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How To Write A Job Application Letter (With Examples)
- Best Business Salutations
- Letter of Introduction
- Close a Business Letter
- Job Application Letter
- Business Letter Layout
- To Whom It May Concern
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While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.
You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.
This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.
Key Takeaways:
A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.
A job application letter should have your contact information, employer contact information, and a salutation,
A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.
Use specific experiences with quantifiable results to show how your skills were successfully put into action.
Make sure to do your research and edit your letter before submitting.
Tips for writing a job application letter
Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.
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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.
You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.
Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:
Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.
Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.
Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.
Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.
Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.
The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.
Your contact information
Name Address City, State Zip Code Phone Number Email Address
Employer contact information
First paragraph
Middle paragraphs
This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.
Final paragraph
Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.
Sincerely/Best,
Job application letter example – printed and mailed
Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez
Job application letter example – emailed
Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]
A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.
However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.
Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.
Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?
Refer to these lists of “dos” and “don’ts” to help you through your drafting process:
Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?
Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.
Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.
Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.
Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.
Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.
Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.
Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.
Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
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Job Application Letter Format and Writing Tips
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Job Application Letter Format
Job application letter template, job application letter example.
- Job Application Email Example
A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.
When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.
In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send.
Tips for Writing a Job Application Letter
Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.
Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.
Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.
Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.
Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.
Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.
Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.
Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.
Contact Information Name Address City, State Zip Code Phone Number Email Address
Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code
Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)
Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.
First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.
Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.
It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.
Mention specifically how your qualifications match the job you are applying for. In this portion of the letter, make your case for your candidacy.
It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.
Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.
Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.
Complimentary Close (examples)
Signature (for a hard copy letter)
Typed Signature
Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.
Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com
July 14, 2021
Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005
Dear Mr. Rivera,
I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.
Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.
In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:
- Data reporting/data entry on HRIS software
- Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
- Producing company events, such as the annual company-wide picnic (100+ employees from across the country)
I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.
Best regards,
Signature (hard copy letter)
Melissa Brown
Job Application Email Example
Subject Line: George Woo – Editorial Assistant
Dear Ms. Cortez,
I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.
I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.
I also have:
- Expertise with most popular content management systems, including WordPress
- Analytics knowledge, including expert-level facility with Google Analytics
- A strong work ethic and commitment to meeting deadlines
I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.
How to Get Your Application Noticed
Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.
Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.
Be professional: Use business letter format and be sure to proofread your letter before you send.
CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.
CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.
Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.
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How to Write a Job Application Letter (with Examples)
Last Updated: March 21, 2024 Fact Checked
Sample Letters
Introduction, body paragraphs, closing your letter, expert q&a.
This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,642,486 times.
So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.
Things You Should Know
- Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
- Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
- Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
- Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.
- First and last name
- Phone number
- Email address
- Personal website and/or portfolio link (if you have one)
- If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
- If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”
- If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”
- Be short and specific in this opening paragraph—save those details for later.
- Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
- Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
- For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”
- Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
- Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
- You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”
- For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
- If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.
- Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
- Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
- If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
- For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”
- For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
- Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
- Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.
- For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
- Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.
- For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [12] X Research source
- If you’re sending your letter via email, import your signature into the document as an image or .png file.
- Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
- Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
- Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0
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- ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
- ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
- ↑ https://icc.ucdavis.edu/materials/cover-letters
- ↑ https://hbr.org/2016/05/learn-to-love-networking
- ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
- ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
- ↑ https://career.gatech.edu/writing-effective-cover-letter
About This Article
The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No
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Writing a Job Application Letter (Samples & Examples)
Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.
What is a Job Application Letter?
A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.
When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.
Difference Between a Job Application Letter and a Cover Letter
The key difference between a job application letter and a cover letter is that;
- Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
- The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.
How to Write a Job Application Letter
When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention:
Do your research about the organization and the open positions
You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for.
Use a professional format
All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper.
Use a formal business heading
When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address.
Address the letter to the right recipient
When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name.
Start by describing your interest
In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.
Outline your skills, experiences, and qualifications
In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements.
Include aspects of your personality
When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team.
Express appreciation
Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter.
Close the letter
Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use.
Sending Your Job Application Letter
Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.
When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant.
Free Job Application Letter Templates
Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:
Tips to Follow
When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:
- Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
- Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
- Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
- Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.
Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.
Related Documents
How to Write a Cover Letter in 2024 + Examples
After weeks of heavy job search, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.
Now you’re stuck wondering how to write a cover letter ...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
- What’s a cover letter & why it’s important for your job search
- How to write a convincing cover letter that gets you the job (step-by-step!)
- How to perfect your cover letter with the Novoresume free checklist
- What excellent cover letter examples look like
New to cover letter writing? Give our resumes 101 video a watch before diving into the article!
So, let’s get started with the basics!
What is a Cover Letter? (and Why It’s Important)
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can spark the HR manager’s interest and get them to read your resume.
A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
How does a good cover letter look, you might ask. Well, here’s an example:
Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.
If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.
The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:
- Header - Input contact information
- Greeting the hiring manager
- Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
- Second paragraph - Explain why you’re the perfect candidate for the job
- Third paragraph - Explain why you’re a good match for the company
- Formal closing
Or, here’s what this looks like in practice:
How to Write the Perfect Cover Letter (And Get Hired!)
Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.
Step #1 - Pick the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, visual template?
You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!
As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.
Step #2 - Start the Cover Letter with a Header
As with a resume, it’s important to start your cover letter with a Contact Information section:
Here, you want to include all essential information, including:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
In certain cases, you might also consider adding:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.
And here’s what you shouldn’t mention in your header:
- Your Full Address
- Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.
Step #3 - Greet the Hiring Manager
Once you’ve properly listed your contact information, you need to start writing the cover letter contents.
The first thing to do here is to address the cover letter to the hiring manager .
That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.
No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.
So, how do you find out who’s the hiring manager? There are several ways to do this.
The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.
So, you do a quick lookup on LinkedIn:
And voila! You have your hiring manager.
Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Here are several other greetings you could use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
Step #4 - Write an Attention-Grabbing Introduction
First impressions matter, especially when it comes to your job search.
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph .
The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..
- Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.
Do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
So now, let’s make our previous example shine:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.
See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?
Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.
So, let’s get started...
Step #5 - Explain why you’re the perfect person for the job
This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.
But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.
For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.
Step #6 - Explain why you’re a good fit for the company
Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.
Well, no. You’re not quite there yet.
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
Meaning, you also need to convince the HR manager that you’re really passionate about working with them.
How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.
Then, you need to figure out what you like about the company and turn that into text.
Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.
You’d write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.
I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.
What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):
I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.
See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.
The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.
Any hiring manager that reads this will see through the fluff.
So, make sure to do a lot of research and come up with good reasons why you're applying.
Step #7 - Wrap up with a call to action
Finally, it’s time to finish up your cover letter and write the conclusion.
In the final paragraph, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
- Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.
And now, let’s turn this into a practical example:
So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.
Step #8 - Use the right formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions to a cover letter:
- Best Regards,
- Kind Regards,
And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.
Does your cover letter heading include all essential information?
- Professional email
- Relevant Social Media Profiles
Do you address the right person? I.e. hiring manager in the company / your future direct supervisor
Does your introductory paragraph grab the reader's attention?
- Did you mention 2-3 of your top achievements?
- Did you use numbers and facts to back up your experience?
Do you successfully convey that you’re the right pro for the job?
- Did you identify the core requirements?
- Did you successfully convey how your experiences help you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you finalize the conclusion with a call to action?
Did you use the right formal closure for the cover letter?
5+ Cover Letter Examples
Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).
College Student Cover Letter Example
Middle Management Cover Letter Example
Career Change Cover Letter Example
Management Cover Letter Example
Senior Executive Cover Letter Example
Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .
Next Steps in Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.
After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.
...But don’t you worry, we’ve got you covered on that end, too.
If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.
Or, if you’re already an expert, just pick one of our resume templates and get started.
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
- A cover letter goes in your job application alongside your resume
- Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
- There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
- Most of the content of your cover letter should be factual , without any fluff or generalizations
At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…
- How to Write a Motivational Letter
- How to Write a Resume with No Work Experience
- Most Common Interview Questions and Answers
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Home » Job Tips » Job Search Tips » Job Application Letter
How to Write a Job Application Letter – All You Need to Know
You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter . This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.
In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.
Table of Contents
What is a Job Application Letter?
It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.
Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.
Tips to Write an Application Letter for a Job Vacancy
In this section, you will learn what points you should consider before you start writing your application letter. Here are some:
- Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
- Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
- Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
- Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.
Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course .
Also read: How to Write a Cover Letter for a Job .
Job Application Letter Format
The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:
When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:
- Length- Only use one page. Write it in 3-4 short paragraphs.
- Format- It should be single-spaced and left-aligned, with equal space between paragraphs.
- Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
- Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.
Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely .
Also read: Cover Letter Format
Profile-Based Job Application Letter Sample:
Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.
Sample 1: Job Application Letter for Software Developer Position
Write an easy-to-comprehend software developer role application letter with the help of this format:
Now that you know how to write a job application letter for this job, apply for Computer Science Jobs .
Sample 2: Job Application Letter for Digital Marketing Executive Position
Make it easy to write an application letter using the example below:
Use the example above to create your letter to apply for Digital Marketing jobs .
Sample 3: Job Application Letter for Business Analyst Position
Use the sample format below to write your letter:
Use the example above to create your letter to apply for Business Analyst jobs .
Sample 4: Job Application Letter for Graphic Designer Position
Here’s a sample to start writing your application letter:
Now kickstart your professional journey by applying for some Graphic Design jobs .
Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.
Also Read: Cover Letter Examples
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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.
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Official Job Application Letter
In this fast-paced business environment, it has become very difficult for job seekers to find a job that fits their skills and qualifications. The phrase “job applicants need to stand out” has been stated and implied so many times that it has quite lost its purpose. But despite the phrase being overused, it still bears great importance for job applicants wanting to land their dream job.
- Reference Letter from a Previous Employer Examples – PDF
- Character Reference Letter Examples – PDF
The first step to a successful job application is the creation and submission of a job application letter. Listed below are job application letter examples in PDF format to help you in creating your own application letter. We also included some tips on how to create a job application letter as well as sample job application letters.
Financial Adviser Job Application Letter Example
Size: 49 KB
Graphic Designer Job Application Letter Example
Size: 338 KB
Journalist Job Application Letter Example
Size: 76 KB
Nurse Job Application Letter Example
Size: 96 KB
Tips in Creating a Job Application Letter
A job application letter is not difficult to compose. You just need to incorporate the correct details and you will be hired by the company you are applying for in no time. Here are some tips in creating a job application letter :
Specify the recipient of the letter
It is of high importance that the job application letter should be addressed to a specific person, either to the human resource manager or any company officer. Most of the time, the job listing includes information on to whom you will be submitting your application. The full name together with the designation is usually listed down (for example: Ms. Elizabeth Olsen, Human Resource Manager, or Mr. Paul Bettany, Finance and Payroll Manager).
If a name is nowhere to be found, do research and try to locate the names of the company officers. If you are still unsuccessful, you can just address the application letter to the human resource department (for example: Human Resource Department, ABC Corporation). Take note that addressing to the human resource department is your last option, as listing down the specific recipient is more formal and will be appreciated more by the company.
Limit the content to three paragraphs max
Limit the length of your job application letter to three paragraphs maximum. The first paragraph should include information on the job position you are applying for and the reason why you are applying for the job. The second paragraph should include a short description of your skills as well as the reasons why the company should hire you. The third or closing paragraph should indicate your contact number and/or email address as well as a few sentences that you are looking forward to meeting with them in the future.
Some job application letters combine the first and second paragraphs, while the closing paragraph always closes the job application letter on a high note. Take note that the job application letter is a formal business document and you are addressing the letter to professionals who have years of experience in their respective fields. Make sure the letter is only one-page long and the content should cut directly to the point. HR managers and other company officers don’t have time to read very lengthy job application letters, and these types of letters will easily take a one-way trip to the trash bin.
Be professional
As previously mentioned, job application letters are formal business documents. You are addressing these documents to managers, officers, CEOs, or business owners. Since you are already a professional yourself, keep the job application letter professional. This includes avoiding statements that come off as desperate and hopeless. Among the statements to completely avoid are:
- “Please hire me, I need a job.”
- “Please hire me, I haven’t had a job in a long time.”
- “I have friends working in the company.”
- “My father is good friends with the CEO.”
- “I am willing to work for any job in the company.”
- “I don’t mind working 10 hours a day including Sundays.”
- “It’s hard finding a job being a fresh graduate.”
Don’t forget your signature
Never forget to affix your signature in the job application letter. It might be the easiest thing to do but most times applicants tend to forget affixing their signatures due to mostly being in a hurry to submit their application. Additionally, to make the job application letter formal, do not attach a digital signature . Use your own handwriting (and preferably a marker) instead.
Outline for Official Job Application Letter Example
Size: 114 KB
PT Job Application Letter Example
Size: 119 KB
Social Worker Job Application Letter Example
Size: 161 KB
Sample Job Application Letter with Format (for applicant with experience)
January 1, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Dear Ms. Jones:
I am very interested with the job position your company is offering, namely the full-time Sales Executive position. The reason why I am applying for this position is due mainly to the lure and prestige that your company brings. XYZ Corporation is one of the leading retailers of computer equipment in the city, and has been so for the past decade.
My track record as a proven and effective sales person has also led me in applying for this job. I have worked previously for ABC Corporation and DEF Corporation for five years combined, both of which involved heavy sales work.
My interest in working for the company, my proven sales track record, and my desire to be the best sales person I can become will help me land this job. You can reach at this phone number, +02987443546 and I have also attached my resume for your reference.
I hope we can talk soon about my application. Thank you very much!
Chuck Taylor
Sample Job Application Letter with Format (for fresh-graduate applicants)
July 4, 2018 (date to be listed should be when the application letter will be submitted)
Greetings, Mr. Lee!
I am submitting this application with the intent of applying as a Comic Book Artist in your company. I recently graduated with a Fine Arts degree from the University of Michigan, and working for Marvel Entertainment, Inc., will definitely start off my graphic artist career on a high note.
Despite having no work experience after only graduating last month, I believe can become a long-term asset for Marvel Entertainment, Inc., due to the skills I possess. I am very proficient in both Adobe Photoshop and CorelDRAW, as evident in the designs I attached in this application.
Aside from the designs, I also attached my resume as well as my transcript of records for your easy reference. I hope we can talk soon about my application. Thank you and have a nice day!
Wade Wilson
Sample Job Application Letter with Format (for career-shift applicants)
February 14, 2018 (date to be listed should be when the application letter will be submitted)
Good day, Ms. Targaryen!
I hope you are having a fine day! I am very interested in the Technical Analyst vacancy which your company is hiring. This is to inform you that although I do not have any working experience as a technical analyst, I have been preparing for this day ever since I switched careers from being a registered nurse.
My passion has always involved programming and software development, in which I assisted my brother in his software business, selling and maintaining various software security systems to small businesses around the city. I resigned from my work as a nurse six months ago, and after that time I attended numerous seminars and immersed myself in an extensive self-review on software development to prepare me for this job application.
I have attached my resume, certificates from the software development seminars I attended, and various character references with mention of my programming skills for your reference.
Thank you and I hope we can talk soon about my application.
Respectfully,
Sansa Stark
Sample Job Application Letter (for managerial positions)
Good day, Mr. Curry!
I hope all is well with you. I am writing this application with the intent of applying as an Accounting Manager in your company, Golden State Inc. Being a manager requires lengthy relevant work experience as well as strong leadership and communication skills.
In regards to work experience, I have worked in a managerial capacity for more than four years in another accounting firm. When it comes to my leadership and communication skills, I made sure the employees in the previous company I worked in strictly adhered to company policies while meeting the required monthly and annual quota. The employees did not only barely meet the quota, but performed at high efficiency rates on a regular basis.
My long-term plan is to work with Golden State Inc. to continue my career on a successful path. I also plan to replicate the success I had with my previous company to Golden State, and make sure this company meets its goals and achieve long-term sustainability.
I have also attached my resume for your reference. I am looking forward to meeting with you soon to discuss my application. Thank you and have a great day!
Sincerely yours,
LeBron James, CPA
Store Manager Job Application Letter Example
Size: 41 KB
Storeperson Job Application Letter Example
Size: 86 KB
Survey Assistant Job Application Letter Example
Size: 79 KB
Writing a job application letter is simple. Even submitting the letter to the company is much more tiring and nerve-racking. As long as you incorporate the necessary details in writing a job application letter, then you can be assured that you will be shortlisted by the company for an interview or exam. We also included some examples (in PDF format) for your reference.
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Job Application Letter
A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.
The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.
Job Application Letter: Tips and Guidelines
- A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
- A job application letter should be professional in appearance.
- It should be addressed to a specific person and their position should be mentioned.
- One should attract attention to their skills, experience and knowledge in the job application letter.
- Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
- The willingness for an interview ahead of the application should be expressed.
- The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
- One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
- Write persuasively and proofread before submitting.
Format for Job Application Letter
Address of the Applicant
The employer/HR,
Salutation (Respected Sir/Ma’am),
Body of the letter
Thanking you,
Yours Sincerely/Truly
(Details of the applicant)
Sample for Job Application Letter 1 – Applying as a Fresher/Graduate
142, 12th Floor,
Vibrant Tower,
Andheri, Mumbai.
12th September 2021
The HR Manager,
ABC Technologies,
Action Tower,
Subject: Job application for the position of Software Engineer
Respected Ma’am,
I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.
I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.
I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.
I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.
Looking forward to discussing my skill set in an interview.
Yours truly,
Sakshi Mittal
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Sample for Job Application Letter 2 – Applying for a New Job
14, Balwant Nagar
Janpath Road,
9th January 2022
Karan Nayak
HR Manager,
Potent Solutions,
Subject: Application for vacancy of Customer Service Manager
Dear Mr Nayak,
I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.
In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.
As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.
I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.
Thanking You,
Yours sincerely,
Viraj Mathur
FAQs on Job Application Letter
Question 1. What is a job application letter?
Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.
Question 2. What is important to include in a job application letter?
Answer. At the top of the letter:
- Mention your contact details and address
- Address properly the company/organisation you are applying to
- A formal greeting (using the appropriate title and name of the addresses).
- A clear and brief subject of the letter
At the bottom of the letter:
- An appropriate sign-off eg. Yours truly, yours faithfully etc.
- Your name and signature
Question 3. Is a job application letter important?
Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.
Question 4. What are the things that an applicant should avoid in their job application letter?
Answer. Following are some mentioned things that an applicant should avoid in the job application letter:
- Job application letter should not be copied from any other resume publication sites
- An applicant should always proofread their application letter and should not make any grammatical mistakes.
- An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.
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Job Application Letter Format - Check Out How to Write and Sample Letters
Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.
Table of Contents
Writing a job application letter – what recruiters expect.
- Formal Letter for Job Application for the Position of Cryptographer
Sample Job Application Letter for the Post of High School English Teacher
Sample job application mail template.
- FAQs on Job Application Letter Format
Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.
There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.
Sample Job Application Letters for You
When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.
Formal Letter of Job Application for the Position of Cryptographer
589/22, Srilakshmi Nagar Block 3
Subbanna Palya Extension
Banaswadi, Bangalore North
January 7, 2022
The HR Manager
Anton Technologies
Electronic City
Bangalore – 560012
Subject: Job application letter for the position of Cryptographer
Respected Sir,
This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.
I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.
I have enclosed my resume and work samples for your kind review.
Thank you for your time and consideration. Hoping to hear from you.
Yours sincerely,
28 C, K K Nagar
Avarampalayam
Coimbatore – 641045
12 th January, 2022
The Principal
D A V Matriculation Higher Secondary School
Chennai – 600012
Subject: Job application letter for the post of High School English Teacher
Dear Mr. Sishir Kumar,
I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.
I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.
I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.
Thank you for taking the time to review my application.
LINDA RODRIGUES
Receiver’s mail id: [email protected]
Subject: Job Application for the Role of (Mention the job role you are applying for)
Respected Sir/Ma’am,
I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.
I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.
I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.
Thank you for your time and consideration.
Your full name
Contact number : 123456
Email id: [email protected]
Frequently Asked Questions on Job Application Letter Format
How do i write an application letter for a job.
Tips to write a job application letter:
- Mention the job position you are applying for and where you found the information about the job opening.
- Introduce yourself and highlight your skills and qualifications.
- State strongly why you would be right for the job.
- Use a polite tone throughout your letter.
- Stay genuine and professional.
- End the letter on a positive note.
- Proofread the letter before you send it to the concerned hiring manager/employer.
What is a job application letter?
A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.
How do you end a job application letter?
You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.
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How to Write Job Application Letter? (with Samples)
While the world is progressing, the competition in the employment sector is snowballing. It becomes quite difficult to secure a job that you truly want to do for a lifetime. When applying for a job, sending a resume or a CV may not turn out to be an ideal way to impress employers. A job application letter attached along with your resume can truly become a powerful tool for you to ace that impression and let employers know of your capabilities and interests. Job application letters can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Job application letter can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Let’s understand what, why, and how of a job application letter is in detail.
Table of Content
What is job application letter, how to write a job application letter, difference between application letter v/s cover letter, job application letter format, job application letter examples –, frequently asked questions on job application letter format.
An application letter is a document that is attached along with your resume or CV while applying for a job in a desired company for a desired position. An application letter elaborates on your academic qualifications along with the skills that you possess which make you an ideal candidate for the job role you’re applying for.
You can briefly emphasize your key skills and the experiences you have had in your past employment that make you an eligible applicant for that specific position in a specific company.
Adding an application letter is not a compulsion but is a recommended document that you can attach with your resume to leave a greater impact on the employer, allowing them to understand you, your skills, and your experiences more deeply as mentioned in the application letter .
If you’re planning to apply for your next dream role, here are a few quick tips to assist you on how to write an application letter for the same.
1. Research the Company Thoroughly
Thoroughly research the company and the job position . The company’s establishment, growth, vision, size, and culture, the key factors they consider while hiring anybody for any job role, and the recent awards it has won are a few of the important things that can help you write a perfectly customized application letter.
2. Use Formal Language
Make sure you write everything in a professional way . Avoid using informal language or slang and instead, opt for professional terms and phrases. By doing so, you can convey your professionalism and make a strong impression. Remember, the way you present yourself in your letter can greatly impact your chances of success, so it’s worth taking the time to craft a well-written and professional application.
3. Proofread Twice Before Sending the Application Letter
Do not make silly grammatical mistakes, proofread the letter thoroughly before sending the final copy of the job application letter. Take the time to review the content of your letter, ensuring that it is error-free and effectively conveys your message.
By conducting thorough proofreading, you can enhance the overall quality and professionalism of your application letter, increasing the likelihood of making a positive impression on the recipient.
4. Include Relevant Information
Do not exaggerate or write any unrelated information . Avoid exaggerating your qualifications or including irrelevant details. Instead, focus on showcasing the qualifications and skills that directly relate to the job profile you’re applying for. By doing this, you demonstrate your suitability for the position and show that you understand the requirements. Providing concise and targeted information will make a stronger impact and increase your chances of being considered for the role.
5. Write Proper Salutation
Address the right person with a proper salutation. It is important to mention who you are addressing the letter to. Take the time to identify the individual who will be receiving your letter and mention their name in the salutation.
This demonstrates your attentiveness and professionalism. If you are unsure of the recipient’s name, it is advisable to use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, whenever possible, addressing the specific person adds a personal touch and shows that you have taken the initiative to gather relevant information.
6. Mention the Job Position You’re Applying For
Make sure you unquestionably mention the position you’re applying for to avoid any confusion. It is one of the key requisites of understanding how to write an application letter. When you explicitly mention the desired position, you demonstrate your focus and understanding of the application process, making it easier for the recipient to identify your application and consider you as a candidate.
7. Highlight the Reason for Applying
Highlight why you’re applying for the job and why you are a fit candidate for the specified position. This will help you make a mark on the employer’s mind. When you openly state your motivations and aspirations, you can effectively convey your genuine interest and enthusiasm for the job.
This allows you to demonstrate your understanding of the company and position, align your qualifications and experiences, and establish a personal connection with the employer. Overall, emphasizing the reason for your application enhances your chances of making a compelling case for consideration as a deserving candidate.
8. Format the Job Application Letter Properly
Write a well-structured and concise copy of the letter and do not make it unnecessarily lengthy. An application letter should be 1 page long or max 2 pages long, not more than that.
One of the most important tips on how to write an application letter is that you must follow professional guidelines like proper spacing and margins, a professional font, and proper alignment in the document.
People often get confused between the two: a cover letter and an application letter . However, both these documents are slightly different from each other.
It is necessary to follow the standard format and some set professional document writing guidelines mentioned below to comprehend how to write an application letter for your next job.
Your name and contact information- The letter should start with your name, your contact information, your email address, your residential address, and the job title you’re applying for. Date- It is necessary to mention the date on the application letter. Mention the date on which you’re sending the application and not the one when you started writing the letter. Employer’s name and address- Next comes the hiring manager’s name and contact information. Write the manager’s name, position, company name, and company’s complete address. Salutation and employer’s name- Start with writing “Dear” followed by a proper salutation i.e. Mr./ Ms. and the hiring manager’s name. Opening paragraph with the introduction- Start the opening paragraph by introducing yourself and how you got to know about the position that you’re applying for. Also, mention the reference where you got to hear about the job from. Also, mention why you’re interested in taking up this job role. First Body paragraph with a description of your skills and qualifications- Now go on to specify your distinct skills and qualifications and how you’ve handled your past job roles professionally well. This is the main context of your whole application letter since the employer will look at your key skills. The next paragraph should be about why you fit the job role- Express why you are a suitable candidate for the job and how you can be an asset to the company. Express your willingness and interest to work for the company. Closing paragraph with a CTA- End the application with a call-to-action statement that urges the recruiter to consider your application and take forward the hiring process in an impressive statement. Signing off with your signature- End the letter with a professional signing-off. You can write “sincerely” followed by your signature or you can even write “enclosure” followed by your name and the links to the attached documents.
Template 1: For the Post of a Software Engineer
Saurav Shah Block-A/21 FGH Vihar Delhi- 110063 [email protected] 78XXXXXXX1 Jun. 6, 2023 Richa Sharma Hiring Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Software Engineer Dear Ms. Sharma, I’m writing this letter to express my interest in the position of Software Engineer in your company. I got to know about this opportunity through your former employee Mr. Malhotra. Here is a quick introduction to me. I obtained my B. Tech. in computer science from the ABC institution. In my final exams, I received an A grade and passed with 90%. I took part in several tech events while I was a student, and I also received a gold medal for building an app from scratch for an inter-university tech competition. I know I can succeed in your dynamic company. I’ve always wanted to work for your organization because you offer so many prospects for growth. I ask that you offer me the chance to work with your esteemed company and develop professionally through this position. Looking forward to being given a chance to be a part of this amazing company. Please find my resume attached herewith. Thanks and Regards, Saurav Shah
Template 2: For the post of an Administrative Assistant
Karan Rajput Block-A/21 FGH Vihar Delhi- 110063 [email protected] 98XXXXXXX0 June 6, 2023 Prateek Kumar Human Resource Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Administrative Assistant Dear Mr. Kumar, I’m a seasoned administrator and I’m writing to express my desire to work for your prestigious firm as an administrative assistant. When a former coworker told me about your need for an administrative assistant in your Delhi offices, I got quite excited to grab the opportunity. My entire career has been spent working for small businesses, so I enjoy the chance to do a variety of jobs and collaborate with the team to be successful. In my most recent position as an administrative assistant at ASD Corp, I helped my employer save thousands of dollars by reducing the number of canceled shifts by developing a self-scheduling system for customer service representatives. Along with honing my talents, I also learned site design and timesheet coding. I believe I possess the skills that can prove to be meritorious for your company. I hope you consider this application and give me a chance to serve the company in the future. Thanks and Regards, Karan Rajput
Understanding how to write an application letter that is attractive and inspiring is truly significant in today’s times when there’s competition all around. A resume is not enough to leave a lasting impact on the recruiters. While many companies do mention in the job descriptions if they require a cover letter or application letter along with or not, in case it isn’t mentioned, it is always recommended to write one.
An application letter signifies your interest, your excitement, and your dedication. The company will be able to know your a little better than others which can truly change the game for you and help you grab the job you’re looking for!
Q1: Is it necessary to write an application letter while applying for a job?
No, it is not mandatory that you write a job application letter but it adds more value to your resume and helps in creating a lasting impression on the employer. It is advised to write one always to increase the chances of securing the interview.
Q2: Are the job application letter and cover letter the same?
A job application letter and a cover letter are almost similar are the terms are used interchangeably. But there are slight differences between the two since an application letter is a more detailed document as compared to a cover letter.
Q3: What are the important sections in an application letter?
An application letter must be well drafted in a correct format that includes your name and contact information, employer’s name and contact information, date of application, the title of the job you’re applying for, proper salutation, professional body text that includes your skills, qualifications and interests and a proper signing off.
Q4: Tips to write a job application letter
These are the tips to write a job application letter:
- Go through the job description thoroughly
- Prepare the copy of job application with clear heading
- Address the correct person
- Express your interest in the job
- Describe your skills and eligibility for the given job role
- Highlight you personality and attributes
- Thank the person and express your appreciation politely
- Proofread the letter before sending it to the concerned hiring
Q5: Step to write job application letter
These are the steps to write a job application letter:
- Follow a proper format
- Write down a catchy subject line
- Customize the letter according to the role
- Add proper keywords and employment gaps
- Write down about your suitability for the job
- Add you skills and achievements
- End the letter on a positive note
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30+ Best Cover Letter Examples in 2024 [For All Professions]
Home Blog others 30+ Best Cover Letter Examples in 2024 [For All Professions]
Cover letter examples have been crucial to my job search. A good cover letter may make or ruin an interview. In a competitive job market, cover letter samples are vital for fresh graduates and experienced professionals.
Someone with several job applications needs good cover letter examples. The initial impression I make on a prospective employer may set me apart from other prospects. Early in my career, I learned the importance of personalizing my cover letter for each job. Generic cover letters are almost certain rejections. I focused on studying the company, understanding the job requirements, and demonstrating how my talents and experiences aligned with their needs.
A KnowledgeHut online course provides detailed information and practical strategies for writing a great cover letter. Industry professionals share their knowledge and real-world examples in these courses, equipping you with the skills to craft a standout cover letter. Therefore, continue reading as I share my actual experiences, case studies, and ideas to help you create captivating cover letter examples for 2024 that will impress hiring managers.
Cover Letter: Overview & Its Importance
Cover letter examples for job applications serve as a critical component, enabling candidates to effectively showcase their qualifications, communication skills, and personal brand. Here’s why they matter:
1. Personal Introduction
In the cover letter, you have the opportunity to convey your narrative before the initial interview. This allows you to emphasize your professional aspirations, justify transitions (such as a change in occupation), and provide context for your application. This element of individuality facilitates the formation of an initial rapport with the employer.
2. Showcasing Qualifications
The cover letter lets you highlight your skills and achievements in addition to your CV. It’s an opportunity to highlight how your professional expertise matches the job requirements and make a strong case for yourself. Resume cover letter examples should show how your skills and expertise fit job requirements, making you the ideal applicant.
3. Communication Skills
A proficiently composed cover letter showcases a high level of written communication acumen. Employers highly value your capacity for effective communication , considering it a valuable asset in any professional environment. They appreciate language that is plain, concise, and persuasive.
4. Personal Branding
Personalize your brand by utilizing the cover letter. Exhibit your core values and the contributions you can make to the company. You stand out and leave a lasting impression. Cover letter examples for freshers allow young graduates or those with little professional experience to highlight transferable abilities, passion, and development potential.
Cover Letter Format/Structure
A decent cover letter is essential in today’s competitive job market. Following a professional cover letter example format might improve your application. Let’s examine the perfect format to ensure your cover letter examples are well-organized, attractive, and powerful.
- Header: After your name, address, phone number, email, and date, the recipient’s name, job title, company name, and address are included.
- Opening Paragraph: The first paragraph should capture attention. Apply for the position and explain how you learned it.
- Body Paragraph 2: Briefly outline your qualifications, skills, and experiences.
- Body Paragraph 3: Demonstrate your business knowledge and how your skills meet their demands. Mention any relevant accomplishments or achievements.
- Closing Paragraph: Thank the reader for their time, and reaffirm your job interest in the last paragraph.
- Closing and Signature: End the cover letter with a polite ending and your signature.
Cover Letter Examples by Types
Cover letters must be tailored to the purpose and circumstances. Here are some cover letter examples by type:
1. Application
Most cover letters are connected to job applications for specific positions. Customize the letter below to reflect the position requirements. Using the best cover letter examples as a reference; I will be able to demonstrate how my competence fits the job requirements by highlighting my relevant work experience and skills.
2. Career Change
Switching to a new career can be tricky, but a properly composed career change cover letter can help facilitate this change. Thus, this letter allows you to expatiate your point of consideration for the career transition while highlighting your transferable skills. To clearly demonstrate how I transitioned to a new field and transferred my special skills, narratives, and case studies will be used.
3. Networking
Establishing professional relationships is of the utmost importance in the current labor market; for this purpose, a networking cover letter can serve as an effective instrument. Write to express your interest in an industry or company to get informative interviews or career leads. Networking cover letters must demonstrate your value to potential prospects.
4. Prospecting
Sometimes, the ideal job isn’t listed, so a prospecting cover letter (or letter of inquiry) is needed. Even without a job opportunity, this letter tries to impress an employer with your talents and expertise. Many job prospecting cover letter examples have helped me get interviews and emphasize the necessity of sticking out in a competitive employment market.
Cover Letter Examples by Jobs
1. agile management.
Template Link: Agile Management (Download here)
Why This Cover Letter Works:
- Highlights specific years of experience in implementing agile methodologies.
- Provides quantifiable achievements, such as increasing team velocity and reducing defect rates.
- Emphasizes skills in team leadership, collaboration, and stakeholder management.
- Showcases a data-driven approach to continuous improvement and process optimization.
2. Project Manager
Template Link: Project Manager (Download here)
- Extensively demonstrates expertise in overseeing intricate projects from inception to completion.
- Exhibits concrete instances of effectively overseeing projects while operating under limitations.
- Prominent abilities in communicating with stakeholders, risk management, and team coordination.
- Illustrates a history of accomplishing project goals and providing concrete results.
- Strong leadership, organizational, and problem-solving skills are emphasized.
3. Data Scientist
Template Link: Data Scientist (Download here)
- Highlights technical proficiency in relevant data analysis tools and programming languages.
- Provides examples of utilizing data to solve complex business problems.
- Proven ability to convey findings and suggestions to non-technical stakeholders.
- Combines analytical, problem-solving, and narrative talents.
- Encourages curiosity in hidden patterns and data discoveries.
4. Master of Business Administration (MBA)
Template Link: MBA (Download here)
- Highlights recent completion of an MBA program and relevant coursework.
- Provides a specific example of a notable achievement or project during the MBA.
- Applying theoretical notions to real-world problems.
- Showcases relevant internship/work experience and acquired skills.
- Expresses genuine interest and passion for the industry/company’s mission.
5. DevOps Engineer
Template Link: DevOps Engineer Cover Letter (Download here)
- Clearly articulates experience with DevOps methodologies and tools
- Demonstrates skills in automating processes, monitoring, and infrastructure management
- Provides examples of successful DevOps implementations and measurable improvements
- Showcases proficiency in relevant programming languages, scripting, and cloud platforms
- Emphasizes a collaborative approach and ability to work cross-functionally
6. Cloud Engineer
Template Link: Cloud Engineer Cloud Letter (Download here)
- Highlights technical competence on key cloud platforms.
- Expert in cloud infrastructure design, implementation, and maintenance.
- Provides examples of successful cloud migrations and implementations.
- Emphasizes skills in cloud security, cost optimization, and scalability.
- Showcases a customer-centric approach and strong problem-solving abilities.
7. IT Service Manager
Template Link: IT Service Manager (Download here)
- Clearly states experience in IT service management frameworks (ITIL, etc.).
- Responds to incidents, solve problems, and manage service levels.
- Celebrates IT service delivery and customer satisfaction improvements.
- Emphasizes strong communication, leadership, and stakeholder management abilities.
- Showcases a process-oriented mindset and commitment to continuous service improvement.
8. BI and Visualization
Template Link: BI Cover Letter (Download here)
- Technically proficient in BI systems and data visualization tools
- Provides examples of developing interactive dashboards and insightful reports.
- Highlights the ability to analyze large datasets and uncover meaningful insights.
- Emphasizes skills in data storytelling and presenting complex data effectively.
- Showcases a business-oriented mindset and an understanding of organizational goals.
9. Big Data
Template Link: Data Scientist Cover Letter (Download here)
- Performs scaled data intake, processing, and storage.
- Provides examples of implementing big data solutions and optimizing performance.
- Showcases Python, Scala, and data modeling skills.
- Encourages curiosity for insights and data-driven innovation.
10. Programming
Template Link: Software Developer Cover Letter (Download here)
- Displays programming language and technical competence.
- Software developer with robust, scalable, and maintainable skills.
- Provides examples of successfully delivering complex projects or applications.
- Concentrates on problem-solving, detail, and cooperation.
- Displays commitment to industry trends and new technology.
11. Web Development
Template Link: Web Development Cover Letter (Download here)
- Shows proficiency in web development skills and frameworks.
- Expert in responsive, user-friendly, and accessible website development.
- Examples of website speed optimization and cross-browser compatibility.
- Highlights skills in integrating with databases, APIs, and third-party services.
- Emphasizes a strong understanding of web standards, best practices, and security principles.
12. Mobile App Development
Template Link: Mobile App Developer Cover Letter (Download here)
- Clearly demonstrates technical proficiency in mobile app development languages and frameworks.
- Provides examples of successfully developing and launching mobile apps.
- Highlights experience in designing intuitive and user-friendly mobile interfaces.
- Emphasizes skills in integrating with APIs, push notifications, and mobile services.
- Showcases an understanding of app store guidelines, deployment processes, and app optimization.
13. Software Testing
Template Link: Analyst Tester Cover Letter (Download here)
- Articulates experience in various testing techniques (functional, integration, performance, etc.).
- Promotes software quality and defect reduction.
- Displays Selenium, Appium, JMeter, and other testing skills.
- Focuses on detail, analysis, and development team cooperation.
14. Business Management
Template Link: Business Management Cover Letter (Download here)
- Shows corporate leadership and decision-making skills.
- Experienced in strategic business planning and execution.
- Demonstrates team, resource, and budget management.
- Develops data-driven analysis, risk assessment, and process optimization abilities.
- Shows customer-centricity and market awareness.
15. Quality Management
Template Link: Auditor Quality Cover Letter (Download here)
- Clearly describes ISO, Six Sigma, and other quality management system implementation experience.
- Ability to audit quality, find non-conformances, and fix them.
- Shows how to optimize processes, eliminate errors, and please consumers.
- Displays quality tools, data analysis, and root cause analysis expertise.
- Continuous improvement, regulatory compliance, and quality culture are emphasized.
16. IT Security
Template Link: Group Security Cover Letter (Download here)
- Clearly demonstrates knowledge of security principles, threats, and best practices.
- Shows how to secure and reduce hazards.
- Shows security monitoring, incident response, and forensic analysis expertise.
- Increases security audits, policy building, and compliance abilities.
- Showcases an understanding of emerging security trends and evolving threats.
17. Digital Marketing
Template Link: Digital Accounting Manager Cover Letter (Download here)
- Articulates experience in developing and executing digital marketing campaigns.
- Optimizes content and websites for search engines.
- Shows effective social media and content marketing campaigns.
- Showcases marketing analytics and data-driven decision-making skills.
- Focuses on inventiveness, flexibility, and consumer behavior.
18. Risk Management
Template Link: Risk Management Cover Letter (Download here)
- Highlights strong analytical and critical thinking abilities in risk contexts.
- Experienced risk management strategy creation and execution.
- Shows risk identification, assessment, and management.
- Develops risk reporting, compliance, and stakeholder communication abilities.
- Showcases an understanding of regulatory requirements and industry best practices.
19. Finance
Template Link: Finance Cover Letter (Download here)
- Shows financial modeling, data analysis, and reporting expertise.
- Has financial statement and audit expertise.
- Shows good financial planning, budgeting, and cost efficiency.
20. Database
Template Link: Database Cover Letter (Download here)
- Demonstrates technical proficiency in database technologies and programming languages.
- Provides examples of successful database implementations, migrations, and performance tuning.
- Highlights experience in data modeling, query optimization, and ensuring data integrity.
- Emphasizes skills in backup and recovery, security, and database monitoring.
- Showcases an understanding of database architecture, scalability, and emerging trends.
21. Soft Skills Training
Template Link: Soft Skills Training (Download here)
- Articulates experience in designing and delivering effective soft skills training programs.
- Demonstrates skills in creating interactive and learner-centric training materials.
- Provides examples of successfully improving communication, teamwork, or leadership skills.
- Highlights the ability to adapt training approaches to diverse audiences and learning styles.
- Emphasizes strong facilitation, public speaking, and active listening abilities.
22. CompTIA
Template Link: Computer Technician Cover Letter (Download here)
- Highlights the attainment of relevant CompTIA certifications and technical knowledge.
- Demonstrates practical experience in troubleshooting, configuring systems, and network administration.
- Provides examples of applying cybersecurity best practices and incident response.
- Emphasizes a commitment to continuous learning and staying updated with industry trends.
- Showcases strong problem-solving abilities and a customer-service mindset.
23. Blockchain
Template Link: Blockchain Developer (Download here)
- Clearly articulates knowledge of blockchain principles, architectures, and consensus mechanisms.
- Demonstrates experience in developing and deploying blockchain-based applications.
- Provides examples of successful blockchain implementations or projects.
- Highlights skills in blockchain security , privacy, and regulatory compliance.
- Showcases an understanding of blockchain’s potential impact across various industries.
- Highlights skills in blockchain security, privacy, and regulatory compliance.
As we have seen throughout, producing compelling cover letter examples is a critical competency for any individual seeking employment. Often serving as the initial point of contact between you and a potential employer, your cover letter can differentiate you from other applicants. Whether you are a recent graduate, a career convert, or an established professional, you must customize your approach for each opportunity.
Remember that an effective cover letter should demonstrate your communication skills, personal brand, genuine interest in the position and company, and qualifications. Incorporating personal anecdotes, case studies, or examples that highlight one’s distinctive experiences and accomplishments is not inappropriate.
If you’re still unclear about how to write excellent cover letter examples, look into the best free courses that provide complete instruction and practical recommendations from industry professionals. You can use the information in these resources to create a short cover letter sample that effectively conveys your value proposition.
In addition, many online resources provide free cover letter examples and templates that can be used as a guide to create a unique letter. Customizing these templates to suit your particular circumstances and refraining from using generic or redundant language is essential.
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Follow these steps to compose a compelling application letter: 1. Research the company and job opening. Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like:
No hard numbers. "I worked in a team and provided customer service to elderly residents". 5. Choose engaging words for your application letter. Your letter of application's length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won't lose interest.
A Step-by-Step Guide to Writing a Perfect Application Letter. Let's learn how to write an application letter for a job with a step-by-step guide that'll show you how to craft every part of it. #1. Research the Company. Researching the company is the first step before you even start writing your application letter.
A job application letter is sent or uploaded with a resume when applying for jobs. Here's how to write a job application letter, plus samples. ... Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer's contact information. ...
Format of an Application Letter. Create enough spacing: 1-1.15 between lines, 1-inch margins, double space between paragraphs. Choose the font: Garamond, Helvetica, or Arial in 11-12 points in a font size. Align the content to the left. Pick the file format: PDF, unless the recruiter requested a Word file specifically.
An application letter sent through email requires a subject line that details your purpose for writing— consider " [job title], [your name].". The placement of your contact information is also different depending on the medium. In a hard copy, this goes at the top of your letter, as a header.
See below for a paragraph-by-paragraph breakdown of the body of the letter. First Paragraph. The first paragraph of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
Use the same font you chose for your resume. Left-align all content. Keep your application letter length to only one page. Just like with your resume margins, set them to 1-inch on your job application letter as well. Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.
2. Make sure the language you use is easy to read. You might be a literary wizard, but those long words won't impress the hiring manager if they make your letter difficult to read. 3. Use positive language. Positivity is the way forward when it comes to selling your skills to a potential employer.
Here's how to write a cover letter for a formal job application: 1. Choose a professional cover letter format and layout. Cover letter outline: consisting of three paragraphs. First paragraph: mention the job you're applying to and your biggest work accomplishment. Middle paragraph: describe the top ways you fit the job.
It means that you need to provide the following information: Your personal info (name, email, phone number/LinkedIn) Date written. The recipient's info (name, job title, email, company address) Example of an application letter header: Kaylee Tran. 9215 Fremontia Ave, Fontana, CA 92335.
1. Explain what drew you to the job. Your letter of application should capture the interest of a potential employer, so be engaging. Open with a strong, declarative statement about your excitement for the position or interest in the company. Briefly highlight traits that make you a star candidate to pique their interest.
Use a professional format. All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor ...
Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.
Sample 3: Job Application Letter for Business Analyst Position. Use the sample format below to write your letter: Subject: Job Application Letter for the Role of [Business Analyst] at XYZ Firm. This application letter is concerning the job post on [name] portal for the role of Business Analyst at your firm.
Sample Job Application Letter with Format (for applicant with experience) January 1, 2018 (date to be listed should be when the application letter will be submitted) (standard format - phone number, home address, email address of applicant) (standard format - name of HR manager or other company officer, name of company, company address ...
Job Application Letter: Tips and Guidelines . A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner. A job application letter should be professional in appearance. It should be addressed to a specific person and their position should be ...
The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application ...
Introduce yourself and highlight your skills and qualifications. State strongly why you would be right for the job. Use a polite tone throughout your letter. Stay genuine and professional. End the letter on a positive note. Proofread the letter before you send it to the concerned hiring manager/employer. Q2.
Kick-off with a strong introduction. The purpose of your cover letter is to engage the reader instantly and make them want to review your resume and get to know more about you. So you need to kick ...
Application Letter. Cover Letter. Definition. An application letter on the other hand is a well-drafted document that thoroughly explains the applicant's qualifications, skills, and why the applicant is the best fit for the job role.. A cover letter is a short precise intro of the applicant's qualifications and skills and mainly aims at urging the employer to read the applicant's resume.
A Job Application Letter is a formal letter that provides detailed information on why you are a fitted candidate for the job. Effective Job application letters describe the purposes for your interest in the particular company and understand your most relevant skills. The best way to write a letter to apply for a job is by drafting an effective ...
Let's examine the perfect format to ensure your cover letter examples are well-organized, attractive, and powerful. Header: After your name, address, phone number, email, and date, the recipient's name, job title, company name, and address are included. Opening Paragraph: The first paragraph should capture attention.