Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

  • Open the PowerPoint file you want to present.
  • Start or join a Zoom meeting.

how to presentation mode zoom

  • Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

how to presentation mode zoom

  • Switch back to Powerpoint and click the Slide Show tab. 

how to presentation mode zoom

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

  • Click the Slide Show tab and then select Set Up Slide Show .
  • Under Show type , select Browsed by an individual (window) and then click OK .

how to presentation mode zoom

  • In Zoom, start or join a meeting .
  • Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

  • Select your monitor then click Share . 

How-To Geek

How to screen share a powerpoint presentation in zoom.

Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.

Quick Links

Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

How to Present PowerPoint Slides in Zoom

Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience.

Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

  • Open your PowerPoint presentation.
  • Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

  • Press the Esc key on your keyboard to exit the slideshow after your presentation.
  • Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

  • Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

  • Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

How To Present Powerpoint On Zoom

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Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

  • Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
  • Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
  • Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
  • Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

  • Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
  • Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
  • Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
  • Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
  • Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
  • Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
  • Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

  • Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
  • Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
  • Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
  • Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
  • Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
  • Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
  • Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
  • Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

  • Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
  • Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
  • Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
  • Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
  • Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
  • Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
  • Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
  • Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

  • Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
  • Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
  • Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
  • View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
  • Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
  • Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
  • Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
  • End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

  • Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
  • Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
  • Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
  • Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
  • Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
  • End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
  • Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

  • Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
  • Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
  • Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
  • Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
  • Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
  • Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
  • Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
  • Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
  • Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
  • Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

  • Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
  • Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
  • Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
  • Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
  • Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
  • Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
  • Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
  • Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
  • Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

  • Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
  • Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
  • Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
  • Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
  • Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
  • Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
  • Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
  • Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
  • Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
  • Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
  • Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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The Ultimate Guide to Giving Virtual Presentations on Zoom

Part 1: an introduction to giving virtual presentations on zoom.

PART I Introduction 1 – Cool Zoom Features 2 – Virtual Presentation Do’s 3 – Virtual Presentation Don’ts PART II 4 – Presentation Purpose 5 – Structure & Flow 6 – Slide Design PART III 7 – Connect with the audience 8 – Audience Participation 9 – Sharing Content PART IV 10 – Video & Audio Recordings 11 – Post-production 12 – Your Phone as a Webcam PART V 13 – When Things Go Wrong 14 – How to Ground Yourself PART VI 15 – Advanced Techniques 16 – Zoom Webinars vs Meetings 17 – 23 Essential Settings

There are three things I hate about Zoom…

#1 the super awkward must-click-two-buttons-to-leave-the-meeting debacle.

You say goodbye, search the bottom-right corner of the screen for the red button, click the red button, continue to stare awkwardly at the corner of the screen because the call is still open and you need to click a second red button.

the awkward attempt to leave a zoom meeting

Never fear, this can be turned off. In General Preferences simply uncheck the “Ask me to confirm when I leave a meeting” setting and poof! One-click exits. You’re welcome.

How to exit a Zoom meeting without clicking two buttons.

#2 Inviting someone and never knowing what the difference is between these two options: “Copy invite link” and “Copy invitation”.

I can sense you nodding along with me.

How to automatically copy a Zoom invite link.

Just remember that it’s “invite link” you want 99% of the time vs “invitation”, and you can set an option that copies the link to your clipboard as soon as you start a meeting.

#3 The dropdown to change video settings is part of the “Stop Video” button. What the actual?!

Are you trying to make me screw up my presentation?

Why is the Zoom video settings dropdown part of the Stop Video button?!

I also love Zoom.

Why? Because it works.

A year into our forced isolation, Zoom fatigue has set in. We’re avoiding calls and talking about concepts like Zoom holidays, just to get a break.

But the answer isn’t fewer Zoom calls, it’s better Zoom calls. Almost every Zoom presentation is boring, ugly, terribly structured, poorly executed, and designed to make you fall asleep.

In this guide I’ll show you

  • How to create beautiful slides that communicate with clarity and class
  • Unknown and awesome features of Zoom that you can use to your advantage
  • How to overcome your nerves and survive technical problems
  • And how to look like a total pro every time you give a presentation—or run a meeting—on the platform we all love to hate.

Note: for the sake of brevity, unless I’m talking about Zoom-specific functionality, these tips are applicable to any platform that offers meeting and presentation software such as GotoMeeting, Google Meet, Webinar Jam etc.

There are instructional videos throughout the guide to demonstrate the best parts in more depth. You can binge watch the videos on the “Presenting on Zoom” video channel here , or read on for the word and pictures.

If you want to stand out from your peers it’s good to understand the full power of the platform and know the features most people don’t know about.

#1 Set up your own configurable ‘personal meeting room’

It can be really distracting to hear a bunch of people talking over one another when you kick off a meeting. A good solution is to use what’s called a Personal Meeting ID (PID) which gives you control of the Zoom environment right from the start.

Zoom Virtual Meeting Personal Meeting Room ID (PMI) Feature

Features of your PID include:

  • Using the same invite ID and URL whenever you start a meeting, bypassing the need to repeatedly check the settings. Note: because it’s a permanent URL,you should uncheck the “Allow participants to join anytime” setting to prevent randoms dropping in unannounced.
  • Placing participants into a “waiting room” which lets them in when you are ready to begin– either individually or all at once.
  • Automatically recording your meetings on your computer. Having a video of your presentation is always a good idea so you can re-use your content.

#2 Press the ‘spacebar to temporarily un-mute yourself’

You can help to ensure a quality audio recording by placing everyone on mute by default. And while this feature is more appropriate for meetings vs. presentations, it’s a great thing to know about – and to tell your audience about. It’s easy to use, hold down the spacebar to un-mute yourself and let it go to turn your audio off again. It prevents people from forgetting to re-mute when they walk off to do something else forcing you to listen to their snoring dog or screaming baby.

Temporarily unmute yourself on Zoom by holding the spacebar

Even if it doesn’t get used during your presentation (unless it’s a workshop you won’t want people to randomly chime in), many of your audience will thank you for learning this tip.

Note: You may need to enable it in your Zoom Preferences.

#3 Record ‘separate audio files’ for each speaker, host, or panelist in the presentation

If you have a host or a co-presenter there will be content in the session that’s not yours. Having separate audio recordings lets you use only the audio that was from your part of the presentation.

You can enable this in Preferences > Recording.

Zoom lets you record separate audio files when you have multiple speakers.

#4 Enable the ‘non-verbal feedback’ feature to allow audience interactions

Cool zoom feature #4 – enable non-verbal feedback.

To make your presentations interactive you can enable the non-verbal feedback feature. This allows participants to express reactions to your presentation.

This is not to be confused with ‘meeting reaction emojis’ which are temporary reactions that disappear after 5 seconds. To be honest, it’s hard not to be confused when there are two sets of interactions with different names.

Non-verbal feedback is for direct feedback to the speaker or host that others can agree with by clicking the same icon. The result is that the speaker can see how many people are expressing the feedback.

The options for non-verbal feedback are shown in the image below:

Zoom non-verbal feedback feature lets your audience react to your presentation

An example of how this would be used in a presentation is to ask the speaker to speed up or slow down. This might seem like a weird thing to be told during your talk, and if it’s just one person asking you’d most likely ignore it. But if 50 people are saying to slow down, that’s a pretty good indication that your current presentation style isn’t working for them.

It provides a pretty amazing insight – something I wish I’d had that feedback during an on-stage talk.

You can also use it to ask binary questions to the audience that they can respond yes or no to – a great way to segment the audience so you can tailor your content based on their responses.

Combine this feature with a QTINTA audience participation question for a really engaging experience. You’ll have to watch the video to know what QTINTA means.

#5 Use the Zoom ‘beauty mode’ to soften your appearance

Zoom includes a “Touch up my appearance” filter in the “Preferences > Video” settings, which gives your skin a softer appearance. There’s a slider that lets you control how much it applies the effect. It can look weird if you crank it too much, but having just a little can really help – especially if you’re looking a big bedraggled.

Settings are maintained when you quit so you can expect to look the same way every time.

#6 Use Zoom ‘video filters’ to add a cinematic high-contrast appearance

We’re all familiar with Zoom backgrounds, but a more impressive feature in my mind are the video filters. You can access them via the “Stop Video” dropdown arrow. Yes, there are some silly ones which can be funny when in a meeting, but for presenting stick to the non-silly ones. They can help improve the quality of your on-camera look. I particularly like the first option “Boost” which kicks your contrast up a notch removing any bland washed out lighting, it also removed some warmer tones which I like as it reduces the redness I often have in my skin.

Zoom video filters can add some nice contrast to your webcam view.

You can see that it increases the contrast but also cuts down on the redness in my face.

Unlike the “Touch up my appearance” feature, your video filter settings are not maintained between sessions, which is a frustrating extra step each time if you found a setting you like.

#7 Encourage attendees to use ‘side-by-side mode’ to view you and your slides

This can be a good setting if you want to make your talk feel more personal. It shows your camera video beside your slides, and viewers can resize the videos as they see fit.

Zoom side-by-side mode allows attendees to control the size of you and the slides.

It can be a good idea to point this out as not everyone will know.

E.g. “You should be viewing this presentation in side by side mode so you see me and the slides. If you want to make the slides bigger (or smaller) you can resize them by dragging the slider between my video and the slides.”

#8 Use Zoom ‘annotations’ to mark up your slides live, or a ‘whiteboard’ for a blank canvas

A really cool feature of Zoom is Annotations. This lets you write or draw on top of the screen you are sharing. Once the feature is activated , you can access it from the menu at the top when you are sharing your screen.

The Zoom annotation feature lets you mark up your slides.

This is really helpful when you have a complex slide and you want to focus people’s attention on different areas of the screen as you talk. When presenting live on a stage you can gesture towards a particular area, but it’s not as easy in a virtual presentation which is why it’s handy.

There is also a Whiteboard feature that gives you, well, a whiteboard. This could be useful if you find that you need to dig into a point you’re making in a more detailed way or discover during your talk that you need a different way to explain it.

You might want to take a quick screenshot when you’re done if you happened to get some interesting ideas marked up.

The Zoom whiteboard feature gives you a blank canvas whiteboard to sketch on for your audience.

Rock open a whiteboard and sketch a diagram. Having a tablet and pen would be very helpful for this, versus trying to draw with a mouse. It might be wise to use the non-verbal feedback feature to get folks to say “Yes” to a “Let me know if you’re ready to move on” question.

Note, this is a screen sharing feature, so in order to get to the whiteboard, you need to stop sharing your screen, then share once more but choose Whiteboard as the option. Then you’ll have to stop sharing and share your slides again. Make sure you’ve practiced this if you think you’ll be using it.

#9 Use ‘closed captions’ to increase the accessibility of your virtual presentation and video recording

Zoom has transcription features that let you add closed captions to your session. You can do it manually for free, but that means someone will have to type them live, which is a pretty specific skill to have, and requires someone to do it for you.

If you have a paid Zoom account (roughly $20/month) live transcriptions are included. An alternative is to integrate with a platform like Otter.ai, to add closed captions in real time. You can also use Otter for transcribing any other audio or video files you have which makes it a much better value.

There are several reasons why closed captions are a good thing to do.

  • No headphones: if an attendee doesn’t have or forgot their headphones and they’re in an environment where they can’t have the volume on, closed captions are a life saver that could be the difference between them staying or leaving.
  • Accessibility: Captions allow meetings to be accessible to all. For the deaf, hard of hearing, or non-native speakers, they are an absolute necessity to understand what’s going on.
  • Attention and recall: closed captioning can increase the amount of your content that an attendee comprehends and remembers. This is because they are getting it using two senses, and you have to focus more intently when you are reading.

You can check out Otter here to set up live captions.

#10 Use Zoom ‘breakout rooms’ to split workshop participants into groups

Without question, one of the most popular Zoom features is Breakout Rooms. They are exactly as they sound, allowing you to break out attendees into separate rooms. This could be for hosting a multi-track event where there is a speaker in each breakout room, or more commonly it is to allow groups to work together away from the “Main Room” and then come back in to rejoin you as the speaker.

This is a wonderful feature if you are running workshops that require groups to work through some of your worksheets or tasks for example.

There’s a good demo of how to use Zoom breakout rooms here.

#11 Use a Zoom ‘waiting room’ to hold attendees before you let them in at the same time

Nobody shows up at the same time to a presentation, and you don’t always want to start until an acceptable threshold of attendees have arrived. Particularly if the beginning of your talk is fundamental to your big idea.

The waiting room is basically a holding area where attendees are listed as they show up. They get to see a simple welcome screen (annoyingly simple really – I’d much prefer to have the options to have a fully custom slide in there), and you can admit them one by one, or all at once, when you are ready to begin.

It also allows you to block people from entering, although for the most part there’s not much reason to do this when you are presenting to a large audience. Useful if someone becomes disruptive for any reason.

Caution: it’s very easy to forget about the waiting room and have people sitting around unable to get in after you’ve started. I recommend assigning this task to your co-host.

Cool Zoom Feature to Avoid – ‘Present with your PowerPoint or Keynote slides as a virtual background’.

This is an interesting feature that’s worth discussing both for why it’s cool and why it’s uncool.

What it does

Instead of a regular screen share, it takes your slide deck and sets it as the background much like any other Zoom background. As such it places a ‘mini you’ floating on top of the slides in cutout mode which is kinda fun. Kinda.

To access the feature (beta at time of writing) click the “Advanced” tab in the “Share Screen” popup, and select “Slides as Virtual Background”.

This is what it looks like from the attendee’s perspective. And yes, you appear twice on the screen. Once on top of your slides, and again beside them. Silly.

Image showing how to use Zoom's slides as background feature.

Note: you must download a local copy of your slide deck to your computer as it doesn’t connect to cloud-based slides.

If you have audio and video in your slides, checking the “Share Sound” option at the bottom-left of the share popup should make that transmit to the audience. However, it doesn’t. In fact I couldn’t get any video or audio to play at all.

There’s also a second “Split Video from Slides” option which kinda defeats the purpose. As you can see below, you are back with your regular background in a separate window, and you are only on the screen once.

With the split setting in place, it would be a fair to wonder why you’d use this feature as it looks just the same as the regular view.

There are however, a few key differences.

The major difference is that you don’t need to have your slides in fullscreen mode on your computer. In the screenshot below you’ll see that I’m looking at a Zoom window with my slides inside it. I can now move through my slides while having other windows open such as the chat and participant windows. This is actually pretty great as the audience doesn’t see your layout, they see what they would normally see.

A nice side effect of this setting is the audience won’t see the awkward moment at the start of your talk where your whole screen is visible until you start the slides.

Zoom panels popped out to the side in slides as background mode.

Looking at the main window, you can clean up the view a bit by having attendee video off by un-checking “More > Allow Participants to Start Video” in the Participants panel, and then selecting “Hide non-video participants” from the “…” menu on one of the participant video boxes.

You can take it a step further if you select “Hide self view” from the … on your video thumbnail. This will give you a view of just your slides. As much as the layout annoys me (I’d rather pop the self view out to the side with the chat), it can be important to see yourself to make sure you’re not moving out of frame – particularly if you are speaking standing up.

However, at this point in the beta it’s just not usable enough to be a serious and professional solution because of a few technical failings:

  • It’s buggy like most beta features are
  • It doesn’t show any animations or slide transitions
  • If you are recording the screen, the merge view while fun, is a little unprofessional looking
  • Audio and video didn’t work at all for me, despite there being a setting to allow slide audio to work. I think this might be because the videos didn’t play.
  • When you start the share it has to process the slides before it starts which causes a delay if you aren’t expecting it.

Overall, it’s a feature with some exciting elements, although to be perfectly honest, the good aspects are nothing to do with the feature itself, but are side effects. I’d prefer to see a new feature that allows you to avoid presenting in fullscreen to allow a much greater degree of presenter screen setup.

The chapter title says it all. Do these things and your virtual presentations will be better. If you don’t, your presentation won’t be better than the last one you did, missing an important opportunity grow your skills as a virtual presenter.

Seriously. Do these things.

#1 Test your slides from the ‘attendee perspective’ using another laptop or tablet

Your slides might look amazing on your retina laptop or 5K monitor, but not all screens are alike, and your super-detailed tiny-text “revolutionary new marketing method” process diagram might look more like a dot-matrix printout to someone with a lesser screen.

Viewing your slides on a smaller or alternative screen isn’t enough. You also need to view them on Zoom on that screen, because virtual presentation software tends to change things you wouldn’t expect.

The golden rule of presentation QA is to run through every slide on the platform you’re going to be delivering on (Zoom, GotoWebinar, etc.) watching out for the things below:

  • Any virtual presentation platform will add small visual artifacts to the video stream—they’re imperfect degenerative medium where some quality will be lost in transmission. As a result, your slides will never be quite as sharp as directly viewing your slides.
  • If you have audio in your slides, check that the audio levels are balanced and not too loud or quiet. Remember to also test it with headphones on as that’s a common listening scenario for your audience.
  • If you have video in your slides it may not come across well when presenting virtually. There’s usually some lag or choppiness that makes it skip frames. This can make the audio look out of sync.
  • If you have multiple slides with audio, set them at the exact same level so people don’t get deafened. A common problem in that scenario is that the attendees will turn down their audio if you blast them, and then the next time you have audio it’s too quiet to hear properly. Your presentation software will have a setting for the audio or video volume. The best way to make sure they are the same is to move your slides to be one after the other (you can reorder them afterwards), then step through them to gauge the balance.
  • If you have complex animations or transitions, they may render more slowly or less smoothly when piped through Zoom and a wifi connection. If they don’t work the way you want them to, consider simplifying them (fewer animations) or removing them altogether – replacing them with static slides. You can still use a technique like the Progressive Reveal to create a pseudo animation effect.

To prevent an audio feedback loop when testing your audio and video slides, have your partner/friend/colleague be on the viewer/attendee side in another room.

Whatever your specific case is, there’s a good chance that on the viewer’s side it’s not as perfect. So double, triple, and quadruple check.

I guess you should also single check. Why does nobody say that?

“You should single check your work to make sure it’s awesome.”

The best way to QA is to record some video of it from the viewer’s perspective. Have your QA buddy record their screen (with audio). If you don’t have anyone to help you, just set up your extra laptop (hopefully you have one somewhere) in another room and record the screen from there. If you’re using a Mac, Quicktime is an easy way to get a recording. On a PC, you can use PowerPoint to do a screen recording (more on that later), or find some free screen recording software for a test.

If you do have a helper, you can also reverse roles where they present and you observe on their machine. This will give you the truest sense of what might need to be fixed. It’ll no doubt be quite hilarious to watch, unless they turn out to be better at it than you.

#2 Remove all hashtags from your slides

My typical advice regarding hashtags is to make sure you update them to use the current event’s hashtag if you’ve used this slide deck before. If you don’t it looks awful to the audience and makes them feel like you didn’t put in the effort to make a presentation just for them.

However, the main goal of this entire guide —primarily covered in chapters 10 and 11— is to ensure you create a professional-grade recording of your virtual presentation that you can repurpose over and over for multiple virtual events.

If you leave event hashtags in your slides they will be forever embedded in your recording, rendering it useless for re-use. And trust me, once you’ve created a high-resolution awesomely edited recording of your talk, you will feel amazing about it.

It may feel counterintuitive, but you should delete all the hashtags from your slides.

If the event mentions it and asks you why or asks you to include them, just politely let them know your rationale. I’ve found that many virtual events have interactive chat in the interface they use which tends to dilute the number of people hanging out on a Twitter hashtag anyway.

#3 Have a wired Internet connection

If attendees have a poor connection they can always leave and download the video and slides later on.

But the presenter is the one person who absolutely must have a great Internet connection, and the best way to do that is to have directly wired Ethernet.

A side benefit of this is that it will help you end the endless debate over who’s connection is causing the problem. I’m sure you’ve been in a meeting where someone suggests your Internet is slow, and you say yours is fine, and they say that theirs has been working brilliantly all week.

Just say “Yeah, but I have a hardwired Ethernet connection.” End of conversation.

If you don’t have a wired connection, work on getting one set up, and in the meantime tell your eager tech wannabe roommates NOT to reset the ******* wifi while you’re presenting.

#4 Have a backup audio input device

“Is this mic on? Can you hear me at the back?”

Sometimes your mic will stop working, and it’s one of the most uncomfortable panic-ridden things that can happen to a speaker (see When Things Go Wrong ). It could be a dead battery issue, or your headphone cable could be old and the internal wiring failed.

Apple earpods cheap virtual presentation microphone

Whatever the cause, you need to have a way to deal with the problem.

If you are using a posh external mic that stops working, ditching it for the internal microphone of your laptop will likely degrade the audio quality significantly, but it’s better than nothing.

In a later chapter I do a deep dive comparison video about microphone options for virtual presenting .

Probably the simplest backup is another set of headphones. The classic Apple headphones are only $25 now. Make sure you get the ones with the 3.5mm jack, and not the lightning cable, (especially if you’re not an Apple person) as that’s only useful for your iPhone. And if you aren’t an Apple person, there are a million other options on Amazon.

However, be warned that these headphones are rife with audio problems such as noisy cables (you’ll need to sit still which sucks), and they should only be used on Zoom. When using them with any other audio recording software they have a horrific background hiss that destroys your audio, but Zoom’s noise removal feature (on by default) actually does a fantastic job of removing it, making them a viable last minute solution. Hopefully, you’ll never need to use them.

#5 Have a slide dedicated to encouraging non-verbal feedback

The non-verbal feedback feature of Zoom is a great way to make your talk more dynamic. But you don’t want to try and explain it in the middle of your talk as it’ll break the flow and screw up the fluidity of your recording.

Instead, consider which aspects of the feature you want to use, and have a slide at the start of your presentation (slide 2 for example) that focuses on this. You can quickly walk people through how it works, and tell them how you’ll be using it throughout.

#6 Have everyone muted by default

It goes without saying, but I’ll say it anyway. You don’t want attendees, whether it’s 5 or 500, to be chatting before or during your presentation. So this one is simple. Make sure you mute everyone. If you’re using your Personal Meeting ID you might have this already set up.

You can mute everyone in the Participants sidebar, or as a global default setting in the web portal administration settings “Settings > Schedule Meeting > Mute all participants when they join a meeting”.

Mute zoom participants by default for virtual presentations

#7 Wear confidence clothes

Just because you can present in your PJs it doesn’t mean you should present in your PJs. Treat it like an on-stage talk and get ready in your mojo outfit. You’ll gain confidence and look more professional.

Something I like to do when I’m on the road presenting, is lay out my clothes the night before. It helps me get in the right mindset and also saves time the next day when you might be stressing out.

#8 Close all of your other software to prevent your machine slowing down

Take a look at your computer right now and count A) how many different apps are running, and B) how many tabs you have open in your browser.

Here’s a screenshot of mine, for reference.

Having a lot of browser tabs and apps open can slow your computer when doing virtual presentations

Tabs open in Chrome? 39. Apps open? 20

You need to be concerned about two things, the amount of memory and processing power being hogged by all the apps you have open, and the number of ways you might receive a notification during your talk.

For PCs running Windows 10, there’s a built-in function to silence notifications when presenting . But if you’re a Mac user the settings for this are horrendous (slightly better in Big Sur). Fortunately there’s a free app called Muzzle that silences all of your notifications as soon as you share your screen.

Turn off all MacOS notifications using the Muzzle app when giving a virtual prtesentation

#9 Have two pre-made slides ready for Q&A at the end of your virtual presentation

It’s common for your host to ask questions that the audience has submitted in the chat window (or the Q&A window for Zoom Webinars) at the end of your session. The best way to utilize this opportunity—if you’re still in control of the screen—is to have two slides prepared.

The first slide should simply have Q&A written on it, really big.

The second slide should be a promo slide with a special offer you have.

I like to leave up the Q&A slide until the questions start, then flip it to the promo slide so it can sit there for the next 5-10 minutes. It’s a great way to have it visible for a long period of time without actually having to be salesy in your presentation.

It’s fairly common that an event organizer will ask you if you have something to promote, but if they don’t, ask them if it’s okay that you use a slide at the end like this.

#10 Build a background set to make your virtual presentations look professional

If you spend a lot of time on Zoom, instead of using a Zoom background, start thinking about how you can built a bit of a set where you do your presentations. Not only will it look more professional, but it will fill you with confidence and make you feel like you’re in presentation mode when you’re there.

I’m fortunate to have a space for my office/studio, and I’ve seen and felt the difference a well-designed environment makes when I show up to work. It took me months to get it right, so don’t think you have to suddenly have something perfect. Just chip away at it over time, turning on your webcam every day and giving a little thought as to how you can make the space more special. Small shelves with plants or books can work great, and Pinterest is definitely your friend for this type of thing.

Many folks won’t have a dedicated workspace to claim as your “stage”, but I’m pretty sure your significant other won’t complain if you make your home that little bit nicer.

Speaking of “stages”, I actually built a stage in my studio—almost burning down the house in the process —but that’s a story for another time. Like I said, it took months to get to this stage. I keep saying stage.

Build a background set to make your virtual presentations and webinars look more professional

#11 Reboot your computer the night before your virtual presentation

Restarting your computer can help speed it up a bit, especially if you haven’t done it in ages. Any little performance advantage you can get is valuable for a live presentation. It will help clear out any processes that are stuck or hogging the CPU.

However, it’s best not to do this right before your talk, as you risk it doing some weird software updates that take hours to complete.

#12 Do a test Zoom meeting to check your camera angles and lighting

As Springsteen said in Dancing in the Dark—”I check my look in the mirror, I wanna change my clothes, my hair, my face.”—you should always check how you look on camera before the presentation starts. Adjust the angle of the camera for your most flattering look and the best view of your background, which of course is a well-decorated wall, and not a zoom background of a beach or mountaintop.

Make sure to turn on the lights you’ll be using to light your lovely face, wick away any sweat using blotting wipes, and apply some simple makeup to remove shiny reflections from your head. More details on those techniques in the lighting section .

Here’s the smart part, record your test meeting and play it back to make sure there are no weird things in the background, it’s often easier to analyze a recording as opposed to your webcam view.

#13 Double-check your audio for background noise

At the same time as your camera check, watch your test recording and listen very carefully for any noise in the background. You’ll be surprised at how oblivious you can be to background noise when you’re busy and/or nervous.

Sounds to watch out for:

  • Laundry sounds: Depending on where your washer/dryer are it may not be an issue, but the low hum can travel far. Start a Zoom recording, making sure to use which ever audio (mic) input you plan on using, go turn on your washer or dryer or dishwasher, then come back and replay the recording to see if it’s discernible. Crank the volume to make sure. There is NOTHING worse than doing a badass presentation then finding out the recording is ruined by a persistent hum in the background, or the sound of someone’s hoody zip clattering round and round in the dryer.
  • Tube lights: If you have any tube lights where you are recording, or even in a nearby room, turn them off. They can be soooo noisy. Then put in the effort to replace them with silent LED tube bulbs when you have time. It does require some rewiring, but it’s not that hard—I did it recently and I made sure to choose bulbs with the same colour temperature as the lights I’ll be using to light me up in the video–more on that in the A/V chapter .
  • Ceiling fans: Another subtle and repetitive sound. Turn ’em off unless the resulting heat will make you sweat to the point of scaring the audience.
  • Heating: Not all heating is noisy, but many houses in North America use what’s called forced air. It’s noisy. A low hum, yes, but it’s an audio killer.
  • Noisy clothes: Your clothes can cause bad scratching sounds—even if you use a shotgun microphone that’s not attached to your clothes—which is an audio killer. What happens is that any loose clothing rubs against you when you gesticulate with your arms. Tighter clothes like a t-shirt are the solution to this. I go into more depth including a comparison video in What to do When Noisy Clothes Ruin Your Audio .
  • Noisy shoes: if you’re wearing any kind of heels, they will cause irritating sounds if you shuffle your feet (while presenting standing up, which you should do). The simplest solution is to take them off and present in your socks (or bare feet).
  • Analog watches: I’m kidding.

And make sure everyone in the house knows not to bother you while you’re presenting. If you are in a room with a door, hang a sign on it with the time of your event, and say not to disturb you until you take the sign off the door.

Guess what? Not every thing you can do as a virtual presenter is something you should be doing—I’m talking about you, speaker who likes to take a bathroom break while mic’d up, two minutes before the session starts.

Similarly, not every feature of Zoom has a positive impact on the audience or speaker experience. In this short and not-so-sweet chapter I’ll give you some tips about things to avoid so your talks go more smoothly.

#1 Don’t use a free Zoom account for your presentation

If you’re running the show yourself this is an important one. The free Zoom plan allows up to 100 attendees which is great, and more than enough for a small event, however there is also a 40-minute time limit, which would be very embarrassing if you didn’t know that and all of a sudden everyone gets kicked out of your virtual event.

#2 Try to avoid saying “Can you hear me?”

This is a classic intro statement that nervous presenters ask, but it makes you sound unprofessional. Instead, make a subtle change to how you position it, like this:

“Thanks {host name}, let’s get started, and let us know in the chat window if you have any issues hearing my audio.”

#3 Don’t use your laptop’s microphone if your webcam is sitting on an external monitor

When you do this, the laptop will be off to one side and your audio will be really quiet and sound like you’re in a different room.

#4 Don’t use stock photos in your slides

Just as you shouldn’t use a stock photo as the header background on your website, you shouldn’t use them in your presentations. To illustrate my point, it’s way too common for software companies to think it’s cool to use an overhead shot of a laptop and a coffee cup. It’s actually hilarious how prevalent it is. I recommend entering the URL of any image you’re considering using into tineye.com which will tell you how many times it’s been used.

How to use Tineye to see how many times a stock photo has been used online

If you absolutely have to use one, try hard to find one that’s not so widely used. Unsplash.com is a good resource for free photography that’s typically got less of a stock feel to it.

But all in all, the best way to avoid using stock photos is to develop an original content mindset (in chapter 6) .

#5 Don’t use a Zoom background. You heard me.

Zoom backgrounds can be fun in meetings, but when you’re presenting it can look unprofessional and can be really distracting. It can also make some of your head/hair disappear and speaking for myself, I need all the hair I can get.

#6 Don’t record the call without permission

This is a big no-no on certain types of call. For a presentation you can make a statement that it’s being recorded, as this is always helpful information for attendees to know (no permission needed) but if it’s a meeting with a client, customer, or coworker, you should be explicit that you are recording and why: “If it’s okay with you I’d like to record the call so I don’t miss any of the details.” This is important when you are a guest in an interview too. Asking for permission will add a level of trust and respect in the eyes of who you are asking – and in the very rare occasion that they say no, be graceful and say okay no worries. Then follow up with,”I may be taking notes throughout so bare with me if I’m scribbling”.

Also be aware, that if you  are recording the session, everyone on the other side will see a blinking “recording” signal in the top-left corner, so there’s no creeping allowed.

To recap, remember these rules when it comes to recordings:

  • Meetings: Ask for permission, and don’t record if your guest is uncomfortable with it.
  • Presentations: Let people know that it’s being recorded and that you will be making it available after. Ideally after some post-production enhancements in chapter 11.

#7 Don’t be the host if you might leave early

This is a nightmare as the other participants are suddenly without a meeting and they might not know why. Then they have to re-coordinate to set up a new meeting, which is always a chore and often involves Slack or text messages or even worse, emails.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

how to presentation mode zoom

Use zoom for PowerPoint to bring your presentation to life

If you would like to make your presentations more dynamic and exciting, try using zoom for PowerPoint .  

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To add a zoom, go to Insert > Zoom .

To summarize the entire presentation on one slide, choose Summary Zoom

To show selected slides only, choose Slide Zoom

To show a single section only, choose Section Zoom

how to presentation mode zoom

When you create a zoom in PowerPoint, you can jump to and from specific slides, sections, and portions of your presentation in an order you decide while you're presenting. 

Note:  See the Requirements table below regarding which versions of PowerPoint support the features described in this article. 

Summary zoom 

A summary zoom is like a landing page where you can see the pieces of your presentation all at once. When you're presenting, you can use the zoom to go from one place in your presentation to another in any order you like. You can get creative, skip ahead, or revisit pieces of your slide show without interrupting the flow of your presentation.

Create a summary zoom

Go to Insert > Zoom .

Shows the Zoom button on the Insert tab in PowerPoint.

Select Summary Zoom .

The Insert Summary Zoom dialog box opens.

Select slides you want to include in your summary zoom. These become the first slides of your summary zoom sections . To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Shows the Insert Summary Zoom dialog in PowerPoint for a presentation without existing sections.

If you already have sections in your presentation, the first slide of each section is preselected by default. If you don't want to include certain sections in your zoom, deselect them. Then, if you want PowerPoint to get rid of any sections you didn't include in your summary zoom, clear the check box next to Keep unused sections in your presentation . Don't worry—the slides in the sections you're discarding will still be part of your presentation.

Shows the Insert Summary Zoom dialog in PowerPoint with sections selected.

Once you've selected all the slides you want to use for your summary zoom, select Insert . Your summary zoom is created, and it appears as a new slide just before the first slide you included in your summary zoom.

Shows the Summary Section slide of a Summary Zoom in PowerPoint.

Add or remove sections from your summary zoom

Once you've created a summary zoom, you might still want to add or remove sections of your presentation. If you've made changes since first making your summary zoom that you want to capture, you don't have to start from scratch—just update your summary zoom.

Select your zoom, and then select the Format tab on the ribbon.

Shows the Zoom Tools in the Format tab of the ribbon in PowerPoint.

Select Edit Summary , choose the sections you want to have in your summary zoom, and then select Update .

Note:  You won't be able to add or remove sections from your presentation in this view, just from your summary zoom.

A slide zoom can help you make your presentation more dynamic, allowing you to navigate freely between slides in any order you choose without interrupting the flow of your presentation. They're a good option for shorter presentations without lots of sections, but you can use slide zooms for lots of different presentation scenarios.

Slide zooms help you drill down into multiple pieces of information while feeling as though you're staying on the same canvas.

Create a slide zoom

Select Slide Zoom .

The Slide Zoom dialog box opens. Select the slides you want to use in your slide zoom.

Once you've selected all the slides you want to use, select Insert . Your slide zoom is created.

Tip:  If you want to, you can create a slide zoom quickly by simply selecting the slide you want from the thumbnail pane and dragging it onto the slide you'd like to have your slide zoom on. This way, you can create slide zooms and change them quickly, and arrange them however you like simply by clicking and dragging.

Change the preview image of your slide zoom

Your slide zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

Shows the Zoom Tools Format tab on the ribbon in PowerPoint.

Select Change Image to choose a new picture from the web or your PC to use instead of the thumbnail.

Shows the Zoom options group on the Format Tab for a Section or Slide Zoom in PowerPoint.

Choose or search the web for the image you want. When you've selected the image you want, select Insert .

Shows the Insert Image dialog in PowerPoint.

You can also choose various looks for your zooms from Zoom Styles —you can change the border, add visual effects, or pick from any of the border and effect combinations in the gallery.

Shows different Zoom Styles and effects you can choose in the Format tab in PowerPoint.

Section zoom

A section zoom is a link to a section already in your presentation. You can use them to go back to sections you want to really emphasize, or to highlight how certain pieces of your presentation connect. To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Create a section zoom

Select Section Zoom .

Select the section you want to use as a section zoom.

Select Insert . Your section zoom will be created.

Tip:  If you want to, you can create a section zoom quickly by simply selecting the section name you want in the thumbnail pane and dragging it onto the slide you'd like to have a section zoom on.

Change the preview image of your section zoom

Your section zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

More zoom options

Zoom for PowerPoint truly lights up when you make it your own. Select the Format tab of the ribbon to get to the Zoom Tools , which you can choose to create just the look and feel you're going for when you present.

Choose to return to the home page or continue through your presentation

If you want to return to the zoom slide after viewing sections or slides in your summary, slide, or section zoom, make sure the Return to Zoom check box is selected. If you want to move on to the next slide after viewing part of your zoom, uncheck it.

(If you're working with a summary zoom or a section zoom, you'll return to the zoom slide by default when you're presenting after going to the section. If you're using a slide zoom, you'll move on to the next slide by default after viewing your slide zoom.)

Make the background of your zoom transparent

Another way you can change the look of your zoom is by choosing to adopt the background of the slide where your zoom lives to make the zoom almost indistinguishable from the main canvas while you present. Select Zoom Background to make your summary, section, or slide zooms blend in to their home slide.

In the Zoom Styles group, select Zoom Background . The zoom will adopt the background of the home slide.

Change the transition options of your zoom

By default, your zooms will use the zoom transition when you present, which is what helps make the zooms feel so lively. However, if you don't want to use the zoom transition, or if you want to change the duration of the transition, you can do so.

In the Zoom Options group, make sure the box next to Zoom Transition is checked if you want to use the zoom transition when presenting your zoom.

If you don't want to use the zoom transition when presenting, uncheck the box next to Zoom Transition .

To change the timing of the zoom transition, use the up and down arrows next to the Duration indicator to change how long the zoom transition lasts.

Requirements

See the following table for details on the minimum version numbers required in PowerPoint to create or play zoom links.

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IMAGES

  1. How to use Powerpoint presenter mode in a Zoom meeting with only one display (Windows)

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  2. How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

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COMMENTS

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  4. How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

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  5. How to Present on Zoom: Google Slides and Powerpoint Presentation Guide

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  12. PDF Instructions for PowerPoints with Presenter Mode on Zoom

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  17. Use zoom for PowerPoint to bring your presentation to life

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