sample cover letter executive assistant

Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter to go with your executive assistant resume and help you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge. 

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

Writing Tips for Your Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

How to begin your executive assistant cover letter

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Best practices for formulating the body in executive assistant cover letters

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Concluding your executive assistant cover letter

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Henrik Berg

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

• A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
• An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
• There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
• It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

Samples by Category

• Executive Assistant
• Executive/CEO
• Nursing (Healthcare)

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Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Cover Letter for Executive Assistant: Example + Tips

Executive assistants are employed by a variety of industries — from tech to film production. It’s a dynamic, high-pressure role, requiring top-notch organizational skills , strong interpersonal skills, and mental resilience. At the same time, it’s also a well-compensated role. Proficient executive assistants to CEOs (or similar roles) can receive up to six figures in annual compensation. 

That being said, the best executive assistant jobs are highly competitive. Not only do you need to demonstrate high digital literacy , excellent time management abilities, and general business acumen — but also display an array of soft skills, ranging from written and spoken communication, to conflict management and negotiations.

To help you effectively showcase such a wide range of skills, we’ve prepared a working example of an executive assistant cover letter, follows by some bonus writing tips! 

Cover Letter Example for an Executive Assistant (Word version)

Below is a working example for an executive assistant, applying to work for a c-suite member in a startup. 

Download cover letter (.docx)

Sample Cover Letter for Executive Assistant (text version)

Hello Samuel Johns,

I know your schedule is extra tight these days as Acme Corp prepares for its launch in Europe. So I’ll keep my introductions short. I’m Maggie Linson, an experienced executive assistant. My former colleagues used to call me “Cruiser” because I operate at warp speed and never budge in front of a difficulty. 

My core competencies include international travel coordination, event management, meeting facilitation for board members. I have just completed my MA degree in Business Management — and work part-time as an event coordinator for Sullivans — a DTC startup, specializing in eyewear. In this role, I help the team organize nationwide influencer events, curate their online expert panels and, as of recently, live shopping events — an avenue your brand is looking to expand into as well. 

Prior to that, I have worked full-time as an executive assistant to Sisters Point CEO, Marina Blanche for two and a half years. In this role, I have developed substantial knowledge of the retail industry, and DTC business model, in particular, and sharpened by travel management skills and project coordination abilities. As an executive assistant, I was also directly responsible for helping Sisters Point organize a series of fundraising meetings — and facilitated the preparation of internal communication and investor materials for these. The startup successfully secured a Seed A round of $5.6 million as you probably know. 

My resume provides further details of my main skills, qualifications, and accomplishments. You can reach out to me via email with further questions and I’d be delighted to meet for a formal interview at a convenient time. Regards, Maggie Linson 

How to Write a Cover Letter for an Executive Assistant 

Executive assistants are valued for their strong communication skills and efficiency in getting the message across. So your cover letter must demonstrate both of these. To make a strong first impression, cut it straight to the chase and focus on communicating what you can do for the board member you’d be supporting. It also pays off to stay on the shorter side of things, especially if you are messaging a busy c-suite member directly (rather than the HR team). 

The next tips should help you craft a winning executive assistant cover letter.

Make a Strong Opening 

The opening lines of your cover letter will set the tone for the follow-up narrative. Don’t be timid or gibbering. Instead, adopt a confident, composed, and proactive tone. Start with a very short introduction and state the purpose of your letter. Then launch straight into “offense” and show off your most marketable skills. 

Skip the lengthy courtesy statements such as “I’m sending this letter in reference of your position…” in favor of shorter and snappier statements about the background research you did on the company or particular c-suite member. 

Show How Your Previous Experience Made You Ready for This Job 

The main purpose of a cover letter is to contextualize your work experiences and skills. After reading it, the employer should clearly understand what value you can bring for them. Show that you not only check all their boxes but also have some nice “extras” that make you an even stronger contender. 

A simple way to show how your previous work experiences make you the perfect fit, use this simple formula: ​​”I can do x because I did y.”

Here’s how this works in practice:

“I can remain calm and collected even in a fast-moving environment — a skill that lives with me back from my Starbucks barista days.”

Maximize Your Suitability For the Role

Another important goal a cover letter should accomplish is to get you an interview. That’s why you need to do more than just describe all your experiences. You also need to show that you can satisfy most (if not all) of the company’s needs.

Go back to the job ad and read it once again. Then make a table of all the listed skills and personal traits mentioned. Add a second column and tick all the boxes you meet. Then take a look at the remaining ones — is there a transferable skill or a work experience you can pitch instead? For example, if the job requires writing thought-leadership content on behalf of the executive and you never did that, you can instead mention that you are good with building our a social media presence, doing basic graphic design jobs, or designing corporate presentations. 

Final Tip: Be Bold and Ask for an Interview 

Reserve your last paragraph for reinforcing your qualifications and a short call-to-action (CTA) — a direct offer to invite you in for an interview and get in touch. A lot of employers value when people at the executive assistant roles are polite but slightly assertive and not afraid to make direct asks!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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Senior Executive Assistant Cover Letter Example

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Start your Senior Executive Assistant cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For instance, "Dear Mr. Smith, I am writing to express my interest in the Senior Executive Assistant position that was advertised on your company's website." Following this, provide a brief overview of your qualifications that make you a strong fit for the role. This could include your years of experience, key skills, or notable achievements. Remember, the opening paragraph is your chance to grab the reader's attention, so make sure it's compelling and relevant to the role.

The best way for Senior Executive Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role. I look forward to the opportunity to further discuss how I can contribute to your team." This ending is professional, respectful, and assertive. It shows that you value the reader's time, are enthusiastic about the position, and are open to further dialogue. Remember to end with a formal closing like "Sincerely" or "Best regards," followed by your name.

In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Begin with a brief introduction about yourself and the position you're applying for. 4. Relevant Skills and Experience: As a Senior Executive Assistant, you should highlight your experience in providing high-level administrative support to executives. Mention specific tasks you've handled, such as managing schedules, coordinating meetings, preparing reports, and handling confidential information. 5. Achievements: Highlight any significant achievements in your previous roles. For instance, if you've implemented a new system that improved efficiency, or if you've received recognition for your performance. 6. Soft Skills: Senior Executive Assistants need excellent communication, problem-solving, and organizational skills. Highlight examples of how you've used these skills in your previous roles. 7. Knowledge of the Company: Show that you've done your research about the company and express why you're interested in working there. 8. Closing: In your closing paragraph, express your interest in the position again and your desire to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more detailed information about your skills and experience, and to show your enthusiasm for the role and the company.

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