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How to Use Speaker Notes in PowerPoint

Speaker notes keep a presenter on track during a presentation

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What to Know

  • To add a note, go to Slide pane > select slide's thumbnail > enter notes into Notes pane.
  • To see notes during presentation, go to Slide Show > Use Presenter View .

Here's how to use and print PowerPoint notes, accompanied thumbnail versions of the appropriate slides, as a handy reference when making an oral presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.

How to Add Notes in PowerPoint

Keep on track during your slideshow by adding speaker notes to each slide of your presentation. You don't need to write down everything you want to say, just add enough information to keep your speech flowing.

Go to View and select Normal . In PowerPoint Online, toggle the notes pane on and off by selecting View > Notes .

In the Slide pane, select the thumbnail of the slide you want to add a note.

Place the cursor in the Notes pane. The text in the Notes pane reads, Click to add notes .

If you don't see the Notes pane, go to View and select Notes . On a Mac, drag the bar below the slide upward to reveal the notes section.

Type or paste your notes into the Notes pane.

Save the changes to your presentation.

How to See Your Notes During a Presentation

If your computer is connected to another monitor or projector, you can enable Presenter View in PowerPoint 2016, 2013, and 2010.

Go to Slide Show and select Use Presenter View .

Select the monitor that you want to use to view your speaker notes in the Display Settings dialog box. Place a check next to This is my main monitor .

If available, select From Current Slide , Custom Slide Show , Present Online , or Broadcast Slide Show . Each of these views displays your slideshow notes during the presentation.

PowerPoint for Mac works a little differently than the Windows version. To see your notes during a presentation, go to Slide Show and select Presenter View .

PowerPoint Online is unable to open a presentation in Presenter View because it can't connect to an additional monitor.

Tips and More Information on PowerPoint Notes

Speaker notes are notes added to PowerPoint presentation slides as a reference for the presenter . Notes in a PowerPoint slide are hidden during the presentation and only visible to the one presenting the slides.

Presenter View works only if your computer is connected to another display. The purpose of Presenter View is to show something different on your screen than on the one your viewers are watching.

While in Presenter View, you'll see the current slide, the upcoming slide, and your notes. Presenter View includes a timer and a clock that shows if your presentation is running too short or too long.

To exit Presenter View, and end the presentation, select End Slide Show at the top of the screen. If you don't see that option, right-click the slideshow and select End Show .

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How to Add Speaker Notes in PowerPoint

How to Add Speaker Notes in PowerPoint | Quick Tips & Tutorial for your presentations

Speaker notes can be very useful to highlight the ideas you want to talk about during your presentation. In this new Slidesgo School tutorial, you’ll learn how to enter speaker notes , how to activate the Presenter View and how to use its tools .

Adding Speaker Notes

Presenting with speaker notes, using the presenter view.

  • Open your presentation in PowerPoint.
  • At the bottom of the screen there’s a text field with the message “Click to add notes”. The text that you enter here will be visible for you during your presentation, but not for your audience.
  • If you can’t see this text field, click View → Notes. You can also click the Notes button located at the bottom of the screen.
  • To display the speaker notes, you must have two screens: one for the presentation and another for the notes.
  • Go to the Slide Show tab.
  • In the Monitors group, check “Use Presenter View”. If you have two screens, this box will be automatically checked. Your presentation will be displayed on the secondary screen and the Presenter View will be on the main screen. You can change this by selecting a different option from the Monitor drop-down list.
  • Click the Slideshow button located at the bottom of the screen. As an alternative, you can click From Beginning, on the Slide Show tab, or just press F5. Your presentation will start in Presenter View.

There are different options at your disposal during your presentation. Some of them are exclusive of this view, so let’s talk about this. 

  • Current slide and Next slide: The current slide and the next one will always be visible for you.
  • Slide number: At the bottom of the screen, click the left arrow to go back to the previous slide, or click the right arrow to move on to the next one.
  • Pen and laser pointer Tools: You can activate the pen to draw on the slides, or the laser pointer to highlight the contents of the slide.
  • See all slides: If you click this button, you’ll see all the slides of your presentation.
  • Zoom into the slides: You can zoom into any part of the screen.
  • Black or unblack slide show: This allows you to hide or unhide the current slide.
  • Toggle subtitles: If you click this button, the subtitles will appear on the screen. This button is only available in Office 365 and newer versions.
  • Zoom: Under the speaker notes you’ll find two buttons that allow you to increase or decrease the size of the text.
  • More slide show options: These include hiding the slide, changing the position of the subtitles and disabling the speaker notes.
  • At the top of the screen you’ll find three buttons that allow you to access the taskbar, change the main screen or end the presentation.

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Home Blog PowerPoint Tutorials How to Add Speaker Notes in PowerPoint? A Quick Guide with Video Tutorials

How to Add Speaker Notes in PowerPoint? A Quick Guide with Video Tutorials

Guide to Presenting and Using Speaker Notes in PowerPoint

It can be hard to remember all the information you intend to discuss during a presentation. To avoid text-heavy slides and missing out on important information, some presenters use notes or flashcards. A more elegant method of presenting your slides is to use speaker notes in PowerPoint .

What are Speaker Notes in PowerPoint?

Speaker notes in PowerPoint are hidden notes in your PowerPoint slides that can be added to help you remember bits of information. Speaker notes are only visible to the presenter and can also be printed with slides for reference. You can use the printed version of speaker notes for yourself or the audience for later reading.

Speaker notes are visible to the presenter during Presenter View, which enables viewing the slide and notes side by side. This enables the presenter to show the audience only the slides, as he/she presents with the aid of notes visible on their screen.

How to add Speaker Notes in PowerPoint

What are the Benefits of using Speaker Notes?

Speaker notes can have a number of benefits and can enable you to not only appear more confident as you present but to also better organize your slides.

1. Speaker Notes Help Avoid Text-Heavy Slides

One of the benefits of using speaker notes is that you can avoid adding too much text to your slides and insert related points as Speaker Notes. This can provide your audience with a clutter-free view of your slides, as you use the notes to ensure you remember all the important bits of information during the presentation.

2. Speaker Notes can Help Replace Paper Notes

Flashcards or paper notes can look inelegant and can cause confusion if they get mixed up. Many presenters end up stuttering or scrambling their notes during a presentation due to this very problem. Presenters can avoid this hassle by simply using speaker notes in PowerPoint.

3. Speaker Notes can be Helpful in Recalling Information

Speaker notes can be helpful in remembering important information when you find it difficult to recall the information. In such a case the notes can be added as a precaution so that you can quickly recall that important piece of information when you have a hard time recalling something.

4. Speaker Notes can Enable You to Stay on Point

With a presentation with a bit of text and an elaborate theme, a presenter can easily lose focus. To stay on point, you can add speaker notes to set the right sequence for you to follow as you present your slides.

5. Speaker Notes can Help you Appear More Confident

The audience appreciates a presenter when he/she has the confidence to look them in the eye and speak their heart out. Presenters who scramble for notes or keep looking at their flashcards can appear less confident.

How to Add Notes to PowerPoint?

Adding speaker notes in PowerPoint is very simple. In this short tutorial we explain how to add notes to PowerPoint depending on your preferred platform.

How to Add Speaker Notes to PowerPoint for Windows?

Step 1. Select the Slide you want to add speaker notes to.

Step 2. Select Notes in the bottom right section of your screen.

Step 3. Add the notes you want below the PowerPoint slide.

How to Add Speaker Notes to PowerPoint for macOS?

How to Add Speaker Notes to PowerPoint for web?

PowerPoint in the web version lets you create Speaker Notes but does not let you view them when you are presenting.

Which option is used to create speaker notes in the PowerPoint Slide?

On the View tab of the ribbon, in the Show group, select Notes.

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

Also, you can add speaker notes in PowerPoint by clicking the Notes option at the bottom of the slide to open the notes pane. The option can be used to open or hide the pane anytime.

Expand Notes Pane: To expand the notes pane, hover your mouse to reveal the vertical scroll bar and drag to adjust the size of the pane according to need.

Adding Speaker notes to PowerPoint presentations

How to View Speaker Notes in PowerPoint while Presenting?

How to present with speaker notes? Now that you know how to add notes to PowerPoint, you can use this feature to deliver your presentation while visualizing the speaker notes as a presenter. Here we will see how to view speaker notes in PowerPoint in Presenter View.

Enable Presenter View: You can view Speaker Notes in PowerPoint in Presenter View . To make sure this option is enabled in PowerPoint, go to the Slide Show tab, and check Use Presenter View .

Speaker Notes enabled in PowerPoint Presenter View Mode

Select Monitor Settings: From the Slide Show tab, you can also select which monitor you want your presentation to appear on. This can help you ensure that the monitor selected for the speaker notes does not swap with the monitor screen intended for the audience. Usually, setting the monitor settings to Automatic should automatically show speaker notes on your laptop and the view with only your slides to the audience. However, checking these settings beforehand can help you avoid swapping the screens.

Speaker Notes text adjustment interface in PowerPoint

Adjust Text Size for Notes: When in Presenter View, you can also expand or reduce the size of the text using the buttons on the bottom right corner of the screen.

Adjusting Speaker Notes in PowerPoint

Navigate Slides: The arrow keys enable you to move between slides in Presenter View.

Annotate Slides: You can enable the Pen tool or highlighter to annotate slides during your presentation or use the Laser Pointer to focus on parts of your slide using an onscreen laser tool. These options are available via the Pen and Laser Pointer Tools option at the bottom of the Presenter View menu.

Zoom Slides: You can zoom in to a specific slide by selecting the Zoom option and then clicking on a specific section of the slide that you intend to zoom in.

Speaker Notes Zoom option

Switch to a Specific Slide: You can also jump to a specific slide via the See all slides option. This can help you instantly change your slide in a single click, without moving back and forth to find it.

Black or Unblack Slideshow: You can hide or unhide a slide by using the Black/Unblack Slideshow option.

Toggle Subtitles: In a previous post, we showed you how to enable subtitles and captions in PowerPoint . The subtitle button in Presenter View enables you to toggle the subtitles on or off.

Hide Presenter View: To turn off Presenter View anytime, you can select Hide Presenter View from the More slideshow options button.

How to print PowerPoint with Speaker Notes?

Print Speaker Notes in PowerPoint using different layouts

Print PowerPoint with Speaker Notes is very simple:

Printing Speaker Notes with Slide Thumbnails: You can print speaker notes directly in PowerPoint by going to File -> Print -> Settings -> Notes Pages.

Printing Speaker notes without Slide Thumbnails: If you would like to print the notes without thumbnails, go to View – > Notes Pages, delete the thumbnails for each slide, and then print your notes via File -> Print -> Settings -> Notes Pages.

Printing Speaker Notes in PowerPoint without Thumbnail

Creating and Printing Handouts using Speaker Notes in PowerPoint

You can create handouts from your speaker notes by exporting them to a Microsoft Word file or printing them directly from PowerPoint.

Select Notes to Export in PowerPoint

Export Handouts to Word

To export your handouts to Word, go to File -> Export -> Create Handouts .

This will provide you with the option to select whether you would like to export notes next to slides or export blank lines next to slides, notes below slides, blank lines below slides, or the outline only.

Speaker Notes Printing in Microsoft Word

Below is an example of handouts exported to Microsoft Word from PowerPoint. You can print these handouts from Word anytime via File -> Print.

Final Words

Speaker notes in PowerPoint can help presenters create uncluttered slides and present information without worrying about messy paper notes or missing out information because of an oversight. Speaker notes provide much needed support to cater to the needs of the modern presenter, with the added advantage of printing or providing handouts to the audience after the presentation, such as citations and links for further reading.

If it’s your first time presenting with speaker notes in PowerPoint, you should try to acquaint yourself with the necessary settings and features of speaker notes to avoid getting confused when using them for the first time. Sometimes, monitor settings can flip, especially amidst an online presentation via Zoom or other video calling apps. To prevent that from happening, you can have a mock call with a colleague to make sure speaker notes aren’t visible. To do that, you can rehearse your presentation by adjusting your screen share view while hiding speaker notes.

Discover our step-by-step guide on how to make a presentation .

powerpoint presentation with speaker notes

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How To Add Speaker Notes in PowerPoint

How To Add Speaker Notes in PowerPoint

Are you tired of fumbling through your PowerPoint presentations, struggling to remember every single point you wanted to make? Or are you concerned you’ll forget a crucial detail during a high-stakes presentation? Fear not, because speaker notes in Powerpoint are here to save the day!

But how do you add speaker notes in PowerPoint?

In this comprehensive guide, we’ll walk you through the process to add speaker notes in PowerPoint, step-by-step.

So, if you’re ready to take your presentations to the next level and ensure you never forget a critical point again, keep reading.

What Are Speaker Notes In PowerPoint?

Speaker notes in PowerPoint are a crucial tool for presenters to provide additional information and guidance during their presentations. They can be used to prompt speakers about key points, explain visual aids, and provide in-depth information.

These notes are separate from the main presentation and are only visible to the presenter, allowing for seamless reference during the talk. They can contain any type of text, from bullet points to anecdotes, to enhance the clarity and engagement of the presentation.

Why Add Speaker Notes In Presentations?

In the world of presentations, conveying your message clearly and concisely is essential. This can be daunting, mainly if you present complex or technical information.

However, using speaker notes in your presentations can significantly enhance your ability to engage and connect with your audience. Here are some of the key benefits of using speaker notes in presentations:

Improved Organization

Speaker notes on PowerPoint presentations can help you to stay organized and keep your presentation on track. By outlining your key points and ideas, you can ensure you cover all the information you need to convey and avoid going off tangents.

Better Time Management

Speaker notes can assist you in better managing your time throughout your presentation. You can discuss the important points in a limited time if you divide your information into manageable chunks.

Increased Confidence

Using PowerPoint speaker notes can boost your confidence and help you to deliver your presentation with authority . Having clearly laid out your key points and ideas, you can speak more fluently and naturally without worrying about forgetting important information.

Enhanced Audience Engagement

Presentation notes PowerPoint can help you engage your audience more effectively by providing additional context and explanations for your presentation content.

Improved Memorability

Using PowerPoint presentation notes can help improve your presentation’s memorability by providing clear and concise summaries of your key points . This can help your audience to retain the information you present and make a lasting impression.

How To Add Speaker Notes In PowerPoint?

The process of adding speaker notes in PowerPoint is different if you want to add speaker notes in PowerPoint for Windows, Mac, or on the Web. Let’s understand each in detail to transform your presentations from good to great.

How to Add Speaker Notes in Microsoft PowerPoint for Windows?

Microsoft PowerPoint for Windows offers a straightforward way to add speaker notes to your presentation, which can help you stay on track during your speech and keep your audience engaged.

Whether you’re a business professional, teacher, or student, speaker notes can be a valuable tool to enhance your PowerPoint presentation.

In this section, we’ll walk you through the process of adding speaker notes to your PowerPoint slides in Windows so that you can deliver a seamless and impressive presentation:

  • To add speaker notes in PowerPoint in Windows , choose the slide where you want to include them.
  • Then, navigate to the bottom right section of your screen and click on the Notes option.

presentation tips

How to Add Speaker Notes in PowerPoint Presentation for Mac?

Knowing how to add speaker notes in PowerPoint Presentation for Mac will take your presentation game to the next level. This is how to add speaker notes in PPT for Mac:

  • To include speaker notes in your PowerPoint presentation on Mac, start by selecting the slide where you want to add them. 
  • Next, go to the bottom right corner of your screen and click on the ‘Notes’ option.
  • Then, simply write down the notes you want to include beneath the corresponding slide.

How to Add Speaker Notes in PowerPoint for Web?

If you’re using Microsoft PowerPoint for the web to create a presentation and need to know how to add speaker notes in PowerPoint for the web, follow the steps below to add speaker notes in Microsoft PowerPoint for the web:

  • Open PowerPoint on your web browser.
  • Go to the ‘View’ option in the menu bar of PowerPoint.
  • Now, click on the ‘Notes’ option.
  • By doing this, you will get the ‘Notes’ option on the bottom right corner of your screen.
  • You can click on it and write your notes at the bottom of the particular slide.

How are Speaker Notes Available in Presenter View?

With Speaker notes, the following options are available:

  • Current slide and Next slide: You will always be able to see the current and next slides.
  • Slide number: Click the left arrow to return to the previous slide or the right arrow to go to the next one at the bottom of the screen.
  • Pen and laser pointer Tools: You can write on the slides with the pen or highlight the information with the laser pointer.
  • See all slides: When you click this button, you’ll view all of your presentation slides.
  • Zoom into the slides: You can expand any area of the screen.
  • Black or unblack slide show: This lets you hide or show the current slide.
  • Toggle subtitles: When you press this button, the subtitles will show on the screen. This button is available exclusively in Office 365 and newer editions.
  • Zoom: Two buttons under the PowerPoint presenter notes allow you to increase or reduce the text size.
  • More slide-show options: Options include hiding the slide, adjusting the location of the subtitles, and removing the speaker notes.

Three buttons at the top of the screen enable you to access the taskbar, change the primary screen, or stop the presentation.

How To Print Speaker Notes In PowerPoint?

When it comes to delivering a presentation, having speaker notes can be an invaluable tool to help you stay on track and deliver your message effectively . However, when you need to share your presentation with others or refer back to it in the future, it’s important to have a hard copy that includes your PowerPoint slide notes.

Fortunately, printing your PowerPoint presentation with notes is a simple process that can be done in just a few easy steps. In this section, we will discuss printing your PowerPoint presentation with speaker notes, so you can have a physical copy of your presentation that includes all the necessary information.

  • Open your PowerPoint presentation and click on the ‘File’ tab in the top left corner of the screen.
  • From the drop-down menu, select ‘Print’ to open the print settings.

powerpoint presentation tips

  • Adjust any additional settings, such as the number of copies or the printer to use.

Here is a quick video tutorial that explains how to add notes to PowerPoint and print them with the slides to share as handouts to the audience:

Wrapping It Up

Incorporating speaker notes into your PowerPoint presentations is a simple yet effective way to take your delivery to the next level. These notes keep you on track, highlight key points, and ensure a smooth flow throughout your presentation. By following the steps outlined in this article, you can easily add speaker notes to your slides and reap the benefits of a more engaging and impactful presentation.

Whether you’re a business professional, educator, or scientist, mastering the art of PowerPoint is essential to your success. To learn more about PowerPoint and other presentation tips and tricks, stay connected with us. Subscribe to our blog for regular updates and insights that will help you elevate your presentations and achieve your goals.

How do you get speaker notes when presenting?

How to present your powerpoint presentation notes.

To present your PowerPoint presentation with speaker notes, you’ll need two screens – one for the presentation and one for the notes. Here’s how:

  • Launch PowerPoint and open your presentation.
  • Go to the ‘Slide Show’ tab and check the ‘Use Presenter View’ box in the ‘Monitors’ group.
  • Click the ‘Slideshow’ button at the bottom of the screen or press ‘F5’ to begin your presentation in ‘Presenter View.’

Where to Add Speaker Notes in PowerPoint presentations?

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How to Add Speaker Notes in PowerPoint

How to Add Speaker Notes in PowerPoint

4-minute read

  • 31st January 2024

Adding speaker notes to your PowerPoint allows you to present with confidence while avoiding information overload in your slides. This means an engaged audience! But how do you add speaker notes? Read on for our simple step-by-step guide.

What Are Speaker Notes in PowerPoint?

There’s nothing worse than sitting through a PowerPoint presentation with slides so full of information that you miss what the speaker is saying while you try to read them. And as a presenter, you can come across as dull if you simply read the slides.

These problems can be avoided by having a separate set of prompts to keep you on track – speaker notes in PowerPoint are the on-screen version of those.

Just like hand-held notes, speaker notes in PowerPoint are visible to the speaker (hence the name), but not displayed in the slideshow.

You can also use speaker notes to jot down any issues that come up during a presentation. And if you need to ask someone else to help operate the PowerPoint, you can use speaker notes to add instructions so it all runs smoothly.

How to Add Speaker Notes to Your PowerPoint

To add speaker notes to your PowerPoint presentation, follow these steps.

1. Select the Relevant Slide

Click on the slide where you want to add the notes. 

2. Click to Add Notes

To add your speaker notes to the slide, you have two options:

  • You may see a prompt at the bottom of the screen that says, “Click to add notes.” Click in that section and type away!
  • If you can’t see it, click Notes in the bottom ribbon to reveal it.

powerpoint presentation with speaker notes

View Your Speaker Notes

If your notes are long, a scroll bar will appear at the side so you can navigate through them.

You can also increase the size of the notes section. Hover your cursor along the top of the section until it looks like a horizontal line with up and down arrows. Click and drag to change the size of the notes section.

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powerpoint presentation with speaker notes

Edit Speaker Notes While Presenting Your PowerPoint

It always happens, however well you’ve prepared: someone will ask a question you weren’t expecting, or you’ll notice something you missed. Never fear! You can still edit your speaker notes while presenting your PowerPoint. It’s simple, and your audience don’t need to know. Here’s how.

1. Select Presenter View

This should start automatically when you connect to a projector and start your slideshow. If it doesn’t, then you can select it by clicking on Presenter View in the Slideshow tab on the ribbon.

powerpoint presentation with speaker notes

2. Add Your Notes

The notes section is on the right of the current slide. This contains any speaker notes you’ve already added. You can add and delete notes in that section while presenting.

All your audience will see is the slideshow.

powerpoint presentation with speaker notes

Finishing Up

Congratulations! Your speaker notes are now ready for you to present your PowerPoint. You can even print them for your audience to take away, leaving them free to enjoy your presentation. Simply click on Print in the File menu and then select Notes from the dropdown list in the print dialog box.

powerpoint presentation with speaker notes

Adding speaker notes to your PowerPoint is a simple way to keep on track during your presentation and allow your audience to take in your slides.

Of course, you’ll also need to make sure that the other elements of your presentation are on point – you don’t want your hard work derailed by spelling and grammar issues. We can help with that! Our team of expert editors and proofreaders are available 24/7 to polish your PowerPoint presentation . And you can try it for free .

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How to Add Speaker Notes in PowerPoint

  • PowerPoint Tutorials
  • Shortcuts & Hacks
  • April 8, 2019

In this article, you will learn the ins and outs of how to add speaker notes in PowerPoint. This includes printing, presenting, deleting, and formatting your speaker notes so that your handouts look professional.

If you are brand new to adding notes to your PowerPoint presentations, there are three common ways professionals use speaker notes in PowerPoint.

There are three different ways to use speaker notes in PowerPoint: presentation prompts, documentation and as a client deliverable.

#1. Presenter View: Use your speaker notes as prompts during your presentation. This is the most common use case for adding speaker notes in PowerPoint. You present your slide on a monitor, and you have your main points bulleted out in the Presenter View of PowerPoint.

#2. Normal View: Use your notes as reference documentation for your slides. Instead of listing out the main points for your slides, some professionals use the Notes Pane to capture where their information came from. In this case, you never present or print your speaker notes, you simply keep the links or references to your materials in the Notes Pane.

#3. Notes Page View: use your notes as the final client deliverable like a Word document. The Notes Page View displays your slide at the top of the page and all your speaker notes below it, detailing your comments, recommendations, or action steps like a Word document. While the Notes Page View is NOT as easy to use as Microsoft Word, the fact that the notes stay with each PowerPoint slide makes this very convenient.

How to add Speaker Notes in PowerPoint

There are two different places where you can type your speaker notes in PowerPoint. You can either type them in the Notes Pane at the bottom of your PowerPoint Window, your you can type them in the Notes Page view.

Which of these two views is better? It depends on what level of formatting you want to see your speaker notes in.

The main difference between using these two views when working on your speaker notes is the level of formatting that is displayed. The Notes Pane only displays plain text formatting, whereas the Notes Page View displays all formatting just like Microsoft Word.

Notes added in either view are both viewable and editable in the other view. So, you can flip back and forth between the views depending on what you are doing.

Note: You can only add text as your speaker notes in PowerPoint. You cannot add pictures, charts, tables, etc.  Any picture, chart, or graphic you want to reference in your notes must remain on your slide.

#1. The Notes Pane in the Normal View

There are four different ways to open the notes pane in PowerPoint to add your speaker notes

#2. The Notes Page View

The other way you can add and edit your speaker notes in PowerPoint is using the Notes Page View. The advantage of this view is it displays all your text formatting including font size and font color.

Example of speaker notes typed into the notes pane of PowerPoint

There are four different ways you can open the Notes Pane to add your notes in PowerPoint listed below (and referenced in the picture above).

  • Navigate to the View tab and click the Notes command.
  • Hit Ctrl+Shift+H on your keyboard to open the Notes Pane.
  • Click the Notes command at the bottom of your PowerPoint workspace.
  • With your mouse, click and drag the Notes Pane up from the bottom of the PowerPoint workspace.

Regardless of how you open the Notes Pane, once it is open, you can directly type or edit your speaker notes into it. As you will see in the formatting section below, the Notes Pane only displays plain text formatting like bold, italics, numbered lists, bulleted lists, etc.

To navigate to the Notes page in PowerPoint, click the View tab and select Notes Page

To add or edit your speaker notes using the Notes Page view in PowerPoint, simply:

  • Navigate to the View tab
  • Select the Notes Page view
  • Click into the input box to type or edit your notes

Note: If you type a lot of text in this view, your notes will run off the bottom of the page. You do not have to worry about losing any of these notes. Any runoff notes will properly display in the Notes Pane and will print properly on the correct number of pages as needed.

Formatting Speaker Notes in PowerPoint

You can apply formatting to your notes in both the Notes Pane and the Notes Page view. That said, not all your formatting properly displays in the Notes Pane .

For example, in the picture below, the red font color I applied in the Notes Pane only displays in the Notes Page view. In this way, only the Notes Page view fully displays all the formatting that has been applied to your speaker notes, so make sure to check this view before you print your notes.

Speaker notes formatting does not fully display in the notes pane view of PowerPoint, whereas it fully displays in the note page view of PowerPoint

The Notes Pane and the Presenter View only display simple formatting like bold, italics, underlines, bulleted lists, etc. On top of that, these views do not display Font Size. Instead, they only display a zoom level. If you zoom in or out within the Notes Pane or the Presenter View , your Font Size appears to change, but it is only the zoom level changing, not your Font Size.

If you need to see all the formatting applied to your speaker notes in PowerPoint before you print them, the best place to do that is the Notes Page view. See section above for opening the Notes Page view in PowerPoint.

How to remove all your speaker notes at once

To remove all your speaker notes in PowerPoint at once you need to use the document inspector tool

You can remove all your speaker notes (known in PowerPoint as Presentation Notes) before you share your presentation with someone using the Inspect Document feature . To remove all your notes at once, simply:

  • Navigate to the File menu
  • Click the Info
  • Open the Check for Issues drop down
  • Select Inspect document (select Yes if a dialog box opens)
  • Make sure the Presentation Notes option is selected
  • Click Inspect
  • For Presentation notes, select Remove all

After you select Remove All , all your speaker notes will be removed from your presentation. Just keep in mind that once you remove them, you cannot undo this selection.

So, if you want to keep a copy of your notes, you should first save a copy of your presentation.

How to view your speaker notes in Presenter View

Regardless of how you add your speaker notes to PowerPoint, you can view them in the Presenter View of PowerPoint. You can access this view using shortcuts, or you can set it to run automatically if you are connected to a second monitor.

Click the slide show tab and put a checkmark next to the Use Presenter View

To set up the Presenter View to run automatically when you connect to an overhead projector or monitor, simply.

1. Navigate to the Slide Show tab 2. Put a checkmark next to Use Presenter View

After selecting Presenter View, the next time you hook up to a monitor or overhead projector and run your presentation, your slides will display on the screen and the Presenter view will display on your computer.

You can alternatively launch the Presenter View at any time using the Alt+Shift+F5 shortcut. To expand your knowledge and learn a variety of ways to present a PowerPoint slideshow (including hidden shortcuts), read our guide here .

How to print your PowerPoint with notes as handouts

To print your PowerPoint speaker notes as handouts, simply:

  • Select File then Print (or hit Ctrl+P)
  • Change the slides dropdown to Notes Pages
  • Click Print

If you want to print your speaker notes next to your slide, you’ll need to first export your slides to Microsoft Word (discussed below).

To expand your knowledge and learn other nuances and tips for printing PowerPoint with notes, read our guide here .

To learn how to print your presentation with multiples per page as handouts, read our guide here .

Below are some important things to keep in mind as you start to print your PowerPoint notes as handouts.

1. Slide Numbers are different than page numbers

The number that appears on your handouts in PowerPoint is the slide number, not the page number

The number you see in the lower right-hand corner in the print preview are your slide numbers, not the actual page numbers. This can cause a lot of confusion when you are printing your slides with lots of notes, like when using your speaker notes as the client deliverable.

For example, in the picture below, notice that the number is the same on both pages. That is again because it is the slide number, not the page number. So, if you have five pages of notes for slide number 2, the number for all five pages of printing speaker notes will be 2.

The number at the bottom of your speaker notes in PowerPoint indicates the slide number, not the number of pages you print

Slide numbers in PowerPoint are notoriously tricky to get right. They are much more difficult than managing page numbers in Microsoft Word. If you need help adding and managing your slide numbers in PowerPoint, read our guide here .

2. Slide thumbnails only display on the first page of notes

When printing speaker notes, the slide thumbnail only displays on the first page of your notes. So, if you have four pages of notes for a single slide, your thumbnail only displays on the first page (as pictured above).

3. Formatting your Notes Master for professional handouts

If you want your printed speaker notes to look professional, you will need to format your Notes Master. Notice in the picture below the difference in professionalism between formatted and non-formatting handouts.

Example of formatted handouts versus non-formatted handouts in PowerPoint

If your presentation is important, I highly recommend formatting your Notes Master with your company logo, website address, etc. That way when you print your slides as handouts, they will look sharp, clean, and professional.

To open the notes master, click the view tab and click the notes master command

To navigate to your Notes Master to format your handouts, simply:

  • Click the Notes Master command.

You can add anything you like to your Notes Master just as you would add it to a PowerPoint slide. At a bare minimum, I recommend adding your company logo (as a PNG) and website address. If you are holding a training seminar, I also recommend adding your contact details too.

How to export your speaker notes to Microsoft Word

Another option for printing and editing your notes is to first push them to Microsoft Word.

This gives you the additional option to have your speaker notes on the right of your slides. On top of that, once in Word, you can format and edit your speaker notes in the full Microsoft Word editing environment.

You can use the create handouts command in PowerPoint to export your speaker notes to Microsoft Word

To convert your speaker notes into Microsoft Word document, simply:

  • Navigate to the File tab
  • Click the Export command
  • Select Create Handouts once
  • Select Create Handouts a second time
  • Pick either Notes next to slide or Notes below slide

Clicking okay, your slides and speaker notes are pushed to a new Microsoft Word document where you can edit them.

Special note when exporting to Microsoft Word. The Create Handouts dialog box gives you the option to Paste Link . In my experience this linking feature is unreliable and rarely works the way you’d expect it to. So, I do not recommend using it.

Exporting and linking your powerpoint slides to word is not recommended

To expand your knowledge and learn how to convert Microsoft Word to PowerPoint, and some of the common pitfalls that can take place, read our guide here .

How long should your speaker notes be?

Although you can add as much information as you want to your notes, if you are using them as presentation prompts, I recommend keeping them short and punchy. Just enough to remind you of your next topic, or your key points.

Most people hate it if you stand up on stage and read your slides aloud, right? Well, the same is true if you stand on stage and read your speaker notes to them. This is the classic death by PowerPoint.

In addition, hiding behind your computer during your presentation creates an awkward relationship between you and your audience. So, if you are using your notes as speaking guides for your presentation, then use them sparingly.  Instead of writing long sentences or paragraphs, try adding short prompts or highlights to jog your memory.

If you are looking for ideas on how to start your presentation with a bang, read our guide here .

If you need help ending your presentation on a high note, read our guide here .

Speaker notes in PowerPoint can be used in a variety of ways depending on what you are using PowerPoint for. Some use them as presentation prompts, others for research documentation, and others as the final client deliverable. Thankfully, PowerPoint gives you the flexibility to use your speaker notes any way you like.

Just remeber that the formatting of your notes appears differently in the different PowerPoint views.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other useful resources here .

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How To Add Speaker Notes In PowerPoint

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Public speaking is no easy feat. You spend hours creating the perfect PowerPoint, studying it daily to ensure you're an expert on the topic. You can't read straight from the PowerPoint because that's unprofessional, but you don't want to forget something and embarrass yourself in front of your peers. There must be a middle ground, right?

That's where speaker notes come in. The handy tool adds a small section to your presentation, allowing the presenter to include any important information they need to remember. Whether you're preparing for audiences to ask questions, adding some friendly reminders for yourself, or just having additional data that can't fit in your slides, speaker notes should be a go-to for anyone using PowerPoint.

The best part? Only you can see the speaker notes, so they won't ruin the aesthetic of your PowerPoint. Out of all of the most helpful Microsoft PowerPoint shortcuts , speaker notes are near the top, so understanding how to add them to a presentation is critical.

Add speaker notes to your presentation

An essential tip for any PowerPoint presentation is not to clog up your slides with too much text. Audiences will either listen to you or read your PowerPoint, so the less information on your slides, the more the focus shifts to your voice. Thankfully, adding speaker notes to a presentation isn't too difficult, giving you the best of both worlds.

To add speaker notes to a PowerPoint, follow these steps:

  • Open a PowerPoint presentation.
  • Select the slide you want to add notes to.
  • Click "Notes" from the options in the bottom right corner.
  • Type your notes in the box that appears below the slide.
  • Switch to "Presenter View," and your notes will be next to your slide.

If the speaker notes aren't the size you'd like, make the text larger or smaller by clicking the "A+" or "A-" buttons below your notes. While you can get Microsoft PowerPoint for free , some presentations may be on Google Slides. If so, speaker notes are on by default, appearing below your slides.

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Discover the hidden power of PowerPoint Speaker Notes in our blog. From enhancing confidence to engaging your audience, learn how to craft effective notes and project them seamlessly during your presentations. ... read more Discover the hidden power of PowerPoint Speaker Notes in our blog. From enhancing confidence to engaging your audience, learn how to craft effective notes and project them seamlessly during your presentations. close

Speaker notes for a PowerPoint are often an underestimated and neglected tool; they are the secret weapon for any confident presenter. They are the lifeline that keeps the presentation smooth and on track. In this blog, we will look into the benefits of using speaker notes and how to use them to their fullest potential.

The benefits of using speaker notes

Speaker notes are the behind-the-scenes ally of any presenter. Easily a confidence booster, speaker notes discreetly display your notes and numbers to keep you on track and articulate.

Enhancing speaker confidence

The advantage of speaker notes is that, first and foremost, they offer a safety net for presenters to fall back on so they don’t miss a point. Knowing that they have a boost ready for them when they need it instills confidence in presenters, so they feel well-prepared. Using speaker notes you can have a reference point to return to, which helps you focus on engaging your audience rather than worrying about forgetting details you need to mention.

Streamlining the presentation flow

Speaker notes guide you as you move through your presentation, offering a clear roadmap for you to follow. When the narrative flows seamlessly, it’s easier for the audience to pay attention and follow along. You can avoid potential obstacles or lags by mapping out the narrative within the speaker notes beforehand, as you would with storyboarding . With speaker notes, presenters can also outline their presentations to have a logical structure and a natural flow of ideas, which helps you avoid stumbling over your words or losing track of where you are. That way, the audience is treated to a truly enriching presentation experience.

Facilitating audience engagement

Engagement connects the audience and presenter, turning one-sided monologues into captivating dialogues. Speaker notes can be used to provide cues to help the presenter remember what to say, including discussion prompts and strategic signals for when to use audience interaction.

By incorporating purposeful notes, you can easily incorporate interactive segments into your presentation for a two-way discussion.

Crafting effective speaker notes

Creating effective speaker notes is an essential, yet underrated, skill for any presenter. As you present, these notes will be your lifeline, which is why it’s so important for them to be a useful guide for delivering a seamless presentation.

Balancing detail and brevity

When creating your notes, balancing detail and brevity is necessary to avoid any confusion when you present. These notes should have enough information to keep you on track, but not so much that you need a minute to read them all. This rule also applies when trying to achieve balance; you must consider what you can afford to leave out of your notes. By maintaining brief and straightforward notes, you can make the most of your script.

Ensuring readability

When creating helpful speaker notes, it goes without saying that readability should be at the forefront of your concerns. Your notes should be simple and digestible enough that you should be able to understand them at a glance as you speak, so avoid complicated language and complex terms that require rereading. Also, consider using a readable sans-serif and sizing your content large enough to read. After all, your speaker notes should enable you to present better; they shouldn’t be an obstacle.

Handling Q&A sessions efficiently

Speaker notes are your best ally when you present, so it’s important to use them to their fullest potential. Especially when faced with a Q&A session, your notes serve as your backup information for the more unexpected questions. By purposefully preparing your speaker notes with answers to anticipated questions, you can boost your confidence and navigate the session with ease.

How do you add speaker notes in PowerPoint?

Luckily, adding speaker notes to PowerPoint is incredibly simple and requires no fuss. All you need to do is go to the slide you want to add your notes to, select Notes at the bottom of your screen, and type out the notes under the slide.

Speaker notes in PowerPoint

How do you project speaker notes in PowerPoint during a presentation?

When the presentation is connected to another output (like a monitor or projector), PowerPoint is built to display the speaker’s notes only to the presenter. Once you have added your notes, you can go to the Slide Show tab and click on Presenter View to put the slides up on display. With Presenter View, you will still be able to see your speaker notes and slides, while the audience will only see your slides.

Speaker notes are a powerful sidekick for creating dynamic and fluent presentations. They allow presenters to be more prepared, confident, and fluent by helping facilitate a smooth flow of ideas and ensure an engaging experience for the audience. Every word counts when you present, and speaker notes offer a solid base to bounce off of.

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How to See Your Notes When Presenting in PowerPoint

A person standing in front of a powerpoint presentation

As a presenter, delivering a seamless and confident presentation is key to making a lasting impression. However, it can be challenging to remember every detail of your presentation, especially if you have a lot of content to cover. Fortunately, with PowerPoint’s Presenter View, you can easily access your notes and confidently deliver your presentation. In this article, we will cover all aspects of using PowerPoint’s Presenter View to enhance your presentation.

Table of Contents

Why You Need to See Your Notes When Presenting in PowerPoint

Presenting without having your notes at hand can be daunting and can affect the quality of your presentation. Whether you are presenting in front of a small group or a large audience, you will need to have access to your notes. This will help you deliver your presentation confidently, as you will have a clear idea of what to say or do next. In addition, having your notes visible can help you stay focused on the topics you want to cover and avoid straying off-topic.

Another reason why it is important to see your notes when presenting in PowerPoint is that it can help you manage your time effectively. By having your notes visible, you can keep track of the time and ensure that you are covering all the important points within the allocated time frame. This can help you avoid rushing through the presentation or running out of time before you have covered all the key points.

Furthermore, having your notes visible can also help you engage with your audience better. When you are confident and well-prepared, you are more likely to make eye contact with your audience and use body language effectively. This can help you build a connection with your audience and keep them engaged throughout the presentation.

How to Access Presenter View in PowerPoint

Before you can access Presenter View, you need to have a PowerPoint presentation open in Slide Show mode. Once your presentation is open, simply click on the ‘Slide Show’ tab and check the box beside ‘Use Presenter View.’ Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

Presenter View is a great tool for giving presentations, as it allows you to see your notes and upcoming slides while your audience only sees the current slide. You can also use Presenter View to zoom in on specific parts of your slide, draw on your slides, and even use a virtual laser pointer to highlight important information. To exit Presenter View, simply press the ‘Esc’ key on your keyboard.

Understanding the Presenter View in PowerPoint

Presenter View is a powerful tool that enables you to manage your presentation effectively. It comprises several elements, including:

  • The slide display area, which shows the slide that your audience sees.
  • The notes section, which displays any text that you have added as notes or comments.
  • The timer, which can help you stay within your allotted time.
  • The navigation controls, which let you move forward and backward in your presentation easily.
  • The zoom slider, which enables you to zoom in and out of your slides for added detail.
  • The laser pointer and highlighter tools, which allow you to emphasize important points on your slides.

Presenter View also allows you to preview upcoming slides, giving you a chance to prepare for the next section of your presentation. This feature can be especially helpful if you need to refer to specific information on a later slide.

In addition, Presenter View provides a way to keep your audience engaged by allowing you to add annotations to your slides. You can draw attention to specific areas of your slide, highlight key points, or even add additional information that may not be included in the slide itself.

Setting Up Presenter View: Step-by-Step Guide

If you want to customize your Presenter View experience, follow these steps:

  • On the ‘Slide Show’ tab, click ‘Set Up Slide Show.’
  • Under ‘Multiple Monitors,’ select the ‘Use Presenter View’ checkbox.
  • If you’re using a single monitor, select the ‘Display slide show on’ option and choose your primary monitor.
  • If you’re using dual monitors, select the ‘Display slide show on’ option and choose the monitor that you want to display Presenter View on.
  • Customize the Presenter View by selecting the options that you want to use, such as speaker notes, the timer, and the navigation controls.
  • Click ‘OK.’ Your Presenter View should now be set up.

It’s important to note that not all versions of PowerPoint have the Presenter View feature. If you don’t see the ‘Use Presenter View’ checkbox under ‘Multiple Monitors,’ it’s likely that your version of PowerPoint doesn’t support this feature. In this case, you may need to upgrade to a newer version or use a different presentation software that offers Presenter View.

How to Customize Presenter View Settings in PowerPoint

If you have specific preferences for Presenter View, you can customize it by following these steps:

  • Click the ‘Settings’ button in the Presenter View toolbar.
  • Select the options that you want to use, such as the color scheme, font size, and slide size.
  • Click ‘Save Changes’ to apply your changes.

Customizing your Presenter View settings can greatly enhance your presentation experience. For example, you can choose to display your notes on one screen while your audience sees only the slides on the other screen. Additionally, you can select the option to display a timer or a clock to help you keep track of time during your presentation. Experiment with different settings to find what works best for you and your audience.

Using Presenter View on Dual Monitor Setup

If you have a dual-monitor setup, you can use Presenter View to present your slides on one screen while managing your notes and tools on the other screen. To do this, simply select the ‘Use Presenter View’ checkbox under ‘Multiple Monitors’ in the ‘Set Up Slide Show’ dialog box. Once you start presenting, the Presenter View screen will appear on the secondary monitor, while the slides will appear on the primary screen.

Presenter View is a great tool for presenters who want to keep their notes and tools hidden from the audience. With Presenter View, you can see your notes, upcoming slides, and a timer, while your audience only sees the current slide. This feature is especially useful for longer presentations, where you may need to refer to your notes or keep track of time.

Another benefit of using Presenter View is that it allows you to easily navigate through your presentation. You can use the arrow keys on your keyboard to move forward or backward through your slides, or you can use the thumbnails on the Presenter View screen to jump to a specific slide. This makes it easy to adjust your presentation on the fly, without having to interrupt the flow of your presentation.

Troubleshooting Common Issues with Presenter View in PowerPoint

If you experience common issues with Presenter View, such as notes not displaying correctly, audio not working, or distorted visuals, try these troubleshooting tips:

  • Make sure that your computer meets the minimum system requirements for using Presenter View.
  • Check that the correct audio output is selected in the control panel.
  • Review your slides and notes to ensure that there are no formatting errors.
  • Try closing other open applications to free up system resources.
  • Ensure that your computer is updated with all available updates.
  • Try reinstalling or repairing PowerPoint to eliminate any software conflicts.

However, if these troubleshooting tips do not resolve your issues, there may be other factors at play. One possible cause of issues with Presenter View is outdated or incompatible drivers for your computer’s graphics card. Check with your computer manufacturer or graphics card manufacturer to see if there are any updates available.

Another potential issue could be related to your computer’s display settings. Make sure that your display settings are optimized for the resolution and aspect ratio of your presentation. You may also want to try adjusting the scaling settings to see if that improves the display of your slides and notes.

Tips and Tricks for Effective Note-taking During Presentation

To get the most out of Presenter View, try these effective note-taking tips:

  • Organize your notes by slide or topic to stay on track during the presentation.
  • Use bullet points and keywords to keep your notes concise and easy to read.
  • Include cues or action words to remind you of any demonstrations, animations, or other interactive elements in your presentation.
  • Use the highlighter tool to draw attention to the most critical points.

Enhancing Your Presentation with Presenter View

Presenter View can enhance your presentation in several ways, such as by allowing you to add visual aids and multimedia elements, manage your time effectively, and engage your audience. By using Presenter View, you can keep your presentation on track, highlight key information, and maintain your audience’s attention throughout.

The Importance of Rehearsing Your Presentation with Presenter View

Practicing your presentation with Presenter View can help you become familiar with the interface, identify any errors or issues, and ensure that your presentation will run seamlessly. Use Presenter View during your presentation rehearsal to simulate the actual presentation environment and get a feel for how it works.

Taking Advantage of the Laser Pointer and Highlighter Tools in Presenter View

The laser pointer and highlighter tools are handy for emphasizing key points on your slides and improving audience engagement. To use them, simply press and hold the ‘Ctrl’ key and click the mouse to activate the laser pointer or highlighter. Release the key to deactivate them.

How to Switch Between Slides and Notes during a Presentation

If you need to switch between slides and notes during your presentation, simply click the ‘Notes’ button in the Presenter View toolbar. This will display your notes and allow you to scroll through them as needed.

Utilizing the Timer and Countdown Features of Presenter View

The timer and countdown features are useful for keeping your presentation on track and ensuring that you do not exceed your allotted time. To use them, simply enable the ‘Timer’ feature in the ‘Settings’ section of Presenter View. You can then set the countdown time and choose whether to display it during the presentation or keep it hidden.

Sharing Your Screen Using Presenter View in Microsoft Teams or Zoom Meetings

If you are using Microsoft Teams or Zoom Meetings to deliver your presentation remotely, you can still use Presenter View by sharing your screen. To do this, simply select the ‘Share Screen’ option and choose the ‘Presenter View’ screen. This will allow you to present your slides while keeping your notes and controls visible to you for an uninterrupted presentation experience.

By following the steps and tips outlined in this article, you can use PowerPoint’s Presenter View to deliver a polished and professional presentation that wows your audience. Always remember to rehearse your presentation before the actual day so that you’re comfortable with the tools and settings for Presenter View, and ready to tackle any issue that might arise.

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How-To Geek

How to print just the speaker notes for a powerpoint presentation.

You've got your speaker notes set up in your PowerPoint presentation, and now you want to print a copy for quick reference.

Quick Links

How to print notes pages, how to print notes pages without slide thumbnails.

You've got your speaker notes set up in your PowerPoint presentation, and now you want to print a copy for quick reference. Here's how to print speaker notes for a PowerPoint Presentation---with and without slide thumbnails.

Open up your PowerPoint presentation and click the "File" menu on the Ribbon.

powerpoint presentation with speaker notes

On the sidebar that opens, click the "Print" command.

powerpoint presentation with speaker notes

On the Print pane to the right, click the "Full Page Slides" button.

powerpoint presentation with speaker notes

You'll see a bunch of different printing options on the drop-down menu. Click the "Notes Pages" option.

powerpoint presentation with speaker notes

This generates a printout of all your slides, with one slide thumbnail per page and any notes accompanying that slide. If that's what you need, select your printer and click the "Print" button.

If your presentation is lengthy or you have a lot of speaker notes, you can also print out those notes without printing thumbnails of the slides themselves.

Switch over to the "View" tab on the Ribbon and then click the "Notes Page" button. This switches you to the Notes Page view. On each page, you'll see a thumbnail of the slide and any accompanying notes.

powerpoint presentation with speaker notes

Select the thumbnail on each page and delete it.

Don't worry! This does not delete the slide itself from your main presentation---just the thumbnail on the notes page. Repeat this step for each notes page.

powerpoint presentation with speaker notes

Swing on over to the "File" tab and click the "Print" command.

Select the printer you want to use, make sure the "Notes Pages" option is selected, and then click the "Print" button.

powerpoint presentation with speaker notes

If you've deleted the slide thumbnails from your notes pages and want to put them back, switch to the slide sorter view, right-click a thumbnail there and choose the "Copy" command, and then paste the thumbnail on the notes page where you want it.

Assignment instructions PowerPoint presentation, with speaker note...

Assignment instructions

PowerPoint presentation, with speaker note (one slide for presentation and and one page: speaker note).

Topic: Nursing Shortage (Challenges)

Choose a simple background and a pictures reflecting challenge of nursing shortage.

Answer & Explanation

Title: Addressing the Challenges of Nursing Shortage Slide 1: • Title: Addressing the Challenges of Nursing Shortage • Background: Simple background with a subtle blend of blue hues, representing professionalism and tranquility. • Image: An illustration depicting a hospital hallway with empty beds and a nurse looking overwhelmed, symbolizing the challenges of nursing shortage.

Speaker Notes: Good day everyone, Today, I am here to shed light on one of the most pressing issues faced by the healthcare industry worldwide - the challenge of nursing shortage. As we delve into this topic, we'll explore its root causes, its impacts, and potential solutions that could alleviate this critical issue.

Introduction: Nursing shortage is not just a localized concern; it's a global phenomenon that affects healthcare systems across borders. The shortage of nurses presents multifaceted challenges that demand immediate attention and innovative solutions to ensure the delivery of quality patient care.

Causes of Nursing Shortage: There are several factors contributing to the shortage of nurses. These include: 1. Aging Workforce: Many nurses belong to the baby boomer generation and are nearing retirement age, leading to a significant loss of experienced professionals. 2. Increased Demand: With aging populations and advancements in medical treatments, the demand for healthcare services, including nursing care, has surged. 3. Work Environment Challenges: Nursing can be a physically and emotionally demanding profession. Factors such as long working hours, high-stress levels, and inadequate staffing ratios contribute to burnout and job dissatisfaction among nurses. 4. Limited Educational Capacity: Despite the growing demand for nurses, educational institutions face challenges in expanding their capacity to accommodate more students due to resource constraints and faculty shortages.

Impacts of Nursing Shortage: The repercussions of nursing shortage extend beyond healthcare facilities and into communities: 1. Compromised Patient Care: Understaffed hospitals and healthcare facilities struggle to maintain quality care standards, leading to increased risks of medical errors and patient dissatisfaction. 2. Staff Burnout: Nurses often find themselves overburdened with heavy workloads and responsibilities, leading to physical and emotional exhaustion. 3. Financial Strain: Healthcare organizations incur additional costs in recruiting and retaining nurses, including overtime pay and recruitment bonuses.

Addressing the Challenges: To overcome the challenges posed by nursing shortage, collaborative efforts from various stakeholders are imperative: 1. Investment in Education: Increased funding and support for nursing education programs can help expand the pool of qualified nurses entering the workforce. 2. Improved Working Conditions: Healthcare organizations must prioritize creating supportive work environments that promote nurse well-being, including manageable workloads, adequate rest periods, and access to resources for professional development. 3. Enhanced Recruitment Strategies: Implementing targeted recruitment initiatives, such as offering tuition reimbursement programs and signing bonuses, can attract individuals to pursue careers in nursing. 4. Utilization of Technology: Leveraging technology solutions, such as telehealth and electronic health records, can streamline nursing workflows and improve efficiency.

Conclusion: In conclusion, addressing the challenges of nursing shortage requires a concerted effort from policymakers, healthcare leaders, educators, and the broader community. By investing in education, improving working conditions, and implementing innovative solutions, we can build a sustainable healthcare workforce capable of meeting the evolving needs of our society.

Thank you for your attention. This presentation aims to underscore the urgency of addressing the nursing shortage crisis while offering practical strategies to mitigate its impacts and ensure the delivery of high-quality patient care. As we navigate through the complexities of this issue, it's crucial to recognize the importance of collaborative action in building a resilient healthcare workforce for the future.

EXPLANATION

Nursing shortage is a critical issue that transcends geographical boundaries, affecting healthcare systems worldwide. This presentation delves into the multifaceted challenges posed by the scarcity of nurses, examining its root causes, impacts, and potential solutions.

The causes of nursing shortage are diverse and interrelated. Firstly, the aging workforce contributes significantly as many nurses from the baby boomer generation approach retirement age. This demographic shift results in a substantial loss of experienced professionals who play a pivotal role in patient care and mentoring younger nurses. Secondly, the increased demand for healthcare services, driven by aging populations and medical advancements, exacerbates the shortage. The healthcare industry grapples with a growing need for nursing care, outpacing the available workforce. Thirdly, the challenging work environment in nursing compounds the issue. Nurses face long working hours, high-stress levels, and inadequate staffing ratios, leading to burnout and job dissatisfaction. Lastly, limited educational capacity hampers efforts to replenish the nursing workforce. Educational institutions struggle to expand due to resource constraints and faculty shortages, further exacerbating the shortage.

The impacts of nursing shortage reverberate across healthcare facilities and communities alike. Understaffed hospitals struggle to maintain quality care standards, compromising patient safety and satisfaction. The burden falls heavily on nurses who experience physical and emotional exhaustion from overwork, risking their well-being and effectiveness. Additionally, nursing shortage strains healthcare organizations financially, necessitating additional costs for recruitment and retention efforts, including overtime pay and recruitment bonuses.

Addressing the challenges of nursing shortage demands collaborative action from various stakeholders. Firstly, investment in nursing education is crucial. Increased funding and support for nursing programs can expand the pool of qualified nurses entering the workforce, helping to alleviate the shortage in the long term. Secondly, improving working conditions is essential to retaining nurses and enhancing their well-being. Healthcare organizations must prioritize creating supportive environments that include manageable workloads, adequate rest periods, and opportunities for professional development. Thirdly, enhanced recruitment strategies are necessary to attract individuals to pursue careers in nursing. Offering incentives such as tuition reimbursement programs and signing bonuses can incentivize prospective nurses and address workforce shortages. Lastly, the utilization of technology can optimize nursing workflows and improve efficiency. Solutions such as telehealth and electronic health records streamline processes, enabling nurses to focus more on patient care.

In conclusion, the nursing shortage crisis requires urgent attention and concerted efforts from policymakers, healthcare leaders, educators, and the broader community. By investing in education, improving working conditions, implementing innovative recruitment strategies, and leveraging technology, we can build a sustainable healthcare workforce capable of meeting the evolving needs of society. It is imperative to recognize the importance of collaborative action in addressing this pressing issue and ensuring the delivery of high-quality patient care. Through collective efforts, we can navigate through the complexities of nursing shortage and build a resilient healthcare workforce for the future.

Answer well explained above 

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powerpoint presentation with speaker notes

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Tip:  When you’re giving Copilot instructions, you can direct it to specific work content by using the forward slash key (“/”), then typing the name of a file, person, or meeting.  If you write a prompt and don’t reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

Synthesize large amounts of data into simple, consumable responses and catch up on things quickly. Here are some examples:

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You've just joined a new team and you're trying to ramp up on recent activities. Summarize team communications over the last 30 days. What are the team's priorities? 

There's been a recent change in how your team is tracking work. Find information about the new way our team is tracking work. Include email communications and points of contact for questions.

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Brainstorm ideas and draft new content based on information at work. Here are some examples:

You want to draft a one-page description of a new project (let's call it Project Foo) that's just about to kick off at work. Using information in file1, file2, and file3, write a one-page description of Project Foo. Write it so non-technical people can understand what the project is about and when it's scheduled to be completed.

You're preparing an email to invite customers to attend an upcoming conference and visit your company's booth. Using information in Document Z, write a fun, catchy email inviting our customers to come see us at our booth during next month's conference.

You want to plan a morale event for your team. List 3-5 ideas for group activities in the Seattle area that would be suitable for my team. Include approximate cost and time estimates. 

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You need to know what's left in the budget for supplies. How much did we spend on supplies for Project Foo?  How much budget do we have left for Project Foo?

Your team received customer feedback. You want to identify the top things your team should address. Review the feedback we received from customers via email last week. What are the top three issues we should address?

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IMAGES

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  2. How to Use Speaker Notes in Your PowerPoint Presentations

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COMMENTS

  1. Start the presentation and see your notes in Presenter view

    You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video. Swap the Presenter view and Slide view monitors

  2. How to Use Speaker Notes in PowerPoint

    Use Speaker Notes During a PowerPoint Presentation There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes. Using a Secondary Monitor It's safe to assume that most presentations will be presented on a secondary monitor.

  3. Everything you need to know about using speaker notes in PowerPoint®

    What are speaker notes in PowerPoint? Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. The speaker note panel lives at the bottom of your screen in Normal view, although some users may have this section hidden.

  4. How to add Speaker Notes in PowerPoint

    Speaker notes in PowerPoint can be a lifesaver for presenters who need a quick reference during their talk. Instead of struggling to remember key points or losing your place during a presentation, you can have your notes right in front of you.

  5. How to Use Speaker Notes in PowerPoint

    Speaker notes are notes added to PowerPoint presentation slides as a reference for the presenter. Notes in a PowerPoint slide are hidden during the presentation and only visible to the one presenting the slides. Presenter View works only if your computer is connected to another display.

  6. How to add speaker notes in PowerPoint

    When you're creating a presentation in PowerPoint, you can add speaker notes to refer to later while delivering the slide show in front of an audience. Learn how to add speaker notes to...

  7. How to Add Speaker Notes to PowerPoint Quickly and Easily

    Let's learn how to add speaker notes in PowerPoint. Once you know how, you'll be adding notes to PPT every time you present. 1. Open the PowerPoint Notes Panel. In PowerPoint, let's click on Notes on the bottom of the app to open the Notes Panel. These notes will show up only on your screen when presenting.

  8. How to Add Speaker Notes in PowerPoint

    Adding Speaker Notes. Open your presentation in PowerPoint. At the bottom of the screen there's a text field with the message "Click to add notes". The text that you enter here will be visible for you during your presentation, but not for your audience. If you can't see this text field, click View → Notes. You can also click the Notes ...

  9. How to Add Speaker Notes in PowerPoint? A Quick Guide with ...

    On the View tab of the ribbon, in the Show group, select Notes. The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing. Also, you can add speaker notes in PowerPoint by clicking the Notes option at the bottom of the slide to open the notes pane.

  10. How To Add Speaker Notes in PowerPoint

    Open your PowerPoint presentation and click on the 'File' tab in the top left corner of the screen. From the drop-down menu, select 'Print' to open the print settings. In the print settings window, click the 'Full Page Slides' dropdown menu and select 'Notes Pages.'. This will ensure that your speaker notes are included in the ...

  11. How to Add Speaker Notes in PowerPoint

    1. Select the Relevant Slide. Click on the slide where you want to add the notes. 2. Click to Add Notes. To add your speaker notes to the slide, you have two options: You may see a prompt at the bottom of the screen that says, "Click to add notes.". Click in that section and type away! If you can't see it, click Notes in the bottom ribbon ...

  12. How to view Notes in PowerPoint with Presenter view

    Presenter View in PowerPoint lets you view presentations with speaker notes on one computer, while the audience views the notes on a second monitor! Launch PowerPoint. Look for Slide Show tab ...

  13. How to Add Speaker Notes in Microsoft PowerPoint

    In this video, you will learn how to add speaker notes to your Powerpoint presentations.Speaker Notes in PowerPoint is one of the many user-friendly tools ad...

  14. How to Add Speaker Notes in PowerPoint

    To add or edit your speaker notes using the Notes Page view in PowerPoint, simply: Navigate to the View tab. Select the Notes Page view. Click into the input box to type or edit your notes. Note: If you type a lot of text in this view, your notes will run off the bottom of the page.

  15. How To Add Speaker Notes In PowerPoint

    To add speaker notes to a PowerPoint, follow these steps: Open a PowerPoint presentation. Select the slide you want to add notes to. Click "Notes" from the options in the bottom right corner. Type ...

  16. Seeing your Speaking Notes in PowerPoint while presenting slides in a

    Step 2: Set up the PowerPoint Slide Show in a window. Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the "Browsed by an individual" mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button.

  17. Using PowerPoint speaker notes to enhance your presentation

    When the presentation is connected to another output (like a monitor or projector), PowerPoint is built to display the speaker's notes only to the presenter. Once you have added your notes, you can go to the Slide Show tab and click on Presenter View to put the slides up on display. With Presenter View, you will still be able to see your ...

  18. How to See Your Notes When Presenting in PowerPoint

    If you want to customize your Presenter View experience, follow these steps: On the 'Slide Show' tab, click 'Set Up Slide Show.'. Under 'Multiple Monitors,' select the 'Use Presenter View' checkbox. If you're using a single monitor, select the 'Display slide show on' option and choose your primary monitor.

  19. How to Print Just the Speaker Notes for a PowerPoint Presentation

    How to Print Notes Pages. Open up your PowerPoint presentation and click the "File" menu on the Ribbon. On the sidebar that opens, click the "Print" command. On the Print pane to the right, click the "Full Page Slides" button. You'll see a bunch of different printing options on the drop-down menu. Click the "Notes Pages" option.

  20. Present on multiple monitors (and view speaker notes privately)

    You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video. Deliver your presentation on two monitors On the Slide Show tab, in the Set Up group, click Set Up Slide Show.

  21. [Solved] Assignment instructions PowerPoint presentation, with speaker

    PowerPoint presentation, with speaker note (one slide for presentation and and one page: speaker note). ... Speaker Notes: Good day everyone, Today, I am here to shed light on one of the most pressing issues faced by the healthcare industry worldwide - the challenge of nursing shortage. As we delve into this topic, we'll explore its root causes ...

  22. Example prompts to try with Microsoft Copilot with Graph-grounded chat

    Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try. Tip: When you're giving Copilot instructions, you can direct it to specific work content by using the forward slash key ("/"), then typing the name of a file, person, or meeting.