits or services.

In the context of an expedite request, an emergency or urgent humanitarian situation is a pressing or critical circumstance related to human welfare. Human welfare means issues related to the well-being of a person or group. Examples include, but are not limited to, illness, disability, death of a family member or close friend, or extreme living conditions, such as those caused by natural catastrophes or armed conflict.

NOTE:  Certain benefit requests, such as asylum applications, refugee applications, and requests for humanitarian parole, by their nature involve urgent humanitarian situations. Therefore, filing a humanitarian-based benefit, standing alone, without evidence of other time-sensitive or compelling factors, generally may not warrant expedited treatment under this criterion.

Examples of emergencies or urgent humanitarian situations may include:

• A vulnerable person whose safety may be otherwise compromised.
• Healthcare workers who are needed during a pandemic.

Travel-Related Requests

USCIS considers expedited processing of an Application for Travel Document ( Form I-131 ) when there is a pressing or critical need for an applicant to travel outside the United States.

Expedited processing of a travel document may be warranted when there is an unexpected need to travel outside the United States for an unplanned event, such as for a funeral. Expedited processing of a travel document may also be warranted when there is a pressing or critical need to travel outside the United States for a planned event, but processing times prevent USCIS from issuing the travel document by the planned date of departure. When there is a request to expedite processing of a travel document for a planned event, we will consider whether the applicant timely filed  Form I-131 or timely responded to a request for evidence.

NOTE:  A benefit requestor’s desire to travel solely for vacation generally does not meet the definition of a pressing or critical need to travel.

We generally require documentation to support an expedite request. Examples of evidence that may support travel-related expedite requests are outlined in the following table.

Examples of a pressing or critical need to travel outside the United States may include:

• A requestor who has a pressing or critical need to travel outside the United States to obtain medical treatment in a limited amount of time.
• A requestor who has a pressing or critical need to travel outside the United States due to the death or grave illness of a family member or close friend.
• A requestor who applied for a travel document 5 months ago when they learned of the event, but their case remains pending, and they must travel for a pressing or critical professional, academic, or personal commitment, which is now in 45 days.

A nonprofit organization seeking to expedite a beneficiary’s benefit request must demonstrate an urgent need to expedite the case based on the beneficiary’s specific role within the nonprofit in furthering cultural or social interests (as opposed to the organization’s role in furthering social or cultural interests).

• A professional who is urgently needed for research related to a specific U.S. social interest.
• A university professor urgently needed to participate in a specific and imminent cultural program.
• A religious organization that urgently needs a beneficiary’s specific services and skill set to continue a vital social outreach program.

This includes cases identified as urgent by a federal, state, tribal, territorial, or local government of the United States because they involve public interest, public safety, national interest, or national security interests. The request must be made by a person who has authority to represent the agency or department, such as an official, manager, supervisor, or tribal leader, on the matter for which expedited treatment is being requested. The request must demonstrate that the interests are pressing and substantive.

Where a federal agency or department is able to state a federal government interest in accordance with these criteria, we generally defer to that federal agency or department’s assessment.

If the request relates to employment authorization, the request must demonstrate that the need for the applicant to be authorized to work is critical to the mission of the requesting agency or department, and goes beyond a general need to retain a particular worker or person.

• A noncitizen victim or witness who is cooperating with a federal, state, or local agency and needs employment authorization because the respective agency is seeking back pay or reinstatement in court proceedings.
• A noncitizen scientist whose contributions are needed by a government lab or grantee.

USCIS may consider an expedite request based on clear USCIS error when a requestor establishes an urgent need to correct the error.

An example may include:

• An applicant who receives an Employment Authorization Document with incorrect information that prevents them from being able to work may request a replacement document on an expedited basis if we caused the error.

You generally may request we expedite your case after you receive a receipt notice. (The process to request an expedite is different in some circumstances. See the Specific Procedures section below.)

Before submitting an expedite request, you should:

• Check current  case processing times to determine whether you need an expedite.
• Check your  case status online . If there is an action on your case pending with you, such as submitting biometrics or evidence, you should complete these actions before submitting an expedite request.
• Check whether  premium processing service is available. We will not consider expedite requests for petitions and applications where premium processing service is available, unless the petitioner is designated as a nonprofit organization by the IRS and filing for a beneficiary whose services are needed to further the cultural or social interests of the United States.

Please make only one expedite request to reduce duplicate efforts and help us use our resources for quicker processing. Multiple requests may delay USCIS’s ability to expedite processing.

Expedite Requests for Travel Documents

If you are requesting expedited processing of a  travel document , you generally need to apply for and obtain the document before you leave the United States. You should make your expedite request on your pending application at least 45 days before you plan to leave the United States. (If you must travel within the next 15 days, see the  Emergency Travel page.)

For most cases, you may request an expedite by contacting the  USCIS Contact Center or by asking Emma.  (You can access Emma by clicking on the Ask Emma icon on the top right of this page). You need to explain why you need expedited processing. You also generally need to provide your receipt number to the USCIS Contact Center so they can send your request to the office that has your application or petition. If you have a USCIS  online account and have access to secure messaging, you may select “expedite” as the reason for your inquiry and submit your request there.

You generally need to justify your expedite request with evidence. When communicating with the Contact Center, you will be asked about supporting documentation. You should be prepared to supply this to the office processing your case.

If you have a USCIS  online account , you should upload evidence through your online account to support your expedite request in addition to calling the USCIS Contact Center. If you send a secure message, we will ask you to confirm that you have uploaded evidence in your account. If we receive an expedite request without evidence to support it, we will send you instructions on how to submit the evidence.

Note: The processes and requirements to request expedited adjudication are different in some circumstances. Refer to the chart under Specific Procedures below for expedite requests related to:

• Appeals/Motions

Some programs and circumstances have their own processes and requirements for requesting expedited adjudication and may have different expedite criteria. You should follow the specific procedures referenced below for requesting an expedite in the following circumstances:

We receive a large number of expedite requests. We generally send a response to expedite requests that are submitted through the Contact Center. However, to increase efficiency in processing expedite requests, we generally do not provide justification for expedite decisions.

A decision on an expedite request is not an approval or a denial of your underlying benefit request. The expedite decision simply determines whether we will take your benefit request out of order and try to issue a decision (approval or denial) faster than the normal processing time. We cannot make a decision on your benefit request until all processing requirements have been completed.

Some circumstances may prolong or inhibit our ability to expedite certain benefit requests. Examples include, but are not limited to, when:

• The benefit requestor must perform a certain action or submit additional documentation or evidence related to their benefit request, such as attend a biometric services appointment, be interviewed, or complete any required   immigration medical examination ;
• There is a required background check that remains pending with a third-party agency;
• An application or petition requires an on-site inspection; or
• An application or petition depends on the adjudication of a principal’s application or petition.

Sample Request Letter for Expedited Visa Appointment

In this article, I will guide you step-by-step on how to write an effective request letter for an expedited visa appointment, share a customizable template to get you started.

Key Takeaways: Understand the Purpose : Recognize the importance of a request letter for expediting your visa appointment. Be Concise and Clear : Ensure your letter is straightforward and to the point. Support with Documentation : Attach any supporting documents to strengthen your case. Follow a Structure : Use the provided template to maintain a professional format. Personal Experience Tips : Benefit from insights gained from my extensive experience in writing such letters.

Step 1: Know Your Audience

Understand that the embassy or consulate staff are your audience. They handle numerous requests daily, so your letter should be respectful, concise, and clear.

Step 2: State Your Purpose Clearly

Begin your letter by stating the purpose of your request. Clearly mention that you are seeking an expedited visa appointment and provide a valid reason, such as a medical emergency, business obligation, or educational commitment.

“I am writing to request an expedited appointment for my visa application due to a medical emergency that requires my presence in [Country].”

Step 3: Provide Supporting Evidence

Your request should be backed by evidence. Include any relevant documents, such as a doctor’s note, business invitation, or university acceptance letter, to substantiate your claim.

Step 4: Personalize Your Letter

While it’s important to be professional, adding a personal touch can make your letter stand out. Briefly share how the delay in obtaining a visa could affect your situation.

“This expedited appointment is crucial as it will allow me to undergo necessary medical treatment and ensure my well-being.”

Step 5: Be Courteous and Thankful

Always conclude your letter by thanking the recipient for considering your request. A polite tone can leave a positive impression.

Closing Example:

“Thank you for considering my request for an expedited visa appointment. I appreciate your assistance and understanding in this urgent matter.”

Template for Request Letter for Expedited Visa Appointment

[Your Full Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address] [City, State, Zip Code]

Subject: Request for Expedited Visa Appointment

Dear [Consulate/Embassy Staff],

I am writing to request an expedited appointment for my visa application due to [state your reason, e.g., a medical emergency, urgent business meeting, etc.]. I have an urgent situation that necessitates my presence in [Country] at the earliest possible opportunity.

[Provide a brief explanation of your situation and attach any relevant supporting documents.]

I understand the demands on your office and appreciate any assistance you can provide to expedite my visa appointment. I am fully prepared to attend the interview at your earliest convenience and have all the necessary documentation ready.

Thank you for your consideration and assistance in this matter. I look forward to your positive response.

[Your Full Name]

Personal Tips from Experience

• Timeliness is Key : Submit your request as soon as your need for an expedited appointment arises.
• Follow Up : If you don’t hear back within a reasonable time, a polite follow-up can underscore the urgency of your request.
• Clarity Over Length : Keep your letter concise; clarity and brevity are more impactful than lengthy explanations.

Frequently Asked Questions (FAQs)

Q: how can i effectively request an expedited visa appointment.

Answer : I recently had to request an expedited visa appointment due to a last-minute business opportunity. I emphasized the urgency and provided supporting documents, which helped me secure a faster appointment.

Q: What should I include in my request letter for an expedited visa appointment?

Answer : In my request letter, I included a detailed explanation of my situation, attached proof of the emergency, and respectfully asked for an expedited process. This approach seemed to resonate well with the embassy officials.

Q: How long does it take to get a response for an expedited visa appointment request?

Answer : From my experience, it took about a week to get a response for my expedited visa appointment request. However, I made sure to follow up regularly without being pushy.

Q: Can I request an expedited visa appointment for a personal reason?

Answer : Yes, I requested an expedited visa appointment for a personal emergency. I was transparent about my circumstances, and thankfully, the embassy understood and accommodated my request.

Q: What is the success rate of getting an expedited visa appointment?

Answer : In my circle, about half of the people who requested an expedited appointment were successful. It seems like having a valid and urgent reason significantly increases the chances.

Q: Is there a specific format to follow when writing a request letter for an expedited visa appointment?

Answer : When I wrote my request letter, I followed a formal letter format, clearly stated my purpose in the subject line, and remained concise yet persuasive in my explanation. This format appeared to be well-received.

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