how to write a cover letter to unknown recipient

6 Examples: How To Address a Cover Letter Without a Name

By Status.net Editorial Team on December 25, 2023 — 11 minutes to read

Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.

Be Professional and Engaging

Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.

Focus on the Position and Company

Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.

Use LinkedIn and Company Website Research

If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.

Here are two examples of how to start a cover letter without a name:

Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.

Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.

By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.

How to Find the Hiring Manager’s Name

Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.

Using LinkedIn

LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:

• Visit the company’s LinkedIn page.
• Click on the “People” tab to browse through the employees.
• Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
• Check the found profiles, and try to identify the right person responsible for hiring in your desired role.

Make sure to double-check that the person is currently working in the company to avoid using outdated information.

Checking Company Website

Another way to find the hiring manager’s name is by checking the company website:

• Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
• Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
• If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.

Making a Phone Call

When all else fails, you’re left with one more option – making a phone call.

• Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
• Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.

Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.

How To Address a Cover Letter Without a Name: Sample Phrases

Starting with job title.

When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:

• Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
• Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
• To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .

Referring to Department

Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:

• Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
• Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
• To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .

Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.

Crafting Content for Cover Letters

When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.

Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.

Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:

“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”

Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:

“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”

Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:

“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”

Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.

Tips on Prefix Usage

When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:

First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.

Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.

If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.

Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.

In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.

Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.

When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.

To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.

The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.

Common Mistakes to Avoid

Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:

• Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
• Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
• Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
• Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.

The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.

Frequently Asked Questions

How can i properly address a cover letter when the recipient’s name is unknown.

If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.

What alternatives are there to ‘To Whom It May Concern’?

There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:

• Dear Hiring Manager
• Dear [Company] Team
• Dear [Department or Job Title] Hiring Team
• Dear [Company] Recruitment Team

How do I determine the appropriate salutation for my cover letter?

To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.

What are examples of cover letter openings without using names?

Here are some examples of cover letter openings without using specific names:

• “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
• “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
• “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”

How can I avoid common mistakes when addressing cover letters without names?

To avoid mistakes when addressing cover letters without names, follow these tips:

• Do thorough research on the company and the job posting
• Be concise and professional in your language
• Use an appropriate general salutation if you can’t find a specific name
• Double-check for spelling and grammatical errors before sending the cover letter
• Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’

By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.

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How To Address A Cover Letter To An Unknown Person

Cover letter personalization shows that you’ve done your homework and are genuinely interested in the position and the company.

However, lacking a name doesn’t mean your cover letter can’t shine. Here’s how to adapt and address a cover letter when you don’t have a name.

Navigating the task of addressing a cover letter when the recipient’s name isn’t provided can be challenging. Here are some reliable strategies to consider:

Research Is Key

Start by putting on your detective hat and doing some digging. Research the company website, LinkedIn, or even call the company directly to find out the hiring manager’s name. This level of initiative can impress potential employers.

General Salutations

Opt for a general yet professional salutation if your research hits a dead end. Some safe bets include:

• “Dear Hiring Manager,”
• “Dear [Department] Team,”
• “To Whom It May Concern,”
• Avoid overly generic and impersonal salutations like “Dear Sir/Madam.”

Specific Job Titles

Another effective strategy is to use a specific job title. For example, if you’re applying for a content editor role, you could write, “Dear Content Editor Selection Team,”

Crafting the Rest of Your Cover Letter

Remember, the salutation is just the first step. The content that follows is what will truly set you apart from the crowd.

Make it Engaging

Capture the reader’s attention from the get-go. Instead of a bland introduction, aim for an engaging opener highlighting why you’re excited about the role and what makes you a good fit.

Tailor Your Content

Avoid generic praise for the company. Instead, talk about specific projects, values, or aspects of the company culture that resonate with you. This shows that you have a genuine interest in the company.

Show Your Value

Instead of focusing on what the company can do for you, focus on what you can bring to the table. Talk about your achievements and how your unique skills could benefit the company.

Close It Out Professionally

End your cover letter on a professional note. “Sincerely,” “Best Regards,” or “Kind Regards,” followed by your name and contact details, is a safe and professional sign-off.

Wrapping Up

Addressing a cover letter to an unknown person can feel daunting, but with the right strategies, you can still create a powerful, personalized cover letter that leaves a lasting impression.

Your goal is to stand out from the crowd, and a well-crafted cover letter is your ticket to doing just that. So, get out there, and start making an impression!

Best of luck with your job search!

Title: how to address a cover letter to an unknown person

Category: Job Search

Author : Becky  is a contributor for  theJub . She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

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This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

• Dear Hiring Committee
• Dear [Department Name] Hiring Team
• To the Recruiting Team
• Dear Recruiting Team
• Dear Human Resources Manager
• Dear [Title of the Person You Would Be Reporting to]
• Dear [Company Name] Recruiter
• Dear [Position Title] Recruiting Manager
• To the [Department Name of the Position You Are Applying for]
• Dear Hiring Manager or Interviewer
• Dear Hiring Manager of Company X
• Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”

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Great post but I was wanting to know if you could write a litte more on this subject? I’d be very thankful if you could elaborate a little bit further. Thank you!

I guess you can get some more tips from our complete guide “How to Write a Cover Letter” https://resumekit.com/blog/how-to-write-a-cover-letter/

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No Name? No Company Address? Here’s How to Address Your Cover Letter

You were almost done with your application, but approaching the finish line, you hit a snag. How are you supposed to write a cover letter without the company address? How about a cover letter without the name of the hiring manager? You don’t want to make a bad first impression, and you don’t want your application to be misplaced. Fortunately, there are a few ways around this.

Addressing a Cover Letter with No Name

Letters are a type of social interaction, so it’s best to address letters to their recipient. But, if you don’t know the name of the person receiving your resume and cover letter, you do have options:

• Do some light research. Before addressing a letter to an unknown recipient, start by searching the company websites for the name of hiring managers, recruiters, and HR employees. You can also search through LinkedIn, or by using GlassDoor’s interview section. For many smaller organizations, it’s also possible to email and ask.  
• Keep it professional. Sometimes your research won’t turn up anything and you’ll be left without a name to address. In that case, instead of addressing the letter to an individual, you can address the letter to the job title of the reader. For example, “Dear Hiring Manager of [Company].” If you can’t narrow down a job title, there’s always “To whom it may concern.”

Addressing a Cover Letter without a Company Address

Companies with several locations may have multiple addresses. Companies involved with remote work may have no address at all. When writing a cover letter without an address, you have several options:

• Double-check for an address online. You may not have found it immediately, but diligent research can often turn up results. Consider checking the contact/about section of a company’s website, or searching for a Google My Business listing. Beyond that, you may also consider contacting the Department of Revenue to learn their state location, and follow up with their local chamber of commerce.  
• Use the address of the company headquarters. It’s descriptive, professional, and better than leaving the address blank. This approach often makes sense for remote work, and for larger organizations where applications are passed through an HR department.  
• Use their P.O. box number. If you can’t find a headquarters address, using a P.O. box number is the next best thing. Like with a headquarters address, it shows you made an effort.  
• Leave the address blank. While an address can help prevent busy HR departments from misplacing your letter, outside of those circumstances, going without an address on your cover letter is not a grievous mistake. Hiring managers usually have more important things to worry about.

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Taking these kinds of small steps can help probably won’t define you as a candidate, but they can fine-tune your application for success. For your next step, you’ll want to learn how to Describing Yourself in an Interview , master the “Strengths and Weaknesses” Question , and then Crafting a Post-Interview Follow-Up Email .

There’s always more you can learn to set yourself on the path for career success. If you’re still searching for the right career path, try our Career Wizard Tool to see how your abilities and interests may align with a career in risk management.

How to Address a Cover Letter When the Name Is Unknown

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Are cover letters still important when applying for a job? According to ResumeLab , the answer is yes: About 83 percent of recruiters, hiring managers and human resources staff members surveyed agreed that well-written cover letters give applicants an advantage.

It is also important to know that while some of the rules for writing effective cover letters remain the same, some have changed over the years, like how to address a cover letter when the name is unknown. What might have looked proper just a few years ago could appear awkward today.

Cover Letter Examples

There are many websites out there that offer cover letter examples, but some may be outdated, so it's important to know what to look for. The best examples will show the correct ways to address the recipient, highlight the applicant’s motivation to work with the company and their career objectives. Highlighting professional achievements is also important. In some cases, applicants may also explain any employment gaps or the reasons for a change in careers.

The Muse points out that cover letter opening paragraphs should start by grabbing the reader’s attention. Instead of starting with something such as “I would like to apply for the [position],” it is better to be less generic. Examples of more memorable openings might include an anecdote or something about the applicant is inspired by the company’s biggest successes. The remaining paragraphs should be almost like a sales pitch, explaining why the applicant is the one who is best qualified for the position.

At the end of a cover letter, a great closing can also serve to create a lasting impression. It is always good to thank the recipient for their consideration, but being more assertive can work better for nabbing an interview. Suggesting that the reader contact the applicant to set up a time to further discuss the position and their experience can be the nudge needed to get to the next step.

How to Address Cover Letters

These days, most resumes and cover letters are sent through emails, job boards and company websites, so a few questions about how to address the letters come to mind. Many of the current rules are more relaxed than in the past, and not all the advice is the same. Monster writers recommend using the standard business letter format, which is a formal style that is single-spaced and left justified.

The top should have the applicant’s contact information, which can be on a personal letterhead. This is followed by the date, a single space and the recipient’s contact information, including name, title, company name and address. Then, another single space, followed by the opening salutation.

The paragraphs should follow the business letter format, with single spaces in between each. The concluding paragraph should have a single space after it, and then the closing salutation goes in, followed by the applicant’s signed or typed name. If unsure, it is always best to make the cover letter look formal. As a guideline, creative industries like art and design or marketing might be more casual, while law firms and corporations tend to be more formal.

Cover Letter Salutations

These can also be formal or casual and again, it is better to stay formal if the applicant is unsure. “Mr.” and “Ms.” can be used, but “Mrs.” and “Miss” should be avoided as they assume that the recipient is married or not married. Although using “Dear” or “Hello” in front of the name is acceptable, it is not required. However, writing “Dear Jane Doe” looks awkward; “Dear Ms. Doe” looks better. In casual cover letters, the first name followed by a colon might be acceptable.

Many job postings do not include the hiring manager or recruiter’s name, and for good reasons. There could be several people who are accepting the applications, or the person in question might want to protect their privacy. Novoresume posts that including a salutation is still important; otherwise, it may seem like the applicant was careless. What can one do in this case?

Without a specific name, it is never a good idea to write “To whom it may concern” or “Dear Sir or Madam.” A writer from Zety explains that both are outdated and impersonal. It is best to use phrases like “Dear Hiring Manager” or “Hello Customer Service Hiring Team.” If that seems strange, rest assured that it is very common to send a cover letter to an unknown person.

It is always recommended to tailor cover letters to the job description, but without a name to use, applicants cannot tailor the salutation to the recipient in the same way.

More Cover Letter Tips

Salutations like the last two just described solve the problem of the unknown hiring manager. Zety also suggests a few more salutations to use, such as “Dear Recruiting Manager” and “Dear Hiring Team.” They also claim that a personalized salutation is always a better choice, so doing some investigating may reveal the right person’s name.

If a name was not found during the first look at the job posting, it should be looked at more carefully a second time in case it was missed. If not, the fastest way to find out might be to call the company and ask for the person who will be doing the hiring. These names can also sometimes be found on company websites and on LinkedIn.

It can also help to see Dear Hiring Manager cover letter samples online. This way, applicants can look at several examples to see which looks the best. There are also cover letter samples designed for different job industries and skill levels, as well as examples that show how to apply when there is no job opening advertised. Copying and pasting is never recommended though, because hiring managers recognize that (and it could also constitute plagiarism).

Closing the Deal

Closing salutations have also changed over the years, and you should no longer use old-fashioned ones like “Very Truly Yours” or “Sincerely Yours.” More formal cover letters can be closed with a “Sincerely” or “Respectfully Yours,” while casual ones often end with “Yours,” “Regards,” “Best Regards” or “Best.” Again, looking at cover letter samples online will give applicants a better feel for what looks right.

Hiring managers and teams receive countless cover letters and resumes, so following a few guidelines and finding ways to make a cover letter stand out can really give applicants an edge. The sheer volume of applications means that in the majority of cases, applicants do not hear back from the companies they apply to. Sending a follow-up email is an option; it may do nothing at all but on the other hand, it might catch a hiring manager’s eye.

Betterteam writers recommend waiting two weeks to write an email follow-up. It should have a clear subject line that includes the applicant’s name and the job title. The body should state the purpose of the of the email and include a short reminder as to why the applicant is the best fit for the position. It should be kept concise and to the point, with a sincere thank you at the end.

Finally, always proofread your cover letters, resumes and follow-up emails before clicking send – imagine how disappointing it would be to lose a job over a typo.

• Resume Lab: Is a Cover Letter Necessary in 2021? Do I Need a Cover Letter?
• The Muse: The Best Cover Letter Examples for Every Type of Job Seeker
• Monster: The Foolproof Business Letter Format
• Novoresume: How to Address a Cover Letter in 2021
• Zety: Dear Hiring Manager Cover Letter Example & Guide
• Betterteam: Job Application Follow-up Email

Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent.

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Cover Letter to Unknown Recipient

In the intricate dance of job applications, there comes a moment when addressing a cover letter to an unknown recipient becomes a puzzle to solve. What is this mysterious practice, and why does it matter? Let’s unravel the purpose and power behind crafting a cover letter when the recipient’s identity is a secret.

The cover letter to an unknown recipient is a strategic masterpiece designed for situations where you’re unsure about the person who will be reading your application. Its purpose is to convey your enthusiasm and qualifications while maintaining a professional tone, ensuring that your application reaches the right hands within the organization.

Embarking on the quest of writing a cover letter to an unknown recipient need not be a daunting journey. In the depths of this article, we will unveil a treasure trove of templates, examples, and samples. These gems are crafted to empower you, providing a map to navigate the uncharted waters of addressing an elusive audience. Let the templates be your guide, making the process of writing any letter, regardless of the recipient’s identity, as easy as a stroll in the park.

This article isn’t just a guide; it’s an art gallery showcasing the brushstrokes of effective communication. We believe in the power of simplicity and clarity. So, join us as we unravel the art of letter writing, demystifying the process, and equipping you with the tools to create a masterpiece that will leave a lasting impression, even when the recipient remains a splendid mystery. Let the journey begin!

Sample of Cover Letter to Unknown Recipient

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Company Name]

[Company Address]

Dear Hiring Manager,

I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on your company’s website. As an accomplished professional with a proven track record in [relevant field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I successfully [mention a significant achievement or responsibility]. This experience equipped me with a solid foundation in [key skills or qualifications relevant to the job]. I am particularly drawn to [Company Name] due to its reputation for [mention a specific aspect or value of the company].

One of my strengths is [mention a key strength or skill], which I believe aligns well with the requirements of the [Job Title] position. I am eager to bring my unique blend of skills and experiences to your dynamic team.

Enclosed is my resume, which provides further details about my professional background. I am excited about the opportunity to contribute to [Company Name]’s continued success and would welcome the chance to discuss how my skills can meet the needs of your organization.

Thank you for considering my application. I look forward to the possibility of discussing my candidacy further.

How to Write a Cover Letter to Unknown Recipient

Demystifying the art of addressing the unseen.

In the vast landscape of job applications, encountering the enigma of an unknown recipient in a cover letter can be perplexing. Fear not, for we embark on a journey to decode this puzzle and empower you with the skills to compose an impactful cover letter, even when the addressee remains a mystery.

1. Decoding the Unseen: Strategies for Unearthing Information

Unravel the veil of anonymity by employing ingenious strategies to uncover the elusive recipient’s identity. From perusing company websites to utilizing professional networking platforms, we unveil the art of investigative research.

2. Crafting the Opening Gambit: A Salutation that Resonates

In the absence of a specific name, the salutation becomes a critical focal point. Navigate the intricacies of this challenge, employing eloquent alternatives that strike the right chord and set the tone for a compelling cover letter.

3. Pioneering Personalization: Tailoring Your Letter with Precision

Elevate your cover letter game by injecting personalization. Delve into the nuances of aligning your skills and experiences with the company’s ethos, demonstrating a bespoke approach that resonates with even the most elusive hiring manager.

4. The Power of Prose: Writing with Flair and Finesse

Master the art of writing with flair, ensuring your prose is captivating and conveys your professional narrative effectively. From dynamic language to impactful achievements, we explore how to make your cover letter a compelling read.

5. Navigating the Uncharted Waters: Body of the Cover Letter

Dive into the body of your cover letter with finesse, seamlessly navigating through your experiences, skills, and accomplishments. Employ persuasive language to articulate why you are the ideal candidate, even without a specific addressee in mind.

6. The Artful Closure: Concluding on a Memorable Note

Conclude your cover letter artfully, leaving a lasting impression. Explore techniques for a memorable sign-off that emphasizes your enthusiasm for the role and opens the door for further dialogue.

7. The Revealing Signature: Signing Off with Professionalism

Discover the nuances of a professional sign-off, ensuring your closing statement reflects your gratitude, confidence, and eagerness to contribute to the organization.

Embark on your letter-writing odyssey equipped with these strategies, turning the challenge of addressing an unknown recipient into an opportunity to showcase your adaptability and creativity. Happy writing!

FAQs about a Cover Letter to Unknown Recipient

In the realm of cover letters, the uncertainty of addressing an unknown recipient often sparks a barrage of questions. Let’s demystify the complexities surrounding this topic and provide concise, insightful answers to the most frequently asked questions.

1. How do I start a cover letter when I don’t know the recipient’s name?

In situations where the addressee remains elusive, begin your cover letter with a polite and generic salutation such as “To Whom It May Concern” or opt for alternatives like “Dear Hiring Manager.” This sets a respectful tone while addressing the anonymity.

2. Is it acceptable to address a cover letter to a job title?

Yes, addressing your cover letter to a specific job title, such as “Dear Marketing Manager” or “Dear Human Resources,” can be an appropriate alternative. Ensure the chosen title aligns with the department responsible for hiring.

3. How can I tailor my cover letter without knowing the recipient?

Even in the absence of a specific name, tailor your cover letter by focusing on the company’s values, mission, and the skills relevant to the position. Mention specific achievements and align them with the company’s goals, showcasing a tailored and informed approach.

4. What’s the best way to express enthusiasm in a cover letter without knowing who will read it?

Express your enthusiasm by highlighting what excites you about the company, its projects, or its commitment to a particular cause. Showcase your passion for contributing to the organization’s success, creating a genuine connection beyond the unknown recipient.

5. Can I follow up on a cover letter addressed to an unknown recipient?

Absolutely. In your closing statement, express your eagerness for the opportunity to discuss your application further. Mention your intention to follow up and inquire about the appropriate contact person or department during the interview process.

Navigate the challenges of crafting a cover letter to an unknown recipient with these succinct answers to commonly asked questions. Empower yourself to communicate effectively, even when the addressee remains shrouded in anonymity.

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How to address a cover letter when the name is unknown.

Most advice about cover letters instructs job applicants to personalize these documents, but that can be tricky when you don’t know exactly who you are sending the letter to. With a little bit of research, though, you can often find a specific name, along with additional information that will help you land the interview.

Investigate

If the job listing doesn’t provide a specific name to address applications to, do some research to find a name. In some cases, companies might deliberately leave a name off the listing as a test of an applicants’ resourcefulness and willingness to learn about the company. The easiest way to get a name is to pick up the phone. Call the company directly, and say something like, “I am applying for a position in the ABC department. Can you please tell me who to whom I should address my cover letter ?” If you do not get a name, search the company website for a company directory or listing of key personnel.

If your research doesn’t reveal a specific name, the next best option is to address your letter to the general “hiring team.” Very rarely are hiring decisions made by one person, so addressing the hiring team, rather than the more specific “hiring manager,” ensures that you cover your bases. You could also use the generic “Dear Recruiter” or “Dear Recruiting Team.” Don’t address your letter to any variation of human resources, because not all companies have HR departments, and it’s likely that your resume will be reviewed by a department other than HR.

Greetings to Avoid

Never begin your cover letter with “To Whom It May Concern.” Most HR and recruitment professionals note that this is the fastest way to get your resume tossed in the trash, as it tells the employer that you don’t care enough about the job or the company to do even a little bit of research or attempt to personalize the letter. Not to mention, it’s overly formal and doesn’t convey your personality.

Also avoid beginning letters with “Dear Sir or Madam,” or worse, choosing one or the other. Not only does it sound too formal, especially when you are applying for work in a creative field or a startup, but you run the risk of offending someone. At the other end of the spectrum, beginning with “Hello” or even worse, “Hi!” is too informal, and again, shows that you haven’t done any research at all to customize the letter.

Going the Extra Mile

The research you do for the correct name can reveal additional information you can use to customize and personalize your cover letter and application. For example, you might discover that the person doing the hiring went to your alma mater, or shares the same hobby. Even if you can’t find specifics about an individual, researching the company and its mission, vision, goals and priorities can give you some ideas on how to write a better cover letter that gets you noticed.

Related Articles

How to get a resume forwarded to the hiring manager →.

How to Answer Denied Interview →

How to Contact a Hiring Manager →

How to Write a Cover Letter to a Blind Ad →

How to Write a Cover Letter for a Wholesale Job →

How to inquire about a job after the deadline has passed →.

• University of Pennsylvania: Cover Letter Guide for Undergraduates
• Business Insider: The 5 Worst Ways to Address a Cover Letter
• IT World: How to Address a Cover Letter if You Don't Know the Hiring Manager's Name
• Job Star Central: Job Search Guide

An adjunct instructor at Central Maine Community College, Kristen Hamlin is also a freelance writer and editor, specializing in careers, business, education, and lifestyle topics. The author of Graduate! Everything You Need to Succeed After College (Capital Books), which covers everything from career and financial advice to furnishing your first apartment, her work has also appeared in Young Money, Lewiston Auburn Magazine, USA Today, and a variety of online outlets. She's also been quoted as a career expert in many newspapers and magazines, including Cosmopolitan and Parade. She has a B.A. in Communication from Stonehill College, and a Master of Liberal Studies in Creative Writing from the University of Denver.

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How To Address A Cover Letter (With Examples)

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
• How To End A Cover Letter
• Best Cover Letter Font And Size
• Cover Letter Spacing
• Cover Letter Length
• Key Elements Of A Cover Letter
• How To Write An Address
• Official Letter Format
• Cover Letter Opening

Find a Job You Really Want In

A cover letter is a great way for a hiring manager to get to know you a little better. Writing a great letter can help you land the interview.

When sitting down to write a cover letter, you may be asking yourself how to address a cover letter correctly when you don’t know who the hiring manager is and how formal addressing a cover letter needs to be.

Thankfully, addressing a cover letter is quite simple. Keep reading for details on how to address a cover letter with confidence.

Key Takeaways:

It’s important to do your research to figure out who you are writing to before sending your letter.

Try remaining gender neutral if you don’t know the gender of who you are addressing.

If the hiring manager or recruiter ’s name is not available online, then you can address the cover letter with a generic salutation such as “dear hiring manager”.

How to Address a Cover Letter

Examples of how to address someone in a cover letter, cover letter subject lines, how to find the hiring manager’s name, final thoughts.

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Research. The first step in addressing a cover letter is researching who the cover letter will be read by. One way to make a very good impression, especially with online applications, is taking the time to research who the hiring manager or recruiter is for the department you are applying for.

You can call the HR department at a company and ask for the hiring manager’s name to be used on a cover letter. If you were contacted by a recruiter on LinkedIn or another job hiring platform, you can confirm with the recruiter who the cover letter should be addressed to. Properly addressing the cover letter by having the correct name is the most important step.

Keep it formal and modern. Regardless of who’s receiving your cover letter, we recommend sticking with “Dear” as your greeting . It’s a timeless classic for a reason, and there’s really no need to risk your opener with something more daring.

Remain gender neutral. If you don’t know the gender of who you are addressing, its best to use gender-neutral identifiers. Even if a name might sound like a typical man or woman’s name, its best not to assume. Staying gender neutral is a great way to show respect and not get your cover letter thrown out right away.

Use the job title. If you aren’t sure what their name is, a great way to address them is to use their job title. It also shows your interest and that you did research before sending in your letter.

Professional title. How you address your cover letter is core to its format . To address a cover letter correctly, you will need to make sure you have an appropriate salutation paired with the correct title/honorific.

For example, if you are addressing a cover letter to a person with a medical degree or doctorate, you will need to write “Dr.” before their name. Not doing so is unprofessional.

Dear Dr. Keller Dear Dr. Michael Ward Dear Dr. Liz Sells

If you do not know the correct title of the person, do not put a title with the name. The same goes for people with other special titles, like Reverend.

Dear Rev. Bill Smith Dear Prof. Johnson Dear Lt. Saraceno Dear Principal Luzi

As you can see from the above examples, you can include the person’s full name or only their last name after their title. The choice is yours.

Mrs. vs. Ms. It is better to address women without the Mrs. title. The Mrs. title implies that the woman is married and since that information is not easy to come by, keep it safe and address the woman as Ms. Don’t ever use “Miss,” as it is seen as infantilizing.

Dear Ms. Keller Dear Ms. O’Brian Dear Ms. Sells

For males, keep to Mr. as the title. You don’t need to write “Master” or “Sir” when addressing your cover letter. Using alternative titles can seem old-fashioned and much too formal.

Unknown gender. If the hiring manager or recruiter’s name is gender-neutral, try looking the person up on LinkedIn to learn their gender. If they have a photo and a personal blurb, it should clear up any confusion.

Not everyone has an easily-findable picture online, though. In those situations, avoid using Mr. or Ms. in your salutation. Instead, write out the hiring manager’s full name:

Dear Sam Kenney Dear Alex O’Hanson Dear Jamie Tyrell

Unknown recipient. If the hiring manager or recruiter’s name is not available online , then you can address the cover letter with a generic salutation. Of course, this doesn’t mean you can write, “Hey you!” or “Dear hiring person,” but there are a few phrases you can use that are professional and fine to use.

If you do not know the recipient of the cover letter, you can use a more generic greeting or you can even go without a greeting. It is better to be safe than sorry for these greetings as they are a key part of your cover letter .

The more specific you can get, the better. It shows that you’ve done your research and aren’t just sending the same cover letter to hiring managers all over town.

Dear Hiring Manager Dear Talent Acquisition Team Dear [Company Name] Recruiter Dear Human Resources Manager Dear Human Resources Department Dear [Position Title] Hiring Team Dear [Position Title] Hiring Manager Dear [Position Title] Recruitment Team Dear [Position Title] Recruiter Dear [Department] Team Dear [Title of Person You’d Report To] Some people like to use “ Dear Sir or Madam ” as a generic greeting for a cover letter, but using that is a bit too formal for the United States. Using the greeting “ To Whom It May Concern ” is also too stuffy for most cover letters and will probably not match the rest of your writing style, making it seem awkward.

All right, so you’ve got a perfectly-address, beautifully-written cover letter. Now it’s time to make sure the recipient actually opens up your email with a winning subject line. The ultimate goal is for the hiring manager or recruiter to know exactly what to expect when they open your email.

With that in mind, here are a few options for formatting your subject line:

[Position Title] Application – [Your Full Name] Application for [Position Title] Application for [Position Title] – [Your Full Name] [Position Title] Looking for New Role – [number of years] years experience Application for [Position Title] Position – referred by [Referral Name} Referred by [Referral Name] – [Position Title] Position

Never leave your subject line blank, or the recipient will probably delete it without ever opening it. It may even just go straight to their spam folder .

Additionally, we always recommend including the position title, because hiring managers and recruiters are often hiring for multiple open roles simultaneously.

Since knowing the hiring manager’s name is 95% of the battle, let’s go through a step-by-step process of finding out your cover letter’s recipient:

Read the job posting. The obvious first step is to carefully review the job listing and see if a contact person is given. Or perhaps the email address they’ve told you to send your application documents is obviously a person’s name, like [email protected]. Even for less obvious ones, you can try Googling the email address and see what turns up.

The company website. Most company websites have an “About Us” and/or “Company Directory” page . Try to navigate to your department and see if you can find a hiring manager’s name.

Check professional networking sites. The company’s LinkedIn page might also have information about hiring managers for different roles. You can also search for “[company name] + recruiter” and see what turns up. You might not find exactly who you’re looking for, but a quick message might help direct you.

Targeted Google search. Searching for the company’s name, location, and the position title you’re applying for might turn up some information on the hiring manager.

Contact the company. If all else fails, you can always call or email the company (someone in human resources is a good idea) to ask for the hiring manager’s name. If you explain that you’re trying to address your cover letter correctly, they’ll most likely be happy to help.

When applying for jobs, making sure you have every detail perfect can be a nerve-wracking time. With the tight job market, you are probably applying to many jobs at the same time, but don’t let the volume of the applications lower your quality of applications.

Take the time to research who you should address your cover letter to — it can make a great first impression on recruiters and hiring managers.

Address the cover letter with the correct title or honorific, and when in doubt, go without. Address your cover letter with a title or honorific if you are not sure what to use.

Addressing the cover letter with class is a simple way to making a great first impression for recruiters and hiring managers.

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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More From Forbes

How to craft a compelling cover letter.

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During the job application process, you should always submit a cover letter alongside your resume. This is particularly important when you’re applying for more competitive, senior positions.

A carefully crafted cover letter allows you to grab the recruiter’s attention and explain to them why you're the best candidate for the job.

But this will only happen if it’s well-written, so your cover letter needs to be persuasive, concise, and engaging. That’s a lot of pressure on just a few sentences, but getting it right will boost your chances of getting a response.

Here is how to craft a compelling cover letter, along with some top tips to increase your chances of securing an interview.

Understand how to set out your cover letter

Your cover letter should appear in the body of an email or as a message if you’re applying through a job site. You should avoid attaching your letter as a separate document, otherwise the recipient is unlikely to read it.

It’s also important that you keep your cover letter short and sweet, remembering that recruiters are busy people and they have to review a lot of applications every day.

With that in mind, it’s best to stick to between 4 and 6 short and snappy sentences.

Make your subject line appealing

The first thing the recruiter will see when they open their inbox is the subject line and a bad subject can instantly ruin your chances of them opening your email at all.

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Instead, you need to stand out and give them a reason to read on.

Don’t simply label the email with the job title or the phrase ‘job application’. Go one step further to prove you are the perfect candidate in just a few words.

What this means is providing a subject line that is a short summary of your experience. For example, ‘project manager with 15 years experience’ or ‘web developer with JavaScript experience’.

Kick-off with a strong introduction

The purpose of your cover letter is to engage the reader instantly and make them want to review your resume and get to know more about you.

So you need to kick off with a strong introduction.

This means addressing the recipient by their name, whether that’s the hiring manager or the employer. You might need to do a little research to find this information, either using the job description, LinkedIn, or the company website.

You should also try to steer clear of overly formal greetings like “Dear sir/madam” and instead, take a professional but friendly tone starting with ‘hello’ or ‘hi’.

Next, your introductory sentence should outline which role you're applying for and demonstrate what makes you the most suitable candidate for the role.

Crafting a compelling cover letter can be the key to securing your next role.

Showcase your most relevant skills and experience

It can be tricky to know what to include in your cover letter , but the body of your email (or message) should be made up of three or four sentences that highlight your key skills and experience.

You can use the job description to determine which skills and abilities are most important to the employer. That way, you can highlight these and show them what you have to offer.

You should also provide examples from past roles that prove how your previous experience has shaped you and made you the ideal candidate.

Just remember that you only have a few sentences in which to impress them, so first focus on any requirements that are essential to the job. That way, the reader can instantly see that you’re a good fit.

This will encourage them to open your resume.

End with a strong call to action

You should conclude your letter by once again expressing your enthusiasm for the role and stating your desire to secure a personal interview.

Remember, recruiters are busy people, so it’s also important to thank them for taking the time to read and consider your application.

Proofread your letter very carefully

Once you've finished writing your cover letter, you need to proofread it thoroughly to make sure there are no errors. In fact, it’s best to do this several times.

A polished and compelling cover letter should not have any spelling or grammatical mistakes.

This looks unprofessional and sloppy, so take the time to re-read your application. You might even consider using an online spell checker or have a friend or family member review your letter before you send it off, just to be sure.

A well-structured cover letter, complete with tailored, impactful writing is the key to standing out in a crowded job market, and help you to land a job quicker than the average time of 3.8 months.

So, if you hope to secure an interview, be sure to use these tips and insights to craft an engaging and compelling cover letter. It may only be a few sentences long, but it really can give you a competitive edge.

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How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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