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Report Writing

  • Paragraph Writing
  • Message Writing
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Question 1 - Report Writing - Writing - English Class 8

Last updated at May 29, 2023 by Teachoo

You are Rajan, a reporter of ‘The Hindu’. You saw the ‘Taj Mahotsav’, a fair held in Agra. Write a report in  about 150 words on the same.

Slide33.JPG

Taj Mahotsav at Agra 

   Rajan,  Reporter, The Hindu  

20th February, 2022  

1️⃣Like every year the Taj Mahotsav has been held in Agra. It is a trade fair where people from all over the country  come to sell their goods. This is the best time for the artisans to show their craftsmanship. 2️⃣The fair was inaugurated by Mr. Ajay Chauhan, D.M., Agra on 18th of February and will end on 27th of February.  There are more than 500 stalls in all, dealing in clothes, wood work, home made spices and pickles etc. Other  than this there are counters for edibles.  There are many attractions for children. There are different rides, car striking and other games. There is a full provision of safety with enough police deployed everywhere in fair.  3️⃣There are many cultural events that take place in the fair. Artists of national and international fame are expected  to come and perform on the stage.  Overall the fair is expected to attract a large number of people and do even a better business than the previous  years. 

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Report Writing For School Magazine Class 8 Format, Examples, Topics, Exercises

Report writing plays a pivotal part in academy magazines as it allows scholars to communicate their guests, compliances, and findings effectively. In this composition, we will explore the format, exemplifications, motifs, and exercises related to report writing for academy magazines, specifically fastening on Class 8 scholars.

Importance Of Report Writing For School Magazine Class 8:

Report writing serves as a precious tool for Class 8 scholars to develop their jotting chops and express their studies and gests in a structured manner. It enables them to showcase their creativity, critical thinking, and capability to communicate effectively. By sharing in report writing for academy magazines, scholars can contribute to the overall erudite and journalistic terrain of their academy.

Also Read: News Report Writing for 10th Class PDF

Format Of Report Writing For School Magazine Class 8:

When writing a report for an academy magazine, it’s important to follow a specific format to ensure clarity and consonance. The ensuing rudiments should be included

Heading Begin the report with a heading that easily indicates the event or content being reported. It should be terse and attention-grabbing, furnishing a regard of what the report entails.

Date and Time Include the date and time of the event or exertion being reported. This information adds environment and helps compendiums understand the timeframe of the report.

preface The preface sets the tone for the report and provides background information about the event or content. It should capture the anthology’s interest and give a brief overview of what the report will cover.

Body The body of the report contains the main content, where you give detailed information about the event or content. Break the body into paragraphs, each fastening on a specific aspect or subtopic. Use headlines and heads( H2, H3, and H4) to organize the content and make it more anthology-friendly.

Conclusion End the report with a concluding paragraph that summarizes the main points and offers an ending comment or reflection. The conclusion should give a sense of check to the report.

Examples Of Report Writing For School Magazine Class 8:

1. Annual Day Festivity

Heading”A Night of Splendour Celebrating Achievements and Creativity” is the title of the event.

Date and Time November 30, 2022, 600 PM- 900 PM

preface The Annual Day festivity held on November 30, 2022, was a grand affair that showcased the bents and achievements of the scholars. The academy theater was converted into a mesmerizing stage, adorned with various decorations and lighting.

Body The event commenced with a mesmerizing cotillion performance by the academy’s cotillion troop, setting the tone for the evening. The scholars showcased their bents through colorful artistic performances, including music, drama, and poetry recitals. The highlight of the evening was the award form, where scholars were honored for their outstanding achievements in academics, sports, and adulterous conditioning. The atmosphere was filled with excitement and pride as scholars and parents cheered for the winners.

Conclusion The Annual Day festivity was a memorable event that not only celebrated the achievements of the scholars but also fostered a sense of concinnity and academic spirit. It was a testament to the gift and fidelity of the scholars and preceptors who worked lifelessly to make the evening a grand success.

2. School Assembly

Heading”Inspiring Morning Assemblies Fostering Unity and Positive Vibes” is the heading.

Date and Time Every Monday, Wednesday, and Friday, 830 AM- 900 AM

preface The academy assembly is an integral part of our diurnal routine, where scholars and preceptors gather to start the day on a positive note. It serves as a platform to partake in important adverts, celebrate achievements, and foster a sense of concinnity and community among the scholars.

Body The morning assemblies are filled with energy and enthusiasm as scholars eagerly gather in the academy yard. The assembly begins with a prayer followed by a public hymn, breeding a sense of nationalism and respect. The Academy star addresses the scholars, participating in important information, motivating them, and pressing any forthcoming events or achievements. scholars get an occasion to showcase their bent through colorful performances similar to singing, dancing, or delivering speeches. Special guest speakers are sometimes invited to inspire the scholars with their words of wisdom.

Conclusion The academy assembly plays a vital part in creating a positive and inclusive academy terrain. It sets the tone for the day, instills values, and encourages scholars to exceed in their academics and particular growth. It fosters a sense of belonging and concinnity among the scholars, promoting a strong academic community.

Topics For Report Writing For School Magazine Class 8:

Choosing the right motifs for report jotting can make the process more engaging and pleasurable. Then are some intriguing motifs for Class 8 scholars

1. Inter-school Debate Competition

  • Heading” Battle of Words Class 8 Students Shine atInter- School Debate” is the title.
  • Date and Time March 18, 2023, 1000 AM- 400 PM
  • Introduction: The inter-school debate competition held on March 18, 2023, witnessed fierce yet regardful exchanges of ideas as scholars from colorful seminaries showcased their oratory chops. The event aimed to promote critical thinking, public speaking, and cooperation.

2. Environmental mindfulness crusade

  • Heading” Green Dogfaces Spreading Mindfulness for a Sustainable Future”.
  • Date and Time April 22- 28, 2023( Earth Week)
  • Introduction: The week-long environmental mindfulness crusade, held from April 22- 28, 2023, aimed to educate scholars about the significance of environmental conservation and sustainable practices. The crusade included shops, tree-planting drives, and mindfulness rallies.

3. Charity Fundraiser

  • Heading “Spreading Smiles Class 8 Scholars Raise Finances for a Noble Beget”
  • Date and Time February 10, 2023, 900 AM- 300 PM
  • Introduction: The charity fundraiser organized by Class 8 scholars on February 10, 2023, was a gladdening action to support an original orphanage. scholars showcased their creativity and entrepreneurial chops through colorful booths, games, and performances. Exercises For Report Writing For School Magazine Class 8

Exercises For Report Writing For School Magazine Class 8:

1. Describe an academy Trip Imagine you went on an academy trip to a literal point. Write a report describing the trip, including details about the place, conditioning, and your overall experience. 2. Write about an Artistic Event Describe an artistic event or jubilee celebrated in your academy, similar to a Diwali festivity or an artistic exchange program. punctuate the conditioning, performances, and artistic significance of the event. 3. Report on a Science Exhibition Visit a wisdom exhibition and write a report covering the innovative systems, trials, and demonstrations showcased. Explain the scientific generalities and their real-world operations.

Conclusion On The Report Writing For School Magazine Class 8:

Report writing for academy magazines in Class 8 provides scholars with a platform to develop their jotting chops and express their guests. By following the proper format, exploring colorful motifs, and rehearsing exercises, scholars can enhance their report-writing capacities and contribute precious content to their academy magazines.

what is report writing class 8

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Report Writing

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  • Updated on  
  • Nov 4, 2023

Report Writing

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

  • Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

  • Information about a circumstance or event
  • The aftereffects or ongoing impact of an incident or occurrence
  • Analytical or statistical data evaluation
  • Interpretations based on the report’s data
  • Based on the report’s information, make predictions or suggestions
  • Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the author’s personal viewpoints and justifications. Reports normally stick to the facts only, however, they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

  • Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
  • Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
  • Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Also Read: How to Write a Leave Application?

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

  • Headline (Title)
  • Report’s Name, Place, and Date
  • Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

  • Table of Contents
  • Executive summary
  • Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

  • Introduction
  • Experimental details
  • Results and discussions
  • Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

  • Write a concise and clear title of the report.
  • Always use the past tense.
  • Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
  • Put the date, name of the place as well as the reporter’s name after the heading.
  • Structure the report by dividing it into paragraphs.
  • Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

  • Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
  • Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
  • Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
  • In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

  • Heading :  A title that expresses the contents of the report in a descriptive manner.
  • Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
  •  (introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
  • The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
  • Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

  • You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
  • On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
  • As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
  • There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
  • Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
  • In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

  • Choose a topic based on the assignment
  • Conduct research
  • Write a thesis statement
  • Prepare an outline
  • Write a rough draft
  • Revise and edit your report
  • Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Related Articles

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our study abroad experts and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

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Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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Report Writing Class 8 Worksheet

Report Writing Class 8 Worksheet: Hello Students, welcome to Net Explanations. In this page we have posted Report Writing Class 8 English Grammar Worksheet Extra Questions Answers. For more CBSE Board Class 8 Grammar Worksheet you can check this page.

Report Writing Class 8 English Grammar Worksheet

Q1.) Write a report on the research you have done on ‘ Industrial waste disposal’. In your city in about 100 words. (15 marks)

Q2.) Write a report on the Need for Water Harvesting. (10 marks)

Q3.) Write a report on the mob attack on a TV. Channel. (10 marks)

Answer Sheet – 

  • Q1.) Answer – 

Industrial Waste Disposal

Any material rendered useless during a manufacturing process such as that of factories, industries, mills and mining operations is Industrial waste. Disposal of this waste is necessary for environmental protection, money generation and creating employment opportunities. Industrial waste is one of the main causes of global warming, industrial wastewater destroys useful bacteria and other microorganisms present in the soil. Industrial wastes are destroying the natural habitat of many species and are responsible for wildlife extinction. We explored the three Rs of waste disposal. They are Reduce, Reuse and Recycle. We tried up with the municipal authorities for proper disposal of industrial waste. We chalked out a plan to achieve our goals. We decided to approach the local authorities to provide funds and assist our team in the disposal of Industrial waste. We asked the authorities to provide us community storage point, sanitary land filling and arrangements for recycling plants. Source reduction is one of the fundamental ways to reduce waste.

  • Q2.) Answer –

Need for Water Harvesting

According to an estimate, India receives four thousand cubic meters of rain, out of which 3/4 flows uselessly. As a result of the lack of rain, extensive use of underground water for irrigation, severe drought and misuse of water in homes and public places there is an acute shortage of drinking water and the problem of lowering the level of groundwater everywhere. This problem is not confined to Rajasthan alone but it is also in Haryana and Punjab. This situation is extremely critical in some parts of the country. The main reason for the scarcity of drinking water is the disappearance of traditional water resources and neglect of the traditional system of water harvesting. No effective steps have been taken for encouraging drip irrigation systems and harvesting rainwater. Hence there is an urgent need of harvesting and collect rainwater on a large scale. The participation of the public is to be assured. The traditional system of water harvesting and collecting is to be received. Serious thinking is necessary for solving the problem.

  • Q3.) Answer – 

Mob attack on a TV. Channel

The office of the T.V. Channel IBN -7 was attacked by an unruly mob at about 6 p.m. today. It is said that the hooligans joining the mob were the supporters of M.N.S.  the mob snatched cameras from the cameraman, beat the reporters and ransacked the office. The glass doors of the office were broken and heavy damage was caused to the office property. The officials injured during the attack were admitted to the nearby hospital. Their condition is stated to be out of damage. The TV channel has filed an F.I.R. against the miscreants. No arrests have been made so far. The police have registered a case and are investigating the matter. The opposition parties and the Media have condemned the attack on the IBN-7.

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  • Steps in Report Writing: Report Writing Format

Report writing is a formal style of writing elaborately on a topic. The tone of a report and report writing format is always formal. The important section to focus on is the target audience. For example – report writing about a school event, report writing about a business case, etc.

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Introduction.

All your facts and information presented in the report not only have to be bias-free, but they also have to be a 100% correct. Proof-reading and fact-checking is always what you do as a thumb rule before submitting a report.

One needs to write reports with much analysis. The purpose of report writing is essential to inform the reader about a topic, minus one’s opinion on the topic.

It’s simply a portrayal of facts, as it is. Even if one gives inferences , solid analysis, charts, tables and data is provided. Mostly, it is specified by the person who’s asked for the report whether they would like your take or not if that is the case.

report writing format

In many cases, you need to be clear about your own suggestions too for a specific case after a factual report. That depends on why are you writing the report and who you are writing it for in the first place. Knowing your audience’s motive for asking for that report is very important as it sets the course of the facts focused in your report .

These different kinds of reports are also covered in our previous chapter in reports writing. We recommend you to read our chapter on kinds of reports before diving into the report format. Now that we have some idea about report-writing, let’s get straight into our report writing format.

Report Writing Format

Following are the parts of a report format that is most common..

  • Executive summary – highlights of the main report
  • Table of Contents – index page
  • Introduction – origin, essentials of the main subject
  • Body – main report
  • Conclusion – inferences, measures taken, projections
  • Reference – sources of information

Let us understand each one of them in detail.

Executive summary.

You summarize the main points of the report, such as the report topic, the data obtained, the data analysis methods, and recommendations based on the data. The summary could be as short as a paragraph or as long as five pages, depending on the length of the full report.

Usually, the recipient of the report doesn’t always have the time to read through the entire report. This summary gives the reader a gist of the important points.

Remember that although attached as the first page, this summary is always putting a perspective for the entire report, meaning that effort-wise, the writer always needs to include it at the end.

Most importantly, the summary should contain:

  • the purpose of the report
  • what you did (analysis) and what you found (results)
  • your recommendations; these recommendations should be short and not go beyond a page

Table of Contents

The report should begin with a table of contents. This explains the audience, author, and basic purpose of the attached report. It should be short and to the point.

This section is the beginning of your report. It highlights the major topics that are covered and provides background information on why the data in the report was collected. It also contains a top view of what’s covered in the report.

The body of the report describes the problem, the data that was collected, sometimes in the form of table or charts , and discusses with reasons. The body is usually broken into subsections, with subheadings that highlight the further breakdown of a point. Report writing format is very specific that way about clear and crisp headings and subheadings.

This just structures out readers clarity in understanding and further enhances the logical flow that can get hard to follow. Since a report has no personal bias or opinions, you can imagine that reading through a report can be a bit boring and people may find it hard to follow through. In such a case, it’s always best to create pointers and lay out the points in short and simple methods .

Note: Tables and figures must all be labeled

At the end of our main body lies the tying of ends together in the much-awaited conclusion . The conclusion explains how the data described in the body of the document may be interpreted or what conclusions may be drawn. The conclusion often suggests how to use the data to improve some aspect of the business or recommends additional research.

This solution then may be implemented to solve a given problem the report was made for in the first place. Big consultancies or service providers prepare reports in the form of Microsoft Powerpoint or the Keynote in Mac to present to the stakeholders. At the end of which lies the conclusive suggestion section.

If you used other sources of information to help write your report, such as a government database, you would include that in the  references . The references section lists the resources used to research or collect the data for the report. References provide proof for your points. Also, this provides solid reasoning for the readers so that they can review the original data sources themselves. Also, credit must be given where credit is due.

Lastly, comes the appendix. Although this one is not necessary, more like an optional element. This may include additional technical information that is not necessary to the explanation provided in the body and conclusion but further supports the findings, such as tables or charts or pictures, or additional research not cited in the body but relevant to the discussion. Note: Tables and figures must all be labelled.

In case you want to closely look at report writing format example or take a look at the report writing sample, our next chapter will have a clear example of the same. Stay tuned.

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  • Kinds of Reports
  • Introduction and Essential Elements of Report Writing

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What is Report Writing? A Beginner's Guide

Explore the art of effective communication in our blog, "What is Report Writing? A Beginner's Guide." Discover the fundamental skills needed for Report Writing and how it plays a crucial role in various aspects of life, from academics to the professional world. Get started on your journey to becoming a proficient Report Writer.

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Well, you're in the right place. In this blog, we will explain What is Report Writing and take you through the world of Report Writing step by step. We'll explore different Report types, learn about the Report Writing format, discover helpful tips, and even distinguish it from other types of writing. 

Table of Contents  

1) Understanding What is Report Writing? 

2) Types of Reports 

3) What is the Report Writing format?  

4) Tips for effective Report Writing 

5) Difference between Project Writing and Report Writing 

6) Conclusion 

Understanding What is Report Writing? 

Report Writing is the process of presenting information in a structured and organised way. It serves as a means of communicating facts, findings, or recommendations to a specific audience, typically in a written format. This type of writing is used in various fields, including academics, business, science, and government, to convey important details and insights. 

A Report typically starts with a clear purpose or objective. The Writer gathers relevant information through research, observation, or data collection. This data is then analysed and organised into a coherent document. Reports can vary in length, complexity, and style, depending on the intended audience and purpose. 

One of the key aspects of Report Writing is its structure. A typical Report consists of sections such as an introduction, methodology, findings or results, discussion, and a conclusion. These sections help readers understand the context, the process of gathering information, the outcomes, and the significance of the findings. 

Reports often include visual aids like charts, graphs, and tables to make complex data more accessible. Additionally, citing sources is essential to provide credibility and allow readers to verify the information.  

Report Writing Training

Types of Reports 

Different Types of Reports serve various purposes, and understanding their distinctions is crucial for effective communication in academic, professional, and organisational settings. Here, we'll explore four common types of Reports:  

Types of Reports

Routine Reports 

Routine Reports are regular updates on ongoing activities, often within an organisation. These Reports provide concise information about daily or periodic operations, helping stakeholders stay informed and make informed decisions.  

They focus on facts and figures, avoid unnecessary details, and typically follow a standardised format. Examples include daily Sales Reports, Attendance Reports, And Inventory Status Reports. Routine Reports are essential for tracking performance and ensuring smooth operations. 

Special Reports 

Special Reports are more in-depth and are created for specific purposes, such as investigating a particular issue or analysing a unique situation. These Reports require extensive research and a comprehensive presentation of findings. They are often used to address complex problems or make critical decisions.  

For instance, a company might commission a Special Report to evaluate the impact of a new product launch, or a government agency might prepare a Special Report on the environmental impact of a policy change. Special Reports provide a thorough examination of a specific topic and often include detailed recommendations. 

Formal Reports 

Formal Reports are comprehensive and meticulously structured documents characterised by a standardised format. They usually include a title page, table of contents, executive summary, methodology, findings, discussion, recommendations, and conclusion. Formal Reports are common in academic and corporate environments, as well as in government and research institutions.  

They are used to present detailed information and analyses, often for decision-making or academic purposes. A thesis, a business proposal, or an annual Financial Report are examples of Formal Reports. These Reports require a high degree of professionalism and follow strict formatting and citation guidelines. 

Informal Reports 

Informal Reports are less structured and often used for internal communication within an organisation. They are generally shorter and more straightforward than Formal Reports, emphasising brevity and efficiency. Memos, email updates, and short Progress Reports are common examples of informal Reports. 

They serve to share information quickly, often within a department or among team members. Informal Reports are valuable for everyday communication, problem-solving, and decision-making within an organisation, and they do not require the extensive structure and formality of Formal Reports. 

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What is the Report Writing format?  

Report Writing Format is a way of organising and presenting information in a concise and clear manner. It usually follows a standard structure that can be adapted to different purposes and audiences. A typical Report Writing format consists of the following elements:  

Elements in Report Writing

a) Title page : This is the first page of the Report that contains the title, the author’s name, the date, and any other relevant information. 

b) Table of contents : This is an optional page that lists the sections and subsections of the Report with their corresponding page numbers. 

c) Executive summary (or abstract) : This serves as a concise summary outlining the key points and discoveries within the Report. It should be written in a clear and concise manner and highlight the purpose, scope, methodology, results, analysis, conclusion, and recommendations of the Report. 

d) Introduction : This is the first section of the Report that introduces the topic, background, objectives, and scope of the Report. It should also provide a clear statement of the problem or research question that the Report aims to address. 

e) Methodology : This is the section that describes how the data or information was collected and analysed. It should explain the methods, tools, techniques, sources, and criteria used in the research or investigation. It should also mention any limitations or challenges encountered in the process. 

f) Findings/results : This is the section that presents the data or information obtained from the research or investigation. It should be organised in a logical and coherent manner, using headings, subheadings, tables, graphs, charts, and other visual aids to illustrate the key points and trends. 

g) Analysis and discussion : This is the section that interprets and evaluates the findings or results of the Report. It should explain what the data or information means, how it relates to the problem or research question, and what implications or conclusions can be drawn from it. It should also compare and contrast the findings or results with other relevant sources or literature. 

h) Conclusion : This is the final section of the Report that summarises the main points and findings of the Report. It should restate the purpose, objectives, and scope of the Report and provide a clear answer to the problem or research question. It should also highlight the main implications or contributions of the Report to the field or topic of interest. 

i) Recommendations : This is an optional section that provides suggestions or actions based on the findings or conclusions of the Report. It should be realistic, feasible, and specific and address any issues or gaps identified in the Report. 

j) References : This is a list of sources that were cited or consulted in the Report. It should follow a consistent citation style, such as APA, MLA, Harvard, etc. 

k) Appendices : These are additional materials that support or supplement the main content of the Report. They may include data tables, calculations, questionnaires, interview transcripts, etc. 

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Tips for effective Report Writing 

Here are some tips for effective Report Writing:  

Tips for effective Report Writing

a) Know your purpose and audience : Before you start writing, you should have a clear idea of why you are writing the Report and who will read it. This will help you decide what information to include, what tone and style to use, and how to structure and format your Report. 

b) Plan and research : You should plan your Report by outlining the main sections and sub-sections and identifying the key points and arguments you want to make. You should also research your topic thoroughly, using reliable and relevant sources and taking notes of the data and evidence you will use to support your claims. 

c) Write and edit : You should write your Report in a concise and clear manner, using simple and precise language and avoiding jargon and slang. You should also follow the Report Writing format that suits your purpose and audience and use headings, subheadings, bullet points, tables, graphs, charts, and other visual aids to organise and present your information. You should also edit your Report carefully, checking for spelling, grammar, punctuation, and formatting errors and ensuring that your Report is coherent and consistent. 

d) Use tools and software : You can use various tools and software to help you with your Report Writing process. For example, you can use Bing to search for information on your topic or to find examples of Reports written in different formats. You can write and edit your Report, using features such as grammar check, spell check, word count, citation manager, etc, in Google Docs or Microsoft Word. You can also use PowerPoint or Prezi to create and present your Report visually.

a) Purpose : Project Writing is usually done to demonstrate the student’s ability to apply their skills and knowledge to a specific problem or topic. Report Writing is usually done to present the results and findings of a research or investigation on a specific problem or topic. 

b) Format : Project Writing does not have a fixed format, but it may follow the structure of an essay, with an introduction, body, and conclusion. Report Writing has a fixed format, with a title page, table of contents, summary, introduction, methodology, findings/results, analysis/discussion, conclusion, recommendations, references, and appendices. 

c) Features : Project Writing is more creative and flexible than Report Writing. It may include personal opinions, reflections, or recommendations. Report Writing is more formal and objective than project writing. It should be based on reliable sources and data and avoid personal opinions or bias. 

d) Examples : Some examples of Project Writing are a business plan, a marketing campaign, a software development, a case study analysis, etc. Some examples of Report Writing are a Lab Report, a Market Research Report, a Scientific Report, a Feasibility Report, etc. 

Project Writing and Report Writing are different types of academic writing that require different skills and approaches. You should always check the requirements and expectations of your course and module handbooks, instructions from your lecturer, and your subject conventions before you start writing. 

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Conclusion 

Report Writing is a crucial skill that can open doors to various opportunities in your academic and professional life. By understanding What is Report Writing, the types of Reports, Report Writing formats, and following effective tips, you can become a proficient Report Writer. Moreover, recognising the differences between project writing, article writing, and Report Writing will help you choose the right approach for your communication needs. Finally, with the help of modern Report writing software, you can streamline the process and create impressive Reports that convey your message effectively.  

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What is Report Writing: Format, Examples, Types & Process

  • Table of Contents

Many professionals struggle to create effective reports due to a lack of understanding of the essential elements and organization required. This can lead to frustration and a failure to communicate key information to the intended audience.

In this blog, we’ll explore what is report writing, the types of reports, essential elements, and tips for creating effective reports to help you communicate your message and achieve your goals.

Definition of report writing? 

According to Mary Munter and Lynn Hamilton, authors of “Guide to Managerial Communication,” report writing is “the process of selecting, organizing, interpreting, and communicating information to meet a specific objective.”

What is report writing? 

Report writing refers to the process of creating a document that represents information in a clear and concise manner. Reports can be written for various purposes, such as providing updates on a project, analyzing data or presenting findings, or making recommendations.

Effective report writing requires careful planning, research, analysis, and organization of information. A well-structured report should be accurate, and objective, and contain a clear introduction, body, and conclusion. It should also be written in a professional and accessible style, with appropriate use of headings, subheadings, tables, graphs, and other visual aids.

Overall, report writing is an important skill for professionals in many fields, as it helps to communicate information and insights in a clear and concise manner.

What is a report? 

A report is a formal document that is structured and presented in an organized manner, with the aim of conveying information, analyzing data, and providing recommendations. It is often used to communicate findings and outcomes to a specific audience, such as stakeholders, or managers. Reports can vary in length and format, but they usually contain a clear introduction, body, and conclusion.

Types of report writing

By understanding the different types of report writing, individuals can select the appropriate format and structure to effectively communicate information and achieve their objectives. However, the kind of report used will depend on the purpose, audience, and context of the report.

1/ Informational reports: These reports provide information about a topic, such as a product, service, or process.

Further Reading : What is an information report

2/ Analytical reports: These reports present data or information in a structured and organized manner, often with charts, graphs, or tables, to help the reader understand trends, patterns, or relationships.

3/ Formal Reports: These are detailed and structured reports written for a specific audience, often with a specific objective. In comparison with informal reports , formal reports are typically longer and more complex than other types of reports. 

4/ Progress reports: These reports provide updates on a project or initiative, detailing the progress made and any challenges or obstacles encountered. 

5/ Technical reports: These reports provide technical information, such as specifications, designs, or performance data, often aimed at a technical audience.

6/ Research reports: These reports present the findings of research conducted on a particular topic or issue, often including a literature review, data analysis, and conclusions.

7/ Feasibility Report: A feasibility report assesses the likelihood of achieving success for a suggested project or initiative.

8/ Business Reports: These reports are used in a business setting to communicate information about a company’s performance, operations, or strategies. Different types of business reports include financial statements, marketing reports, and annual reports.

Structure of report writing 

The structure of a report refers to the overall organization and layout of the report, including the sections and subsections that make up the report, their order, and their relationships to each other. A report can we divided into three parts. 

Preliminary Parts:

  • Acknowledgments (Preface or Foreword)
  • List of Tables and Illustrations
  • Introduction (clear statement of research objectives, background information, hypotheses, methodology, statistical analysis, scope of study, limitations)
  • Statement of findings and recommendations (summarized findings, non-technical language)
  • Results (detailed presentation of findings with supporting data in the form of tables and charts, statistical summaries, and reductions of data, presented in a logical sequence)
  • Implications of the results (clearly stated implications that flow from the results of the study)
  • Summary (brief summary of the research problem, methodology, major findings, and major conclusions)

End Matter:

  • Appendices (technical data such as questionnaires, sample information, and mathematical derivations)
  • Bibliography of sources consulted.

This structure provides a clear and organized framework for presenting a research report, ensuring that all important information is included and presented in a logical and easy-to-follow manner.

Extra Learnings Role of a report structure in report writing  The report structure plays a crucial role in report writing as it provides a clear and organized framework for presenting information in an effective and logical manner. It ensures that the reader can easily understand the purpose and scope of the report, locate and access the relevant information.  The preliminary parts of the report, provide an overview of the report and aid navigation. The main text makes it easier for the reader to comprehend and analyze the information. And The end matter provides additional details and sources for reference. An organized report structure also helps the author to communicate their research and ideas effectively to the intended audience.

What is the report writing format? 

The format of report writing refers to the structure of a formal document that provides information on a particular topic or issue. The report writing format typically includes the following key components: 

8 Essential elements of report writing are: 

1/ Title: The title is the first thing that readers will see, and it should be clear and concise. The title should include the report’s subject or topic and the author’s name, date of writing, or who the report is for. Remember to keep the title brief and informative, avoiding vague or ambiguous language.

Example of Business Report Title Page:   “Market Analysis and Growth Strategies for XYZ Corporation” Author: Mary Johnson Date: January 2, 2022 Company: Earthcon Corporation Department: Strategy and Planning

In this example, the title page includes the name of the report, ‘Market Analysis 2022,’ the author’s name, ‘John Doe,’ the submission date, ‘January 1, 2024,’ and other details such as the name of the organization, ‘Earthcon Corporation.’

2/ Table of Contents : The table of contents provides an overview of the report’s contents. It should list all sections and subsections with clear headings. It is essential to make the table of contents organized and easy to read, allowing readers to locate specific information quickly.

Example of  Table of Contents I. Introduction…… 1 Purpose of the Report…… 2 Methodology Used…… 2 II. Executive Summary…… 3 III. Background and Context…… 3 IV. Analysis and Findings…… 4 Market Trends and Data…… 5 Competitor Analysis…… 6 SWOT Analysis…… 7 V. Recommendations and Conclusion…… 8 VI. References…… 9

3/ Summary : Also known as the executive summary, the summary provides a brief overview of the entire report. It should summarize the report’s main points, including findings, objectives, and recommendations. The summary should be written after the entire report is completed, and it should be concise and summarized in less than one page.

Example of executive summary: The Annual Sales Report for Earthcon Company shows a 10% increase in overall sales compared to the previous year. The report also reveals that the majority of sales came from the Midwest region and the target demographic is primarily males aged 25-40. Based on these findings, recommendations have been made to focus marketing efforts towards this demographic in the upcoming year.

4/ Introduction : The introduction introduces the report’s topic and informs readers what they can expect to find in the report. The introduction should capture readers’ attention and provide relevant background information. It should be clear and concise, including why the report was written and its objectives.

Example of Introduction:  This comprehensive report aims to analyze and evaluate the sales performance of EarthCon Corporation throughout 2024. It will look into detailed sales trends observed throughout the year, carefully examining the various factors that have influenced these trends. Additionally, the report will identify and highlight potential areas for growth, offering valuable insights and recommendations to drive future success.

5/ Body: The body is the longest section and includes all the information, data, and analysis. It should present information in an organized manner, often using subheadings and bullet points. The body should include all relevant research findings and data, often accompanied by visuals such as graphs and tables. It is essential to cite all sources correctly and remain objective, avoiding personal opinions or biases.

Example of Background and Context: This report seeks to analyze the influence of technological advancements on business productivity. Previous research has indicated a correlation between the adoption of innovative technologies and increased operational efficiency for Earthcon. The report will examine further into this topic and offer suggestions for maximizing the benefits of these advancements. Example of Analysis and Findings: The market trends and data show a steady increase in demand for innovative products, with a significant rise in sales in the past five years. In comparison, competitor analysis reveals that Earthcon Corporation is well-positioned to take advantage of this trend due to its strong brand reputation and product portfolio. A SWOT analysis also highlights potential areas for improvement and growth.

6/ Conclusion: The conclusion summarizes the findings and conclusions of the report. It should wrap up all the essential information presented in the body and make recommendations based on the report’s findings. The conclusion must be brief and clear, avoiding the introduction of any new information not previously presented in the body.

7/ Recommendations: The recommendation section should provide suggested goals or steps based on the report’s information. It should be realistic and achievable, providing well-crafted solutions. It is often included in the conclusion section.

Example of Recommendations and Conclusion: Based on the analysis, it is recommended that EarthCon Corporation invest in research and development to continue producing innovative products. Additionally, efforts should be made to expand into emerging markets to increase global reach. In conclusion, the Annual Sales Report shows positive outcomes and recommends strategic actions for future growth.

8/ Appendices: The appendices section includes additional technical information or supporting materials, such as research questionnaires or survey data. It should provide supplementary information to the report without disrupting the report’s main content. 

It is important to use clear headings and subheadings and to label tables and figures. Also, proofreading and fact-checking are critical before submitting the report. A well-crafted report is concise, informative and free of personal bias or opinions.

What are the features of report writing

There are several key features of effective report writing that can help ensure that the information presented is clear, concise, and useful. Some of these features include:

1/ Clarity: Reports should be written in clear and concise language, avoiding jargon or technical terms that may be confusing to the reader. 

2/ Objectivity: A report should be objective, meaning that it should be free from bias or personal opinions. This is particularly important when presenting data or analysis.

3/ Accuracy: Reports should be based on reliable sources and accurate data. Information should be verified and cross-checked to ensure that it is correct and up-to-date.

4/ Structure: A report should be structured in a logical and organized manner, with clear headings, subheadings, and sections. 

5/ Visual aids: A report may include visual aids such as charts, tables, and graphs, which can help to illustrate the key points and make the information easier to understand.

6/ Evidence: Reports should include evidence to support any claims or findings, such as statistics, quotes, or references to relevant literature.

7/ Recommendations: Many reports include recommendations or suggestions for future action based on the findings or analysis presented.

Significance of report writing

Report writing is a critical skill that can have a significant impact on individuals, and organizations. In fact, a report by the National Association of Colleges and Employers found that the ability to communicate effectively, including report writing, was the most important skill sought by employers.

  • Reports provide decision-makers with the information they need to make informed decisions.
  • Effective report writing demonstrates professionalism and attention to detail, which can help to build trust and credibility with clients.
  • Reports can inform planning processes by providing data and insights that can be used to develop strategies and allocate resources.
  • Reports often include recommendations or suggestions for future action, which can help to improve processes, procedures, or outcomes.
Further Reading: What is the significance of report writing

Report writing examples and samples

Annual-Business-Report-of-Reliance-industries

Example of Progress Report

Sample-of-progress-report

The essential process of report writing

Report writing requires careful planning, organization, and analysis to ensure that the report effectively communicates the intended message to the audience. Here are the general steps involved in the process of report writing:

Plan and prepare:

  • Identify the purpose of the report, the target audience, and the scope of the report.
  • Collect and examine data from different sources, including research studies, surveys, or interviews.
  • Create an outline of the report, including headings and subheadings.

Write the introduction:

  • Start with a brief summary of the report and its purpose.
  • Provide background information and context for the report.
  • Explain the research methodology and approach used.

Write the main body:

  • Divide the report into logical sections, each with a clear heading.
  • Present the findings and analysis of the research in a clear and organized manner.
  • Use appropriate visual aids, such as tables, graphs, or charts to present data and information.
  • Utilize a language that is both clear and Brief, and avoid using unnecessary jargon or technical terminology.
  • Cite all sources used in the report according to a specified citation style.

Write the conclusion:

  • Summarize the main findings and conclusions of the report.
  • Restate the purpose of the report and how it was achieved.
  • Provide recommendations or suggestions for further action, if applicable.

Edit and revise:

  • Review the report for errors in grammar, spelling, and punctuation.
  • Check that all information is accurate and up-to-date.
  • Revise and improve the report as necessary.

Format and present:

  • Use a professional and appropriate format for the report.
  • Include a title page, table of contents, and list of references or citations.
  • Incorporate headings, subheadings, and bullet points to enhance the report’s readability and facilitate navigation.
  • Use appropriate fonts and sizes, and ensure that the report is well-structured and visually appealing.

Important Principles of report writing

To write an effective report, it is important to follow some basic principles. These principles ensure that your report is clear, concise, accurate, and informative. In this regard, here are some of the key principles that you should keep in mind when writing a report:

1/ Clarity: The report should be clear and easy to understand. 

2/ Completeness: The report should cover all the relevant information needed to understand the topic

3/ Conciseness: A report should be concise, presenting only the information that is relevant and necessary to the topic. 

4/ Formatting: The report should be properly formatted, with consistent fonts, spacing, and margins

5/ Relevance: The information presented in the report should be relevant to the purpose of the report.

6/ Timeliness: The report should be completed and delivered in a timely manner.

7/ Presentation: The report should be visually appealing and well-presented.

Extra Learnings Styles of report writing When it comes to the style of report writing, it’s important to use hard facts and figures, evidence, and justification. Using efficient language is crucial since lengthy reports with too many words are difficult to read. The most effective reports are easy and quick to read since the writer has comprehended the data and formulated practical recommendations. To achieve this, it’s important to write as you speak, avoid empty words, use descending order of importance, use an active voice, and keep sentences short. The goal should be to write to express and not to impress the reader.  It’s also important to get facts 100% right and to be unbiased and open. By following these tips, one can create a well-written report that is easy to understand and provides valuable insights.

Differences between a report and other forms of writing

Reports are a specific form of writing that serves a distinct purpose and have unique characteristics. Unlike other forms of writing, such as essays or fiction, reports are typically focused on presenting factual information and making recommendations based on that information. Below we have differentiated report writing with various other forms of writing.

Essay vs report writing

Project writing vs report writing, research methodology vs report writing, article writing vs report writing, content writing vs report writing, business plan vs report writing, latest topics for report writing in 2024.

The possibilities for report topics may depend on the goals and scope of the report. The key is to choose a topic that is relevant and interesting to your audience, and that you can conduct thorough research on in order to provide meaningful insights and recommendations.  

  • A market analysis for a new product or service. 
  • An evaluation of employee satisfaction in a company. 
  • A review of the state of cybersecurity in a particular industry. 
  • A study of the prevalence and consequences of workplace discrimination. 
  • Analysis of the environmental impact of a particular industry or company. 
  • An assessment of the impact of new technology or innovations on a particular industry or sector. 

Report writing skills and techniques 

Effective report writing requires a combination of skills and techniques to communicate information and recommendations in a clear, and engaging manner.

From organizing information to tailoring the report to the intended audience, there are many factors to consider when writing a report. By mastering these skills and techniques, you can ensure that your report is well-written, informative, and engaging for your audience. Some of the primary ones are: 

1/ Organization and structure: Structure your report in a logical and organized manner with headings and subheadings.

2/ Use of data and evidence: Present objective data and evidence to support your findings and recommendations.

3/ Audience awareness: Tailor your report to the needs and interests of your intended audience.

4/ Effective visuals: Use graphs, charts, or other visuals to communicate complex information in a clear and engaging way.

5/ Editing and proofreading: Carefully edit and proofread your report to ensure it is error-free and professional.

6/ Tone: Use a professional and objective tone to communicate your findings and recommendations.

7/ Time management: Manage your time effectively to ensure you have enough time to research, write, and revise your report.

Tips for effective report writing

  • Understand your audience before you start writing. 
  • Start with an outline and cover all the important points. 
  • Employ clear and concise language.
  • Utilize headings and subheadings to organize your report.
  • Incorporate evidence and examples to support your points.
  • Thoroughly edit and proofread your report before submission.
  • Follow formatting guidelines If your report has specific formatting requirements.
  • Use visuals to enhance understanding.

What is the ethical consideration involved in report writing 

Ethical considerations play a crucial role in report writing. The accuracy of the information presented in the report is of utmost importance, as it forms the basis for any conclusions or recommendations that may be made. In addition, it is essential to avoid plagiarism by giving credit to the original sources of information and ideas. 

Another crucial ethical consideration is confidentiality, particularly when the report contains sensitive or confidential information. It is important to safeguard this information and prevent its disclosure to unauthorized individuals.

Avoiding bias in report writing is also crucial, as it is essential to present information in an objective and unbiased manner. In cases where research or data collection is involved, obtaining informed consent from human subjects is a necessary ethical requirement.

By taking these ethical considerations into account, report writers can ensure that their work is fair, accurate, and respectful to all parties involved.

Common mistakes in report writing 

There are several common mistakes that students and report writers make in report writing. By avoiding these common mistakes, students as well as report writers can create effective and impactful reports that are clear, accurate, and objective.

1/ Writing in the first person: Often, students and report writers commit an error by writing in the first person and utilizing words such as “I” or “me. In reports, it is recommended to write impersonally, using the passive voice instead.

2/ Using the wrong format: Reports should use numbered headings and subheadings to structure the content, while essays should have a clear line of argument in their content.

3/ Failing to introduce the content: The introduction of the report should introduce the content of the report, not the subject for discussion. It is important to explain the scope of the report and what is to follow, rather than explaining what a certain concept is.

4/ Missing relevant sections: Students and report writers, often miss out on including relevant sections that were specified in the assignment instructions, such as a bibliography or certain types of information. This can result in poor interpretation.

5/ Poor proofreading: Finally, not spending enough time proofreading the reported work can create unwanted mistakes. Therefore, It is important to proofread and correct errors multiple times before submitting the final report to avoid any mistakes that could have been easily corrected.

By avoiding these common mistakes, students and report writers can improve the quality of their reports. 

What are some challenges of report writing and how to overcome them

Report writing can be a challenging task for many reasons. Here are some common challenges of report writing and how to overcome them:

1/ Lack of clarity on the purpose of the report: To overcome this challenge, it is important to clearly define the purpose of the report before starting. This can help to focus the content of the report and ensure that it meets the needs of the intended audience.

2/ Difficulty in organizing ideas: Reports often require a significant amount of information to be organized in a logical and coherent manner. To overcome this challenge, it can be helpful to create an outline or flowchart to organize ideas before beginning to write.

3/ Time management: Writing a report can be time-consuming, and it is important to allow sufficient time to complete the task. To overcome this challenge, it can be helpful to create a timeline or schedule for the various stages of the report-writing process.

4/ Writer’s block: Sometimes writers may experience writer’s block, making it difficult to start or continue writing the report. To overcome this challenge, it can be helpful to take a break, engage in other activities or brainstorming sessions to generate new ideas.

5/ Difficulty in citing sources: It is important to properly cite sources used in the report to avoid plagiarism and maintain credibility. To overcome this challenge, it can be helpful to use citation management tools, such as EndNote or Mendeley, to keep track of sources and ensure accurate referencing.

6/ Review and editing: Reviewing and editing a report can be a challenging task, especially when it is one’s own work. To overcome this challenge, it can be helpful to take a break before reviewing the report and seek feedback from others to gain a fresh perspective.

By being aware of these challenges and taking proactive steps to overcome them, report writers can create effective and impactful reports that meet the needs of their intended audience.

Best Software for writing reports 

Report writing software has made it easier for writers to produce professional-looking reports with ease. These software tools offer a range of features and functionalities, including data visualization, collaboration, and customization options. In this section, we will explore some of the best report-writing software available:

1/ Tableau : This tool is great for creating interactive and visually appealing reports, as it allows users to easily create charts, graphs, and other data visualizations. It also supports data blending, which means that you can combine data from multiple sources to create more comprehensive reports.

2/ Zoho reporting : This tool is designed to help users create and share professional-looking reports quickly and easily. It offers a variety of customizable templates, as well as a drag-and-drop interface that makes it easy to add data and create charts and graphs.

3/ Bold Reports by Syncfusion : This tool is designed specifically for creating reports in .NET applications. It offers a wide range of features, including interactive dashboards, real-time data connectivity, and customizable themes and templates.

4/  Fast Reports : This tool is a reporting solution for businesses of all sizes. It allows users to create reports quickly and easily using a drag-and-drop interface and offers a variety of templates and customization options. It also supports a wide range of data sources, including databases, spreadsheets, and web services.

Further Reading : 10+ Best Report Writing Software and Tools in 2024

What is the conclusion of report writing

The conclusion of report writing is the final section of the report that summarizes the main findings, conclusions, and recommendations. It should tie together all the different sections of the report and present a clear and concise summary of the key points. 

THE UNIVERSITY OF NEWCASTLE has given an inverted introduction framework that can use used for writing effective conclusions for reports. 

inverted-introduction-pyramid-framework

Example of conclusion in report writing:

The implication of the above diagram can be explained with the following example:  

1. RETURN TO TOPIC:

Social media has revolutionized the marketing landscape, providing new opportunities for brands to connect with their target audience.

2. RESTATE THESIS:

However, the complexities and limitations of social media mean that it is unlikely to completely replace traditional marketing methods. The role of the marketing professional remains crucial in ensuring that social media strategies align with the company’s overall goals and effectively reach the desired audience.

3. SUMMARY OF IDEAS DISCUSSED:

Automated tools cannot fully account for the nuances of human communication or provide the level of personalization that consumers crave. Therefore, the most effective marketing strategies will likely blend social media tactics with traditional marketing channels.

4. CONCLUDING STATEMENT [restating thesis]:

In conclusion, while social media presents significant opportunities for brands, the expertise of marketing professionals is still essential to creating successful campaigns that achieve desired outcomes.

Frequently Asked Questions

Q1) what is report writing and example.

Ans: Report writing involves preparing a structured document that delivers information to a particular audience in a clear and systematic manner. An example of a report could be a business report analyzing the financial performance of a company and making recommendations for improvement.

Q2) What is report writing and types of reports?

Ans: The act of presenting information in an orderly and structured format is known as report writing. Reports come in different types, such as analytical reports, research reports, financial reports, progress reports, incident reports, feasibility reports, and recommendation reports.

Q3) What are the 5 steps of report writing

The five steps of report writing, are as follows:

  • Planning: This involves defining the purpose of the report, determining the audience, and conducting research to gather the necessary information.
  • Structuring: This step involves deciding on the structure of the report, such as the sections and subsections, and creating an outline.
  • Writing: This is the stage where the actual writing of the report takes place, including drafting and revising the content.
  • Reviewing: In this step, the report is reviewed for accuracy, coherence, and effectiveness, and any necessary changes are made.
  • Presenting: This final step involves presenting the report in a clear and professional manner, such as through the use of headings, visuals, and a table of contents.

Q4) What is a report in short answer? 

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Notice Writing Class 8: Format, Examples, and Exercises

what is report writing class 8

Welcome to the ultimate guide on Notice Writing Class 8. In the academic journey of class 8 students, mastering essential communication skills is crucial, and one such skill is notice writing. Notices serve as formal announcements, conveying information to a specific audience. 

This article will guide you through the process of effective Notice Writing Class 8, the format, and examples, and provide useful tips for class 8 students to excel in this art.

Notice Writing Class 8: Understanding the Basics

Before we dive into the intricacies of writing a notice, let’s start with the fundamentals.

What is a Notice?

A notice is a written or printed piece of information that serves as a formal announcement or communication to a targeted audience. It is typically brief, direct, and to the point, conveying important details without unnecessary elaboration.

Importance of Notice Writing

Notices are an integral part of effective communication. They help disseminate information, make important announcements, and create awareness among the intended recipients. Proper notice writing ensures that the message reaches the audience clearly and efficiently.

People also read:

Format of a Notice Writing Class 8

To make a notice clear and organized, it should follow a specific format:

Heading: The heading should be catchy and indicate the purpose of the notice, such as “School Picnic Rescheduled.”

Date: The date of issuing the notice should be mentioned clearly.

Salutation: A polite salutation such as “Dear Students” or “Respected Members” should be used.

Body: The body of the notice should be concise, providing all the necessary details about the event or information.

Name and Designation: The name and designation of the person issuing the notice should be mentioned at the end.

Contact Information: Contact information such as email or phone number can be included for further inquiries.

You may also read:

Dos and Don’ts of Notice Writing Class 8

Writing an effective notice requires following certain guidelines. Here are some dos and don’ts to keep in mind:

Be Clear and Concise: Use simple language and present information in a straightforward manner.

Use Bullet Points: Organize information using bullet points for better readability.

Use Appropriate Tone: Adopt a formal and respectful tone, depending on the nature of the notice.

Be Specific: Provide all relevant details without ambiguity.

Proofread Carefully: Eliminate errors to maintain professionalism.

Avoid Ambiguity: Ensure your notice is not vague or unclear.

Don’t Overuse Technical Terms: Avoid using jargon that might confuse the audience.

Avoid Long Sentences: Keep sentences short and easily understandable.

Don’t Forget to Mention the Date: Always include the date of issuance.

Don’t Skip Proofreading: Neglecting proofreading can lead to embarrassing mistakes.

By adhering to these dos and don’ts, you can create well-crafted notices that effectively convey your message.

Key Points for Class 8 Students:

As class 8 students, mastering notice writing is essential for various school activities and examinations. Here are some key points to remember:

  • Understand the purpose of the notice before writing.
  • Keep the language formal and polite.
  • Practice writing notices regularly to improve your skills.
  • Pay attention to grammar, spelling, and punctuation.

Common Mistakes to Avoid:

While writing notices, students often make some common mistakes. Be cautious about the following:

  • Lengthy and unclear notices.
  • Neglecting to mention important details like dates and timings.
  • Using informal language and abbreviations. 

Notice Writing Topics for Class 8 

Here are some notice writing topics specifically tailored for Class 8 students:

1. school debate competition.

2. an inter-house sports meet and call for participants.

3. rescheduling of the school’s annual day function.

4. an art and craft exhibition in the school.

5. formation of a new eco-club in the school and inviting members.

6. a workshop on internet safety and cybersecurity for students.

7. participate in a community service project.

8. mock test series to prepare for upcoming exams.

9. music and dance performance for a cultural event.

10. photography contest on the theme “Nature’s Beauty.”

11. launch of a school newsletter and calling for contributions.

12. career guidance session for Class 8 students.

13. participate in a science model-making competition.

14. awareness program on the importance of conserving water.

15. tree plantation drive to celebrate World Environment Day.

16. inauguration of a new school library.

17. promote clean and green surroundings in the school.

18. participate in a road safety awareness program.

19. visit to a historical monument for educational purposes.

These notice writing topics are designed to be engaging and relevant for Class 8 students. They cover a wide range of themes, from academics and extracurricular activities to social and environmental awareness. Practice writing notices on these topics to enhance your notice-writing skills and effectively.

Examples of Notice Writing for Claas 8:

Heading: School Science Exhibition

Date: August 15, 2023

Dear Students,

This is to inform you that the annual science exhibition will be held in the school auditorium on August 25, 2023, from 10:00 AM to 2:00 PM. All students are required to participate and showcase their science projects. Your active participation will be highly appreciated.

St. Mary’s School

Heading: Community Clean-Up Drive 

Date: September 5, 2023

Dear Residents,

Join us for a community clean-up drive on September 15, 2023, from 8:00 AM to 12:00 PM. Let’s come together to make our neighborhood clean and green. Don’t forget to bring your gloves and water bottles.

Organizing Committee

Contact: [email protected]

Write in about 60 words a notice with the points: free distribution of textbooks to deserving students, time, date, and place, prior intimation to the committee office necessary.

Heading: Free distribution of textbooks 

Date: October 5, 2022

This is to notify you that free textbooks will be distributed from our school to the poor and needy students. The students are hereby informed that the books will be distributed from the Students’ Welfare Committee Room at 3 p.m. on September 9 next. Those who are interested in taking books free of cost are asked to inform the committee beforehand. They are also to deposit their guardians’ Income Certificates on time.

Students’ Welfare Committee

Quiz-Contest

Date: 9.7.2021

The students are hereby informed that a quiz contest will be held at our Assembly Hall at 1 p.m. on July 15 next. Certificates and attractive prizes will be given to the successful candidates. The willing students are asked to enlist their names to the undersigned. The students belonging to the Junior and Intermediate Groups will enlist their names at 1.30 p.m. on 10th July and those belonging to the Senior Group on 12th July at 3 p.m. at Room No. 5. Anyone willing to know more about the contest may please contact the undersigned.

Secretary, Quiz Committee.

Rabindra Jayanti Celebration

May 1, 2002

The students of our school are hereby notified that Rabindra Jayanti will be celebrated as usual at our school this year. The preparations for this function will start soon. For this, the names of students are hereby invited. Students can sing, recite, stage a drama, deliver speeches, etc. On the occasion when all the names of willing students are collected, there will be a screening on the basis of their performance. Students are asked to submit their names to the undersigned on or before the 5th of this month. For any further information, the undersigned may please be contacted. Cooperation from all is highly solicited.

Rahul Ghosh

Wrist Watch Found

25th August 2020

It is brought to the notice of the students of the School that I have found a wristwatch in the classroom of VIth standard during the lunch break. Its make is Titoni. The strap of the watch is red. Anybody who has lost the watch can meet me during the recess period and can have the watch from the undersigned.

Annual Sports Meet

7th December 2022.

All the students of the school are informed that our school is holding the Annual Sports Meet on The Meet will be inaugurated by the District Collector. Students who wish to participate in the Meet are requested to give their names to the Sports Secretary of the School by 30th November. The Meet will start at 9 a.m. in the Ambedkar Stadium.

Sports Secretary

Inter-School Debate Competition

April 3rd, 2023

This is to inform all the students of Std. IX to XII that an Inter School Debate Competition will be held in R.K. International School, Noida on 15th April. Interested students should give their names to their respective English teacher latest by 5th April for audition. For further details, contact the undersigned.

Limited Water Supply

August 17th, 2021

This is to inform the residents of the colony that as the cleaning of the water reservoirs is due, therefore the water supply will be affected on 28th & 29th of August. Kindly make necessary arrangements.

(President)

Example 10:

Inter School Cricket Series

April 6, 2023

This is to inform the members of school cricket team that our school is organising an Inter School Cricket Series from 15 to 20 April. The team members should start practising regularly and with discipline. For details, contact the undersigned.

Pahul Kumar

(Sports Captain)

Notice Writing Exercises Class 8 for Practice

Here are 25 notices designed for Class 8 students to practice notice writing:

1. Write a notice about an upcoming school field trip to a historical site.

2. Write a notice about a photography competition on the theme “My School Life.”

3. Write a notice about a guest lecture on the importance of STEM education.

4. Write a notice about a tree plantation drive in the school premises.

5. Write a notice about an inter-class science quiz competition.

6. Write a notice about a special assembly to celebrate World Environment Day.

7. Write a notice about a workshop on effective study techniques and time management.

8. Write a notice about an inter-house chess competition.

9. Write a notice about a speech competition on the topic “My Role Model.”

10. Write a notice about a fundraiser for the school’s annual charity project.

11. Write a notice about an exhibition on famous inventors and their inventions.

12. Write a notice about a creative writing workshop during the summer break.

13. Write a notice about a road safety awareness program in collaboration with the traffic police.

14. Write a notice about a school-wide cleanliness campaign.

15. Write a notice about a drawing competition on the theme “Unity in Diversity.”

16. Write a notice about an inter-school basketball tournament that your school will host.

17. Write a notice about a counseling session on managing exam stress.

18. Write a notice about a talent show audition for the school’s annual day celebration.

19. Write a notice about a visit by a renowned author for a bo will hostok reading and interaction.

20. Write a notice about an educational trip to a local art museum.

21. Write a notice about a workshop on basic first aid and CPR techniques.

22. Write a notice about a debate competition on the topic “Social Media: Boon or Bane.”

23. Write a notice about a community service project to clean a nearby park.

24. Write a notice about a movie screening and discussion on an inspiring documentary.

25. Write a notice about a science fair showcasing student projects and experiments.

These prompts will give Class 8 students an opportunity to practice notice writing while engaging with various topics and events relevant to their age group. Encourage creativity and attention to detail to craft effective and informative notices. Good luck!

FAQs on Class 8 Notice Writing 

Q: what is the word limit for a notice.

A: The word limit for a notice varies depending on the purpose and context. Generally, notices should be concise, ideally not exceeding 50-100 words.

Q: Can a notice be handwritten?

A: Yes, notices can be handwritten, especially in small community settings or for informal announcements. However, typed notices are more common for formal and official communications.

Q: Is it necessary to include contact information in a notice?

A: Yes, providing contact information adds credibility and allows recipients to seek further clarification if needed.

Q: Can a notice be used for marketing purposes?

A: Yes, notices can be used for marketing events, promotions, or product launches within a specific community or organization.

Q: How should I start and end a notice?

A: Begin the notice with a clear heading and date, and end it with the name and designation of the issuing authority.

Q: Can I use humor in a notice?

A: While humor can be engaging, it should be used with caution, especially in formal or sensitive notices.

Q: Can I use abbreviations in a notice?

A: No, it is best to avoid abbreviations in a notice as they may create confusion.

Q: Is it necessary to sign a notice?

A: Yes, a notice should always be signed with the name and designation of the issuing authority.

Q: How can I make my notice more engaging? 

A: To make your notice engaging, use an attention-grabbing heading and include relevant and exciting information.

Q: Can I use a notice for personal purposes? 

A: Notices are primarily used for official or formal communication, so it’s better to use other forms of communication for personal purposes.

Q: Can I mention contact numbers of individuals in a notice? 

A: It is not recommended to mention individual contact numbers in a notice. Instead, use a generic contact email or phone number for inquiries.

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  • Report Writing On Annual Day

Report Writing on Annual Day

Report writing is generally introduced in the English language syllabus when students are in 9th or 10th Classes. Writing a report means that one has to write in a detailed manner about an event. You may be asked to write a report on any event, and an annual day is one such event on which you would have to write a report.

Most of us have been a part of annual day celebrations and have enjoyed it thoroughly. But when you are asked to write a report about it, what would you possibly include in your report? Annual day celebrations take place in almost all schools around the world. The Annual Day celebration allows the school to celebrate another year of its being, and appreciates the students’ achievements in all curricular, co-curricular and extracurricular activities conducted throughout the year.

A number of cultural events also take place on this day. Annual day celebrations mainly take place at the end of the year in most schools. So if you want to write a report on annual day celebrations, then you must talk about when the annual celebration took place in your school/college, who had been invited as the special guest for the occasion, the students, performances on the occasion, prize distributions and also about the theme of the annual day (if any).

Let’s go through the following reports on annual day celebrations to get an idea of how to write one by yourself.

Report on Annual Day Celebrated in School

Kendriya Vidyalaya, Delhi, celebrated its 25th Annual Day on the 30th of December, 2021. Many eminent dignitaries were present at the annual day celebration, including the District Magistrate, the Chief Secretary, and Board Members of the school. All the students and their parents were invited to this function. The program started at 5:30 p.m. with the Principal delivering her commencement speech and the lighting of the diyas by the special guests. In the first half of the program, the students from kindergarten to Class 5 entertained everyone with their beautiful dance and drama performances. Before the commencement of the second half of the program, the Head Boy and Head Girl of the school invited the various students who had represented the school on different platforms and had brought glory to the school to come up on stage. The Chief Secretary and the Principal handed out certificates and prizes to those students. Soon after it, the Head Boy and the Head Girl jointly announced the publication of School Magazine, “Enigma”. The District Magistrate and Chief Secretary were asked to speak a few words on the auspicious occasion. Soon after their speech, the programme continued with the senior students performing the famous Shakespearean drama ‘Hamlet’. The mind-blowing performance got a standing ovation and much praise from the audience. Soon after that, the Punjabi students of the school performed the famous “Bhangra” and made everyone shake a leg! The choir group mesmerised the audience and the dignitaries with beautiful melodic songs. The parents kept cheering for their children who were performing on the stage. After three hours of grand performances by the students, the program ended with the Principal proposing the vote of thanks and extending her warm regards to everyone present at the Annual Day function.

Report on Annual Day Celebrated in DAV

On September 13, 2021, DAV School, Kolkata, celebrated its 50th Annual Day. The day’s events started in the morning with the teachers and the Principal participating in the “Havan”. Classes remained suspended for the day, and the students participating in the Annual Day were busy with the last-minute rehearsals. The program was scheduled to start at 6:00 p.m., and parents of all the students were invited. A huge stage was constructed with ample sitting space on the school ground for the function. The chief guests included dignitaries like the East Zone Coordinator, SDO, Assistant Police Commissioner and Board Members of the DAV committee. The program started at 6:00 p.m. as decided, with the lighting of the candles by the dignitaries and the introductory note of the Principal. The program started with the junior students entertaining the audience with their adorable dance and drama performances. After that, students of Class 7 and 8 performed a dance – drama based on Rabindranath Tagore’s ‘Chitrangada’, which impressed the audience beyond expectations. Soon after that performance, the Class 10 students performed a Bihu dance which got a lot of appreciation from the audience. The day’s events came to an end with the Principal delivering his vote of thanks and extending his warm regards to everyone present at the Annual Function.

Frequently Asked Questions (FAQs)

What is an annual day celebration.

An Annual Day celebration is when an organisation celebrates another year of its being, and appreciates the students’ achievements in all curricular, co-curricular and extracurricular activities conducted throughout the year.

When is Annual Day celebrated in schools/colleges?

Annual Day can be celebrated on any day as decided by the authorities of the school/college. However, Annual Day celebrations take place at the end of the year in most schools.

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Chapter 1: Introduction to Technical and Report Writing

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Learning Objectives

What is Technical Writing? [1]

You’re probably wondering what this “technical writing thing” is. Someone may even have told you, “It’s this course where they make you write about rocket science and brain surgery.” Well, not really, as you will see in a moment. Actually, the field of technical communication is essential in a wide range of fields and occupations. It is a fully professional field with degree programs, certifications, and—yes!—even theory. It’s a good field with a lot of growth and income potential; and an introductory technical-writing course for which this book has been developed is a good way to start if you are interested in a career in this field .

Technical writing is an audience-centered means of communication that provides a reader with clear and easy access to information. In the business world, time equates to profit, and profit is the force behind all business interaction. The technical writer and reader have a vis-à-vis relationship. The writer recognizes, respects, and addresses the importance of time in effective and efficient communication by providing documents written in specific formats, using unambiguous language to send clearly accessible information. The reader in turn thoroughly understands the information in order to give a thoughtful response.

The Meaning of “Technical”

Technical communication—or technical writing, as the course is often called—is not writing about a specific technical topic such as computers, but about any technical topic. The term “technical” refers to knowledge that is not widespread, that is more the territory of experts and specialists. Whatever your major is, you are developing an expertise—you are becoming a specialist in a particular technical area. And whenever you try to write or say anything about your field, you are engaged in technical communication .

Academic Writing Versus Technical Writing

The definite purpose, strict format and use of appropriate language in technical writing define the differences between technical writing and academic writing. The academic writer’s purpose may be to write an assignment, a story, a letter, etc.. These works may or may not have a reader. However, technical writing always has a definite purpose and will always have a reader. Regardless of the number of the intended readers of a document who may or may not read the document, the document will be read by the primary reader.

Workplace Writing

However, the focus for technical-writing courses is not necessarily a career as a technical writer but an introduction to the kinds of writing skills you need in practically any technically oriented professional job. No matter what sort of professional work you do, you’re likely to do lots of writing—and much of it technical in nature. The more you know about some basic technical-writing skills, which are covered in this guide and in technical-writing courses, the better job of writing you’re likely to do. And that will be good for the projects you work on, for the organizations you work in, and—most of all—good for you and your career .

Really Technical Writing

Keep relaxing, but you should know that professional technical writers do in fact write about very technical stuff—information that they cannot begin to master unless they go back for a Ph.D. But wait a minute! The technical documents have to ship with the product in less than nine months! How do they manage? Professional technical writers rely on these strategies to ensure the technical accuracy of their work:

  • Study of books, articles, reports, websites related to the product
  • Product specifications: what the product is supposed to do, how it is designed
  • Interviews with subject matter experts: the product specialists, developers, engineers
  • Product meetings during the development cycle
  • Live demonstrations of the product
  • Familiarization with similar, competing products
  • Experimenting with working models of the product
  • Most importantly, subject matter experts’ review of technical writers’ work for technical accuracy and completeness

Of course, experienced technical writers will tell you that product development moves so fast that specifications are not always possible and that working models of the product are rarely available. That’s why the subject matter experts’ review is often the most important.

Considerations of Technical Documents

There are key components of what makes a document strong. Therefore, writers keep these items in mind while constructing technical documents.

The Importance of Audience

Another key part of the definition of technical communication is the receiver of the information—the audience. Technical communication is the delivery of technical information to readers (or listeners or viewers) in a manner that is adapted to their needs, level of understanding, and background. In fact, this audience element is so important that it is one of the cornerstones of this course: you are challenged to write about highly technical subjects but in a way that a beginner—a nonspecialist—could understand. This ability to “translate” technical information to non-specialists is a key skill to any technical communicator. In a world of rapid technological development, people are constantly falling behind and becoming technological illiterates. Technology companies are constantly struggling to find effective ways to help customers or potential customers understand the advantages or the operation of their new products .

Not only is the the level at which you write important but so are the language choices you make as you do so. Please review the information on the following link for tips: Use Language that is Sensitive to Your Audience [2]

So relax! You don’t have to write about computers or rocket science—write about the area of technical specialization you know or are learning about. Also, plan to write about it in such a way that even Grandad can understand !

Formatting and Language

Formatting and appropriate language are the basic design elements of all technical documents. A format that shows a hierarchical structure and a coordinate structure of information le ads the reader thorough text.

Textbook image

Readers should be able to identify a writer’s organizational pattern very quickly when reading a technical document . This sometimes refers to a document being “reader friendly.” In addition , using appropriate language is significant in providing the reader with a thorough understanding of the purpose of the document, how the document relates to the reader’s needs, and what action is expected of the reader. [3]

A document may also have one reader (the primary reader) or several readers (the secondary readers). A primary reader is the person who ordered the report to be written or the person for whom a report is intended. These readers will usually read the entire report. Secondary readers are those readers who will read only the sections of the report that relate to them, their jobs, their departments, responsibilities, etc. For example, if a report was sent that detailed funding for different departments, a piping superintendent may only want to read the section that relates to piping. This is where format, the use of headings, is significant in allowing the reader easy access to information. When the piping superintendent can scan through the document and clearly find the heading that identifies his department saves time.

Cultural Communication

Technical writers need to be aware of the differences between the behavior and the norms, beliefs and values of specific cultural. According to Edward T. Hall and Mildred Reed Hall, In Understanding Cultural Differences, each culture operates according to its own rules (1990, pp. 3-4). Hall and Hall add that problems occur when members of one culture apply the rules to another culture (1990, pp. 3-4). To communicate effectively with other cultures, the technical writer needs to not only be aware of rules governing behaviors that can be observed but also of the not-so-obvious rules that govern the norms, beliefs, and values of the people of a culture. The invisible rules of a culture dramatically impact the acceptance of ideas, plans, and strategies. The Cultural Iceberg illustrates patterns of world communication, showing indicators of Institutional Culture (the obvious behavior of a culture), which can be clearly seen as the tip of the iceberg, and People Culture (the norms, beliefs and values of a culture), which cannot be seen and which are the barriers to successful communication .

Figure 2 The Cultural Iceberg

what is report writing class 8

Technical writers have a responsibility to their readers and to their employers to follow ethics when writing reports.

Law and Ethics Text with Watch

Technical writers must use words that demonstrate valid appeals to reason, avoiding emotional words and phrases that appea l to basic emotion instead of justifiable reasoning. In addition, technical writers must use valid references to support ideas and strategies, avoiding referencing non experts to sway readers’ support. Also, technical writers must use accurate numbers to report data, avoiding charts and tables that skew data. Using any type of fallacies in technical writing is unethical and could result in dire consequences.

Not only do technical writers have a responsibility to report accurate information, but they also have a responsibility to credit accurate sources of information. At no time is it acceptable to rearrange information in order to attempt to indicate that the writer is the source of someone else’s idea or to indicate that the writer read a report that included information he/she cited, when the primary source of the information was cited in another report. All sources must be referenced accurately in the text and cited on a reference page.

Daniel G. Riordan (2005), in Technical Report Writing Today, cites Dombrowski to define three threads of ethics:

One major thread is that the communicator must be a good person who cares for the audience. Communicators must tell the truth as convincingly as possible, because truth will lead to the good of the audience. Another thread is that the communicator must do what is right, regardless of possible outcomes. A third thread is that communicators must act for the greatest good for the greatest number of people (p. 16) .

In addition, Riordan (2005) references the “code of ethics of the Society for Technical Writers, and cites five of the code’s tenants:

My commitment to professional excellence and ethical behaviors means that I will …

  • Use language and visuals with precision.
  • Prefer simple direct expression of ideas.
  • Satisfy the audience’s need for information, not my own need for self-expression.
  • Hold myself responsible for how well my audience understands my message.
  • Report the work of colleagues, knowing that a communication problem may have more than one solution (Riordan, 2005, pp. 15-16) .

Hall, E. T. & Hall, M. R. (1990). Understanding Cultural Differences. Yardmouth: Intercultural Press, Inc.

Riordan, D. G. (2005). Technical Report Writing Today. Boston: Houghton Mifflin Company.

Visuals & Readability

To make a document more reader friendly, many technical writers rely on visuals to achieve this goal. [5] For example , la bels, callouts and captions are identifying text for graphics . Labels and callouts identify specific elements or features on a graphic; whereas captions are short phrases or sentences that describe the graphic. Notes, or footnotes, explain, or give credit.

Labels and Callouts

To identify specific elements or features, labels and captions are placed directly on the graphic or near it. “Although the terms are used interchangeably, labels are text identifiers that are self-explanatory in an image, while callouts are labels that require further information outside the image to explain what they are identifying” (Gurak 304). They supplement the visual information. But use them selectively; use them only if readers need them (Rude 116).

The advantage of labels is that the reader gains a basic understanding of elements in the graphic without referring to supplementary explanations. But, too many labels obscure the image. In this case, callouts are the better option. Use numbers or letters to identify each element and the supplementary explanations.

Guidelines for Creating Labels and Callouts

  • Determine the number of items to identify in the image (Gurak 308).
  • Estimate how much explanation each item requires to determine if labels or callouts are more appropriate (Gurak 308).
  • create a consistent visual style (Gurak 308)
  • use the same terms on the label or callout as in the text (Rude 116)
  • in general, all parts mentioned in the text should have a label or callout, and all parts with a label or callout should be mentioned in the text. (Rude 116)
  • Use a standard font and size for readability (Rude 116)
  • Align the labels and callouts for a neater appearance (Rude 116)
  • If callouts are used, place the explanatory text in a key next to the graphic.

Labels can take different forms (Gurak 304 – 306):

  • They may be placed directly on the graphic (whereby they become part of the graphic).
  • They may be placed around the graphic and use lines to point to the relevant element in the graphic.
  • Online, labels can be links or hotspots whereby more information about the element is displayed on mouse rollover.

This is an example of l abels placed directly on the graphic.

Map of Central Park with labelled streets and park areas.

Figure 3 Map of the West Side Central Park, NYC between 102nd and 110th Streets.

Here, the labels are placed around the graphic.

Drawing of a flower with all parts labelled with lines to their placement on the drawing.

Figure 4 Parts of a flower.

In this sample, when the mouse is rolled over the ‘Firebox’ label, the text will read: “Literally a box containing the fire. It is surrounded by water on the top and all sides. The bottom is a grate with an ash pan below that.” Additional information is displayed .

Anatomy of a steam locomotive. Each part of the train is labelled with a line to the part.

Figure 5 Labels as hotspots.

Callouts are best used when many parts of the image need to be labeled and each part requires a longer explanation. In fact, the label sequence may be in alphabetical or numerical (as in Figure 6) order. Ensure that the explanation is near the graphic.

Sample Nutrition Facts label from Macaroni and Cheese. Call outs on the left side point to different parts of the label, such as Start Here, Check Calories, Limit these Nutrients, Get Enough of these Nutrients, Footnote, and the Serving Size.

Figure 6. How to understand and use the Nutrition Facts Label.

Coded callouts are in numerical sequence; the explanation for each number appears below the graphic. The example above shows part of the explanation of Number 1 explanation only.

Captions, table, and graphics titles must clearly identify information to the reader. Interpretive captions usually require one or more sentences. Captions should be informational, without becoming too lengthy. Captions that are merely a title for a graphic are not very helpful (Franklin 96).

Writing Style for Captions

  • Captions for graphics include the title and any explanatory material, immediately under the graphic.
  • Words such as Figure, Illustration, and Table should be in bold type.
  • The caption should be italicized.
  • Treat tables and figures the same.

Good captions are what guide readers not only to see, but also to understand. Captions label graphics with titles and explain to readers what they are seeing, and how to interpret the information captured in the visual. The Franklin Covey Style Guide for Business and Technical Communication provides an excellent source for writing captions (Franklin 39 – 41).

Five Specific Style Rules

  • Use interpretive captions whenever possible. I nterpretive captions provide both a title and explanatory information, usually expressed in a complete sentence, to help readers understand the central point(s) that the writer wants to convey. A graphic and its caption should be clear and understandable without requiring readers to search for clarifying information in the text:
  • Figure 4. Cabin-Temperature Control System. Constant cabin temperature control is maintained by the system’s modulated cabin sensor.
  • This interpretive caption gives the title and then tells the reader the principle message – that the check valve provides near-zero risk. And, it states how the check valve provides near-zero risk (Franklin 39).
  • Figure 23. Check Valve . The risk of bad air entering the changer is near zero because the check valve permits air flow in one direction only.
  • This interpretive caption gives the title of the figure and emphasizes that the cabin has a constant temperature – a benefit provided by the feature described in the figure. The caption states clearly what the writer wants the reader to learn from the drawing (Franklin 39).
  • Avoid using short, often ambiguous, titles to replace interpretive captions. In the past, styles for technical and scientific documents used only short, simple title captions for visuals. These were often superfluous, providing no real information other than the obvious to the reader, i.e. – A Horse. Titles that are so short and cryptic that they sound telegraphic are not useful. Such captions are only useful when the graphics are self-explanatory, and require no interpretation (Franklin 40).
  • Number figures and tables sequentially throughout the document, and place the number before the caption. If an important figure or table is presented twice, treat it as two separate visuals and number each. Figure and table numbers should be whole numbers (Franklin 40).
  • Captions may appear below or above a visual, but consistency throughout a document is critical. Arguments support both options; choose one, warrant your choice, and be consistent.
  • Put the caption above the visual for better visibility when captions are used with slides and other project visual aids. Captions placed at the bottom may be blocked by the heads of those seated in front (Franklin 99).

Notes or footnotes are categorized as either explanatory or source notes. Explanatory footnotes are identified by a superscript number or letter. The order in which notes appear is important; explanatory footnotes are placed above source notes. And both are placed above the caption, if the caption is placed at the bottom of the illustration.

A pie chart about Toxic Chemical Releases. Below the chart, a footnote is listed with a source note and caption.

Figure 7. Placement of footnote, source note and caption.

Source: Rude, p. 115, modified.

The Writing Process [6]

Writing, especially when compiling a larger document, is not something you sit down, complete in one session, and quickly submit. This is especially true when writing for the workplace where accuracy and clarity are necessary. In fact, writing should be seen as a process that is recursive where the writer moves in and out of various stages of writing and often times revisits some of the stages. The writing process might consist of the following:

This is the planning done before writing a document. It may be defining the purpose of the task, analyzing the primary and secondary readers, sketching the document and what will go in each section, or gathering research.

This is writing and compiling a first draft of the document. Sometimes, the writer worries more about getting ideas down more than guaranteeing every punctuation or grammar choice is correct.

When a writer revises, a writer revisits the draft and makes substantial changes to it. This is more than editing. It is adding, deleting, and moving entire sections of the document around to prepare it as a final, comprehensive document. In fact, it is here that many writers ask others for feedback before revising to ensure that another, unbiased set of eyes have looked over the document and easily understand it.

This is the final part of the process. It is reading through the document several times while looking for clarity, consistency, and accuracy. In fact, consider reading your document aloud and listening to it as you do so instead of reading and “seeing” it. Most individuals communicate mostly through talking and listening. Therefore, when you read aloud, you can hear if something in your document doesn’t sound right and then correct it. You should be able to read it in a way that it is understandable and sounds conversational.

For additional information on the writing process, visit The Writing Center website for the University of Texas: University of Texas Writing Center & The Writing Process .

Using a process in the workplace and in our class will strengthen your documents significantly. In fact, remember that your documents reflect on who you are as student, technical writer, employee, and even researcher.

[1] Technical Writing. Authored by : Dr. Elizabeth Lohman. Provided by : Tidewater Community College. Located at : http://www.tcc.edu/ . Project : Z Degree Program. License : CC BY: Attribution , edited by Amber Kinonen , edits included in italics

[2] Use Language that is Sensitive to Your Audience. Provided by : Writing Commons. Located at : http://writingcommons.org/open-text/collaboration/143-common-comments/word-choice-/575-use-language-that-is-sensitive-to-your-audience . License : CC BY-NC-ND: Attribution-NonCommercial-NoDerivatives edited by Amber Kinonen , edits included in italics

[3] Image of Textbook. Authored by : Dominik Wagner. Located at : https://flic.kr/p/eoAvCb . License : CC BY: Attribution

[4] Image of Text with Watch. Authored by : Stephen Wu. Located at : https://flic.kr/p/tZ1LP . License : CC BY-NC-ND: Attribution-NonCommercial-NoDerivatives

[5] Norbert Elliot’s “Labels, Callouts, Captions and Notes” CC-BY Saylor, edited by Amber Kinonen , edits included in italics

[6] The Writing Process CC-BY Amber Kinonen

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Chapter 1: Introduction to Technical and Report Writing by Bay College is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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1.CM’S HOME OPENS TO SCHOOL CHILDREN Navya Sethi

New Delhi: October 5, 20__. The official residence of the Chief Minister of Delhi will soon be formally opened to school children for one hour every Tuesday and Friday. This unusual gesture has been made by the Chief Minister to make the children familiar with a wide variety of flora and fauna available in and around Delhi. The Chief Minister has also got a cabin converted into an activity room for the children. Here they will be provided information about various species. Once in a while, the Chief Minister will also interact with the children. A booklet containing relevant information about the various plant and animal species that can be seen at the Chief Minister’s residence has also been prepared. It includes interesting information about such trees as fish-tail palm, mulberry, bottle brush, and kadamba. A small pond has been created in the garden to enable the children to study the ecosystem. At least 59 species of birds can be spotted near the pond.

2.TALENT HUNT AT VISHAL BHARATI Anurag Tomer

Jabalpur: October 28, 20__. On 27 October, the last Saturday of the month, Vishal Bharati Public School, Jabalpur, organised a poster and slogan-writing competition. The competition was open to the students of Classes VI to X. Posters were to be made on Global Warming, Don’t Deny Children Their Childhood: Say No to Child Labor, or Jago Grahak Jago. Slogans were invited on Junk Food, Grow More Trees and Cracker-Free Diwali. Besides unearthing promising talent, the occasion provided a good opportunity to the participants to display their creativity and their concern for issues of great social importance.

3.Suppose you are Vandana Gautam, the staff reporter of the Hindustan Times. You have just covered  an event to bring about awareness on the issue of a girl child’s right to live. You prepared the following notes:

Event: Candlelight Vigil Organizer: Centre for Social Research (CSR) Occasion: International Girl child Day Date: Saturday, 8th October Place: India Gate Participants: Students of Delhi University, Lady Irwin College, social artists  Purpose: Awareness about a girl child’s right to live. Activities: Candle light vigil, street play Additional Information : Banners, posters showing male female ratio.  Taking information from these, write a report for newspaper in not more than 150 words.              

SAVE THE GIRLS

(by vandana gautam, staff reporter).

New Delhi, October 8. In memory of the one crore female population that India has lost over past 20 years, students of Delhi University and social activists organised a candlelight vigil at India Gate here on Saturday and voiced their concern over the decreasing male-female ratio in the country. A large number of people participated in the vigil and pledged their support to put an end to the practice of sex selective abortions. The students carried banners and posters depicting the alarming trend of fewer number of females compared with their male counterparts and encouraged the society to join their movement. Students of Lady Irwin College enacted a street play in the mindset of rural and urban households and the dangers of distorting the natural ratio. The event which coincided with the international Girl Child Day, was organised by the centre for social research (CSR) to spread awareness about the girl child’s right to live. 

 4.Read the following report to understand clearly how reports are written.

Sheila dikshit’s bungalow open to school children, nandita das, new delhi: november 9, 2010..

The official bungalow of Sheila Dikshit, the Chief Minister of Delhi, at 3, Moti Lal Nehru Place, will soon be formally opened for school children for one hour every Tuesday and Friday. This unusual gesture has been made by Mrs. Dikshit to make the children familiar with a wide variety of flora and fauna available in and around Delhi. The Chief Minister has also got a cabin converted into an activity room for the children. Here, they will be provided information about various species. Once in a while, the chief Minister herself will interact with the children. A booklet containing relevant information about the various plants and animal species that can be seen at the Chief Minister’s residence has also been prepared. It includes interesting information about trees such as, fish tail palm, mulberry, bottle brush and kadamba. A small pond has been created in the garden to enable the children to study the ecosystem. At least 59 species of birds can be spotted near the pond.  

5. Newspaper report — A report about an accident/incident. 

Bus mows down two school children, by local correspondent.

Delhi, June 23rd : In what may be called another ghastly accident, two school boys Ashish and Binu were brutally mowed down by a blueline bus operating in the Trilok Puri area. The boys who were on their way back home from school were walking down the road when a speeding bus, which had swerved from the opposite side, ran over the two boys. The boys died instantly. 

The crowd on the busy road immediately reacted and prevented the bus driver from making his escape. The angry mob pulled him out and beat him brutally. He is languishing in a hospital. Meanwhile, an FIR has been lodged with the local police station. The bus has been impounded and the driver’s licence too has been confiscated. The SP Traffic has ordered an inquiry against the driver and the owner of the bus.

6. A function held in your school Inauguration of School Auditorium—a repon for the school magazine. 

School auditorium inaugurated by home minister .

Last week the school auditorium was formally inaugurated by the Chief Guest, Shri L.K Advani Hon’ble Home Minister, Government of India. The function was attended by 2000 parents and local VIPs. The Chief Guest reached the school punctually at 5 p.m., where he was welcomed with bouquets and a proper salute by the scouts and guides and then escorted to the main entrance of the hall. He formally inaugurated the auditorium by lighting the traditional lamp, unveiling the statue of the founder father of the school, late Shri Ratan Lalji Thakur and putting a floral garland round his neck.

After this brief ceremony, everybody moved into the auditorium where the Principal formally welcomed the Chief Guest. This was followed by a ballet entitled ‘Sita Ka Tyag’ put up by the children of the school. At the end of the program, the Chief Guest gave away awards and scholarships to deserving students.

In his address, the Hon’ble Minister congratulated the students who were honored and the school parents on the acquisition of such a beautiful and modern auditorium and hoped that this would motivate students and teachers to organize not just cultural programs but also use it for seminars and conferences and provide a healthy platform for inter-school interaction. He lauded the efforts made by the management to provide its students with the best infrastructure and said he hoped students would live up to the ideal of their founder fathers by following their example of bringing excellence in everything they did.

The Head Boy later proposed the vote of thanks and the ceremony came to a close.

Gunita Thakur

7. Report about a survey:

Maruti Udyog carried out a survey last month to find out what an average middle-class man would consider as most important while selecting a car. 

About 10,000 randomly chosen men and women were given a questionnaire to complete.

On analysis of the results, it was found that 100% people wanted a car with all safety measures. 90% people preferred a small car because it was economical and easy to maneuver on small streets and busy roads. Almost all preferred a car with diesel engine and heavier steel body. 50% people felt that the leg space should be increased and there should be more luggage space. Surprisingly, white still remains a popular color with a vast majority. When asked if they would buy a bigger car if the prices were brought down, 60% people said ‘no’. The main reason was that the small car was easy to manipulate on busy roads.

8.Girl crushed to death

Staff Reporter

Hyderabad: A nursery student Soni (4), going home along with her mother, was crushed to death when a school bus hit her near Borabanda on Saturday. The bus driver was arrested. The mother, Yashoda, who works as a laborer with the Water Works department, was returning home with her child.

9.Delhi shivers on the coldest day in 70 years

New Delhi : Delhi experienced its coldest day in over 70 years on Sunday as chilly winds from the North west swept the city throughout the day, forcing the Delhi Government to order closure of all primary schools, including private institutions, till January 11.

The sudden dip in temperature to 0.2 degrees Celsius early in the morning and cold wave conditions during the day forced people to stay indoors on a bright sunny day. Significantly, the minimum temperature remained at 0.2 degrees Celsius between 5.30 a.m. and 6 a.m. at Palam. Prior to this, Delhi had recorded a minimum temperature of minus (-) 0.6 degrees on January 10, 1935.

While the minimum temperature remained even degrees below normal, the maximum temperature was two degrees below normal at 18.7 degrees Celsius.

10.South Zone beats North Zone, Lifts Vizzy Trophy

Special Correspondent

Hyderabad : South Zone emerged triumphant in the all India Vizzy Trophy cricket championship with an emphatic 182-run win over North Zone on the concluding day of the four-day final here on Tuesday.

11.Mr J.B. Harrison at Ideal Public School

Mumbai, February 24 Mr J.B. Harrison, of the English Language Teaching Institute (Mumbai) visited Ideal Public School, Mumbai, yesterday and gave a speech on “Indian Errors in English”. He spoke on the points of English usage and pronunciation which are usually problematic to Indians. His speech was immensely useful to the students and staff of the school as well as others who attended. At the end of his speech, he answered the questions asked by the audience.

Mr Ashok Mehta, Principal, while proposing a vote of thanks, commented that it was the most valuable speech that he had ever heard.

12.Ruskin Bond Chief Guest at the 42nd Kolkata Book Fair

Rajarhat, 12 November: The 42nd Kolkata Book Fair opened its doors to book lovers this afternoon amidst much fanfare. The fortnight-long fair is focusing on children’s literature this year. Booksellers from across the world, including Columbia, Sri Lanka and Japan, are participating this year. In keeping with this theme, the chief guest was Ruskin Bond, one of India’s best-known children’s writers and the creator of beloved characters such as Rusty and his grandfather. Inaugurating the fair along with Chief Minister Mamata Banerjee, Bond said that he looked forward to interacting with his readers. ‘I have heard so much about the love of books that people in Kolkata have. It is really exciting, especially at a time when kids are moving away from books and towards video games and television,’ Bond said.

Reflecting youngsters’ interest in things other than the printed word, the theme pavilion on international children’s literature had kiosks with e-book readers and other interactive gadgets. I found some of the gadgets quite interesting, but I prefer the feel of an actual book over a device,’ said Purba Ghosh, a fourteen-year-old who had come to the fair with her parents. This year, extensive arrangements have been made for people who are differently abled. There are toilets with wheelchair accessibility and ramps at the entrances of every book stall. The western corner of the fair has a cluster of restaurants serving a variety of delicious dishes. There are three fully equipped fire trucks stationed at designated spots in case of accidents.

On Wednesday, there will be a panel discussion with eminent children’s authors on the topic, The relevance of books in today’s world of fast-paced technology. The panel will include Bond and authors like Manjula Padmanabhan, Anushka Ravishankar and Devdutt Pattanaik.

The Publishers’ and Book Sellers Guild had announced that there would be 397 book stalls this year. Last year the maximum sales were seen in the textbook segment. The fiction section is expected to have a boost because the fair coincides with the Children’s Day celebrations.

13.Air India Flight Makes Emergency Landing

Mumbai, 25 May: An Air India Boeing 747 flight made an emergency landing at Mumbai Airport ten minutes after take-off yesterday evening. All 300 passengers were safe, though a bit rattled after the experience. The flight was bound for Delhi, The airport authorities confirmed that the pilot decided to land when he felt there was a glitch with the functioning of one of the wings. After checks the airline engineers were able to confirm that nothing was seriously amiss. The pilot, Captain Anuradha Singh said, ‘I felt the left wing was malfunctioning and decided to land. We were in touch with the ground control throughout and there was never any question of undue risk.’ The flight was delayed by a total of two hours and forty-five minutes. The passengers were evacuated and the aircraft was thoroughly checked by a crew of fifteen personnel. Those with onward flights were understandably upset. The airline offered to re-book flights for those passengers who might miss their onward flights. Some of the passengers in Al 747 felt that more rigorous ground checks should be made mandatory. Gouthami Krishna murthy, the chairperson and owner of Wanderlust Travel and Tourism, was on her way to catch a flight to Rio de Janeiro to attend an international tourism convention. ‘I missed my connecting flight because of the delay. We should demand more thoroughness from our airlines in this country so that passengers do not have to face such inconveniences over a small matter. The emergency landing could have been prevented had the ground crew been more thorough with their checks in the first place,’ an irate Krishna murthy commented. There have been fifteen emergency landings in the last year throughout India. There were no casualties in any of these cases. In most cases, technical faults had forced the hand of the pilot.

14.Chennai Oil Spill

Nisha Phadke

2 February, 20___

Two cargo ships, MT Dawn Kancheepuram and MT Maple, carrying LPG and petroleum oil lubricant, collided near Chennai’s Kamarajar Port on 28 January, 20 Initially denied by the port authorities, the incident could not be hidden for long as the oil spill spread to about 30 km along the coastline over the next couple of days.

Nearly 60 tonnes of sludge has been removed so far from the coast by volunteers, port workers and the coast guard. About 20 tonnes still remains as efforts continue. Almost 1500 workers and volunteers are working on the cleaning operations and the coast guard helicopters are monitoring the oil slick. Manual operations have to be relied upon as the suction pumps have been unable to suck out the sludge.

The Tamil Nadu Fisheries Department Minister Jayakumar said that appropriate action will be taken against the shipping companies involved in the spill. Though the minister also said that no marine life had been affected by the oil spill, environmentalists claim that at least half a dozen endangered Olive Ridley Turtles and several fish have been poisoned due to it. Emily Titus, an environmentalist, said that the oil spill will affect oxygen supply to the aquatic species in the area and many will die due to that. But in the absence of a baseline figure, the loss of these species cannot be estimated. The minister, however, is optimistic that the situation is under control.

15.Theft in the School Library

Kashipur: 16 March 20XX: On the night of 10 March 20XX, over 100 books from the New Vista’s library had gone missing. The librarian, Mr Karak had discovered the main door ajar with the lock broken. A long search was conducted that night around the campus by the librarian and students from the hostel. Some of the books that were missing were very old, first edition copies and therefore quite expensive. It was a huge loss for the school. The police were informed the next day and they conducted preliminary questioning of all students and staff for three days. On 15 March 20XX, Mr Karak found the books placed neatly in front of the library. The police are stumped at these strange happenings. In spite of the strange circumstances under which the books were returned, the school was glad that the books were back in good condition. The culprits have still not been identified.

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  1. Report Writing Format Class 8 Examples, Topics, Exercises

    A report is a formal document that is written to convey information or data about a particular topic or event. It is usually written in a concise and objective manner and is based on facts, observations, and analysis. In Class 8, students are often required to write reports on various topics.

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    Report Writing Tired of ads? Question 1 - Report Writing - Writing - English Class 8 Last updated at May 29, 2023 by Teachoo You are Rajan, a reporter of 'The Hindu'. You saw the 'Taj Mahotsav', a fair held in Agra. Write a report in about 150 words on the same. Tired of ads? Get Ad-free version of Teachoo for ₹ 999 ₹499 per month Tired of ads?

  3. How to Write a Report?

    A report is a document of the summary of an event, issue, or a topic. A report is never a fictional story. Writing a report aims to let the unaware readers know about a particular topic or idea. However, there is no particular definition of a report. Any discourse, written or verbal, covering a particular topic is known as a report.

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    Report writing serves as a precious tool for Class 8 scholars to develop their jotting chops and express their studies and gests in a structured manner. It enables them to showcase their creativity, critical thinking, and capability to communicate effectively.

  5. Report Writing Format with Examples

    Report Writing Format: Report writing is a formal mefthod of writing wherein a deep analysis of the subject is done. The facts and information in the formal report should be correct. The tone and writing style are primarily formal. The information is presented in an objective manner. Personal opinions cannot be termed as a report.

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    Nov 4, 2023 9 minute read The term "report" refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know.

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    Report writing 4 mins read Important Questions Your club organised a blood donation camp in your city. Write a report in about 100 words. Medium View solution > Write a Report to be published in your school magazine on 'Environment Day Celebration.' Medium View solution > The annual day gathering function was arranged in your Junior College.

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    A report is a concise piece of writing that uses facts and evidence to look at issues, situations, events or findings. Reports are informative texts that aim to analyse different topics with a specific purpose and audience in mind. Reports are a form of non-fiction and aim to be as objective as possible, focusing on facts.

  11. Steps in Report Writing: Report Writing Format Explained

    The report writing format or steps are as below: 1. Executive summary - highlights of the main report 2. Table of Contents - index page 3. Introduction - origin, essentials of the main subject 4. Body - main report 5. Conclusion - inferences, measures taken, projections 6. Reference - sources of information 7. Appendix

  12. How to Write a Report: A Guide to Report Formats with Examples

    A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue. The idea is that people who are unfamiliar with the subject can find everything they need to know from a good report.

  13. Report Writing

    It involves writing a formal document that presents information, findings, or results of an investigation or research on a specific topic. The report may include an introduction, methods, results, discussion, and conclusion sections.

  14. Report Writing Format, Template, Topics and Examples

    March 8, 2023 by Prasanna Report Writing Format 2021: What is a Report? Why is Report Writing Important? A report is the formal documentation of an event, a person, or another entity. Essentially, it provides details, insights and facts that are organised in the form of a document. Report writing is the process of writing such a report.

  15. What is Report Writing? Introduction, Types & Format

    Report Writing is the process of presenting information in a structured and organised way. It serves as a means of communicating facts, findings, or recommendations to a specific audience, typically in a written format. This type of writing is used in various fields, including academics, business, science, and government, to convey important ...

  16. What is Report Writing: Format, Examples, Types & Process

    8/ Business Reports: These reports are used in a business setting to communicate information about a company's performance, operations, or strategies. Different types of business reports include financial statements, marketing reports, and annual reports. Structure of report writing

  17. Report Writing Format with Templates and Sample Report

    2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot. 3.

  18. What is the format of report writing?

    Class 8 Exam > Class 8 Questions > What is the format of report writing? Download as PDF What is the format of report writing? Verified Answer What is the format of report writing? Here are the main sections of the standard report writing format: Title Section - This includes the name of the author (s) and the date of report preparation.

  19. Notice Writing Class 8: Format, Examples, and Exercises

    Notice Writing Topics for Class 8. Here are some notice writing topics specifically tailored for Class 8 students: 1. school debate competition. 2. an inter-house sports meet and call for participants. 3. rescheduling of the school's annual day function. 4. an art and craft exhibition in the school.

  20. Report Writing on Annual Day

    Report Writing on Annual Day: This article is about the process of writing a report on annual day celebrations. It includes a number of reports on annual day celebrations, and the various aspects that need to be included in a report. ... After that, students of Class 7 and 8 performed a dance - drama based on Rabindranath Tagore's ...

  21. Chapter 1: Introduction to Technical and Report Writing

    field. Technical writing is an audience-centered means of communication that provides a reader with clear and easy access to information. In the business world, time equates to profit, and profit is the force behind all business interaction. The technical writer and reader have a vis-à-vis relationship.

  22. Report Writing Free Practice For Class 8

    It includes interesting information about trees such as, fish tail palm, mulberry, bottle brush and kadamba. A small pond has been created in the garden to enable the children to study the ecosystem. At least 59 species of birds can be spotted near the pond. 5. Newspaper report — A report about an accident/incident.