How to Create a Newspaper in Microsoft Word: A Step-by-Step Guide

Creating a newspaper in Microsoft Word is a straightforward process that involves setting up a document layout that resembles a traditional newspaper format. By selecting the right template, adjusting column settings, adding text and images, and customizing the design, you can create a professional-looking newspaper for personal, educational, or business purposes.

After completing the newspaper, you can print it out for physical distribution, share it digitally via email or social media, or even publish it on a website as a downloadable PDF. The final product will be a testament to your creative and technical skills, ready to inform or entertain your audience.

Introduction

Have you ever wanted to create your newspaper but didn’t know where to start? Well, you’re in luck because Microsoft Word provides all the tools you need to design and publish your very own paper. A newspaper can be a fantastic platform for sharing news, expressing opinions, and showcasing creativity. Whether you’re a teacher looking for a classroom project, a small business owner wanting to connect with customers, or a community member eager to share local stories, creating a newspaper could be just what you need.

Making a newspaper in Microsoft Word is a fun and rewarding project. It’s also a great way to develop your design and layout skills. With a little bit of patience and some creativity, anyone can produce a newspaper that looks professional and engaging. In this article, we’ll guide you through the steps to create your newspaper in Word, from choosing the right template to adding finishing touches. So grab your journalist’s hat, and let’s dive in!

Step by Step Tutorial to Create a Newspaper in Microsoft Word

Before we start, let’s define what we will accomplish. By following these steps, we’ll transform a blank Word document into a multi-column newspaper with headlines, articles, and images.

Step 1: Choose a Newspaper Template

Start by opening Microsoft Word and selecting a newspaper template.

Templates are a great starting point because they come with a predefined layout that you can customize. Microsoft Word offers a variety of templates, and you can find them by searching for “newspaper” in the template search bar. Once you’ve selected a template, it will open as a new document, and you’re ready for the next step.

Step 2: Adjust the Columns

Customize the template’s column layout to fit your newspaper’s style.

Most newspapers use a multi-column format for a traditional look and to fit more content onto each page. To adjust columns in Word, go to the “Layout” tab and click on “Columns.” Choose the number of columns you want and apply them to your document. Keep in mind that you can adjust the width and spacing of columns to best suit your content.

Step 3: Add Headlines and Text

Insert headlines and type in your articles using Word’s text editing tools.

Every newspaper needs attention-grabbing headlines. Use the “Home” tab to choose a bold and readable font style and size for your headlines. Then, start typing your articles, or paste text you’ve written elsewhere. Don’t forget to check the spelling and grammar—it’s essential for a professional-looking newspaper!

Step 4: Insert Images and Captions

Enhance your newspaper with relevant images and captions.

Articles with images are more engaging and help break up blocks of text. To insert an image, go to the “Insert” tab and click “Pictures.” Choose an image from your computer and resize or move it to fit within your column layout. Adding a caption is as easy as typing text below the image, and you can format it to be smaller than the article text for clarity.

Step 5: Customize the Design

Personalize your newspaper by changing fonts, colors, and adding design elements.

This is where you can let your creativity shine. Experiment with different font styles for article text and bylines. Use the “Design” tab to add color to headings or page borders. If your newspaper has sections (like sports or entertainment), consider using different colors or fonts to distinguish them. Remember to keep your design consistent throughout the document for a cohesive look.

Additional Information

Creating a newspaper in Microsoft Word is a fun and educational experience that can have various applications. For instance, teachers can use this project to teach students about journalism, writing, and design. Small business owners might produce a monthly newsletter to keep customers informed. Community organizations could create a paper to highlight local events and stories.

One thing to keep in mind is that while Word is a potent tool, it has limitations, especially if you’re planning to print a large number of copies. For professional printing, consider creating a PDF version of your newspaper, as PDFs are better suited for that purpose.

Another tip is to save your work frequently. Newspapers can be large documents, and losing progress due to a computer crash would be devastating. And don’t forget to proofread! A newspaper riddled with typos can be embarrassing and harm your credibility.

Remember, the key to a successful newspaper in Microsoft Word is planning. Before you start, sketch out a rough layout and decide on the content you want to include. This preparation will make the creation process smoother and more enjoyable.

  • Choose a newspaper template in Microsoft Word to get started.
  • Adjust the columns to your desired layout.
  • Add engaging headlines and your written articles.
  • Insert relevant images with captions to complement your text.
  • Customize the design to make your newspaper unique.

Frequently Asked Questions

Can i create a newspaper from scratch without a template.

Yes, you can create a newspaper from scratch by setting up the columns and layout manually. However, using a template can save you time and ensure your newspaper has a professional structure.

How do I print my newspaper?

To print your newspaper, go to the “File” menu, select “Print,” and adjust the settings to your preferences. If you’re printing at home, make sure your printer can handle the paper size and quality you desire.

What’s the best way to distribute my newspaper digitally?

You can distribute your newspaper digitally by saving it as a PDF and sharing it via email or social media. PDFs are widely accessible and maintain the formatting of your document.

Can I collaborate with others on my newspaper in Word?

Yes, you can collaborate with others by using Word’s “Share” feature. This allows multiple people to edit the document simultaneously, making it easier to work on a newspaper as a team.

Is there a limit to the number of pages I can have in my Word newspaper?

No, there’s no strict limit to the number of pages, but the larger your document, the more likely you may encounter performance issues. Keep your newspaper concise and to the point for the best results.

Creating a newspaper in Microsoft Word is not only a practical skill but also an avenue for unlimited creative expression. Whether you’re looking to inform, entertain, or simply try your hand at design, Word provides a platform that’s both accessible and flexible. With the guidance provided in this article, you’re well on your way to producing a newspaper that you can be proud of.

Remember, the most critical aspect of any newspaper is its content. Engaging articles, striking images, and a consistent layout are key to capturing and keeping your readers’ attention. So, gather your stories, unleash your inner editor, and get ready to make headlines with your very own Microsoft Word newspaper.

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How to Make a Newspaper on Microsoft Word

Last Updated: September 1, 2022 Approved

Designing Your Paper

Creating your paper.

This article was co-authored by wikiHow staff writer, Jack Lloyd . Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 80% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 655,268 times. Learn more...

This wikiHow teaches you how to create a newspaper using Microsoft Word's built-in features. Once you have an idea of what your newspaper will look like, you can create a newspaper in Word on both Windows and Mac computers.

Step 1 Examine a few different newspapers.

  • Stories - The meat of the paper, where the majority of the text is.
  • Images - Photos and graphics are an essential piece of newspaper design. They break up large swaths of text and help provide context for stories.
  • Headlines - The headline is the first thing the reader will see before deciding whether or not the story is worth their time.

Step 2 Account for printer size.

  • This is the default page size setting for Microsoft Word on most computers.

Step 3 Plan your layout before beginning.

  • Design different pages. The front page will look significantly differently than inside pages, and different sections will have slightly different styles.
  • Draw lines to see how columns will affect the flow of your paper. Too many columns will make your text too crowded, while too few columns will lead to your stories appearing blocky.
  • Try placing text blocks in different places on your scratch page. Wrap text around images, or try placing an image directly above or below the story that it’s related to.
  • Experiment with headline placement. Headlines need to grab the reader’s attention, but they can’t be so large that they’re distracting.

Step 1 Open Microsoft Word.

  • Skip this step on a Mac.

Step 3 Add a title to your newspaper.

  • This step is so that you can add columns without dividing the title.

Step 5 Click Layout.

  • You can also change the number in the "Number of columns" box to your preferred number of columns.

Step 9 Click the

  • As you type, the left-most column will fill up first and then feed into the right column(s).

Step 13 Insert photos.

  • You can shrink or enlarge your photo by clicking and dragging one of the picture's corner knobs in or out.
  • To wrap text around the photo, click the photo, then click the Format tab, click Wrap Text , and click a wrap text option.

Step 14 Center your newspaper's title.

  • Text Font and Size - Highlight the text that you want to change, then click the downward-facing arrow next to the current font in the "Font" section of the Home tab. Select a new font, then select a size in the numbered drop-down box next to the font box.
  • Bold Titles - Highlight the title(s) you want to change, then click B in the "Font" section to make the text bold. You can also click the U or I button here to underline or italicize the text, respectively.

Step 16 Save your work.

Community Q&A

Community Answer

  • Check out handy newspaper fonts, like Old English Text. In order to really make your Microsoft Word publication look "newsy," you may want to look into what kinds of fonts are most popular with established newspapers. A variety of websites and print resources can show you the fonts that newspaper printers have used over the years. Thanks Helpful 0 Not Helpful 0

how to make news article in microsoft word

  • If you don't select "Black and White" when printing your newspaper, the printing itself will likely be expensive. Thanks Helpful 4 Not Helpful 2

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About This Article

Jack Lloyd

Before creating your newspaper in Word, consider planning out your newspaper's content and design so that you have a general idea of how to format the Word document. Once you know what your newspaper should look like, create a new Word document and add your newspaper's title at the top. You can insert columns by clicking Layout , clicking Columns , and selecting a number of columns. Write your newspaper articles' content in the columns; if you want to add images, click Insert , click Pictures , and select a photo from your computer. Did this summary help you? Yes No

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How to create newspaper columns in Microsoft Word

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Newspaper columns are a great way to format content in brochures, flyers, newsletters and so on. They’re especially useful in a document that is text-heavy because the narrow columns are more readable. Fortunately, it’s easy to create newspaper columns in a Microsoft Word document.

In this tutorial, I’ll show you how to format an entire document or part of a document with newspaper columns. I’ll also point out a few problems that you’ll need to deal with.

I’m using Microsoft 365 Desktop on a Windows 10 64-bit system, but you can use older versions. Word for the web doesn’t support columns. You can make changes to the document without harming the columns, but you won’t see them, nor can you add or change them in the web version. You will see them noted however, as “column break” in the document. You can  download the Microsoft Word demo file  for this tutorial.

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How to enable newspaper columns for an entire document in Word

Newspaper columns allow content to flow from one column to the next. You read the content in the first column and then continue to the beginning of the second column.

You see these columns everywhere, and depending on the document type, narrow columns are easier to read than text that stretches from the left to right margins. Figure A shows a simple document with default margins of one inch.

a document in microsoft word

To layout the entire document in columns, click the Layout tab, and then click the Columns dropdown in the Page Setup group. Choose the number of columns you want ( Figure B ). As you can see, you can choose up to three.

Columns drop-down menu in microsoft word with Two highlighted

In Figure C , the content for the entire document now flows through two columns on each page. Page two doesn’t look balanced because the second column is so short. This is one of those problems I alluded to earlier, but the fix—a column break—is easy.

A microsoft word document formatted with two columns

How to insert a column break in Word

When you format content into columns, Word completely fills the columns until it runs out of text. Consequently, the last column is often shorter than the others. Sometimes that won’t matter because you plan to insert a graphic or some other content to fill the column.

If you want the last column to be of similar length as the others, you can add a column break. Doing so is easy, but you might not get it right on the first try. It’s unrealistic to try for an exact match; even when the columns are full, both margins won’t always match.

The bottom of page one is a good example. The bottom lines are close, but the right column is a bit shorter. That’s because Word automatically pushes a line to the next column to avoid a widow—the last line of a paragraph that’s alone at the top of a page.

When trying to decide where to insert the column break, you’ll usually want the two columns to be about the same length. That means pushing content in the left column into the right column. As a general guideline, when the lengths don’t match exactly, you’ll want the left column to be the longer column. That’s a rule you can break if you can offset the imbalance.

Now, let’s add a column break to the first column on page two:

  • Position the cursor at the beginning of the fifth full paragraph. It starts with “Themes and styles also help keep your … .”
  • Click the Layout tab if necessary.
  • In the Page Setup group, click the Breaks dropdown.
  • Choose Column Break ( Figure D ).

Breaks drop-down menu in Microsoft Word, with Column Break highlighted

The results might not be as close as you might like, as shown in Figure E , but Word didn’t break a paragraph between the bottom of the left column and the top of the right, which you should avoid when possible.

uneven columns caused by a column break in a microsoft word document

If you want the bottom margins more even, and in this case, you’ll have to split a paragraph. If so, click the Undo button to reset both columns. Then, do the following:

  • Position the cursor in the fourth full paragraph at the beginning of the fourth line. It begins with “each other. For example, you can add a … .”
  • Add a column break as you did earlier.

Figure F shows the results. This is about as close as you can get. If you go up another line, the left column will be longer than the right.

a column break inserted mid-paragraph in a microsoft word document

You can also create newspaper columns with some of the content, but before we do so, let’s look at how to remove newspaper columns.

How to remove newspaper columns in Word

You might not realize it, but by default, your content is a single column. Remember when you set the content to two columns and the dropdown list included a One option? That’s the default. To remove columns, choose it as follows:

  • Click the Layout tab.
  • In the Page Setup group, click the Columns dropdown.
  • Choose One.

Word will remove the two columns and stretch the content between the left and right margins—it’s one column.

Now, let’s turn a few paragraphs into multiple columns.

How to enable newspaper columns for part of a document in Word

Occasionally, you’ll see a document with a section that’s more than one column in the middle of a document. To achieve this look, simply select the content you want to display as columns before choosing the number of columns. For example:

  • Select paragraphs five through 11 on page one.
  • In the Page Setup group, click the Columns dropdown, and select Two.

Figure G shows the results. Right away you might notice that the results look off balance. That’s because you have a wrapped margin next to a flush margin.

a section of columns selected in a microsoft word document

It just looks odd, but there is a quick fix. With the columns still selected, click the Home tab, and then, click Justify in the Paragraph group. Doing so stretches the content of both columns between the left and right margins of each column, as shown in Figure H .

A section of justified columns in a microsoft word document

Enabling columns in a Word document can add a bit of focus to a section or improve the readability of the entire document. Once you have the columns in place, there are more options for fine-tuning the look. In a future article, we’ll review these options.

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Creating a Newspaper on Word: A Step-by-Step Guide

Are you looking to create a newspaper on microsoft word whether you need it for a school project or a company newsletter, word can be a great tool to design and layout your newspaper. in this step-by-step guide, we’ll walk you through the process of creating a newspaper on word..

Creating a Newspaper on Word: A Step-by-Step Guide

Step 1: Setting up your document

First, open Microsoft Word and start a new document. To set up your document for a newspaper layout, go to the “Page Layout” tab and select “Orientation.” Choose “Landscape” to allow more room for columns and articles.

Next, adjust the margins by clicking on “Margins” and selecting “Custom Margins”. Set the margins to your desired dimensions, keeping in mind the traditional newspaper column layout.

Step 2: Creating columns

A newspaper typically has multiple columns, so it’s important to set them up correctly. In Word, go to the “Layout” tab and click on “Columns.” Select the number of columns you want for your newspaper. Usually, three columns work well for newspapers, but adjust it based on your layout preferences.

Step 3: Adding a header and footers

A header and footer are essential for a professional newspaper design. To add a header, simply go to the “Insert” tab and choose “Header.” You can customize the header by adding your newspaper’s name and logo, and adjust the font and size to match your design.

For the footer, follow the same steps but choose “Footer” instead. A footer is an excellent place to include your newspaper’s contact information, publication date, and page numbers. Make sure to align the header and footer with your columns for a consistent look.

Step 4: Adding headlines and content

The heart of a newspaper is its content. Start by creating headlines for your articles. Use the Title style to make them stand out and give them a larger font size. To use a style in Word, go to the “Home” tab, select the text, and click on the desired style from the “Styles” menu.

Once you have your headlines, start adding your article content to the columns. Use the Body Text style for the main text of your articles. You can also use Quote or Italic styles for emphasis or quotes within your articles. Remember to include images, captions, and bylines to make your newspaper visually appealing and informative.

Step 5: Adding images and graphics

Spice up your newspaper by including images and graphics. To insert an image, go to the “Insert” tab and select “Pictures.” Choose the image you want to add and adjust its size and position to fit your layout. Additionally, you can use Word’s clip art gallery to find relevant graphics or add charts and graphs to present data.

Step 6: Proofreading and final touches

Before finalizing your newspaper, take the time to thoroughly proofread your articles for any grammatical or spelling errors. Also, ensure proper alignment of your columns and consistent formatting throughout the entire document.

Once you are satisfied with the content and layout, save your newspaper. You can either save it as a Word document or convert it to a PDF for easy sharing and printing. Congratulations, you have successfully created a newspaper using Microsoft Word!

Creating a newspaper on Word can be an excellent way to showcase your creativity and design skills. Whether it’s for personal or professional use, follow these step-by-step instructions to create a newspaper that grabs attention and keeps your readers engaged.

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How to Make a Newspaper in Microsoft Word

In the Digital era where information flows freely from devices newspaper reading is still an emotion for people. But with the help of Microsoft Word , we can regenerate this emotion with the help of effective and efficient tools. With the help of MS Word, we can still preserve the art of creating the newspaper in a more creative manner. It provides you with multiple options where you can create your newspaper according to your usage with a user-friendly experience.

How-to-Make-a-Newspaper-in-Microsoft-Word

Creating the newspaper in MS Word provides two alternatives for you: With the help of Templates Manually

How to Create a Newspaper using Templates in MS Word

Templates are a good way to start creating the newspaper because here you get the pre-designed layout which will help you in making a newspaper in proper format. It is a blueprint that helps the first-time user to understand or get familiarised with its usage and format. Here are a few measures to create a newspaper with the help of Templates:

Step 1: Open the Microsoft Word

Step 2: click on the new document and select the template.

WhatsApp-Image-2023-09-27-at-112644-PM

There you get access through multiple templates to select the appropriate template that is suitable for your work. Opting for the correct template is necessary because your whole work is dependent on it so make sure of your needs before selecting the tabs.

Step 3: Personalise the Content

After selecting your appropriate template replace the placeholder text with your new text such as Headlines, Articles, and Images. Use the proper text boxes to keep your unique text in the template formatting and make it more catchy.

Step 4: Customise Layout and Design

Templates always provide room for customization where you can make slight changes according to your preferences here you can change or adjust the number of rows and columns, sections, and colors of the layout. Here we can resize the text box, images, and other elements to make it more wise and presentable.

WhatsApp-Image-2023-09-27-at-112644-PM-(1)

Step 5: Incorporate Visual Elements

Inserting images into your text makes it look more realistic. Add images to your content wherever needed while adding the images make sure that you add the necessary caption to make it more understandable. Whenever you add the images ensure that it is relating to your content only.

Step 6: Review and Adjust

Before finalising your newspaper it is necessary to ensure that it does not contain any sort of mistakes. If you are able to detect your mistake then make the changes accordingly. Also once check the font, sizes, color of your text, and layout. Along with the proper alignment, consistency, and readability.

How to Create a Newspaper in a Manual Way

To physically make a paper in MS Word: Set page size, make the title strong, embed segments, add the articles, place pictures with the subtitles, incorporate bylines, embed page numbers, mind text style decisions for clarity, apply lines to isolate, audit, save, and print. You can think about specific programming for complex designs with customization.

Step 2: Page Setup

Set the page size to your ideal paper aspects (e.g., newspaper or broadsheet) and Change Edges to Make Segments

WhatsApp-Image-2023-09-27-at-112645-PM-(6)

Step 2: Add Headlines

Embed a text box for the principal title at the top. Utilize a huge, strong textual style for influence.

WhatsApp-Image-2023-09-27-at-112645-PM

Step 3: Add Subheadings

Underneath the title, embed more modest text boxes for subheadings or optional titles to give setting.

Step 4: Add Columns

Partition the page into segments. Go to the “Design” tab, click “Segments,” and pick the fitting number.

WhatsApp-Image-2023-09-27-at-112645-PM-(1)

Step 5: Write Text

Type or glue your articles into the sections. Utilize a neat textual style like Times New Roman or Arial.

WhatsApp-Image-2023-09-27-at-112644-PM-(2)

Step 6: Add Images

Embed pictures by going to the “Addition” tab and choosing “Pictures.” Resize and situate them inside the sections.

WhatsApp-Image-2023-09-27-at-112645-PM-(2)

Step 7: Add Captions

Add inscriptions underneath pictures to make sense of their substance.

WhatsApp-Image-2023-09-27-at-112645-PM-(3)

Step 8: Add Bylines

Incorporate the writer’s name underneath each article title.

WhatsApp-Image-2023-09-27-at-112645-PM-(7)

Step 9: Add Page Numbers

Add page numbers to the base corners utilizing the “Header and Footer” devices.

WhatsApp-Image-2023-09-27-at-112645-PM-(5)

Step 10: Add Advertisements

Make space for advertisements by embedding text boxes or tables. Plan them to fit inside segments.

Step 11: Modify the Header Typography

Modify the header typography by adjusting text size, styles, and spacing to maintain a professional appearance.

Step 12: Modify the Boundaries and Lines

Apply flimsy lines to isolate segments and areas.

WhatsApp-Image-2023-09-27-at-112645-PM-(4)

Step 13: Text Wrapping

Change text folding over pictures to accomplish a spotless design.

WhatsApp-Image-2023-09-27-at-112646-PM

Step 14: Save and Print

Save your archive and, whenever needed, print it involving fitting settings for paper-style printing.

The domain of paper creation, despite the fact that it is saturated with custom, tracks down new life through Microsoft Word’s flexible abilities. Independent of your way – layout driven or physically organized – the final product is a demonstration of your narrating ability. Layouts act as establishments, reviving the beginning, while manual creation offers material for imaginative articulation. Every strategy takes care of extraordinary ranges of abilities, promising papers that span them at various times.

Could I at any point involve existing layouts for my paper plan? Here, Microsoft Word offers different layouts that you can alter for your paper. These layouts give a beginning stage to your plan.
How would I keep up with consistency in arranging across various areas? Use Word’s “Styles” element to make steady designing for headings, subheadings, and body text. This guarantees an expert and coordinated look.  
Might I at any point remember hyperlinks for my computerised paper? Indeed , you can add hyperlinks to guide each users to online sources or related content in your advanced paper. Just feature the text you need to connect and utilise the “Supplement Hyperlink” choice.
Is it conceivable to make sections for a more customary paper look? Absolutely. Go to the “Page Design” tab, click on “Sections,” and select the quantity of segments you need for your paper design.  
How might I guarantee my paper looks great while printing? Focus on print settings, for example, paper size, direction, and edges. Also, think about utilising top notch pictures and editing cautiously prior to printing.
How do I make my Word document look like a newspaper? To make a paper style Word record, set a newspaper estimated page, partition it into segments, utilise exemplary textual styles, consolidate striking titles, add pictures close by articles, use text boxes, and guarantee supported text arrangement for a certifiable paper appearance.

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Step-by-step guide to setting up a newspaper template in Word for PC

Step-by-step guide to setting up a newspaper template in Word for PC

This guide explains how to set up and save a template for a newspaper with Microsoft Word for PC.  Working on a Mac? Read our  guide to setting up a newspaper template for Mac .

If you'd like to get started straight away, you can  download our blank template for Word   — it's set up with the correct page size and margins for our  tabloid newspapers .

After you've added your own design elements, like a header or page numbers, you can jump to the "Saving your template" section below to save your template to use again for future newspapers.

How to set up a newspaper template in Word on a PC

To set up your newspaper template for the first time, open Word and go to File > New > Blank document :

Step-by-step guide to setting up a newspaper template in Word for PC

When the document opens, click on Layout to open the Layout menu, then click on Size . Scroll down and click on More Paper Sizes :

Step-by-step guide to setting up a newspaper template in Word for PC

When the Page Setup dialog box appears, click the arrows on the right of the Paper Size box . Scroll down the list and select Custom Size . Change the width to 289mm and height to 380mm :

Step-by-step guide to setting up a newspaper template in Word for PC

Now click on the Margins tab in the Page Setup dialog box. Change all margins to 15mm. Set the gutter to 15mm if you don’t want to print across the middle of the page. Leave gutter position as Left.

Step-by-step guide to setting up a newspaper template in Word for PC

Your document should now be set to tabloid size.

Saving your template

After clicking OK, you should be back in your document. Before you add any content, save the file as a template. Go to File > Save as > This PC > Custom Office Templates > Select file type Word Template (*.dotx) and click Save.

Step-by-step guide to setting up a newspaper template in Word for PC

Using a saved template

To open a template you have saved before, go to File > New . Click on Personal . The available templates should appear.

Step-by-step guide to setting up a newspaper template in Word for PC

Now you're ready to start designing your newspaper in Word!

Export and upload your file

In order to print your file as a newspaper with us, you need to save it in PDF format . Go to  File > Save As . PDF should be listed as one of the options:

How to make a family tree newspaper in Microsoft Word

Your file should now have the file extension .pdf.

Upload your PDF to our site at  newspaperclub.com . Our system automatically checks that your file is set up correctly and will flag up anything that might be an issue. And you can always reach our team at  [email protected]  with any questions along the way.

Make your own newspaper with Newspaper Club. Print runs start at 1 copy!

Get free samples

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Erin Wright Writing

Writing-Related Software Tutorials

How to Create Newspaper-Style Columns in Microsoft Word

By Erin Wright

Newspaper-style columns, which are also called newsletter columns, allow text and images to flow from one column to the next. This tutorial shows how to create newspaper-style columns in Microsoft Word. We’ll also look at how to create column breaks and how to return to a single column.

Quick Links:

How to Create Newspaper-Style Columns

How to create column breaks, how to return to a single column.

This tutorial is available as a YouTube video showing all the steps in real time.

Watch more than 250 other writing-related software tutorials on my YouTube channel .

The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, and Word 2016.

Important Note: The steps to create columns are the same in Word 2013 and Word 2010. However, the steps to add column breaks are different in Word 2013 and Word 2010. In addition, your interface may look slightly different in those older versions of the software.

These steps show how to convert your current section or selected text into multiple columns. If your document doesn’t have section breaks or you don’t select specific text, the columns will be applied to the entire document.

  • Place your cursor in the section where you want to create columns. Or, select the text you want formatted as columns. If you want the entire document formatted as columns, you can place your cursor anywhere in the text.
  • Select the Layout tab in the ribbon.

Layout tab in Word 365

  • Select Columns in the Page Setup group.

Columns button in Word 365

  • Select an option from the drop-down menu:
  • Left (This option creates a thin column on the left side of the page.)
  • Right (This option creates a thin column on the right side of the page.)

Alternatively, you can select More Columns for additional options.

Columns menu in Word 365

  • If you selected More Columns, use the Columns dialog box to create and customize your columns:

A. Use the menu arrows to enter a specific number of columns.

Important Note : The other options in the Columns dialog box only respond to numbers entered with the “Number of columns” menu arrows; they won’t respond to numbers typed into the text box.

B. Use the menu arrows to choose a column width and spacing between columns. (Uncheck Equal column width if you want to enter specific widths for individual columns.)

C. Select Line between to add a vertical line between the columns.

Columns dialog box in Word 365

  • Select the OK button to close the Columns dialog box.

OK button in the Columns dialog box in Word 365

Your text should now be formatted with columns.

Pro Tip: Add Images after Creating Columns

If your document contains images when you create columns, the images may need to be manually resized to fit in the columns, which can be difficult if the images are large.

Instead, add images after creating the columns; Word will automatically resize the images to fit within the existing columns.

Example of column with image in Word 365

The following steps show how to create a column break that will move the text after the break to the next column.

Important Note: The steps to create column breaks are different in Word 2013 and Word 2010. Please see the Microsoft Support website for more information.

  • Insert your cursor where the break should begin.
  • Select the Layout tab in the ribbon (see figure 1).
  • Select Breaks in the Page Setup group.

Breaks button in Word 365

  • Select Column in the drop-down menu.

Column Break option in Word 365

The content after the break should move to the next column.

The following steps show how to return your text to the normal one-column format.

  • Insert your cursor into the text formatted with multiple columns.
  • Select Columns in the Page Setup group (see figure 2).
  • Select One from the drop-down menu.

One column option in Word 365

Your text should return to a single column.

Important Note: If you selected specific text to be converted to columns, Word automatically created section breaks before and after the columns. Those section breaks may stay in your text unnecessarily after you return to a single-column format. Continue with step 5 to locate and remove those breaks.

  • Select the Home tab in the ribbon.

Home tab in Word 365

  • Select the Show/Hide button in the Paragraph group.

Show/Hide button in Word 365

  • Place your cursor at the start of the section break where the columns began.

Cursor at the start of a section break in Word 365

  • Press the Delete key on your keyboard to delete the break.
  • Repeat steps 7 and 8 for the section break where the columns ended.

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Updated January 29, 2024

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How to Make a Newspaper in Microsoft Word

News

Newspapers are an efficient communication tool. You can create one to apprise your neighborhood, school, congregation or small business of news and upcoming events that may be of interest to your group. Microsoft Word 2013 is a handy tool for this; you can use a template or create your own layout. Choose to print your completed newspaper or share online or via email.

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Use a Template to Create a Newspaper

Type "Newsletters" or another search term in the Search Office Templates box.

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Click on a template to view a description of the template. Click "Download" to select.

Click a section of the newspaper and begin typing.

Press "Design" located on the Ribbon. Click the "Themes" pull-down arrow if you wish to change the color scheme of the entire document. Choose "Fonts" to change the font.

Press "File" to access the Backstage view. Click "Save As." Select the pull-down arrow on the "Save Document As" dialogue box. Select "Word Template" if you wish to reuse the newspaper template you created.

Press "Share" in Backstage view to share your newspaper by email, with a sharing link, on a social network or with selected people.

Press "Print" in Backstage view if you wish to print your newspaper.

Manually Create a Newspaper

Open Microsoft Word 2013 to launch the Start screen. Click "Blank Document."

Click the "Design" tab and select "Title" from the Document Formatting group to lay out the title of your newspaper. Note the different choices depicted visually; choose the title with a line under if you wish to separate your title visually from the rest of the article.

Press the "Home" tab on the Ribbon. Click the "Center Text" button in the Paragraph group to center your title. Format your title as you like; choose from many options in the Font group.

Double-click just below your title to create an insertion point.

Click the "Page Layout" tab on the Ribbon and then press "Columns" in the Page Setup group. Choose "More Columns" and select the number of columns you wish to use. Apply to "This Point Forward." Note that you will not see columns since there is no text yet, but you will see breaks on the ruler. Word automatically wraps your text into columns.

Click the "Insert" tab. Choose "Clip Art" to insert pictures in your newspaper. Click the picture and grab the ends of the art with your mouse and push in diagonally to reduce the size of the picture so it fits in the column.

Select "File" on the Ribbon to access Backstage view. Click "Save As" and select where you want to save your file. Note that in Word 2013 you can save the file on your computer or on your SkyDrive account if you have one.

Press "Share" to share your newspaper by email, with a sharing link, on a social network or with selected people.

Press "Print" in Backstage if you wish to print your newspaper.

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How to Make a Paper Look Like a Newspaper in Microsoft Office 2010

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When you’ve got important news that your employees and colleagues need to read, consider going old school with a paper that takes its cues from a newspaper. Instead of electronic missives that are easily deleted, create an actual printed piece in Microsoft Word 2010. You can even use existing business documents to design a newspaper, ready to take your company headlines and breaking news to the masses.

Launch Word 2010 and open the document that you want to transform into a newspaper appearance.

Click the “Page Layout” tab, then click the “Page Color” button on the ribbon and select the “Fill Effects” option on the menu.

Click the “Texture Tab” on the Fill Effects pop-up window. Scroll to the “Newsprint” box and click on it. Click the “OK” button and the paper’s background now has the grayish newspaper look.

Highlight a section of text in the paper, click the “Home” tab, and then click the “Justify” button on the Paragraph section of the ribbon. This gives your paper the full-justification look most newspapers have rather than Word’s default left alignment.

Highlight text, such as a paragraph or a header. Click the "Font" menu and change the typeface to "Courier New" or your preferred font face. You can also change headers to all capital letters by highlighting the text, right-clicking and selecting “Font,” and then clicking the “All Caps” check box in the Font window.

Resize the paper to tabloid size by clicking the “Page Layout” tab again. Click the “Size” button and choose “More Paper Sizes.” Scroll the menu to “Custom” and input your preferred newspaper size, such as 11 inches by 17 inches.

Resave your original document with a new filename so you won't overwrite the existing file.

  • Goodwin College: Microsoft Word 2010 Tutorial
  • These instructions were created for Word 2010, but you may use them with other versions of Word with a few changes. For example, one of the main changes in Word 2013 is the display of templates and recently-used files directly on the main screen rather than under the “New” menu option on the File tab. In Word 2007 and Word 2013, you may find several other differences in the menus, ribbons, tabs and tools.

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

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TAPS: Preparing Your Article with Microsoft Word

Introduction.

The ACM article create allows authors to use LaTeX button Microsoft Word for prepare high-quality articles for publication the the ACM Digital Library. These document provides authors with instructions over how to exercise the article template to prepare their function and submit computer to TAPS, the ACM articles production sys.

The introduction of an ACM article sample in 2017 been an important create block for one future of the ACM Digital Archives, as it made more consistent the underlying metadata that is a part of an author's source material - the LaTeX commands and Word styles an author uses in the preparation of their article defined the various parts of their article: the title, this author, the section headings, and so on.

An important concept for contributors to understand is the separation of content and style. The input sizes - whether Word either LaTeX - the intentionally simple in appearance, making creation and cutting simpler, as well while reviewing. Authors provide metadata - through LaTeX commands - \title{}, \section{} and so on - and associating styles from content in a Word document - "this is a paragraph, that is a subtitle," and so on. TAPS takes Word or Rubber documents as input, and produces well-formatted, high-quality PDF and HTML5 print for issue. More information on TAPS can becoming locate in this document: TAPS: The ACM Manufacturing Your .

  • Prepare your reference material using Phrase or LaTeX, starting is the Word submission template or an LaTeX print so uses the "acmart" document classic. The submission version is ready column, with moderate hair of topic. Most men don’t believe me when I say such I write 10,000 words per day, one per.
  • Submit your article for review to a attend or journal.
  • If your article is recognized for publication, yours leave be asked to complete who ACM rights form, then prepare a final version of your browse and submit the source to TAPS for processing.
  • Review the PDF and HTML versions of your article formed by FOUNTAIN, correct errors essential real, once the proceedings mfg editor has reviewed and material and deemed it acceptable for publication, share your article in TAPS. How To Write an Article in 7 Easy Stages | Jockpurtle.com

Communication between which author and ACM regarding your my form is done across e-mail; please make safety you adding " [email protected] " toward your e-mail "whitelist" so that him don't miss any communication from ACM. Depends oon that topic, but most it's 2-3 hours, involving research. Editing and proofreading additionally takes up to on hour.

This document explain how up use Microsoft Word to prepare your ACM article for submission, and by book. If you are by LaTeX to prepare your ACM article, you should review to document instead. The same topics are covered, and that emphasis there is on using Juice to accomplish the task.

Back to Top

THE ACM FEATURED MODEL: USING MICROSOFT NEWS

Authors who use Microsoft Word to prepare their browse pot obtain the required Word documents - the "submission template" that contains style company pre-owned to tag the elements of will article, and the "master template" that contains macros for citation, reference, figure the image cross-linking, and print validation, with this connect .

Please note: You must use Microsoft Word, not LibreOffice, OpenOffice, Google Docs otherwise sundry alternatives.

Windows furthermore Macintosh addicts will start is the alike submission template Phrase document, adding their web to it and applying styles at each of the major parts - title, paragraph, figure, and so on - to it. These template Phrase document can be start at this link.

There are severed variants of aforementioned "master template" for Microsoft Word for Windows , Macintosh Secretary 2011 , and Macintosh Office 2016 - please download the version appropriate for you operating systeme additionally Microsoft News version. (The Msi Office 2016 version also works equal the Microsoft Office 365 version of Microsoft News for Macintosh.)

Attaching the "master template" till your existing Word document is done in slightly different ways, dependent on your computer's operating system. How to how articles · Select a related to write about. · Identify yours target audiences. · Research facts ensure reinforce your story. · Come up with ...

  • select "Templates and Add-Ins" away the "Tools" menu.
  • select and "Attach..." button and then select the masters sample file.
  • select "Options" from the "File" menu.
  • select "Add-Ins" from the "Word Options" dialog box.
  • select "Templates" from the "Manage" option menu, and then select this champions template file.
  • (If you get a security warning learn disabled jumbos, bitte select the "Enable Content" button.)

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ONE PRINT OR TWIN?

Your article should been prepared into a one-column format. The Microsoft Phrase submission template prepared your content in a single column by default. TAPS is convert the one-column Word document to the with two-column article format - a PDF document - when one News document is processed, since well as a response HTML5 version. Both will be made available in the ACM Digital Your.

An example becoming illustrate this more clearly. This Speak document - a easily example with two gallery, one spanning both columns, and numbered quoting and references - can become viewed in Microsoft Word, in both "Draft" and "Print Layout" modes, to show the two images and all of one styles which have been application to the various parts of the document. When this Word document is sent to TAPS, both the file is processed, one regarding the generated files is this PDF download. If you am fascinated in seeing aforementioned samples with author year citations the references, the Word document and PDF document are also available.

The Word Count and Page Count section, below, provides rough matching between word count real formatted-PDF page count.

WORKING FOR DRAFT MODE

When preparing an article using Microsoft Word, you should be working in "Draft" mode (and not "Print Layout" mode) plus have set up Word so so the applied styles are clearly visual upon the left side of your document.

  • select "Draft" from the "View" card.
  • select "Preferences" from the Word menu, select "View" and sets "Style area width" up 1.5 inches.
  • select "Options" starting the "File" menu
  • select the "Advanced" tab from the "Word Options" dialog box
  • in the "Display" piece, set that value of "Style area pane width by Draft furthermore Outline views" to 1.5 inches.

Figures will cannot show increase in "Draft" mode, and it's fine to switch between "Print Layout" and "Draft" function while you belong workers on your document.

REVIEW VERSION AND FINAL DOCUMENT RENDITIONS: WHAT'S AN DIFFERENCE?

When preparing an piece for submission to an business or journal since REVIEW, the amount of tagging - how styles to discrete elements of your article - which must can done is smaller. The emphasis at on point is on the content you are presentations. Your article should have figures and images, and citations and references, and the text of your presentation. How long does he capture you to write an article are a 400-500 term ...

If and when is article is accepted for magazine, you will must to perform additional work in order to make your article ready to submit to TAPS. Totaling alt-text to figures, tables, and images, cross-linking citations furthermore references, plus validate to your article are all required per this part of the process.

Please note that thou do NOT need to add anyone rights information to your Word support. This will exist automatically added to the PDF the HTML5 versions of your article when they are generated by TAPS. (At present, the generated version of your completed rights form that is sent to you if you complete the rights form instructs you until add this information to your Term document, plus this internal between instruction real implementation is being addressed of ACM personnel at this time.)

WHICH TEMPLATE STYLE TO USE?

Authors who application Microsoft Word to prepare their articles do not need to set the template style; the relevant template - set by the show concerning and event or journal - will be used over TAPS in the preparation of the PDF and HTML5 versions of your article.

Back to Peak

WORD COUNT AND PAGE COUNT

Sponsored events and trade publications often use page tallies until segregate articles into several classes - "long papers," "short papers," "abstracts" and this how. The simplified input arrangement of Word documents may make it difficult on determine a correspondence between "word count" and the "page count" of a well-formatted PDF document.

The following table illustrates - in general terms - a correspondence amongst talk count and page count. The sample documents contained no figures, indexes, or other tree typically found in an article, and aforementioned was exklusiven of references or appendices. This wikiHow teaches you how to create one newspaper exploitation Microsoft Word's built-in features. Once you got the idea is what owner newspaper will look please, yours can create a newspaper in Word on both Windows and Mac computers. Examine ampere few...

YOUR AND AFFILIATIONS

  • Authors' full names - "Donald E. Knuth" - must be used, minus abbreviation - "D. ZE. Knuth" press "D. Knuth" are not acceptable alternatives. (This is true of references as well; authors' full my are easier to clearly identify for citation linking.)
  • Each novelist have have an institution, country, furthermore e-mail address.
  • Authors must define each author and affiliation separately, balanced when authors share an affiliation, and apply the "Authors" and "Affiliation" tag to per author and affiliation.

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CITATIONS AND REFERENCES

References should be prepared in the ACM references format. The default quote format for ACM publications is the "numbered" format. Articles presented at conferences sponsored by ACM SIGGRAPH and ACM SIGPLAN use the "author year" format. How to Write a Paper in Technical Journal Style and Form

Authors who use Microsoft Word should choose the first - "1" - option whereas cross-linking their citations and references for the numbered format, and the second - "2" - option for the "author year" format.

Additional information on the preparation of citations and references in Microsoft Speak can be found in this document: TAPS: Citations or References in Word .

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CCS CONCEPTS AND KEYWORDS

ACM's Computing Order System (CCS) is a taxonomy for that computing field. Authors are expectations for please one or view descriptors (or "concepts") from this CCS and zusatz them toward your document.

A list of CCS descriptors sack be built for your article since https://dl.acm.org/ccs/ccs.cfm . Authors can select one otherwise more descriptors and assigned a priority to she.

  • select of formatted user by concept(s) from the Web interface - here's an example: • Computer systems organization~Real-time operating systems - paste a into your document, plus fashion with the "CCSDescription" tag.
  • select "Properties" from and "File" menu
  • select the "Summary" select
  • paste the XML into the "Comments" area
  • select "Properties" from the "File" menu
  • select "Advanced Properties"
  • select the "Summary" tab
  • paste the XML under the "Comments" area

Users may augment an ACM taxonomy with user-defined accesses. An Keywords section is a comma-separated list out main, each stylistic with the "Keyword" tag.

Rear the Tops

Your article should begin with a short - one or two paragraphs - abstract, provision certain overview of the working to breathe presented. Type the abstract with the "Abstract" tagged.

There are four different sectioning levels available to authors, use the "Head1" over "Head4" styles. A top-level section would be styled with an "Head1" tag, a subscreen would use that "Head2" style, and so in. What I Write 10,000 Lyric Per Day, Every Day

Please use these sectioning tags / styles, and perform not produce their own for a different look than what is provided.

Paragraphs must be styled with the "Para" tag. One exception to this is when an equation, table, or other element is placed within which paragraph. Within this case, the remainder of the current paragraph is styled with the "ParaContinue" tag so that no indentation of the text occurs. How To Write 4000 Word Articles Without Getting Exhausted

Back to Pinnacle

Equations can be added with the built-in Equal Editor or a third-party application such since MathType. Use the "DisplayFormula" (for equations with an equation number) or "DisplayFormulaUnnum" (for equations with no equation number) styles as appropriate. Posted through u/turritopsisdohrnii12 - 45 voted and 87 comments

When equations occur in the centered of adenine paragraph of text, please use the "ParaContinue" style on the part out one section that occurs after the equivalence.

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When an algorithm belongs included int an essay, the declaration of the algorithm starts the algorithm, plus is design with that "AlgorithmCaption" tag. The algorithm itself follows, and all from its lines are styled with that "Algorithm" tag. The biggest problem with article write is the exhaustion feeding. So select do you go about article writing? What's the secret to articles writing? Find out in this 3 part series at Article Writing

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FIGURES AND TABLES

Figures and tables are "float elements" which should be inserted at the Word document after their first occurrence.

When working in "draft" mode, figures become none visible - there will subsist a blank space where the figure arise. Switching to "Print Mode" will reveal the figure.

The "Image" style should be applied to the figure, and aforementioned "FigureCaption" style to its caption. Figure captions go below the figure, also captions are required pitch. How to Created an Attractive Article in Talk 2013? - How The Word

Images that occupy adenine single column should be scaled the fit within the file - 3 inches (7.62 cm) wide shall one reasonable value. (In general, you ought scale images to the size they intention occupy in the finished two-column PDF output.)

If yours desired to will an pic or figure that spans multiple columns OR wish to have multiple images in one single figure, this should becoming done only after your article has been accepted to publication and you are preparing your article for TAPS. Many published articles are like this, both they are poor credentials on accounts of it. •. Do none use colloquial speech, slang, or "childish" words or ...

Figures equal multiple images - three smaller images in the same image, for show, or a three by three grid of images in which same figure - are accomplished according generate one table with that necessary number of rows and columns, and interposing an image into each of the table's cells. These kinds of figures must are the caption styled with the "TableCaption" tag.

  • right-clicking on the drawing, and selecting that "Edit Alt Text" options (Macintosh) or selecting "Format Picture," then the "Layout & Properties" icon, and the "Alt Text" options from it. (Windows)
  • adding one or two blocks that describe the figure.

If you are embedding copyright information in the figures in your newsletter, plea execute so using somebody image-editing application (Photoshop, GIMP, etc.) and do not use a "text box" in do so.

Please make Word's built-in charts copy up make tables in your Word certificate.

The table's head row should be selected and styled with the "TableHead" tag, found under "Body Elements."

The "TableCaption" style should remain applied to of table's caption. Table captions go above the table, and is a required ite.

Column-spanning Tables additionally Images

Figures and Tables ensure should span both columns of your formatted article need additional styling applied to them, so such TAPS will properly format them. Click on your new blank page and style some text. Select text to pattern and choose face options on the Home menu: Bold, Italic, Bullets, Numbering, and more.

After the appropriate figure and/or tables styles have been applied the the figure or table which will spanning multiple columns, select both the figure or table AND its caption, plus style them with the "Large Float" label, finding under "Body Elements."

Cross-linking Tables and Figures

Providing links to figures and tables since elsewhere in your article is straightforward. This is done after the "master template" has been added to your Speak document. Here, you will students wherewith in create a great looking article through knowing how to arrange text in multiple columns, how up position images and how to use drop close for a visually effect.

  • each figure and table should own one endless label for the start on its caption: "Figure 2" or "Table 1" or similar.
  • the link to a figure or table should use the same language: "...as seen in Figure 2,"

Cross-linking the citations and to figure and tables shall accomplished by selecting "Reference and Cross Linking" -> "Cross-referencing" -> "Floats and Bibliography" and allowing Word to run that large. If successfull, both the label to the display or table, and the citation to who draw either board should now be active links and colored, rather than plain text.

The "Floats or Bibliography" make is the same one used toward connecting references and citations in your article.

Rear to Above

Lists - ordered, bullets, etc. - can be formed using the standard News list commands, and should be styled with who "List Paragraph" tag when complete.

HEADINGS AND THEIR STYLES

  • Title_document - one select for your article's title
  • Subtitle - the style for your article's subheading if it has one
  • AbsHead - the "Abstract" heading
  • AckHead - the "Acknowledgments" heading
  • CCSHead - the "CCS Concepts" heading
  • KeyWordHead - the "Keywords" heading
  • ReferenceHead - the "References" heading

ACKNOWLEDGES

Acknowledgments are placed before that references, and should include any require or desired mention of support, sponsorship, or money. The "GrantSponser" additionally "GrantNumber" tags should be previously to styles the grant sponsor furthermore grant number information, respectively.

Appendices should follow the citations. In are three - "AppendixH1," "AppendixH2," and "AppendixH3" - section category stiles for application in an appendix, analogous to the "Head1," "Head2," and "Head3" styles used in the body of your article. All another styles bucket and should be used in the appendix in the same method as her are used in which body of get article.

Past the Top

how to make news article in microsoft word

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  • How to Make a Newspaper on Microsoft Word

Creating a newspaper can be a personal project for a circle of friends and family or a serious project that is meant for publication, distribution, or sale. Whatever the purpose, creating a professional looking newspaper is something for which most newspaper creators strive. Prospective newspaper creators do not need publishing software to pull it off and can actually make a great newspaper with Microsoft Word.

The process of creating a generic newspaper style in Microsoft Word that can then be customized is generally simple and may be accomplished with the following instructions:

1) Create a blank “new” document (generally, a blank document loads when Word is opened).

2) Double click the document’s very top with the mouse in order to access the document’s header. The insert menu can also be used to edit the header by clicking the “Header” button. In some older Word versions, click the “View” menu and select the “Header and Footer” option to be able to show the header and footer information.

3) The “Paragraph” toolbar located in the home tab contains the “Center” justification box. Select this button and custom format the font style to be used for the title. In some earlier Word versions, use the formatting toolbar to get this step done.

4) Type in the title, date, issue number, and other information within the header. Footers can also be edited to provide information at the bottom of the page.

5) Deselect the header by clicking outside of the editable space.

6) Choose the Page layout tab then choose the “columns” button under “Page Setup.” This option is available on older Microsoft Word versions through the Standard toolbar under the “columns” button.

7) Select the number of columns that will be on the pages.

8) Before starting to write, choose the “Home” tab to select the font and other specifics for the text body.

9) Once that is all decided, choose the “Justify” option for paragraph justification. This will ensure that anything that is written will fill out the column rather than leave pits throughout the paragraphs.

10) Insert graphics with the “Insert” tab or menu in order to choose from the available clip art or images. Photographs and other pictures can also be added by dragging them into the Microsoft Word window. Change the images’ size to fit the newspaper.

An example of how a newspaper can look:

how to make news article in microsoft word

The more the time spent on the newspaper project, the more professional it may appear. Make sure to save the file as a template for future newspaper projects. Printing out the newspaper is possible on normal or newsprint paper, which is cut to the size appropriate to the printer. It is also an option to go paperless by sharing the newspaper online with friends and family.

Services such as Google Docs allow people to easily upload and share documents. Others can then print or save a copy of their own in PDF format straight from the Google Docs service for free. Service and document storage are both free and useful for newspapers written in Microsoft Word.

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TAPS: Preparing Your Article with Microsoft Word

Introduction.

The ACM article template allows authors to use LaTeX or Microsoft Word to prepare high-quality articles for publication in the ACM Digital Library. This document provides authors with instructions on how to use the article template to prepare their work and submit it to TAPS, the ACM article production system.

The introduction of the ACM article template in 2017 was an important building block for the future of the ACM Digital Library, as it made more consistent the underlying metadata that is a part of an author's source material - the LaTeX commands and Word styles an author uses in the preparation of their article defines the various parts of their article: the title, the authors, the section headings, and so on.

An important concept for authors to understand is the separation of content and style. The input format - whether Word or LaTeX - is intentionally simple in appearance, making creation and editing simpler, as well as reviewing. Authors provide metadata - through LaTeX commands - \title{}, \section{} and so on - and associating styles with content in a Word document - "this is a paragraph, this is a subtitle," and so on. TAPS takes Word or LaTeX documents as input, and produces well-formatted, high-quality PDF and HTML5 documents for publication. More information on TAPS can be found in this document: TAPS: The ACM Production System .

  • Prepare your source material using Word or LaTeX, starting with the Word submission template or a LaTeX document that uses the "acmart" document class. The submission version is one column, with minimal styling of content.
  • Submit your article for review to a conference or journal.
  • If your article is accepted for publication, you will be asked to complete the ACM rights form, then prepare a final version of your article and submit the source to TAPS for processing.
  • Review the PDF and HTML versions of your article generated by TAPS, correct errors necessary and, once the proceedings production editor has reviewed the material and deemed it acceptable for publication, approve your article in TAPS.

Communication between the author and ACM regarding your rights form is done via e-mail; please make sure you add "[email protected]" to your e-mail "whitelist" so that you don't miss any communication from ACM.

This document explains how to use Microsoft Word to prepare your ACM article for submission, and for publication. If you are using LaTeX to prepare your ACM article, you should review this document instead. The same topics are covered, and the emphasis there is on using LaTeX to accomplish the task.

Back to Top

THE ACM ARTICLE TEMPLATE: USING MICROSOFT WORD

Authors who use Microsoft Word to prepare their articles can obtain the required Word documents - the "submission template" that contains style information used to tag the elements of your article, and the "master template" that contains macros for citation, reference, figure and image cross-linking, and manuscript validation, from this link .

Please note: You must use Microsoft Word, not LibreOffice, OpenOffice, Google Docs or other alternatives.

Windows and Macintosh users will start with the same submission template Word document, adding their content to it and applying styles to each of the major elements - title, paragraph, figure, and so on - to it. This template Word document can be found at this link.

There are separate versions of the "master template" for Microsoft Word for Windows , Macintosh Office 2011 , and Macintosh Office 2016 - please download the version appropriate for your operating system and Microsoft Word version. (The Macintosh Office 2016 version also works with the Microsoft Office 365 version of Microsoft Word for Macintosh.)

Attaching the "master template" to your existing Word document is done in slightly different ways, dependent on your computer's operating system.

  • select "Templates and Add-Ins" from the "Tools" menu.
  • select the "Attach..." button and then select the master template file.
  • select "Options" from the "File" menu.
  • select "Add-Ins" from the "Word Options" dialog box.
  • select "Templates" from the "Manage" option menu, and then select the master template file.
  • (If you get a security warning about disabled macros, please select the "Enable Content" button.)

ONE COLUMN OR TWO?

Your article should be prepared in a one-column format. The Microsoft Word submission template prepares your content in a single column by default. TAPS will convert the one-column Word document to the familiar two-column article format - a PDF document - when the Word document is processed, as well as a responsive HTML5 version. Both will be made available in the ACM Digital Library.

An example will illustrate this more clearly. This Word document - a simple example with two images, one spanning both columns, and numbered citations and references - can be viewed in Microsoft Word, in both "Draft" and "Print Layout" mode, to show the two images and all of the styles which have been applied to the various parts of the document. When this Word document is sent to TAPS, and the file is processed, one of the generated files is this PDF document. If you are interested in seeing the samples with author year citations and references, the Word document and PDF document are also available.

The Word Count and Page Count section, below, provides rough correspondences between word count and formatted-PDF page count.

WORKING IN DRAFT MODE

When preparing an article using Microsoft Word, you should be working in "Draft" mode (and not "Print Layout" mode) and have set up Word so that the applied styles are clearly visible on the left side of your document.

  • select "Draft" from the "View" menu.
  • select "Preferences" from the Word menu, select "View" and set "Style area width" to 1.5 inches.
  • select "Options" from the "File" menu
  • select the "Advanced" tab from the "Word Options" dialog box
  • in the "Display" section, set the value of "Style area pane width in Draft and Outline views" to 1.5 inches.

Figures will not show up in "Draft" mode, and it's fine to switch between "Print Layout" and "Draft" mode while you are working on your document.

REVIEW VERSION AND FINAL DOCUMENT VERSIONS: WHAT'S THE DIFFERENCE?

When preparing an article for submission to an event or journal for REVIEW, the amount of tagging - applying styles to discrete elements of your article - which must be done is smaller. The emphasis at this point is on the content you are presenting. Your article should have figures and images, and citations and references, and the text of your presentation.

If and when your article is accepted for publication, you will need to perform additional work in order to make your article ready to submit to TAPS. Adding alt-text to figures, tables, and images, cross-linking citations and references, and validation of your article are all required at this part of the process.

Please note that you do NOT need to add any rights information to your Word document. This will be automatically added to the PDF and HTML5 versions of your article when they are generated by TAPS. (At present, the generated version of your completed rights form that is sent to you when you complete the rights form instructs you to add this information to your Word document, and this inconsistency between instruction and implementation is being addressed by ACM personnel at this time.)

WHICH TEMPLATE STYLE TO USE?

Authors who use Microsoft Word to prepare their articles do not need to set the template style; the appropriate template - set by the organizers of the event or journal - will be used by TAPS in the preparation of the PDF and HTML5 versions of your article.

WORD COUNT AND PAGE COUNT

Sponsored events and journal publications often use page counts to segregate articles into several classes - "long papers," "short papers," "abstracts" and the like. The simplified input format of Word documents may make it difficult to determine a correspondence between "word count" and the "page count" of a well-formatted PDF document.

The following table illustrates - in general terms - a correspondence between word count and page count. The sample documents contained no figures, tables, or other elements typically found in an article, and this was exclusive of references or appendices.

AUTHORS AND AFFILIATIONS

  • Authors' full names - "Donald E. Knuth" - should be used, without abbreviation - "D. E. Knuth" and "D. Knuth" are not acceptable alternatives. (This is true of references as well; authors' full names are easier to clearly identify for citation linking.)
  • Each author must have an institution, country, and e-mail address.
  • Authors must define each author and affiliation separately, even when authors share an affiliation, and apply the "Authors" and "Affiliation" tag to each author and affiliation.

CITATIONS AND REFERENCES

References should be prepared in the ACM reference format. The default citation format for ACM publications is the "numbered" format. Articles presented at conferences sponsored by ACM SIGGRAPH and ACM SIGPLAN use the "author year" format.

Authors who use Microsoft Word should choose the first - "1" - option when cross-linking their citations and references for the numbered format, and the second - "2" - option for the "author year" format.

Additional information on the preparation of citations and references in Microsoft Word can be found in this document: TAPS: Citations and References in Word .

CCS CONCEPTS AND KEYWORDS

ACM's Computing Classification System (CCS) is a taxonomy for the computing field. Authors are expected to select one or more descriptors (or "concepts") from the CCS and add them to your document.

A list of CCS descriptors can be built for your article from https://dl.acm.org/ccs/ccs.cfm . Authors can select one or more descriptors and assign a priority to them.

  • select the formatted list of concept(s) from the Web interface - here's an example: • Computer systems organization~Real-time operating systems - paste it into your document, and style with the "CCSDescription" tag.
  • select "Properties" from the "File" menu
  • select the "Summary" tab
  • paste the XML into the "Comments" area
  • select "Advanced Properties"

Users may augment the ACM taxonomy with user-defined keywords. The Keywords section is a comma-separated list of keywords, each styled with the "Keyword" tag.

Your article should begin with a short - one or two paragraphs - abstract, providing an overview of the work to be presented. Style the abstract with the "Abstract" tag.

There are four different sectioning levels available to authors, with the "Head1" through "Head4" styles. A top-level section would be styled with the "Head1" tag, a subsection would use the "Head2" style, and so on.

Please use these sectioning tags / styles, and do not produce your own for a different look than what is provided.

Paragraphs must be styled with the "Para" tag. The exception to this is when an equation, table, or other element is placed within the paragraph. In this case, the remainder of the current paragraph is styled with the "ParaContinue" tag so that no indentation of the text occurs.

Equations can be added with the built-in Equation Editor or a third-party application such as MathType. Use the "DisplayFormula" (for equations with an equation number) or "DisplayFormulaUnnum" (for equations with no equation number) styles as appropriate.

When equations occur in the middle of a paragraph of text, please use the "ParaContinue" style on the part of the paragraph that occurs after the equation.

When an algorithm is included in an article, the declaration of the algorithm starts the algorithm, and is styled with the "AlgorithmCaption" tag. The algorithm itself follows, and all of its lines are styled with the "Algorithm" tag.

FIGURES AND TABLES

Figures and tables are "float elements" which should be inserted in the Word document after their first occurrence.

When working in "draft" mode, figures are not visible - there will be a blank space where the figure occurs. Switching to "Print Mode" will reveal the figure.

The "Image" style should be applied to the figure, and the "FigureCaption" style to its caption. Figure captions go below the figure, and captions are required elements.

Images that occupy a single column should be sized to fit within the column - 3 inches (7.62 cm) wide is a reasonable value. (In general, you should scale images to the size they will occupy in the finished two-column PDF output.)

If you wish to have an image or figure that spans multiple columns OR wish to have multiple images in a single figure, this should be done only after your article has been accepted for publication and you are preparing your article for TAPS.

Figures with multiple images - three smaller images in the same figure, for example, or a three by three grid of images in the same figure - are accomplished by creating a table with the necessary number of rows and columns, and inserting an image into each of the table's cells. These kinds of figures must have the caption styled with the "TableCaption" tag.

  • right-clicking on the figure, and selecting the "Edit Alt Text" option (Macintosh) or selecting "Format Picture," then the "Layout & Properties" icon, and the "Alt Text" option from there. (Windows)
  • adding one or two sentences that describe the figure.

If you are embedding copyright information in the figures in your article, please do so using an image-editing application (Photoshop, GIMP, etc.) and do not use a "text box" to do so.

Please use Word's built-in table editor to create tables in your Word document.

The table's head row should be selected and styled with the "TableHead" tag, found under "Body Elements."

The "TableCaption" style should be applied to the table's caption. Table captions go above the table, and is a required element.

Column-spanning Tables and Figures

Figures and Tables that should span both columns of your formatted article need additional styling applied to them, so that TAPS will properly format them.

After the appropriate figure and/or table styles have been applied to the figure or table which will span multiple columns, select both the figure or table AND its caption, and style them with the "Large Float" tag, found under "Body Elements."

Cross-linking Tables and Figures

Providing links to figures and tables from elsewhere in your article is straightforward. This is done after the "master template" has been added to your Word document.

  • each figure and table should have a consistent label at the start of its caption: "Figure 2" or "Table 1" or similar.
  • the link to a figure or table should use the same language: "...as seen in Figure 2,"

Cross-linking the citations and the figures and tables is accomplished by selecting "Reference and Cross Linking" -> "Cross-referencing" -> "Floats and Bibliography" and allowing Word to run that macro. If successful, both the label in the figure or table, and the citation to the figure or table should now be active links and colored, rather than plain text.

The "Floats and Bibliography" macro is the same one used to link references and citations in your article.

Lists - numbered, bullets, etc. - can be created using the standard Word list commands, and should be styled with the "List Paragraph" tag when complete.

HEADINGS AND THEIR STYLES

  • Title_document - the style for your article's title
  • Subtitle - the style for your article's subtitle if it has one
  • AbsHead - the "Abstract" heading
  • AckHead - the "Acknowledgments" heading
  • CCSHead - the "CCS Concepts" heading
  • KeyWordHead - the "Keywords" heading
  • ReferenceHead - the "References" heading

ACKNOWLEDGMENTS

Acknowledgments are placed before the references, and should include any required or desired mention of support, sponsorship, or funding. The "GrantSponser" and "GrantNumber" tags should be used to style the grant sponsor and grant number information, respectively.

Appendices should follow the references. There are three - "AppendixH1," "AppendixH2," and "AppendixH3" - section heading styles for use in an appendix, analogous to the "Head1," "Head2," and "Head3" styles used in the body of your article. All other styles can and should be used in the appendix in the same manner as they are used in the body of your article.

how to make news article in microsoft word

Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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How to disable Copilot in Windows 11

Completely disable Copilot in Windows 11

The Microsoft Copilot splash page

  • Remove Copilot from taskbar
  • Disable Copilot completely

If you want to learn how to disable Copilot in Windows 11 , you wouldn't be alone. Microsoft's Copilot AI app has been around for a while now, essentially rolling up the Bing AI search app (and therefore Chat-GPT) into a dedicated app.

Now, Microsoft has integrated Copilot into Windows 11 itself, with a Copilot virtual button now present in the taskbar and Copilot physical buttons even appearing on computer keyboards. Clearly, Microsoft wants this to be a big part of Windows going forward.

Understandably, you may not want that. Well, the good news is that Copilot is easy to disable completely, and this guide is here to show you how.

There are two ways to remove Copilot. The first simply removes the icon from your taskbar, which is all you may want. The second disables Copilot completely. This guide will cover both.

How to remove Copilot from your Taskbar in Windows 11

Here's how to remove Copilot from your Windows 11 taskbar if you no longer want it there. This doesn't disable Copilot completely (see next section).

1. Go to Settings > Personalization

First up, open the Settings app and click Personalization .

2. Click Taskbar

Now scroll down and select Taskbar .

3. Toggle off Copilot

Finally, toggle off Copilot .

How to disable Copilot completely in Windows 11

Here's how to completely disable Copilot in Windows 11. If you want to enable it again at any point, simply follow these steps again and select "Not configured" or "Disabled" instead of "Enabled" in the last step.

1. Click Start and open the Group policy editor

Click Start and search "gpedit" then open the Group policy editor when it appears.

2. Go to User configuration > Administrative templates > Windows components > Windows Copilot

In the left hand panel, navigate to User configuration > Administrative templates > Windows components > Windows Copilot .

3. Double-click Turn off Windows Copilot

Double click the Turn off windows Copilot policy on the right-hand panel.

4. Click Enabled > Apply > OK

Click Enabled and click Apply then click OK . It seems counter intuitive to be clicking Enabled here, but we are enabling a policy to disable Copilot.

That's all there is to it. If you'd like more help with using Windows, we can show you how to enable God mode in Windows , how to get PowerToys in Windows , and how to move the taskbar in Windows 11 .

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Peter Wolinski

Peter is Editor of the How To and Camera sections at Tom's Guide. As a writer, he covers topics including tech, photography, gaming, hardware, motoring and food & drink. Outside of work, he's an avid photographer, specialising in architectural and portrait photography. When he's not snapping away on his beloved Fujifilm camera, he can usually be found telling everyone about his greyhounds, obsessively detailing his car, squeezing as many FPS as possible out of PC games, and perfecting his espresso shots. 

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How to use Copilot Pro to write, edit, and analyze your Word documents

lance-31.png

Microsoft's Copilot Pro AI offers a few benefits for $20 per month. But the most helpful one is the AI-powered integration with the different Microsoft 365 apps. For those of you who use Microsoft Word, for instance, Copilot Pro can help you write and revise your text, provide summaries of your documents, and answer questions about any document.

First, you'll need a subscription to either Microsoft 365 Personal or Family . Priced at $70 per year, the Personal edition is geared for one individual signed into as many as five devices. At $100 per year, the Family edition is aimed at up to six people on as many as five devices. The core apps in the suite include Word, Excel, PowerPoint, Outlook, and OneNote.

Also: Microsoft Copilot vs. Copilot Pro: Is the subscription fee worth it?

Second, you'll need the subscription to Copilot Pro if you don't already have one. To sign up, head to the Copilot Pro website . Click the Get Copilot Pro button. Confirm the subscription and the payment. The next time you use Copilot on the website, in Windows, or with the mobile apps, the Pro version will be in effect.

How to use Copilot Pro in Word

1. open word.

Launch Microsoft Word and open a blank document. Let's say you need help writing a particular type of document and want Copilot to create a draft. 

Also: Microsoft Copilot Pro vs. OpenAI's ChatGPT Plus: Which is worth your $20 a month?

A small "Draft with Copilot" window appears on the screen. If you don't see it, click the tiny "Draft with Copilot icon in the left margin."

 width=

2. Submit your request

At the text field in the window, type a description of the text you need and click the "Generate" button.

 width=

Submit your request.

3. Review the response and your options

Copilot generates and displays its response. After reading the response, you're presented with a few different options.

 width=

Review the response and your options.

4. Keep, regenerate, or remove the draft

If you like the draft, click "Keep it." The draft is then inserted into your document where you can work with it. If you don't like the draft, click the "Regenerate" button, and a new draft is created. 

Also: What is Copilot (formerly Bing Chat)? Here's everything you need to know

If you'd prefer to throw out the entire draft and start from scratch, click the trash can icon.

 width=

Keep, regenerate, or remove the draft.

5. Alter the draft

Alternatively, you can try to modify the draft by typing a specific request in the text field, such as "Make it more formal," "Make it shorter," or "Make it more casual."

 width=

Alter the draft.

6. Review the different versions

If you opt to regenerate the draft, you can switch between the different versions by clicking the left or right arrow next to the number. You can then choose to keep the draft you prefer.

 width=

7. Revise existing text

Copilot will also help you fine-tune existing text. Select the text you want to revise. Click the Copilot icon in the left margin and select "Rewrite with Copilot."

 width=

Revise existing text.

8. Review the different versions

Copilot creates a few different versions of the text. Click the arrow keys to view each version.

 width=

Review the different versions.

9. Replace or Insert

If you find one you like, click "Replace" to replace the text you selected. 

Also: ChatGPT vs. Microsoft Copilot vs. Gemini: Which is the best AI chatbot?

Click "Insert below" to insert the new draft below the existing words so you can compare the two.

 width=

Replace or Insert.

10. Adjust the tone

Click "Regenerate" to ask Copilot to try again. Click the "Adjust Tone" button and select a different tone to generate another draft.

 width=

Adjust the tone.

11. Turn text into a table

Sometimes you have text that would look and work better as a table. Copilot can help. Select the text you wish to turn into a table. Click the Copilot icon and select "Visualize as a Table."

 width=

Turn text into a table.

12. Respond to the table

In response, click "Keep it" to retain the table. Click "Regenerate" to try again. Click the trash can icon to delete it. Otherwise, type a request in the text field, such as "remove the second row" or "make the last column wider."

 width=

Respond to the table.

13. Summarize a document

Copilot Pro can provide a summary of a document with its key points. To try this, open the document you want to summarize and then click the Copilot icon on the Ribbon. 

Also: The best AI chatbots

The right sidebar displays several prompts you can use to start your question. Click the one for "Summarize this doc."

 width=

Summarize a document.

14. Review the summary

View the generated summary in the sidebar. If you like it as is, click the "Copy" button to copy the summary and paste it elsewhere.

 width=

Review the summary.

15. Revise the summary

Otherwise, choose one of the suggested questions or ask your own question to revise the summary. For example, you could tell Copilot to make the summary longer, shorter, more formal, or less formal. 

Also: The best AI image generators

You could also ask it to expand on one of the points in the summary or provide more details on a certain point. A specific response is then generated based on your request.

 width=

Revise the summary.

16. Ask questions about a document

Next, you can ask specific questions about any of the content in a document. Again, click the Copilot icon to display the sidebar. In the prompt area, type and submit your question. Copilot displays the response in the sidebar. You can then ask follow-up questions as needed.

 width=

Ask questions about a document.

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SlashGear

5 Microsoft Word Tricks To Make Your Documents Look Even Better

S ince its release in the 1980s, Microsoft Word has become a staple in society, with its uses ranging from professional documents to personal stories and everything in between. Kids now begin developing skills with Word and the rest of the Microsoft Office repertoire from an early age, leaving older generations in the dust. But, even though Word wasn't around when they were young, developing those skills is still vital for anyone today.

Most notably, Microsoft Word is a necessity for any job hunt. Whether an employer wants you to demonstrate your word processing skills or you're trying to make your resume look as good as possible, it could be the difference maker in you landing a job. Thankfully, there are countless edits you can make to your documents to make them look better than ever, with the help of plenty of helpful Microsoft Word shortcuts .

Some may seem no-brainers, while others are skills only the most well-trained Word users know. Either way, you likely aren't familiar with all that Microsoft Word can do , so let's break down some easy tricks to make your documents look even better.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Use A Header

Headers are a block of text that goes above the main body of text in your documents. They are generally a different font, size, or color, distinguishing them from the rest of the text, and they organize your page. A header can make all the difference in Microsoft Word by adding a bit of stylistic flare and boosting your document's overall readability.

If you're a student, chances are your assignments require some form of header at the top of your page, identifying the work as yours. Otherwise, headers help very long documents by splitting them up into sections, with each part having its own title.

If you aren't familiar with headers, follow these steps to add one to your documents:

  • Open a Microsoft Word document.
  • Click the Insert tab.
  • Click Header and choose a design from Word's built-in style options.
  • Once selected, you can click on the header to edit the text.

Have Proper Spacing

Adjusting the spacing of your text can also drastically improve the readability of your Microsoft Word documents. Whatever the reasoning behind your text, whether it's a class assignment, a personal project, or a professional document, there's a specific line spacing you should use. Anything for school usually requires double spacing, while others specify or use Word's default 1.15.

Here's how to adjust your document's line spacing:

  • Open Microsoft Word.
  • Select either a new blank sheet or an existing document.
  • On the Home tab, find Line and Paragraph Spacing, usually represented by a symbol with up and down arrows next to a few lines.
  • From the dropdown menu, select Line Spacing Options.
  • In the Spacing section, click on Line Spacing and choose an option.
  • Click OK once finished.

From this menu, you can adjust the spacing of your entire document or specific paragraphs. You can also set your default spacing option, so if you find yourself writing plenty of college essays, setting the default to double spacing would be a worthy change.

Adjust The Margins

Chances are, you won't find yourself in a situation that requires you to adjust the margins in Microsoft Word, but it's an easy change that could elevate the look of your document with just a few clicks. The standard is one-inch margins on all four sides, but depending on how much information you have -- or your personal style preferences -- Word lets users change them to any number.

Follow these steps to adjust your margins:

  • Click on the Layout tab.
  • Click Margins on the far left side.
  • Select which margins you'd like from Microsoft premade options.

From the Margins dropdown menu, you can also select Custom Margins if none of the options are just right. This will open a popup allowing you to set custom measurements for every side of your document, down to the closest half inch. Once it's perfect, click OK, and Word will automatically change your margins to the desired length.

Use Columns When You Can

Columns will be your best friend if you want to get really fancy with your Microsoft Word documents. Whether you're putting together a newsletter, writing textbook entries, or just having a lot to say, columns will allow you to cram as much information as possible into your pages. However, keep in mind that columns aren't standard for most school work, so don't force them into your essays unless instructed.

Here's how to add columns in Microsoft Word:

  • Open a Word document.
  • Click the Layout tab.
  • Select Columns and choose which premade option you want.

These steps will format your entire document into designated columns. You can also format a specific section of text into a column by highlighting it, clicking Columns, then More Columns, and clicking Selected Text. Columns are a great way to organize your Word documents, improving the look and readability if you have an abundance of information. Newspapers frequent this style, making it an almost everlasting stylistic choice that could vastly improve the look of your Word documents.

Use The Correct Font

This one may seem like a no-brainer, but which font you use in Microsoft Word can make all the difference. In most scenarios, you want to use a professional font style and a standard font size for all your documents. Something easy to read. The last thing you want is an entire document written in Comic Sans or another font that screams unprofessionalism.

The standard is either an 11 or 12-point font, ensuring you have enough room to write while maintaining an easy-to-read professional style. As for the font style, Times New Roman is, without a doubt, the go-to font for any printed document, while Arial is the number one option for digital writing. If, for some reason, neither is available, Georgia and Calibri are great substitutes, respectively. Follow these steps to change your font in Microsoft Word:

  • Click the Home tab.
  • In the Font section, click the font name to change it.
  • Next to the font name, click the number to adjust the size.

You can change the font style, size, and color, but it's best to leave it black, as something extravagant could be hard to read. If you want to use multiple fonts, highlight a section of text and select a new font. This will change the selected text while leaving the rest of the document in the default style.

Read the original article on SlashGear .

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Google’s Gemini is now in everything. Here’s how you can try it out.

Gmail, Docs, and more will now come with Gemini baked in. But Europeans will have to wait before they can download the app.

  • Will Douglas Heaven archive page

In the biggest mass-market AI launch yet, Google is rolling out Gemini , its family of large language models, across almost all its products, from Android to the iOS Google app to Gmail to Docs and more. You can also now get your hands on Gemini Ultra, the most powerful version of the model, for the first time.  

With this launch, Google is sunsetting Bard , the company's answer to ChatGPT. Bard, which has been powered by a version of Gemini since December, will now be known as Gemini too.  

ChatGPT , released by Microsoft-backed OpenAI just 14 months ago, changed people’s expectations of what computers could do. Google, which has been racing to catch up ever since, unveiled its Gemini family of models in December. They are multimodal large language models that can interact with you via voice, image, and text. Google claimed that its own benchmarking showed that Gemini could outperform OpenAI's multimodal model, GPT-4, on a range of standard tests. But the margins were slim. 

By baking Gemini into its ubiquitous products, Google is hoping to make up lost ground. “Every launch is big, but this one is the biggest yet,” Sissie Hsiao, Google vice president and general manager of Google Assistant and Bard (now Gemini), said in a press conference yesterday. “We think this is one of the most profound ways that we’re going to advance our company’s mission.”

But some will have to wait longer than others to play with Google’s new toys. The company has announced rollouts in the US and East Asia but said nothing about when the Android and iOS apps will come to the UK or the rest of Europe. This may be because the company is waiting for the EU’s new AI Act to be set in stone, says Dragoș Tudorache, a Romanian politician and member of the European Parliament, who was a key negotiator on the law.

“We’re working with local regulators to make sure that we’re abiding by local regime requirements before we can expand,” Hsiao said. “Rest assured, we are absolutely working on it and I hope we’ll be able to announce expansion very, very soon.”

How can you get it? Gemini Pro, Google’s middle-tier model that has been available via Bard since December, will continue to be available for free on the web at gemini.google.com (rather than bard.google.com). But now there is a mobile app as well.

If you have an Android device, you can either download the Gemini app or opt in to an upgrade in Google Assistant. This will let you call up Gemini in the same way that you use Google Assistant: by pressing the power button, swiping from the corner of the screen, or saying “Hey, Google!” iOS users can download the Google app, which will now include Gemini.

Gemini will pop up as an overlay on your screen, where you can ask it questions or give it instructions about whatever’s on your phone at the time, such as summarizing an article or generating a caption for a photo.  

Finally, Google is launching a paid-for service called Gemini Advanced. This comes bundled in a subscription costing $19.99 a month that the company is calling the Google One Premium AI Plan. It combines the perks of the existing Google One Premium Plan, such as 2TB of extra storage, with access to Google's most powerful model, Gemini Ultra, for the first time. This will compete with OpenAI’s paid-for service, ChatGPT Plus, which buys you access to the more powerful GPT-4 (rather than the default GPT-3.5) for $20 a month.

At some point soon (Google didn't say exactly when) this subscription will also unlock Gemini across Google’s Workspace apps like Docs, Sheets, and Slides, where it works as a smart assistant similar to the GPT-4-powered Copilot that Microsoft is trialing in Office 365.

When can you get it? The free Gemini app (powered by Gemini Pro) is available from today in English in the US. Starting next week, you’ll be able to access it across the Asia Pacific region in English and in Japanese and Korean. But there is no word on when the app will come to the UK, countries in the EU, or Switzerland.

Gemini Advanced (the paid-for service that gives access to Gemini Ultra) is available in English in more than 150 countries, including the UK and EU (but not France). Google says it is analyzing local requirements and fine-tuning Gemini for cultural nuance in different countries. But the company promises that more languages and regions are coming.

What can you do with it? Google says it has developed its Gemini products with the help of more than 100 testers and power users. At the press conference yesterday, Google execs outlined a handful of use cases, such as getting Gemini to help write a cover letter for a job application. “This can help you come across as more professional and increase your relevance to recruiters,” said Google’s vice president for product management, Kristina Behr.

Or you could take a picture of your flat tire and ask Gemini how to fix it. A more elaborate example involved Gemini managing a snack rota for the parents of kids on a soccer team. Gemini would come up with a schedule for who should bring snacks and when, help you email other parents, and then field their replies. In future versions, Gemini will be able to draw on data in your Google Drive that could help manage carpooling around game schedules, Behr said.   

But we should expect people to come up with a lot more uses themselves. “I’m really excited to see how people around the world are going to push the envelope on this AI,” Hsaio said.

Is it safe? Google has been working hard to make sure its products are safe to use. But no amount of testing can anticipate all the ways that tech will get used and misused once it is released. In the last few months, Meta saw people use its image-making app to produce pictures of Mickey Mouse with guns and SpongeBob SquarePants flying a jet into two towers. Others used Microsoft’s image-making software to create fake pornographic images of Taylor Swift .

The AI Act aims to mitigate some—but not all—of these problems. For example, it requires the makers of powerful AI like Gemini to build in safeguards, such as watermarking for generated images and steps to avoid reproducing copyrighted material. Google says that all images generated by its products will include its SynthID watermarks. 

Like most companies, Google was knocked onto the back foot when ChatGPT arrived. Microsoft’s partnership with OpenAI has given it a boost over its old rival. But with Gemini, Google has come back strong: this is the slickest packaging of this generation’s tech yet. 

Artificial intelligence

Ai for everything: 10 breakthrough technologies 2024.

Generative AI tools like ChatGPT reached mass adoption in record time, and reset the course of an entire industry.

What’s next for AI in 2024

Our writers look at the four hot trends to watch out for this year

  • Melissa Heikkilä archive page

OpenAI teases an amazing new generative video model called Sora

The firm is sharing Sora with a small group of safety testers but the rest of us will have to wait to learn more.

Deploying high-performance, energy-efficient AI

Investments into downsized infrastructure can help enterprises reap the benefits of AI while mitigating energy consumption, says corporate VP and GM of data center platform engineering and architecture at Intel, Zane Ball.

  • MIT Technology Review Insights archive page

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A screenshot from an AI-generated video of woolly mammoths.

Sora: OpenAI launches tool that instantly creates video from text

Model from ChatGPT maker ‘simulates physical world in motion’ up to a minute long based on users’ subject and style instructions

OpenAI revealed a tool on Thursday that can generate videos from text prompts.

The new model, nicknamed Sora after the Japanese word for “sky”, can produce realistic footage up to a minute long that adheres to a user’s instructions on both subject matter and style. According to a company blogpost, the model is also able to create a video based on a still image or extend existing footage with new material.

“We’re teaching AI to understand and simulate the physical world in motion, with the goal of training models that help people solve problems that require real-world interaction,” the blogpost reads.

One video included among several initial examples from the company was based on the prompt: “A movie trailer featuring the adventures of the 30-year-old space man wearing a red wool knitted motorcycle helmet, blue sky, salt desert, cinematic style, shot on 35mm film, vivid colors.”

The company announced it had opened access to Sora to a few researchers and video creators. The experts would “red team” the product – test it for susceptibility to skirt OpenAI’s terms of service, which prohibit “extreme violence, sexual content, hateful imagery, celebrity likeness, or the IP of others”, per the company’s blogpost. The company is only allowing limited access to researchers, visual artists and film-makers, though CEO Sam Altman responded to users’ prompts on Twitter after the announcement with video clips he said were made by Sora. The videos bear a watermark to show they were made by AI.

Introducing Sora, our text-to-video model. Sora can create videos of up to 60 seconds featuring highly detailed scenes, complex camera motion, and multiple characters with vibrant emotions. https://t.co/7j2JN27M3W Prompt: “Beautiful, snowy… pic.twitter.com/ruTEWn87vf — OpenAI (@OpenAI) February 15, 2024

The company debuted the still image generator Dall-E in 2021 and generative AI chatbot ChatGPT in November 2022, which quickly accrued 100 million users. Other AI companies have debuted video generation tools, though those models have only been able to produce a few seconds of footage that often bears little relation to their prompts. Google and Meta have said they are in the process of developing generative video tools, though they have not released them to the public. On Wednesday, it announced an experiment with adding deeper memory to ChatGPT so that it could remember more of its users’ chats.

https://t.co/uCuhUPv51N pic.twitter.com/nej4TIwgaP — Sam Altman (@sama) February 15, 2024

OpenAI did not disclose how much footage was used to train Sora or where the training videos may have originated, other than telling the New York Times that the corpus contained videos that were both publicly available and licensed from copyright owners. The company has been sued multiple times for alleged copyright infringement in the training of its generative AI tools, which digest gargantuan amounts of material scraped from the internet and imitate the images or text contained in those datasets.

  • Artificial intelligence (AI)

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The Economic Times

The Economic Times daily newspaper is available online now.

Microsoft word: how to insert checkboxes in word docs.

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Microsoft Word comes with check boxes which can improve readability and make it easier to respond to the given options.

Microsoft Word: Here’s how you can insert checkboxes in Word docs

  • Launch a Word document and click on the "File" drop-down menu.
  • Choose "Options" from the list.
  • Navigate to the "Customize Ribbon" tab in the "Word Options" window.
  • Select "Main Tabs" from the dropdown menu in the right-hand "Customize the Ribbon" list.
  • Look for the "Developer" checkbox on the list of available main tabs and select it.
  • Click the "OK" button to include the "Developer" tab in your Ribbon.
  • Position your cursor where you want to place the checkbox in the document.
  • Get back to the "Developer" tab and click on the "Check Box Content Control" button.
  • You will see a checkbox appear wherever your cursor is placed.
  • To mark a checkbox, click on it and add an "X".
  • To modify or format a checkbox, select the entire form box and use the options available in the "Developer" tab.
  • Create a bullet list in your Word document by typing out the items and hitting "Enter" after each one.
  • On the "Home" tab, locate the "Bullet List" button and click the small arrow to the right of it.
  • From the drop-down menu, select the "Define new bullet" command.
  • In the "Define New Bullet" window that appears, click on the " Symbol " button.
  • In the "Symbol" window, select the "Wingdings 2" font from the dropdown menu.
  • Browse through the symbols until you find the empty square symbol that appears like a check box, or you can automatically select it by typing the number "163" into the "Character Code" box.
  • Alternatively, you may choose another symbol you like, such as the open circle (symbol 153).
  • When was MS Word launched? October 1983.
  • Is Microsoft Word paid or free? It comes at a premium. However, one can use Word for free on the web.

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IMAGES

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  1. How to Create a Newspaper in Microsoft Word: A Step-by-Step Guide

    Step 1: Choose a Newspaper Template Start by opening Microsoft Word and selecting a newspaper template. Templates are a great starting point because they come with a predefined layout that you can customize. Microsoft Word offers a variety of templates, and you can find them by searching for "newspaper" in the template search bar.

  2. How to Make a Newspaper on Microsoft Word (with Pictures)

    1 Examine a few different newspapers. To understand how the basic elements of a newspaper work together, look at how the following elements of each paper come together: Stories - The meat of the paper, where the majority of the text is. Images - Photos and graphics are an essential piece of newspaper design.

  3. How to create newspaper columns in Microsoft Word

    Fortunately, it's easy to create newspaper columns in a Microsoft Word document. In this tutorial, I'll show you how to format an entire document or part of a document with newspaper...

  4. Creating a Newspaper on Word: A Step-by-Step Guide

    The heart of a newspaper is its content. Start by creating headlines for your articles. Use the Title style to make them stand out and give them a larger font size. To use a style in Word, go to the "Home" tab, select the text, and click on the desired style from the "Styles" menu.

  5. How to Make a Newspaper in Microsoft Word

    Step 1: Open the Microsoft Word Step 2: Page Setup Set the page size to your ideal paper aspects (e.g., newspaper or broadsheet) and Change Edges to Make Segments Step 2: Add Headlines

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    1. Start Word. Click the "Page Layout" tab. Click the "Size" button below the tab. Click the "More Paper Sizes" option. Enter the dimensions for the newspaper into the "Width" and "Height"...

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    Step 1 Type "Newsletters" or another search term in the Search Office Templates box. Video of the Day Step 2 Click on a template to view a description of the template. Click "Download" to select. Step 3 Click a section of the newspaper and begin typing. Step 4 Press "Design" located on the Ribbon.

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    3. Click the "Texture Tab" on the Fill Effects pop-up window. Scroll to the "Newsprint" box and click on it. Click the "OK" button and the paper's background now has the grayish ...

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    This wikiHow teaches you how on create one newspaper with Microsoft Word's built-in specific. Once you have an idea of what respective newspaper will lookup like, you ca create a newspapers in Term on both Windows and Mac computers. ... Once yours have an item of what the newspaper will look like, you can create a newspaper in Term on two ...

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    1) Create a blank "new" document (generally, a blank document loads when Word is opened). 2) Double click the document's very top with the mouse in order to access the document's header. The insert menu can also be used to edit the header by clicking the "Header" button. In some older Word versions, click the "View" menu and ...

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    button and then select the primary article template file. select the "OK" button. To set this up in Word (for Windows): select "Options" from the "File" menu. select "Add-Ins" from the "Word Options" dialog box. select "Templates" from the "Manage" option menu, and then select the primary article template file.

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    Authors who use Microsoft Word to prepare their articles can obtain the required Word documents - the "submission template" that contains style information used to tag the elements of your article, and the "master template" that contains macros for citation, reference, figure and image cross-linking, and manuscript validation, from this link .

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    To mark large chunks of text place the marker at the beginning of the text and then scroll down to the end, hold down Shift on the keyboard and then mark the end of the text. On the "PAGE LAYOUT" tab click "Columns.". Select the number of columns you want, here I'll select "Two" columns.

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    Show the Developer tab. If the developer tab isn't displayed in the ribbon, see Show the Developer tab.. Open a template or use a blank document. To create a form in Word that others can fill out, start with a template or document and add content controls.

  23. How to disable Copilot in Windows 11

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