how do i write a cover letter for a government job

• How to Write a Cover Letter for Government Job
• Federal Resume Guide
• Resume Writing Help

Cover letters are often the first exposure a hiring committee has to a job applicant. For job hunters, however, writing cover letters is a common source of frustration. It can be difficult to know what to include in a cover letter for even civilian jobs. Writing cover letters for government jobs  can be even trickier due to the specific criteria that must be included. The following article describes everything an applicant needs to know to write an eye-catching cover letter tailored specifically to federal jobs.

Table of Contents

• 1 What is a Federal Cover Letter?
• 2 Why Do You Need to Write a Federal Government Cover Letter?
• 3 General Requirements for Writing a Cover Letter
• 4 How to Start Writing a Federal Cover Letter
• 5.1 1. Header
• 5.2 2. Introduction
• 5.3 3. Professional experience
• 5.4 4. Conclusion
• 6 Additional Cover Letter Writing Tips
• 7 Free Sample Government Cover Letter for a Job Application

What is a Federal Cover Letter?

A federal cover letter, much like a civilian cover letter, is an employer’s first impression of a job applicant. It is the applicant’s opportunity to briefly highlight his or her skills, experiences and achievements in an effort to demonstrate to an employer why the applicant is a good match for the company. While the same information can be found on a federal resume, the cover letter presents the most important information clearly and succinctly while also giving the employer a glimpse of the applicant’s personality. Here is a federal cover letter format , which we will consider more precisely later on:

Check Out Related Articles: Best Federal Resume Writing Service  and Professional Military Resume Writers

• Header → contact information (full name, address, mobile number and email address), date.
• Introduction → address your federal cover letter directly to the HR , specify exact job description.
• Professional experience → indicate 3-4 accomplishments, which match the job requirements.
• Conclusion → show a high degree of motivation and write a personalized thank you note .

Why Do You Need to Write a Federal Government Cover Letter?

Most federal resumes are between three and five pages or more in length and receive less than a minute’s attention during an initial review. A cover letter can direct the hiring committee’s attention to the applicant’s most relevant or impressive professional skills, experiences, and achievements. A federal cover letter is also the applicant’s opportunity to sell himself or herself to the hiring committee and demonstrate why hiring the applicant will benefit the company.

A strong and impressive cover letter for federal job application can increase the applicant’s likelihood of moving to a more thorough review during the hiring process.

General Requirements for Writing a Cover Letter

Cover letters for government jobs application should be no more than three to four paragraphs in length and should fit on a single page. It is intended to highlight the most relevant skills and experiences and to make a positive first impression to the hiring committee. Therefore, it is important to be specific and succinct. The applicant should avoid flowery language and make sure that anything included in the federal government cover letter illustrates how hiring the applicant would benefit the company.

When formatting a cover letter for a federal job, it is important to use a simple, clean and professional font. Using a font such as Comic Sans is not recommended . Times New Roman or Calibri are preferred choices . It is the best federal cover letter format.

Ideally, the font type, font size, and header formatting should match that used in the applicant’s federal resume.

Just as with a federal resume, a cover letter for state government job should use specific numbers: years and dollars . Many federal employees focus on time and money saved, income earned, efficiency and productivity. Using hard numbers can catch the eye of the hiring committee and employer.

How to Start Writing a Federal Cover Letter

The most important step to take before writing a cover letter for a federal job is to carefully read the entire job announcement first. Each job announcement is different and contains specific required qualifications and information that must be included in the cover letter and federal resume. If these skills and qualifications are not addressed in a cover letter and resume, the entire job application can be rejected early in the review process.

• Print out each job announcement (1)
• Highlight each qualification and skill listed in the job (2)
• Choose between three and five to address in the cover letter (3)

Remember, all of these must be addressed in the federal resume, but a cover letter for job application should highlight the three to five most important qualifications . Do this for each job announcement so that the cover letter can be customized for each job position sought.

It is also helpful to research the agency listed in the job announcement. A cover letter is an applicant’s first opportunity to sell himself or herself to the company and it is important that the cover letter demonstrates how the applicant’s skills, experience and qualifications can benefit the company. The most impressive federal cover letters demonstrate a familiarity with the company’s mission, culture and programs.

A federal cover letter is not the place to mention hobbies, experiences that do not directly related to the job qualifications or details about the applicant’s personal life.

What to Include in a Cover Letter for Government Jobs

The first thing that must be included in a federal cover letter is contact information. The header of the cover letter should include the applicant’s name, phone number, address, and email address. This information should be centered at the top of the page.

2. Introduction

A federal cover letter should then address the recruiter, employer or hiring committee. If a specific name is known, it is important to address the letter using the reviewer’s name and proper title. For example:

• Dear Ms. Lofgren
• Dear Mr. Johnson

Next, the applicant should write a brief introduction that states the desired position and why he or she would be good for the role. In this paragraph, include one or two past experiences that would indicate a good match with the company and role.

It should be clear to the hiring committee within the first paragraph that the applicant is a great match for the open role.

How to write the introductory paragraph:

When writing the introductory paragraph, it is important to avoid statements of beliefs or personal judgment without including strong examples of proof to back the statement up.

• My leadership caused an increase in company productivity.

Instead, phrasing it in a way that emphasizes something that can be proven will look more impressive to a hiring committee.

• In my role as a department manager, I created and established an employee incentive program that ultimately led to a 45% increase in team productivity.

3. Professional experience

Following the introduction, the applicant should present a brief overview of his or her professional experience . This section should include the applicant’s previous relevant work experiences. It is important to use the exact wording for skills, experiences and qualifications listed in the job announcement in the description.

For example , if the job announcement lists project management as required work experience, the cover letter should use the term “project management” when discussing relevant work experience.

When listing and describing a professional experience, the applicant should avoid using vague language. It is important to be specific but succinct in discussing the experience and why that experience would beneficial to the role rather than simply giving a list of experiences. A list of experiences can be found in the applicant’s resume and the government cover letter is the place to describe how the experience can be an asset to the company.

In this main paragraph, the applicant should relate specific qualities of the company’s culture, mission or purpose to his or her own experiences and skills. This helps demonstrate to the hiring committee that the applicant not only has done the research necessary to get to know the company but also that the applicant has attention to detail and a desire to be a part of the company.

If the applicant has any gaps in his or her resume or there is another item in the application that might be easily misunderstood or cause confusion or concern to the hiring committee, the applicant should address that in the cover letter prior to the conclusion.

It is important not to dwell or emphasize personal, educational or experiential weaknesses, but providing a succinct and non-defensive explanation can help answer any initial questions the hiring committee might have.

In addition to explaining resume gaps, the applicant should also include in this section an explanation for any instances in the resume where it is stated that supervisors or previous employees should not be contacted. This is an important addition because it reassures the hiring manager that the applicant isn’t attempting to hide important information from the review committee.

4. Conclusion

Finally, cover letter for state government job should have a strong conclusion. In this section, the applicant should briefly describe why his or her skills and qualifications are a good match for the position. It is also important for the applicant to sell himself or herself in the conclusion about what the applicant can bring to the role and company as a whole.

Remember that a hiring committee will likely receive dozens, or even hundreds, of applications for the same role. So it is important that the cover letter sell the employer on why the applicant is the perfect choice to fill the role.

The final paragraph should also direct the hiring committee to the applicant’s resume and state availability and desire for an interview . The applicant should thank the reviewer for his or her time and express desire and motivation to learn more about the company and role.

Federal cover letter sample formatting.

An example of appropriate resume formatting can be found below:

• Street address
• City, state and zip code
• Mobile phone number
• Additional phone number if necessary
• Email address
• Company or hiring committee address

Dear Hiring Manager (use the hiring manager’s full name and proper title if known):

Opening paragraph listing a piece of particularly impressive professional experience, job title and USAJOBS job announcement identification number.

The main paragraph giving a brief overview of the applicant’s skills, experience and qualifications that match those listed in the job announcement.

Concluding paragraph summarizing any impressive or essential information and directing the hiring committee to review the enclosed resume. This paragraph should also state availability for an interview and an invitation to contact the applicant with any questions. Finally, this paragraph should thank the hiring committee for their consideration.

First name, Last name

Additional Cover Letter Writing Tips

Once the federal cover letter is written, place the cover letter and job announcement side by side. Many hiring committees and application algorithm programs are looking for specific keywords so making sure the cover letter’s wording reflects the job announcement can increase the likelihood that the cover letter will catch the reviewer’s eye.

Advice: Use top-rated checking tool Grammarly or find a family member, friend, colleague or professional resume writer or editor willing to read the cover letter for grammar, spelling, punctuation or formatting errors.

Cover letters are the hiring committee’s first impression of the applicant. A properly formatted and grammatically correct cover letter can ensure that the first impression is a strong one.

Free Sample Government Cover Letter for a Job Application

Check out Free Sample Federal Cover Letter . This sample letter can provide some guidance to help get started in writing a federal cover letter that grabs the hiring manager’s attention and helps increase the applicant’s chances of moving past the initial resume review process.

Do you have any questions about how to write an impressive and effective federal cover letter for a job application? Want to share a well-constructed cover letter?

We love to hear your thoughts in the comments below!

Don’t forget that applying for a federal job you also need to know: how to create a federal resume and how long to hear back after government job interview.

You made some decent points there. I did a search on the subject and found most guys will agree with your site.

Hi Mike, thanks for your feedback!

Good day! I just would like to give you a huge thumbs up for the excellent info you’ve got here on this post. I am coming back to your site for more soon.

Thanks for this piece. But pls, I need clarity one that “Header” section. If I may get it right, the date is part of the header, my question is should we center the date as well?

Hi Idris, No, you shouldn’t center the date. The date should be left-aligned. Check out our cover letter example: https://federalresumeguide.com/federal-cover-letter-sample/

Thanks for this piece but I want to ask,in writing cover letter or government job will their be right up on the right hand side containing name, address, phone numbers, date and email address please i need feedback, GOD BLESS YOU.

Hi! Please check out Federal Cover Letter Sample https://federalresumeguide.com/federal-cover-letter-sample/ It’s better to stick to the right-hand side.

What the differences between government job application and private company job application

Hi Fatma, Read our detailed guide on differencs between government vs private jobs: https://federalresumeguide.com/government-vs-private-sector-jobs-expectations-and-reality/

Hello, I was curious about who I should address the cover letter to if it is not specifically identified in the application. For example, if I am applying to a position at a government Science Center that has an acting center director, and the incumbent position which is being replaced, should the cover letter be addressed to the center director? I was unsure as I don’t know for sure who usually reads the cover letters. Thanks!

Hi Evan, The best option is to write “Dear Hiring Manager”.

Appreciate the article! One question though how do we do the “Dear Hiring manager” part if we don’t know that persons name? For instance if this application is going to a generic starting position? Thanks for the help!

Hi Matt, “Dear Hiring Manager” is the best option if you don’t know the name of the hiring person.

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How To Write A Cover Letter For A Government Job (With Examples)

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Find a Job You Really Want In

Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense.

This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter.

Key Takeaways

The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to.

Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews.

You should describe your qualifications as well as your passion for the position in your cover letter.

Application letter for government employment: how to

Cover letter for government job example, why it’s important to tailor your cover letter for government jobs, tips for writing a cover letter for a government job, government job cover letter faq.

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Consider the following guidelines when tailoring your cover letter for a government position:

Firstly, research the agency. Every government agency has a different set of mission values and current programs.

Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .

Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.

Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.

Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.

Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.

Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.

If an individual referred you, either mention them briefly or attach an entirely separate reference letter .

What to include in your government job cover letter

Your cover letter should be composed of the following sections:

First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.

Your information should include your name, contact number, and email address.

Second, Introduction. Make sure to address the hiring manager with their appropriate title.

If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”

Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.

Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.

Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.

A government job cover letter example ending may look like the following,

“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”

To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.

Cover letter template for government jobs

Refrain from simply substituting your details directly into the following template.

Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.

[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]

Cover letter for municipality job example

Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith

It’s essential to tweak your cover letter before applying to a government job for a few key reasons:

Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.

Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.

Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.

KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.

Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.

Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .

Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.

This personalized touch helps you stand out from the crowd .

Here are a few tips for making your cover letter really shine:

Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.

Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.

Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.

Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.

Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.

Why is a cover letter important when applying for a government job?

A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.

What should I include in my cover letter for a government job?

As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.

Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.

Should I use a formal tone in my government job cover letter?

Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.

Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to write a federal cover letter?

If you are trying to apply for a government job, you probably have come across this question several times.

Federal government jobs are very lucrative. According to the U.S Bureau of Labour Statistics , federal job opportunities will grow by 6 million by 2029.

However, with these immense growth opportunities, there is enormous competition for federal jobs in the market.

To secure a federal job for yourself, you need to set yourself apart from the crowd.

And a cover letter for federal job can help you do that.

Writing a cover letter is already tricky for some of you!

But writing a federal resume cover letter can be a whole other story.

You need to keep a lot in mind when writing a cover letter for a federal government job.

Would you like to know how?

In this article, we show you:

• What is a federal government cover letter?
• A federal resume cover letter sample
• how to write a cover letter for a federal job?
• Federal cover letter formatting rules
• A checklist for writing a federal government cover letter
• 5 helpful tips to write a federal government cover letter

What is a Federal cover letter?

[ Back to Table of Content ]

A federal cover letter is a professional one-page letter that you need to create when applying for a US federal government job.

Your federal job cover letter will allow you to highlight your skills, experience, and accomplishments to the federal government employer and show them that you are the perfect fit for the job.

A federal government cover letter should not contain all the information on your resume, but it should elaborate the most relevant information about you succinctly.

Why do you need a federal cover letter?

Most federal resumes are one to two pages long and can not address the hiring manager directly. A recruiter only gets 7.4 seconds to look at your application.

A tailored federal cover letter can pique the recruiter’s attention and highlight your most relevant skills and accomplishments to the recruiter. A cover letter for federal job also is a tool to sell your skills to the organization and emphasize how you can benefit the organization.

Federal Cover Letter Sample

Here's a federal cover letter example for you:

Federal Cover Letter - Starting

Your cover letter for federal job is a professional letter. So it needs to follow the rules of a professional cover letter. These rules are : Start with a proper heading Ensure that your federal cover letter heading is appropriately formatted. Make sure this information are on the cover letter heading:

• Contact Number
• Residential location
• Linkedin Profile Link (If you have)
• Job title you are applying for
• Name of the hiring manager
• Title of the hiring manager
• Organization name

Use professional salutation

Your federal job cover letter is a professional letter. So make sure you are addressing the hiring manager professionally. For example:

• Dear Mr. Shaw,
• Dear Dr. Hobbs,
• Dear Ms Moore,

If you don’t know the name of the hiring manager, then you can simply address by,

• Dear Hiring Manager,

But do not use “ To whomever it may concern ,” It’s old school and does not pique the recruiter’s attention.

To know more, you can follow the “ How to address a cover letter ” guide.

Federal cover letter - Introduction

Hiring managers are already frustrated sorting and reading resumes and cover letters all day. Do not bore them further by writing a dull introduction to your federal resume cover letter.

Here are three powerful ways to start your federal cover letter with a bang:

• Start your cover letter mentioning your years of experience.
• Start your cover letter highlighting your professional accomplishments.
• If you are an entry-level professional, start your cover letter with academic achievements, referrals, awards, or anything relevant to the position.

Federal cover letter example - introduction:

10th January 2023 Ms. Carrie Woods Hiring Manager ABC LLC 81, Metro Lane, Colorado Springs, CO

RE: Market Administrator

Dear Ms. Woods, As 3 years experienced Market Administrator with a track record of successfully managing multiple projects with 100+ workers, I am adept at conceptualizing and implementing optimum process efficiency strategies. With a focus on deploying an in-depth understanding of project planning to Improve process efficiency, I am incredibly interested in the profile of Market Administrator at the Federal Agency Department

Note : This is a perfect example of a federal cover letter example. It starts with a powerful statement about your experience. Also, it successfully quantified your accomplishments.

Dear Hiring Manager, I have 3 years of experience in project management. I previously worked as a market administrator in the Federal Milk Distribution department, where I managed multiple projects successfully.

And I am incredibly interested in working with the Federal Agency Department .

Federal cover letter with no experience - example:

Dear Ms. Woods, I am an enterprising ocean conservation advocate pursuing a law degree from Loyola University, adept at legal research and legal writing. I have an excellent understanding of federal laws, including the Magnuson-Stevens Fishery Conservation and Management Act, the National Environmental Policy Act, the Endangered Species Act, and the Marine Mammal Protection Act. I'm also skilled at the legislative process and advocating for policy changes.

Federal cover letter - Second paragraph

Your federal cover letter second paragraph should highlight your relevant professional experience. Also, do not use vague language to describe your accomplishments.

Be specific with your work experience and quantify your achievements wherever possible.

Furthermore, tailor your cover letter to the federal job you are applying for.

This process is easier than you think.

• Read the job description thoroughly.
• Highlight the responsibilities required for the federal job
• Match the skills and responsibilities with your current skills and experience in the cover letter

It shows the hiring manager that you have done your research and are interested in the job.

Additionally, if you have any career gap in the resume, a cover letter is the perfect opportunity to justify your career gap.

Federal Cover Letter Example- Second paragraph: Right:

In my last stint at the Federal Milk Distribution Department, I have successfully attended 100+ phone calls per month. Additionally, I have converted 300+ analog documents into digital prints and created catalogs by deploying Oracle systems. Apart from that, I was responsible for managing and scheduling meetings for 10+ staff members with 100% efficiency.

Note : Notice that this second paragraph successfully highlights the candidate's key accomplishments and entice recruiters to read the resume.

In my last job, I was responsible for attending calls, managing documents, and scheduling staff members’ meetings.I also have experience in Microsoft Excel and Oracle systems for document management.

Note : This example does not have anything that might pique the hiring manager’s interest to read your cover letter further.

Federal Cover Letter - Ending

You have successfully hooked the hiring manager till the end. Now it’s time to show the recruiter how much you want to work for the organization and end the letter with a powerful CTA.

All federal jobs are most glorious. It takes the right kind of professionals to excel in some jobs. So, you need to project your enthusiasm for the job at the end of your resume and let the recuriter know how much you love working.

Not only that, It's better to directly ask the recuriter for an interview.

However, do not be pushy or needy why asking for an interview like this:

• Please accept my candidature for an interview
• It would be great if you consider me for an interview.

Instead, write this:

• I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person.

Federal cover letter Example - Ending:

Right : I thoroughly believe that my 3 years of experience in meeting scheduling, document preparation, and call handling can bring your organization success. Inspired by its collaborative working style that emphasizes teamwork, trust & tolerance, I consider the Federal Agency to be my most preferred employer.

Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person. Sincerely,

David Johnson

Enclosures: Resume

Wrong : I think my 3 years of experience in meeting scheduling, document management, and call handling will bring success to your organization.

I look forward to hearing from you soon. Best, David Johnson

Note: This is not a proper ending for a federal cover letter. Firstly, you should not use a casual ending salutation in your federal cover letter. Secondly, it does not have a clear CTA to encourage the recruiter to take action. Refer to our federal government cover letter samples above to understand better.

Federal Cover Letter - Formatting

Writing the perfect federal cover letter is not all. To get noticed, you need to make sure that the cover letter is presented to the hiring manager properly.

So, make sure to format your federal cover letter well and proofread it before sending it to the hiring manager.

Here are a couple of tips to professionally format your federal cover letter:

No professional letter should stretch beyond one page. And you need to follow the same rule for your federal cover letter.

Use simple or clear fonts in your federal cover letter. It improves the readability and looks clean.

Some professional fonts are:

• Times New Roman

Note : Make sure to use a font size between 11-14 points

Make sure to have at least 1” margins on all sides of your federal cover letter. If the cover letter exceeds one page, you can shrink the margins to ½* or ¾*, not more than that.

Ensure that your federal cover letter has plenty of whitespaces. It improves readability and helps the cover letter get past the ATS system.

File format

Always send your cover letter in PDF format , not in JPEG, or PNG. Not even DOCS format.

It will help the hiring manager to sort your cover letter effortlessly.

Federal cover letter - Checklist

This checklist will help you write a federal cover letter for yourself.

• Your name, contact information, and location on the header
• Cover letter title
• Hiring manager's name
• Company name
• Company address
• First paragraph - better to start with your years of experience
• The second paragraph - Highlight your relevant key skills and achievements
• Third paragraph - Why you think this job is right for you
• Fifth paragraph - Call to action for an interview
• Closing salutation
• Enclosure - resume

Federal cover letter - Additional Tips

Here are some additional tips to help you write a stellar federal cover letter.

Read the job description thoroughly

Usually, the job description contains all the information about the skills and responsibilities of a federal job. So, always read the job description carefully before writing the cover letter. It will Help you sort out the jobs to find the perfect fit job for you.

You can pick from the skills mentioned in the job descriptions and highlight them throughout your cover letter.

Also, many job descriptions have specific instructions for resumes and cover letters. If you do not read the job description, you will miss these essential instructions, and your resume will never get past the ATS system.

Research the Government agency

Every job is different, and each job takes the right mindset and love to excel in it. Your cover letter allows you to showcase that your skills and passion for the job lies with the government agency’s vision and mission.

For example, if you apply for an Environmental Specialist position, you can showcase your passion for the environment by mentioning some volunteer work you have done in the past.

Create specific cover letters for each job

Many candidates create generic cover letters for each job profile. But for a federal job, you need to tailor each cover letter for the specific job you are applying for. You can easily do this by creating a master cover letter. Whenever you need to apply for a job, tweak the master cover letter concerning the job description skills and responsibilities.

Keep your Federal Cover Letter to-the-point

The hiring manager only has a couple of seconds to look at your cover letter. So, make sure to keep your federal cover letter concise and to the point. Do not exceed one page, and try to wrap up your cover letter within 3-4 paragraphs.

Proofread your cover letters

Do not send your cover letter to the recruiter right away. Always proofread your cover letters and do a proper grammar and spelling check before sending it to the recruiters. It’s best to take expert opinion to create your federal cover letter before sending it to the recruiter.

Hiration Online Resume Builder Service can help you do that.

Online Resume Builder

These are the features of Online Resume Builder:

• Option to save unlimited resumes
• Intuitive next text suggestion
• Auto bold feature
• 20+ Cover letter designs
• LIVE resume score
• JD-resume matcher
• Full rich-text editor
• Unlimited PDF downloads
• 1-click design change
• A sharable link
• LIVE editor Go to our Online Resume Builder and choose from 20+ federal cover letter templates to create a professional cover letter for yourself!

Key Takeaways

With that, we have come to the end of this blog. Let’s see some of the key takeaways from the blog:

• Always format your federal cover letter professionally. Keep it on a single page, and ensure to have 1” margins on all sides.
• Start your cover letter introduction with a powerful statement such as your years of experience.
• Highlight your best achievements relevant to the job on the second paragraph of the cover letter and include keywords in this section
• Explain why you are the right fit for the job in the third paragraph
• Do some research on the organization and write something that matches your personality with the company mission in the last paragraph.
• End your cover letter for federal job with a CTA for an interview
• Do not forget to enclose your resume in the federal government cover letter.

If you want to create a federal cover letter, go to Hiration Resume Builder tool and choose from 20+ cover letter templates to create a professional federal cover letter for you.

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How to Write a Cover Letter for a Government Job

Want to improve your chances of getting a government job? Start with a flawless cover letter. In this guide, you will gain valuable insights on how to write it.

The public sector implies decent retirement and medical benefits, a low layoff rate, and flexible public officials’ flexible vacation policies. These factors encourage many specialists to start or continue their careers in one of the federal departments. However, the public sector still lags behind the private one in the number of available vacancies. It marks fierce competition for every position where your successful employment depends not only on your qualifications but also on your ability to prove your professional value against other candidates. In this case, a cover letter for a government job is your first and “must-have” self-presentation tool. To help you make this document flawless, we will discuss its main parts, important requirements, and common mistakes.

What to Include in a Cover Letter for a Federal Job

A federal cover letter is an application document required for a comprehensive assessment of a candidate by the government hiring committee. Unlike a resume, it has a narrative form that showcases your writing, presentation, and prioritization skills. This paper has a clear structure that consists of 4 main sections.

This part consists of your and the recipient's contact information. Your contact information should include your name, date, address, phone number, and email. Recipient details include their name, the name of the federal agency or department you are applying to, and the city council's address.

Introduction

Start this section by greeting the recipient. Stick to a formal tone and keep it short. For this purpose, use a general greeting template such as "Dear Mister (Last Name)" or "Dear Mrs or Miss (Last Name)."

In the second part of your intro, make it clear what role you are applying for. Moreover, it is a great place to start your self-presentation. You can indicate how many years you have worked in the industry or mention your professional achievement. It will get the HR manager's attention at the start of the letter.

The central piece of your appeal has two paragraphs. It is where you must uncover your strengths and prove yourself as a qualified and promising candidate. The main difference between a federal government cover letter and a similar document for the private sector is the mandatory indication of your work experience. Therefore, use the first paragraph to mention 1-2 previous employers, your contributions to the companies' overall goals, and the skills that helped you succeed in your last position. The second paragraph may be about your potential employer. Tell why you chose a particular federal agency, what attracts you to public service, or how you can benefit citizens.

Final Paragraph

In the final part of your letter, you can thank the recipient for the attention to your candidacy and the time spent on reviewing your application. Also, mention that you have attached a copy of your resume and express your hope for productive cooperation. After that, use one of the business farewell phrases such as "Best regards," or "Sincerely," and leave your name and signature at the very end of the document.

Why You Need a Cover Letter for Federal Job

Forbes reports that 36% of hiring managers start evaluating candidates with a cover letter, and a whopping 83% see it as a powerful foundation for decision-making. These statistics speak volumes. Nevertheless, we have prepared additional weighty arguments to convince you of the importance of a cover letter.

• The city hall's hiring committee receives dozens of resumes, ranging from three to five pages. Given the high flow of candidates, the hiring manager will not look through your entire long-read to discover your strengths. The cover letter for a local government position, in turn, focuses their attention immediately on your main advantages. Therefore, your chances of being noticed and duly appreciated are significantly increased.
• While a govt cover letter should demonstrate your experience, it still has more flexible content requirements than a resume. Therefore, you can add any information that you think is valuable to a potential employer and can tilt the balance in your favor. Have you clearly defined your mission as a civil servant? Share it! Do your work style or personality traits make you an effective employee? Mention them. These characteristics set you apart from other candidates , and the cover letter allows you to tell about them.
• A resume contains a list of your skills, but a cover letter may explain why they are essential for your chosen role. This way, the federal hiring manager will see that you understand your job’s nature and the factors that affect your success as a professional. Also, correctly selected and presented skills will emphasize your analytical thinking and ability to get priorities right, which will add extra points.
• According to the same Forbes article, less than 40% of applicants attach cover letters even if they are mandatory, as in federal job applications. Some of them simply forget about this document, while others still doubt its importance. In this case, the cover letter is your real chance to prove your responsible approach. Rest assured, potential employers and hiring managers always appreciate candidates who follow instructions and go the extra mile. It confirms their genuine interest and commitment, which is vital for any organization.

How to Write a Cover Letter for a State Job

Despite the clear benefits of a cover letter, you shouldn't think that any text improves your chances by default. Your success in the application process still depends on the quality of its content and format. Therefore, we have collected all the core requirements in one guide.

• Length. The required cover letter length is one page or 200-300 words. This volume is enough to state your main strengths and keep the document to the point and not tire the recruiter.
• Font. Rest assured, if the recruiter must peer into every word and spend time parsing your text, your cover letter will be tossed aside. To avoid this, use simple fonts like Arial, Georgia, Times New Roman, or Verdana to make your document easy to read. Please note these same fonts are a good choice for your resume. Therefore, feel free to choose one standard for both papers to ensure their integrity.
• Design. Some candidates try to grab the hiring committee's attention with an offbeat or fanciful design of their paper. But this is a failed tactic. First, bright colors or intricate patterns distract attention from the essence of your message. Second, overly creative solutions may give the idea that you are trying to compensate for your poor self-presentation. You should prepare an official document where the quality of your content is the best puller. Therefore, stick to a business style in its design.
• Customized content. Your entire story should reflect the position you are applying for and the federal agency you want to join. For this purpose, collect as much information as possible about the desired department from available sources. What is its mission? What is their common goal? What projects are they doing right now? You can use the answers to these and other questions in your self-presentation, thereby showing your awareness. Also, re-read the job description and write down the basic requirements for candidates, be it work experience, hard and soft skills, etc. It is these points that will form the basis of your cover letter. The customized text shows that you prepared a document for a specific position and did not send it to every available vacancy.
• Accurate data and numbers. Numbers and data grab attention against the straight text and increase the credibility of your message. You can use them when presenting your achievements such as "Reduced department expenses by 15%" and when describing your duties in a previous position such as "Managed a team of 25 people."

Sample Cover Letter for a Government Job

To solidify the gained knowledge, we have prepared federal cover letter templates for you. They will help you trace the structure of the document and the features of building a job-winning message.

Common Mistakes in Writing a Cover Letter for a Federal Job

Given the high competition for every federal job, your cover letter's mistakes can be a compelling reason to weed out your candidacy. So check the top failures and avoid them when creating your copy.

• Focus on each previous post. Your paper really should reveal your industry experience. But it is equally essential to apply common sense when implementing this idea. You should not list all the positions you have held to show your career path. It repeats your resume, and therefore the recruiter may think that you are wasting their time. Also, it takes up a lot of space on a one-page document. Thus, you are depriving yourself of the opportunity to discuss your other strengths that the recruiter will not find on your resume.
• List your responsibilities. The list of duties does not prove your expertise, much less your success as a specialist. Therefore, when describing your experience, focus on your achievements. You may have advanced to a leadership position in a short time frame, exceeded performance indicators, or formed a strong team. All this proves that you did not just fulfill your duties, but knew your stuff and did your job well.
• Self-absorption. Every employer wants to know that you aim to reveal your potential in their particular team and contribute to their specific organization. Therefore, if you just list your merits, it does not explain the reasons for your application and does not show how you can benefit the department and society in general. To put things right, devote one paragraph to the federal agency, its mission, goals, and values, and thereby prove your commitment.
• Speak in generalities. "I am a highly qualified employee," "I am a strong team player," or "I have achieved great results in this field." These and similar statements sound unfounded if concrete facts and figures do not support them. In this case, the employer sees only your self-assessment of your activities, which does not encourage them to invite you for an interview.
• Touch on the inappropriate themes. A cover letter is not the best place to reveal the reasons for your dismissal from your previous post, financial expectations, and personal circumstances that prompted you to change jobs. You will have the opportunity to discuss these topics in an interview. But first, you still need to get it. Therefore, focus only on the most useful and beneficial information about yourself.

Conclusions

Selecting candidates is no less complicated than finding a job. The hiring committee must review hundreds of similar resumes and find the one right person. In this regard, a federal cover letter is incredibly valuable as it demonstrates your unique personality, priorities, and motives. Thus, it helps you promote your candidacy and the recruiter to make the right choice and hire an employee worthy of a civil servant’s title. Now you know how to make this document perfect. Your current task is to put this knowledge into practice and help the recruiter to notice you.

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Writing your application

When preparing your application, there are some key things we need to know about you. Focus on how your knowledge, skills, and abilities match those needed for the job. Applicants who are able to do this are more likely to progress through the application process.

Think about what you did in other jobs and your achievements. You can draw on your experiences from other contexts to show how you have relevant skills. These might be from:

• volunteer activities
• casual work
• university, TAFE or school if you have limited work experience.

This will help you to write a cover letter, update your resume and respond to targeted questions.

If the job ad requests a cover letter, you must submit one with your application to be considered for the role.

Writing a cover letter

Good cover letters use the STAR method to structure your work examples by explaining the Situation, Task, Action and Result. Your cover letter should:

• include any specific information requested in the job ad
• address the focus capabilities listed in the job ad, look through the Capability Framework for details on what these mean
• showcase your achievements in past jobs or from other contexts, for example volunteer work
• show us that you have most of the skills we are looking for
• tell us about your passions and interests
• explain why you want the job
• show us how your current skills are transferable to new situations
• show why you are a good fit for the agency and NSW Public Service.

If the job involves managing a team, tell us about important things you did before such as how you supported your team to deliver for the business.

A good cover letter:

• is brief (usually 1 to 2 pages)
• uses plain English
• is well structured
• is specific to the job you are applying for
• uses specific examples of what you’ve done and what you’ve achieved.

Writing a resume

Your resume (also known as curriculum vitae or CV) is a summary of your:

• qualifications

A resume needs to be up-to-date, clear, concise and well organised. It is best if you can tailor the content to the job you are applying for.

As a guide, your resume could include the following sections:

• Personal details – your name and contact details.
• Summary – a brief introduction about you, your work experience, training and interests.
• Education – qualifications and relevant training.
• employer / organisation / agency
• dates of employment
• your responsibilities
• your achievements.
• Other information such as skills, achievements, and relevant memberships.
• Referees – name, title and contact details.

Do not include copies of qualifications with your resume or application unless asked.

Answering targeted questions

Targeted questions are open-ended questions. They may ask you to:

• explain how you’ve shown your knowledge, skills, and abilities in a certain situation
• describe why you’re interested in working for the agency or in the NSW Public Service.

They are often designed to find out about your capabilities and if these suit the role. Capabilities are:

• transferable knowledge (theoretical or practical understanding of a subject)
• skills (developed through training, experience, or practice)
• abilities relevant to a job.

They come from the NSW Public Sector Capability Framework.

Responding to targeted questions on capabilities

A targeted question on capabilities asks you to describe how you used your knowledge, skills, and abilities in a certain situation.

To answer this type of question you should:

• Read the question to identify the information you need to give us, looking for key words.
• capability description explains what the capability covers
• behavioural indicators describe the behaviours or actions at different levels for each capability
• key accountabilities give a high-level summary of the outcomes the role is expected to deliver.
• Use the behavioural indicators to help you think of a relevant example of what you did in other jobs or contexts.
• Be specific – don’t tell us what you think you might do in the situation – tell us what you did.
• Use full sentences, check your spelling and grammar, and stay within the word limit.
• Remember communication skills are important for all jobs.

Use the STAR method to structure your work examples by explaining the Situation, Task, Action and Result.

Example: Responding to a targeted question about your capabilities

The following question is about the 'Commit to Customer Service' intermediate capability.

Give an example of a situation where you provided services that were customer-focused.

How to respond:

• Use the behavioural indicators to prompt you on customer service actions and responsibilities
• Where were you working?
• What was your job?
• Describe a customer problem you identified.
• Explain why it was a problem.
• Tell us what you did to resolve it. If you did something as part of a team, be specific about your role
• Tell us what happened because of what you did – describe the impact on the customer experience.

Responding to targeted questions about your interests

Sometimes targeted questions ask you about:

• your reasons for applying for a job
• why you want the job
• why you want to work in the agency
• why you want to work in the NSW Public Service.

These types of questions give you the chance to tell us about what drives and motivates you.

• Read the question and look for key words that will help you respond. These questions are often framed to get a personal response.
• Review the role description to help you think about what’s involved in the job.
• Think about what we are looking for in asking this question. Our merit principles put importance on fit for the role and agency. Not only on capabilities, knowledge and experience.
• Write your response with honesty and passion.
• Use full sentences, check your spelling and grammar and stay within the word limit.

Example: Responding to a targeted question about your interests

Tell us why you want to work for the NSW Public Service.

• Explain what attracted you to want to work for the NSW Government.
• Describe why the job stood out for you.
• Tell us why you suit the job.
• How does the job fit with my values and standards?
• Have I always wanted to work in this occupation or sector?
• Is this the next step in my career journey?
• Will the job help me to serve my community?
• Relate your passions and interests to what the job offers you.

More From Forbes

Writing Cover Letters For A Career Change: Tips And Examples

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Embarking on a career change is a pivotal moment, fraught with uncertainty but brimming with potential. And especially in cases where your resume might not directly align with the job at hand, your cover letter becomes the narrative that connects the dots. A well-crafted cover can illuminate your strengths, align your past experiences with your future aspirations, and persuade potential employers to see the value you bring.

The Importance Of A Cover Letter In Career Changes

In career transitions, your cover letter is your storyteller. It explains the why and the how of your career change, showcasing your enthusiasm and demonstrating how your background equips you with unique perspectives and transferable skills. It addresses potential concerns about your career shift head-on, presenting your transition as an asset rather than a liability.

Tips For Writing A Career Change Cover Letter

1. Personalize Your Approach : Address the letter to a specific person whenever possible. Doing so demonstrates attention to detail and a genuine interest in the position. You want to show that you’re not conducting a generic job search, but that you’ve done your research. You’ve perused (not skimmed) the company website and you read that 20-page yearly report from the CEO. You’ve even read their blog and can quote freely from it. You’ve educated yourself.

2. Emphasize Transferable Skills : Highlight the skills and experiences from your previous roles that are relevant to the new position. Be specific and quantify achievements where possible.

3. Show Enthusiasm and Commitment : Employers want to know that you are genuinely interested in the new field. Express your passion for the career change and your eagerness to contribute.

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4. Tailor Your Narrative : Connect your past experiences to the job you're applying for, demonstrating how your unique background can bring a fresh perspective to the role.

5. Address Potential Concerns : Be upfront about your career change, framing it as a positive decision guided by clear motivation and a strong understanding of the new field.

6. End with a Strong Call to Action : Conclude by expressing your desire to discuss your application further in an interview, showing proactivity and determination.

7. Use Strategic Language : Avoid clichéd adjectives. Opt for vivid, specific language that paints a clear picture of your capabilities and achievements.

Example: General Career Change Cover Letter

Dear [Hiring Manager's Name],

I am excited to apply for the [Position] at [Company], transitioning from a career in [Current Industry] to [New Industry]. My experience in [Current Industry] has equipped me with valuable skills that I am eager to apply in [New Industry]. For instance, while working as [Previous Position], I developed a keen ability to [transferable skill], resulting in [specific achievement].

In [Current Industry], I honed my skills in [relevant skill] and demonstrated my ability to [relevant achievement], directly benefiting my team by [specific outcome]. I am particularly drawn to [New Industry] because [reason for interest], and I am enthusiastic about the opportunity to bring my [specific skill] and [another skill] to the [Position] at [Company].

[Your Name]

Tweaks For Various Career Stages

Whether you are making a change early in your career or transitioning later, your cover letter should reflect your rationale and excitement for this new path.

Example: Early Career Cover Letter

As someone at the early stages of my career, I am eager to leverage the foundational skills I gained in [Initial Field], such as [specific skill], in [New Field]. My recent role as [Previous Position] allowed me to develop [relevant skills or experiences], which align closely with the requirements of the [Position] at [Company].

Example: Late Career Cover Letter

Transitioning into [New Field] at this point in my career is a deliberate and enthusiastic choice, driven by my deep-seated interest in [aspect of New Field]. With extensive experience in [Previous Field], I bring a wealth of knowledge and a unique perspective that can contribute to innovative solutions and strategies at [Company].

Tweaks For White And Blue-Collar Roles

Transitioning between white and blue-collar roles offers a unique opportunity to highlight diverse skills and experiences.

Example: White To Blue Collar Cover Letter

I am eager to apply the strategic and managerial skills honed in my white-collar career to the hands-on, dynamic environment of [Blue Collar Field]. My experience in [White Collar Role], where I developed [specific skills], aligns well with the challenges and responsibilities of the [Blue Collar Position] at [Company].

Example: Blue To White Collar Cover Letter

Transitioning from [Blue Collar Field] to [White Collar Field], I bring practical, on-the-ground experience that can inform and enhance the strategic decisions in [White Collar Role]. My background in [Blue Collar Role], where I mastered [specific skills], equips me with a unique perspective beneficial for the [White Collar Position] at [Company].

Including A Career Change Statement On Your Resume/CV

While your cover letter is the ideal place to elaborate on your career change, your resume/CV should also reflect this transition. A brief career change statement, positioned at the beginning of your resume, can effectively set the context for your career narrative. This statement should succinctly convey your transition, emphasizing your commitment to the new field and highlighting any transferable skills or relevant experiences.

How To Craft A Career Change Statement For Your Resume

1. Objective Statement : Begin with a clear, concise objective that outlines your career goals and demonstrates your enthusiasm for your new field.

2. Summary of Qualifications : Follow your objective with a brief summary of your most relevant qualifications, focusing on skills and experiences that transition well into your new career.

3. Highlight Transferable Skills : Clearly identify and emphasize any skills from your previous career that are pertinent to your new path. This not only demonstrates your capability but also shows your proactive approach in aligning your skill set with the new role's requirements.

4. Tailor Your Experience : Adjust the descriptions of your past positions to highlight the responsibilities and achievements most relevant to your desired career path. Use quantifiable achievements to underscore your adaptability and impact.

5. Education and Training : If you have pursued any education or training relevant to your new field, highlight this prominently on your resume to illustrate your dedication and commitment to your career change.

Make Your Language Unique

To avoid sounding like everyone else, remember to use distinctive and precise adjectives in your cover letter and resume. For instance:

• Instead of "experienced," try "seasoned" or "accomplished," providing specific examples that demonstrate this experience, like spearheading a successful project or leading a team to exceed its targets.
• Replace "passionate" with "enthused" or "committed," detailing a project or initiative you pursued with zeal, which can resonate more authentically with hiring managers.
• Substitute "results-driven" with "outcome-focused," illustrating this with a particular scenario where your focus on results led to tangible success for your organization.

Your cover letter and resume are your advocates, narrating your professional journey and articulating why you are not just seeking a new job, but embarking on a new career with purpose and passion. By carefully crafting these documents to reflect your individual story, you position yourself as a memorable and compelling candidate, someone who stands out from the crowd.

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How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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How to Write a Cover Letter for a Job?: The Ultimate 2024 Guide

Imagine a scenario where you are able to find that one perfect job role that checks all your boxes but when you scroll down to apply you find the two words that fill you with instant dread, a cover letter. If you can relate to this scenario then don’t worry, you are not alone. Or even if you are new to the term and don’t understand what it means let alone know how to write a cover letter for a job, this blog is for you. In this blog, we will walk you through all the essential elements necessary for writing a cover letter. So, buckle up and get ready to explore all the sections that will help you write a cover letter to ace the application process effortlessly.

Table of Contents

How to Write a Cover Letter for a Job

A cover letter for job is a document that helps you explain your intent and motive for applying to a specific job role. It covers your extracurricular activities, skills, achievements, and experiences in the field.

Follow the cover letter format given below to get an idea about what you should include while writing an introduction of a cover letter:

1. Mention Your Name and Address

Imagine writing the perfect cover letter but never finding out whether they liked it because you forgot your contact details. So, write your name, email address, contact number, and date at the top left of the document. Make sure that your email address isn’t unprofessional.

Meena Joshi JD Colony, Vasant Vihar New Delhi (+91) 9867895046 [email protected]

2. Mention the Date

After you have written your personal details like name and address, it is important to mention the date.

3. List the Recipient’s Name and Address

It is the first essential step that must not be skipped under any circumstances. Who will the letter get to if it does not have the name and address of the recipient? Hence, it is mandatory to fill out this section by carefully examining the details through the job description or the website of that particular organization.

To Hiring Manager’s Full Name XYZ Pvt. Ltd. B-000, Business Zone West Country, New City 2, Delhi, India – 110076

Remember: If you have to write a cover letter by mail then you do not need to mention the recipient’s address, date, or your name and address.

4. Greeting

When you are starting a cover letter try addressing it to a specific individual. You can do this by scouring the official website of the company to find the name of the head of the department or the hiring manager. If the powers of the internet fail you, address it to the department you are applying to. Do not write ‘To Whom It May Concern’ unless you want to come off as a robot. Use ‘Dear ABC’ or simply start with ‘Hello ABC.’

5. Cover Letter Body

After adding all the relevant information, it’s time to move on to the main body of the letter. This section comprises the opening paragraph and the main body of the letter. Let’s understand them further.

Opening Paragraph

There are three ways you can approach the beginning of a cover letter. They are as mentioned below:

• I am thrilled to apply for the position of content writer at Buzzfeed India. Having completed a bachelor’s degree in Journalism and an internship of six months at The Indian Express, I am confident that I will bring valuable skills to the organization.
• At the age of 10, I went to the World Book Fair with my brother for the first time. While he was spending time reading the synopsis of books, I was picking up one book after another lured by the attractive covers. I finally settled on Harry Potter and the Philosopher’s Stone then ended up devouring all books in the series.  I followed this interest in judging a book by its cover by pursuing a bachelor’s in Design. I am applying for the position of graphic designer at Scholastic following the creative side of mine which I have decided to pursue as my career.
• During my last internship in social media marketing at Otter Pvt. Limited, I conceptualized three marketing campaigns, which increased the engagement rate by 25% and led to a spike of 15% in website traffic. I believe that the skills I have gained in this role make me the right fit for the position of Social Media Marketing Associate at Orange. Make sure to change the tone according to the company that you apply to. If the company is more on the conservative side such as an accounting firm, maintain a formal tone. If you are applying to a startup, you can have some fun, and use the language that they have used in the job description.

6. Main Body

This is the part where you explain more about the roles you have mentioned in your resume. Always read the job description attentively and see if you have the key skills that the role requires. Now that you have a fair idea of the key requirements, think of your main accomplishments that demonstrate your skills. Let’s find out how we can make it less exhausting.

• I was a content writer at Times Tech and during my tenure, I experimented with various types of content like articles, blogs, FAQs, Q&As, and videos. I analyzed the performance of each type and made the required changes that brought about a 25% increase in readership and website engagement.
• As the Vice President for Enactus, I oversaw the annual inter-college meet. This included getting in touch with leaders in the social entrepreneurship industry for the speaker’s session, ideating competition ideas, marketing the event on social media, and making arrangements for 20 Enactus teams from across the state.
• As a content writer at your company, I would use my writing and researching skills to produce more interactive content. It will bring traffic to your website and increase engagement.

Now that you have told the hiring manager why the job should be yours, let’s learn about writing the parting note.

7. Conclusion

In this section, try to keep your content concise and straightforward. Do not include anything new, try summarizing what you have already talked about. You can also thank them for taking the time to review your application.

I would welcome the chance to speak more about this opportunity and share how I can contribute.

Thank you for your time. Sincerely/Best regards, Your Name

Also Read: How to Write Cover Letter for Internship

Cover Letter Example s

If you are required to write a cover letter for a job, you will have to read the job description attentively. After that, you will have to form the outline of your letter according to the components that are necessarily included in it. Based on those points, you will have to highlight your relevant skills and experience to shine brighter than the other candidates. Here are some best cover letter examples to help you understand how to do this better.

Example 1: Brand Copywriter Cover Letter Sample

Let’s take a look at a generic cover letter example for your reference:

Explore the latest copywriting jobs .

Example 2: Full-Stack Developer Cover Letter Sample

If you wish to apply for a full-stack developer job, you can refer to this resume sample. 

Now that you know how to write a cover letter, apply for full-stack developer jobs .

Example 3: Mental Health Counselor Cover Letter Sample

Here is a cover letter sample to apply for a mental health counselor job:

Check out the top jobs for psychologists .

Example 4: Graphic Designer Cover Letter Sample

Refer to this cover letter sample if you wish to apply for a graphic designer job. 

Looking to work in the graphic design sector? Check out the best graphic designer jobs .

Tips for Writing a Cover Letter

There are a lot of points that need to be kept in mind when writing a cover letter. The following section explains all the components as well as some cover letter writing tips:

• Call To Action (CTA)- While ending the cover letter, tell the hiring manager what you want them to do. You can request an interview or a meeting.
• Enthusiasm for the Job/Organization– Mention what aspects of the job make you feel eager to join. You may have all the requisite skills, but so might the other candidates. What can set you apart is your enthusiasm for the role or company.
• Customization– Each job description comes with a different set of requirements and each company has a different culture, so make sure you customize your cover letter. Try to avoid sending generic cover letters.
• Conciseness– Once you have written your cover letter, take some time to edit. Eliminate everything repetitive. Make sure that your cover letter length does not exceed one page and 250-300 words.

Things to Skip in the Cover Letter

It is equally important to know what not to write in a cover letter. It is good to know these things before you start writing one to reduce your chances of rejection. Some of these points are mentioned below:

• Clichéd Phrases– Avoid writing overused phrases like ‘fast learner’ and ‘hard-working.’ Instead use action words such as led, designed, developed, conceptualized, etc. that show these qualities in action.
• Overly Formal Tone– A very formal tone can give the impression that you picked out a cover sample off the internet. It can also make it difficult to read your letter. To find out which words or sentences can be rewritten for easier readability, you can use the Hemingway Editor.
• Narrating Your Resume– Make sure that your cover letter isn’t a longer version of your resume. Think about the highlights during your jobs, internships, or extracurricular activities that relate to the job and give insights about them.
• Improper Formatting– Use consistent formatting throughout the letter, and use a font that’s easy to read such as Arial size 12 or Calibri size 12.
• Typos and Common Grammatical Errors– Once you have done the lion’s share of the work by writing the letter, make sure that typos or bad grammar don’t ruin your masterpiece. Even if all seems in order, proofread it yourself or ask a friend to review it for you.

Now that we have covered how to write a cover letter for a job, go write one! If you are still looking for jobs, then you can check out fresher jobs on Internshala. You can also check out our blog on top cover letter examples .

Related Cover Letter for Different Job Roles:

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Kriti heads the content team at Internshala. She got her first writing job when she was 17 and has 8+ years of experience in the field. She has a passion for crafting engaging and impactful narratives. With a background in writing and digital marketing, Kriti excels at creating compelling content strategies and optimizing online platforms. Her expertise lies in driving audience engagement and brand awareness through powerful storytelling.

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Are Cover Letters Necessary?

Do cover letters matter these days? It depends on who you ask.

Some recruiters love learning more about each job applicant, while others find the practice antiquated. So should you write one if it might not even be read at all?

Keep reading for advice from career coaching experts, plus:

• When you should (and shouldn't) write a cover letter
• What to do when a cover letter is "optional"
• Tips for writing an effective cover letter
• What an effective cover letter template looks like

Do I Need a Cover Letter ?

In most cases, yes—you should submit a cover letter with your resume.

While the cover letter has increasingly become a divisive topic among recruiters and job seekers , it's still often listed as a requirement on job applications .

But regardless, many recruiters still think cover letters are important.

According to a 2023 study by recruitment website Zippia , more than a fourth (26 percent) of recruiters "always read cover letters " and think they're an important component of the hiring decision. And almost half (45 percent) said that not including a cover letter could get your application rejected.

So in most cases, it's best to be cautious and include one.

In short, including a cover letter will almost never hurt your job search —but it can help.

Here's how:

• It can help you stand out from the crowd . Recruiters read through countless resumes for just one role. If you have similar qualifications as other candidates, a cover letter allows you to showcase your personality and unique skills.
• It shows you're willing to go the extra mile . Searching for a new job is already a lot of effort, so it may be difficult to rationalize writing a customized cover letter for each role. But the Zippia study found that 61 percent of hiring managers consider a customized resume (with a cover letter, portfolio link, etc.) the "number one tactic for applicants to boost their chances of getting a job."
• You can address potential biases . In a perfect world, recruiters wouldn't count you out based on things like employment gaps or " job hopping ." Career coach Marlo Lyons recommends using your cover letter to "fill in any gaps" and provide context about these types of situations so recruiters don't get the wrong impression.

When You Should Include a Cover Letter

It's ultimately up to you whether you include a cover letter.

Octavia Goredema, career coach and author of Prep, Push, Pivot , says that the decision to submit a cover letter hinges on "where you are in your career journey and your personal career goals."

In addition to when it's a required part of the job posting, here are scenarios where it's in your best interest to submit one:

• If someone referred you to the job : According to Goredema, "If you were referred to an opportunity by someone at the company or have a personal history that correlates with the role, a cover letter enables you to share that."
• If you want to add additional information : Say the job you're applying to requires candidates to live on a specific coast. If you don't currently live in the area but are willing to relocate, mention that in your cover letter so you aren't automatically rejected based on your current location.
• If you're changing careers : Goredema recommends writing one "if you're in the early stages of your career or making a professional pivot. A cover letter provides the opportunity to add additional context to the information included in your resume."
• If you don't have any previous work experience : If you're new to the workforce, you may not have any applicable previous positions to include on your resume. Use your cover letter to highlight transferrable skills and explain why you think you'd still be a good fit.

Lastly, Goredema suggests that "if this is your dream job, a cover letter provides the space for you to explain with impact and highlight what you do best."

Debra Boggs, founder and CEO of D&S Executive Career Management, adds: "As long as a cover letter is well-written and error-free, it will never hurt your chances of winning an interview."

So the more important the role is to you, the more effort you should put in.

When You Shouldn't Include a Cover Letter

There are certainly times when you should send a cover letter with your resume—but are there times when you shouldn't send one in? Here are a few instances:

• If the application platform doesn't have a space to upload one : If there isn't a space for you to attach your cover letter or other supporting documents, don't sweat it. This means that other applicants won't be able to send one either.
• If the job posting doesn't require one : If the post specifically states that you shouldn't include a cover letter, it's not a trick. The recruiter likely doesn't plan to read it, so it's best to reserve your time for other job search activities .
• If you aren't a strong writer : Lyons recommends forgoing a cover letter if you aren't a good writer and don't have anyone to help you. "The cover letter could be your first impression, and a badly written one—especially with grammatical errors—could make recruiters not want to screen you for the job."
• If you don't have time : Strapped for time? Goredema suggests "[focusing] on your resume and the application requirements versus haphazardly throwing together a few sentences just to meet an application deadline."

What To Do When a Cover Letter is 'Optional'

"Optional" cover letters can feel like a trick. You want to show the recruiter you're interested in the role, but you don't want to waste your time if it isn't necessary.

Lyons recommends skipping the optional cover letter "if your resume and LinkedIn profile are complete and no further explanation is needed."

However, it can be helpful to write one if "your resume doesn't tell the whole story about you." (Think resume gaps or career changes.)

Goredema believes it can be helpful to include a cover letter, regardless of whether it's a requirement. "Why not take the opportunity? It may help you to stand out. Going the extra mile by sending a well-written, personalized cover letter can only work to your advantage versus working against you."

So it can be helpful to put in extra effort if you have more to add to your application. But you shouldn't include a subpar cover letter just for the sake of it.

7 Tips for Writing an Effective Cover Letter

Regardless of your feelings toward the now-controversial cover letter, you'll likely find yourself writing one for at least some of the jobs you apply to.

Here's how to draft one that actually grabs a recruiter's attention:

1. Keep Things Short

Lyons suggests writing "three to four paragraphs at most, with two to three sentences in each paragraph."

Goredema adds: "Avoid long rambling sentences and keep your letter concise to make it easy to read."

Even if a particular recruiter loves cover letters, they might sift through hundreds of applications to find the right candidates. So it's best to be brief.

2. Follow the Rules

Some recruiters will ask you to include a portfolio link, send the cover letter via email, ask you to answer specific questions, etc. Be sure to fully read the job post's requirements—you don't want to be counted out for failing to follow directions.

3. Don't Repeat Your Resume

Lyons cautions repeating information the recruiter already has access to. Instead, "Tell the story of you—something important that you did not cover on your resume and how that story connects to the current position."

Think of it as connecting the dots between your experience, skills and capabilities. Explain why you'd be a good fit for the role rather than repeating the skills section of your resume .

4. Use Active Voice and Action Verbs

With active voice, the subject of a sentence performs the action. Passive voice puts more emphasis on the object of the sentence.

Using active voice is more direct and straightforward. Plus, it helps keep things brief.

Aim to use active voice throughout your resume and cover letter. This will help you sound clear and confident.

Here's an example of passive voice, plus how to fix it to use active voice:

• Passive voice : The treats were eaten by the dogs.
• Active voice : The dogs ate the treats.

If you struggle with writing in active voice consistently, think about the action verbs you'd use to describe your skills and experiences.

For example, instead of "I was tasked with x," you could say, "I managed x."

5. Be Specific

Include specific examples (i.e., instead of "I'm a team player," allude to a situation where you were a team player). If you've ever taken a writing course, you've probably heard the advice "show don't tell." The same advice applies to your resume and cover letter.

You could say "I have marketing experience," but what does that communicate to the reader? Not much.

Be specific about your experience and accomplishments. Instead, say "I led a marketing campaign that increased quarterly newsletter sign-ups by 40%."

6. Proofread

Check your cover letter for grammar and spelling mistakes before submitting it to avoid a professional faux pas.

Use spellcheck or an external app like Grammarly, which is also compatible with web browsers.

7. Customize It

At best, a generic cover letter is boring or a little awkward. At worst, it can be unprofessional if what you wrote about has nothing to do with the job you're applying for.

Think about it this way: your cover letter might be the deciding factor between you and another candidate with the same skills and experience. So you want to grab the recruiter's attention.

You don't need to spend tons of time rewriting your cover letter for every job application, though. Here are a few things you can do to stand out:

• Address the hiring manager or recruiter by name (you can sometimes find this information on the LinkedIn job post)
• Include the company name and job title
• Mention what you like about the specific company and its culture
• Detail skills and experience specifically mentioned on the job post

Boggs advises to "create a template that you can easily customize to include the relevant skills and experience for each job and employer."

Read on for inspiration for your own template.

Cover Letter Template

It can be time-consuming to write a new cover letter for every job application. Here's a template you can customize for different positions:

Dear [name of recruiter, "hiring manager"] , I saw the job posting for [exact title of role] and am excited about the opportunity. [1-2 sentences detailing why you're interested in the role/company.] In my previous role, [brief description of your accomplishments beyond what your resume states.] I also have [1-2 sentences detailing relevant experience, including specific skills and level of proficiency.] [If applicable: include a short paragraph with a link to your portfolio or any other relevant links.] Thank you for your time—if you'd like to schedule an interview, please feel free to contact me [brief description of the best time and method for contact.] Sincerely, [Your Name] [Phone Number] [Email]

Cover Letter FAQs

Still wondering if you need a cover letter for your specific situation? Or if recruiters actually read every cover letter? Read on for answers.

Do I Need a Cover Letter for a Part-Time Job?

The same advice applies to part-time jobs—cover letters aren't always necessary, but they can help you stand out. If you're especially interested in a part-time role, it's a good idea to submit a cover letter.

Do I Need a Cover Letter for an Internship?

Many people who apply for internships don't have significant prior work experience, so a cover letter is especially helpful here.

Instead of previous jobs, you can talk about:

• Your education
• Extra-curricular activities
• Transferrable skills
• Volunteer experience

You can include similar points if you're looking for an entry-level job and don't have prior work experience.

Can I Use AI To Write a Cover Letter?

Proceed with caution when using ChatGPT or a similar tool to write content for you. Employers may be using AI content detectors to identify which candidates used a shortcut.

AI programs like ChatGPT create content based on their existing libraries, so content is never really "new." Meaning it's impossible to tell if you're accidentally plagiarizing someone unless you heavily edit the chatbot's answers.

Goredema points out a potential pitfall in relying too heavily on AI: "If your goal is to get an interview, you don't want there to be a huge gap between how you communicate on paper versus how you communicate in person ."

Here are a few ways you can use AI to add to the writing process :

• Checking for active voice
• Adding action verbs
• Creating a rough draft
• Checking your writing tone

Do Recruiters Actually Read Your Cover Letter?

The big question—is the effort behind your cover letter worth it? Again, there's no perfect answer.

The most important thing is to ensure hiring managers have all the information they need to fairly consider you for a position.

Boggs cautions: "Remember, not all recruiters and hiring managers read cover letters, so

make sure to include all your relevant qualifications and accomplishments

in your resume as well, so these details don't get missed."

But there are other creative ways to stand out apart from a cover letter.

According to Goredema, "The general feedback I hear from the recruiters I work with is that a resume accompanied by their LinkedIn profile supersedes a cover letter because they will tell a recruiter at first glance what they need to know about a candidate."

So, are cover letters really necessary these days?

Lyons says that recruiters primarily care about two things:

• "Does an applicant have the skills and capabilities to do the job?"
• "Will the applicant fit the culture of the team and the company?"

Cover letters can help you stand out among a sea of applicants or explain difficult job situations—so in most cases, it's helpful to include one with your resume.

But whether you decide to send a cover letter with your resume or not, be sure the recruiter has all the information they need to be confident about you and your experience.

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