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How to Write Leave Applications for the Office? [with Format & Samples]

Leave Application for Office

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

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Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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simple leave application letter for office

Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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12 Leave Letters For Work (With Examples)

simple leave application letter for office

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

  • How to Write a Leave Application Letter [+5 Letter Samples]

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The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

  • Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

  • Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

  • Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

  • Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

  • Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

  • Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

  • Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

  • Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

  • Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

  • Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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  • How To Write A Leave Application For Office (Samples)

simple leave application letter for office

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simple leave application letter for office

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

  • Your complete name, address, contact information and employee code: These are details that identify who you are.
  • Salutation: This is a greeting addressed to the recipient of the leave application.
  • The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
  • Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
  • Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
  • Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
  • Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
  • Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

  • Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
  • Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
  • Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
  • Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
  • Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

  • Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
  • Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

  • Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
  • Don’t write in a casual tone.
  • Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
  • Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

simple leave application letter for office

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How To Write a Leave Application For Office Like a Pro? (With Samples)

The need to write a leave application letter could arise for several reasons. So your son is ill, and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? Is it not like anybody is allowed to just travel, right?

The truth is, at some point during your employment, you may need to request a leave of absence. The need for absence could be for various reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby, or a desire to travel. A leave of absence, in your case, is not a luxury but a necessity.

List of application letter samples:

  • Casual leave application
  • Vacation leave application
  • Maternity leave application
  • Annual leave application
  • Paternity leave application
  • Sick leave application
  • Leave application due to the illness of a close family member

Leave application due to the death of a family member sample

Leave application for special occasion (marriage) sample.

  • Emergency leave application

Leave application for a day sample

Leave application for half-day sample, 1. what is a leave application for office.

When an employee seeks a temporary break from their work due to personal reasons, they write a leave application letter or letter of absence to the concerned authority. Writing such a letter shows professionalism on the employee's part and gives adequate time to the team and the employer to prepare. Taking leave without a prior application is much like putting everybody in office in difficulty.

In other words, a leave application is a professional way of asking for a pause from work for a specific period.

There are rules and features essential to include if you are sending a formal leave request: it should be brief, genuine, and should have sufficient details regarding the reason for your absence. The content of your letter of application makes the difference between a "reject" or "approved" resolution from your superior.

There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms.

2. The leave application format

The leave application for office describes an employee's situation of not being able to work at the office for a specific period. They can discuss their problem with the manager or HR to solve it by writing an application.

The content of a leave of application for office

First of all, employees have to write a letter or email to the superior to make a meeting request to discuss their problem and provide the leave application for acceptance. The leave application format contains the following essential points:

1. The subject (purpose) of the application

Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

For example:

  • Vacation Leave Application - [Your Name ] - [Date]
  • Maternity leave application- [Your Name] - [Date Range]"
  • Annual leave application - [Date range]"

2. Salutation and the receiver's name

Employees must include the individual's name to whom the letter is addressed.

  • Dear Mr Clooney
  • Dear Ms Rudolf
  • Hello Julie

3. Reason for taking leave

The reason behind taking leave from the workplace, like any health or family problem or any urgency. It can be maternity or adoption of a child or want relief from work stress etc. Employees can write the leave application in all of these situations.

  • I received news of a sudden family emergency requiring immediate attention and presence.
  • I have a medical appointment that I cannot reschedule and need to attend.
  • My family is going through a difficult time, and I need to be there to provide support and assistance.

4. The number of needed days

It is important to write the particular dates of taking leave from the workplace. That means from which date to till which date they are going to be unavailable at the workplace.

  • I am writing to request a two-week leave from [start date] to [end date] due to personal reasons.
  • I would like to request a three-day leave starting from [start date] until [end date] for a family emergency.
  • I am writing to formally request a one-day leave on [specific date] to attend a medical appointment.

5. Work plan during the absence

Employees also write the notes they are going to do for fulfilling their absence. They may give training for their replacement to manage the loss of work. They can write a document, including detailed information on their daily work in it. They may also be available in case of any emergency at the time of their absence at the workplace.

  • I have discussed my workload with [Colleague's Name], and they have agreed to handle my tasks during my absence. I will also be accessible via email to provide any guidance if necessary.
  • I have prepared detailed instructions for [Colleague's Name] to follow in my absence. We have worked together to ensure a smooth handover of my ongoing projects.
  • I have rescheduled meetings and informed my team about my absence. [Colleague's Name] will take care of any urgent matters in my absence, and I will ensure a comprehensive handover of my ongoing tasks.

6. Contact information

Provide your contact information during your leave, such as your email address or a phone number where you can be reached in case of emergencies. Ensure that you are reachable if necessary.

You can reach me via email at [Your Email Address] or on my mobile phone at [Your Phone Number] in case of any urgent matters that require my attention.

7. Closing and signature

Employees should sign at the end of the leave application.

I understand the importance of my role, and I am committed to ensuring a smooth workflow during my absence. I appreciate your understanding and consideration of my request.

[Your Name] [Your Employee ID] [Your Department]

3. How to write leave applications with examples

Review these leave samples, and edit them as you need for your specific need and circumstances. The structure used will be of good use in various situations, and for sure will be a good starting point for starting to write your own leave requests.

Casual leave application sample

Subject : Casual Leave Application

Salutation and the receiver’s name:

Dear Mr./ Mrs. [The receiver’s name]

Reason for taking the leave: I am writing this application to request three days leave as I have to attend a conference on “Safety Measures at Work” from 2nd to 5th of December.

This is an important conference as I would learn about the new standards and procedures that we could implement in our daily activity.

I know our company's motto is “Zero incidents. Zero Losses”, therefore this conference will help me better understand the legislation, adopt and adapt the standards to the specific activity of our department. The last day of the conference will host a workshop held by four specialists from the Environment Ministry, allowing me to learn from the best.

The number of days: As this conference is in Bruxelles, I will have to leave on the 1st of December, and I will be resuming office in December, the 6th.

Work plan: I am positive that my team will fill my place while I’m out of the office.

Contact information: During my absence, you can reach me via email. I will be grateful to you for considering the present leave of application.

Signature : Sincerely, [The applicant’s name]

When writing a leave application in a letter to your manager or your supervisor, there are a few sections that must be included. Following this structure will lead to effective formatting and ensure you don't miss essential elements of your leave application. By doing so, you're also maximizing your chance of getting the request approved.

Vacation leave application sample

Subject: Vacation Leave Application

Dear [Recipient’s Name],

I am hereby requesting your approval for a ten-day leave for my planned trip to Kenya with my husband and child.

I am writing this letter to formally notify you about my leaves from [start date] to [end - date]. I will join office from Monday, i.e., on [date].

I will update you with the final draft this week, and before I go, you will have the final version on your desk. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at the email address and phone number (contact number) in case of any queries.

I hope you will acknowledge my application and process it the earliest.

Thank you Yours sincerely, [Your name]

You can use this template for a 2 or more days leave application for office. Additionally, if you are looking to download a Vacation request form to print, we have it available for you.

Maternity leave application sample

Subject: Maternity Leave Application

I am writing you this letter to submit my request regarding the maternity leave for three months, from [start date] to [end date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to my colleague [the colleague’s name], and I am confident he/ she will handle my work for 90 days. In case of any difficulty, you can reach out to me at my number.

I have attached the certificate from my doctor with all the details you need to know.

Yours sincerely,

[Applicant’s Name]

Annual leave application sample

Subject: Annual Leave Application

Dear Mr./Ms. [Recipient’s Name],

I write to inform you that I will be traveling with my family for a period of one month, between [start date] and [end date]. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. [enter your colleague name] agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at [email address].

I will return to the office on [date]. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Thanks and regards, [Your Name]

Tip: In case you're looking for a system to automate your annual leave management , LeaveBoard can help. Give it a try for free . Discover how easy it is and how many repetitive tasks will not be anylonger your problem.

Paternity leave application sample

Subject : Paternity Leave Application

I hereby inform you that my wife is in the final stage of her pregnancy, the due date is fast approaching.

Since this will be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks after, so I request you to grant me leave for 30 days, beginning from the [date].

I have transferred the important duties to my associate [name of the person], and he/ she will look after the tasks until I get back to work. Also, during the entire period, I will be available on my phone or via email for any matter.

Being a parent yourself, I am sure you understand my situation and authorize my paternity leave as soon as possible.

Sick leave application sample

Subject : Sick Leave Application

I want to bring to your kind attention that I am suffering from critical back pain, and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan and a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest I can take.

I request you to please grant me leave for five days, i.e., from [starting date] to [end-date], for a speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be contacted at [email address] and on [phone number] for any queries or emergencies. Besides, I have explained the tasks to [colleague name] to be taken care of in my absence.

Yours sincerely, [Your name]

If you are looking for a simple copy-paste Sick Leave Email or Letter to print, we have them available for you.

Leave application due to the illness of a close family member sample

Subject: Leave Application due to the illness of a close family member

Dear Mr./Mrs. [Recipient’s Name],

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family: my brother has been diagnosed with cancer. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on [date]. I submitted you the most urgent project, and I feel confident that my other projects will not suffer from such a quick absence. As you know, my work record speaks for itself as much as my ability to make up for the lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely, [Your Name]

Subject: Leave application due to the death of a close family member

I am writing this letter to inform you about the unexpected passing away of my dearest aunt today. I intend to leave tonight and be out of town for the funeral and related arrangements until [date].

I request you to grant me seven days of emergency leaves because of such circumstances.

I am confident that my current unfinished tasks will not be negatively affected by this absence.

Once I return to the office on [date], I hope I will be able to concentrate on my work much more effectively.

Thank you for your support.

Subject: Leave application for my wedding

Dear Mr./ Mrs. [Name of the superior],

I’m writing to you to request some time off as I am getting married on the [DD/MM/YYYY]. I would like to apply for a leave from 01/05/2024 to 01/06/2024 (1 month) to prepare a perfect celebration for entering this new phase of our lives.

Attached to this email, you can find the invitation I would like to extend to all my colleagues.

I will do my best to meet my deadlines by 28/04/2024 and give a proper handover to my associate [Name of the colleague] to take care of any urgency in my absence.

I hope you will accept my request and grant me leaves for the said dates. Looking forward to your positive reply.

Regards, [Your name]

Emergency leave application for office

Subject: Request for emergency leave

Dear [Manager's Name],

I am writing to request an emergency leave of absence from [Start Date] to [End Date]. Unfortunately, I have recently experienced a family emergency requiring immediate attention and presence.

I understand that my absence will cause inconvenience to the team, and I apologize for any disruption it may cause. I trust you understand that this situation is beyond my control, and I must attend to my family's needs at this time.

I have spoken with my colleagues to ensure that all my current projects and responsibilities are covered during my absence. I will also be reachable by email and phone in case of any urgent matters that require my attention.

I hope to return to work as soon as possible and will keep you updated on my situation throughout my leave. Thank you for your understanding and support during this difficult time.

Sincerely, [Your Name]

Subject: Leave application for [Date]

This is to inform you that I will need a day off on [Date]. On that day, my husband and I are invited to our son’s graduation, and as you probably know, this is a special event, and it cannot be missed.

I will leave everything in order, and also I have explained the task that may occur during my absence to [name of colleague], and you can contact her in case of any need.

Please feel free to contact me on my number [telephone number] in case of any urgency or queries.

Subject: Half day leave application

I would like to inform you that I will not be available in the [Morning/Afternoon]/[From hour to hour] of [Date]. I would like to notify you that it so appears that my father is traveling to see me, and I must receive him at the airport. There is no one else in town to pick him up. I ensure that my tasks for the day will be finished by then. I would be available by phone if there is any urgency. Thank you for accepting my request.

Yours truly, [Your Name]

Leave application for two days to manager

Subject: Two days leave request

Dear [Manager’s Name],

As discussed yesterday, I would like to request approval for 2 days of leave from [Date] to [Date]. I have to solve some paperwork for my family, and this requires a bit of time durring the working hours. I have already discussed with [insert name] to back me up, and call me in case of any help is needed in my absence.

Please let me know if you need any additional information. Thank you for considering my application for approval.

Simple 5 days leave application for office

Subject: Five day leave application

As discussed durring the weekly meeting, I would like to request approval for 5 days of leave from [Date] to [Date] due to personal reasons. I trust you understand my situation and grant me leave for 5 days. I will return to work on [Date].

I'll be reachable on my mobile if there is ever an emergency work situation.

Thank you for considering my application for approval.

We provide also some examples of leave of absence letters : Medical leave of absence - 1 month, Leave of absence - personal reasons - 10 days, Leave of absence - personal reasons - 1 week.

Additionally, if you're looking for a general use leave application form , where employees can request multiple types of absences (vacation, medical, jury duty, personal, family, voting, bereavement, time off without pay) we are offering it to you for download in word format.

Moreover, if you are looking to setup your out of office message , we have some tips.

4. Conclusion

On the whole, a leave application letter should contain a valid reason for your leave, which should convince the employer and make him/ her grant you leave.

Suppose you are having a reasonable enough claim for a leave application. In that case, your request will not be declined without any justification, mainly when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc.

Most importantly, the leave application should not sound friendly or casual; rather, it must be formal and professionally-written.

At the end of this article, I hope you know much more about why, how, and when to write an application letter. There are various online tools and software with samples, HR templates , and examples of HR documents. We would like to point out the LeaveBoard, an cloud-based HR software for small businesses , that can help with registering, tracking, planning for your employee leave applications.

Automate your time-off request with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards

Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

  • Death in the family.
  • Family or friend’s wedding.
  • A medical procedure, e.g., surgery
  • Home emergencies like a fire, damage to property, etc.
  • Sickness in the family.
  • Relatives are visiting from or going to live abroad.
  • Stress and anxiety from work.
  • Doctor’s appointment.
  • Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

  • Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
  • It is essential to use formal language.
  • Keep it short by only mentioning the required information.
  • Include a signature at the end of the casual leave application.
  • Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

  • Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
  • Include a signature at the end of the marriage leave application.
  • Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

  • Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
  • Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
  • Include a signature at the end of the office leave application.
  • Write the recipient’s name.
  • Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

  • Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
  • Express gratitude.
  • Use appropriate salutations.
  • Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

  • Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

  • Mention the hours you will be away.
  • Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

School-Absence-Leave-Application_

Tips for Writing a Leave Application

  • Include a signature at the end of the leave application.
  • Use polite and professional language to make it sound genuine.
  • Revise the letter for any grammatical or punctuation errors.
  • Provide a genuine reason why you need to take the leave.
  • Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

  • Salutation and addressing to the appropriate person.
  • The subject of the letter.
  • Reasons for taking leave.
  • Leave days required.
  • Include your correct contact information.
  • Don’t forget to include your name and details at the end of the application letter.

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Remember how our primary teachers made us learn how to write leave letters back in school?

Well, all of that grind was for a reason! In working environments like corporate offices, government offices, etc., it’s considered essential to submit your leave application in written/e-mail format before you take your break from work.

Here’s your guide on how to write a leave application for the office, which includes everything from leave letter format to writing tips for leave letters for the office.

What is a Leave Application Letter?

Writing a leave application letter to your employer/boss/manager is a professional way of informing you about your absence from work for a specific period.

Writing a good application increases your chances of your leave request getting accepted. The content and the way it’s written decide whether your request gets accepted or denied.

We all have days when we need to get out of our busy working schedule for numerous reasons and give ourselves a break. Hence it becomes crucial to inform your manager or boss prior to your leave dates. There are specific rules to be followed while writing the leave application letter to make sure it’s formal, decent, and has all the required information.

Why is it Important to Write a Leave Application?

Most notably, taking leave without informing your supervisors puts everyone in the office in serious trouble. So you must keep them informed about your absence. It helps the others working in the office to prepare beforehand and share the workload on that day.

Also, when you write a leave application to your boss, it depicts your character as a professional and a punctual individual. Hence automatically, it puts you in the good books of your boss. So be ready to accept a raise pretty sooner than your other colleagues.

Also Read: How to Answer: Why did you Leave Your Last Job?

Types of Leave Letter Applications

There are numerous types of leave letter applications seen in offices, depending on the reason behind your leave. Here’s a list of a few of these letters and when they are applicable:

Sick Leave – On one of those days when you wake up and instantly know that you won’t be able to make it out of your bed due to illness, you write this Sick Leave Application to your employer.

Maternity Leave – There comes a time in every professional woman’s life when she applies for a Maternity Leave . This is when she is expecting a baby or has just conceived. This kind of leave should be pretty much applied beforehand.

Vacation Leave – We all need short breaks from our busy, hectic life to spend some quality time with our loved ones away from the hustle-bustle of the city. Vacation Leave, as the name states, is taken when you are off on vacation.

Casual/Personal Reasons Leave – Casual or personal reasons leave application written on days there is some family function you attended or some other issue you got to address.

Annual Leave – These leave applications are written when one requires to leave on a long-term basis. It is better to inform the office well in advance about these kinds of leave.

Paternity Leave – Paternity leaves are taken by husbands when their wives are either in the final stages of pregnancy or have just conceived a baby. The number of leave days must be clearly mentioned beforehand.

Emergency/One-Day Leave- In cases of immediate urgency, these leave applications are given on short period notice. Be it some family members’ poor health condition or emergency out of station call, we all have our issues to attend to.

Leave Application Format

Here’s a detailed leave application format for employees that can be used while writing for their boss or manager in offices. The leave application format for the office requires certain features and points to be included in it.

  • Purpose of the application
  • Reason for leave
  • Number of leaves needed
  • Work plan during your absence
  • Contact information

Format for Leave Application Letter

What to include in a leave application for office.

Here’s a detailed list of things you should add to your leave application letter to make your leave request get accepted instantly. Below is the leave letter format for offices:

  • Receiver’s Name & Address: Adding the name and address of the person to whom the letter is being addressed comes first.
  • Subject Line: The subject matter is written here as ‘Leave Application,’ and other required details are added (if any necessary).
  • Salutation: Here, mention the individual’s name and use only the first title to identify the person.
  • Body of Letter: In this section, mention the cause of leave in your letter, the number of days you wish to take leave, and the person who will handle your workload while you are off.
  • Thank You Note: Thanking the authority concerned for acknowledging the leave is crucial.
  • Complimentary Closing: The closing you add has to be thoroughly professional and clean.
  • Name: Write down your full name.
  • Job Position: Mention your designation/job title at the end of the letter. This step is optional but makes your letter look very professional.
  • Date: Add the date on which you submit the letter.

Format for Leave Application Mail

What to include in a leave application for office in email format.

While you write your leave application mail to your boss, here are certain things you must not forget to add in your mail.

  • Subject Line: Similarly, like in the letter format, add ‘Leave Application’ as subject and mention other necessary information.
  • Salutation: Mention the recipient’s name.
  • Body of Letter: The body of the letter contains the reason for your leave, duration of absenteeism at work, name of the
  • colleague who will handle your portion of work in your absence.
  • Thank You Note: Thanking the reader at the end is a mark of courtesy, so do it without fail.
  • Complimentary Closing: Add a formal complimentary closing at the end of the mail.
  • Name: Mention your full name.
  • Job Title(Optional): This is seen as an optional step but mentioning your designation is preferable any day.

Also Read: Asking for leaves this holiday season? Here’s how to go about it

Samples for leave application for office

Below are a few samples to enhance your leave application writing skills. There are different examples below to make you understand how various leave application letters/emails are written for offices.

1. Annual Leave Application:

These leave applications are written when one requires a year or months-long break from work. There can be various reasons why one would want to take a yearly break, as it could be for pursuing some higher education, marriage, other work-related reasons, or any other personal reason.

Annual Leave Application sample

2. Sick Leave Application:

These letters or emails are written when you need leave from the office when you can’t work due to illness. It is necessary to write about the cause of illness and how long it would take for your recovery. Some offices make it mandatory to attach hospital bills as proof for your sick leave application.

Different companies have various protocols to be followed while asking for sick leave. These kinds of leaves are usually covered under the sick leaves provided by the company leave policy.

3. Vacation Leave Application

Vacation or Casual Leaves are taken when you need a break from the office. Taking an off from work once in a while also helps increase productivity, and that is why the company provides a certain number of days in a year as casual leave days under its company leave policy. The below-given format must be followed while writing your leave application letter/mail to your manager .

4. Maternity Leave Application:

These leaves are taken when a woman is in her last stages of pregnancy or has already given birth to a child. Every organization has specific protocols to be followed under maternity leaves. It has to be informed well in advance about maternity leave as it takes off from long-term work.

Apart from women, men also take leaves to take care of their newborns, categorized as paternity leaves. As seen below, this is the format of leave application for maternity leaves taken in office.

There are numerous other types of letters like emergency leave, one-day leave, half-day leave, personal reason leave, etc. You need to follow the same format as mentioned above irrespective of whether it is a written letter or a mail. And the fundamental aspects remain the same for every kind of letter except the cause.

Also Read: 7 time-saving secrets to help you leave office on time

Dos and Don’ts

Writing tips for leave application for the office.

  • Leave from the office is something all of us love but are hard to get. So here are specific tips that can be used in your leave application letter/mail to make sure it gets accepted.
  • As mentioned above, the language of the letter must be appropriate and must look professional enough.
  • Apart from the language, the tone in which the letter is written matters the most. It would help if you sounded polite and grateful while asking for leave from your manager.
  • Make sure you mention how you plan to complete your pending work after returning from your leave so that your boss/manager is not reluctant to grant your leave.
  • Don’t forget to thank your higher authority at the end of your leave application letter to the office.

Company Leave Policy

Every company has its leave policy for its employees at different levels in the organization. The company has to form policy rules abiding by the laws set by the government. According to the policy, a certain number of leave days and sick leave days in a year must be provided to the company’s employees. So while writing your leave application, make sure you are not violating your organization’s leave policy; otherwise, it will ultimately get rejected despite how good your letter is.

Writing a good leave application letter to your boss is a crucial skill everyone needs today. It is essential to know what to write and what to include in your mail or letter for your request to get accepted. Staying as polite as you can is the secret of winning a leave from your boss. So, I hope this guide will help you and provide in-depth insight on writing a leave application letter!

Q1. Can anything be written on the right side of the letter?

No, the standard format is to write everything on the left side of the letter.

Q2. What should be written at the end of the leave application letter/mail?

The end of the letter must include an acknowledgment to the reader and the sender’s name.

Q3. Where should the date be mentioned in the letter?

The date of the letter can be mentioned before the salutation in the letter.

Q4. Should the sender’s details be added to the letter or mail?

Yes, the sender’s details must be added to the letter or mail at the end. It is important to mention your name and designation while writing your leave application for office.

Q5. Is it necessary to include the receiver’s name?

No, it’s not. Writing the designation of the person you are writing to should suffice.

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

leave application

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

  • Your leave application letter should be precisely dated. 
  • It should be brief and to the point
  • The reason for the absence should be genuine and clearly explained.
  • The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

  • Date: a leave application letter must be properly dated for the records
  • Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
  • Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
  • Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
  • Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

  • A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
  • Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
  • Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
  • Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
  • Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
  • Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
  • Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
  • Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

leave application format for office

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

leave application format for office personal leave

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

maternity leave application format

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

paternity leave application format

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

medical leave application letter sample

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

simple leave application letter for office

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

sick leave application office

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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Leave Application Mail – 7+ Samples, Formatting Tips, and FAQs

Are you an employee in India looking to take a leave of absence from work but don’t know how to write a proper leave application mail? Look no further! In this article, we will provide you with all the necessary information and tips you need to write a professional and effective leave application mail that will get you the time off you need.

Taking a leave of absence is a crucial aspect of maintaining a healthy work-life balance, and it is essential to do it right to avoid any negative consequences, such as workflow disruptions or strained relationships with your colleagues and superiors. That’s why we have designed this guide specifically for employees in India to help you easily navigate the process.

We will cover the essential elements of a leave application mail, including the subject line, salutation, introduction, reason for leave, duration, closing, and signature. Additionally, we’ll provide valuable tips and suggestions for writing a leave application mail in a manner that is polite, formal, and respectful of company policies and guidelines.

So, whether you’re taking a medical leave , casual leave , maternity leave , or annual leave, this article will provide you with all the necessary guidance and samples to write a leave application mail that is concise, specific, and effective. Let’s get started!

  • 1 Leave Application Mail to Manager
  • 2 Leave Application Mail for Office
  • 3 Leave Application Mail for Personal Reason
  • 4 Leave Application Mail in Office
  • 5 Leave Application Mail to Boss
  • 6 Exam Leave Application Mail to Boss
  • 7 Leave Application Mail for Marriage
  • 8 Sick Leave Application Mail
  • 9.1 Components of a Proper Leave Application
  • 9.2 Structuring the Application
  • 10.1 What is the format for writing a leave application email?
  • 10.2 How do you write a sick leave application mail?
  • 10.3 What is the maximum period for which you can take leave?
  • 10.4 Should I provide any supporting documents while applying for leave?

Leave Application Mail to Manager

To, Manager Name, Department Name, Company Name.

Subject: Leave Application Mail to Manager

Dear Sir/Madam,

I am writing this mail to inform you that I need to take a leave of absence from work due to some personal reasons. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Thank you for your kind consideration.

Sincerely, (Your Name)

Leave Application Mail to Manager

Leave Application Mail for Office

To, HR department, Company Name.

Subject: Leave Application Mail for Office

I am writing this mail to let you know that I need to take a leave of absence from work due to some personal commitments. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail for Office

Leave Application Mail for Personal Reason

Subject: Leave Application Mail for Personal Reason

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to some personal reasons. During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Thank you for your consideration.

Leave Application Mail for Personal Reason

Leave Application Mail in Office

Subject: Leave Application Mail in Office

I would like to request a leave of absence from (Starting Date) to (End Date) due to unforeseen circumstances. I would ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail in Office

Leave Application Mail to Boss

To, Boss Name, Department Name, Company Name.

Subject: Leave Application Mail to Boss

Leave Application Mail to Boss

Exam Leave Application Mail to Boss

Subject: Exam Leave Application Mail to Boss

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to my semester exams. During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Exam Leave Application Mail to Boss

Leave Application Mail for Marriage

Subject: Leave Application Mail for Marriage

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to my marriage . During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail for Marriage

Sick Leave Application Mail

Subject: Sick Leave Application Mail

I am writing this mail to inform you that I need to take a sick leave from work due to my health problems/medical treatment. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Sick Leave Application Mail

Leave Application Mail Format

Writing an effective leave application mail is crucial for employees in India who need to take a leave of absence from work. To help you write a professional and impactful leave application mail, we’ve put together a guide on the components and structure of a proper application.

Components of a Proper Leave Application

A leave application mail should contain the following elements:

  • Subject line:  The subject line should be short and informative, indicating the purpose of the email. It may include information such as type of leave, duration, and reason (if necessary).
  • Salutation:  Begin the email with a polite greeting that addresses the recipient by name and gets their attention.
  • Introduction:  Start by stating the purpose of the email and briefly explain the context of your leave application (e.g., annual leave, sick leave, personal leave , etc.)
  • Reason for taking leave: Explain the reason for your request clearly and concisely. This may include briefly explaining your situation or a doctor’s note.
  • Duration of leave: Be specific about your leave’s start and end date to avoid any confusion.
  • Closing:  Thank the recipient for considering your leave application and provide contact information for follow-up if necessary.
  • Signature:  End your email with a professional and courteous closing remark, and include your name, job title, and contact information.

Structuring the Application

To structure your leave application mail compellingly, we suggest the following:

  • Keep it concise: Be clear and to the point with your request. Include only relevant information and avoid extraneous details.
  • Follow a logical sequence:  Present your information in a logical order and provide context as necessary to help the recipient understand your request better.
  • Be Polite and Respectful: Show appreciation for the recipient’s time and consideration. Remember to use respectful language and a formal tone to maintain a level of professionalism.

By keeping these components and structural suggestions in mind, you can create an effective leave application mail demonstrating your professionalism and respectfulness while making a clear case for why you need time off.

What is the format for writing a leave application email?

The format for writing a leave application email should include the following details; start with a proper and attractive salutation, the body of the email should contain the reason behind the leave, the duration of the leave, and the date on which the employee is expected to resume the work. Then conclude the email with a proper salutation.

How do you write a sick leave application mail?

Begin with the proper salutation, in the body section, provide details such as the reason for the sick leave, duration of leave, if any documents need to be submitted then mention it, and request them to kindly grant you the leave to rest and get healthy.

What is the maximum period for which you can take leave?

The maximum period for leave may vary office-to-office. However, from the Basic Conditions of Employment Act (BCEA) in India, an employee is entitled to 12 days of leave every year, which can be accumulated up to a maximum of 30 days’ leave.

Should I provide any supporting documents while applying for leave?

It depends on the type of leave you are applying for. For instance, if you are applying for a sick leave, you may have to provide a doctor’s note or medical certificate to support your application. In some cases, the HR department may ask you to provide additional documents to substantiate your leave application.

Related posts:

  • Leave Application for Office – 13 Samples, Formatting Tips, and FAQs
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  • One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
  • 5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
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  • Maternity Leave Application – 5+ Samples, Formatting Tips, and FAQs

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Simple 5 Days Leave Application for Office in Word

Taking 5 days of continuous leave to work, one or two times a year is common for every employee. The reason includes personal reasons, the marriage of self or relatives, or health problems, etc.

Here you can know how to write a simple 5 days leave application to your boss and you can download them in Word format also.

5 Days Leave Application for Office for Personal Reason

To The Manager, Company name, Place.

From Employee ID, Employee Name, Designation, Department.

Sub: Leave application.

Dear sir/Madam,

I am writing this letter to inform and to get permission to take a 5 days of leave starting from ___________   (start date) to ___________ (end date) because of some personal reasons.

I hope you will understand my situation and grant me leave for 5 days. I will return to the work immediately after the leave i.e  on _________ (return date) .

In case of any emergency work, I will be available on my mobile.

I shall be obliged to you in this matter.

Thanking you.

Sincerely, Employee name, Mobile No.

5 days leave application for office for personal reason

5 Days Leave Application for Office for Fever

To  The Manager, Company Name, Place

From Employee Name, Designation,  Department.

Sub: Leave application due to Fever.

Dear Sir/Madam,

I would like to inform you that, I have been suffering from a fever and after consulting the doctor, he gave me medicine and I was suggested to take 5 days rest. 

So please grant me 5 days leave from ________ (start date) to _________ (end date), I will immediately get back to the work soon after the leave.

In case of any emergency work, I will be available on my mobile phone. 

I hope you approve my leave request.

Regards, Employee name.

5 Days Leave Application for Sister/Brother Marriage

To The Manager,  Company Name, Location.

From Employee Name, Designation, Department.

Sub:  Application for leave.

I am writing this letter to inform you that my younger brother/sister going to be married on ________ (marriage date) .

As an elder brother of I have some responsibilities to fulfill. So I would like to apply for 5 days of leave starting from _______ (start date) and ________ (end-date) .

I request you to kindly approve my leave request, I shall be grateful to you in this regard.

Sincerely, Your name.

5 Days Leave Application for Office Email

Sub: Leave request for _________ (Reason) .

I would like to kindly ask for  5 days of leave starting form _________ (start date) to _________ (end date) because of my illness.

I have been suffering from ___________ (illness) , and after consulting the doctor, I was recommended to limit to the bed for 5 days.

So I request you to kindly approve my leave request. 

Thanking you in advance.

Sincerely, Employee name.

simple leave application letter for office

5 Day Leave Application for Office Email

Sub: Leave request due to ________ (reason) .

I, _________ (your name) , working as a __________ (designation) in _________ (department) .  With due respect I would like to inform you that I got Dengue fever.

After consultation with doctor I suggested to confine to the bed for 5 days from _______ (start date) to ________ (end date) .

So I request you to kindly consider my leave request.

Tips: How to Write a 5 Days Leave Application for Office

  • Reason for leave: Five days is not a small period, so when you want to apply for 5 days of leave in the office, then you must have a valid reason to apply.
  • From – To date: Mention exactly from which date to which date you need leaves.
  • Address to manager/boss: Address the email or leave a letter to your manager/boss/HOD, who have power to grant the leave.
  • Subject line: Place subject line as “Leave application” or “Leave request”.
  • Salutation: Start the letter with a proper salutation like “Dear Sir/Madam”.
  • Say thank you: End the letter by saying thanking you.

Always remember that keep your leave request letter (or) email simple and short. Except in medical and emergency cases, for other reasons, it is better to apply for leaves as early as possible.

Recommended :

  • Maternity leave letter formats for employees.
  • Top 10 best job portals in India.

3 thoughts on “Simple 5 Days Leave Application for Office in Word”

due emargency work at home i need 5 days leave

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13 Samples Application For Leave In Office

A formal method of requesting a break from work for a set amount of time is to submit a leave application. You can communicate your issue to your supervisor in a variety of ways. If you are writing a formal leave email, there are certain guidelines and components you need to remember to include. So, in this article see the 15 sample application for leave in office.

Table of Contents

Why should you submit an office leave application, what to include in leave application for office:.

  • Review The Leave Policies Of Your Employer

Put A Subject Line In:

Add a greeting:, make a proper leave of absence request:, describe the work schedule for your absence:, use language that is respectful and formal:, keep it brief:, put an end to your application:, check your leave request for errors:.

Most employers demand that you submit a leave application before taking any anticipated time off. When you return to work after having any unplanned time off, you can also be required to submit a leave application. An official leave application asks your employer to approve your absence from work for the specified cause. If you take a leave of absence without getting your boss’s permission, you could face disciplinary action.

When writing a leave application in a letter style to the HR Manager or your supervisor, there are a few sections that must be included. The name and address of the person to whom the letter is addressed should be included. Subject: Include ‘Leave Application’ in your subject line along with any additional information that may be necessary.

Add the recipient’s name to the greeting. Use only the first title if you want to identify the person. The objective of your absence, the length of your absence, the name of the colleague who will watch over your work, and the point of contact (mode and time availability) must all be stated in the letter’s body. Thank you for acknowledging the leave, reader, in your note. Closing Remarks: Only add a formal conclusion. Put your entire name here. Add your work title under Position. This field is not required. Date: Include today’s date

How To Write A Leave Application For Office:

Your request for a leave of absence from the office should sound kind and professional, and it should include all the information your manager will need to grant it. In order to write a professional leave application , use the advice and procedures below:

Review The Leave Policies Of Your Employer:

To determine your eligibility for leave, review your employer’s policies. Typically, in order to be eligible for privileged or earned leaves, you must finish a predetermined amount of service. Additionally, you are required to use a minimum amount of authorized leaves in a single period. Contrarily, short-term, two- or three-day casual leaves are available in case of an unexpected emergency. Determine whether you can combine one form of leave with another based on your company’s policies. You might still be qualified for unpaid leave even if you don’t have any remaining vacation time.

Be aware of who should approve your leave. Find out who you should ask for a leave of absence from, if not your direct supervisor. Call your HR manager if you’re still unclear. Specify the date first. This is the day when you are submitting your leave request . Make sure that this date is reasonably close to the deadline for application submission. Include the recipient’s name and address in the text. Include the person’s full name, title, and business address when addressing your leave request to them.

In the subject line, be sure to state the letter’s objective. It should be quite apparent that you’re asking for a leave of absence. In a printed or handwritten application, you may remove the topic; but, in an email, be cautious not to do so.

‘Dear Mr./Mrs.’ followed by the recipient’s last name can be used as the salutation. Instead, you can use simply the last name or the initial name and middle name

Clearly state the length of the leave as well as the motivation for it. Indicate the beginning and end dates of the requested leave time, if possible. Make an effort to persuade the receiver of the need for the leave.

Include the name of the person who will handle your duties while you are away. Include a note in your leave request if you intend to do some of your work remotely.

Be kind and professional when you express your concern and request for time off. Make sure you sound cordial and helpful rather than demanding. Use phrases like “request,” “kindly,” “grant,” “obligated,” “grateful,” etc.

While you must include all pertinent information, keep the application concise and to the point. It will reduce the likelihood of confusion, save your supervisor time, and give the appearance that you respect other people’s time.

With a professional closing like “Warm Regards,” “Yours Sincerely,” etc., and your name, you can submit a leave of absence. Include your contact information and job title as well. You should sign your leave application as well unless you are sending it by email.

Think about reading your application aloud to yourself. This can highlight any typos, grammatical problems, or challenges with readability. Check again the leave dates and other details you included in the application. Make the necessary changes to ensure that the application is factually true and error-free.

When your application for leave is prepared, you should send it well in advance of the deadline. Give your management as much warning as you can so that they have time to organize the workflow while you are away.

13 Samples Application For Leave In Office :

See here the samples of the applications for leave of office to write the perfect application for leave of office.

To, The Managing Director, [Company Name] [Company Address]

Subject: Application for Casual Leave

Dear Mr./Mrs. [Recipient’s Name],

I am writing to you to let you know that I have an important personal matter to attend to in my hometown due to which I will not be able to come to the office from [Date] to [Date] .

I have discussed and delegated my tasks to [Colleague Name] & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,

[Your Name] [Job Designation] [Company Name] [Company Address] [Contact Number]

simple leave application letter for office

Subject: Casual Leave Application

I am writing to request a leave of [X days] from [Date] to [Date] since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for [X days] . I will resume work from [Mention Date] .

I shall be reachable on my mobile number and email during the period. My person in charge, [Colleague Name] will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Download Leave Application In MS Word File

Subject: Casual Leave Required

I wish to inform you that I have to go with my younger daughter to her school for the Annual Day function tomorrow. As the function will run from morning to evening, I would not be able to attend the office.

I have instructed [Colleague Name] with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Subject: Application for Leave

I would like to mention that I have to attend my niece’s engagement ceremony in [Place] on [Date] . Due to this, I won’t be able to come to the office from [Date] to [Date] .

I’ve completed this week’s tasks that were listed as priorities and have delegated my colleague, [Colleague Name] , to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period. Hoping to receive a positive response from you.

Subject: Annual leave application

Dear [Recipient’s Name],

I am writing this email with reference to my remaining annual leave quota. I am planning to go on a trip to Europe with my family. Thus, I would like to avail my remaining 25 days of annual leave from [Date] to [Date] .

I have assigned my duties to [Colleague Name] for the current project we are working on. He/She has been working with me and understands the role effectively. Also, I am looking for all the essential inputs required for the project before I leave for vacation.

I request you to consider my leave request. During my absence, I can be reached at my phone number and email id [Email Address and Contact No.] .

Yours sincerely,

Subject: Maternity leave application

Dear [Recipient’s Name]

I am [Name] working as a [Job Title] in [Department Name] .

I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you kindly approve my maternity leave for the duration of [Date] to [Date] as per company policy. My due date is [Date] .

As I will be away for a continued long period, I have assigned my duties and responsibilities to [Colleague Name] . In case of any difficulty, you can reach out to me at my number [Contact No.] .

I have attached my medical certificate along with pregnancy proof submission and other relevant documents. Apart from this, I would also like to understand the insurance coverage for the cashless billing process. Please let me know the concerned person for the same.

Thank you for your consideration.

Yours Sincerely

Subject: Paternity leave application

I am writing to inform you that my wife’s due date is approaching, i.e. at the end of the month. Therefore, I am looking forward to using my paternity leave from [Date] to [Date] as per the paternity leave policy.

In my absence, I have assigned duties to [Colleague Name] to take care of all incomplete tasks. I can be reached via my phone number [Contact Number] and email [Email Address] during my leave tenure in case of any queries.

I appreciate your assistance in this matter. Thank you for your consideration.

Subject: Casual leave application

I am writing to request a five-day leave from [Date] to [Date] as I have to urgently attend to a medical emergency of a close relative and as he/she is situated in Delhi, I have to be away from the town for five days.

I will resume work from [Date] , and I shall be reachable at my email id [Email Address] and phone number [Contact Number] . Besides, I have instructed [Colleague Name] to take care of certain responsibilities during my absence. She/He is well equipped for any emergency or in case any assistance is required.

leave application for office leave application for office leave application for office maternity leave personal reasons personal reasons all my colleagues respectfully request

Subject: Sick leave application

With reference to the above subject, I want to bring to your kind attention that I am suffering from critical back pain and my doctor has suggested taking rest for five days initially. The doctor also recommended going for an MRI scan along with a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest can I take.

I request you to please grant me leave for five days, i.e. from [Date] to [Date] for the betterment and speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be communicated at [Email Address] and on [Contact Number] in case of any queries or emergency situations. Besides, I have explained the tasks to [Colleague Name] to be taken care of in my absence.

sick leave end date paternity leave paternity leave funeral and related arrangements kindly grant important and unexpected leave

Subject: Emergency leave application

It is with regret that I need to request an emergency leave starting today. As the nature of the leave is that they are unpredictable, I feel sorry that I am unable to provide you with more than one day of notice.

My sister met with an accident a few hours back, and she has been hospitalized in an emergency. I am required to be present at the hospital, along with my parents in Bangalore. I anticipate having most of my immediate issue to take taken care of within a week and hope to join the office back on Monday, i.e. [Date] .

Please reach out to me in case of any emergencies and queries regarding work at my email id [Email Address] and my phone number [Contact Number] . You can also contact [Colleague Name] for any work-related discussions as she is aware of the ongoing project and tasks related to it.

sick leave end date family function such a quick absence half day start date start date request permission particular dates

Subject: Vacation leave application

This is to request your approval for a ten-day leave for my planned trip to [Place] with my family. I have been collecting my leaves for the trip, and I am very excited about the same.

I am writing this letter to formally notify you about my leaves from [Date] to [Date] . I will join the office from Monday, i.e. on [Date] .

I will update you with the final draft this week and will submit the file to you. You can contact [Colleague Name] in my absence as she is aware of the same. I can be reached at [Email Address] and [Contact Number] in case of any queries.

I hope you will acknowledge my application and process the same earliest.

sick leave end date leave application for school half day leave letter start date start date vacation leave application subject

Subject: One day leave application

I am writing this to inform you that I need to take a leave for [Date] as I have to attend a seminar on the Literature festival held in the city. I am very keen on taking such sessions which help me to expedite my personal and professional growth.

In case I need to attend another session, I will inform you as soon as possible. Please feel free to contact me at my email id [Email Address] and phone number [Contact Number] . I have also explained to  [Colleague Name] about the tasks that need to be completed in my absence.

sick leave formal request leave application for school half day leave letter sick leave application subject school teacher

Today is my son’s birthday, and we are celebrating it in the evening. So I need a half-day leave after lunch so that I can take care of my son’s birthday work. I have sent you all emails regarding the ongoing new project.

I will be available on my phone [Contact Number] and email id [Email Address] in case of any emergency. Moreover, I have guided [Colleague Name] in case any query arises. I am sure the team will handle the work nicely in my absence.

I hope you understand my situation.

annual leave application subject paternity leave application subject sick leave end date attend school maternity leave application subject

Q. What is a leave application?

A. One can properly inform the office management or school administration of their absence by submitting a leave application. Depending on whether a person is enrolled in high school, college, or the workforce, the application’s structure, content, and components will change. One may need to take a day out of work, therefore being able to draught this paperwork will be much more helpful in one’s professional career.

Q. What details must I include in my letter requesting a leave of absence from school?

A. Make careful to clearly state the reason for your absence as well as the dates you plan to miss class when writing a letter requesting a leave of absence from school. You can also vow to finish any assignments given to you while you’re away from school and mention the day you intend to return to class.

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7 Samples to help you Ace your One Day Leave Application

One day leave application.

Looking for help in crafting a formal one day leave application for a day off from work?

One day leave application from office

Taking a day off from work can be necessary for various reasons, whether a personal matter or an emergency. It's essential to make a formal request to your employer to ensure a smooth process and avoid any confusion with your work schedule.

In this blog, we will give you samples on how to write a one-day leave application , including essential details such as the reason for your absence, the leave date, and how to provide contact information and a signature. 

By following these tips, you can write a professional and convincing one-day leave application that is sure to be approved by your employer .  

Formats of one day leave application on this blog (click the link)

Half-Day Leave Application: 8 Formats to Get You Out the Door!

How to write a one-day leave application letter 

Writing a one-day leave application letter can seem challenging, but following a simple process and using the correct language can increase your chances of getting approval for your time off. Here is a step-by-step guide on how to write a one-day leave application:

  • Start by  stating the purpose  of your application clearly and concisely. Use phrases such as "I am writing to request a one-day leave of absence on [date]" to get straight to the point.
  • Provide a  reason for your absence . Be specific and honest about the circumstances that require your absence.
  • Give  notice  by indicating that you are providing advance notice and seeking approval for your leave.
  • Provide  relevant contact information  and arrangements made for your responsibilities to be covered while you are away.
  • End with a  formal request  for approval politely and professionally.
  • Sign and date  the application to indicate that the application has been signed and dated by you.

Guide To Crafting A Leave Application For Office. Formats & samples

Samples of one-day leave application letters.

Samples of one leave application

Here are 6 samples covering different reasons when you will be required to take a days' off work.

Sample 1: Sick leave application for one day (Format A)

[Employer's Name],

Subject:  Sick leave application for one day leave

Due to sickness, I am writing to request for one-day leave on [Date]. This is an unexpected illness, and I will not be able to come as I require the time off to seek medical attention and recover.

  Before my departure, I will finalize all pending work and facilitate a seamless transition of tasks to [Colleague's Name] or another designated colleague. Upholding the continuity of work during my leave is my commitment.

I will do my best to make arrangements to ensure that my absence will not cause any inconvenience.

Your understanding is appreciated and I look forward to returning to work as soon as possible.

Sincerely, [Your Name]

Sample 2: Sick leave application for one day (Format B)

Subject: One Day Leave Application - [Your Name]

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to request a one-day leave on [Date] due to [mention reason briefly, e.g., personal appointment, family event]. 

All pending tasks have been updated, and colleagues have been informed in advance about my absence. For any urgent matters requiring attention during this time, please feel free to contact me via email or phone.

I understand the importance of maintaining work continuity and will ensure a smooth transition of responsibilities before and after my leave.

Thank you for considering my request. I appreciate your understanding and support.

Best regards, [Your Name] [Your Employee ID] [Your Contact Number] [Your Email Address]

Attachments: [If applicable, attach any relevant documents]

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Sample 2 - One day leave application for an urgent piece of work

[Manager's Name], 

Subject: One day's leave due to an urgent piece of work

Requesting one-day leave on [Date] due to an urgent piece of work needing immediate attention.   Aware of potential inconvenience, and apologize for any caused.

I have taken the necessary steps to ensure my absence will have minimal impact on the team, and my work will be covered during my time off. Am available via phone and email should you need to reach me in an emergency. 

I assure you that I will be back to work the next day and catch up with any missed work as soon as possible.  Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Thanking you

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3 - One day leave application for Personal reasons .

one day leave application due to sickness

[Employer/Supervisor],

Subject: Leave application for a day for personal reason

I would like to inform you that I will not be able to attend work on [date] due to personal reasons. I kindly request you to grant me a leave for one day.

Arrangements have been made for [Name of the substitute] to cover my responsibilities during my absence. If any further details or information are needed, please do not hesitate to let me know.

Acknowledging the short notice, I apologize for any inconvenience this may cause.  I assure you that I will be back at work as soon as possible and that my absence will not affect the performance of my duties.

Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Sincerely, [Your Name]  

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Sample 4 - One day leave application for festival in office:

Subject: Application for one day leave

Requesting one day's leave on [Date] for the religious observance of [Name of the festival]. This date is significant for a religious ceremony I must attend, which was recently confirmed. Apologies for the short notice.

I have arranged for [Name of the substitute] to cover my responsibilities while away. Please let me know if you require any further details or information.

Kindly approve a one-day leave of absence. Efforts will be made to ensure my absence does not inconvenience.

Thank you for your understanding, and I look forward to returning to work as soon as possible.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 5 - One day leave application for a family function

Subject: Day leave application for family function

I request you to kindly grant me leave for a day on [Date] to attend a family function. This is an important event for my family, and I have to be present. 

Acknowledging the potential inconvenience, I apologize for any disruption caused. Rest assured, all necessary arrangements have been made to minimize the impact on the team and ensure coverage of my work during my absence.

I will be available by phone and email should you need to reach me in case of an emergency. I assure you that I shall be back to work the next day and catch up with any missed work as soon as possible. 

Requesting a one-day leave of absence. Your understanding in this matter is appreciated, and I await your favorable response.

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 6 - One day leave application for an emergency

Subject: Leave application for emergency

This is to inform you that I am writing this letter to request for leave due to a family emergency. I will not be able to attend work on [date] as I need to attend to an urgent matter concerning my family.

I have arranged for [Name of substitute] to cover my responsibilities while I am away. Please let me know in case of any further details or information that you require.

Rest assured, this is an exceptional situation, and I am committed to ensuring that my absence does not impact the performance of my duties.

I am thankful to you for your understanding and support in this difficult time. I kindly request you to grant me the leave for the above-mentioned date.

Thank you for your time and consideration.

Final thoughts on one day leave application

Taking a day off can be beneficial in many ways, and submitting a one-day leave application is the best way to request permission for a single day of absence from work. 

It is essential to ensure that you know your company's leave policies and submit the application per those policies. It is also crucial to ensure that your application is polite and professional and includes all necessary information.

Please browse our other leave application formats to find the one best suits your needs. Taking a day off can benefit your mental and physical health, so make sure to take the time to relax and recharge.

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Leave application Questions? Answers.

  • How to write a leave application
  • Leave application for fever
  • Leave application for urgent work
  • Leave application for marriage
  • Leave application for sick leave
  • Leave application for office
  • Leave application for maternity leave
  • Leave application for school
  • Leave application for half-day
  • Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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One month leave application from school college university

Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

  • Application for annual leave.
  • Application for Sick leave.
  • Application for injury leave.
  • Application for maternity.
  • Application for paternity leave.
  • Application for casual leave.
  • Application for Illness or death of any relative leave.
  • Application for a doctor’s appointment.
  • Application for the dentist’s appointment.
  • Application for vacation leave.
  • Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

  • Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
  • Details of the addressee.
  • Subject or type of leave application.
  • The reason behind the leave application.
  • Duration of the leave with the dates mentioned.
  • In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
  • The number of allowed and remaining leaves, if applicable.
  • Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

  • The employee can easily and quickly make the request without writing it every time from scratch.
  • The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
  • It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

One Day Leave Applications

simple leave application letter for office

Office Casual Leave Applications

simple leave application letter for office

Leave Application Letters for Various Reasons

simple leave application letter for office

Teacher Leave Application Letters

simple leave application letter for office

Leave Application for Few Days Off

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Leave Application Forms

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Applications for a Month’s Leave

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Application for Casual Leave from Office

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Already Taken Leave Application Letter for Office – 14+ Examples

  • Letter Templates
  • January 29, 2024
  • Office Letters , Application Letters , Leave Letters

Already Taken Leave Application Letter for Office: An already taken leave application letter for office is a formal letter that an employee writes to their supervisor or manager to inform them about their absence from work due to a previous approved leave. The purpose of this letter is to update the employer about the employee’s absence and to ensure that proper records are maintained. It is important to write a clear and concise letter and to provide any relevant documentation, such as medical certificates or travel itineraries.

In some cases, you may have already taken leave without getting prior approval from your employer. If this is the case, you may need to write an already taken leave application letter for office to explain your absence and seek permission from your employer.

Also Read- Irregular Leaves Warning Letter Format 

Already Taken Leave Application Letter for Office – Tips

Content in this article

Here are some tips and a sample letter to help you write an already taken leave application letter for office:

  • Explain the reason for your absence: In your letter, you should provide a brief explanation of why you were absent from work. Be honest and direct in your explanation, but also be professional and respectful in your tone.
  • Apologize for any inconvenience caused: Your employer may have had to make arrangements or adjustments to accommodate your absence. It’s important to acknowledge any inconvenience or disruption your absence may have caused and express your apologies for it.
  • Provide a plan for catching up: If you missed work for an extended period of time, you may need to catch up on assignments or projects. In your letter, provide a plan for how you will catch up on any missed work and when you expect to have everything completed.
  • Express your commitment to your job: Reassure your employer that you are committed to your job and your team, and that you will do everything you can to ensure that your absence doesn’t impact your work or your colleagues.

Here are some samples for already taken leave application letter for office:

Sample 1: Already Taken Leave Application Letter for Office (Medical Leave)

Dear [Manager’s Name],

I am writing to inform you that I had to take a sudden medical leave from work due to an unexpected health issue. I had to take off from work starting from [start date] and I returned back to work on [return date]. During my absence, I had informed my colleagues about the ongoing projects and tasks and delegated my responsibilities to [colleague’s name].

I have provided the medical certificate from my doctor for my leave of absence, and I am ready to catch up on the work that I have missed. Please let me know if there is anything else that you need from me.

Thank you for your understanding.

Sincerely, [Your Name]

Sample 2: Already Taken Leave Application Letter for Office (Personal Leave)

I am writing to inform you that I took a personal leave from work for a few days starting from [start date] to [end date]. The reason for my leave was to attend to a family emergency, and I had to travel out of the city for the same.

During my absence, I had delegated my responsibilities to [colleague’s name] and informed them about the ongoing projects and tasks. I have also caught up with my colleagues to ensure that I am up-to-date with the current work status.

Please let me know if there is anything else that you need from me.

Sample 3: Already Taken Leave Application Letter for Office (Bereavement Leave)

I am writing to inform you that I had to take a bereavement leave from work due to the sudden passing of my grandmother. I had to take off from work starting from [start date] to [end date] to attend the funeral and take care of the necessary arrangements.

During my absence, I had informed my colleagues about the ongoing projects and tasks and delegated my responsibilities to [colleague’s name]. I have also caught up with my colleagues to ensure that I am up-to-date with the current work status.

Sample 4: Already Taken Leave Application Letter for Office in email format

Subject: Leave Application of [Your Name] for [number of days] due to [reason]

Dear [HR Manager’s/Manager’s Name],

I am writing to apologize for my unexpected absence from work last week. I understand that my absence may have caused some inconvenience and disruption, and I want to express my sincerest apologies for any inconvenience that may have been caused.

Unfortunately, I had a family emergency that required my immediate attention and forced me to take an unplanned leave of absence. I understand that this is not ideal, and I regret any disruption that may have been caused to the team.

I want to assure you that I am committed to my job and my team, and that I will do everything I can to make up for any missed work or assignments. I have already spoken with my colleagues and arranged to catch up on any missed tasks, and I expect to have everything completed by the end of this week.

Thank you for your understanding and support during this difficult time. I appreciate your consideration, and I look forward to getting back to work as soon as possible.

writing an already taken leave application letter for office is an important process to ensure that an employee’s absence is properly recorded and documented. It is important to provide accurate information and to follow any relevant policies or procedures outlined by the company. By writing a clear and concise letter, employees can help to ensure that their leave is properly accounted for and that they can return to work with minimal disruptions.

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Simple Leave Application Letter Format

Simple Leave Application Letter Format for any reason, or without reason. Short leave application for students, teachers, office, workers, and employees.

Simple Leave Application Letter

Respected Madam,

I beg to say that I was absent for two days from 23rd to 24th -June XXXX. I hereby request to accept my leave as I was not feeling well, and was hospitalized.

Yours Sincerely,

Sehrish Azhar

Letter for Leave Application

Principal AH Foundation School (Address), Lahore

Subject: Leave Application from School

Respectfully,

I have to inform you that I Nadeem ( applicant for internship in sports department ) from Beacon House liberty campus require a leave from 1st of July to 4th of July .

I will be grateful for your cooperation.

The Principal, Creator School, California.

It is to inform you that I cannot attend the school for three days on account of illness. The doctor has advised me to take complete bed rest for three days. You are requested to grant me leave for three days dated from Oct, 4th to 6th I shall be grateful to you for this favor.

Simple Leave Application

To, The principal, Pioneer high school

I have an urgent work to do at home, and i am unable to come to the school. Kindly grant me a leave for one day. I shall be thankful to you.

Yours Obediently,

Riaz Khokhar

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simple leave application letter for office

Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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IMAGES

  1. Leave Letter Format for Office Template in Microsoft Word, Apple Pages

    simple leave application letter for office

  2. Casual Leave Letter Format, Casual Leave Application Format Word

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VIDEO

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  4. How to write application for office / company leave || Leave application for office / company

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  6. Write Leave Application For Urgent Work || Leave Application || Application to Principal ||

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  1. Leave Application for Office [with Format & Samples]

    Career Advice How to Write Leave Applications for the Office? [with Format & Samples] July 27, 2023 Harshita Arya Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive.

  2. How To Write a Leave Application at an Office (With Example)

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    Sincerely, [Your Name] Leave letter for a doctor's appointment Dear [Name of manager], I am writing to request a day off from work on [date]. I have scheduled a doctor's appointment for a medical issue that I have been having for some time. It's necessary that I now visit the doctor to have it looked at.

  4. The Best Office Leave Application Formats (+ Templates)

    1. A clear subject line Be it a letter or an email, the formal office leave format kicks off with the subject line mentioning the type of office leave and the duration of leave. Ideally, you should follow the subject line office leave application format reflected in the templates below.

  5. How To Write Leave Application For Office? (Samples)

    (Samples) How To Write Leave Application For Office? (Samples) Naukri Content Team | Leave Application | 14 Feb 2024 What is a Leave Application? What to Include in a Leave Letter? Types of Leave Application- samples? Annual leave application Maternity leave application Paternity leave application Casual leave application Sick leave application

  6. How to Write a Leave Application Letter [+5 Letter Samples]

    A leave application letter is a letter written to apply for a leave of absence from the office for a certain period. The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

  7. How To Write A Leave Application For Office (Samples)

    Magazine How To Write A Leave Application For Office (Samples) Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind - What if they say no? The thought is justified.

  8. How To Write a Leave Application For Office Like a Pro ...

    The leave application format contains the following essential points: 1. The subject (purpose) of the application. Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

  9. How to Write a Leave Application for Office (2024 Samples)

    Write your name, job title and the purpose of the email in the subject line. This way, the employer to understand the context of the email at a glance. Begin with an appropriate opening salutation. In professional communications, it is customary to use Dear or Hello. Follow it with the recipient's title and surname.

  10. Writing a Leave Application for Office (Samples & Examples)

    What to Include (E-mail format) Key Areas to Cover Leave Application for Office Templates FAQs A leave application is a professional way of requesting to be absent from work for a specific period. There are various ways of addressing your concerns to your supervisor.

  11. How To Write A Leave Application (With 14+ Examples & Samples)

    Date (should be date of writing this letter) To, Name of employer: Designation: Company Name: Sub: Subject of your leave application. Section 1. This is the first section where you should elaborate to your employer the reason you are taking a break from official duties. You should also state the duration of your leave and state a valid reason ...

  12. Writing a Leave Application (Free Samples & Templates)

    Dear Mr. Robertson Ian, I would like to request for a leave of 6 days from the 2 nd Dec to 8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

  13. How to write Leave Application Letter for Office (Samples)

    Career, growth & development Remember how our primary teachers made us learn how to write leave letters back in school? Well, all of that grind was for a reason! In working environments like corporate offices, government offices, etc., it's considered essential to submit your in written/e-mail format before you take your break from work.

  14. Leave Application Letter Samples

    I'm writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. In my absence, my colleague, Mr. Gupta will be taking care of the operations.

  15. How To Write Leave Application For Office?

    Keep it short and simple - no one reads long emails and lengthy letters. Always keep your leave application short and straight to the point. Use formal tone - the language should be strictly formal with the greatest professionalism. Clearly mention the reason for leave, period required and emergency contact information.

  16. (7+ Samples) Leave Application Mail

    Dear Sir/Madam, I am writing this mail to inform you that I need to take a leave of absence from work due to some personal reasons. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

  17. Simple 5 Days Leave Application for Office in Word

    Dear sir/Madam, I am writing this letter to inform and to get permission to take a 5 days of leave starting from ___________ (start date) to ___________ (end date) because of some personal reasons. I hope you will understand my situation and grant me leave for 5 days.

  18. 13 Samples Application For Leave In Office

    Put An End To Your Application: With a professional closing like "Warm Regards," "Yours Sincerely," etc., and your name, you can submit a leave of absence. Include your contact information and job title as well. You should sign your leave application as well unless you are sending it by email.

  19. 7 Samples to help you Ace your One Day Leave Application

    Sample 1: Sick leave application for one day (Format A) To The [Employer's Name], Subject: Sick leave application for one day leave Due to sickness, I am writing to request for one-day leave on [Date]. This is an unexpected illness, and I will not be able to come as I require the time off to seek medical attention and recover.

  20. Leave Application Formats and Samples

    Printable Word and Excel Templates Leave Application Formats A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge.

  21. Casual Leave Application Samples (For Office)

    Casual leave application: Sample 1. I am writing to you to let you know that I have an important personal matter to attend at my hometown due to which I will not be able to come to the office from {start date} to {end date}. I have discussed and delegated my tasks to {person's name} & have instructed them to call me for any help during my absence.

  22. Already Taken Leave Application Letter for Office

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  23. Simple Leave Application Letter Format

    Principal AH Foundation School (Address), Lahore Subject: Leave Application from School Respectfully, I have to inform you that I Nadeem ( applicant for internship in sports department ) from Beacon House liberty campus require a leave from 1st of July to 4th of July . I will be grateful for your cooperation. Sincerely, Mr. Nadeem

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