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5 Recruiter Cover Letter Samples & Writing Tips in 2024

Stephen Greet

  • Recruiter Cover Letter
  • Entry-Level Recruiter
  • HR Recruiter
  • Technical Recruiter
  • Senior Recruiter
  • Writing Your Recruiter Cover Letter

It might seem ironic for you to write a cover letter since recruiters often read everyone else’s! But now, you’ll have to show how you’re qualified to find top talent.

You’re essential to the success of any company, serving as gatekeepers who develop an eye for the greatest additions to the company team. Recruiters also do their fair share of drafting paperwork like contracts, non-disclosure agreements, and other documents for the employment process.

You’re probably not pumped about writing a  recruiter resume  or cover letter, but a recruiter needs to demonstrate their  job skills  ahead of time by writing great career docs! Luckily, we’ve assembled five example recruiter cover letters for your inspiration. Stick around for our tips and an outline to start your own.

recruitment position cover letter sample

Recruiter Cover Letter Example

USE THIS TEMPLATE

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Recruiter cover letter template

Why this cover letter works

  • Anytime you can show you already embody the qualities listed in the job description, do so! Then, quantify them with examples and metrics to provide credibility in your recruiter cover letter.
  •  Dig through the  recruiter job description  and company website for flecks of gold that align with your own experiences, such as a program you’re great with, a soft skill you naturally exemplify, or a goal similar to one you’ve previously met.

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Entry-Level Recruiter Cover Letter Example

Entry-level recruiter cover letter template

  • Capture that experience like Lila does—detail what skills you applied (in this case, data analysis and reporting), tools you employed (cue Tableau), and the accomplishments and lessons you gathered along the way.

HR Recruiter Cover Letter Example

HR recruiter cover letter template

  • Dedicate a line or two of your HR recruiter cover letter’s experience sections to how you used those software programs to effect improvement in the recruitment phases across different workplaces in your career journey. An example could be how Hugo shaves off 32% of onboarding time using DocuSign.

Technical Recruiter Cover Letter Example

Technical recruiter cover letter template

  • Mind the job description’s tone and mirror it while you present your overlapping personal traits and qualifying abilities. It’s not just about the job—it’s also about the interpersonal workplace dynamic.
  • If you’re applying as a technical recruiter, researching the company and studying the job ad is imperative. Your selling points lie in your alignment with industry specifics.

Senior Recruiter Cover Letter Example

Senior recruiter cover letter template

  • This letter establishes personal connections before presenting the hard qualifications necessary to land a senior role. There’s much to condense, so choose your words wisely!
  • Picking which details to include in your senior recruiter cover letter can be intimidating since your professional history is undoubtedly extensive. The key is to research the company and examine the job description for specific needs you can fulfill.    

Is Your Recruiter Resume Ready to Wow?

As a recruiter, you know your resume is the most important document in your job application. Follow our  resume tips  and start building yours now with this easy, breezy interactive resume that you can edit. 

or download as PDF

Senior recruiter resume example with 4+ years of experience

Beat the Competition with Your Recruiter Cover Letter

Job seekers compare recruiter cover letter on purple laptop and presentation

Now that you’ve looked at three recruiter cover letter samples, let’s get into some of the broader themes that make them great: Customize your cover letter to the particular job and company, go in-depth with your biggest couple of achievements, and polish your tone.

recruitment position cover letter sample

Step 1: Knowledge is power

Oh, how many generic letters get tossed aside with a sigh. But you want yours to dazzle, and the quickest means to that end is tailoring your cover letter to the  recruiter job listing . Your cover letter shouldn’t read like it could apply to any recruiter position: You want the company to know that you want to work for  them .

A great start is taking some notes while combing through the job description. Jot down anything you find that makes you think, “That’s me!” so that you’ll have a handy list to refer to once you start writing your first draft. Look for specific needs you can fill. Also, research the company—especially its mission statement—so you can show you’re a great fit in that area.

recruitment position cover letter sample

Step 2: Leverage your success

Many people jump into writing their cover letters, only to wind up repeating what they’ve written in their resume—but your potential employer has already skimmed it in bullet-point form.

Instead of repeating your resume’s bullet points, go beyond them to explain why they matter. For good measure, revisit Step 1 to pick the accomplishments most relevant to where you’re applying.

Your recruiter cover letter should explain how one or two accomplishments benefitted your previous company.

  • Your resume might mention that you onboarded 5 employees—but how did that increase revenue? 
  • Did your work impact retention rates, showing that you improved the work environment? 
  • Did you lead an impressive workplace strategy overhaul that left employees quantifiably happier in their positions?

Make sure you shine a spotlight on these sorts of accomplishments!

recruitment position cover letter sample

Step 3: Presentation is key

Imagine you’re conducting an interview with someone to help place them in a job role, and they have good experience and qualifications—but when they talk about themselves, they sound like they don’t even care.

What you say is important, but  so is  how  you say it . The tone and overall message of your recruiter cover letter are well worth the time it takes to refine them.

Not to sound like a broken record—but, once again, referring to the company website and job description will help you. Does the company come across as corporate and formal? Or is it more laid-back, emphasizing employee familiarity and a creative work environment? Company culture is your key to nailing the right tone.

What you say is important, but  so is  how  you say it .

Ensure your overall message is ideal, too—even if that means switching out an accomplishment that isn’t as relevant as you first thought. Your letter should be no more than a page and should send the message that you already know the company’s job role and exactly how you’ll fit in. Don’t skimp on proofreading, editing, revising, and rewriting to get this right.

A Simple Outline for Your Recruiter Cover Letter

Job seekers stands behind a work-in-progress screen that depicts outlining a recruiter cover letter

It’s time for you to take a crack at writing your recruiter cover letter, so keep those last three tips in mind as you think about each section. You may or may not have found a  resume outline  helpful, but chances are, a cover letter outline will really help yours take shape. 

recruitment position cover letter sample

How to start a recruiter cover letter

Your contact info:  Include your name, address, phone number, and email address (along with your LinkedIn or other professional social media) if you’re using a cover letter template.

  • Formatting : Leave your name out of your address if you’re using a block format.

190 Fictional Court Wilson, NC 27893 (123) 456-7890

Date:  This should reflect the exact submission date of your application materials.

February 3, 2023

  • Formatting : The date should reflect the submission date of your application materials.

Inside address:  The inside address is just the address where you’re sending your cover letter! Make sure you research and use the person’s real name and company role, shunning generic phrases like “Dear Sir or Madam.”

Eloise Kemper Electronic Arts Hiring Manager 209 Redwood Shores Parkway  Redwood City, CA 94065

  • Formatting : Each part of the address should be on a fresh line. Double-space between the inside address and greeting—it looks much nicer!

Greeting:  Your greeting, or salutation, is crucial in making the right first impression. Always   do your homework and find out the name of the person you’re writing to (hint: LinkedIn will help ya!).

Dear Ms. Irwin, Dear Ms. Kemper:

  • Formatting : Colons are more formal, so you’ll usually default to these. However, if the company culture is more friendly and casual, you can use a comma to reflect that.

recruitment position cover letter sample

How to write your recruiter cover letter

Body:  Your cover letter’s body should include 3-4 paragraphs that show your interest in the recruiter position, your credentials that make you the ideal hire, and your excitement for future contact.

  • Formatting : Keep text single-spaced within body text but double-spaced between paragraphs.

Opening paragraph:  Many cover letters run together with nothing that makes them stand out. Make sure yours isn’t one of them by putting in the effort to make it unique to the job position and company!

I love video games. Especially arena games. And I’ve worked as a recruiter for other companies before, so I’d fit in well with you guys.

Why It’s Bad:  While leading with a personal connection is good, this applicant over-stresses the gamer aspect at the expense of their qualifications—where are those? Also, the company culture is laid-back, but this tone takes informality too far.

With 6 years of well-rounded experience as a recruiter—and gamer—plus a background of rapid growth fueled by my finance degree and knack for managing high-volume interview funnels, I would love to use my overarching communication and strategy skills as your senior recruiter to set the roadmap for successful, inclusive hiring. I pride myself on being inquisitive and would love to help Electronic Arts by recruiting top talent to provide games, online services, and worlds with infinite possibilities. 

Why It’s Good:  This applicant has a lot of info to cover in a limited space for a senior role! They make a quick mention of their gaming connection and then move on to the skills that qualify them for the job, wrapping up with a direct reference to the company’s mission statement. Perfect! 

Paragraphs 2-3:  Now’s the time to show that your opening paragraph wasn’t full of empty claims! Use this space to provide examples of your best accomplishments, keeping each section focused on a single achievement.

You don’t have much room, so stick to that one time you drastically improved time-to-hire or that prestigious strategy overhaul you led multiple departments through.

While documenting employee data and feedback, I couldn’t shake the feeling that there was room for improvement. So, I researched and fine-tuned a new employee benefits package that improved current employees’ satisfaction by 8%—and then I pushed things further by creating and streamlining data management plans inspired by my educational background. These infrastructures optimized employees’ processes and boosted satisfaction rates by 14%. 

Why It’s Good:  Taking the opportunity to demonstrate growth within your career is smart! This one’s a winner for highlighting various skills and two metrics that come together to further the same core goal, maintaining the paragraph’s focus while demonstrating ambition and versatility.

Closing paragraph:  It’s time for your grand finale! Summarize how your qualifications and values align with the needs specified in the job listing and the company’s vision statement. Finally, provide a call to action that blends seamlessly with the rest of your paragraph and invites further communication.

Can’t wait to work for your company. Helping people find their ideal jobs sounds good, and I’m qualified to help them navigate. Contact me for more info if needed.

Why It’s Bad:  The choppy sentence structure is informal, abrupt, and disinterested. We also see a lack of detail and an indifferent call to action.

I care about clients’ well-being and have the self-motivated management and interpersonal skills to make it count. I would love to use this people-focused outlook to proactively reach clients who view me as the long-term solution as they let me know what they’ll need next. I’d love to meet soon to share more about how my ability to juggle performance objectives and hiring needs can empower TalentCare’s teams—and clients. 

Why It’s Good:  The enthusiasm here is genuine. This applicant feels passionate about the recruiter job role and is eager to use their position to help others, which the company values. Additionally, the references to the job description’s wording and the warm call to action reinforce compatibility.

recruitment position cover letter sample

How to end a recruiter cover letter

Signature:  If you didn’t thank the reader for their time in your closing paragraph, then there’s no time like the present! Once you say “thank you,” sign off with your real name.

Thank you so much for your time and consideration, 

Tomas Zepeda

  • Formatting :  If you’re presenting hard copies of your recruiter cover letter, quadruple space in order to sign your name by hand in blue/black ink.

Enclosure(s):  This part of your cover letter is important since it signals that there’s more to your application package! For example, a recruiter would include their job resume and any needed certifications.

Enclosures: Resume Application IPMA-CP certificate 

  • Formatting : Make sure you use the proper singular or plural form of “enclosure,” depending on how many items you’re enclosing.

Secure Your Next Recruiter Role with a Resume That Wins

Job seeker builds recruiter resume on blue laptop after finish cover letter

You’re so close—congratulations on investing in your cover letter! But before you call it a day, it’s essential to take this opportunity to write or  review your resume  and cover letter to ensure that your entire application package is thoughtfully put together, polished, and impressive.

Pro tip: It’s actually easier to write your cover letter once you’ve completed (or at least drafted) your resume! When you  build your resume , you get to see all your bullet-point accomplishments laid out in one place so that you can pick out the finest achievements to address in more depth.

And don’t worry if you’re not sure where to start. We have a treasure trove of versatile  resume templates  you can use to start writing your own, including this one here. 

Technical Recruiter Resume

Need a resume to pair with your technical recruiter cover letter?

Technical recruiter resume example with 3+ years of experience

We want to make it as easy as possible for you to get your next recruiting role as you use our resources and tools. We’re rooting for you every step of the way, so you can get to finding and retaining the best talent at your next dream job.

While what you write in your cover letter should be customized for each job, using a template can be extremely helpful to speed up the process and present a consistent, professional look for each one. Think about how you were probably impressed when prospective employees you were recruiting handed in cover letters that were well laid out. It’ll help you stand out to hiring managers and show you know how to approach hiring when making those key decisions yourself.

Standing out as a recruiter can feel like a tough task. After all, the other applicants are also very knowledgeable in the hiring process, just like you are. A great way to stand out is by using key metrics from your achievements and being very specific to the needs of each role you apply to. For instance, if the company wants to reduce turnover after hirings, you could explain how improving recruiter job descriptions in your last position helped boost candidate satisfaction rates post-hiring by 58%.

Your cover letter shouldn’t be longer than one page. Think about how many applicants you’ve generated during recruiting. It can be tough to manage all the information about each candidate, so concisely focusing on key abilities like social media recruiting and job boards will help those primary skills grab attention.

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Real Recruiter Cover Letter Example

Use a real-life sample of a recruiter cover letter and kick-start your application writing. Just add your personal information and top career accomplishment while our cover letter builder takes care of the rest.

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Recruiter cover letter sample for you to use for inspiration or as a starting base.

When you’re a recruiter applying for a new job it’s different than if you’re in any other field. You know how to write a cover letter , you also know how to craft a resume that stands out . But that’s not enough. When you’re applying for a recruiter position you also have to show potential employers that you’re well aware of the recruiting process.

How ATS systems work? What makes a resume stand out? How do I structure a cover letter? – All questions that as a recruiter you should be well aware of.

In this quick guide you’ll learn:

  • What to include in a cover letter in 2022 that will make you stand out from the clogged folder of applications currently sitting on the desktop of the recruiters laptop.
  • Quick tips for submitting a job application in 2022 (although we’re pretty sure you’ve got this already figured out) .

And finally, we also have a recruiter cover letter examples from a real-life person who’s applied for a recruiter position.

A cover letter example for a recruiter position build with the Enhancv cover letter builder.

Quick tips to make sure your cover letter is good:

  • First off, a cover letter should build upon the information in your resume, rather than just repeat it.
  • Second, make sure that the tone of voice you use matches the company culture.
  • And third, try to convey your enthusiasm for the position and the field. This will give your text a personal touch.

But how can you make your cover letter grab every hiring manager's attention? Let’s see…

Choosea salutation and an introduction that fits the company you’re applying for.

Choosing the right salutation might be tough – we get it. After all, you don’t want to sound way too formal or too friendly.

There are some things that should definitely be taken into consideration when it comes to addressing your cover letter. First and foremost comes the recruiter’s name.

Even if you don’t know who the person reading your cover letter might be, try to find out. Check company websites or social media profiles or even media articles.

If this doesn’t help, you can go for traditional gender-neutral salutations that don’t require knowing the hiring manager’s name.

Here are some of our favorites:

  • Dear Hiring Manager,
  • Dear Head of [team you're applying for],
  • Dear [company name] Recruiter,
  • Dear Alex Johnson

You wonder what the key to good introductions is? (Moderate) Creativity!

You’ve probably read a lot of applications that have started using phrases like “I found your job advert on platform X and decided to apply”, right?

And you know they’re outdated and they definitely won't make you stand out, to say the least.

So go for something different. Begin your cover letter by sharing your excitement about the company, the position, and even the field.

Link your soft and hard skills to your achievements as a recruiter

While the resume is considered the best place to showcase your hard skills and achievements, the cover letter should tell a story and prove your enthusiasm for the field.

This is why we advise you to focus on soft skills and results. Think about all your soft skills and how they have helped you grow as a professional. Then turn this into your own very short success story.

Make sure to include some hard skills too, especially the ones listed as part of the requirements section of the job advert. This will guarantee that you pass applicant tracking systems (ATS) that screen applicant documents for keywords.

Some of the most sought after soft skills in a recruiter include the ability to solve conflicts , clear communication , ability to work on a team , and critical thinking . For a complete list of soft and hard skills visit our resume skills page.

The cover letter should include new information without repeating your whole resume. It needs to offer additional value to the recruiter.

Prove your passion about the company

Showing that you’ve researched the company and are familiar with it is a good way to prove your work-readiness.

It will also point the recruiter to the fact that your skills and qualifications will have a long-term impact on the company. Just link some of your strengths to the ways in which current or potential issues can be resolved.

Choose the right ending

The last paragraph of your cover letter should briefly sum up the whole text. This is the time to express your motivation to get to the next step of the hiring process, but also your gratitude for the reader’s time and consideration.

You can be creative or use traditional closing lines here – it all depends on your preference and the company culture.

Recruiter cover letter

Cover letter examples by industry

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  • Program Coordinator
  • Assistant Manager
  • Recruiting Coordinator
  • Hr Assistant
  • Talent Acquisition Manager
  • Hr Business Partner

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Pair your cover letter with a resume that leaves an impression

If you want to make sure that the hiring manager will remember you, pair your cover letter with a matching resume.

Check out our Recruiter resume examples and job-winning templates for some additional inspiration.

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Sample Cover Letter for a Job Application

recruitment position cover letter sample

What is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

  • How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing a letter that will get your application notice, and examples of letters and email messages sent to apply for a job.

Key Takeaways

  • An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
  • Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
  • It’s important to match your letter to the job description and show the employer that you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Your application letter should let the employer know what position you are applying for, explain your qualifications for the job, why you should be selected for an interview, and how you will follow up.

Unless an employer specifically requests a job application letter sent by postal mail, today most cover letters are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

  • The heading includes your name and contact information.
  • A  greeting  addressed to a specific person, if possible.
  • The introduction includes why the applicant is writing.
  • The body discusses your relevant qualifications and what you have to offer the employer.
  • The close thanks the reader and provides contact information and follow-up details.
  • Your  signature to end the letter .

Here’s how to ensure that your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title and company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the position, and to the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2022

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

  • I have successfully designed, developed, and supported live-use applications.
  • I strive continually for excellence.
  • I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume. Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter ?"

CareerOneStop. “ Effective Cover Letters .”

21+ Cover Letter Examples in 2024 [For All Professions]

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No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

cover letter example for career change

Here’s what this cover letter does right:

  • Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
  • Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
  • Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

cover letter example for a recent graduate

  • Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
  • Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
  • Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

Cover Letter Example for Middle Management

  • Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
  • Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
  • Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

cover letter example for business manager

  • Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
  • Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
  • Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

cover letter example for phd

Here’s what this cover letter does right: 

  • Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
  • Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

cover letter example for senior executive

  • Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
  • Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
  • Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

Cover Letter Example

  • Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
  • A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
  • Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

cover letter examples

  • Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
  • Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
  • Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

best cover letter example

  • Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
  • Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
  • Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

Cover Letter Example for Digital Marketing

  • Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
  • Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
  • Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

Cover Letter Example for Graphic Designer

  • Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
  • Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
  • Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

Cover Letter Example for Administrative Assistant

  • Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
  • Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
  • Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

Cover Letter Example for Front Desk

  • Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
  • Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
  • Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

Cover Letter Example for Human Resources

  • It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
  • Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
  • Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

Cover Letter Example  for Sales Agent

  • Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
  • Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
  • Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

Cover Letter Example for Receptionist

  • Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
  • Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
  • Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

Cover Letter Example for Information Technology

  • Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
  • Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
  • Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

Cover Letter Example for Real Estate Agent

  • Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
  • Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
  • Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

Cover Letter Example for Teacher

  • Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
  • Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
  • Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

Cover Letter Example for Project Manager

  • Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
  • Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
  • Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

Cover Letter Example for Paralegal

  • Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities. 
  • Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job. 
  • Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements. 

Check out this paralegal resume guide to perfect yours.

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

  • Header - Input your contact information.
  • Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
  • Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
  • The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
  • The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
  • Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

cover letter structure

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

cover letter examples templates

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

Optionally, you can also include the following:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

  • What’s the company’s business model?
  • What’s the company's product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
  • Thank the hiring manager for their time. After all, it never hurts to be polite. 
  • Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

  • Best Regards,
  • Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Cover Letter Writing Checklist

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

  • The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
  • The sales pitch is usually the body of the cover letter. 
  • The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

  • How to Write a Resume
  • Cover Letter Mistakes to Avoid at All Costs
  • Cover Letter Format (w/ Examples & Free Templates)

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Type writer with "Dear Madam" written on it

Three excellent cover letter examples

Cover letters are the first chance you have to impress an employer – they’re not just a protective jacket for your CV. Here’s our guide on what to include and how to format them

  • More CV and cover letter templates
  • Looking for a job? Explore the range of vacancies on Guardian Jobs and find the perfect role for you

The first thing a potential employer sees in your job application is the cover letter. This doesn’t just support your CV – it’s an opportunity for you to stand out from the crowd and persuade the recruiter to put you through to the next round.

Be wary of spending hours on perfecting your CV at the expense of your cover letter. If you need some inspiration on what to include and what format to use, here are our helpful guides – just remember not to copy them as exact templates.

1. Standard, conservative style

This is ideal for sectors such as business, law, accountancy and retail. For more creative sectors, a letter like this might be less appealing, and could work against you.

Dear Mr Black, Please find enclosed my CV in application for the post advertised in the Guardian on 30 November. The nature of my degree course has prepared me for this position. It involved a great deal of independent research, requiring initiative, self-motivation and a wide range of skills. For one course, [insert course], an understanding of the [insert sector] industry was essential. I found this subject very stimulating. I am a fast and accurate writer, with a keen eye for detail and I should be very grateful for the opportunity to progress to market reporting. I am able to take on the responsibility of this position immediately, and have the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future. Yours sincerely

2. Standard speculative letter

This may vary according to the nature of the organisation and the industry you’re applying to.

Dear Mr Brown, I am writing to enquire if you have any vacancies in your company. I enclose my CV for your information. As you can see, I have had extensive vacation work experience in office environments, the retail sector and service industries, giving me varied skills and the ability to work with many different types of people. I believe I could fit easily into your team. I am a conscientious person who works hard and pays attention to detail. I’m flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I’m keen to work for a company with a great reputation and high profile like [insert company name]. I have excellent references and would be delighted to discuss any possible vacancy with you at your convenience. In case you do not have any suitable openings at the moment, I would be grateful if you would keep my CV on file for any future possibilities. Yours sincerely

3. Letter for creative jobs

We’ve used the example of a copywriter but you can adapt it for your profession. The aim of a creative letter is to be original and show you have imagination, but understand what the job entails. Balance is essential: don’t be too wacky, or it will turn off the reader.

Dear Ms Green, · Confused by commas? · Puzzled by parenthesis? · Stumped by spelling? · Perturbed by punctuation? · Annoyed at the apostrophe? (And alliteration?) Well, you’re not alone. It seems that fewer and fewer people can write. Unfortunately, there are still a lot of people who can read. So they’ll spot a gaffe from a mile off. And that means it’s a false economy, unless you’re 100% sure of yourself, to write your own materials. (Or to let clients do it for themselves.) To have materials properly copywritten is, when one considers the whole process of publishing materials and the impact that the client wishes to make, a minor expense. Sloppiness loses clients, loses customers. There is an answer. Me. Firm quotes are free. You can see some of what I do on my multilingual website at [insert web address]. If you’d like, I can get some samples out to you within 24 hours. And, if you use me, you’ll have some sort of guarantee that you can sleep soundly as those tens of thousands of copies are rolling off the presses. Luck shouldn’t come into it! With kindest regards

Other helpful resources

How to write a perfect CV and cover letter

Applying for jobs without experience? How to build and sell your skills

Five steps to the perfect graduate CV

School-leavers and graduates: how to write your first CV

How to write a personal statement for your CV

CV templates to fit every stage of your career

Looking for a job? Browse Guardian Jobs for your next career step.

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    Use it to explain your motivation and why you believe you would excel in the new role. Build My Cover Letter. Why this cover letter works: Mentions notable contributions, e.g., 15% revenue increase. Establishes a sense of devotion and passion for the company. Identifies top skills that make the job seeker qualified.

  18. Three excellent cover letter examples

    Yours sincerely. 3. Letter for creative jobs. We've used the example of a copywriter but you can adapt it for your profession. The aim of a creative letter is to be original and show you have ...

  19. How to write the perfect cover letter (With examples)

    1. Begin by introducing yourself To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications

  20. Writing A Perfect Cover Letter (Samples Included)

    Dear Mr./Ms./Mrs. (Manager's name), I am writing this letter to you regarding the (desired position) that has recently opened up in your company. I came across this position on (website name) and was pleasantly surprised to find that I have all the required qualifications for this job. I have studied (degree name) from (university name).

  21. Executive Assistant Cover Letter Examples and Templates for 2024

    Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345. April 1, 2021. John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]. Dr. Mr. Klein, For the last five years, I've helped the CEO of Honor Non-Profit Organization grow the company's donation revenue by approximately 25% per year while slashing in-house ...

  22. Administrative Assistant Cover Letter Examples and Templates for 2024

    Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | 2 Stanley Street, Worcester, MA 97225. January 12, 2021. Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]. Dear Ms. Smith, During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the ...

  23. Free Cover Letter Template for Your Resume (Copy & Paste)

    Each basic template is free to download (compatible with Microsoft Word and Google Docs), and will help you create the perfect cover letter for whatever job you apply for. The Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application. Chicago.

  24. Free Cover Letter Templates

    Updated May 26, 2023 Cover letters are an essential component of many professional job applications and an effective cover letter may help you sell yourself to your future employer. If you're searching and applying for jobs, it can be helpful to know which cover letter format to use and how to use a cover letter template to develop your own.

  25. How to write a librarian cover letter (with example)

    Related: How to use the best cover letter format (with examples) Tips for writing a librarian cover letter. Here are some tips to help you write your cover letter: Adapt your cover letter for each library or school to which you're applying. Reuse keywords from the job description in your cover letter. Adopt a professional but conversational tone.

  26. Letter of Intent for Medical School: Example & Guide

    Pick one of our cover letter templates and just fill it out with the congratulations message. We'll take care of the formatting. Our cover letter builder can create all types of business correspondence—including a job acceptance letter. Just choose one of the cover letter templates and adapt it to your needs. CREATE MY LETTER NOW

  27. 5 Short Cover Letter Examples (And How to Write Your Own)

    Short cover letter sample #1. Download This Free Sample. This brief cover letter works because it quickly makes an impact by highlighting the candidate's passion for tutoring. Additionally, the cover letter is just long enough for the candidate to include some concrete achievements from their past work.

  28. Law Enforcement Cover Letter Examples and Templates for 2024

    How To Write a Law Enforcement Cover Letter. A great law enforcement cover letter has five main elements: 1. Heading. Use a professional template to enhance the style and presentation of your cover letter. Be sure your heading includes: Your name, title, and contact info; The current date; The addressee's details; 2. Salutation.