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How to Write Test Cases: Test Case Template With Examples

what is a test case template

What is a Test Case?

A test case template is a document that comes under one of the test artifacts , which allows testers to develop the test cases for a particular test scenario in order to verify whether the features of an application are working as intended or not. Test cases are the set of positive and negative executable steps of a test scenario which has a set of pre-conditions, test data, expected results, post-conditions, and actual results.

Most of the companies are using test case management tools such as Quality Center (HP QC), JIRA, etc., and some of the companies still using excel sheets to write test cases.

Check the below video to watch “How To Write Test Cases Manually”

what is a test case template

What is the difference between Test Scenario vs Test Case?

Test Scenario: Test Scenario gives the idea of what we have to test. Test Scenario is like a high-level test case. Learn more on how to write test scenario here.

For example: Verify the login functionality of the Gmail account.

Also read Test Scenario vs Test Case

Assume we need to write test cases for a scenario (Verify the login of the Gmail account).

Here are some test cases.

1. Enter valid User Name and valid Password 2. Enter valid User Name and invalid Password 3. Enter invalid User Name and valid Password 4. Enter invalid User Name and invalid Password

Who Writes Test Cases?

It varies from company to company. Assuming that a team contains developers and dedicated testers then it might be something like a joint effort.

  • Developers write Unit Tests
  • Developers & Testers write Integration Tests
  • Testers write Acceptance Tests

General Test Case Template Format

Find the test case template screenshot below:

Sample Test Case Template

How To Write Test Cases in Manual Testing

Follow the below steps to write the test cases.

Step #1 – Test Case ID:

Each test case should be represented by a unique ID. It’s good practice to follow some naming convention for better understanding and discrimination purposes.

Step #2 – Test Case Description:

Pick test cases properly from the test scenarios

Test scenario: Verify the login of Gmail Test case: Enter a valid username and valid password

Step #3 – Pre-Conditions:

Conditions that need to meet before executing the test case. Mention if any preconditions are available.

Example: Need a valid Gmail account to do login

Step #4 – Test Steps:

To execute test cases, you need to perform some actions. So write proper test steps. Mention all the test steps in detail and in the order how it could be executed from the end-user’s perspective.

  • Enter Username
  • Enter Password
  • Click Login button

Step #5 – Test Data:

You need proper test data to execute the test steps. So gather appropriate test data. The data which could be used an input for the test cases.

Step #6 – Expected Result:

The result which we expect once the test cases were executed. It might be anything such as Home Page, Relevant screen, Error message, etc.,

Example: Successful login

Step #7 –  Post Condition:

Conditions that need to achieve when the test case was successfully executed.

Example: Gmail inbox is shown

Step #8 – Actual Result:

The result which system shows once the test case was executed. Capture the result after the execution. Based on this result and the expected result, we set the status of the test case.

Example: Redirected to Gmail inbox

Step #9 – Status:

Finally set the status as Pass or Fail based on the expected result against the actual result. If the actual and expected results are the same, mention it as Passed. Else make it as Failed. If a test fails, it has to go through the bug life cycle to be fixed.

Result: Pass

Other important fields of a test case template:

Project Name: Name of the project the test cases belong to

Module Name: Name of the module the test cases belong to

Reference Document: Mention the path of the reference documents (if any such as Requirement Document, Test Plan , Test Scenarios, etc.,)

Created By: Name of the Tester who created the test cases

Date of Creation: When the test cases were created

Reviewed By: Name of the Tester who created the test cases

Date of Review: When the test cases were reviewed

Executed By: Name of the Tester who executed the test case

Date of Execution: When the test case was executed

Comments: Include value information which helps the team

Best Practices To Write Good Test Case

Characteristics of a good test case are

  • Easy to understand and execute
  • Create Test Cases with End User’s perspective
  • Unique Test case Identifiers must be used. It allows us to track them easily.
  • Prerequisites should be listed clearly. Helps to execute the test case without any issues.
  • Test data should be defined to evaluate each functional area.
  • Test case description should be concise.
  • Test Steps should be in detail and clear.
  • Specify the exact expected result.
  • Position condition should be listed if any.
  • Test cases should neither too simple nor too complex.
  • Test cases must be distinctive. There should not be no repeated test cases.
  • Test cases should be written by following test case design technqiues .
  • Test cases must be comprehensible. So that any tester (even a newly appointed testers) can understand them by perusing once.
  • Needs to provide clear environment details where we need to execute them.
  • Test cases should be reusable & maintainable
  • Get peer review.

If you follow the best practices to write test cases then anyone in the team can understand and execute the well-written test case easily. It should be easy to read and understand, not only for whoever wrote it but also for other testers as well.

Easy to understand and execute:

To make the test cases easy to understand and execute faster we need to use simple and easy to understand language like “Go to login page”, “enter username”, “enter password”, “click on login button” and so on.

Create Test Cases with End User’s perspective:

Create test cases by keeping end-user in mind. The test cases you create must meet customer requirements.

Use unique Test Case ID:

It’s good practice to follow a unique id with some naming convention for better understanding and discrimination purposes.

Have a clear description:

Your test case description should be clear enough to understand what the tester is going to do with this test case.

Add proper preconditions & postconditions:

In some cases, test cases need to meet some conditions before execution or achieve some conditions after execution. These conditions we need to mention properly in the Pre and postconditions.

Specify the exact expected result:

Include the Expected result: Expected result tells us what will be the result of a particular test step. Testers decide the pass or fail criteria based on the expected result.

Test cases should be reusable & maintainable: 

A well written test case is reusable and maintainable. There ar times where developers change the code, and testers need to update the test cases. If our test cases are easy to read and understand then it would be easy to update them not only by whoever wrote it but also by other testers as well.

Utilize testing techniques: 

Use testing techniques whenever necessary. Software test design techniques are used to derive the test cases from the Requirement Specification document and also based on testers expertise

  • Equivalence Partitioning
  • Boundary Value Analysis
  • Decision Table
  • State Transition
  • Exploratory Testing
  • Error Guessing

Get peer review:

Let your peers review your test cases to uncover the defects in your test case design.

Popular Test Case Management Tools

some of the popular tools for the test management process are

  • Test Collab
  • Meliora Testlab
  • TestCaseLab

Don’t miss this detailed article on Best Test Case Management Tools in the market.

Download Test Case Template

A sample Test Case – Template for your reference.

Related posts:

  • How To Write Test Scenarios With Examples
  • Test Cases for Gmail
  • Test Cases for ATM
  • Test Cases for Login Page
  • Test Cases for Registration Page
  • Difference Between Test Scenario Vs Test Case
  • 20 Skills Of Highly Effective Software Tester

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what is a test case template

Rajkumar SM is a founder of SoftwareTestingMaterial. He is a certified Software Test Engineer by profession and a blogger & a YouTuber by a choice. He has extensive experience in the field of Software Testing. Furthermore, he loves to be with his wife and a cute little kid 'Freedom'.

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can we export the same template to HP ALM ?

Hi Akhilesh, almost all the reports in any tool (example HP ALM) has almost similar fields in the test case templates. if you have any queries, pls let me know.

Please help to share sample system test package document. Thanks.

Hi vasanth, I didnt get you. Could you please clearly let me know what exactly you want.

Hi Rajkumar Sir, I am going for an Interview for Software Tester Position in malaysia. i am fresher and still learning. can you help me out. these samples which you posted here can edit and attach with my resume as Test Cases? or i have to do something else. i want some test cases print out with attached to my resume.

Thanks in Advance Luqman

Hi Luqman, there is no point to attach test cases with your resume. Who asked you to attach test cases along with your resume?

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How to write Test Cases – Software Testing

Software testing is known as a process for validating and verifying the working of a software/application. It makes sure that the software is working without any errors, bugs, or any other issues and gives the expected output to the user. The software testing process isn’t limited to finding faults in the present software but also finding measures to upgrade the software in various factors such as efficiency, usability, and accuracy. So, to test software the software testing provides a particular format called a Test Case . 

This article focuses on discussing the following topics in the Test Case:

What is a Test Case?

  • Test Case vs Test Scenario.
  • When do we Write Test Cases?
  • Why Write Test Cases?
  • Test Case Template.
  • Best Practice for Writing Test Cases.
  • Test Case Management Tools.
  • Formal and Informal Test Case.
  • Types of Test Cases.

A test case is a defined format for software testing required to check if a particular application/software is working or not. A test case consists of a certain set of conditions that need to be checked to test an application or software i.e. in more simple terms when conditions are checked it checks if the resultant output meets with the expected output or not. A test case consists of various parameters such as ID, condition, steps, input, expected result, result, status, and remarks.

Parameters of a Test Case: 

  • Module Name: Subject or title that defines the functionality of the test. 
  • Test Case Id: A unique identifier assigned to every single condition in a test case. 
  • Tester Name: The name of the person who would be carrying out the test. 
  • Test scenario: The test scenario provides a brief description to the tester, as in providing a small overview to know about what needs to be performed and the small features, and components of the test.  
  • Test Case Description: The condition required to be checked for a given software. for eg. Check if only numbers validation is working or not for an age input box. 
  • Test Steps: Steps to be performed for the checking of the condition. 
  • Prerequisite: The conditions required to be fulfilled before the start of the test process. 
  • Test Priority: As the name suggests gives priority to the test cases that had to be performed first, or are more important and that could be performed later. 
  • Test Data: The inputs to be taken while checking for the conditions. 
  • Test Expected Result: The output which should be expected at the end of the test. 
  • Test parameters: Parameters assigned to a particular test case. 
  • Actual Result: The output that is displayed at the end. 
  • Environment Information: The environment in which the test is being performed, such as the operating system, security information, the software name, software version, etc.  
  • Status: The status of tests such as pass, fail, NA, etc. 
  • Comments: Remarks on the test regarding the test for the betterment of the software. 

Below are some of the points of difference between a test case and a test scenario:

When do we Write Test Cases? 

Test cases are written in different situations:

  • Before development: Test cases could be written before the actual coding as that would help to identify the requirement of the product/software and carry out the test later when the product/software gets developed. 
  • After development: Test cases are also written directly after coming up with a product/software or after developing the feature but before the launching of a product/software as needed to test the working of that particular feature. 
  • During development: Test cases are sometimes written during the development time, parallelly. so whenever a part of the module/software gets developed it gets tested as well.   

So, test cases are written in such cases, as test cases help in further development and make sure that we are meeting all the needed requirements. 

Why Write Test Cases?   

Test cases are one of the most important aspects of software engineering, as they define how the testing would be carried out. Test cases are carried out for a very simple reason, to check if the software works or not. There are many advantages of writing test cases:

  • To check whether the software meets customer expectations: Test cases help to check if a particular module/software is meeting the specified requirement or not. 
  • To check software consistency with conditions: Test cases determine if a particular module/software works with a given set of conditions. 
  • Narrow down software updates: Test cases help to narrow down the software needs and required updates.
  • Better test coverage: Test cases help to make sure that all possible scenarios are covered and documented. 
  • For consistency in test execution: Test cases help to maintain consistency in test execution. A well-documented test case helps the tester to just have a look at the test case and start testing the application. 
  • Helpful during maintenance: Test cases are detailed which makes them helpful during the maintenance phase. 

Test Case Template

Let’s look at a basic test case template for the login functionality. 

  • The Test case template contains the header section which has a set of parameters that provides information about the test case such as the tester’s name, test case description, Prerequisite, etc. 
  • The body section contains the actual test case content, such as test ID, test steps, test input, expected result, etc. 

Below is the table that shows the basic template of a test case:

In the given template below it’s identifiable that the section from module name to test scenario is the header section while the table that lies below the test scenario (from test case ID to comments) is the body of the test case template.     

Here a test case template for login functionality has been created with its parameters and values. 

Test case template

Best Practice for Writing Test Case

There are certain practices that one could follow while writing the test cases that would be considered beneficial. 

  • Simple and clear: Test cases need to be very concise, clear, and transparent. They should be easy and simple to understand not only for oneself but for others as well. 
  • Maintaining the client/customer/end-user requirements must be unique : While writing the test cases, it’s necessary to make sure that they aren’t being written over and over again and that each case is different from the others. 
  • Zero Assumptions: Test cases should not contain assumed data, and don’t come up with features/modules that don’t exist. 
  • Traceability: Test cases should be traceable for future reference, so while writing it’s important to keep that in mind, 
  • Different input data: While writing test cases, all types of data must be taken into consideration. 
  • Strong module name: The module name should be self-explanatory while writing the test case.  
  • Minimal Description: The description of a test case should be small, one or two lines are normally considered good practice, but it should give the basic overview properly. 
  • Maximum conditions: All kinds of conditions should be taken into consideration while writing a test, increasing the effectiveness. 
  • Meeting requirements: While writing the test case the client/customer/end-user requirements must be met.
  • Repetitive Results: The test case must be written in such a way that it should provide the same result. 
  • Different Techniques: Sometimes testing all conditions might not be possible but using different testing with different test cases could help to check every aspect of a software. 
  • Create test cases with the end user’s perspective: Create test cases by keeping end-user in mind and the test cases must meet customer requirements.
  • Use unique Test Case ID: It is considered a good practice to use a unique Test Case ID for the test cases following a naming convention for better understanding.
  • Add proper preconditions and postconditions: Preconditions and postconditions for the test cases must be mentioned properly and clearly.
  • Test cases should be reusable: There are times when the developer updates the code, then the testers need to update the test cases to meet the changing requirements.
  • Specify the exact expected outcome: Include the exact expected result, which tells us what will be result of a particular test step.

Test Case Management Tools

Test management tools help to manage the test cases. These tools are automated tools that decrease the time and effort of a tester as compared to the traditional way. Some test case management tools include advanced dashboards, easier bug, and progress tracking as well as management, custom test case templates, integration of test cases, inviting guest testers, managing team requirements and plans, and much more.

Below are some of the test case management tools:

  • Testpad: Testpad is a simple tool that makes test case management easier. The software’s main motto says that it aims to find a bug that matters. A few features of Testpad include manual testing, reports of the test cases and software, dragging and dropping to make testing easier, inviting guest testers by email, building custom templates, and much more. 
  • TestCaseLab: TestCaseLab is easily manageable for the test cases and could swiftly integrate them with bug trackers. The features of TestCaseLab include Custom test cases, Test Runs, Integrations of test cases, Test Plans, tags and priority for test cases, search by name of test cases, description, tags, etc. 
  • TestRail: TestRail is another platform that aims to make test case management easier, it streamlines the software testing processes and along with more visibility into QA. The basic features of TestRail include management for test cases, plans, and runs, more test coverage, real-time insights into the QA progress, etc. 
  • TestLodge: TestLodge is a test case management tool that helps the entire team manage their requirements, test plans, test cases, and test runs all in one single place and with no user limit. The basic features of TestLodge include Test Plans, Test Runs, a Dashboard, a Test Suite, and many more.

Formal and Informal Test Case

  • Formal Test Cases: Formal test cases are test cases that follow the basic test case format. It contains the test case parameters such as conditions, ID, Module name, etc. Formal Test cases have set input data and expected results, they are performed as per the given order of steps. 
  • Informal Test Cases: Informal test cases are test cases that don’t follow the basic test case format. In these, as the tests are performed the test cases are written in real-time then pre-writing them, and the input and expected results are not predefined as well.

Types of Test Cases

  • Functionality Test Case: The functionality test case is to determine if the interface of the software works smoothly with the rest of the system and its users or not. Black box testing is used while checking for this test case, as we check everything externally and not internally for this test case. 
  • Unit Test Case: In unit test case is where the individual part or a single unit of the software is tested. Here each unit/ individual part is tested, and we create a different test case for each unit.  
  • User Interface Test Case: The UI test or user interface test is when every component of the UI that the user would come in contact with is tested. It is to test if the UI components requirement made by the user are fulfilled or not.  
  • Integration Test Case: Integration testing is when all the units of the software are combined and then they are tested. It is to check that each component and its units work together without any issues. 
  • Performance Test Case: The performance test case helps to determine response time as well as the overall effectiveness of the system/software. It’s to see if the application will handle real-world expectations. 
  • Database Test Case: Also known as back-end testing or data testing checks that everything works fine concerning the database. Testing cases for tables, schema, triggers, etc. are done. 
  • Security Test Case: The security test case helps to determine that the application restricts actions as well as permissions wherever necessary. Encryption and authentication are considered as main objectives of the security test case. The security test case is done to protect and safeguard the data of the software. 
  • Usability Test Case: Also known as a user experience test case, it checks how user-friendly or easy to approach a software would be. Usability test cases are designed by the User experience team and performed by the testing team. 
  • User Acceptance Test Case: The user acceptance case is prepared by the testing team but the user/client does the testing and review if they work in the real-world environment.   

Below is an example of preparing various test cases for a login page with a username and password.

Unit Test case: Here we are only checking if the username validates at least for the length of eight characters.

Here it is only checked whether the passing of input of thirteen characters is valid or not. So since the character word ‘geeksforgeeks’ is entered then the test is successful it would have failed for any other test case.  

  Functionality Test case: Here it is checked whether the username and password both work together on the login click.

Here it is being checked whether passing wrong and right inputs and if the login functionality is working or not, it’s showing login is successful for the right credentials and unsuccessful for the wrong ones, hence both tests have passed otherwise would have failed.

User Acceptance Test Case: Here the user feedback is taken if the login page is loading properly or not.

Here it is being checked in by clicking on the login button if the page is loaded and the ‘Welcome to login page’ message is displayed. The test has failed here as the page was not loaded due to a browser compatibility issue, it would have loaded if the test had passed. 

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Test case Template

Test Case Template with Example (Download Xls)

Last updated on June 10, 2023

Hello friends! In this post we will present a test case template in Excel/spreadsheet, describing the use of each field in detail. Ideally, a test case management tool should be used for managing the test cases and test execution cycles. But for smaller projects, many organizations still prefer to use spreadsheets for avoiding the overhead of maintaining and configuring a tool. So, let’s begin.

What is a Test Case?

A Test Case is a document containing a series of actions executed to verify the different features of an application. A test case has fields like test steps, test data, preconditions, expected results, actual results, test execution status, etc. A tester executes these test cases and marks them as pass and fail.

What is a Test Case Template?

Most organizations want to maintain uniformity across different projects, be it during the development phase or the testing phase. In order to follow a uniform testing process, a test case template is defined which is nothing but a template that contains the different fields that the test cases should have.

Now, we will see the different fields of a test case – both mandatory as well optional.

This field uniquely identifies a test case. It is mapped with automation scripts(if any) to keep track of automation status. The same field can be used for mapping with the test scenarios for generating a traceability matrix. E.g. – GoogleSearch_1

Component/Module

This field specifies the specific component or module that the test case belongs to. E.g. – Search_Bar_Module.

This field is used to specify the priority of the test case. Normally the conventional followed for specifying the priority is either High/Medium/Low or P0/P1/P2/P3, etc with P0 being the most critical.

Description

In this field describe the test case in brief. E.g. – Verify that when a user writes a search term and presses enter, search results should be displayed.

Pre-requisites

In this field specify the conditions or steps that must be followed before the test steps execution e.g. – “Browser is launched”.

In this field, we mention each and every step for performing the test case. The test steps should be clear and unambiguous e.g.-

  • Write the URL – https://google.com in the browser’s URL bar and press enter.
  • Once google.com is launched, write the search term – “Apple” in the Google search bar.
  • Press enter and observe the search results.

In this field, we specify the test data used in the test steps. E.g. in the above test step example, we could use the search term-“apple” as test data.

Expected Result

This step marks the expected result after the test step execution. This is used to assert the test case. E.g. search results related to ‘apple’ should be displayed.

Actual Result

In this step, we specify the actual result after the test step execution. E.g. – search results with the ‘apple’ keyword were displayed.

Status/Test Result

In this step, we mark the test case as pass or fail based on the expected and actual results. Possible values can be – Pass, Fail, or Not executed.

Test Executed by

In this field, we specify the tester’s name who executed the test case and marked the test case as pass or fail.

Apart from these mandatory fields, there are many optional fields that can be added as the organization or application needs like-

  • Automation status – For marking if a test case is automated or not.
  • TestScenarioId – For a mapping test case with its test scenario.
  • AfterTest step – For specifying any step required to be executed after performing the test case.
  • TestType – To specify if the test comes under any specific testing category like regression, sanity, smoke, etc.

Test Case Template Xls Free Download

Now you can download the test case template in Xls format. Along with the template, we have also provided a sample test case for your reference.

Test case template Xls

This completes our tutorial on the test case template . Feel free to use this template in your project and let me know in the comments if you have any questions.

Open Source Performance Testing Tools

Testsigma introduction, 14 thoughts on “test case template with example (download xls)”.

I find the Bug in list-item “Priority”

where “P0, P1, P3, P3”, but must be P4 there

Oh sorry, i mean “P2”

Thanks, typo corrected :-).

Thank You brother. I am using your template. It is very helpful.

Welcome Rauf.

Postcondition: after execution, the search term is added to the Search history.

verify after execution

Hi Kuldeep Rana.

The link for the xls file does not work or its empty.

It’s working fine here. Click the image and it will download the file.

Thank you so much Rana!

I am new to the QA engineering role and so I have found this very handy information.

Thanks for your feedback :-).

All the information here is very helpful (: I am new in this journey but hope to understand everything right . Thanks

I just want to inform you that in test case template Test Data input column is missing. If possible kindly add the same.

Thanks a lot Ganesh, will add.

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Study material for istqb exam certification foundation level, premium & free for istqb and astqb exam, certification questions, answers, software testing tutorials and more, what is a test case example template, types, best practices.

A test case is a document which consists of a set of conditions or actions which are performed on the software application in order to verify the expected functionality of the feature. Here we describe the end to end logical flow of a specific requirement with test data, prerequisites and expected results.

Format of standard test cases

A sample test case

Test case

Below is the description of the test case

Types of test cases

There are two types of test cases as mentioned below:

  • Formal test cases: Formal test cases are those test cases which are authored as per the test case format. It has all the information like preconditions, input data, output data, post conditions, etc. It has a defined set of inputs which will provide the expected output.
  • Informal test cases: Informal test cases are authored for such requirements where the exact input and output are not known. In order to test them the formal test cases are not authored but the activities done and the outcomes are reported once the tests are run.

Best Practices/How to write good testcases?

While authoring test cases there are few important pointers that should be kept in mind

  • Customer Requirement: Test cases should be created by keeping the customer requirements in mind.
  • Straightforward, Simple and Clear: Testcases should be very crisp and clear. It should be very straightforward. The number of times it gets executed no matter by whom, it should give the same output. Preferably use Assertive language while writing the test cases like enter username, click on login button, navigate to home page, etc.
  • Do NOT presume: Do NOT make any guesses of any functionality or feature of your application. Always author the test cases as per the requirement specification document.
  • Unique test cases: Each of the test cases should have a unique name this helps in classifying the test cases while bug tracking or reviewing any requirement at later stage.
  • Should NOT be repeated: The test cases authored should not be repeated. If any of the test case requires to execute the same steps of other test case then instead of writing it again it’s always good to call that test case by its ID in the prerequisites column.
  • Assure 100% test coverage : Ensure that all the customer requirements are met while authoring the test case. As per the customer specification all the conditions are covered.
  • Implementation of Testing Techniques: While writing any test case it is not possible to cover all the conditions of your software application. With the help of testing techniques we can find few test cases where the chances of finding bugs are more. Boundary Value Analysis (BVA) Equivalence Partitioning (EP) State Transition techniques Decision Tables Error Guessing technique Exploratory testing
  • Peer Review of Test Cases: Test cases should always be reviewed by peers. If any precondition or any condition is missed while authoring the test case then it can be covered as per the peer’s feedback.

Advantages of writing testcase

  • Test case is a written document which can be referred anytime by anyone in the team to understand the end to end functionality of any feature.
  • It saves time of the team members as no one has to sit and make another person understand about the functionality of the feature.
  • Writing test case ensures the maximum coverage of the product or application as per the customer requirement.
  • Writing test case helps in improving the software quality

Disadvantages of writing testcase

  • If any existing feature is changed then the related testcases needs modification which is time consuming as one has to go through the entire list of test cases and find those test cases which requires modification.
  • If any feature becomes obsolete then the associated test cases should be cleaned.

Other popular articles:

  • Difference between regression testing and retesting
  • What is Retesting? When to use it? Advantages and Disadvantages
  • What is Regression testing in software?
  • What is Validation in software testing? or What is software validation?
  • What is Dynamic testing technique? Examples, Types, Advantages & Disadvantages

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10 Essential Test Case Templates for Software and Product Testing

Robert Hales

ClickUp Contributor

February 13, 2024

In the fast-paced world of software development, new products, features, tests, and updates are part of the day-to-day norm. Developing a reliable testing process for your software and products can improve testing efficiency and your test execution.

With that, you can keep your test scenarios running smoothly and always be prepared for the next round of manual testing.

However, with all the steps involved in test scenarios, developing the best process and test policy can be costly and time-consuming. Unless you’re working with top-notch, pre-proven templates for test cases.

In this guide, we take a look at 10 of today’s best, to help you choose the right test case templates for your software testing.

What Is a Test Case Template?

What makes a good test case template, 1. clickup test management template, 2. clickup test case template, 3. clickup test report template, 4. clickup usability testing template, 5. clickup a/b testing template, 6. clickup traceability matrix testing template, 7. clickup user acceptance testing checklist template, 8. clickup a/b content management & testing template, 9. excel test case template by guru99, 10. excel test case template by artoftesting.

A test case template is a standardized form or document used by software and product testers to track the test status of individual or multiple test cases for software applications. 

There are many kinds of templates for various test scenarios, and different versions, to help you manage different kinds of test cases at various stages. 

In this guide, you’ll find all kinds, from test case documents that contain checklists and notes to ones designed for reporting your results or even managing multiple testing projects.

A general template for test cases contains areas to record your test steps, pre-conditions, test data, expected results vs. test executed, actual results, and (of course) pass or fail status. Below, we’ll show you a sampling of all the different kinds, from beginner-friendly to advanced, so you can choose a test case that’s best for your team.

Combine your template for test cases with product management tools , product requirements document templates , and the best modern QA testing tools for a powerhouse suite of tools to take your latest releases to the next level. 

A good template for a test case description is simple to use and covers all the bases needed to track your project from start to finish.

Good test case management templates are the ones that guide you toward efficient test scenario processes, help you record and analyze critical test data, and easily produce and share reports with team members and stakeholders.

Also, look for templates that fit the size and needs of your team. If you’re new to software testing and only need to test one product a year, you’ll probably do fine with a simple spreadsheet template.

ClickUp List view

If you’re on a large team managing multiple products and looking to streamline your workflow, you’ll want to look for more complex, user-friendly templates that can keep up with high demands in a super-organized and detailed manner.

If you and your software team take an agile mindset approach , no-code tools for product managers will make a nice compliment to your test case template.

The best templates are the ones that suit the needs of your team perfectly, with views that allow you to make quick assessments and customization options that allow you to tailor the process.

10 Test Case Templates to Use in 2024

In this section, we’ll take a look at 10 of the most popular test case templates that you can use in 2024. Many of the templates are customizable and flexible and can be adapted to fit the needs of your specific project.

ClickUp Test Management Template

If your Quality Assurance team is looking for a test case management template that can help manage the entire testing process from start to finish, you’ll want to check out the ClickUp Test Management Template . 

This sample test case template helps you manage all your test cases from start to finish. From developing a strategy to creating test cases, assigning them to testers, recording user feedback, tracking project objectives , using test management tools, and generating reports, this template helps you track and record all that matters every step of the way.

When you’re working with ClickUp templates, you’ll always have outstanding collaboration and project management tools at your fingertips, as well as the ability to customize templates and tailor them to your projects.

Enjoy views that make it easy to review the test data set you need, including List, Board, Whiteboard, Mind Map, and many more.

The ClickUp Test Management Template helps ensure that your product(s) is reliable and ready for release with an easy system for managing the entire process.

ClickUp Test Case Template

ClickUp’s Test Case Template is a beginner-friendly template that lets you closely track the progress of individual test cases. 

Want to develop, organize, and prioritize your projects so you can easily peer review the results and make informed decisions every step of the way? This template helps you do just that.

The sample test case template provides test management tools that include essential fields for an agile test case, such as test case ID, test case test description name, test steps, expected results, and actual results. It is also customizable to fit your specific needs.

It comes with a wide choice of views, customization, and scalability that make ClickUp one of the top choices for any type of project management. 

This template will help you:

  • Plan and execute effectively: Provides a structured framework for developing and executing test cases
  • Track and visualize your progress : Offers a variety of views you can use to track the progress of your test results and identify potential problems early on
  • Collaborate with your team : Gives you a central location from which to collaborate with your team
  • Track and identify: Includes a variety of reports that can be used to track results and identify strengths and weaknesses.

You’ll love the simplicity of the Test Case Template by ClickUp, which makes it easy for the whole team to get up and running quickly!

ClickUp Test Report Template

Create comprehensive testing reports with this ClickUp Test Report Template that helps you write test cases and defects while quickly organizing and analyzing the results. 

This test report template saves time by providing a simple, standardized communication framework that’s suitable for both testers and stakeholders. It lets you create reports more quickly while ensuring that you identify and address issues that need improvement.

The Test Report Template, like the other ClickUp Test Templates, allows you to customize views, statuses, and fields. 

Plus, you can improve tracking with features such as:

  • Screen recording
  • Automated notifications
  • Artificial intelligence

To get the most out of the ClickUp Test Report Template, you can:

  • Create a project, assign tasks, and collaborate with stakeholders.
  • Set notifications to keep you up-to-date on the latest progress
  • Track your progress with organized categories
  • Hold regular meetings and monitor progress

Whether you’re a software tester, developer, or project manager, the ClickUp Test Report Template can help you create clear and concise test reports that will help you improve the quality of your software.

ClickUp Usability Testing Template

The ClickUp Usability Testing Template is a comprehensive tool that can help you plan, organize, and execute usability tests for your product, website, or app. The template includes a variety of features to help you:

This test case doc streamlines the usability testing process with a standardized, yet customizable, approach that allows you to:

  • Plan and organize user testing sessions: Gives you a structured framework for planning and organizing user testing sessions that ensure all the necessary tasks are completed
  • Gather important feedback : Provides you with surveys, interviews, and usability testing sessions that can be used to improve your product.
  • Track progress and results : Offers a variety of ways to track the progress and results of your usability tests, so you can identify areas that need improvement

Whether you’re a UX/UI designer, developer, or marketer, the ClickUp Usability Testing Template can help you improve the user experience of your product.

ClickUp A/B Testing Template

If you’re a marketer, product manager, or developer, the ClickUp A/B Testing Template will help you design, execute, and analyze all of your A/B testing projects.

Launching a new campaign? Whether it’s social media, advertising, landing pages, or any type of digital campaign, this template will help you record and analyze the results in a way that makes the most of your efforts.

ClickUp’s A/B Testing Template gives you a high-level overview of all your A/B campaigns with view and customization options that can’t be beaten. You’ll enjoy List, Board, Calendar, and Timeline views with customizable fields, tags, statuses, and more.

The A/B Testing Template template also provides:

  • A structured framework to help you identify the right variables to test
  • Help set up the test in a way that’s statistically sound
  • Guidance on the efficient execution of A/B tests
  • A/B test analysis (and expected results) to help you identify the winning variation and make informed decisions about your website, app, or marketing campaign

For any marketing campaign, the A/B Testing Template by ClickUp is an excellent way to keep your whole team on the same page and optimize the results of your testing.

ClickUp Traceability Matrix Testing Template

When you need a spreadsheet-style template to help you track the progress of your testing efforts and test types, and ensure that all requirements are being tested, the ClickUp Traceability Matrix Testing Template is ready for you!

Some of the columns included with this template are:

  • Requirement
  • Test Case ID
  • Success Criteria
  • Total Tests Completed

It also includes several custom fields you can use to track test cases, such as the priority of the requirement or the date the actual test result or case was created.

The ClickUp Traceability Matrix Testing Template can be used by anyone who’s involved in the testing process, including testers, developers, and project managers. It is a valuable tool that will help guarantee all your testing requirements are met and tracked correctly.

When you’re looking for a way to improve your testing process, ClickUp’s Traceability Matrix Testing Template is a great option. It is a simple and effective test management tool that can help you ensure that your software requirements are thoroughly tested.

ClickUp User Acceptance Testing Checklist Template

Ready to put it all out there and see what the end user thinks? The ClickUp User Acceptance Testing Checklist Template helps you test and evaluate the user experience both before and after your launch.

The list-style template offers the UAT Gantt View to help you organize, monitor, and analyze all your tasks across every stage (Complete, In Progress, On Hold, To Do).

It’s a priceless tool that helps you make sure all steps in the UAT process are completed so your software is ready for release.

  • Track the UAT process at all stages
  • Ensure that you don’t miss any important steps
  • Identify defects early in the process
  • Provide transparency to stakeholders
  • Improve the overall quality of your product

The ClickUp User Acceptance Testing Checklist Template can be used by anyone who is involved in the test step of the UAT process, including testers, developers, and project managers.

ClickUp A/B Content Management & Testing Template

Content publishing requires a lot of testing. So wouldn’t it be easier to manage your content from the same place? With the ClickUp A/B Content Management & Testing Template , you can do just that!

This template takes the previously mentioned A/B Testing Template by ClickUp up a notch by adding content management capabilities.

The Template helps you manage A/B testing campaigns with tools and features that make it easy (and fun!) to create, run, and analyze A/B tests, including:

  • A list view to track all of your A/B tests
  • A board view to visualize your test workflows and priorities
  • A calendar view to schedule your test tasks
  • A timeline view to track the duration of your automated tests
  • Custom fields to track additional information about your tests, such as the goal of the test, the target audience, and the metrics you are tracking

With List, Board, Timeline, and Calendar views, you’ll have no problem seamlessly organizing your content and running A/B tests. If you’re looking to integrate content management with A/B testing, give the ClickUp A/B Content Management & Testing Template a try today!

Excel Test Case Template by Guru99

The Excel Test Case Template by Guru99 is a well-designed test scenario document (for Excel and Word) that helps with your test plan and lets you organize your software testing efforts for a better understanding of your process as it unfolds. 

This test management tool includes the essential fields for a test scenario, such as test case ID, test case description, test steps, expected results, and actual results. This template is customizable to fit your specific needs. If you’re looking for a super-simple spreadsheet solution that you can download and use offline, the Excel Test Case Template by Guru99 may be an excellent solution!

Excel Test Case Template by Artoftesting

Looking for a test case template for a smaller project? The Excel Test Case Template by Artoftesting lets you track testing without the need to configure or maintain a database or download test case template software.

This test case document template is a simple and easy way to write test cases using Excel sheets. It includes the essential fields for a test case, such as:

  • Test case ID
  • Test case detailed description
  • Expected result vs. actual result of the test scenario

Enhancing Software Testing with the Ideal Template

Software development is a dynamic field that demands a thorough and efficient automated testing procedure. 

In this guide, we covered ten outstanding templates, catering to a range of needs. Choosing the best one for your situation can significantly impact how smoothly all the test steps unfold. Several are appropriate as agile templates for test cases, including ClickUp, Excel, and ArtofTesting test case documents. 

With these tools, you can track and write a test case, set a test priority, meet all your test requirements, change the test case format, and share test scenario expected results.

Whether you prefer comprehensive platforms like ClickUp’s Test Management Template or more straightforward test case management tools like the Microsoft Excel Test Case Template by Guru99, there’s something to fit every team’s objectives and skill level.

Looking to take your products to the next level? Consider operations management software , product backlog management tools , and production scheduling software to pull it all together.

Eager to refine your approach? Discover the flexibility of ClickUp’s templates and pave the way for efficient software test data. Dive into ClickUp Templates Today!

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Test Case Template with Examples: Free Excel & Word Sample for Download

free test case template brief to download

Having a good test case template comes with tons of benefits. Not having to re-invent the wheel is one of them. Drawing from years of experience in the software testing industry, we have created a detailed template for you to note down your test case in the most organized manner, so that you can dedicate your time and effort to other high-value tasks. Scroll down and download your template, and if you want to get some tips on how to best write a test case, read on, we got you covered!

Download Your Test Case Template

Our test case templates are ready to download here. Simply click on the download link of the file type you need.

PDF | Doc | Excel

Here is a sneak peek of the template:

test case template brief overview

Best Practices To Write A Good Test Case

With those test case templates downloaded, you can now start to document all of the test cases you are working on for a more structured and comprehensive view. Here are some best practices and tips to help you best utilize the template we provide:

  • You can clone the template and have separate test case sheets for different areas of the software
  •  Follow a consistent naming convention for test cases to make them easily searchable.
  • You can group similar test cases together under a common feature/scenario
  • Familiarize yourself with the requirement or feature you're testing before creating the test case so that you’ll know what information to include
  • Use action verbs at the start of each test step like “Click”, “Enter” or “Validate”. If needed, you may even create a semantic structure to describe your test case. You can check out how it is done in  BDD testing .
  • Include any setup or prerequisites needed before executing the test.
  • Ensure that the test cases you included are not only the “common” scenarios but also the negative scenarios that users don’t typically face but do happen in the system
  • Use formatting to make your test cases easier to read and follow
  • Make sure to update your test cases regularly

What is a Test Case?

A test case is a specific scenario designed to verify the functionality and reliability of a software system. In the test case, testers outline the specific steps to be taken, the input data to be used, and the expected outcomes to determine if the software behaves as intended.   

Test cases are typically documented in a dedicated testing document (such as Google Sheets, or text document) or a test case management tool (TestRail, Zephyr, qTest, and PractiTest). For  automated testing , test cases can be written directly within code files using programming languages and testing frameworks.

  Read More: What is a Test Plan? Test Plan vs. Test Strategy

What is a Test Case Template?

A test case template is a predefined structure that provides a standardized way to document and create test cases. We have provided them as guidelines for testers to ensure that all necessary information about a test scenario is captured consistently across different test cases. With a good test case template, testing teams can maintain uniformity and improve the clarity and completeness of their test documentation.

Test Case Purposes

  • Ensure that the software meets the specified requirements and functions as intended
  • Establish a standard for the software's behavior and performance, ensuring that it meets a certain level of quality before being released to users.
  • Provide a detailed record of how the software was tested

Test Case Components

No matter what method to document the test case was chosen, we should include the following fields in the test case:

  • Test Case ID : A unique identifier for the test case.
  • Title/Description : A concise description of the purpose of the test case.
  • Test Objective : The specific goal or objective of the test.
  • Preconditions : Any necessary conditions that must be met before the test is executed.
  • Test Steps: A step-by-step sequence of actions to perform during the test.
  • Input Data : The data or parameters to be used as input for the test.
  • Expected Results : The anticipated outcomes or behaviors after executing the test steps.
  • Actual Results : The actual outcomes observed when executing the test.
  • Test Environment : Details about the system, hardware, software, and configurations used for testing.
  • Test Data Preparation : Instructions on how to set up the required test data.
  • Test Execution Date : The date and time when the test was executed.
  • Test Execution Status : The pass/fail status of the test case after execution.
  • Test Conclusion : A summary of the results and observations of the test.
  • Test Verdict : A judgment about the overall success of the test.
  • Bug Details (optional) : If a defect is identified, details about the issue, its severity, and steps to reproduce it. Generally teams will manage the bugs found in another dashboard, but if you want to link the bug found to a specific test case, you can totally include this field there
  • Attachments : Any relevant files, screenshots, or documentation associated with the test.
  • Test Case Author : The person responsible for creating the test case.
  • Test Case Reviewer : The person who reviewed and approved the test case.
  • Test Case Version : The version or revision number of the test case.
  • Notes/Comments : Additional information, insights, or comments related to the test case.  

If you want to go all in, you can even classify the bug by its stages in the  bug life cycle or its severity. Make sure to tweak the test case to include only the information you need for the project.

Test Case vs Test Scenario

A test scenario is a broader concept than test case, referring to a high-level description of a particular functionality or feature of the software that needs to be tested.   

A test scenario outlines the general conditions, goals, and boundaries within which a group of test cases will be executed, while test cases focus on the minute details of that test. In other words, test scenarios typically cover multiple test cases that collectively ensure comprehensive testing of a particular aspect of the software.  

You can have a look at this table to have a more structured understanding of both concepts:  

How To Write a Test Case in Manual Testing?

Manual testing , as its name suggests, is all about executing test cases manually, with no help from  automation testing tools or scripts. Testers also have to consider all of the components of the test cases mentioned above, then build a spreadsheet to document all of that. 

Read More: Manual Testing vs Automation Testing: A Full Comparison

FAQs on Test Case Template

1. what is an agile test case template.

An Agile test case template designed specifically for  Agile testing . This template typically includes fields for user stories, acceptance criteria, test steps, expected outcomes, and integration with automated testing, which are all important Agile practices.

2. What are popular test case management tools?

Some popular test case management tools widely used in the industry include TestRail, qTest, Zephyr, and PractiTest. These tools provide features like test case creation, organization, execution tracking, integration with issue tracking systems, reporting, and collaboration. 

3. What are the three parts of a test case?

A test case consists of three main parts: 

  • Preconditions establish the initial conditions required for the test to be executed. 
  • Test steps outline the series of actions performed during the test. 
  • Expected results define the anticipated outcomes or behaviors that the software should exhibit after each step. 

These components together form a comprehensive test case, aiding in systematic and effective testing.  

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Guru99

Test Case Template (Download Sample Excel)

Thomas Hamilton

What is Test Case Template?

The template chosen for your project depends on your test policy. Many organizations create test cases in Microsoft Excel while some in Microsoft Word. Some even use test management tools like HP ALM to document their test cases.

Test Case Template for Excel

Click below to download Test Case Excel File

Download the above Test Case Template(.xls)

Test Case Template for Word

Click below to download Test Case Word File

Download the above Test Case Template(.docx)

Irrespective of the test case documentation method chosen, any good test case template must have the following fields

Optionally you can have the following fields depending on the project requirements

  • Link / Defect ID : Include the link for Defect or determine the defect number if test status is fail
  • Keywords / Test Type : To determine tests based on test types this field can be used. Eg: Usability, functional, business rules, etc.
  • Requirements : Requirements for which this test case is being written
  • References / Attachments : It is useful for complicated test scenarios, give the actual path of the document or diagram
  • Automation ( Yes/No) : To track automation status when test cases are automated

Test Case Template

Test Case Template for Excel and Word

  • What is Software Testing?
  • 7 Principles of Software Testing with Examples
  • V-Model in Software Testing
  • STLC (Software Testing Life Cycle)
  • Manual Testing Tutorial
  • Automation Testing
  • What is Unit Testing?
  • What is Integration Testing? (Example)

The Tara Blog

Your Guide to Writing Software Test Cases [Template Included]

Do you maintain a set of software test cases that your team can use to run tests before releasing new features? If not, your team’s productivity is probably somewhat affected and worse, you may be shipping releases that are not comprehensively tested.

Software test cases are the hack every development team needs. They can streamline your testing process, helping testers run better tests at a faster pace. But, of course, it all comes down to how well-written the test cases are.

In this article, we’ll show you how to write software test cases that work in seven steps. You also want to stick to the end, where we’ll share a few software test case templates.

What Is a Test Case?

A test case is a series of actions performed to validate that a functionality of a software is working as expected and without bugs. 

Test cases usually cover the test steps to be taken, test data, and pre- & post-conditions for the test scenario. These details help testers run comprehensive tests to confirm whether the actual results align with the expected results.

A test case is usually derived from a test scenario. A test scenario, on the other hand, is derived from a use case. A use case simply means how a given software is used. For instance, one needs to login into the software. Therefore, logging in is a use case.

While testing the software, the use case becomes a test scenario. Therefore one of our test scenarios could be “test the login to the software.”

The test case derived from the “test the login to the software” test scenario stipulates the executable steps to be followed while testing the test scenario. Each of those step executions to be followed is a test case. You’ll notice that test cases are way more specific than test scenarios.

For instance, you can have the following test cases if you are testing the login functionality of your requirements management software .

  • Test Case 1: Enter a valid User Name and a valid Password
  • Test Case 2: Enter a valid User Name and an invalid Password
  • Test Case 3: Enter an invalid User Name and a valid Password
  • Test Case 4: Enter an invalid User Name and an invalid Password

All these test cases can be written in a test case template that testers will use to test for the functionality.

Test cases are crucial because they make testing work easier, faster, and more efficient. That’s especially true, considering test cases can be reusable. 

Test cases are also super helpful when testing software using a remote team. These templates ensure that your distributed team of testers and developers remains on the same page. We’ve seen this first-hand at Tara. 

It’s also important to make a distinction between test cases and test scripts. Test cases are more of a manual approach to software testing. Test scripts, on the other hand, facilitate automated testing. Think of them as written programs that run to test a software application.

Why Do You Need a Software Test Case?

Software test cases elaborate on how to test the software. As much as a test scenario tells what would be tested, the test case elaborates on the exact steps to be followed to test for the test scenario.

As such, test cases give the testers actionable steps to test the application correctly. 

Well-written test cases also ensure every functionality is tested and documented. That increases the chances of shipping a product free of defects and one that aligns with the end-user expectations. 

That’s why you really need a software test case as much as you need a software design document .

How to Write a Software Test Case

When writing a test case, several fields are usually standard. It must have a test case name, pre-conditions and post-conditions, test steps, and expected results. 

These details help you write reliable test cases that anyone can use to test the AUT (application under test).

That said, here’s how to write test cases:

  • Specify a unique Testing ID

Each test case should be identified using a unique testing ID. We recommend writing a unique testing ID following the common naming convention. That’ll make it easier for testers and other stakeholders to know what exactly the test case is for. Tracking and retrieving the test cases will also be easier.

For example, we may use a test case ID such as “TC_login_01.” In this example, the first two letters indicate that it is a test case, the word login indicates that we are testing the login functionality, and the number shows that this is the first test case.

  • Describe the Test case

After naming the test case, it needs a brief description. The description explains what is being tested in the test case. 

For instance, it can be “testing the software’s login with valid username and password.” Or “check the response of the login page when an invalid username or password is entered.”

Make sure to write concise and easy-to-understand test descriptions. You don’t want to leave any room for misinterpretation here. The tester should clearly understand the goal of running the test from reading the description.

  • Pre-requisites

The testing prerequisites or preconditions are special conditions that must be met before the test is executed. For instance, if we are testing the software’s login, a pre-condition could be “must have installed the software” or “must have registered with the software.”

It is essential to have these preconditions set to avoid any mishaps or unintended results. You should also highlight any dependencies on other tests if they are there. For example, should the tester wait for a particular test to be completed before initiating another test?

  • Execution steps

Execution steps are the individual actions that must be taken when testing. Writing your execution steps from the end user’s perspective is highly advisable. We follow this best practice at Tara.

For example, instead of writing something like “the tester shall open the software,” we simply write the step as “open software.” This keeps our test cases neat and easy to follow. 

It may sound obvious, but we’ll still point out that the execution steps should be written in the order in which they’ll be followed. Don’t mix up the steps. 

Here’s what the execution steps of testing a login functionality may look like:

  • Open software
  • Enter Username
  • Enter Password
  • Click “Login” or “Enter”

The steps stipulated for execution should be straight to the point and easily repeatable. Also, bear in mind that the guy writing the test case may not be the one performing the actual tests. Therefore, the steps should be simple enough for anyone to come in and execute them.

  • Relevant test data

While testing the software, you need different data sets to test the necessary functionality exhaustively. As indicated before, test cases are executed from the end user’s perspective. Therefore, relevant test data would be any data variation the user might try to use while using the software.

For instance, a user might use any combination of the following data sets during login.

  • A valid username and a valid password
  • A valid username and an invalid password
  • An invalid username and a valid password
  • An invalid username and an invalid password

All these are relevant data sets that need to be included in the test case. So you may provide the test data as:

Make sure your test data is accurate and complete. This is crucial lest the software ends up with a false fail due to mistyped test data.

  • Desired Outcome

The desired outcome is where you describe test results. You can also write it as the expected result. For instance, the login should be successful if you enter a valid username and password. 

In such a case, you can simply write the expected outcome as “successful login” or “user is logged in.” Once again, you want to keep things short and clear.

The desired outcomes will help you determine whether the test case was a pass or fail. It’s a pass if the expected results match the actual results.

  • Actual Test Case result

The actual test case results show what happens after the execution steps have been completed. 

Of course, you want the actual results to align with the desired outcome or expected results. That would mean your software test was a pass or successful.

Beyond the actual results, your test case may include two more sections on the test status and comments. The status section is where you’ll record whether the AUT passed or failed. The tester may also be forced to record “suspended” if the test is suspended midway.

Meanwhile, the comments section allows the tester to leave some remarks regarding the test. For example, they may record the type of browser they used to run the test.

They may also note down the timestamp when the test was completed. This can be helpful, especially if a developer releases an update after the test. That update may affect the initial test result.

Let’s look at some software test case templates.

Software Test Case Templates

Different software is created to address specific problems. However, some software functionalities are standard across most software. These functionalities are usually tested the same way. 

The testing phase can be planned or ad-hoc testing . It can also be performance testing, automation testing, or boundary testing. We shall share three software test case templates in this section.

  • Login page view templates

The example below shows a template of a login page test case. 

what is a test case template

The test case template shows two test cases, one using a valid username and password while the other uses a valid username and invalid password. It has a comments column in case additional remarks are needed.

  • Access to the relevant browser

When creating software, it has to be at least compatible with the most common browsers. Therefore, you should thoroughly develop test cases to test your software’s compatibility with different browsers. 

The template below shows a test case for access to Chrome Browser.

Test case example

The test cases for the compatibility of these browsers can be categorized into:

  • Browser general compatibility
  • Browser layout and design compatibility
  • Browser functionality compatibility

You should develop your test case templates depending on the use case of your software on different browsers.

  • Manage file permissions

Different people will use AUT differently. Therefore, the software must grant permission levels depending on the use case of the software.

what is a test case template

While creating permission for different user levels, each feature/button to give access or block someone has to be tested using its test case.

For instance, the above example indicates that the name field has to be filled. The test case should account for when the custom field is correctly filled and all the other scenarios that can be used to fill or not fill the standard field.

Bonus Tips for Writing Effective Test Cases

Here are some quick best practices to follow while writing software test cases:

  • Keep your test cases simple, precise, and transparent. The tester shouldn’t scratch their heads trying to figure out what the test case is for and how to execute it.
  • Always review your test cases after writing them. And don’t think like the test case writer. Instead, put yourself in the tester’s shoes, then review and see if the test cases make sense. 
  • Keep the end user in mind at all times. Write the test cases from the end user’s perspective.
  • Make sure your software test cases are comprehensive. Double-check them against the software requirements to ensure nothing goes untested.
  • Peer-review your test cases. Letting your colleagues review your test cases after writing them is a good practice to make sure that there is no mistakes – especially with important information such as test data.

Test cases are essential for thorough software testing. They granulate the software’s functionality and ensure that every button, custom field, or function responds as it should in all the varying scenarios.

A team needs to develop test case templates as these templates guide every tester on what they should be doing during the software development life cycle . The templates also ensure that the reporting of the software functionality is uniform and useful.

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Test case template for software feature troubleshooting

what is a test case template

Whenever you introduce new software features or functions, it’s not always smooth sailing. For example, the feature could be unresponsive on certain devices or not optimized for mobile — luckily a test case template can help you avoid all this. Creating a test case can help you identify any issues with software features before you roll them out.

To make things easy for you, we’ve created a test case template that streamlines the whole process. We also share how to fill out everything from preconditions to expected outcomes to avoid a bug-ridden system.

Get the template

What is a test case template?

A test case template provides you with a comprehensive outline for verifying that software features work as intended.

When you write test cases, you should include information such as:

  •  Preconditions
  •  Description of the test case
  •  Test case ID
  •  Expected outcomes
  •  Test result
  •  Software feature status

Running a test case can reveal errors in your software and the template can accelerate the diagnosis process — identifying what doesn’t work and why — and help you narrow down a simple ‘pass or fail’ response. Of course, templates can do way more for your team.

Download Excel template

Why use a test case template?

With a test plan and template, you can enter information both before and after testing to evaluate the software feature — for example, about how the login process functions on your mobile app. With this data, you can make important decisions regarding software improvements or troubleshooting.

Test case management tools such as the template can diagnose errors and give you a clear idea of the timeline to release. You can then use this data to give clients completion estimates or explain when they can expect an update to the software. The data can also inform your marketing strategy, as it allows you to confirm that the feature satisfies customer pain points.

So it’s no surprise, then, that software testing is on the rise. The industry surpassed $40 billion in 2020 and continues to grow at an astronomical rate.

Why? In-house manual testing through test cases can help you avoid PR crises and help you stay in lockstep with your competition. If you don’t regularly run test cases, you could deliver clients an unfinished and untested product, which is unlikely to bring rave reviews. Plus, when you use a template, you eliminate many of the risks associated with manual data entry.

Effective test execution hinges on accuracy. If you’re creating a new test case every time, there’s a chance you might forget to add a critical field or use a different format. With the template, you’re less likely to miss basic bug fixes that you should have known about.

What are some examples of test case templates?

Let’s explore some test case templates suitable for different use cases.

Login testing template

Use a test case template like this one to determine whether or not your login page works as it should. Login functionality is complex and critical to the user experience.

To verify that it’s working correctly, here are just a few of the many test cases you might have to run:

  •  ‘Forgot password’ feature
  •  Valid username and password login
  •  ‘Remember me’ feature
  •  ‘Show password’ feature
  •  The time it takes to process the login

screenshot of login testing

( Image Source )

As you can see, there’s a lot to test. As such, you can use a template like this one to map out the various tests you need to run and store all the data in a single place. After all, if your customers can’t log in to your app, they can’t use it.

File opening

Opening, managing, and sharing files is paramount to the user experience. If your business relies on data transfer or features basic file interaction, then you should run the appropriate test cases using a template like this one.

screenshot of test case matrix

With this template, you can write out any relevant notes that can help you iron out errors with opening and saving files, for example. Before you run manual or automated tests it’s a good idea to list your expected results too, since this will let you know if your expectations match reality.

Browser access

If users can’t access your web-based software through a browser, you could miss out on a lot of sales. Around 50% of customers say that they would switch to a competitor after a single bad experience with a company. Just one 404 error is enough to dissuade many from giving your business another chance.

screenshot of excel test case template

Using a template like this, you can quickly assess your software’s compatibility with various browsers. That way, no matter what browser a prospect uses, they’ll see your site as it should appear.

monday.com’s test case template

Use the monday.com Work OS test case template to inform your troubleshooting and guide your test case process. The template provides you with a clear formula for testing new and existing software features to keep everything running smoothly.

Including all the information you need to run a thorough test case, the template can help automate your test case creation process, removing a bottleneck that could hold up development.

The ability to copy and customize a premade document with a few clicks, as well as share and collaborate in real-time across locations, speeds up the process. Plus, custom notifications and automation rules ensure you leave no stone unturned when you assess your software features.

You can also easily create custom fields for anything you want to prioritize using our drag-and-drop editor. That makes it easy to craft a template that reflects the goals of your development team. Plus you can visualize a timeline of different tests as you develop them over time.

Status and timeline view of tests

Plus, you can integrate the test case board with your product backlog and automatically sync any discovered bugs to add them to the development list. That also gives managers and executives a whole new level of oversight over test cases and the whole development process.

We’re not out of tips just yet.

Test case template tips and tricks

Check out some of our top best practices for maximizing your test case template.

1. Analyze test scenarios

To create an effective test case and fill out the template correctly, you must analyze various software test scenarios. With test scenarios, the idea is you want to test all potential issues you could come across with your software. That way, you can be sure that the final product is less prone to major errors.

Test scenarios also let you see how the software performs in different contexts for different users. Not every interaction with the software will be the same, so you need to make sure your software caters to all the necessary users.

2. Use high-quality test data to test your software’s features

Test data is the backbone of any good software testing process. Test data is simply data that’s fit for testing purposes. It should be complete and reflect what a real customer would enter into your app or platform.

If your data set is incomplete, that can be responsible for a lot of the bugs and faults in test cases. So the best thing to do is often to follow through your own onboarding processes and create a test user manually.

  • Create a checklist for all data points that must be included
  • Create an actual user and follow your own onboarding process
  • Wherever doing things manually isn’t practical — like adding 1,000 posts to check if your software can handle high volume — add test data directly into the database, for example with SQL

3. Use clear language

When creating test cases using a template, keep the language clear and concise. For example, when describing a login error, don’t just list the error code, explain what happened and where: “Login error on Android app after updating to version 0.73.”

Peer review from a software tester is an important part of the process, so it’s essential that others can understand the parameters of the test and what exactly the result means.

Still have questions? We’ve got you covered.

FAQs about test case templates

Let’s answer some common questions about test case templates.

How do you write a test case with a template?

To write a test case with a template, think about how you want your software to work and by what metrics you’ll measure success. For example, it may be as simple as running an evaluation of your login screen to ensure everything from the ‘forgotten password’ to the login process is working correctly.

Once you understand what you want, start filling out the template document. Typically, you should include preconditions, desired results, and a test description to get a clear picture of the software’s functionality. A robust solution like monday.com gives you all the flexibility to add whatever you need.

What are the key components of a test case template?

Test case templates have several key components, including standard fields like:

  •  test description
  •  test case ID
  •  QA tester log
  •  preconditions
  •  expected outcomes

All of this information should give you an idea of what software feature is being tested, the test steps, what your expectations are, and what the results showed. This can then be passed on to the appropriate department for fixes or approval.

What is test case design?

Test case design simply refers to the process of creating test cases. Ideally, you would create simple, clear test cases for anyone who needs to interpret the results or add their input.

what is a test case template

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What Is Test Case? How To Write Test Cases In Software Testing?

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Software testing is vital in ensuring that software meets the desired quality standards. A well-designed test case serves as a roadmap for executing tests, helping to identify defects and ensure that the software functions as intended. It helps reduce the risk of issues slipping through the cracks and reaching end-users.In this guide, we’ll cover various aspects related to test cases. Let’s dive in and explore the different aspects of test cases with examples.

In this guide, let’s talk about the ins and outs of test cases, types, and best practices that will empower you to create high-quality and efficient test cases.

Table Of Contents

  • 1 What is a Test Case?
  • 2.1 Testsigma – Create Automated Tests in Minutes
  • 3 The Objective of Writing Test Cases
  • 4.1 Revised and updated regularly
  • 4.2 Involves clustering
  • 4.3 They are interdependent
  • 4.4 Used by both testers and developers
  • 5.1 Functionality
  • 5.2 Performance
  • 5.4 User Interface
  • 5.5 Security
  • 5.6 Integration
  • 5.7 Database
  • 5.8 Usability
  • 5.9 User Acceptance
  • 5.10 Regression
  • 6.1 Test Case ID
  • 6.2 Test Scenario
  • 6.3 Test Case Description
  • 6.4 Test Steps
  • 6.5 Prerequisite
  • 6.6 Test Data
  • 6.7 Expected Result
  • 6.8 Test Parameters
  • 6.9 Actual Result
  • 6.10 Test Environment
  • 6.11 Test Priority
  • 6.12 Status
  • 6.13 Comments
  • 7 Example of Test Case Format
  • 8 When Do We Write a Test Case?
  • 9 Why Do We Write the Test Cases?
  • 10 How to Write Test Cases With Examples
  • 11 Best Practices to Write Test Cases
  • 12 Best Practices For Test Case Management
  • 13 Features of Test Case Management Tools
  • 14 Test Case Template
  • 15 Benefits of Writing High-quality Test Cases
  • 16 Conclusion

What is a Test Case?

A test case is a set of actions that verify whether the software application is working per the client’s requirements.

It outlines the steps to follow, the input values to use, and the expected outcomes in order to determine whether the application behaves correctly under various conditions.

Software testers are responsible for creating test cases during the software testing phase. And it consists of parameters like, test case ID, test data, description, test steps, expected result, actual result, status, and comments.

Read here – Test Condition

Test Cases for Manual Testing or Automated Testing?

Test cases are created for manual and automated testing. The way test cases are created may vary depending on the testing type, that is, manual or automated.

Manual Test Case Creation

  • Test cases are created manually by testers.
  • Everything is manual, from test execution and test case management to report generation.

Automated Test Case Creation

  • Its created using test automation tools without manual intervention.
  • They are written using any scripting language like Java, C#, Javascript, Ruby, PHP, C++, and more. Example of tools supporting such test case creation are, Selenium, and Appium.
  • You can also create test cases using Natural Language Processing, as few automation platforms support codeless testing . For example, Testsigma and Katalon.
  • Alternatively, testers can create test cases using the record-and-play feature supported by automation test platforms. For example, Testsigma and Selenium IDE.
  • Easily automate test execution , report generation, and more.
  • It is fast and saves time and effort.

Examples for both are discussed in the next sections.

Testsigma – Create Automated Tests in Minutes

Testsigma is a powerful low-code cloud-based test automation platform that lets you automate mobile, web, and desktop apps and APIs in one place. Testsigma supports NLP-based testing , which means you can automate complex workflows and create test cases as plain English statements . It makes testing 5x faster.

Testsigma - Test Case Creation

Alternatively, you can use the Record Element feature to record user interactions and run them later as automated tests on the cloud. It is as simple as that. Testsigma also supports Java for code-based testing.

You can perform various testing types in the same place. Check out the supported testing types below,

  • API Testing
  • GUI Testing
  • Visual Testing
  • Cross-Browser Testing
  • Regression Testing
  • Continuous Testing
  • Integration Testing
  • Data-driven Testing

Automate your test cases for web , mobile, APIs and desktop applications, 5x faster, with TestsigmaLet’s talk more about how to create test cases in Testsigma in the below sections.

Read about Test Cases for Mobile Applications .

The Objective of Writing Test Cases

The objective of writing test cases is to ensure that software functions correctly and meets the specified requirements. Some of the key objectives of writing test cases,

  • To verify the specific feature or functionality of the software application.
  • To guide software testers in their day-to-day testing activities.
  • To identify usability issues and design gaps in the software at an early stage.
  • To record a catalog of steps for future reference in case of bugs.
  • To provide a blueprint for upcoming projects and software testers, saving them from starting from scratch.
  • To help new testers and developers quickly grasp testing, even when they join in the middle of an ongoing project.

Common Features of Test Cases

The following are some of the common features of test cases,

Revised and updated regularly

Software requirements keep varying depending on customer preferences or business priorities. So, whenever there is a change in the requirements, testers will have to modify the test cases accordingly.

Involves clustering

In a single test scenario , test cases often need to be executed in a certain order or a group. In such cases, certain prerequisites of one test case will apply to other test cases within the same sequence.

They are interdependent

It often depend on each other, particularly in layered applications that have multi-tier business logic.

Used by both testers and developers

Its helpful for both developers and testers. When developers fix a bug, they can easily replicate it using the test cases.

Types of Test Cases

Several types of test cases can help test different aspects of the software. As a software tester, understanding the difference between them will help you focus on the efforts and pick the right test format. Here are some common types of test cases,

Types of Test cases

Functionality

These test cases focus on verifying the functional requirements of the software by testing individual features or functionality to ensure they work as intended.

Performance

Performance test cases evaluate the performance of the software. It helps ensure that the software works as intended in terms of speed, stability, and scalability.

In general, software developers perform unit testing to verify their code or individual units. Unit test cases help check if each unit is working as intended and identify bugs in the early stages of development.

User Interface

UI test cases validate the software’s graphical user interface (GUI), ensuring that elements such as buttons, menus, forms, and layouts are working correctly and are easy to use.

These test cases focus on identifying vulnerabilities and weaknesses in the software’s security measures. They aim to protect your application data against unauthorized access, malicious attacks and resist potential security threats.

Integration

Integration test cases verify that different software components are working as intended after integration. It helps check whether software components or modules integrate seamlessly to work as a complete product.

The database is where all the application information will be stored. Database testing helps check what is happening in the background of an application. It is also called backend testing .

Database test cases make sure that the database is functioning correctly or not. Testers typically use SQL queries to create database test cases.

These test cases help check if users are able to use the application without any difficulty or confusion. It also checks factors such as ease of navigation, clarity of instructions, and overall user experience.

User Acceptance

User acceptance test cases help check the application from an end-user perspective. The test cases are broad and cover the entire application. UAT testing is typically the final step before the application goes to production.

Regression test cases help ensure that recent code changes do not affect the existing software functionality. They help maintain the stability and integrity of the software over time.

Typical Test Case Parameters

Let’s talk about the test case parameters in detail,

Test Case ID

It is a unique identifier for the test case. It is usually represented using alphanumeric or numeric characters.

Test Scenario

It is a brief description of what needs to be performed by the testers.

Test Case Description

It is a detailed explanation of what function has to be tested.

Test steps are a sequence of steps or actions to be executed to check a particular functionality or condition.

Prerequisite

Prerequisites are conditions that are required to perform the test. Typically, testers must check or fulfill the prerequisites before starting the test process.

Test data refers to the input data or values required to execute the test case. For example, username and password are the test data to test the email login.

Expected Result

It refers to the expected behavior or output that should be observed when executing the test case.

Test Parameters

Parameters that are assigned to a specific test case.

Actual Result

It is the actual output or behavior observed during the test case execution.

Test Environment

Test environment refers to the environment in which the test has to be performed, like operating system, version, browser, etc. It includes all hardware, software, and network configurations.

Test Priority

Test priority is all about what test cases should be prioritized and what can be performed later.

It shows the status of tests, like pass, fail, or NA.

It includes remarks on how developers can improve the software quality.

Example of Test Case Format

The following is an example of a test case to check the login functionality,

Testers can create this table using Excel, Word, or any other Test management tool.

When Do We Write a Test Case?

Test cases are typically written during the test planning phase, which is part of the software testing life cycle. When the client shares the business requirements, the developer will start software development, and it might take a few months to create this product.

Meanwhile, the testing team will start creating the test cases. Once the test cases are created, the test lead or test engineer should review and approve the test cases. When the developers complete building the product, it will be sent to the testing team for the testing process.

Why Do We Write the Test Cases?

Test cases play a crucial role in the software testing lifecycle, as they discuss how testing must be executed. The main objective of writing test cases is to check whether the software works. Let’s take a look at some of the benefits of writing test cases,

  • It helps check whether a particular module or software meets the specified requirement.
  • It provide a clear and structured description of the test scenarios, inputs, and expected results. It is valuable for future reference, maintenance, and regression testing , ensuring the software functions correctly even after updates.
  • It helps determine whether the software works under a given set of conditions.
  • When you create test cases, you will think about all the aspects of your software application, which will help you identify any software gaps easily.

How to Write Test Cases With Examples

Here we explain, with the help of Testsigma, writing automated test cases with examples.

Example – Here, we will test the login functionality of a travel application.

Test Case Example

Step 1 – Go to Create a New – Test Case

Testsigma

Step 2 – Create a relevant test case name and add the URL.

Testsigma

Step 3 – Click Write Test Manually or use the Record Steps .

Step 4 – Clicking on Write Test Manually will allow you to create test cases according to your requirements using NLPs.

Testsigma

Note – Here, we will use Write Test Manually as the option. Step 5 – Now, create test cases using the NLPs. You can select the relevant NLPs from your drop-down box.

Testsigma

Note – You can also create custom NLPs and use them within your organization privately or make them public.

Step 6 – After creating your test cases, click on Run to execute the tests.

Testsigma

Step 7 – Once the test is executed successfully, you will get the detailed results in the right panel.

Testsigma

Also, you can look into the testing using the Watch Video option.

Alternatively, clicking on Record Steps will navigate to the URL and open the application in a browser window. Then, you can interact with the application, and the user interactions will be recorded as test cases.

Best Practices to Write Test Cases

The following are some of the best practices to consider when writing test cases,

  • It should be kept simple and transparent. It must be clear and easy to read as it will be used by different testers while testing. To do so, use simple language like go to the website URL, enter the button, and so on.
  • It should be created by keeping the end user’s perspective in mind.
  • Ensure to refer to the specification document while preparing test cases, do not assume the software features and functionalities.
  • Try to achieve 100% test coverage by creating test cases that cover the entire software application. Use Traceability Matrix to make sure no function is left untested.
  • Avoid repeating the test cases. If you can execute multiple tests using the same test case, use the test case id to refer to that particular test case.
  • Use a proper test case id to easily identify the test cases in the later stages.
  • Use test design techniques to select test cases with the maximum possibility of finding bugs.
  • The test case should be self-standing and repeatable. That is, it should generate the same output whenever whoever runs it.
  • It must be reviewed. That is, the test lead or test engineer should review and approve the test cases. Testsigma has an in-built test review management feature that QAs can enable with just one tap. Read about Test case review
  • Include both positive and negative test cases (valid and invalid test data) to ensure robustness and stability.
  • Prioritize test case creation based on their criticality, risk, and importance.
  • Keep the test case description small and meaningful. This helps testers and developers quickly understand the purpose of the test case.
  • Create test cases that are self-cleaning. That is, it should revert the test environment to a pre-test state.

Best Practices For Test Case Management

You must plan your test cases and test suites . A lack of test case planning will lead to incorrect test steps.

  • Regularly review and update your test cases whenever there is a change in the business requirements.
  • Remove test cases that are outdated and no longer compatible with the software application.
  • Organize test cases in a logical and structured manner which helps testers easily identify and navigate through the test cases.
  • Use version control for test cases to track changes, revisions, and updates.
  • Leverage test automation tools to streamline the test case management process. These tools can help with test case creation, execution, tracking, and reporting.

Features of Test Case Management Tools

Test case management tools are the tools that help QA to manage and maintain test cases. The following are some of the top features of the test case management tools,

  • You can speed up the test case creation with the use of templates.
  • You can execute the test cases via automation tools and record the test results also.
  • Easily automate bug tracking by sending email notifications to developers whenever a bug is detected. Get here the list of Bug Tracking tools
  • Helps decrease the time and effort required for testing.
  • The advanced dashboards allow testers to easily track bugs and test progress.
  • You can easily configure and manage your test environment settings.
  • It allows teams to collaborate better and speed up the testing process.

Test Case Template

You should note that the template will vary depending on the project.

Get the Test Case Template for Enhanced Software Quality here – Test Case Template

Benefits of Writing High-quality Test Cases

Writing high-quality test cases offers several benefits throughout the software testing process. Below are some of the benefits of writing high-quality and effective test cases,

  • It helps improve the software quality and its user experience.
  • Guarantee that the software meets the end-user requirements.
  • Reduce software maintenance and support costs.
  • Higher test coverage.
  • Great product quality will lead to satisfied customers and high profits.
  • Test cases are highly reusable and can be reused for future projects.

To sum up, test cases are crucial to the software testing process. The goal of test case creation is not just to find bugs but to provide feedback on the software’s behavior and ensure it meets the desired quality standards.

By following the best practices outlined in this guide, you can enhance your testing process, improve bug detection, and streamline overall workflow. Remember, testing is not just a phase; it’s an ongoing process that should be given due attention throughout the development lifecycle.

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What Is A Test Case Template?

Test plan sample

  • Test case ID
  • Preconditions
  • Test case scenario description
  • Potential outcomes
  • Test result
  • Software feature status

Why Should You Use A Test Case Template?

Common test case examples, login test template, file opening, browser access, tips to enhance your test case template, work with high-quality test data, work with clear language, assess different test scenarios, the final word.

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Test Case Template

Use this free Test Case Template for Excel to manage your projects better.

what is a test case template

Over the course of the software development life cycle , a test case is one of the test artifacts that are given to the project’s stakeholders. It’s a way to see if the product or a feature of that software is working. Our free test case template allows you to evaluate various test scenarios.

Download our free test case template for Excel to thoroughly test your software and fix bugs before you release it to the public.

ProjectManager's free test case template for Excel

What Is a Test Case?

A test case is a document that helps software testers create test case scenarios for a software product or one of its features. It’s used in software engineering where a specification of the inputs, execution conditions, testing procedure and expected results define a single test to achieve an objective.

Why You Need a Test Case Template

The point of a test case is to be methodical and not haphazard when testing a feature or a software product. This provides a more thorough test of the feature or software product and avoids missing possibly crucial scenarios that will damage the release. The last thing software engineers want is for the end user to have a software product that’s full of bugs.

The test case is a tool that developers and testers use to discover errors that might have happened as the software was being developed. There could also be defects that were missed. The test case, then, is a way to carefully check every aspect of the software to ensure that it’s working as planned. This is an important step before releasing the software to the public.

By using our free test case template for Excel, developers and testers are more likely to have good test coverage and reduced maintenance and software support costs. Our test case template codifies the process to ensure that you don’t miss any steps. It also creates a paper trail of test case documentation that can be archived and used as historical data to help when working on similar projects.

Test case templates, though, will only get you so far. Project management software gives you more control over the process. ProjectManager is award-winning project management software that has kanban boards that mimic the test case template. Our customizable kanban columns can define each of the test case steps, while the kanban cards can be test case scenarios. You can attach unlimited files to each task to have all the software documentation at your fingertips while managing the test case process. Get started with ProjectManager today for free.

Kanban board for executing test case scenarios

What’s Included in Our Test Case Template?

Our free test case template for Excel outlines all the steps you need to take when testing software. If you have a different sequence or want to add or delete something from our template, know that the template is fully customizable. These are the steps we’ve outlined on our test case template.

  • Test case ID: Each of your test cases should have a unique identifier so that you can easily look one up (there will be many tests). Choose a naming convention and stick to it, whether you use ours or one of your own.
  • Test case scenario: Here’s where you’ll choose one of the many test scenarios your developers and testers have created. A test case should only focus on one specific scenario at a time. This is where you’ll describe that test case scenario.
  • Test case: At this point, you’ll take the test scenario chosen and explain how it will be tested. In our example, we chose to test the login. Therefore, one test case is to use the correct user ID and correct password. Another scenario would be to use the incorrect user ID and correct password and so forth.
  • Pre-conditions: These are the conditions that need to be met before executing the test case. Again, in our example, the pre-conditions are having a valid user ID and password to test that functionality.
  • Test steps: Here’s where you’ll list the actions needed for the test case scenario. Be sure to mention all the steps in as much detail as necessary and the order in which they should be executed. This should be done from the end-user’s perspective. Looking at our example on the template, those steps would be to enter the correct user ID and correct password and then click the login button.
  • Test data: To run the test case, you need to have the right data. In the case of our example, that’d be having the correct user ID and correct password to test the login function of the software.
  • Expected results: This is where you note the result you expect to happen, which ideally is that the login works and the user is given access to the software. But you might not think the test will work in which case you’d write what you think will happen, perhaps an error message or nothing at all.
  • Post-condition: This is the condition that needs to happen for the case to be successfully executed. For example, the login works.
  • Actual results: Of course, the actual results may be very different from what you expect as the post-condition of the case test. This is where you’ll put those actual results. It could be that the login worked, which is great. But if the login doesn’t work, you’ll need to detail what happened to mitigate the bug.
  • Status: The test case will have one of two outcomes: pass or fail. If it passes, you can move to the next scenario. If it fails, then you’ll have to fix the problem and do another test case until it passes. Our template has a dropdown menu with a red failure or a green pass to indicate the status of the test case.

How ProjectManager Helps With Test Cases and More

The test case template is a fine tool, but as we’ve shown above with the kanban board feature of our software, it can certainly be improved upon. But that’s only one thing that project management software can do to facilitate your test cases. The kanban board might not be your ideal tool to use, which is why we have multiple project views for you to work how you want to work. Besides flexibility, we also have mobile accessibility and features that integrate with third-party apps so you can do it all from one platform.

Use Multiple Project Views to Plan and Execute IT Projects

Test cases can be executed on kanban boards, but you might want to collect your requirements on our task list. Our unlimited file storage means you can have all your project documentation in one place that can be accessed anywhere and at any time. The test case is part of a larger project, which can be scheduled on our powerful Gantt charts , which link all four types of dependencies, filter for the critical path and can set a baseline to capture that plan and compare it to your actual progress in real time to help you stay on track.

Issue management plan on a Gantt chart

Monitor Progress With Real-Time Dashboards and Reports

Whether you’re working on one project or multiple projects you need to have quick, real-time access to data to track implementation timelines and then present progress reports to executives. Our real-time dashboards automatically collect live data and deliver it as easy-to-read graphs and charts on cost, time, workload and more, for one project or a portfolio. Unlike lightweight tools that require a lot of training and setup, our dashboard is ready when you need it. Plus, our customizable reports help you get more detail and also filter presentations for executives to show them the data they’re interested in.

Dashboard for tracking test case bugs

Related IT Templates

If you’re not ready to upgrade to ProjectManager yet, we understand. It’s a big decision. As you make that decision, here are some of the IT-related free templates that we have to help you with your IT project management. They’re just a few of the dozens of free project management templates we have for Excel and Word. Download them today.

IT Project Plan Template 

Our free IT project plan template helps you list all your tasks, costs, resources, time and deliverables. This free template will get your IT project started right from the start. Best of all, you can create that plan on any of our multiple project views to work how you want to.

IT Risk Assessment Template

All projects have risks. To mitigate those risks in your IT project, use our IT risk assessment template for Excel. It helps you identify risks and assess them, but also define control activities, monitor them and more.

Server Maintenance Checklist

IT project managers have a lot of work they need to do, one of the most important ensuring the server is up and running. Our free server maintenance checklist template for Excel will help them by making sure they’re thorough when doing such an important task.

Related IT Content

If you’re still looking for more IT-related information, you’ve come to the right place. ProjectManager is not only award-winning software but the online hub for all things project management. We publish weekly blogs, have guides, eBooks, tutorial videos and, of course, templates. Here’s some of the stuff we’ve published about how project management and the IT industry intersect.

  • IT Project Management: The Ultimate Guide
  • What Is IT Management? Why Is IT Important For Business
  • 15 Free IT Project Management Templates for Excel, Word and More

ProjectManager Helps IT Professionals

ProjectManager is online project management software that connects everyone on the IT team, whether they’re in the office, out in the field or anywhere in between. They can share files, comment at the task level and much more to better collaborate, plan and mitigate resource constraints. Our resource management features help you with delivery times and keep everyone working at capacity. Get started with ProjectManager today for free.

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Deliver faster, collaborate better, innovate more effectively — without the high prices and months-long implementation and extensive training required by other products.

what is a test case template

Example prompts to try with Microsoft Copilot with Graph-grounded chat

Experience the power of Get started with Microsoft Copilot with Graph-grounded chat  (formerly named Microsoft 365 Chat). See how much time you can save and how much more you can get done. Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try.

Tip:  When you’re giving Copilot instructions, you can direct it to specific work content by using the forward slash key (“/”), then typing the name of a file, person, or meeting.  If you write a prompt and don’t reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

Synthesize large amounts of data into simple, consumable responses and catch up on things quickly. Here are some examples:

You've been on vacation now you're back. You need to find out what's going on with Project X. Find the latest about Project X. What's the current timeline? When are deliverables due?

You've just joined a new team and you're trying to ramp up on recent activities. Summarize team communications over the last 30 days. What are the team's priorities? 

There's been a recent change in how your team is tracking work. Find information about the new way our team is tracking work. Include email communications and points of contact for questions.

Create content

Brainstorm ideas and draft new content based on information at work. Here are some examples:

You want to draft a one-page description of a new project (let's call it Project Foo) that's just about to kick off at work. Using information in file1, file2, and file3, write a one-page description of Project Foo. Write it so non-technical people can understand what the project is about and when it's scheduled to be completed.

You're preparing an email to invite customers to attend an upcoming conference and visit your company's booth. Using information in Document Z, write a fun, catchy email inviting our customers to come see us at our booth during next month's conference.

You want to plan a morale event for your team. List 3-5 ideas for group activities in the Seattle area that would be suitable for my team. Include approximate cost and time estimates. 

Ask questions

Find information and get answers quickly, even if you can't remember where the information you need is or how it was shared. Here are some examples:

You need to know what's left in the budget for supplies. How much did we spend on supplies for Project Foo?  How much budget do we have left for Project Foo?

Your team received customer feedback. You want to identify the top things your team should address. Review the feedback we received from customers via email last week. What are the top three issues we should address?

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Free PowerPoint Case Study Presentation Templates

By Joe Weller | January 23, 2024

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We’ve collected the top free PowerPoint case study presentation templates with or without sample text. Marketing and product managers, sales execs, and strategists can use them to arrange and present their success stories, strategies, and results.

On this page, you'll find six PowerPoint case study presentation templates, including a  marketing case study template , a  problem-solution-impact case study , and a  customer journey case study template , among others. Plus, discover the  key components of successful case study presentations , find out the  different types of case study presentations , and get  expert tips .

PowerPoint Single-Slide Case Study Presentation Template

Single-Slide Case Study Presentation Example Template PowerPoint

Download the Sample Single-Slide Case Study Presentation Template for PowerPoint Download the Blank Single-Slide Case Study Presentation Template for PowerPoint

When to Use This Template:  Use this single-slide case study presentation template when you need to give a quick but effective overview of a case study. This template is perfect for presenting a case study when time is limited and you need to convey key points swiftly.

Notable Template Features: You can fit everything you need on one slide. Download the version with sample text to see how easy it is to complete the template. Unlike more detailed templates, it focuses on the main points, such as the problem, solution, approach, and results, all in a compact format. It's great for keeping your audience focused on the key aspects of your case study without overwhelming them with information.

PowerPoint Marketing Case Study Template

Marketing Case Study Example Template PowerPoint

Download the Sample Marketing Case Study Template for PowerPoint

Download the Blank Marketing Case Study Template for PowerPoint

When to Use This Template: Choose this marketing case study template when you need to dive deep into your marketing strategies and results. It's perfect for marketing managers and content marketers who want to showcase the detailed process and successes of their campaigns. 

Notable Template Features: This template focuses on the detailed aspects of marketing strategies and outcomes. It includes specific sections to outline business needs, results, and strategic approaches.

PowerPoint Problem-Solution-Impact Case Study Template

Problem-Solution-Impact Case Study Example Template PowerPoint

Download the Sample Problem-Solution-Impact Case Study Template for PowerPoint

Download the Blank Problem-Solution-Impact Case Study Template for PowerPoint

When to Use This Template:  This problem-solution-impact case study template is useful for focusing on how a challenge was solved and the results. Project managers and strategy teams that want to clearly portray the effectiveness of their solutions can take advantage of this template. 

Notable Template Features: This template stands out with its clear structure that breaks down the case into problem, solution, and impact. Use the template — available with or without sample data — to help you tell a complete story, from the issue faced to the solution and its results, making it perfect for presentations that need to show a clear cause-and-effect relationship.

PowerPoint Comparative Study Template

Comparative Study Example Template PowerPoint

Download the Sample Comparative Study Template for PowerPoint  

Download the Blank Comparative Study Template for PowerPoint  

When to Use This Template:  Choose this comparative study template — available with or without sample data — to illuminate how different products, strategies, or periods stack up against each other. It's great for product managers and research teams who want to do side-by-side comparisons. 

Notable Template Features: This template lets you put things next to each other to see their differences and similarities, with a focus on direct comparisons. Use the columns and split slides to make the content easy to understand and visually appealing, perfect for highlighting changes or different approaches.

PowerPoint Customer Journey Case Study Template

Customer Journey Case Study Example Template PowerPoint

Download the Sample Customer Journey Case Study Template for PowerPoint

Download the Blank Customer Journey Case Study Template for PowerPoint

When to Use This Template: This template is useful for customer experience managers and UX designers who need to understand and improve how customers interact with what they offer. Use the customer journey case study template with sample data to see how to show every step of a customer's experience with your product or service. 

Notable Template Features:  This template focuses on the whole path a customer takes with a product or service. It follows them, from first learning about the offering to after they buy it.

PowerPoint Case Study Storyboard Template

Case Study Storyboard Example Template PowerPoint

Download the Sample Case Study Storyboard Template for PowerPoint   Download the Blank Case Study Storyboard Template for PowerPoint  

When to Use This Template:  Creative teams and ad agencies should use this case study storyboard template — with or without sample data — to tell a story using more images than text.

Notable Template Features: This template transforms a case study into a visual story. Effectively communicate the journey of a business case, from the challenges faced to the solutions implemented and the results achieved.

Key Components of Successful Case Study Presentations

The key components of successful case study presentations include clear goals, engaging introductions, detailed customer profiles, and well-explained solutions and results. Together they help you present how your strategies succeed in real-world scenarios. 

The following components are fundamental to crafting a compelling and effective marketing case study presentation:   

  • Clear Objective:  Define the goal of your case study, ensuring it addresses specific questions or goals. 
  • Engaging Introduction:  Start with an overview of the company, product, or service, as well as the context to provide necessary background information. 
  • Customer Profile:  Detail your target customer demographics and their needs to help the audience understand who the marketing efforts are aimed at and their relevance. 
  • The Challenge:  Clearly articulate the primary problem or issue to overcome to establish the context for the solution and strategy, highlighting the need for action. 
  • Solution and Strategy:  Describe the specific strategies and creative approaches used to address the challenge. These details should demonstrate your approach to problem-solving and the thought process behind your decisions. 
  • Implementation:  Explain how the solution was put into action to show the practical application. This description should bring your strategy to life, allowing the audience to see how you executed plans. 
  • Results and Impact:  Present measurable outcomes and impacts of the strategy to validate and show its effectiveness in real-world scenarios. 
  • Visual Elements:  Use charts, images, and infographics to make complex information more accessible and engaging, aiding audience understanding. 
  • Testimonials and Quotes:  Include customer feedback or expert opinions to add credibility and a real-world perspective, reinforcing your strategy’s success. 
  • Lessons Learned and Conclusions:  Summarize key takeaways and insights gained to show what the audience can learn from the case study. 
  • Call to Action (CTA):  End with an action you want the audience to take to encourage engagement and further interaction.

Different Types of Case Study Presentations

The types of case study presentations include those that compare products, showcase customer journeys, or tell a story visually, among others. Each is tailored to different storytelling methods and presentation goals.

The following list outlines various types of case study presentations:   

  • Problem-Solution-Impact Case Study:  This type focuses on a clear narrative structure, outlining the problem, solution implemented, and final impact. It's straightforward and effective for linear stories. 
  • Comparative Case Study:  Ideal for showcasing before-and-after scenarios or comparisons between different strategies or time periods. This option often uses parallel columns or split slides for comparison. 
  • Customer Journey Case Study:  Centered on the customer's experience, this option maps out their journey from recognizing a need to using the product or service, and the benefits they gained. It's a narrative-driven and customer-focused case study format. 
  • Data-Driven Case Study:  Emphasizing quantitative results and data, this format is full of charts, graphs, and statistics. This option is perfect for cases where numerical evidence is the main selling point. 
  • Storyboard Case Study:  Use this type to lay out the case study in a storytelling format. This option often relies on more visuals and less text. Think of it as a visual story, engaging and easy to follow. 
  • Interactive Case Study:  Designed with clickable elements for an interactive presentation, this type allows the presenter to dive into different sections based on audience interest, making it flexible and engaging.
  • Testimonial-Focused Case Study:  This format is best for highlighting customer testimonials and reviews. It leverages the power of word of mouth and is highly effective in building trust.

Expert Tips for Case Study Presentations

Expert tips for case study presentations include knowing your audience, telling a clear story, and focusing on the problem and solution. They can also benefit from using visuals and highlighting results.

“Case studies are one of the most powerful tools in an organization’s marketing arsenal,” says Gayle Kalvert, Founder and CEO of  Creo Collective, Inc. , a full-service marketing agency. “Done correctly, case studies provide prospective buyers with proof that your product or service solves their business problem and shortens the sales cycle.”   

Gayle Kalvert

“Presentations are probably the most powerful marketing asset, whether for a webinar, a first meeting deck, an investor pitch, or an internal alignment/planning tool,” says marketing expert  Cari Jaquet . “Remember, the goal of a case study presentation is not just to inform, but also to persuade and engage your audience.” 

Cari Jaquet

Use these tips to make your presentation engaging and effective so that it resonates with your audience:   

  • Know Your Audience:  Tailor the presentation to the interests and knowledge level of your audience. Understanding what resonates with them helps make your case study more relevant and engaging. “Presentations can also be a forcing function to define your audience, tighten up your mission and message, and create a crisp call to action,” explains Jaquet.
  • Tell a Story:  Structure your case study like a story, with a clear beginning (the problem), middle (the solution), and end (the results). A narrative approach keeps the audience engaged. 
  • Focus on the Problem and Solution:  Clearly articulate the problem you addressed and how your solution was unique or effective. This section is the core of a case study and should be given ample attention. 
  • Use Data Wisely:  Incorporate relevant data to support your points, but avoid overwhelming the audience with numbers. Use charts and graphs for visual representation of data to make it more digestible. 
  • Highlight Key Results:  Emphasize the impact of your solution with clear and quantifiable results. This could include increased revenue, cost savings, improved customer satisfaction, and similar benefits.
  • Incorporate Visuals:  Use high-quality visuals to break up text and explain complex concepts. Consider using photos, infographics, diagrams, or short videos.  “I put together the graphics that tell the story visually. Speakers often just need a big image or charts and graphs to help guide their talk track. Of course, if the audience expects details (for example, a board deck), the graphic helps reinforce the narrative,” shares Jaquet.
  • Include Testimonials:  Adding quotes or testimonials from clients or stakeholders adds credibility and a real-world perspective to your presentation. 
  • Practice Storytelling:  A well-delivered presentation is as important as its content. Practice your delivery to ensure you are clear, concise, and engaging. At this point, it also makes sense to solicit feedback from stakeholders. Jaquet concurs: “Once my outline and graphics are in place, I typically circulate the presentation draft for review. The feedback step usually surfaces nuances in the story or key points that need to show up on the slides. There is no point in building out tons of slides without alignment from the speaker or subject matter experts.”
  • End with a Strong Conclusion:  Summarize the key takeaways and leave your audience with a final thought or call to action. 
  • Seek Feedback:  After your presentation, request feedback to understand what worked well and what could be improved for future presentations. 

“Don't underestimate the power of a great presentation. And don't wait until the last minute or try to invent the wheel on your own,” advises Jaquet. “Many times, getting the next meeting, winning the deal, or getting the project kicked off well, requires your audience to understand and believe your story.”

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When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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COMMENTS

  1. How to Write a Test Case (Example & Template Included)

    Test Case Template Use this free Test Case Template for Excel to manage your projects better. Download Excel File Part of what a test case does is list the variables that quality assurance (QA) will need to compare the expected and actual results to determine if the feature or functionality works as it was supposed to.

  2. How to Write Test Cases: A Step-by-Step QA Guide

    Capitalizing the first letter of the email address Test scenarios, also called test conditions or test possibilities, represent typical tasks users might want to accomplish with the software. A simple test scenario may require multiple test cases to cover the different outcomes.

  3. Test Case Template with Examples

    A test case template is used to plan and organize software testing efforts, ensuring that all necessary test cases are executed and that any defects are identified and tracked. Each test case template contains a particular structure. This structure includes different fields for each test case. Some of the fields can be mandatory or optional.

  4. How to Write Test Cases: Test Case Template With Examples

    A test case template is a document that comes under one of the test artifacts, which allows testers to develop the test cases for a particular test scenario in order to verify whether the features of an application are working as intended or not.

  5. How to write Test Cases

    Test Case Template. Best Practice for Writing Test Cases. Test Case Management Tools. Formal and Informal Test Case. Types of Test Cases. Example. What is a Test Case? A test case is a defined format for software testing required to check if a particular application/software is working or not.

  6. Sample Test Case Template with Test Case Examples [Download]

    Template for Test Case Management Test case formats may vary from one organization to another. However, using a standard test case format for writing test cases is one step closer to setting up a testing process for your project. It also minimizes Ad-hoc testing that is done without proper test case documentation.

  7. How to Write Test Cases with Examples

    Test Case Template Step 1) A simple test case to explain the scenario would be Step 2) Test the Data. In order to execute the test case, you would need Test Data. Adding it below Identifying test data can be time-consuming and may sometimes require creating test data afresh. The reason it needs to be documented. Step 3) Perform actions.

  8. How to Write Effective Test Cases (With Templates)

    A test case is a documented set of actions your team should execute to verify whether a software application's specific feature, functionality, or requirement is working as expected. Test cases define what you will test before you actually start to test. How to write effective test cases

  9. How To Write Test Cases : Examples With Best Practices.

    A test case template consists of a series of testing cases that need to be tested by the QA team. Each test case template is designed to make it easy to understand all team members. This document outlines the steps, inputs, and expected results. Using a testing case template, one can plan and organize testing efforts, ensuring all necessary ...

  10. How to write Test Cases (with Format & Example)

    Test Steps: The user navigates to Gmail.com. The user enters a registered email address in the 'email' field. The user clicks the 'Next' button. The user enters the registered password. The user clicks 'Sign In.'. Prerequisites: A registered Gmail ID with a unique username and password. Browser: Chrome v 86.

  11. Test Case Template with Example (Download Excel)

    Manual Testing Test Case Template with Example (Download Xls) Last updated on June 10, 2023 Hello friends! In this post we will present a test case template in Excel/spreadsheet, describing the use of each field in detail. Ideally, a test case management tool should be used for managing the test cases and test execution cycles.

  12. What is a Test Case? Example Template, Types, Best Practices

    A test case is a document which consists of a set of conditions or actions which are performed on the software application in order to verify the expected functionality of the feature. Here we describe the end to end logical flow of a specific requirement with test data, prerequisites and expected results. Format of standard test cases

  13. Test Case Design: a Guide for QA Engineers With Examples

    More specifically, a test case design is a document that includes the test's scope, the test strategy, the test environment, the software pieces for testing, the intended test actions within the project, the resources, and a schedule.

  14. 10 Essential Test Case Templates for Software & Product Testing

    A test case template is a standardized form or document used by software and product testers to track the test status of individual or multiple test cases for software applications. There are many kinds of templates for various test scenarios, and different versions, to help you manage different kinds of test cases at various stages.

  15. Test Case Template: Free Samples to Download in Excel & Word

    A test case template is a predefined structure that provides a standardized way to document and create test cases. We have provided them as guidelines for testers to ensure that all necessary information about a test scenario is captured consistently across different test cases.

  16. Test Case Template (Download Sample Excel)

    A Test Case Template is a well-designed document for developing and better understanding of the test case data for a particular test case scenario. A good Test Case template maintains test artifact consistency for the test team and makes it easy for all stakeholders to understand the test cases.

  17. Your Guide to Writing Software Test Cases [Template Included]

    A test case is a series of actions performed to validate that a functionality of a software is working as expected and without bugs. Test cases usually cover the test steps to be taken, test data, and pre- & post-conditions for the test scenario.

  18. Free Test Case Templates

    Manual Testing Test Case Template Download Manual Testing Test Case Template Excel | Word | PDF With this manual testing test case template, you can record testing steps and data, analyze expected results versus actual results, and determine whether or not you can consider a test to be a success.

  19. 43 Test Case Templates / Examples from TOP Software Companies

    What is a test case? In order to get the best out of a product at the end of its production phase, you will need to make sure that it is bug-free. You can do that by hiring a tester and giving him a test case, but what is a test case exactly? The easiest way to understand it is with the help of its dictionary meaning.

  20. Test Case Template For Software Feature Troubleshooting

    A test case template provides you with a comprehensive outline for verifying that software features work as intended. When you write test cases, you should include information such as: Preconditions Description of the test case Test case ID Expected outcomes Test result Software feature status

  21. What is test case? How to Write Test Cases in Software Testing?

    Step 2 - Create a relevant test case name and add the URL. Step 3 - Click Write Test Manually or use the Record Steps. Step 4 - Clicking on Write Test Manually will allow you to create test cases according to your requirements using NLPs. Note - Here, we will use Write Test Manually as the option.

  22. Test Case: How to Create & Templates

    A test case template is an integral part of any test plan. Make sure you create and use the right templates to test the right features. Effective testing of your software product helps you ensure its seamless functionality and build healthy relations with the end users, internal and/or external.

  23. Test Case Template for Excel (Free Download)

    ProjectManager's free test case template for Excel. What Is a Test Case? A test case is a document that helps software testers create test case scenarios for a software product or one of its features. It's used in software engineering where a specification of the inputs, execution conditions, testing procedure and expected results define a single test to achieve an objective.

  24. Example prompts to try with Microsoft Copilot with Graph-grounded chat

    Tip: When you're giving Copilot instructions, you can direct it to specific work content by using the forward slash key ("/"), then typing the name of a file, person, or meeting. If you write a prompt and don't reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

  25. 6 Free PowerPoint Case Study Presentation Templates

    Notable Template Features: This template stands out with its clear structure that breaks down the case into problem, solution, and impact. Use the template — available with or without sample data — to help you tell a complete story, from the issue faced to the solution and its results, making it perfect for presentations that need to show a ...