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Two Weeks' Notice Resignation Email Message

Why Give Two Weeks Notice?

Tips for writing a resignation email message, how to format the message.

Two Weeks' Notice Resignation Email Example

More Sample Resignation Emails

Are you ready to resign from your job? There’s a certain etiquette involved when—for whatever reason—you decide to quit your job. It's best to tell your boss in person , if possible, that you are resigning from your job, and then follow up with a formal resignation letter . It is also best to give your employer at least two weeks' notice when you are planning to leave.

If you need to alert your boss to your resignation right away, you might have to send a resignation email instead of a letter. Even if you send an official letter or tell your boss in person, you may choose to send a follow-up email to confirm the details.

Read below for information on why you should give two weeks’ notice, how to write a resignation email, and review a sample email message.

It’s important to provide your employer with two weeks’ notice if you can. This is a standard practice when resigning.

Giving two weeks' notice provides enough time for you to transition out of the office and to finish up any projects you can. It also gives your employer time to begin to hire (and possibly train) your replacement.

However, two weeks’ notice is not legally required unless you're covered by a contract. If you have a union agreement or employment contract that states how much notice you have to give, definitely follow those rules. Otherwise, you may be considered to be employed at will and not required to give notice. Check the details before your turn in your resignation.

Do your best to give two weeks’ notice, if you can. This is a good way to maintain a positive relationship with your employer, which you may need should you ever need to ask them for a recommendation.

Circumstances that might require you to leave before giving two weeks’ notice include a personal emergency, family circumstances, or unbearable (or unsafe) work conditions.

State the date. In the letter, include the date you plan to leave the company. This will give your employer a clear sense of your timeline.
Don’t go into details. There's no need to go into a lot of detail in your resignation letter—it's most important to convey that you are resigning, and when your last day will be.
Express gratitude. Remember to thank your employer for the opportunities you have been given during your tenure. This is also a good moment to express your gratitude for the years you have worked there. If you're not leaving on the best of terms, there's no need for this section.
Offer assistance. If it's feasible, offer to help the company during the two-week transition. You might offer to train a new employee, for example, or to write a description of your daily work responsibilities and/or unfinished projects for your successor.
Ask any questions. This is also an opportunity to ask any questions about compensation or benefits, such as where or when you will receive your last paycheck. You should send the email to both your manager and to the Human Resources office. Human Resources will be able to answer these kinds of questions.
Provide your contact information. You might want to include any non-company email address or other forms of contact information so that your employer can get in touch with you in the future.
Proofread and edit your message. Be sure to thoroughly proofread your email, fixing any spelling or grammar errors. Also, make sure that the date you give for your last day of work is correct. Even though you are leaving the company, you want your last email to be professional and polished.

It's a good idea to send the email to yourself before you send it to your employer. That way, you can check it to make sure it includes all the relevant information. When you send the message to your employer, copy or blind carbon copy (Cc or Bcc) yourself, so you have a record of the correspondence.

Subject Line: Include the fact that you're resigning in the subject line of the email. It's important for your message to be opened and read.

Greeting: Address your letter to your manager. You may also want to copy Human Resources so there's an official record of your resignation.

Resignation Notice: Advise your employer when you will be leaving the company, and when your last day of work will be.

Optional Information: If you want to offer assistance during the transition or thank your employer for the opportunity, mention it after you've noted that you're resigning.

Signature: Include your contact information (email and phone number) in the message or in your signature so it's easy for the recipient to follow up.

Two Weeks' Notice Resignation Email Example

Subject Line: Notice of Resignation - Jane Doe

Dear Ms. Smith,

I am writing to notify you that I am providing two weeks’ notice and will be resigning from my position as Customer Service Representative with ABCD Company. My last day of employment will be January 15.

Please let me know if I can provide any assistance with the transition. I would be glad to provide whatever support I can during my remaining time with the company. You can also contact me with any questions on my personal email, JaneDoe@firstnamelastname.com, or my cell phone, 555-555-5555.

I wish you and the company success in the future. Thank you so much for all the support you have provided me during my tenure with the company.

Best regards,

Review more examples of resignation email messages for a variety of circumstances. There are samples and templates to download whenever you need to move on from a job.

SHRM. " Can Employers Require Workers to Give Notice Before They Quit? "

NCSL.org. " At-Will Employment - Overview ."

Put in two weeks notice with these email templates

Looking to resign from your job? Learn how to write a professional and respectful two weeks' notice email with our helpful templates and tips.

When it's time to leave your job, it's important to do so professionally and with as little disruption as possible. Giving your employer two weeks' notice is the standard practice, as it provides them with enough time to find a replacement and for you to wrap up your responsibilities. But how do you go about putting in your two weeks' notice? Follow these steps for a smooth transition.

Step 1: Make a Plan

Before you talk to your boss, you need to have a plan for your departure. Consider the logistics of leaving, such as when your last day will be, how much notice you need to give, and what you need to do to wrap up your work. You should also think about how you will tell your coworkers, and what your next steps will be after leaving the company.

Step 2: Schedule a Meeting with Your Boss

Once you have a plan, it's time to schedule a meeting with your boss. This should be done in person, as it shows respect and professionalism. You can start the conversation by saying something like, "I wanted to schedule a meeting with you to discuss my resignation." Your boss will likely ask why you're leaving, so be prepared to give a brief and honest explanation.

Step 3: Be Prepared to Answer Questions

Your boss will likely have questions about your departure, such as when your last day will be, who will take over your responsibilities, and whether you have any concerns about the transition. Be prepared to answer these questions honestly and professionally. It's important to remain positive and avoid saying anything negative about the company or your coworkers.

Step 4: Provide a Written Resignation Letter

After you've had the conversation with your boss, it's important to provide a written resignation letter. This should be a brief and professional letter that outlines your intention to resign, your last day of work, and a thank you to your employer for the opportunity to work for the company. You can find templates online if you need help getting started.

Step 5: Offer to Help with the Transition

To make the transition as smooth as possible, it's a good idea to offer to help your employer during your final two weeks. This could include training your replacement, creating documentation to help with the transition, or simply being available to answer questions. Showing that you're willing to help will leave a positive impression on your employer and coworkers.

Step 6: Wrap Up Your Work

During your final two weeks, it's important to wrap up your work as much as possible. This includes completing any outstanding projects, passing on information to your replacement, and cleaning up your workspace. You should also consider writing up a transition plan to help your replacement get up to speed quickly.

Step 7: Say Goodbye

On your last day, it's important to say goodbye to your coworkers and leave on a positive note. You can send an email or message to your colleagues thanking them for the opportunity to work with them, and letting them know how they can stay in touch. You may also want to consider leaving a small gift or note for your boss as a token of appreciation.

In conclusion, putting in your two weeks' notice is an important part of leaving a job. By following these steps, you can ensure a smooth transition and leave on a positive note. Remember to be professional, honest, and respectful throughout the process, and you'll be well on your way to your next opportunity.

Template 1: Formal Email

Subject: Resignation Notice - [Your Name]

Dear [Manager's Name],

I am writing to formally submit my resignation from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - Two Weeks from Today], providing you with the standard two weeks' notice.

I want to thank you for the opportunity to work at [Company Name] and for the knowledge and skills that I have acquired during my time here. I am grateful for the support and guidance you have provided me with throughout my tenure.

Please let me know if there is anything I can do during my final two weeks to help make the transition as smooth as possible. I will do my best to ensure that all of my projects are completed, and that my responsibilities are passed on to my successor in an organized manner.

Thank you once again for everything.

[Your Name]

Template 2: Grateful Email

Subject: Grateful Resignation Notice - [Your Name]

I wanted to let you know that I will be resigning from my position as [Your Job Title] at [Company Name] as of [Date - Two Weeks from Today].

I want to express my gratitude for the opportunities you have provided me with during my time at [Company Name]. The experience I gained and the skills I developed while working here have been invaluable. I am thankful for the support and guidance that you and my colleagues have provided me with throughout my tenure.

Please let me know if there is anything I can do during my final two weeks to ensure a smooth transition. I want to make sure that I leave on a positive note, and that my replacement is set up for success.

Thank you again for everything.

Best regards,

Template 3: Informal Email

Hi [Manager's Name],

I wanted to let you know that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - Two Weeks from Today].

I appreciate the opportunity to have worked with you and the rest of the team here at [Company Name]. I have learned a lot and have had some great experiences during my time here.

Please let me know if there is anything I can do during my final two weeks to help ensure a smooth transition. I want to make sure that everything is wrapped up as neatly as possible before I leave.

Thanks for understanding.

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How To Write A Two Weeks’ Notice Letter (With Examples)

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Knowing how to write a two-weeks notice letter is important when it comes to resigning from your job. This letter lets your employer know that you are quitting your job and it will inform them of your last day.

If you’re in need of writing a two-weeks notice letter but aren’t sure where to start, we’ll go over how to write a two weeks notice letter, provide an example notice letter, and some common mistakes to avoid when writing one.

Key Takeaways

To write a two weeks notice letter, state your resignation on the first line of your letter and make sure you put the date of your last day.

Submitting your resignation letter two weeks before your last day of work is standard practice.

It’s important to make a good final impression with your letter because you want to leave the door open to receiving a recommendation from your current employer in the future.

You should submit your letter after you’ve spoken with your boss about your resignation in person.

What is a two weeks’ notice letter and why should I write one?

How to write a two-weeks notice letter, example two-weeks notice letter, template for two weeks’ notice letter, two weeks’ notice letter tips, common mistakes to avoid with your two weeks’ notice letter, what to consider before handing in your two weeks’ notice, how to quit your job: beyond your two weeks’ notice letter, two weeks’ notice faqs.

A two-weeks notice letter is a document that an employee hands to their employer to inform them of their resignation. It’s traditionally handed in two weeks (14 days, 10 business days) before your final working date, as stated in the letter itself.

Note that there are no federal laws concerning giving any kind of warning before you quit your job. It’s simply a cultural practice to allow your employer enough time to plan for your departure (finding a replacement, reassigning your tasks, etc..)

The important point is that this letter serves as your last chance to leave a good impression on your soon-to-be former employer. It’s a formal, professional, and concise way to notify the company of your departure.

To write your two-weeks notice letter, you should start by addressing the letter, stating your resignation in the opening paragraph, and express your gratitude. Here is a more detailed list of how to write a two-weeks notice letter:

Address the letter. The beginning should be like any other professional document you’ve written: your name, date, and subject line. Include the information of the person you’re addressing and your company’s details.

State your intent and last day. This should be done in the first paragraph of your letter. Include the date of your last working day, which should typically be two weeks after the date you turn your letter in.

Be straightforward, but also friendly. Emphasize who you are and your position in the company. At the end of this paragraph, put the date of your last day.

Say thank you. In the second paragraph, you should take the opportunity to thank your employers for hiring you in the first place and for the experience you’ve had working there.

Even if it was the worst job you ever had, you gained the knowledge that you don’t want that type of job again. That’s valuable.

Give the reasons for departure. Optionally, you can give a reason for your departure in the next paragraph. You definitely don’t want to say, “I hated every second working here, and that’s why I’m quitting,”.

Even if you’re quitting a job you just started , let an employer know that there are no hard feelings and you’re leaving because of a new opportunity.

Offer help. Once you’ve addressed your resignation and the details, you can now move on to the next steps in your final paragraph. Offer your company help in whatever way that may be to smoothly transition a new employee into your position.

Mention that you’re willing to train the new recruit and that you’ll continue working to your full capacity until your very last day. Of course, if you have no intention of helping find or train a replacement, then don’t indicate otherwise. Promise only what you’re willing and able to follow through on, or your nice offer will end up biting you.

Be doubly thankful. Before you close your letter, thank your supervisor and the company once more. It can be a nice gesture to let them know you’re wishing them well in the future, despite your resignation. Courtesy is key.

The sign off. Finish your two weeks’ notice letter with a neatly packaged:

Sincerely, [Your Name]

Dear Mark, Please accept this letter as formal notice of my resignation from my position as Junior Marketing Specialist At Fulbright Marketing Company. My last day of employment will be September 28, 2020. I appreciate the opportunity to be a part of the Fulbright Marketing Company for the past four years. It has been a pleasure working with you and I’m grateful for the support of my professional growth. It was especially helpful to gain the first-hand marketing experience that this position provided. I would like to be of assistance during the transition of my departure. I am available to train a new recruit to take over my position as Junior Marketing Specialist. Please let me know if there’s anything else I can help with. Thank you again for all the opportunities and encouragement. I wish you and the Fulbright Marketing Company all the best in the future. Sincerely, Bianca Smith

Dear [Manager’s First Name], Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last day of employment will be [Date]. I appreciate the opportunity to be a part of the [Company Name] team for the past [Length of Employment]. It has been a pleasure working with you and I’m grateful for the support in my professional growth. I would like to be of assistance during the transition of my departure. I am available to train a new recruit to take over my position as a [Job Title]. Please let me know if there’s anything else I can help with. Thank you again for all the opportunities and encouragement. I wish you and [Company Name] all the best in the future. Sincerely, [Your Full Name]

When you write and send a two-week notice letter, you should give a copy to your HR department and your supervisor and only include relevant information in the letter. Here are some more tips to keep in mind when writing your notice letter:

Send your letter to your HR department and your supervisor. This makes it easy for them to file it away. Alternatively, you can simply CC them on the email you send to your boss.

Include your name and the word “resignation” in the subject line. This makes it so that your recipient will instantly know the topic of your message. It also makes it easy for them to find in the future if need be.

Include only the most important information. This includes the date of your last day of work and the fact that you are leaving the company. You don’t need to go into detail about why you’re leaving — save that for a personal conversation or exit interview.

Keep your email positive and professional. Remember that you’re sending this letter to avoid burning bridges, so keep the content positive, or at least neutral. Thanking your employer for the opportunity they provided for you is a good way to do this, especially if you can’t think of anything else positive to say.

Offer to help with the transition to a new employee. This may be an optional step you can do if it’s appropriate. This may be offering to help train the new person or simply promising to wrap up all of your open projects so they’re easy for the new person to take over. You can also just offer your general help if you don’t know what specifics to put.

Plan for an immediate departure. While you are giving your employer two weeks’ notice for your departure, there’s a chance they may ask you to leave right away. Make sure you have all of your files backed up or have any important information before handing in your letter.

You should avoid any negativity in your letter and talks about your salary. Here are some more mistakes to avoid in a two weeks’ notice letter:

Negativity. There shouldn’t be any negative comments about the company, your supervisor, or your co-workers. You want to speak about your former team in a positive light, or not at all.

Even if this was the most negative, infuriating job experience you’ve ever had. There’s a time and a place for these complaints, and your letter of resignation is not it ( human resources might be).

Salary. Another complaint you shouldn’t address in your two weeks’ notice is your salary, if that’s impacting your decision to leave. In this scenario, meet with your boss to discuss your salary concerns or send a salary increase letter . Once you’ve made the choice to resign, you’re writing a letter to notify, not bargain.

Boasting. Try not to use a tone that is overly sarcastic, condescending, or rude. There’s no need to shove your great new job or opportunity in anyone’s face. Maintain a voice that is straightforward, appreciative, and respectful. You’ll probably receive the same consideration in return.

Telling coworkers first. This isn’t really a mistake with your two weeks’ notice letter itself, but the circumstances surrounding it. Never tell your coworkers about your plans to leave before telling your boss and formalizing it in writing.

A letter of resignation shouldn’t be taken lightly. Quitting your job is an enormous decision, and there are some considerations to take into account before you send it.

Imagine your life post-resignation, and how you want it to be. Questions to ask yourself:

Do you have a new opportunity waiting for you on the other side, or will you be starting your job search after resigning?

Is your new position higher or lower paying?

Does this new job follow the path of your career goals?

How long will you be waiting before you begin your new position?

Can you survive off what’s in your bank account while you’re waiting?

Are you leaving in the middle of a major project?

How will you manage your benefits (unused PTO, health insurance extension, 401(k) transfer, etc.)?

Is there any company property you have to return?

These are just some of the many questions to think about. Deciding when to quit can’t be done in an instant. You have to consider what’s in your best interest. Only you know the implications that moving on from this job can have for you. Don’t act before you think.

You can always draft your letter of resignation and wait to send it until you’re unquestionably sure or have found a new job already.

You should schedule a meeting with your boss when giving your notice letter and keep your explanation simple. It’s also important that you’re prepared for any bargaining from your boss to try and get you to stay. Here is a more detailed list of how to quit your job beyond handing in your notice letter:

Schedule a meeting with your boss. A two weeks notice letter is great for formalizing your resignation, but we recommend having a conversation with your supervisor first.

It’s up to you whether you want to bring your letter to this meeting or send it as a follow-up. This allows you to have a personal chat where you can really express your heartfelt gratitude for the opportunity (even if you hate your boss).

Remember the mistake from above: do not tell any coworkers before speaking to your boss. It’s a really bad look if your supervisor hears about your departure from someone else.

Keep your explanation simple. Your boss will probably have questions about why you’re leaving and what’s next — part of it’s practical and part of it’s just natural curiosity. The most important part is that you give a decisive final date.

Be ready to talk about the next steps of your departure, whether that involves finding and training a replacement or just wrapping up a project and handing it off to a coworker.

Be prepared for bargaining. You can expect a bit of pushback from your boss unless it’s obvious that you’ve been unhappy in your role for a while now. They might offer a raise, extra perks, or a change in responsibilities.

If you’re not 100% firm in your decision, you can certainly explore these options. Just be aware that you’ve laid your cards on the table, which could make for a somewhat awkward future here.

Help find/train your replacement. If you really want to be a superstar, you can offer to help find and/or train your replacement. It’s a nice gesture that will guarantee you a glowing recommendation down the line.

That being said, you should still commit to a firm final date — if they haven’t replaced you by then, that’s on your employer and you shouldn’t feel guilty about leaving.

Return company property. Remember that you’ll have to turn over any company property when you resign. If you have laptops, tablets, phones, etc. with your personal information on them or you’re logged onto accounts on them, make sure to wipe everything clean.

Of course, if you need any important files from them, make sure to save them somewhere cloud-based or download them. So long as you’re not breaking a non-compete agreement by doing so.

Offer/get references. There’s no better time to lock down references than when you’re departing your job. It’s good practice to simultaneously offer references as you request them. You don’t have to get them from everyone you work with, but choose a few key people who can speak to your skill set.

Have a great final two weeks. You’re so close to the finish line — don’t give in to senioritis. Be the best employee you can be during your final two weeks. Help get your team in a good place without you, train people on what you were doing, and consider leaving a checklist of how you get your job done to help your replacement.

Why should you give a two weeks notice?

You should give a two-weeks notice because it helps you maintain a professional relationship with your employer. Your two weeks’ notice letter is one of the last ways a former boss is going to remember you and describe you as an employee in the future. Writing a good one gives you a chance to leave your job and still maintain the professional relationships you created.

What is considered two weeks notice?

Two weeks’ notice is considered to be 10 business days and/or 14 calendar days. There isn’t a law dictating this, so unless your employment contract specifies how much notice you have to give, it’s okay if it isn’t exactly two weeks. The point is just to give your employer enough time to at least begin the process of hiring someone to fill your position.

Can you get fired for giving a two weeks notice?

Yes, you can get fired for giving a two weeks notice. This doesn’t necessarily mean you did anything wrong, employers just typically have the right to terminate your employment early so they don’t have to pay you for the remaining two weeks.

This shouldn’t impact your professional reputation for future roles, but it may impact your bank account if you were counting on being paid all the way through until you start your next job. So, be prepared for this to be a possibility so you can enjoy your two weeks off as much as possible.

Should I give my two weeks’ notice on a Friday or Monday?

You should give your two weeks’ notice on a Friday. This isn’t a rule that’s set in stone, it’s just a good way to ensure that your last day will be on a Friday. However, giving your notice on a Monday is also a common thing to do.

In this case, you may also be able to have your last day land on a Friday, especially if you’ve already talked to your boss and are just turning in the letter as a formality.

Is two weeks’ notice 10 or 14 days?

Two weeks is typically at least 10 business days in advance. When you have an end date in mind, make sure to give your notice letter to your boss at least 10 business days from that date. You may give more days if you are able to stay longer, but two weeks is the standard.

Are you legally required to give a two weeks notice?

No, there are no laws requiring employees to give any notice before quitting. While you should check your policy before quitting because breached contracts may impact compensation or trigger a lawsuit, there are no laws stopping you from quitting without notice.

There are circumstances where you shouldn’t feel guilty about leaving without giving two weeks’ notice. Some prime examples of situations where you can leave in a jiffy include:

Your job is putting your health and safety at risk

Your supervisor asked you to do something illegal or unethical

You are being harassed, bullied, or abused at your job

Your new employer needs you to start immediately

Law District – What is a Two Weeks Notice Letter

Best Fit Work – How to Calculate Two Weeks Notice

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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Two Weeks Notice Letter

5 Two-Week Notice Email Templates to Say Bye + Examples

November 1, 2023

Ahoy there, future ex-employee! 🚀

Ready to set sail from your current job?

Before you jump ship, let’s ensure you don’t burn any bridges.

Dive into our treasure trove of two-week notice email examples, tips, and savvy guidance.

Making a smooth exit is an art, and trust us, it’s more than just slipping out quietly.

And while we’re at it, maybe leave that office plant behind; we’ve got better ways to help you make a lasting impression!

What is a Two-Week Notice Email?

Ah, the two-week notice email! It’s your go-to way to formally tell your employer, “Hey, I’m moving on.” When you decide to leave your job, it’s a professional courtesy to send this email about two weeks before your intended last day .

Think of it as a heads-up, giving your boss ample time to find a replacement or reallocate your tasks. It’s essentially an essential component of the job resignation process.

So, if you’re changing lanes in your career or chasing new horizons, the two-week notice email ensures you exit on good terms. Keep it classy and respectful, and remember, it’s all about leaving a lasting impression. After all, the world is small, and you never know when your paths might cross again.

Why It's Important to Put in Your Two Weeks Properly

So, putting in your two weeks properly is more crucial than you might think. First off, it’s about maintaining that professional image.

When you wrap things up the right way, you’re telling your employer and coworkers you value them and the time you’ve spent together. It’s your ticket to ensuring glowing references in the future .

Plus, handling your two-week notice professionally can prevent any burnt bridges. You know, just in case you ever want to return to the company or cross paths with former colleagues.

Remember, the world of work is interconnected, and word travels fast. Doing it right means you’re safeguarding your reputation and leaving on a high note. Always a smart move!

Key Elements of an Effective Two-Week Notice Email

So, you’re gearing up to send that two-week notice email, right? Good on you for taking a proactive approach! Crafting the perfect email can be a bit of a puzzle, but with the right components, it’s a breeze. Let’s break it down:

Clear Subject Line : Start with a subject line that's straightforward. Something like "Resignation - [Your Name]" leaves no room for ambiguity.
Professional Tone : Keep your tone respectful and courteous. You never know when you'll cross paths with your current employer again.
State the Resignation Date : Be precise about your last working day. It helps with planning on both sides.
Offer to Assist in Transition : Show your dedication by offering help in handing off tasks or training a successor.
Thank Your Employer : A simple gesture of gratitude can leave a lasting positive impression. Remember, bridges are for crossing, not burning!

Key Elements of an Effective Two-Week Notice Email

Armed with these key elements, you’re all set to craft an email that’s clear, professional, and effective. Go on and make that lasting impression!

How to Put in Your Two Weeks: Step-by-Step Guide

When you’re gearing up to put in your two weeks, it’s crucial to tread with care and professionalism. So, here’s a more detailed step-by-step guide to guide you through:

Draft that Resignation Letter : Before anything else, craft a well-thought-out resignation letter. Clearly state your intention to resign and your last working day. While it's formal , it's also an opportunity to express gratitude for the experiences and skills you've gained.
Schedule that Meeting : Don't spring the news suddenly. Request a meeting with your immediate supervisor or HR. In-person discussions are ideal, but if you’re part of a remote team, a video call is the next best thing.
Share Your Decision : In the meeting, hand over your resignation letter and explain your decision calmly. Remember, it's okay to move on, but how you convey it matters. Stay respectful, and appreciate the opportunities you've had.
Plan the Transition : Discuss your transition strategy. It’s about ensuring there’s minimal disruption once you leave. Offer to train a replacement, or perhaps create a document that outlines your daily tasks, pending projects, and other vital details.
Inform Your Team : After informing your higher-ups, give your colleagues a heads up. They'll appreciate hearing it from you directly rather than through the office grapevine.
Stay Committed : Until your last day, keep your commitment levels high. You'd want your last impressions to be as positive as your first. Completing tasks, offering help, and ensuring a smooth handover will set you apart.

Taking these thoughtful steps will not only ease your exit but will also leave the door open for potential future opportunities. Good luck on your new journey!

Understanding the Different Formats: Email vs. Letter

With so many ways to convey a message, understanding the nuances of each format is crucial. When you’re thinking of making significant moves, like resigning from your job, you want to get it right.

So, let’s dive into the two predominant methods of sending that all-important notice: the modern email format and the timeless letter format . Which one suits your needs? Let’s find out.

Email Format

In today’s digital age, the email format reigns supreme. It’s quick , accessible , and gets your message across in real-time . Especially if you’re part of a remote team, sending a resignation email or any official communication via email can be your best bet.

It allows for instant acknowledgment, easy follow-up, and digital storage. You can add attachments, links, or even calendar invites to streamline any further processes.

Here’s an email format:

Subject: Resignation – [Your Full Name]

Dear [Manager’s Name],

I hope this email finds you well. I’m writing to formally submit my resignation from [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from today’s date].

Working at [Company Name] has been an invaluable experience. I’ve had the chance to grow professionally, collaborate with a fantastic team, and contribute to the various projects and company objectives. I am grateful for all the opportunities and mentorship.

I am committed to ensuring a smooth transition, including assisting in finding a replacement or training a team member to take over my responsibilities.

Thank you for your understanding, and I hope to maintain our professional relationship in the future.

Best regards,

[Your Full Name] [Your Contact Information]

Letter Format

Ah, the classic letter format. It might feel a bit old-school, but there’s a sense of formality and gravity with a handwritten or printed letter. If you’re in a traditional corporate setting, or if the company culture values formal communications, this method may resonate more.

A physical letter gives a tangible touch to your words . Plus, having a hard copy can sometimes be a helpful reference for HR or your supervisor.

Here’s a letter format:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Manager’s Name] [Company Name] [Company Address] [City, State, Zip Code]

I am writing to formally announce my resignation from [Your Position] at [Company Name], effective two weeks from today, which will be [Last Working Day].

It has been a privilege to be a part of [Company Name]. The experiences, skills, and friendships I’ve cultivated here will always hold a special place in my heart. I deeply appreciate the opportunities to grow, the challenges to overcome, and the guidance I’ve received throughout my tenure.

In the next two weeks, I’m dedicated to ensuring a seamless transition, be it through helping identify my replacement or training a colleague to assume my duties.

Thank you for the trust, understanding, and the wonderful journey. I look forward to potential future collaborations and cherish the memories and achievements we’ve shared.

Warm regards,

[Your Name]

Here’s an email template when sending this letter as an attachment:

Subject: Resignation Notice – [Your Full Name]

I’m writing to formally notify you of my resignation from [Company Name]. Please find attached my official resignation letter, which includes all the relevant details.

I’m committed to ensuring a smooth transition over the next two weeks and am available for any necessary handovers.

Thank you for the opportunities and experiences during my time here.

[Your Full Name]

Email Template When Sending Two-Week Notice as an Attachment

Tips for Writing a Professional Two-Week Notice

When you’re ready to put pen to paper—or fingers to keyboard—for that two-week notice, there are a few golden tips to keep in mind to ensure your message shines with professionalism:

Stay Positive : No matter the ups and downs you’ve faced, now’s the time to focus on the good. Mention the growth opportunities or memorable moments you’ve had. A positive note leaves a lasting impression.
Be Concise : While it's tempting to delve deep, remember this isn't your memoir. Stick to the key points like your departure date and any transition-related offers.
Proofread : Errors can detract from your message's professionalism. A quick read-through can catch any sneaky typos or awkward phrasings.
Use a Formal Salutation : Begin with "Dear [Manager's Name]" to set the right tone. Using their first name is okay if that's been your norm, but steer clear of overly casual greetings.
Express Gratitude : Even a simple "Thank you for the opportunity" can go a long way. It shows maturity and can help keep the bridge unburned.
Specify Your Last Working Day : Date mix-ups can be a logistical nightmare. Clearly state your final day to avoid any calendar chaos.
Offer Assistance During Transition : Whether it's training a replacement or leaving behind organized notes, your gesture will be remembered and appreciated.
Utilize AI Writing Tools : Not everyone is Shakespeare reincarnated, and that's okay. AI writing tools can help craft and refine your message, making it clear and professional.
Follow Proper Email Etiquette : Brush up on your email dos and don’ts. Check for typos, use a professional tone, and ensure your subject line is clear and relevant. Be sure you are aligned with the proper email etiquette .

Tips for Writing a Professional Two-Week Notice

Keep these tips in your toolkit, and you’ll be well on your way to crafting a two-week notice that not only gets the job done but does so with grace and professionalism. Best of luck!

5 Two-Week Notice Email Templates to Say Bye

Stepping into the next chapter of your career? Well, saying goodbye is never easy, but having the right words can make the process smoother. I’ve got your back with five two-week notice email templates tailored for different scenarios. Let’s dive in:

Basic Farewell

In professional spheres, there’s often a need to keep communication concise and to the point. The Basic Farewell approach emphasizes clear communication without delving into the reasons or emotions behind the departure.

This template is the go-to for those who prioritize brevity . It ensures your intentions are communicated effectively, without the need for detailing the reasons behind your departure. It’s professional, straightforward, and universally applicable to most resignation scenarios.

Here’s an email template:

Subject: Formal Resignation – [Your Full Name]

I’m writing to formally notify you of my resignation from [Your Position] at [Company Name], effective two weeks from today. The time I’ve spent here has taught me a lot, and I cherish every moment.

I believe it’s time for me to move forward, and I hope to carry the values and skills I’ve acquired here to my next venture.

Thank you for all the guidance, [Your Name]

Grateful Goodbye

Leaving on a positive note often leaves a lasting impression. This approach combines professionalism with a touch of heartfelt gratitude .

For those who’ve had a meaningful journey with the company, expressing gratitude can leave a lasting positive impression . This template articulates appreciation for the opportunities, experiences, and mentorship provided during your tenure.

Subject: Resignation with Deep Gratitude – [Your Full Name]

As I tender my resignation from [Your Position] at [Company Name], effective two weeks from now, I reflect upon the invaluable experiences and memories I’ve gathered here.

Your mentorship and the team’s collaboration have played a significant role in my professional journey. I leave with gratitude and respect for the entire organization.

Best wishes for continued success, [Your Name]

Relocation-Driven Departure

Life happens, and sometimes it demands a change in location. It’s crucial to make it clear that your decision to leave is circumstantial, not due to dissatisfaction with the job.

Relocating for personal reasons, be it family or otherwise, necessitates a delicate balance in communication. This template is crafted to reassure the employer that your move is driven by personal needs , and it’s not a reflection of your experience with the company.

Subject: Resignation Due to Personal Relocation – [Your Full Name]

Due to unforeseen personal circumstances, I’ll be relocating and thus, am tendering my resignation from my role as [Your Position] at [Company Name], effective two weeks from today.

My time here has been rewarding, and I’ve cherished the collaboration and growth opportunities. I hope to stay in touch and perhaps our paths might cross again in the future.

Warm regards, [Your Name]

Relocation-Driven Departure Email Template

Pursuing New Opportunities

Every professional seeks growth. When a more fitting opportunity comes along, it’s only natural to pursue it. However, it’s also essential to acknowledge the value of the current role .

Embracing new horizons is an integral part of professional growth. This template conveys the excitement of the new journey while expressing gratitude for the foundation and experience gained in the current role.

Subject: Resignation to Pursue a New Chapter – [Your Full Name]

I wanted to inform you that a new professional opportunity has presented itself, and after much reflection, I’ve decided to embrace it. As such, I’m resigning from [Your Position] at [Company Name], effective in two weeks.

I’m deeply grateful for the support, encouragement, and the many learning experiences during my tenure here.

Best regards and thanks for everything, [Your Name]

Pursuing New Opportunities Email Template

Educational Endeavors

A decision to prioritize learning, be it pursuing a higher degree or specialized training, demonstrates a commitment to personal and professional growth . Communicating this decision effectively is crucial.

Opting for further studies often means taking a break from the professional world. This template is for those committed to educational growth, making it clear that the decision to leave is in pursuit of knowledge , while acknowledging the role the current job has played in shaping this path.

Subject: Resignation for Further Studies – [Your Full Name]

I am excited to share that I’ve decided to continue my education and pursue further studies. With this in mind, I am resigning from my position as [Your Position] at [Company Name], effective two weeks from now.

The growth and learning environment here have been instrumental in shaping my decision, and I’ll always be thankful for that.

Thank you for understanding and all the inspiration, [Your Name]

Frequently Asked Questions on These Two Week Notice Email Examples

Navigating the tricky waters of resignation can stir up a whirlwind of questions, especially when it comes to crafting that perfect two-week notice email. Lucky for you, we’ve rounded up some frequently asked questions on our two-week notice email examples to give you some extra clarity .

Can I customize these email templates to fit my specific situation?

Absolutely! While our templates aim to cater to a broad range of scenarios, everyone’s experience and reason for leaving is unique.

Feel free to adjust, tweak, or combine elements from different templates to make it resonate with your journey and the relationship you have with your employer. Your email should sound genuine and reflect your true feelings.

What if I want to leave earlier than two weeks?

Great question. While the standard practice in many industries is to give a two-week notice, there are instances where leaving earlier is necessary. If that’s your situation, be upfront and honest with your employer.

Explain your reasons and ensure you make the transition as smooth as possible . Offer assistance in handing over your tasks or training a replacement if feasible. Remember, it’s all about leaving on good terms.

How should I handle any counter-offers or attempts to make me stay?

Handling counter-offers can be a delicate dance. First, you should introspect and be clear about your reasons for leaving. If it’s solely about better compensation, and your current employer matches or exceeds your new offer, you might consider staying .

However, if you’re leaving for other reasons, like work culture, growth opportunities, or personal factors, a counter-offer might not change your mind. Politely but firmly communicate your decision and thank them for valuing your contributions enough to make an offer.

Key Takeaways on These Two Week Notice Email Examples

Alright, let’s wrap things up! Saying goodbye to a job isn’t always a walk in the park. You’ve got to balance being professional with ensuring your message is clear .

Through our deep dive, we’ve discovered that whether you’re opting for a traditional letter or the more modern email format, it’s the content and tone that truly count. The secret sauce? Be genuine, succinct, and respectful.

We’ve unpacked a range of scenarios and templates to ensure you can tailor your message to your unique situation. And those FAQs? They’re the cherries on top to ensure you’re armed with all the knowledge you need.

Remember, it’s all about leaving on good terms and paving the way for future opportunities . So, next time you’re ready to take that step, you’ve got a roadmap right here to guide you. Safe travels on your next career adventure!

To achieve the best results with email outreach, we recommend using a professional email automation software

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Edgar Abong

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How to Write a Two Weeks' Notice: Tips and Examples

Hannah Yang

How to write a two weeks’ notice letter, how to write a two weeks’ notice email, how to submit a two weeks’ notice, two weeks’ notice template examples, how prowritingaid can help you write a formal two weeks’ notice.

If you’re thinking about leaving your job, you’ll probably need to write a two weeks' notice letter.

It can be tricky to write a good two weeks' notice because you want to clearly communicate the details of your departure without burning any bridges. Ideally, you want to make the transition as smooth for both you and your employer as you can.

So, how do you write a great two weeks' notice?

This article will walk you through the process of writing a two weeks’ notice and provide you with some templates you can use as a starting point.

Many two weeks' notice letters follow the same standardized format. Once you know the format, it’s easy to write a successful one.

Let’s look at all the steps you need to follow to write a professional two weeks’ notice letter.

How to Start a Two Weeks’ Notice Letter

You should begin your two weeks’ notice letter with a formal greeting, addressing the letter to the person who will be reading it.

Most likely, you’ll be submitting your letter to your direct manager. It’s best to open with a greeting directed to their name, such as “Dear [First Name]” or “Dear Ms. [Last Name].”

If you work in a less formal setting, you can opt for a more casual greeting, such as “Hi [First Name].” Use the same level of formality you would use in a standard business letter format.

What to Say in a Two Weeks’ Notice

Your two weeks' notice should include some key components.

In the opening paragraph, clearly state the reason you’re writing this letter. Make it clear that this is a two weeks’ notice, and provide the exact date you’re planning to leave the company.

You can say something like:

This letter is to give you two weeks’ notice of my resignation. My final day will be [date].

I’m writing this letter to give you two weeks’ notice of my resignation from [Company Name]. I will be leaving the company on [date].

Please accept this letter as my formal resignation from [Company Name]. My last day in the role of [job title] will be [date].

Next, you can choose whether you want to include a brief explanation of why you’re leaving. You can say something simple, like:

I’ve accepted another opportunity that’s offered me a unique leadership role.

I’ve decided to pivot to a job in a different industry.

I need to take some time away from work to spend with my family.

Make sure you don’t say anything negative about your current job. Try to keep things on a positive note so you don’t burn any bridges.

Remember that this step is optional, so if you’re actually leaving the company for negative reasons, or if you just don’t feel comfortable disclosing your reasons, there’s no pressure to include this sentence.

The next step is to express your gratitude for the opportunities this employer has given you. You can say something like:

It’s been a pleasure working with [Company Name] for the past [X] years.

I appreciate the many wonderful opportunities I’ve been given with [Company Name].

I’ve enjoyed my time working with [Company Name] and hope to continue using the skills I’ve learned here.

After you’ve expressed your gratitude, describe the next steps you’ll be taking within the next two weeks. Your manager might ask you to wrap up the projects you’re working on, help train your replacement, or create documentation for the tasks you’ve done for the company.

If there’s anything I can do to assist with the transition, please let me know.

Please let me know if there’s anything I can do during this transition time.

I’m happy to do whatever is needed to assist with the transition in the next two weeks.

Finally, close with a professional signature. You can sign off with a simple signature like “Sincerely, [Your Name]” or “Best, [Your Name].”

Keep the letter short and sweet. There’s no need to go into too much detail as long as you clearly state all the salient points you need your boss to know.

These days, many employees choose to submit their two weeks' notice via email instead of in a traditional letter.

Luckily, the process of writing a two weeks’ notice email is almost identical to the process of writing a two weeks’ notice letter. You can follow all the same steps in the section above.

Make sure to include a subject line that makes it clear what this email is for. Here are some options you can consider:

Resignation Letter - [Your Name]

Notice of Resignation

Two Weeks’ Notice - [Your Name]

You can sign your email with your official signature, the same way you would sign your other company emails.

There are several ways you can submit a two weeks’ notice.

You should review your contract or employee handbook to see if your company has more specific rules for how to submit a two weeks’ notice. If there are any specific guidelines, make sure to follow them.

One option is to email your two weeks' notice email directly to your boss. It’s a good idea to also CC an HR representative to ensure your letter is part of the company’s records.

Alternatively, you can print out your two weeks’ notice letter and give it directly to your boss. In this scenario, you should keep a copy of your letter for your own records, along with the date you submitted it.

No matter how you submit your two weeks’ notice, it’s a good idea to tell your boss you’re quitting face to face as a professional courtesy instead of simply handing them the letter and walking away. Having an in-person conversation gives you the opportunity to express your gratitude out loud and address any questions your manager might have.

You should also make sure to tell your boss about your resignation before you tell your other colleagues at the company. This ensures your manager doesn’t hear the news from someone else before they hear it from you.

Following all the standard etiquette to give two weeks' notice will ensure that you leave the company on good terms.

ProWritingAid makes great writing easy

Easily improve your emails, reports, content, cover letters, and more.

Here are some templates for two weeks’ notices you can use.

Two Weeks’ Notice Email Template

Subject Line: Notice of Resignation - [Your Name]

Dear [Boss’ First Name],

I’m writing this letter to give you two weeks’ notice of my official resignation from [Company Name]. My last day working for the company will be [date two weeks from the current date].

I’ve had a wonderful time working with [Company Name], but I’ve made the difficult decision to pivot to a role in a different industry that will allow me to better explore my passion for technology.

I really appreciate the support and training I’ve received from [Company Name] in the past [X] years. It’s been a pleasure working with you, and I’ve learned a lot in the process, which I hope to carry forward into my next role and beyond.

Please let me know if there’s anything I can do within the next two weeks to ensure that this transition goes as smoothly as possible. I wish you all the best.

[Your Name]

Two Weeks’ Notice Letter Template

Please accept this letter as my formal resignation from [Company Name]. My final date in this role will be [date two weeks from the current date].

I’ve had a fantastic experience working with [Company Name] in the past [X] years. I’m grateful for the opportunities I’ve had here to expand my skill set and make an impact on the community.

I’m happy to do whatever is needed to assist with the transition. If there’s anything you need from me throughout the process, please let me know.

I wish you and [Company Name] all the best in the future.

Like any other letter you write for work, your letter of resignation is a reflection of your professionalism. You don’t want your letter to be riddled with typos or grammar mistakes, and you also want to make sure it’s in a work-appropriate tone.

Running your letter through ProWritingAid before you submit it can help you ensure it strikes the right tone and is free of any errors. The grammar checker will scan your letter and help you easily correct mistakes.

Good luck, and happy writing!

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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How to Give a Two Weeks' Notice - 3 Samples Included

You’ve been having this dilemma for quite a while now. To quit or not to quit…

Lots of overthinking later, you finally get to the conclusion: quitting it is.

You do a little happy dance, get excited about your new opportunities, until you remember that there’s one last thing to do… let your boss know.

Now that’s a struggle of its own.

What if they get mad at you? Will they feel betrayed or will they be understanding? Is this going to ruin your chances of getting a good reference letter?

That all depends on how you give your two weeks’ notice and resignation letter.

The key is to be tactical and professional and we’re about to teach you just how to do that!

What’s a Two Weeks’ Notice (And Why It Matters)
How to Resign From Your Job in 4 Simple Steps
3 Practical Resignation Letter Samples

So, let’s get started!

What’s a Two Weeks’ Notice and Why Does It Matter?

Notifying your boss that you will be leaving your job and actually leaving are not quite the same thing.

There’s a window of time between these two events - usually two weeks - that allows you and the company to sort things out.

That’s called a two weeks’ notice

Giving such a notice is standard procedure in most companies and you can probably find details about it in your employment contract.

Why is it such a big deal? Well, there’s plenty of reasons, the most important ones being:

Wrapping up work . A two weeks’ notice gives you enough time to finish any last work obligations and tasks or instruct other employees on how to complete them.
Finding a replacement. The notice gives the company a two-week head start to begin their search for a replacement. Someone needs to fill your position after all and the faster that happens, the better.
Being professional. Even though you legally have to give a two weeks’ notice, you should think of it more as a civil gesture rather than an obligation. Simply saying “I quit” is not only unprofessional, but it also makes it seem like this work experience had no value to you and you just don't care.
Not burning bridges. Whenever you’re quitting a job, your employers have to do a ton of work - they have to make sure your work is distributed amongst other employees, and at the same time, start a search for your replacement. If you just up and quit without a notice, you’re going to give your co-workers a very hard time. So, if you don’t want to burn bridges with them, it’s essential to give that notice.
Getting a good reference. Even if, let’s say, your boss was horrible to you and you don’t really care about keeping your options open with them, you should still be professional about your resignation. Quitting without a notice will certainly not get you a good reference and that won’t (potentially) look good in the eyes of future employers.

How to Resign From Your Job [Step-by-Step]

Now that we’ve settled the importance of a two weeks’ notice, it’s time to get to the real deal: How to give a two weeks’ notice.

Here’s what steps you can follow to make that resignation talk as easy and professional as possible.

#1. Who to Notify

When breaking the news about your resignation, it is VERY important that two people are the first to know: your direct supervisor and the HR rep .

Your direct supervisor is going to have to figure out how to distribute your work amongst the other employees and find a replacement.

The HR rep , on the other hand, is going to have to deal with all the relevant paperwork.

So, as soon as you’ve made up your mind, schedule a meeting and let them be the first to know.

#2. When to Notify

Technically, you can give a two weeks’ notice whenever you decide to.

However, if there’s some big project going on at work or you’ve been assigned an important task, it would be best to wrap that up first before leaving.

That way it won’t look like you’re jumping ship and leaving your responsibilities for someone else to deal with.

#3. How to Notify

This is a discussion that is best held in person, rather than by email or through a letter.

Unless it’s impossible to have a face-to-face meeting, notifying your employer through a letter is a very impersonal way of having this talk.

You also won’t be able to have a proper conversation about the reasons for your departure or even express your appreciation for your time of employment with this company.

If you decide to schedule a meeting, you should also prepare a written resignation letter to give to your employer.

#4. What to Say

Now, you’ve scheduled the meeting, you’ve gotten through the door and you’re finally standing in front of your boss.

Time to break the news.

Here are our top 6 tips on how to do that...

Tip #1 - Get Straight to the Point

There’s no point in sugar-coating or having a long, detailed speech. It won’t do you or the employer any good.

Instead be brief , honest , and respectful .

“Hi Mr. Doe. Thank you for meeting with me, I really appreciate it.

I wanted to talk to you about something. I’m so happy to be working for your company. It’s an amazing opportunity. I remember the day I was offered this position. I was so nervous when I got the phone call, thinking it might be to let me know I didn’t get the job. But here I am. Working with the most amazing staff and…

...but despite all that, I’ve decided to resign from my position. Trust me, I love this company. And my coworkers. And the managers. And you’re an amazing boss. It’s just that I think resigning is what’s best for me right now. I hope you understand.”

“Hi Mr. Doe. Thank you for meeting with me. I know your schedule is very tight so I will try to not take much of your time.

I wanted to let you know in person that I have decided to resign from my position as assistant manager. I will gladly stay for the upcoming two weeks to make the transition as smooth as possible and maybe train the person who will be substituting me.

I’m very grateful I had the opportunity to work for your company. It’s been an amazing experience and I hope to stay in touch with as many people as possible.

I hope you understand my decision.”

Tip #2 - Explain Why and When You’re Leaving

Even if you decide to not mention this kind of information at the beginning of your talk, it’s very probable that your employer will ask you about it.

So, be ready to give an exact date of your departure as well as a reason as to why you made this decision.

If you don’t want to get into details, you can stick with a plain “I’m pursuing a new opportunity”.

“Thank you for meeting with me Ms. Doe.

I’m here to let you know that I decided to leave the company. I sincerely can’t take the way things work around here anymore. The manager’s always breathing down my neck, and the coworkers? … Anything but friendly.

So… yeah, I quit.”

Aaand cut scene. Pretty dramatic, right?

I wanted to give you my two weeks’ notice along with my resignation letter. I’ve really appreciated how this work experience has helped me develop my marketing skills, but unfortunately, I have decided to pursue another job opportunity that fits my career goals better.

My last day of work will be February 23rd, two weeks from now. If there’s anything you need of me until then, please let me know.”

Tip #3 - Have a Positive Attitude

This isn’t the time to be bitter and aggressive. Try focusing on your good times at the company, what you learned, and how your career benefited from this experience. Steer away from topics like coworker drama and lunch break quarrels.

Tip #4 - Show Appreciation and Gratuity

It can be appreciation towards the job opportunity, the mentorship, the skills and experience acquired, the network you created, or the method of management.

Whatever it is about, make sure to throw in at least one “thank you” in your notice.

Tip #5 - Offer Your Help

Even though you’re legally bound to stay for two weeks after giving your notice, you can offer to help with the transition and volunteer to train your replacement or take up any last tasks.

Tip #6 - Be Prepared for a Counter-Offer

If you’re a long-term and valued employee of the company, don’t be surprised if you receive an offer from your employer. They’re not gonna let you go that easily.

Accepting or declining the offer depends on you and your initial reasons for resigning.

If the employer’s offer is tempting, let them know you will think about it and get back to them with an answer. That way, you can weigh your options again and reevaluate your decision.

If you’ve made up your mind on leaving, thank them and professionally decline the job offer .

How to Write a Resignation Letter

Once you’ve given the two weeks’ notice, it’s time to hand in your resignation letter.

A resignation letter is a formal document that solidifies your decision to leave and makes your decision even more official.

It’s also going to mark the exact date of your notice, in case of any legal matters in the future.

Now, as far as how to write a resignation letter, here’s what structure you should follow:

Like with any official formal letter, you should state your personal details (name, surname, position in company), the date, and the recipient’s information (name, surname, position in company).

Software engineer, W Company

CTO, W Company”

First Paragraph

After greeting the recipient, you should state the purpose of the letter and announce your resignation. This is also where you specify your last day of work, by mentioning the date. The reason/s for your resignation are optional.

“Dear Ms.Doe,

This letter serves to announce my resignation from the position of software engineer at W Company. It also marks the beginning of my two weeks’ notice, ending on the 25th of April”

Second Paragraph

In the second paragraph, you should briefly express your gratitude about the work experience and thank the employer for the opportunity. The more personal this feels, the better.

“Working for this company and working under your management has been one of the best experiences in my career. I’m very grateful for the opportunity.”

Third Paragraph

Offer your assistance and help with the transition and close with your greeting and signature.

“If there is anything I can do to assist with the transition, please let me know. I’d be glad to help you look for someone to fill the position.

John Smith”

If you want a more detailed guide on how to write a resignation letter, check out this article!

3 Resignation Letter Samples

If you put the above structure together, your letter of resignation should look something like the examples below:

#1. Resignation Letter Sample for an Entry-Level Job

#2. Resignation Letter Sample for a Mid-Level Professional

#3. Resignation Letter Sample for a Manager

Key Takeaways

Whether you decided to pursue your dream job or were offered a better work opportunity, you can’t avoid the breakup talk (a.k.a. the two weeks’ notice and resignation letter to your current employer).

When it comes to that, keep in mind:

Who/where/how you notify. Schedule a meeting and make sure your boss and HR rep are the first people to know. It’s best if you don’t have any large assignments that you’re abandoning.
Your attitude. Instead of being bitter and negative, focus on your good experiences during your current employment. Be brief and honest and express your gratitude to the employer.
Structure your letter of resignation so that it: states your resignation, specifies your last date of work, expresses gratitude, and offers help during the transition.

Crafting a 2 Weeks' Notice Email

Submitting a formal resignation letter is standard practice when quitting a job – but there are some situations in which an email will suffice.

Crafting a 2 Weeks' Notice Email

When you decide to quit a job, most companies require you to submit an official letter of resignation . Ideally, you should tell your supervisor in person about your decision to resign and then provide a resignation letter in writing after your meeting.

iStockphoto

But in some circumstances – such as when you have to tell your boss about your decision right away and don't have time to draft a formal letter – sending a two-weeks' notice email may be appropriate. Below is a step-by-step process that can guide you in how to write a two weeks' notice email so that you know what to include in your resignation email, how to structure it and some specific examples you might consider using.

What to Include in Your Two Weeks' Notice Email

In some cases, when you decide to leave a job, you may have negative feelings about your boss , company or colleagues that led to your decision. Regardless of whether you feel angry about events that happened in the office, it's best to leave those details out of your letter. Instead, focus on providing the three key details that your employer will need to know about your resignation:

A statement in writing that confirms your decision to resign from your position in the company.
The date that will be your last day at the company.
Transition information in terms of handing off big projects to other staff members.

How to Structure Your Two Weeks' Notice Email

To structure your resignation email, begin by filling out the subject line with a clear statement that you are giving notice. You might simply put "Two Weeks' Notice" or "Notice of Resignation" in the subject line.

Open your email with a standard salutation addressed to your immediate supervisor. If you prefer, you can write this opening more formally as "Dear Ms. Smith," or if you have a closer working relationship with your supervisor, you can begin with "Hi Jane."

Next, state that you are leaving the company and that this email serves as your two weeks' notice, if you are providing your employer with the standard amount of notice. (Or, if you are providing a different length of notice, such as one week or three weeks, be sure that's clearly stated and matches your subject line.)

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Provide the exact date that will be your last date of employment at the company.

Share transition details, such as naming backup colleagues to whom you plan to hand off specific projects and assignments that are currently on your plate. You might offer to provide your boss with a status update on each of your projects prior to your last day of employment.

If desired, give contact information so that the company can reach you with questions in the future.

Express gratitude for your tenure at the company and your boss's assistance during your employment. Even if you are leaving because of problems that you experienced at work , it's still important to say thank you as part of your resignation message.

Close with a formal sign off, such as "Sincerely" or "Best regards."

Two Weeks' Notice Email Sample

Subject: Notice of Resignation

As discussed earlier today, I am giving my two weeks' notice and am resigning from my position as (role). My last day with the company will be (date).

In preparation for this transition, I plan to hand off my key projects to (name of person on the team). I'll provide you with a list of my projects and their status prior to my last day. I'm happy to train a new hire if someone is available to train before my last day in the office.

If you need to reach me with questions, you can contact me at (personal email or phone number).

I have appreciated all of your support during my time at (company name), and wish you, the team and the company all the best.

(Your name)

(Your email signature)

Short and to the Point Is Best

As you can see from the example above, keeping your two weeks' notice email short and sweet – rather than delving into too many details, especially unpleasant ones – is the way to go. By avoiding a rehash of dissatisfaction with things that went wrong in the company or with your co-workers, you'll end on a high note with your professionalism intact, which will come in handy should you need job references later.

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How to Write a Two Weeks' Notice Email

Mar 2nd 2020

A two weeks’ notice email is an official intimation to your employer that you are resigning from your current position and leaving the company. In most workplaces, serving two weeks’ notice is mandatory, while some workplaces require at least a month-long notice. It is a respectful and courteous way to exit your job and one of the last emails you’ll send at your current position, along with emails like goodbye emails to your coworkers . As a result, the email that you have to write for sending your Two Weeks’ Notice is one of the most important emails you have to write in your professional career.

Writing a two weeks’ notice email is not difficult, but it’s also very easy to make mistakes if you aren’t paying good attention. Let’s see how to write the perfect Two Weeks’ Notice email to your manager and what are some things to keep in mind.

Things to Remember When Writing a Two Weeks’ Notice Email

Keep it Simple & Concise — A common mistake that people usually make when writing a two weeks’’s notice email is that they make it overly detailed and long. A Two Weeks’’s Notice is just the official intimation formality to your employer, and you don't need to go into the specifics about why you are resigning, where you’re headed to next, and what you plan to do. Simply state that you are resigning from your current position and that you’ll complete all formalities applicable in the workplace.
Specify Your Last Working Day — You must explicitly mention the exact date which would be your last working day at the office. Without the date, it’s easy to get confused, and it makes the HR work more complicated. By mentioning your last working day, you have it on record that you’ll no longer be available after the said date and everyone is kept in the loop as well.
Mention Any Pending Tasks — Make sure that you mention what are some of the tasks that you are currently working on, and what their status is. List down all the tasks that you’ll be taking care of before your departure, and highlight the ones that will need to be handed over to someone else.
Describe Your Wrap-Up & Handover — If there are any pending tasks, briefly describe what actions you’ll be taking towards them. In most cases, here you will state which of your colleagues will be taking over the responsibility, or ask your supervisor to assign someone for you.

See also: Resignation Letter Email Template

Two Weeks’ Notice Template

Now that we’ve understood what to keep in mind when writing a Two Weeks’ Notice Email, let’s see an email example:

Subject: Resignation Letter – [Your Full Name] Hello [...] , Please accept this email as my formal resignation from my current position as [Your Designation] at [Name of your Workplace] . My last working day will be [exact date goes here] , which is two weeks from today. Over the next two weeks, I will make myself available to help with the transition and will be more than willing to bring my replacement up to speed and assisting them with all pending tasks. It has been a pleasure working with you, and I am truly grateful for all the support you’ve shown towards me. I have gained very valuable experience during my time here. Thank you. Sincerely, [Your Full Name]

You can modify the above sample Two Weeks’ Notice email according to your needs before sending it out to your manager. We recommend using Spark Email , that provides you with email superpowers like templates, snoozes, email scheduling, and follow up reminders so you can enjoy working with your inbox.

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How To Write a Two-Week Notice (+Templates)

As anyone who’s spent some time in the workforce understands, there are certain things that you always want to do when you’ve decided to move on from one job to the next. None are more important, however than providing your current employer with the customary two-week notice. While this notice may not be legally required, there are good reasons for providing it anyway. But how do you go about composing a two-week notice letter?

In this post, we will explain why you should provide employers with two weeks’ notice and offer some tips to help you create the perfect notice. We’ll also include an example of the type of two-week notice letter you might want to send, as well as some templates you can use to simplify that process.

Why it's necessary to submit a two-week notice letter

Do you need to give in a two-week notice resignation letter? The answer is – Yes! When you quit your job , you should be sending a two-week notice letter.

There is a school of thought that suggests there’s no reason to give notice these days. After all, most companies don’t give any notice before layoffs or firings – so why should you? As it turns out, there are several reasons why you should provide your employer with a two-week notice letter:

It gives your boss and co-workers time to adjust to the new reality. Even if you don’t think your boss deserves notice, chances are your co-workers do.

Proper notice can ensure you leave on better terms. That can be helpful if you ever decide to come back to the same firm.

Your company may have a policy on such notices, and a failure to provide them with advance notification could affect any stored-up vacation pay or bonuses.

There’s no reason to give your employer cause for a bad reference.

Tips for composing your two weeks’ notice letter

As is the case with most formal letters, there are some general guidelines you should follow. These tips can help you to ensure that your notice letter accomplishes your goals without any unforeseen side effects:

Keep it short. There’s no need to go into minute detail about why you’re leaving or even where you’re going from here. This is just a notification that your time with the company is coming to an end.

Avoid criticism of the company or other employees. Your letter is not the right vehicle for expressing frustrations or bad feelings.

Be gracious. Thank the company for the opportunity that it provided and the experience that you gained.

Be professional.

Be sure to include the last day that you will be available for work.

How to write your two-week notice letter, step-by-step

Before we consider an example of a good two-week notice letter, it may be helpful to go through the process of creating this type of letter step-by-step. Below, we’ve included the basic information you need to outline a notice letter, including all the steps you need to follow to complete that process.

1. Address the letter

Begin by addressing the letter to the appropriate contact. Include the date, the company name and address, and the name and title of the recipient. See the example below for more information.

2. Make the resignation announcement

You should get right to the point by immediately stating your reason for writing the letter. Simply say that you are writing to provide two weeks’ notice of your resignation from the company. Be sure to note the last day that you plan to be at work.

3. Thank the company for the opportunity

This paragraph is essential if you want to try to part on the best possible terms. Thank the company for the opportunity and their investment in your care growth. This can also be a great place to include any reason for your resignation – but try not to include any negative sentiments that might make a bad impression.

4. Outline the next steps

Close the letter with a brief commitment to continuing to do your job with diligence right up until your last day. It’s also a good practice to mention that you’re willing and able to assist with any transition process, including helping to get your replacement up to speed.

5. Conclude the letter

To end the letter, simply use a formal close like “respectfully” or “sincerely” and sign with your name.

A good example of an effective two weeks’ notice letter

Since this will be a formal letter, you should properly format it. Here’s an example of a simple two weeks’ notice letter:

Your Phone Number

Contact Name

Contact Title

Company Name

City, State, Zip Code

Dear Mr./Ms. Last Name:

I am writing this letter to inform you that I am resigning from [company name], effective two weeks from today on [date].

My time here has been a rewarding experience, and I appreciate the many opportunities that I have been provided. On top of that, I have enjoyed working with everyone here and wish all of you the very best in the months and years to come.

It has been wonderful to learn and grow with [company name]. Please let me know how I can assist with the transition process over the next two weeks to ensure that everything continues to run as smoothly as possible.

My best wishes to you and the firm.

Two-week notice letter: template

[Your Name]

[Your Phone Number]

[Your Email]

[Contact Name]

[Contact Title]

[Company Name]

[City, State, Zip Code]

[Dear Mr./Ms.] [Last Name]:

This letter is to notify you that I will be resigning from my position at [company name] two weeks from today on [resignation date].

I have thoroughly enjoyed my time at [company name] but feel that it is time for the next step in my career advancement . I truly appreciate the opportunities I’ve experienced during my time with this company and extend my best wishes to the entire team.

I want to assure you that I will continue to fulfill my duties as always, right through my last day with the company. In addition, please don’t hesitate to let me know how I can help during the transition phase – including any help that I can offer to get my replacement up to speed.

I wish you and the company all the best in the years to come.

Two-week notice email: template

An emailed two-week notice will be like a letter but without the contact information and other formalities. Consider this template: Subject : Notice of resignation – [Your name]

Dear [Contact’s name or title]

Please consider this my formal notice of resignation, effective as of [last day you intend to work]. I appreciate the opportunities [company name] has provided and the many lessons I have learned during my time as [job title]. It has truly been my pleasure to be a part of this team.

Please feel free to let me know how I can assist during the coming transition to ensure that you have everything you need to bring my replacement on board without undue disruption. My best wishes to you all.

[Your name]

Keep things simple

As you can see, the goal is to be as clear and professional as possible while keeping the message short and to the point. By following these tips and the above example, you should be able to create the perfect two-week notice letter. Remember: keep it simple and cordial so that you leave the job with the same grace and professional attitude that you brought with you when you were hired!

Are you submitting your two-week notice letter and want to make sure that your resume is ready to help you land that next great job? Get a free resume review from our experts today.

Ken Chase, Freelance Writer

During Ken's two decades as a freelance writer, he has covered everything from banking and fintech to business management and the entertainment industry. His true passion, however, has always been focused on helping others achieve their career goals with timely job search and interview advice or the occasional resume consultation. When he's not working, Ken can usually be found adventuring with family and friends or playing fetch with his demanding German Shepherd. Read more resume advice from Ken on ZipJob’s blog .

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I Quit!: How To Write Your Two Weeks Notice Letter

Quitting your job can be both exciting and stressful. There are many things to consider. One step you need to take is to write your two weeks notice letter letting your employer know you are leaving.

This article will give you a step-by-step guide to writing your letter and includes free templates you can use.

What is a Two Weeks Notice Letter?

A two weeks notice letter is a formal letter that you, as an employee, use to give your employer notice of your resignation.

Employers often require this type of letter so that they have time to find a replacement or make arrangements to cover the workload.

In most cases, it is a requirement of your employment contract. If you do not have an employment contract, or if your contract does not specify how much notice you are required to give, you should give (at least) two weeks’ notice when quitting your job.

While a two weeks notice letter is not a legal requirement, giving notice is a common courtesy that employers (and your coworkers) appreciate. It shows respect and willingness to work with the company to ensure a smooth transition.

Staying on good terms with your current employer is essential as you’ll likely use them as references in the future and never know when you may cross paths with them again.

Things To Consider Before Giving Your Two Weeks Notice

When you leave, it’s vital to plan your departure carefully. You need to know what’s coming next. You’ll also want to avoid burning bridges.

Here are some things to keep in mind as you prepare to give your two weeks’ notice.

Have another job lined up.

Unless you will no longer be working, the last thing you want is to be unemployed and scrambling to find a new job. Give yourself plenty of time to job search and line up a new position before you quit. If you do not, it is important to have a financial plan to support yourself.

Be professional.

Now is not the time to vent your frustrations about your current job or employer. Keep your notice brief and to the point, and keep your negative thoughts and comments to yourself during your last few days.

Know the company’s procedures.

Your employer may have specific resigning procedures, so check with them before you submit your letter.

If you have questions or concerns, speak with your Human Resources department, a trusted supervisor, or a union representative.

Expect questions.

Think about how you’ll break the news to your boss and be prepared to answer their questions. They may want to know why you’re leaving and where you’re going next.

Be honest and open, but keep the conversation focused on the future. You are under no obligation to tell them anything if you don’t want to.

If things are bad at work, come up with a brief reason for quitting that keeps things professional. Even if this reason isn’t the whole truth, not saying anything might cause more suspicion than you’d like.

Something simple like “I’m ready for a new challenge in my career” is more than sufficient.

Give adequate notice.

Two weeks is the standard, but if you can give more notice, a good boss will appreciate the additional time to find and train your replacement.

Consider the relationships you have at your current job. If you have a strong relationship with your boss and coworkers, you may want to give them a heads up that you are planning to leave so that you don’t blindside them when you provide your notice.

Be prepared to leave immediately.

Once you have submitted your letter, be prepared to leave the job immediately. Most employers want you to complete the two weeks, but some may ask you to go on the spot.

Either way, it’s wise to be prepared, just in case. If you are worried that this might happen to you, talk to a union rep or employment lawyer for advice.

My career was in Financial Services . Each time I quit, there was an expectation that we would get walked out the door immediately. When I quit during the pandemic (while working from home), my laptop was immediately shut off.

Since I knew this would occur, I would read the employee handbook. Each company is different. One of my employers had a policy to pay through the date stated on the resignation letter.

So I gave six week’s notice, in case they walked me out immediately. That way I would get paid for six weeks.

Tips for How to Write a Two Weeks Notice Letter

Be polite, professional, and straightforward when writing a two-week notice letter. The letter should be short and to the point and include the following information:

The specific date of your last day.
A brief explanation of why you are resigning. (This is optional.)
A thank you to your employer for the opportunity to work there.
An offer to help with the transition.
Your contact information, in case your employer needs to contact you.

Remember, this is not the time to air any grievances you may have with the company or your boss. Even if you are leaving because you are dissatisfied with your current job, keep your emotions in check and state that you are resigning and giving two weeks’ notice.

Two Weeks Notice Letter Templates

The style and format of your resignation letter will depend on your role and the company culture. Sometimes, a short, simple email is sufficient, while you may need to write a formal business letter at other times.

The important thing is that you submit something in writing promptly.

Here are two two-weeks notice letter templates you can use to tailor your letter:

Simple Two Weeks Notice Letter

Dear [Employer],

I am writing to inform you that my last work day will be [date]. Thank you for the opportunity to work with [company name]. I have appreciated the experience and the skills I have learned here.

Please let me know if you need any help during the transition. I am happy to train my replacement if required. You can reach me at [phone number] or [email address].

[Your name]

Formal Two Weeks Notice Letter

[Your name and full address]

[Your employer’s name and full address]

[Today’s date]

I am writing to inform you of my resignation from my position as [job title]. Please accept this letter as formal notice that I will leave my job in two weeks on [date].

I have enjoyed working for this company and am grateful for the opportunities afforded me. However, I have decided to move on to new challenges and pursue other career opportunities.

I want to take this opportunity to thank you for your support and guidance during my time here. I have learned a lot and will never forget my positive experiences. I wish the company continued success in the future.

I will do everything possible to make the transition as smooth as possible. I will train my replacement and make myself available for any questions or concerns they may have. If there is anything I can do in these next two weeks to help with the transition, please do not hesitate to let me know.

What to Do After Submitting Your Two Weeks Notice Letter

After you give your notice, you should do a few things to ensure a smooth transition. You want to leave your job on good terms, so take the time to do things right.

Don’t start slacking.

As tempting as it can be, don’t slack off in your last two weeks. Although you are likely counting down the days and are excited to move on, it’s important to finish strong. Your employer is more likely to give you a positive reference if you do this.

Meet with your boss.

Set up a meeting with your boss to review what they need from you in your final weeks. Ask any questions you may have about your transition out of the company.

Tie up loose ends.

Next, start tying up any loose ends. Create a plan to complete unfinished projects, return any company property, transfer your knowledge to a coworker, and let your clients or customers know who they should contact.

Clean your work area and pack your personal belongings, such as pictures, plants, and other knick-knacks, from your space.

Help with training.

Offer to train your replacement or colleagues temporarily taking over your duties. It shows that you’re committed to making things easy for everyone, even though you’re leaving. Be available to answer any questions they may have.

Start saying your goodbyes.

It won’t take long for your coworkers to realize you are resigning, so start saying your goodbyes. Although this can be a complicated process, it’s crucial to maintain your professional relationships and network connections.

Save some samples of your work.

Keeping copies of a few work samples or projects you’ve completed is also a good idea. They may be helpful during your job search, and you can add them to your professional portfolio. It’s also a way to record your accomplishments and track your progress over time.

Be mindful of what documents you take copies of so you’re not breaching confidentiality agreements or stealing intellectual property belonging to someone else.

Prepare for what’s next.

Start looking for a new job immediately if you are quitting without another job lined up! Update your resume, search for job openings, and start networking with potential employers and your professional connections.

If you are moving to another role, start preparing for your new job. Starting a new career can also be stressful, so take a few days off (if you can) to give yourself time to adjust. Otherwise, ensure you have everything you need for your first day, such as your new employee paperwork, directions, and parking information.

What If You Get a Counteroffer?

When you submit your resignation, your employer may give you a counteroffer instead of simply accepting your notice. If they do, consider your reasons for wanting to leave the company and whether the counteroffer meets your needs.

A counteroffer may signify that they value your contributions to the organization and are willing to make an effort to keep you on staff. Negotiating for a higher salary, better benefits, or more flexible hours could be an excellent opportunity.

On the other hand, it may be a way for your employer to buy time while they search for your replacement. You should be cautious before accepting a counteroffer because they may end up firing you anyway.

Ultimately, you need to remember that you are resigning for a reason , so be sure to weigh the pros and cons of a counteroffer before making your final decision.

Can You Quit Without Giving Notice?

Yes, you can quit your job anytime. Giving two weeks’ notice is expected in the United States but is not required by law. However, leaving without notice is generally considered unprofessional and can be risky and have negative consequences. If you are considering doing so, make sure you have a solid plan and know the potential legal and financial ramifications.

If you’re leaving a hostile work environment, it’s tempting to walk out the door without giving any notice. It allows you to avoid conflict or confrontation with a horrible boss or coworkers and gives you a clean break from a job you no longer want. In some cases, this may be the best option, but it’s not a decision to be made lightly.

Providing notice is a way to protect yourself. You may lose your benefits such as commissions, bonuses, or unused paid time off if you quit your job without providing notice.

From a legal standpoint, if you have a written contract, you may be in breach if you quit without giving notice, which could lead to a legal battle, costing you time and money. Or, you could end up costing your employer money, leading to them taking legal action against you.

Consider the impact your actions will have on your professional reputation. Many employers may be reluctant to hire someone who has quit without notice from their previous job.

If you don’t have another job lined up, you risk being unemployed and facing a challenging financial situation . Finding a job is much easier when you already have one, partially because you won’t have gaps on your resume.

If you’re considering quitting without notice, ask yourself why. Ultimately, it’s up to you, but leaving without notice is usually not the best option.

What If I Can’t Give Two Weeks’ Notice?

Sometimes life circumstances don’t allow you to give your employer two weeks’ notice when you resign.

You may have found a new job that needs you to start immediately. Maybe you need to prioritize your health or well-being and can no longer stay. Or you may be leaving due to an emergency.

If you’re in a situation where you can’t give two weeks’ notice, be honest and remain professional. Tell your employer as soon as possible that you won’t be able to provide the full two weeks, briefly explain your situation, and apologize for the inconvenience. If you have a good relationship with your employer, they may understand and work with you. Tie up as many loose ends as you can at work and leave things in a good state before you move on.

Why You Should Write a Two Weeks' Notice

Two weeks' notice - should i send an email or a letter.

How to Write a 2 Weeks' Notice Email or Letter: Step-by-Step Guide

Mistakes to Avoid While Writing a Two Weeks' Notice

Two-weeks notice letter template, final thoughts, how to write a two-weeks notice (with email & letter templates).

Updated September 4, 2023

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Congratulations are in order: you have been offered a new job. First, though, you need to give a two weeks' notice to leave your current role.

Leaving a job professionally and without burning your bridges is always a challenge.

Read our advice on how to write a two weeks’ notice letter or email (assuming that's the notice period in question).

Even if you get on well with your current employer and are a little sad to be leaving, telling your manager that you are moving on is not only good manners; it also gives them the best chance of finding a quality replacement (and planning you a leaving party).

Most employment contracts stipulate that you must give your current employer formal notice if you are planning to leave. This is usually two weeks but can vary, so check your contract.

If you have been in your current role for a while you will have built up friendships, networks and contacts. These are all people you will want to keep in touch with because they might be useful in your future career.

How you leave your current job will affect how your former colleagues remember you. Taking the time to carefully hand over your workload and to say thank you will ensure you leave a positive impression.

You know your employer and what will work best for them – often this will be a 2 weeks' notice email.

These are especially useful if you need to give your two weeks' notice in a hurry or if the culture of your company favors email communication.

They can also be useful if you are a remote worker , are on maternity leave or are just unable to hand in a letter in person.

However, even in this age of instant electronic communication, it is sometimes better to resign in person and then follow up with a formal letter .

If you have plenty of time to issue your two weeks' notice, then think about whether it is worth writing a formal 2 weeks notice letter.

How to Write a 2 Weeks' Notice Email or Letter: Step-by-Step Guide

Try to write your 2 week notice email before you meet your boss, not after. This way you can send your email straight after as a confirmation of what you have said.

Do not make your message complicated or verbose. Say what you need to say in as few words as you can and leave it at that. Keeping your email short also helps to avoid saying anything you might later regret.

A brief two weeks' notice email is always better, but there are some things you should always include.

Here's how to write a two weeks notice letter or email, our step-by-step guide:

Step 1 . Always Give the News in Person First

It is always best to find time to meet your boss face-to-face and tell them you are resigning, prior to sending your 2 weeks’ notice email or informing colleagues.

Again, if you are a remote worker, you can do this by phone or Skype but the proper etiquette is to meet in person. Look at this as a chance to have a personal conversation with your employer to thank them for the opportunities they gave you.

For most people, this should be a meeting with your direct line manager . However, some companies have specific procedures you should follow, which you will find in your contract of employment.

Resigning from a job is common practice and your manager will know this. It is important that they hear the news from you, and they will respect you for telling them before they get wind of your departure elsewhere; it means that you and your manager can agree on an exit plan together.

Step 2 . Give the Date You Will Be Leaving

Tell your employer exactly what date you will be leaving. This will be your last working day.

Or state that your resignation will be effective two weeks from the date of your email.

Step 3 . Say Why You Are Leaving

The chances are that your manager will ask you anyway, so briefly explain why you are leaving in your notice email. Of course, be diplomatic. "I'm looking for a new challenge" is much better than, "This job is really boring and I can't leave quickly enough."

Step 4 . Do What You Can to Help

Remember, you are trying to leave a positive impression. Offering to help out while you work your notice is never a bad idea. Little things such as handing over unfinished projects or assisting in training a replacement can go a long way.

Step 5 . Ask Any HR Questions

This is also a chance to ask any questions you have about resigning. You might need to clarify, for example, when you will receive your final paycheck or information about benefits. If you are moving, it is also worth including a forwarding address.

Step 6 . Say Thank You

Everyone likes to receive a thank you, and your manager is no different.

Step 7 . Check It Carefully

This is not the time to make a silly typo, or have an ‘I forgot to attach the attachment' moment.

Once you have written your email, review spelling, grammar, punctuation, dates, names – everything. Make sure there are absolutely no errors.

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The internet is stuffed full of examples of how – and how not – to resign from your job. Decorating your resignation onto the top of a cake may sound fun but it’s not an appropriate way to formally give your notice. Nor should you copy the efforts of a flight attendant who announced his resignation over the cabin intercom before activating the emergency slides and making a dramatic, and speedy, departure.

And if you are considering not handing in your notice at all, remember that your employer could take you to court for breach of contract.

No matter how much you may dislike your boss, no matter how tempting it might be, taking the time to do things properly and leave in a professional manner is always the right thing to do.

Your aim is to make a peaceful, positive and properly planned exit; no matter how eager you are to escape.

This is a simple 2 week notice template email. Make sure you adapt it for your own circumstances. This isn't a time for copy and paste.

Subject: Joe Bloggs – Notice of Resignation Dear [Line Manager], As we discussed earlier today, I am writing to tender my formal resignation from [XYZ Company] as my family is relocating. My last day at [XYZ] will be Friday 27 January 2023. Please let me know if there is anything I can do to assist you with the transition. I will be glad to offer any support I can during my remaining time with the company. [If you are moving, include a paragraph such as this:] As you know, I will be relocating to Newtown to start my new role. If you need to contact me, you will be able to reach me at [email protected] , or on 01234567890. I have copied in HR for their information and will liaise with them further if necessary. Thank you for the opportunities and support you have given me over the last [x] years; I wish both you and the company every success for the future. Best regards, Joe Bloggs

Formal Two-Week Notice Email Template

Dear [Manager's Name], I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date two weeks from now]. I would like to express my gratitude for the opportunities and experiences that I have gained during my time at the company. I have learned a great deal from my colleagues and superiors, and I am grateful for the support and guidance that I have received throughout my tenure. I will do everything I can to ensure a smooth transition during the next two weeks. I am happy to assist in training my replacement and completing any outstanding projects to the best of my ability. Please let me know if there is anything specific that you would like me to focus on during this period. Thank you for your understanding and support. I hope that we can stay in touch and maintain a positive professional relationship in the future. Sincerely, [Your Name]

Grateful Two-Week Notice Email Template

Dear [Manager's Name], I am writing to let you know that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date two weeks from now]. I want to take this opportunity to express my sincere gratitude for the opportunity to work for such a wonderful organization. During my time here, I have learned so much and have had the opportunity to work alongside some amazing colleagues. I am proud of the work that we have accomplished together and the positive impact we have had on the company and our clients. I will miss the team, but I am excited for what the future holds. Please let me know if there is anything specific that you would like me to focus on during my remaining time here. I am happy to help in any way that I can to ensure a smooth transition. Again, I want to express my gratitude for the support and guidance that I have received during my time here. I will always look back on my time at [Company Name] with fond memories. Thank you for understanding and supporting me in my decision to move on. Best regards, [Your Name]

Informal Two-Week Notice Email Template

Dear [Manager's Name], I hope this email finds you well. I wanted to let you know that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date two weeks from now]. I've enjoyed my time here and am grateful for the opportunities and experiences that I've had while working with such a great team. However, I've decided to move on and pursue other interests. I want to do everything I can to ensure a smooth transition during the next two weeks. Please let me know if there's anything specific that you need me to focus on or if there are any projects that I should complete before my departure. Thanks again for everything and I look forward to staying in touch. Best regards, [Your Name]

Although following the steps we've outlined gives you a good chance of leaving on the best terms, nothing is perfect.

No matter how your employer reacts to your resignation, take it in your stride. And remember, in 14 days’ time you will start your next adventure.

You might also be interested in these other Wikijob articles:

How to Write a Resignation Letter in 2024

Or explore the Application Advice / Job Offers sections.

Letter Templates & Example

How to Write a Professional 2 Week Notice Email: Tips and Template

It’s time to say goodbye to your current job and move on to bigger and better opportunities. But before you start your next journey, you need to write a professional 2 week notice email. This email is an important step in leaving your current employer on the right foot. It’s not only a polite and professional way of announcing your departure, but it also helps your current colleagues prepare for your absence.

Writing a proper 2 week notice email can be intimidating, but don’t worry, we’ve got you covered. With an abundance of examples available, you can easily edit and adjust the template to make it your own. Whether you want to keep it simple or add a personal touch, there’s a template out there that can fit your needs.

So, take a deep breath and start drafting your email. This is an exciting time where you can leave behind the stress and constraints of your current position to take on new challenges. Let your email be a reflection of your positive attitude and gratitude for the opportunities presented to you in your current role.

Remember, a professional 2 week notice email is not only a courtesy to your employer, but it is also an opportunity to leave a lasting impression on your colleagues. Make sure to leave on a good note and keep those connections strong for future opportunities.

The Best Structure for a Professional 2 Week Notice Email

If you’ve decided to leave your current job, it’s important to do so in a professional and respectful way. Giving your employer a two-week notice is a common courtesy and also gives you time to wrap up any loose ends before you leave.

When it comes to crafting your 2-week notice email, there are a few key elements you want to include:

1. A clear statement of resignation: Start your email with a clear statement that you are resigning from your position. You don’t need to go into great detail about why you’re leaving, but it’s a good idea to be honest and concise.

2. Your final day: Let your employer know when your last day will be. This gives them time to make arrangements to replace you and to ensure that your work is covered in the meantime.

3. A thank-you note: Express your appreciation for the opportunity to work for the company and for the experience you’ve gained. This can help leave a positive impression and maintain good relationships.

4. A willingness to help with the transition: Offer your assistance in making the transition as smooth as possible, including training your replacement or documenting your processes. This shows that you’re committed to leaving on good terms and leaving the company on solid footing.

5. Contact information: Include your contact information so that your employer can reach out to you if they have any questions or need further information.

It’s important to remember that this email will likely be a part of your permanent record with the company, so it’s important to be professional and respectful in your tone and language. Use a clear subject line that indicates your intention to resign and make sure you copy your supervisor and HR representative.

In conclusion, a professional 2-week notice email includes a clear statement of resignation, your final day, a thank-you note, a willingness to help with the transition, and your contact information. It’s important to maintain a professional and respectful tone in your email to leave a positive impression and maintain good relationships.

7 Samples of Professional 2-Week Notice Emails for Different Reasons

Sample #1: resignation due to personal reasons.

Dear [Manager],

I hope this email finds you well. I am writing to inform you that I have decided to resign from my position at [Company Name]. The reason for my resignation is due to some personal matters that I need to attend to.

I am truly sorry for any inconvenience that my departure may cause for the team and I will do my best to make sure that my responsibilities are handed over smoothly. This includes training my replacement and ensuring a proper transition.

I want to take this opportunity to thank you and the team for the amazing opportunities and support that you have given me throughout my time here. It has been a pleasure working with all of you and I will miss the camaraderie we have shared.

Please let me know how I can assist in making this transition easier.

Thank you kindly,

[Your Name]

Sample #2: Moving to a New City

I am writing to inform you that I will be resigning from my position at [Company Name]. The reason for my resignation is due to the fact that my family and I will be moving to a new city.

I want to thank you and the team for providing me with such a fantastic opportunity to work at [Company Name]. I have enjoyed my time here and I have learned so much from all of you. I will never forget the great memories that we have shared.

I will do everything in my power to make sure that this transition is smooth. This includes training my replacement and ensuring that my current responsibilities are properly handed over.

If you have any questions or if there is anything that I can do to help make this transition easier, please do not hesitate to let me know.

Thank you for everything.

Sample #3: Resigning to Pursue a New Career Opportunity

I wanted to take this opportunity to let you know that I will be resigning from my position at [Company Name]. I have received a fantastic career opportunity that I believe will allow me to grow and further my professional development.

I want to take this opportunity to thank you and the entire team for the opportunities and support that you have provided me during my time here. I am grateful for the valuable experiences and memories I have gained working at [Company Name].

I will ensure that the transition is smooth by properly training my replacement and ensuring all my responsibilities have been handed over.

Please let me know if you have any questions or if you need any assistance during this transition period.

Thank you again for everything.

Sample #4: Resigning due to Health Reasons

It is with deep regret that I write this email to inform you of my resignation from my position at [Company Name]. Unfortunately, I have been struggling with some health issues that require my immediate attention.

I want to take this opportunity to thank you and the team for all the support and opportunities that I have received during my time here. It has been a pleasure working with all of you and I will deeply miss being a part of this team.

I am doing everything I can to ensure that the transition is smooth. I will be training my replacement and making sure that my responsibilities are handed over properly.

Thank you for your understanding and support during this difficult time. If you need any further information from me, please do not hesitate to ask.

Sample #5: Resigning due to a Move Abroad

I am writing to formally resign from my position at [Company Name]. The reason for my resignation is due to my decision to move abroad.

I want to take this opportunity to thank you and the team for the opportunity to work at [Company Name]. It has been a pleasure working with all of you and I am grateful for the experiences that I have gained while working here.

I will do everything in my power to make sure that this transition is smooth. This includes training my replacement and making sure that all my responsibilities are properly handed over.

If there is anything I can do to make this transition easier, please do not hesitate to let me know.

Thank you again for the opportunity to work at [Company Name].

Sample #6: Resigning due to Family Responsibilities

I wanted to let you know that I will be resigning from my position at [Company Name]. The reason for my resignation is due to some family responsibilities that I need to attend to.

I want to take this opportunity to thank you and the team for the amazing opportunity to work at [Company Name]. It has been a pleasure working with all of you and I am grateful for the experiences that I have gained while working here.

I will make sure that this transition is smooth. This includes training my replacement and making sure that all my responsibilities are properly delegated.

Thank you again for the opportunity to work at [Company Name]. If there is anything else I can do to make this transition easier, please do not hesitate to let me know.

Sample #7: Resigning due to Pursuing Higher Education

I am writing to let you know that I have decided to resign from my position at [Company Name]. The reason for my resignation is due to my decision to pursue higher education.

I want to take this opportunity to thank you and the team for the opportunities and support that you have given me. I have learned so much from all of you and I am grateful for the experiences that I have gained while working here.

I will ensure that this transition is smooth. This includes training my replacement and ensuring that all my responsibilities are properly handed over.

If you have any questions or if there is anything that I can do to make this transition easier, please do not hesitate to let me know.

Thank you again for all your support and understanding.

Best regards,

Tips for Writing a Professional 2 Week Notice Email

When it’s time to move on from your current job, it’s important to leave on a positive note by submitting a professional 2-week notice email. Here are some tips that will make your resignation letter clear, concise and respectful:

Be Direct: There’s no need to beat around the bush, and it’s best to keep your email brief and to the point. Start with a clear and concise opening statement that clearly communicates your intentions.
Express Gratitude: Regardless of your reasons for leaving, there is always something you can be thankful for in your current job. Remember to express gratitude for the opportunity and experience you gained while working there.
Give a Reason: While you don’t have to provide a detailed explanation for your departure, it’s usually best to give a brief reason for leaving, such as accepting a new job offer or taking on a new challenge.
Offer to Help: Show that you are committed to making the transition as smooth as possible by offering to help with the handover process. This can include offering to train your replacement or assisting with the handover of your current responsibilities.
Provide Contact Information: Make sure to include your contact information so that your employer can reach out to you in the future, if necessary.
Proofread: Before sending out your email, double-check for grammar and spelling errors. A well-written resignation letter can help maintain a positive relationship with your employer going forward.

Remember, a professional and courteous resignation letter can help you leave your job on a high note, maintain positive relationships with your employer and colleagues, and set the stage for future job opportunities.

FAQs about Professional 2 Week Notice Email What is a professional 2 week notice email?

A professional 2 week notice email is a formal email written by an employee to their employer, informing them that they are resigning from their current position and providing 2 weeks’ notice before their last day of work.

Why is it important to write a professional 2 week notice email?

A professional 2 week notice email is important because it shows respect to your employer and colleagues, and helps to ensure a smooth transition as the company prepares to fill your vacancy.

How should I address the recipient in my professional 2 week notice email?

You should address the recipient by their formal title, such as “Dear Mr./Mrs./Ms. [Last Name].”

What information should I include in my professional 2 week notice email?

You should include the date of your last day of work, your reason for leaving (if you choose to share it), and a brief thank you for the opportunities and experiences gained during your time at the company.

What tone should I use in my professional 2 week notice email?

You should use a professional and respectful tone, avoiding any negative or emotional language.

Is it necessary to provide a reason for resigning in a professional 2 week notice email?

No, it is not necessary to provide a reason for resigning in a professional 2 week notice email. However, if you feel comfortable sharing your reason, you may choose to do so.

When should I send my professional 2 week notice email?

You should send your professional 2 week notice email at least 2 weeks before your last day of work. This allows your employer enough time to prepare for your departure.

Should I offer to help with the transition process in my professional 2 week notice email?

Yes, it is considerate to offer your assistance with the transition process in your professional 2 week notice email. This can include training your replacement or assisting with the transfer of your duties.

Wrapping Up

That’s it, folks! Thanks for sticking around and learning how to write a professional 2-week notice email. Remember, giving notice is never easy, but doing it in a courteous and professional manner can take you miles ahead in your career. We hope this guide has given you useful insights and made the process a little less daunting. Don’t forget to drop by for more career tips, and if you have any questions, feel free to leave them in the comments below. Stay positive and keep growing!

How to Write a Letter of Resignation: A Comprehensive Guide Thank You Email To Boss After Resignation: Examples and Tips How to Write an Effective Resignation Letter While On Leave Of Absence How to Write a Thank You Letter to Boss After Resignation: Tips and Examples How to Write the Perfect Thank You Email Before Leaving Job Sample Thank You Letter After Termination - Gratitude and Professionalism

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How to write a two weeks’ notice: 9 examples + tips
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40 Two Weeks Notice Letters & Resignation Letter Templates
How To Write a Two-Week Notice (With Templates)

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Two Weeks' Notice Resignation Email Message
How to Format the Message. Two Weeks' Notice Resignation Email Example. More Sample Resignation Emails. Photo: Hinterhaus Productions / Getty Images. Use this resignation letter email message example, and tailor it to fit your own circumstances when you are providing your employer with two weeks notice.
How To Write a Two-Week Notice (With Templates)
Here are five steps to write a professional two weeks' notice: 1. Address the letter. Include the date, company name, and the name of the person you are addressing the letter to, which in most cases will be your supervisor. 2. State your resignation. In the opening paragraph, state that you are informing your employer that you will resign from ...
Put in two weeks notice with these email templates
Template 1: Formal Email. Subject: Resignation Notice - [Your Name] Dear [Manager's Name], I am writing to formally submit my resignation from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date - Two Weeks from Today], providing you with the standard two weeks' notice. I want to thank you for the opportunity to ...
How to Write The Perfect Two Weeks Notice Email
Let them know when your last day will be, and express gratitude for the opportunity to work there. Prepare for your one-on-one as you would for two-week notice. Have answers to common questions we discuss below and be sure to maintain a positive attitude towards your boss. 2. Keep it concise.
How to Write a Two Weeks' Notice (With Templates)
If you're emailing your two weeks' notice, write your notice in a Word document or separate file, then attach that file to your email. Note: While you don't have to thank your boss for their ...
How To Write A Two Weeks' Notice Letter (With Examples)
Here is a more detailed list of how to write a two-weeks notice letter: Address the letter. The beginning should be like any other professional document you've written: your name, date, and subject line. Include the information of the person you're addressing and your company's details. State your intent and last day.
5 Two-Week Notice Email Templates to Say Bye + Examples
Here's an email format: Subject: Resignation - [Your Full Name] Dear [Manager's Name], I hope this email finds you well. I'm writing to formally submit my resignation from [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from today's date].
Two Weeks' Notice Letter: 4+ Examples & Template
4. Two weeks' notice email template. Unless you work for an especially traditional company, you should send your two weeks' notice letter via email. A two weeks' notice email only needs your manager's email and a clear subject line, typically written as "Letter of Resignation," followed by your name and your exit date and reasons.
2-Week Notice Resignation Letter (Copy and Paste)
Your Email. The Date You Plan to Hand in the Letter. Your Direct Manager's Name. Manager's Job Title. Name of Company. Company Address. City, State, Zip Code. Begin your document with the above contact details before you copy and paste the two-weeks' notice template from earlier in the article. You need to begin the page with this basic ...
How to Write a Two Weeks' Notice: Tips and Examples
How to Write a Two Weeks' Notice Email. These days, many employees choose to submit their two weeks' notice via email instead of in a traditional letter. Luckily, the process of writing a two weeks' notice email is almost identical to the process of writing a two weeks' notice letter. You can follow all the same steps in the section above.
How to Write a Two-Weeks Notice Letter (With Examples ...
Step 3: Say 'thank you'. Expressing your gratitude will ensure you leave the company on the best terms. Think of skills you acquired on the job or how the opportunity helped you progress in your career. If that doesn't apply to you, mention something positive about the workplace dynamic or your team.
How to Give a Two Weeks' Notice
Whatever it is about, make sure to throw in at least one "thank you" in your notice. Tip #5 - Offer Your Help. Even though you're legally bound to stay for two weeks after giving your notice, you can offer to help with the transition and volunteer to train your replacement or take up any last tasks.
Crafting a 2 Weeks' Notice Email
You might simply put "Two Weeks' Notice" or "Notice of Resignation" in the subject line. Open your email with a standard salutation addressed to your immediate supervisor. If you prefer, you can ...
Two Weeks Notice Letter (Template and Writing Guide)
Staying positive is the key to writing a 2 weeks notice letter. Think of a detail or two you liked about the job, and mention it. You don't need to point out problems with the company in a two-week notice letter. If your employer wants that, she'll ask for an exit interview. Offer to help with the transition.
How to Write a Two Weeks' Notice Email
Please accept this email as my formal resignation from my current position as [Your Designation] at [Name of your Workplace]. My last working day will be [exact date goes here], which is two weeks from today. Over the next two weeks, I will make myself available to help with the transition and will be more than willing to bring my replacement ...
How To Write a Two-Week Notice (+Templates)
Simply say that you are writing to provide two weeks' notice of your resignation from the company. Be sure to note the last day that you plan to be at work. 3. Thank the company for the opportunity. This paragraph is essential if you want to try to part on the best possible terms.
How to Write a 2-Week Notice Letter (with Templates)
Prepare Your Resignation Letter: Draft a 2 week notice letter that is professional, concise, and includes the essential information such as your last day of work. Schedule a Meeting With Your Boss: Arrange a face-to-face meeting or a video call if remote work is involved. This shows respect and professionalism.
How to Put in Your Two Weeks' Notice the Right Way
Tell your boss first. Plan what you'll say—and keep it simple. Prepare to answer follow-up questions and talk about next steps. Have an end date in mind. Give your two weeks' notice face-to-face. Consider writing a letter of resignation. Tell close coworkers and mentors personally. Have a story for why you're leaving.
I Quit!: How To Write Your Two Weeks Notice Letter
Tips for How to Write a Two Weeks Notice Letter Be polite, professional, and straightforward when writing a two-week notice letter. The letter should be short and to the point and include the ...
How to Write a Two Week Notice Email
Steps to Write a Two-Week Notice Email. In this section of this article, we'll list a step-by-step guide to help you write a two-week notice email. The most important thing to bear in mind is that you do not want to gloat or appear as though you're happy to leave. Even if you are, this should be expressed in your email.
How to Write a Two Weeks Notice with Email templates 2024
Here's how to write a two weeks notice letter or email, our step-by-step guide: Step 1. Always Give the News in Person First. It is always best to find time to meet your boss face-to-face and tell them you are resigning, prior to sending your 2 weeks' notice email or informing colleagues. Again, if you are a remote worker, you can do this by ...
How to Write a Professional 2 Week Notice Email: Tips and Template
1. A clear statement of resignation: Start your email with a clear statement that you are resigning from your position. You don't need to go into great detail about why you're leaving, but it's a good idea to be honest and concise. 2. Your final day: Let your employer know when your last day will be.

Two Weeks' Notice Resignation Email Message

Why Give Two Weeks Notice?

More Sample Resignation Emails

Two Weeks' Notice Resignation Email Example

Put in two weeks notice with these email templates

Step 1: Make a Plan

Step 2: Schedule a Meeting with Your Boss

Step 3: Be Prepared to Answer Questions

Step 4: Provide a Written Resignation Letter

Step 5: Offer to Help with the Transition

Step 6: Wrap Up Your Work

Step 7: Say Goodbye

Template 1: Formal Email

Template 2: Grateful Email

Template 3: Informal Email

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How To Write A Two Weeks’ Notice Letter (With Examples)

What is a two weeks’ notice letter and why should I write one?

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5 Two-Week Notice Email Templates to Say Bye + Examples

What is a Two-Week Notice Email?

Why It's Important to Put in Your Two Weeks Properly

Key Elements of an Effective Two-Week Notice Email

How to Put in Your Two Weeks: Step-by-Step Guide

Understanding the Different Formats: Email vs. Letter

Email Format

Letter Format

Tips for Writing a Professional Two-Week Notice

5 Two-Week Notice Email Templates to Say Bye

Basic Farewell

Grateful Goodbye

Relocation-Driven Departure

Pursuing New Opportunities

Educational Endeavors

Frequently Asked Questions on These Two Week Notice Email Examples

Can I customize these email templates to fit my specific situation?

What if I want to leave earlier than two weeks?

How should I handle any counter-offers or attempts to make me stay?

Key Takeaways on These Two Week Notice Email Examples

Edgar Abong

How to Write a Two Weeks' Notice: Tips and Examples

Hannah Yang

Table of Contents

How to Start a Two Weeks’ Notice Letter

What to Say in a Two Weeks’ Notice

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Two Weeks’ Notice Email Template

Two Weeks’ Notice Letter Template

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How to Give a Two Weeks' Notice - 3 Samples Included

What’s a Two Weeks’ Notice and Why Does It Matter?

How to Resign From Your Job [Step-by-Step]

#1. Who to Notify

#2. When to Notify

#3. How to Notify

#4. What to Say

How to Write a Resignation Letter

First Paragraph

Second Paragraph

3 Resignation Letter Samples

#1. Resignation Letter Sample for an Entry-Level Job

#2. Resignation Letter Sample for a Mid-Level Professional

#3. Resignation Letter Sample for a Manager

Key Takeaways

Suggested Reading:

Crafting a 2 Weeks' Notice Email

What to Include in Your Two Weeks' Notice Email

How to Structure Your Two Weeks' Notice Email

The Step-by-Step Guide to Career Success

Two Weeks' Notice Email Sample

Short and to the Point Is Best

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