business presentation venues

About Our Meeting Space Rentals

Davinci has the right space for any purpose.

• Hotel meeting room alternatives are located at desirable locations in major cities around the world and are much less expensive through Davinci than hotel meeting rooms.
• Conference rooms are all-purpose, designed to accommodate many types and sizes of gatherings to facilitate collaboration.
• Presentation rooms come equipped with larger tables and all the tools you need to conduct a successful presentation.
• Seminar rooms in an exclusive setting keep every attendee engaged in discussions and presentations.
• Board rooms are a great option for corporations that have executives or a board of directors who need to get together to make important decisions and solve critical problems.
• Training rooms make trainees feel comfortable and get the most out of their learning experience.
• Deposition spaces facilitate the professional recording of out-of-court testimony without any distraction.
• Interview rooms in professional and convenient locations will show every interviewee you are serious about selecting the perfect candidate for an open position.
• Private day offices are perfect for the on-the-go professional who needs an ideal space for privacy and productivity.
• Coworking office spaces allow for the social gathering of various working individuals who can play off each others’ talent and creative energy.

Office Interview Rooms for Rent

Interviewing a potential employee should be taken seriously since hiring the right person for the job can make your company more efficient, successful, and profitable than ever before. Renting a pleasant, professional office space for interviews in a convenient location will show every interviewee you mean business and are serious about selecting the perfect candidate for the position.

Advantages of Renting an Office Interview Room

There are many reasons you will want to rent an office interview room for scoping out potential new hires:

• You’ll show your business in the best light by interviewing in a professional and legitimate space.
• You won’t be constantly interrupted by distractions or noise.
• You can keep the hiring process private from other employees in the company.
• Candidates will have confidence knowing that you are a business worthy of their time.
• You can meet at one of our thousands of convenient locations near your candidate.
• You can add on internet access , business services , catering .
• You can reserve rooms online, with affordable rates that can be rented by the hour or day.
• Reserving and renting a pleasant, quiet office interview room allows for a stress-free interview where you can really get to know each candidate. Using a well-located office space for interviews allows your company to be viewed as professional and capable, which will help convince your first-choice candidate the position is worth accepting.

Contact Davinci to Rent an Interview Room Today

If you have some important interviews to conduct, don’t hesitate to reserve an interview room through Davinci. Our knowledgeable and experienced staff will help you find the proper space in the perfect location.

Contact us today.

• They instill excitement when located off-site, as attendees tend to be more receptive in a novel environment outside of their everyday office.
• They are made to be arranged in any way that would make your seminar most effective. Two examples are a u-shaped setup to encourage open discussions and a theater-style setup for professional presentations.
• They are available for small, medium, and large seminar classes.

Deposition Rooms

When a deposition is necessary, attorneys need to be in a professional setting to take or record out-of-court testimony. In this situation, simply turn to Davinci and take advantage of our fully equipped deposition rooms for rent.

A deposition is necessary when information (a deponent’s testimony) is needed to be given to an attorney on the record. This may happen when parties are trying to agree upon settlements or if the case is going to trial. These interviews take place out of court, in a deposition room.

Using a dedicated deposition room creates an environment where every participant feels comfortable and able to communicate clearly. There are documents to prepare, important questions to ask, and a court reporter that must record every word. Conducting these meetings should be done in a private, quiet, neutral space to aid in achieving the goals of the attorneys and interviewees involved in the case.

Those important goals include helping the participant feel welcome, preparing clients to make a good impression during their deposition meeting, and enabling the court reporter to hear exactly what is being said. All this can be better achieved away from distractions and in a neutral setting.

Why should you use a Davinci deposition room rental? Because we provide the ideal environment, making you feel like you’re in your own office minus the many distractions. Each space is set up with the technology required for success, including LCD monitors and projectors. You can even request Davinci meeting catering to provide you and your guests with something refreshing to eat and drink if the day goes long.

Whether you are looking for a small deposition space or a larger conference-style room, we have what you need in a location convenient and comfortable for everyone in your party.

Renting a deposition room is simple and affordable. At your convenience, just call or make an online reservation and you’ll get a space that is professional and ready to receive you.

Coworking Space - Shared Office Space

Coworking is the professional gathering of a group of people usually not employed by the same organization. However, they all share similar values and are interested in the synergy that can happen from working with talented people in the same shared office space.

Working in a shared office space allows you to focus on your work while remaining connected to a professional business community from which you can gain inspiration and motivation. Some people do their best work when surrounded by like-minded people, feeding off of their energy. Is that you? Plus, having easy access to a wide network is also a perk, as it can help you expand your business into something bigger, stronger, and more resilient to economic fluctuations.

If you work from home, having a separate off-site office can be the answer you’re looking for when it comes time to concentrate, make phone calls, and hold virtual meetings. Your potential investors, employees, and customers will appreciate it as well when you don’t have personal noise in the background and interruptions at all the most inconvenient times. For these reasons and more, the time may have come when you need to step into a real, professional coworking office.

What are some of the other advantages of shared office spaces?

• They help you save money on a long-term lease.
• Overhead costs are reduced or eliminated.
• Business services like copying and printing are on site.
• High-speed Wi-Fi is always available.
• Locations are everywhere, right where you need to be.
• You get the benefit of having a private work area, with the networking benefits of an open-plan office.

With Davinci, coworking in a shared office space has never been easier. You can have an affordable, individual space within an open, friendly working environment whenever and wherever you need it. Davinci’s rental spaces in coworking centers are conveniently located at the top business areas in town—without requiring a long-term lease or high price tag.

Being your own boss has never been more productive and affordable. Rent a coworking space so you can divert the savings to more important things, like growing your successful business.

Locate and reserve a Davinci coworking space today!

Training Room Rental

Trainings, seminars, and team-building gatherings are important, yet sometimes overlooked parts of maintaining a strong business and work environment. By getting out of the everyday office and into a desirable off-site training room, you’ll find your employees are able to focus better, learn more, and collaborate easier.

If you are gathering employees from different states or diverse countries, meeting on neutral territory in an exciting and fun locale will invigorate your workforce.

The Perks of a Training Classroom Rental

There are some great perks to holding your meeting in a professional training classroom rental:

• Different room configurations offer accommodations to any learning style
• Facilities equipped with state-of-the-art technology
• Affordable daily or hourly rental rates
• Prime venues at convenient locations
• Small, medium, and large rooms
• Easily book in minutes
• Optional services include lobby greeter, AV equipment, catering, business services, etc.

Get everything you need, when and where you need it. Booking a training room rental is quick and easy, and will get your training meeting off to a successful start.

Reserve a Davinci Training Room Rental

Take advantage of the prime location of a Davinci training room rental. We have thousands of training room rentals available in every state and in over 50 countries. Whether you want your meeting to be in an uptown high rise, next to the interstate for easy access, or in an exotic locale on the other side of the world, we have the perfect space for you to use and enjoy.

To arrange a rental for your next training, seminar, or team-building meeting, contact Davinci today.

Board Rooms

A board room is a central meeting place for executives or a board of directors within a corporation to hold meetings and conferences. Board rooms are typically used for highly important matters, such as big decision-making events, complicated problem-solving sessions, or time-sensitive training activities.

While most boardroom meeting setups are basic, mostly empty rooms with very few amenities, Davinci board rooms are designed for the sole purpose of making any meeting a successful one. Each is furnished with at least one large conference table and enough chairs for every attendee. They’re also fully equipped with every presentation tool you may need, from whiteboards or smart boards to high-tech LCD projectors and monitors. High-speed internet and video conferencing equipment also come standard.

Other business support services that come with a Davinci board room rental include an on-site lobby greeter, concierge assistance, secretarial support, and a business center with printing, copying, faxing, and mailing. If your boardroom meetings tend to go long, Davinci can provide delicious food and beverage catering so work can continue uninterrupted.

A Davinci Meeting Rooms board room is a convenient, comfortable, and affordable place for executives to conduct their important business no matter where the meeting is located. There are board rooms for rent around the world, everywhere from New York City and Dallas to London and Beijing, and everywhere in between.

Getting a boardroom meeting setup is easy and only takes a few minutes with Davinci’s online reservation system, where you can view available rentals in real-time. However, if you’d rather leave it up to an expert, our professional meeting planners can take care of everything for you, so all you have to do is arrive, greet your attendees, and get to business.

A Hotel Alternative

When looking at different types of meeting spaces, you'll inevitably find hotel meeting rooms as one of the options. However, most hotel conference room rates are higher (and offer less in return) than our affordable and feature-filled Davinci meeting rooms.

Davinci meeting room rentals for business conferences are available in major cities across the world. These rooms provide everything you need for any type of professional gathering, including company training sessions and large group meetings.

Most hotel meeting spaces are not designed to provide adequate levels of corporate client assistance. However, Davinci Meeting Rooms are designed specifically for corporate clients and their particular needs. Our rooms include basic secretarial and concierge services, and upon request, delicious and healthy food and beverage catering services are also available.

Conference room facilities contain everything required for a successful business meeting:

• High-speed internet service
• A/V equipment
• Video conferencing tools
• LCD projectors and screens
• Smartboards
• Dry-erase boards

Additionally, you’ll be provided with on-site meeting room rental services such as:

• A lobby greeter
• An on-site receptionist
• Mailing/shipping

These tools and services are often unavailable (let alone included) in a standard hotel room rental—but they are standard inclusions in Davinci conference room facilities.

Rent by the hour, half-day, or full-day using our quick online reservation system that allows you to see real-time availability in hundreds of locations worldwide. Or contact a Davinci meeting planner and have everything taken care of for you.

When it comes time to hold a meeting, put on a training, or hold a corporate event, rent any meeting space you need from Davinci Meeting Rooms, the leaders in workspace management solutions!

Day Office Space Rental with Davinci

Whether you travel for work and need a professional space to meet with clients or you telecommute and occasionally want a quiet place to work and make phone calls, a day office rental will satisfy both the pickiest professional and their most discerning client. With high-tech amenities and affordable rates in over 50 countries, a Davinci one day office space rental is the perfect solution.

The Benefits Of a 1 Day Office Space Rental

The benefits of a one day office space rental are plentiful:

• Thousands of locations in cities across the US and around the world
• No long-term commitments (you can even rent by the hour)
• Affordable rates
• Reservable online
• Last-minute availability
• Top venues such as Rockefeller Center
• Business amenities
• Professionally decorated
• Private or shared space
• Secure buildings

For someone wanting to project confidence, expertise, and professionalism, having a Davinci day office rental whenever and wherever it’s needed will certainly help achieve that goal.

The Amenities Available In a 1 Day Office Space Rental

Davinci’s day office space rentals offer a variety of amenities and services , depending on location and rental package. Our day office amenity options include:

• Business services (copying, printing, faxing, mailing, shipping, office supplies, etc.)
• Wireless internet
• LCD monitors and projectors
• Audio/Video conferencing
• Food and beverage catering
• Lobby greeter
• Secretarial services
• Notary and transcription services

Contact Davinci for a 1 Day Office Space Rental

If you are a professional on the move and need a 1 day office space rental for a temporary home base, Davinci has you covered. With thousands of day office rentals, coworking spaces , meetings rooms , and event spaces that are fully equipped and conveniently located, you’re sure to get exactly what you need to get your work done.

Presentation Rooms for Rent

Workplace presentations are a very important part of doing business. Whether you need to keep employees aware of changes that are taking place within the business or pitch an idea to some important clients, the last thing you need is to come across as dull and unprofessional during the presentation. This is where Davinci's presentation and conference rooms for rent come in.

Why You Need a Professional Presentation Room

Presentation rooms can provide interest and efficacy to your presentation. Unfortunately, when a dated or rundown room is used, just the opposite can happen. The atmosphere isn’t conducive to absorbing the information that is being conveyed, making the presentation ineffective.

Another reason why you may need a professional presentation room for rent is because working from home has become the norm. If this is the case for you, you’ll certainly need a space to greet guests and put on a great meeting, conference, or presentation without risking any interruptions, distractions, and inefficiencies.

What are the Features of a Davinci Presentation Room?

With every Davinci presentation room rental comes a bevy of features that will add to both you and your audience’s experience, such as:

• Wireless or high-speed internet
• High-quality LCD projectors and monitors
• Video conferencing
• Dry erase boards
• Copying and printing services
• Secretarial, concierge, and notary services
• Optional food and beverage catering
• Where to Find a Presentation Room for Rent

Rent a Presentation Room Today

When you’re in need of an off-site presentation or conference room for rent, finding the perfect fit only takes the tap of a button. Davinci has hundreds of locations all over the world, from far-flung international cities to right next door.

Find your conference room now, or contact a Davinci meeting planner to have it all taken care of for you!

Conference Room Facilities

Davinci’s conference room features.

Every one of our conference facilities features the latest in technology and business support services, including:

• Wireless High-Speed Internet
• LCD Projectors and Monitors
• High-quality Video And Audio Conferencing
• Dry Erase Boards
• On-site Receptionist With Secretarial And Concierge Services (including printing and copying)
• Affordable Full Food And Beverage Catering

How to Book Conference Room Facilities

• Use our easy online reservation system to search over 5,500 conference facilities worldwide.
• View real-time availability and rates.
• Reserve the space you want in three minutes or less.

Davinci’s Professional Meeting Planners

It’s so easy, you can do everything yourself. However, we understand that organizing a conference is often stressful and time-consuming. That’s why Davinci also has professional meeting planners on hand to help you with all the details so your event runs smoothly while being not only productive, but also impressive.

For handling all the logistics, you can count on our planners to:

• Reserve the right space in a desirable location
• Book food and beverage catering
• Assist guests with registration
• Greet guests on arrival
• Offer concierge services

Whether you do it all yourself or count on our assistance, now is the time to book conference room facilities from Davinci!

Shared Office Space

Hot desking, flexible workspace.

• A lobby greeter that gives a great first impression to your guests
• Comfortable office furnishings
• Regular cleaning services
• State-of-the-art technological equipment, including high-speed internet and audiovisual presentation tools
• Business services, such as printing and faxing
• Package shipping and receiving

ABOUT DAVINCI

Customer care.

• Instant Offices
• Easyoffices
• The Instant Group
• Coworking Insights
• Coworkintel
• Davinci Meeting Rooms
• Davinci Virtual
• © 2024 Davinci Meetingroom

WHERE TO NEXT?

Fair rates for well-crafted slide decks. Message me.

Fair rates for well-crafted slide decks.

Business Inspiration

Size matters: Presentation space

February 9, 2023

Picture this: You arrive at a conference hall, excited to hear the speakers and get some great industry insights. In an instant, your enthusiasm is crushed as you’re forced to take a spot right up against the speaker’s plinth. An overcrowded venue – ah, a tragedy. The frustration is similar to the feeling of standing beside a blaring coffee machine at a much-anticipated concept launch. Don’t let your own audience suffer this way.

5 Presentation venues explained

Below you’ll find a list of meeting venues, with details about their capabilities and limitations. I’ll give you some tips for each, and explain how to optimize the spaces to ensure your audience experiences something memorable. 

Don’t have time to read the full blog? Skip to the venue type you’re most interested in:

• Go Rouge – Unique Venue Ideas  →

1. Private rooms to large boardrooms – Co-working Spaces

Workspaces are not new to freelancers and small business owners. But in the world of full-time employees and start-ups, these locations are rather novel. 

Co-working spaces are not only a great place to immerse yourself in peace and focus. They’re also a dynamic location for your next keynote presentation . Most, if not all, co-working centers offer private rooms with all the right technology to bring your presentation to life. 

Key factors to look out for when choosing a co-working meeting room:

• The view – Don’t fall for the room with the best view. You want your audience to focus on your presentation, not the twinkling seaside. Opt for the nifty wallpapered room instead. If you really want a pretty view, choose a room overlooking a quiet scene, with little movement outside (which won’t distract your audience).
• Arrival time – Does the workspace allow you to arrive a half-hour early to set up? Ask for that opportunity. You should feel prepared when starting the meeting.
• Parking – Often workspaces are tucked away between busy city streets. Find a workspace that provides parking nearby and be sure to let your guests know the parking situation. 
• Traffic – Not the honking kind. If it’s a busy co-working space, try to book a room that’s away from all the foot traffic. Too much external movement can easily turn your audience’s attention away.

Also, read the “ key points to look out for when choosing a conference center ” as they relate to co-working spaces too.

2. Keep it intimate – Coffee Shop Meetings

Meeting 4 or fewer people? Opt for a coffee shop. Gathering around a little café table sets the perfect scene for an intimate but professional discussion. Being up close and personal with your audience helps you to gain their trust. 

Key factors to look out for when choosing a coffee shop:

• Privacy – You need a space where you can discuss potentially confidential details, while not being bunched up together like a bouquet of roses. In other words, choose a table that is spacious and away from the crowd. 
• Comfort – Look for the table with the comfiest chairs. Physical comfort puts your audience at ease mentally, freeing up brain space for them to take in your fabulous presentation. 
• Noise – A venue with live music and young crowds is not the way to go. Your listeners need to concentrate on you, not the background noise.

Pro tip: Mention to your waiter beforehand that you’ll be in an important meeting and suggest they only come to the table a few times For example, once when your clients have taken a seat and the next when you’ve closed your laptop to mark the end of the important section to the meeting.

3. Stick to traditions – Conference Centers

Conference centers are a fool proof presentation venue. Generally speaking, these centers are best for large gatherings. However, some centers do have smaller rooms too. 

Key factors to look out for when choosing a conference center:

• Seating – How many people will be attending your presentation? Make sure there is enough seating in your venue to fit everyone. You wouldn’t want anyone standing, stealing your limelight.
• Electronics – With big centers, you’ll need a lighting expert, a sound engineer and an easy to view screen.
• Snacks – Will there be more than one speaker? If so, ensure that there is a snack hall for the intermission. Additionally, if guests have to pay for snacks at the presentation venue, make sure that various payment options are available and convenient.
• Facilities – Does the venue have easy parking? Are there working toilets, clean water, and large windows showing the sky rather than busy streets? These will all affect how much your spectators enjoy your presentation.

Remember , first impressions are everything. Find a conference center that is in a neighborhood which gives off the vibe you want your clients to feel from you. For example, if you’re pitching to a Fortune 500 company, you should go for a high rise building near important landmarks.

4. Be a time saver – Home Office Space

Time and money is not always on our side. Using your home as a presentation space is a convenient option, especially if you want or have a global audience. And, if the pandemic has taught us anything, virtual presentations can be done… and can be done well. 

Key factors to consider when setting up a virtual presentation venue:

• Background – It’s a fact, your viewers are going to judge what’s on the screen around you. So set up a calm scene or choose a spot in your home that is clutter-free. 
• Tech – Zoom, Google Meet, Microsoft Teams, Skype, you name it, become a pro at presenting, sharing your screen, and using all features of your chosen software, before your meeting. You don’t want to show your presenter notes by mistake, do you? 
• Camera – Consider getting yourself a good webcam to up the quality of your video. A better camera shows more professionalism.
• Lighting – Ring lights are all the rage but if you have a window in front of you, that’ll work equally well (sometimes better). 
• Sound – Though some meeting platforms have background noise reduction technology it’s still wise to keep the washing machine off or ask your kids to play in the garden away from your window.  

Pro Tip: Wear glasses? See how expert, Gia Goodrich, suggests lighting tips for key speakers with glasses .

5. Go Rouge – Unique Venue Ideas

Make yourself memorable by choosing a presentation venue that your audience wouldn’t even think of. These are best for once-off pitches or product launches where you want to gain people’s attention and get them to start talking and invest in your idea. For example: 

• Art Galleries or Studios
• Abandoned Buildings
• Gin Distilleries or Breweries

Key factors to remember when choosing a unique venue:

• Acoustics – Sometimes a great sound technician just isn’t enough. The presentation space itself contributes to the sound. For instance, a huge empty hall will have great acoustics while a smaller venue may not. Think about what you need and go from there. 
• Visibility – If you and your screen can’t be seen from every point in the presentation space, it’s best to find a different venue.
• Help – You can’t be a master of everything. And in any case, you want to focus your attention on your guests and the points you’re making. Hire people to help you with everything else. 
• Weather – Outdoor venues and abandoned buildings will be affected by weather. If it’s wintertime, stick to safer options. 

Master your presentation venue choice 

So what are the key takeaways? Make sure the size of the meeting room is an appropriate size for your audience. And, ensure the surroundings match the concept you want to talk about. Most importantly, get all eyes on you – no external distractions! 

I provide professional presentation design services specializing in PowerPoint, Keynote and Google Slides. 

Follow me on social:

Buy me a coffee

Enjoying the content? Show your appreciation...