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Cover Letter For Schengen Visa: How To Write & Template

Last Updated : Jan 15, 2024

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30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

  • Visa application form, duly dated and signed with attached passport-size pictures
  • Passport, showing my travel experience
  • Travel Insurance , coverage of €30,000
  • E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
  • Hotel reservations for our holidays in Norway and Germany
  • Employment and leave records that list my planned return date to work and any permitted leaves
  • Bank statements of Payslips and savings account as evidence of my earnings.
  • Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

  • Copies of my marriage and birth certificates proving that I have a spouse and children in the US
  • A copy of the title deed to a property that I own
  • An employment letter from my employer

Planned Itinerary:

  • November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
  • November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
  • November 18, 2022 – Travel To Marvik and stay there for 4 days
  • November 22, 2022 – Travel from Marvik to Frankfurt
  • November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless. 

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas. 

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters. 

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa. 

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

German mission in US

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

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Cover Letter For Schengen Visa Application With Samples 2022

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Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

  • The purpose of your trip to Schengen Member States or States
  • Proof of how you’ll fund your trip (your finances or guarantors)
  • If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
  • An overview of your diary, which also explains why you chose to apply at a particular delegacy.
  • Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
  • You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

cover letter for visa application italy

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

  • Visa application form, duly filled and signed along with biometric pictures
  • Travel Insurance, with coverage of €30,000
  • Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
  • Hotel reservations for our holidays in the Spain and France
  • Employment and leave approval letter which as well as the dates which I am expected to return to work
  • NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

  • Attached copies of your medical records about your condition
  • Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

  • March 20, 2021 – Flight from Islamabad to Milan via Flight Number
  • March 21, 2021 – Sightseeing in Italy
  • March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
  • March 24, 2021 – Sightseeing in the Spain
  • March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
  • March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
  • March 30, 2021 – Chateau de Versailles
  • March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
  • April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

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In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

  • Accomplished application form for Schengen visa with photo.
  • Round trip flight ticket confirmation.
  • Proof of accommodation Hotel Booking.
  • Proof of identity Copy of Passport.
  • Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
  • Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
  • Employment Letter & NOC (Attested from Chamber of Commerce).
  • Proof of income Salary Slips & Payroll Account Statement.
  • Proof of Fund Bank Account Statement & Bank Certificate.
  • Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

  • March 2, 2020 – Flight from Islamabad to Rome
  • March 7, 2020 – Sightseeing in Italy
  • March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
  • March 11, 2020 – Sightseeing in the Milan
  • March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
  • March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
  • March 17, 2020 – Piazza San Marco
  • March 20, 2020 – Travel from Paris Venice to Rome
  • March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample

Schengen Visa Cover Letter Sample For Medical Purpose

Cover Letter For Schengen Visa Application

Hope You Will Get The Benefit From This Article

Read More: How To Write The Perfect Cover Letter For Canada Visa

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Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

schengen visa cover letter

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

  • Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

  • Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

  • Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

  • Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

  • Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

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Schengen Visa application: Itinerary and the 90/180 rule example

Embark on your European dream with ease and confidence! Navigating the Schengen Visa application can be daunting, but with the right guidance, your journey through Europe's heart can be as smooth as the Seine River.

At iVisa, we've honed our expertise to make your Schengen visa application a breeze, especially regarding the pivotal aspect of your itinerary and how to plan around the so-called 90/180 rule .

Get expert tips and info about planning your European itinerary and applying for a Schengen Visa in this guide!

tourist brandebourg happy

Understanding the 90/180 rule in the Schengen Zone

The first thing to learn is how to plan your trip according to the 90/180 rule .

It allows you to explore the Schengen area for 90 days Per Entry within every 180 days . This rule ensures you have ample time to uncover Europe's treasures, from the bustling streets of Paris to the serene landscapes of the Finnish countryside, while adhering to the strict Schengen rules.

How does the 90/180 rule work?

Let's clear up some confusion about this rule to help you plan your trip:

Calculation: The 180-day reference period isn't fixed. It's a moving window based on the current date and the past 180 days . Calculate the days you've spent in the country based on the last 180 days from today.

Counting days: Every day you spend in the Schengen Area counts towards the 90 days, including the day of arrival and departure.

Examples of Schengen itineraries and the 90/180 rule

Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone:

  • Short stays (single-entry):

A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit.

  • Extended travels (multiple-entry):

A traveler visits Germany for 10 days, leaves for the UK (non-Schengen), and returns after 20 days to spend another 30 days in Spain. Both stays are counted separately, totaling 40 days of their 90-day limit.

  • Maximizing your stay (multiple-entry):

An individual plans a European itinerary, entering the Schengen Zone on June 1st and staying until August 29th (90 days). They must leave the Schengen Area by August 29th and cannot return until 180 days after their initial entry on June 1st.

Tips for planning your Schengen Visa itinerary

When applying for your Schengen visa, your itinerary is more than just a plan, it's a narrative of your journey that you must submit during your visa application.

Ensure it includes:

Entry and exit dates: Clearly outline your arrival and departure dates, adhering to the 90/180 rule, including a return flight or transport ticket.

Accommodation details: Whether it's a cozy Airbnb in Amsterdam, a friend or family member's house in Paris, or a boutique hotel in Bratislava, include where you'll be staying and submit any booking confirmations.

Travel plans: Highlight the countries and cities you plan to visit. Dreaming of exploring the fjords of Norway or the beaches of Greece? Let your travel itinerary reflect that and include any transportation options you plan to use, such as flight tickets.

The importance of a return flight ticket for your Schengen Visa application

Your application must include proof of a round-trip or onward flight itinerary , showcasing your commitment to return home after your European escapade.

Even embassies and consulates understand that it's unreasonable to expect applicants to purchase complete airline tickets upfront. They often advise getting a ticket with a 'free cancellation' option if you do decide to book in advance.

The European Union's visa consulate guidelines state: "A round trip reservation or itinerary with dates and flight numbers specifying entry and exit from the Schengen state is required. Some Schengen authorities accept the itinerary when applying for the visa but request the original air ticket when collecting the visa."

Using a dummy flight ticket for your Schengen Visa application

A dummy ticket, sometimes called a fake ticket or dummy booking , is essentially a mock flight reservation. People often use these as a stand-in for proof of onward travel in various situations like visa applications, immigration requirements, or other travel-related needs without buying a real ticket.

These mock tickets can be generated through different online tools or services, providing what appear to be flight reservation confirmations. Based on our experience, we strongly recommend avoiding fake flight itinerary generators for creating dummy tickets . These aren't only fraudulent but can also jeopardize your visa application and put you at risk of being denied boarding.

Writing a cover letter including an itinerary for Schengen Visa applications

Let's delve into how to effectively write a cover letter and include a sample itinerary for a Schengen visa application .

This is a crucial part of the application process, as it provides context to your travel plans and ensures that you comply with regulations like the 90/180 rule.

Purpose of the Schengen Visa cover letter

The cover letter serves as a personalized explanation of your travel intent, itinerary, and plans during your stay in the Schengen Area.

It acts as a formal introduction and supports your application by providing details that may not be clear from the application form alone.

What to include in your Schengen Visa cover letter

Here are some essential details to include in your cover letter :

Personal information: Start with your name, date of birth, and contact details.

Proof of ties to your home country: Explain your reasons for returning, like employment, family, or educational commitments.

Financial means: Mention your financial arrangements for the trip, indicating you have sufficient funds to cover your stay and details about your employment.

Closing statement: Conclude by affirming the accuracy of the information provided and your intent to abide by the Schengen rules.

Reason for traveling: Include why you want to visit a Schengen country.

Other info: If you were unable to submit any of the required documents, explain why.

Travel dates: Start with your arrival and departure dates, ensuring they're within the stipulated 90-day limit in a 180-day period. Include your main transportation details, like flights or trains, especially those showing your entry into and exit from the Schengen area.

Accommodation and logistics: Provide details of your accommodations for each destination on your route. If you're staying with friends or relatives, include a letter of invitation from them. Also, outline your internal travel plans, showing how you intend to move between different Schengen countries or cities.

aurora borealis northern lights

Schengen Visa cover letter example including itinerary

Here's a helpful guide with a sample cover letter for your Schengen Visa application. You can adapt this letter based on your personal info, situation, and reason for traveling.

Sample cover letter for a Schengen Tourist Visa

Incorporating this detailed itinerary helps visa officers better understand your travel plans, increasing the chances of a successful application.

[Current date]

[Destination of main destination country] Embassy

[Destination embassy address in the country of application]

Dear Sir or Madam,

I am writing to apply for a Schengen visa for my upcoming visit to [country 1, country 2, etc.], planned for the period of [date, year until date, year]. I will travel [solo or indicate people in your travel group], primarily for [tourism, business, or other] purposes.

My itinerary includes exploring [famous landmarks in countries such as …]. Additionally, I am eager to experience [other landmarks or regions in the destination country].

During my trip, I also intend to visit [other country on itinerary] from [date until date] to meet a family member who resides in [town or city]. My accommodation during this time will be at my friend's residence. I will then travel to [next destination] to continue my tour, concluding in [last town/city] on [date, year].

I am currently employed at [name of company/organization] as a [job position], where I have been working for [number of years]. My annual salary is [salary amount]. Enclosed is a No Objection Certificate from my employer, granting me leave for this period.

I will be self-financing my travel and have attached proof of my financial capability to support myself during my stay.

Here is a detailed itinerary of my activities:

I have enclosed the following supporting visa application documents:

Schengen Visa Application Form

A copy of my passport

Flight and train ticket reservations

Schengen Visa Travel Health Insurance policy

Hotel reservation receipts

Letter of invitation from my family member

No Objection Certificate from my employer

Bank statements for the last six months

I trust that the information in this letter will be sufficient for a positive response to my application. Thank you for considering my request, and please feel free to reach out if you need any additional details.

Best regards,

[Your name]

[Your address]

[Your phone number]

[Your email address]

What else to expect during your Schengen Visa application

When applying for a Schengen Visa, it's important to be prepared for the entire process. Here's an overview of what you can expect:

Document verification: The consulate will thoroughly check all submitted documents, including your passport, application form, photos, travel insurance, flight itinerary, proof of accommodation, and financial means.

Interview: Most applicants must attend a visa interview. Expect questions about your trip, such as the purpose of your visit, your itinerary, and your ties to your home country.

If it's your first Schengen visa in the past five years, you must also provide biometric data (fingerprints and a digital photograph).

Here are some extra tips for a successful Schengen Visa interview.

Visa decision: After processing, you'll be informed of the decision. If your visa is approved, check the visa sticker for any errors and be aware of the validity period and the number of permitted entries.

Possible need for adaptability: Be prepared for possible changes. For example, travel restrictions or policy changes can affect visa processing. Remember, each Schengen state may have slightly different requirements or processes, so it's essential to check the specific requirements of the country you're applying to.

Being well-prepared and understanding what to expect can make your visa application process smoother and less stressful!

Need more info about the Schengen Visa requirements and itinerary?

We offer a simplified online application for the Schengen Visa . Use our Visa Checker Tool to check your visa needs and apply instantly online! When applying with us, you'll receive the following benefits:

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If you have any other questions, please contact our customer support team via online chat or email at [email protected] . We're happy to help!

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  • iVisa is NOT affiliated with any government agency. This app does not provide legal advice and we are not a law firm. None of our customer service representatives are lawyers and they also do not provide legal advice. We are a private, internet-based travel and immigration consultancy provider dedicated to helping individuals travel around the world. You may apply by yourself directly on the various government websites. For government source information, please visit our product pages.

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How to Write a Winning Cover Letter for Italy Student Visa

How to Write a Winning Cover Letter for Italy Student Visa

Are you considering applying for a student visa to study in Italy? The cover letter for Italy student visa you submit plays a crucial role in determining your success. In this comprehensive guide, we’ll delve into the key elements that can make your cover letter for Italy student visa stand out and increase your chances of being accepted.

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Table of Contents

The Importance of Your Cover Letter

A cover letter for Italy student visa is an important part of your student visa application to Italy. It is your chance to introduce yourself to the visa officer and explain why you want to study in Italy. Your cover letter for Italy student visa should be well-written, informative, and persuasive.

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Your cover letter for Italy student visa is perhaps the most critical component of your application. It serves as a concise summary of your qualifications, answering essential questions about your eligibility, skills, and background. To create a compelling cover letter, let’s explore the do’s and don’ts.

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What to Avoid in a Cover Letter for Italy Student Visa

Mistakes in Cover Letter for Italy Student Visa

Inadequate Formatting

Firstly, avoid the wrong format. Your cover letter should not exceed one and a half pages. Stick to accepted formats, as deviating from them could put in danger your chances of approval.

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Excessive Bold Statements

While confidence is essential, using too many bold statements can come across as arrogant. Maintain a balance between expressing your strengths and maintaining humility.

Avoid the use of tables within your cover letter. They can disrupt the flow and readability of your content.

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Structuring Your Cover Letter for Italy Student Visa

Sample Cover Letter for Italy Student Visa

Your cover letter should be structured logically to provide a cohesive narrative. It should comprise four main sections:

1. Opening Statement

Begin your cover letter with a strong opening statement. Include your name, passport number, the course you intend to pursue, and the university’s name. These details should be clearly stated.

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2. Past Experiences

In the second paragraph, delve into your past experiences. Discuss your previous educational background, including your previous university, your academic performance, any relevant training or internships, projects, skills, and life experiences that have inspired you to pursue this course in Italy.

3. Present Aspirations

The third paragraph should articulate your present aspirations. Explain why you have chosen this specific university, detailing the modules, subjects, and the university’s ranking that appeal to you. Convey your strong motivation to study here.

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4. Future Goals

In the fourth paragraph, outline your future goals. Describe what you plan to do after completing your course, including your intention to return to your home country.

Concluding Details

In the final paragraph, provide concise information about funding, sponsorship, travel dates, flights, accommodations, and insurance. Ensure this section is concise, with a focus on the essential details.

The Italian government requires all student visa applicants to demonstrate that they have sufficient financial resources to support themselves during their studies. You can do this by providing a bank statement showing your savings or a letter from a sponsor who is willing to support you financially.

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Personal Touch in Italy Visa Cover Letter

While this guide provides an overview of creating a winning cover letter, remember that authenticity is key. Your cover letter should reflect your unique experiences and aspirations. Writing a cover letter from your heart and personal perspective will make it more compelling and convincing.

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Sample Cover Letter for Italy Student Visa

cover letter for visa application italy

To dive deeper into the world of crafting an exceptional cover letter for your Italy student visa application, I encourage you to explore ‘ DIY Résumé and Cover Letter Kit .’ You can find it Here .

Here is an example of a winning cover letter for an Italy student visa:

Dear Visa Officer,

I am writing to apply for a student visa to study at the University of Bologna in Italy. I have been accepted to the Master of Science in Computer Science program, and I am very excited about the opportunity to study at one of the world’s leading universities.

I have always been interested in computer science, and I have excelled in my studies at my home university. I have a strong academic record, and I have received several awards for my achievements. In addition to my academic work, I have also been involved in several extracurricular activities, including the computer science club and the student government.

I am interested in studying in Italy because of its rich history and culture. I am also excited to learn from some of the world’s leading computer scientists at the University of Bologna. I believe that studying at the University of Bologna will give me the skills and knowledge I need to achieve my career goals.

I will be financing my studies through a combination of scholarships and savings. I have already been awarded a scholarship from my home university, and I have saved a significant amount of money over the past several years.

I am committed to returning to my home country after completing my studies. I am eager to use the skills and knowledge I gain in Italy to contribute to the development of my country.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely, [Your Name]

Read How to Write a Motivation Letter / Statement of Purpose

In conclusion, your student visa cover letter is your opportunity to present yourself as an ideal candidate for studying in Italy. By following these tips, you can write a winning cover letter that will increase your chances of getting a student visa to Italy.

While this guide offers valuable insights, it’s essential to craft a cover letter that represents you accurately. Good luck with your application! If you require further guidance, feel free to contact me at [email protected] .

Remember, a well-crafted cover letter can significantly impact the outcome of your student visa application. Best of luck with your academic journey in Italy!

DIY Résumé and Cover Letter Kit

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ITALIAN SCHENGEN VISA Requirements & Application Process (VIA Center)

ITALIAN SCHENGEN VISA Requirements & Application Process (VIA Center)

By continuing to read this article, you agree to double check with the authorities or other concerned entities for the latest updates.

When we first toured Europe, we visited 16 different countries with a Germany-issued Schengen visa. But to our surprise, there was one destination that totally captivated us — ITALY. This boot-shaped Mediterranean state spoiled us with its delectable cuisine, jaw-dropping architecture, awe-inspiring sights, and enlightening history. We stayed in Italy for two weeks, but we knew from Day 1 that it would not be enough and that a return trip was bound to happen sooner or later.

Sooner, it turned out. Just a couple of years later, we found ourselves collecting all the documents needed to complete another Schengen Visa application. But this time, we were praying to the visa gods of Italy.

cover letter for visa application italy

This wasn’t the first time we applied for a Schengen visa, but of all our visa applications, this made us the most nervous. Italy is notorious within my travel circles as one of the strictest when it comes to evaluating applications. I can only assume that the main reason is the sheer number of Filipino workers in Italy, around 170,000 documented OFWs plus tens of thousands undocumented. If online sources are to be believed, Italy has one of the highest rejection rates, along with France and Spain. But our plan involved staying in Italy the longest so we had to try.

We’re thankful that we did. As we began preparing, we realized that — yes, it is strict — but the process is also a lot easier and more straightforward. We applied via the PIASI VIA Center (Visa Information and Application Center). No prior appointment needed and no soul-crushing interviews. It was pretty fast too. I was granted a visa after only 4 days!

Anyway, here’s how to apply for an Italian Schengen Visa.

WHAT'S COVERED IN THIS GUIDE?

WHO CAN APPLY FOR AN ITALY-ISSUED SCHENGEN VISA?

Apply for an Italian Schengen Visa only if one of these apply to you.

  • You’re going to Italy or Vatican City ONLY and will not visit any other country.
  • You will visit two or more Schengen countries but you will stay the longest in Italy.
  • You will stay in multiple Schengen countries for exactly the same number of nights, but Italy is your point of entry (first in your itinerary) in the Schengen area.

I noticed that Schengen embassies count the number of nights when determining where the applicant would be staying the longest.

LIST OF ITALIAN SCHENGEN VISA REQUIREMENTS

1. valid passport.

  • Current passport and previous passports
  • Must have at least 6 months validity (as required by Philippine Immigration)
  • Must have at least 3 months validity remaining from the target end of the trip or target visa expiry (as required by Italian Embassy)

2. Accomplished Application Form

You can do it online or by hand.

  • If online, you can fill it out here .
  • If by hand, you can download from here .

Make sure that you don’t leave blanks. If the field does not apply to you, write NA or N/A.

For minors, the form must be signed by BOTH parents.

3. Recent Photo

  • Both passport-size and 2×2″ photos are accepted. I submitted 2×2; Vins submitted passport-size. They accepted both.
  • Colored ICAO standard photo with white background
  • Ears should be visible. Lips must be closed.
  • You must be wearing collared shirt or blouse.

4. Introduction Letter

This is highly encouraged. Because there is no interview with the consul or visa officer, you won’t have a chance to explain your purpose of travel in detail or clarify things you think they might find confusing. Having a cover letter can help your case.

Here’s a sample:

cover letter for visa application italy

5. Proof of Available Accommodations

  • Hotel booking under the name of the applicant. You may book from hotel booking websites and choose properties that allow FREE CANCELLATION so you can cancel easily in case the application is denied.

Klook TPT2024

IF INVITED BY SOMEONE IN ITALY

  • Letter of invitation. I think the letter has a standard format, but we don’t have a copy.
  • Proof of citizenship or permit of stay of the inviting party
  • PSA/NSO documents to prove relationship, if the inviting person is a relative. These may be birth certificates, a marriage certificates, or combination of them.

6. Photocopy of Passport Pages

  • Photocopy of the bio page (page 2) and last page (In case of Emergency page) of the valid passport
  • Photocopy of previous visas and immigration stamps on current and previous passports

7. Proof of Employment

IF EMPLOYED:

  • Certificate of Employment
  • Approved Leave of Absence
  • Latest Income Tax Return (ITR)
  • Approved Travel Authority (For government workers only. Ignore if not applicable.)
  • Professional License Card (PRC Card, only if applicable. Ignore otherwise.)

IF SELF-EMPLOYED:

  • Business license/permits
  • BIR Registration
  • SEC Registration (corporation) / DTI Registration (sole proprietor)
  • Financial Statement with Company Income Tax Return
  • GIS (General Information Sheet of company, if corporation)
  • Articles of Incorporation (if corporation)

The copies of GIS, BIR Plate, and Articles of Incorporation are not in the official checklist, but we were told that they are also required. Thankfully, we had a soft copy of the docs they wanted so we just printed them out at a nearby computer shop and submitted the lacking docs that same afternoon.

IF STUDENT:

  • Certificate of Enrolment
  • Approved Leave of Absence (if traveling within school months)

8. Proof of Financial Means

  • Bank certificate supported by corresponding statement of account or passbook, showing 6 months of account history
  • International credit card statements
  • Land titles or copy of proof of real estate property
  • For minors, proof of financial means of parents or legal guardian

9. Travel insurance

  • Minimum coverage of €30,000 (with additional 15-day allowance beyond your travel dates).
  • Must be valid and accepted throughout the Schengen area.
  • Must be purchased from an accredited company.

PGA SOMPO TravelJOY Plus SUPREME plan is specifically designed for Schengen visa applications. It’s perhaps the easiest insurance to get online. The Poor Traveler readers can also enjoy a special rate when you book on the PGA Sompo website and use the promo code: WORTHIT .

TravelJoy PGA Sompo Code

10. Identity Documents

  • PSA/NSO-issued birth certificate
  • If married, PSA/NSO-issued marriage certificate
  • If minor or student, notarized Affidavit of Support signed by BOTH parents
  • If minor and not traveling with parents, DSWD Clearance

11. Complete Itinerary

Your itinerary must reflect the dates you indicated when you accomplished the application form. Below is a sample. This is the format I followed. You can also download an editable version here .

cover letter for visa application italy

12. Flight Reservations

Including outward and return flights. We also submitted all the flights we plan to take within the Schengen area. Make sure your document has a Passenger Registration Number (or reservation number).

To avoid wasting money, DO NOT PURCHASE TICKETS until your visa is approved. You just need to reserve .

Find a travel agency that can reserve flights for you. In our case, we got all our flight reservations from Gazelle Travel and Tours. You can reserve flights here: HOW TO GET FLIGHT RESERVATIONS

cover letter for visa application italy

13. Visa Fee

Here’s the cost of Short Term Visa (Tourism/Visit) when I applied:

12yo or older = 60€ (P3519) 6-11yo = 35€ (P2053) 5yo or younger = FREE

However, there is a report that visa fees across all Schengen embassies have increased to EUR 80 per applicant.

In addition, you also need to pay the P1450 handling fee charged by VIA PIASI. According to their website and the matrices on site, the handling fee is only P1350, but we were charged P1450. I’m not sure if we were charged an additional P100 for something else.

Anyway, that’s a total of P4969 .

You can get FLIGHT RESERVATIONS, HOTEL RESERVATIONS, and TRAVEL INSURANCE online! We got in touch with Gazelle Travel and Tours, a DTI-registered DOT-accredited travel agency so they could easily offer these services to our readers. For the rates and more info, read: FLIGHTS AND HOTEL RESERVATIONS

cover letter for visa application italy

Read: FLIGHTS AND HOTEL RESERVATIONS

How to apply for an italian schengen visa, 1. complete the required documents..

Gather all the requirements as listed above. You might also want to download this checklist , so you have an easy reference.

For easier processing, arrange your documents according to the order above. We also arranged the photocopies of our stamps and past visas according to how they appear on our passports.

Although there is no specified paper size, we decided to print all our docs on A4-size paper because it is the European standard.

2. Submit the requirements to the VIA Center.

Here are the addresses and business hours of the PIASI VIA Center in Makati and Cebu.

VIA Center Makati 3F Allegro Center, Chino Roces Ave, Makati, 2284 Metro Manila, Philippines Phone: +632-845-9200 / +632-845-9215 Email: [email protected]

VIA Center Cebu 1004 Keppel Bldg, Cardinal Rosales Avenue Cor Samar Loop, Cebu City, 6000 Cebu, Philippines Phone: +63-32-412-7447 Email: [email protected]

You can schedule an appointment or you can simply walk in.

If you wish to book an appointment, you may secure a slot by phone. Here are the details:

Appointment Hotline: (02) 845 9200 Call hours: Monday to Saturday, 8am-6pm Closed: Sundays and public holidays

But an appointment is OPTIONAL. You can simply show up at VIA Center. That’s what we did. We simply walked in! They accept visa applications in the following times:

VISA APPLICATION HOURS Monday to Thursday, 8am to 2:30pm Friday, 8am to 1:30pm Closed: Saturdays, Sundays, Public Holidays

If you’re applying in Makati, go to the second floor. Although the main office is on the third floor of Allegro Center, their receiving area for walk-in applicants is on the second floor. Here’s our experience.

  • Approach the first counter right after the door. The staff will briefly check your application form and photo.
  • Register on their logbook.
  • Get a queue number and information form. This short form will ask you about your application and how you want your passport to be returned: by pickup or by delivery.
  • Take a comfortable seat and wait for your turn. Use this idle time to fill out the information sheet.
  • Once your number is called, approach the counter and submit your documents. They will check each document meticulously so it will take some time. If you choose to have your passport delivered, you will have to take care of it here too. You will be asked to go back to your seat and wait for the Biometrics collection.
  • Once called, approach the Biometrics counter where a staff will take your fingerprints.
  • Climb to the third floor and find the cashier.
  • Make payment! Cash only. Don’t forget your acknowledgement receipt AND official receipt.

That’s it! You’re done! VIA Center will then forward your application to the Italian Embassy, which will be the one evaluating it.

In my experience, the whole processing took 3 hours. It should have been 2 hours, but they said we were lacking a couple business documents so we had to go out, print out those docs, and wait for our turn again.

3. Claim your passport and visa.

When the results are in, you will receive a call from VIA Center telling you that the passport is already with them and that it’s ready for pick up or delivery.

We were told that we can only pick up our passports at these times.

PASSPORT RELEASING SCHEDULE: Monday to Friday, 3pm-5pm ONLY.

We got a call from VIA only 4 days after we submitted our application. This was the fastest Schengen visa application I have experienced! But according to the VIA staff, the average wait is 15 days.

ITALIAN VISA FREQUENTLY ASKED QUESTIONS

1. how long does the entire italian visa application process take.

According to the VIA staff we talked to, the average is 15 days.

Some take longer. In some cases, applicants have to wait over a month. Some get theirs much shorter — 10 days, 7 days, 5 days.

In our case, the whole thing took only 4 days! Here’s my timeline:

  • July 23 (Monday) – Submitted our application at VIA Center Makati
  • July 26 (Friday) – VIA informed us that our passports were ready for pickup
  • July 29 (Monday) – We picked up our passport

I was super nervous at first because it was too quick, but according to a friend who used to work as a visa officer at a Schengen embassy, it does happen occasionally. It’s probably because this was my fourth Schengen visa and I had been to Italy before.

2. How early should I apply for an Italian Schengen visa?

The earliest you can lodge your application is 3 months (90 days) before your intended travel date . If you apply earlier than that, they will refuse your application and tell you to return at a later date.

Update: There is a report that you may now apply as early as 6 months before the trip, but I haven’t confirmed this yet.

3. How long is the validity of the Schengen Visa?

Depends on the itinerary you submit. The Embassy will decide based on your itinerary so take it seriously. Don’t make dummy itineraries. Make sure it’s really your plan.

4. Should I apply for a single-, double-, or multiple-entry visa?

Again, it depends on your itinerary and flight reservations. If your itinerary/flight reservations suggest you’re going out of the Schengen zone and then returning after, then apply for a double-entry visa. If you plan to go in and out of the zone many times, then go for the multiple entry visa.

Don’t apply for a multiple-entry visa if you intend to stay in Italy the entire time. There is no need for your visa to be multiple and will probably just raise more questions.

5. How much money should I have in the bank to get approved?

The embassy doesn’t disclose the exact amount they need to see on your financial documents. It also depends on the length of your stay and what you plan to do.

I add the cost of all the flights and hotel reservations I submit and then add 60 euro per day of stay in Europe. Some embassies require USD50 per day, some USD 55 per day. But to be safe, I use EUR60 per day.

Once I have the sum of it all, that’s what I consider the minimum amount that I should have in my bank account. MINIMUM. I make sure I have much more funds that that because the embassy will have a very hard time believing that you are willing to spend all your money on this trip.

Because of this, my personal rule is P10,000 per day of stay + cost of flights + cost of accommodations.

6. What are the reasons why my Schengen visa application would be denied?

This applies not just to the Italian Embassy but also other Schengen embassies:

  • You can’t prove that you intend to return to the Philippines . You probably don’t have a stable job at this point, newly employed, or newly resigned, and it’s giving the impression that you plan on staying longer than your declared duration.
  • You can’t prove that you can financially afford this trip. You or your sponsor may not be in a good financial standing.
  • Your documents are inconsistent. Your application form may be stating one thing, but your supporting documents may be suggesting another.
  • Your purpose in Italy or Europe is unclear or dubious . This is why it is best to be specific when you’re detailing the reasons for your visit.

We have more detailed explanations in this post: COMMON REASONS WHY VISA APPLICATIONS ARE DENIED!

7. Do I really need flight tickets before applying?

No, you don’t need to plane tickets. If anything, you are DISCOURAGED from purchasing plane tickets so you won’t waste money in the event that your application is rejected.

Actual tickets are NOT a requirement. What you can submit is a so-called FLIGHT RESERVATION , which is different from actual tickets. “Reservations” are just proof that you have blocked these plane seats. Some airlines can hold the booking for you.

Travel agencies can also issue flight reservations. If you don’t have time to go to a travel agency, you can have it reserved online.

Our go-to travel agency for flight reservations (and travel insurance) for visa application is Gazelle Travel and Tours , a DTI-registered and DOT-accredited agency. We created a form here so you can contact them completely ONLINE:

MORE INFO: Flight and Hotel Reservations

8. do i need to submit the original copies of the documents.

VIA Center urges applicants to bring both the original and a photocopy of all documents. However, not all of the original copies will be kept by them.

Some requirements call for original copies like passports, bank certificates, birth certificate, and certificates of employment.

For others like land titles and business registration docs, they will only get the photocopy. But they will check the original copies for verification that the photocopies are indeed true copies of the original.

9. I’m applying with a group/family. Do I need to provide a copy of every document for each member?

YES. Schengen visa applications are assessed individually . According to the VIA Embassy website, each applicant must have their own set of requirements.

For example, if there are 4 members of the group/family and all of you will be using the same bank account as proof of funds, you can use that one bank account but provide 4 original copies of the bank certificate, one for each member.

10. Is personal appearance required?

Most of the time, YES.

Part of the process is Biometrics collection, in which they need your fingerprints, so the applicant must be there. However, according to the VIA staff that processed my bio, some applicants who have existing biometric records in the Schengen system may not need to show up. But because it’s hard to tell whether the copies are reliable, they still strongly recommend to personally appear to submit biometrics.

I had my biometrics collected when I applied at the Greek Embassy just over a year ago, but I was still asked for fingerprints.

11. I am visiting European countries outside the Schengen Zone and then re-entering the zone after. What should I answer to the “Indicate number of days” field on the application form: the total number of days in Europe or just the number of days within the zone?

I had this same problem. Our plan was to spend 46 days in Europe but only 22 of those would be spent within the Schengen area: 18 days initially then we’ll go out and re-enter the zone again and spend 4 more days inside.

Initially, I entered the total number of days in Europe, 46 days. But the VIA Center staff told us to write the number of days within the Schengen area, 22 days. But because I had already written 46 days, she instructed us to just add (22 DAYS IN SCHENGEN) , enclosed in a parenthesis, by hand. So my final answer was 46 DAYS (22 DAYS IN SCHENGEN) .

I’m not sure if that’s right. I just followed their instructions. We were still granted a suitable visa, so I guess it was okay.

12. On the Schengen Information section (Page 5) of the VIA online application form, what if I have more than one visas?

cover letter for visa application italy

On Page 5 of the VIA application form, one field asks: “Schengen issued during the past 3 years?” It’s followed fields where you’re supposed to enter the validity dates of the past visas.

The problem is, it seems to be impossible to enter more than one visas.

What I did is, I just entered the validity dates of the latest Schengen visa that I had.

13. On the Fingerprint Information section (Page 6) of the VIA online application form, what am I supposed to answer?

cover letter for visa application italy

There are only two fields on that page. Here’s what I answered:

  • Fingerprints collected previously for the purpose of applying for a Schengen visa for the past 3 years? – If you have applied for a Schengen visa before and the embassy (any Schengen embassy) collected your fingerprints within the past 3 years, answer YES. I answered YES because I remember the Greek Embassy took my biometrics 2 years ago.
  • Finger Print Validity. – I don’t know what to answer here exactly, but I just entered the date my fingerprints were last collected by a Schengen Embassy.

14. What to answer to the PERMIT INFORMATION section (Page 7) of the VIA online application form?

I was perplexed by this too because there was no description. I didn’t know what to answer.

cover letter for visa application italy

Thankfully, I found a Schengen Visa Application Form guide on the website of the French Embassy! The French to the rescue!

According to it, it’s specifically asking for: Entry permits for the final country of destination , where applicable.

“Fill this space only if you do not have the nationality of your country of residence and present your visa or your permit with a photocopy.”

Because I am a Filipino residing in the Philippines, it means it doesn’t apply to me. So I ticked NO .

15. On the Members Information section (Page 9) of the application form, there are tick boxes that read “by a applicant”, “by a sponsor”, and “means of support”. What are these?

cover letter for visa application italy

The header of that section is missing. You’re supposed to fill in the blank. What it’s actually asking is this: “Cost of travelling and living during the applicant’s stay is covered ______.”

If you will be shouldering your travel expenses, tick “BY APPLICANT.” Then choose the means of support that you will be using. DO NOT tick the “BY A SPONSOR” box. That’s only for sponsored applicants!

16. What does an Italian Schengen Visa look like?

17. i earn this much per month, have this much funds in my bank account, have visited these countries and have these supporting documents. will my application be approved.

I have no idea. No one and nothing can guarantee visa approval beforehand. The only person who can answer this question is the visa officer evaluating your application.

You can be adequately prepared for it, but sometimes, we just don’t know what the eff is going to happen.

Sometimes, no matter how qualified or how adequately prepared you are, you can still end up denied a visa. I have heard about cases wherein I just couldn’t figure out what went wrong. I have a friend who has a great travel history, financial records, rootedness proof. Everything was great, in my opinion. And yet her application was denied. And it’s not exclusive to Schengen visa. I know another who was applying for a Japanese visa for the third time. He meets all the items of someone who would surely be guaranteed approval, but was refused a visa, too.

18. What other countries can I visit using an Italian Schengen visa?

The Schengen Visa is a travel document that allows the holder to enter any of the 26 states that are part of the Schengen agreement. Think of it as an almost all-access pass to many countries in Europe, eliminating the immigration borders within the Schengen zone and the hassle of having to apply for a visa for each individual country. These are the countries who are part of the Schengen Zone:

Some non-Schengen countries like Croatia, Bulgaria, Romania, and Turkey also accept double- or multiple-entry Schengen visas (with certain conditions about the visa types and length of stay, among others).

For more Schengen Visa Frequently Asked Questions, check out this post: Schengen Visa for Filipinos

This article is based on my own Schengen Visa application (Tourist) via PIASI VIA Center, the official service provider of the Embassy of Italy. If you have inquiries about anything outside my personal experience, I’m afraid I won’t be of help. However, feel free to post questions in the comments section below because some of our readers might know better.

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guest

Fell in love with Italy on my first visit. I also have that feeling na kailangan kong bumalik ng Italy. Anyways, congrats on another Schengen Visa and Enjoy! Please italian dish for me❤️

Yosh Dimen

Thanks, Ailea! We’re super excited to return! :D

Rona Malang

Very informative and helpful. Thank you!

Laila

For the hotel reservations, you said it should be under the applicant’s name, and each applicant must have his/her own set of required documents for submission. But what if we are travelling as a family and booked a family room; can they also use the hotel reservation that is under my name? Thanks, Yoshke!

Hi Laila, I think okay lang. I-explain mo na lang sa letter. Ganun din yung sa amin ni Vins eh. Lahat ng hotels namin ay under my name, pero inexplain ko sa letter. We used just one letter na dalawa kaming signatories but tig-1 copy each kami na sinubmit. :)

HunterPM

Tip: If you are booking via booking.com there is a part “Guest Name” where you can specify the names of the guest, just put comma (, ) in each name, this way your hotel booking will show the names of all guest in a single hotel booking. That’s what i did when i applied visa for my mom.

Oooooooh! Thanks for sharing this!

Didn’t know this! Will try this next time!

Reva

hi. thank you for sharing. its very informative. my question is what additional documents are needed if one of the spouses is not employed, but is financially capable of travelling? thanks.

I’m a bit confused. Is it you who will be traveling but your trip will be sponsored by your spouse? Or is it your spouse who will be traveling? If it’s the latter, will you be sponsoring your spouse’s trip?

Luisa Venturanza

i got a schengen . visa already through Norway last 2014 i wasnt . able to . use my visa since i got . tied in my . schedule in USA is . that . gonna affect my . new application in Italian Embassy since i will be staying here longer

Hi Luisa, I’m not familiar with the complications of an unused Schengen visa if meron man. :S

Thomas

Thanks for sharing your wealthy information,this is an useful article for all people

Andrea

Hi! In your checklist, i saw you listed “Notarized affidavit of support” for means of support for students. Does it really need to be notarized? Thank you so much for this article btw very informative

Hi Andrea, i haven’t tried applying for or as a student, but that’s what the official checklist states, so i guess it has to be notarized.

Ok thank you again!

Ann

Hello po! Thank you very much for this very informative blog. I just have a question po on the intro letter. Me and my fiance are travelling this December and will be getting married this December yet too. This trip will be for our honeymoon. Since we have to apply for a visa now, technically we have to put single as status and leave the Philippines as married. Would there be any complication if we put honeymoon as reason in our letter? Thank you in advance.

Jan Si

I submitted my application just yesterday via the VIA center but I forgot that I have a flight on Oct 22 to Singapore.

They are saying that it will take around 15 working days for visa processing. Do you know of many instances where the visa was released around 4-5 days after submission?

Liz

Hi Jan Si, is it your first trip to the Schengen area? Did you receive your passport back with your visa yet?

In my case, it only took 4 days.

There are a few members of our Support Group who got theirs in under 5 days too.

Che2

Thank you for this blog. This gives me ideas about applying for the VISA.

I just want to ask, Sir if Financial Statement from my bank is still needed even though someone will shoulder all of my expenses in Italy? Does the Sponsor Letter not enough?

Thank you .

Yep, they will look for financial statements ESPECIALLY if you’re sponsored.

We explained the reason for that here: https://www.thepoortraveler.net/2019/07/visa-immigration-boyfriend-girlfriend/

Melody Carns

Hi! Do you know any embassy in Cebu which I can apply Schengen Visa? And is it possible to apply for a schengen visa for 30 days even though it will be my first time? I am planning to visit Europe in May 2020 with a planned entry in Paris. Thank you for your information

Hi Melody, naku, wala akong contact na travel agency sa Cebu. :(

july

Hi sir, ask ko lang po pano po gawin ulit since denied po application sa Italian embassy kahapon.. i need your thoughts lang po to advise me, what po mag apply ako ulit, since yung dating strong ties ko is my business pero hindi kasi yun naka register sa BIR kasi hindi kasi yun sakin na land or place nakiki business lang ako dun, kaya proof ko lang sa business na yun ay Brgy. Business permit lang at DTI, sa next application ko po ilalagay ko parin po ba yun na business ko? Since wala naman ako ibang work kundi yun lang po. Or baka kasi ma dedisapprove na naman ako since hindi kasi yun naka register sa BIR hinanapan kasi ni officer ng BIR sa business na yun . Need your advice lang po. Salamat sa mga sagot..

Hi July, naku, mahirap nga yan kasi pag yung proof of income or employment ang concern, mahigpit talaga sila.

You can try applying at another embassy na mas maluwag, pero baka maging problem pa rin talaga yung business mo since kulang ng documents.

Hideo

Hi, so d ko masyado na gets to.

Pero if ng apply kame ng France VISA, then gusto namen pmnta ng ibang Schengen state. Should we need to inform the French Embassy? or upon getting the VISA automatic n un n pede kame pmnta kun san san? Thanks po.

If may Schengen visa ka na, pwede ka na pumunta anywhere within the Schengen zone basta within the validity period and allowed length of stay.

anna

Hi Yoshke, hope you are well. just want to ask if we also need to book train tickets in italy when applying for schengen visa?or we can just indicate in our itinerary that we will buy train tickets when our visa is approved?and can we buy them in the train stations on the same date we travel?

Hi Anna, in our case, we didn’t submit train tickets. We only submitted the flights to and from Europe and flights WITHIN Europe, since may mga legs na lilipad talaga. Pero di kami nagsubmit ng train tickets. Not sure if ganun sa lahat or we just got lucky.

Maria

Did you submit confirmed flight details within schengen? Or just reservations lng? Wer po pwede mag avail? We are also planning to take the night train from Rome to Munich. Do we have to purchase the train tickets as well?

I submitted flight reservations to and within Schengen, not confirmed tickets. More info here: https://www.thepoortraveler.net/2017/06/flight-hotel-reservations-visa-application/

I didn’t submit train tickets, though. Only flights.

Anna

Hi Yoshke, ok thanks sa reply :) another concern ko is yong husband ko is from myanmar and im here sa singapore ,nsa pilipinas xa (balikbayan visa holder)and dun xa mag aapply ng schengen visa,meron xang small business,talyer sa harap mismo ng bahay namin at nag bubuy and sell din xa,pede na kya un as source of income nia?wala xa BIR or ITR or whatever e,brgy permit lng ang meron siya,(in his name)but meron din xa sarili bank account which have enough funds.pede q nmn din siguro isama sa requirements nia ung funds ko?what do you think?we also owned properties.

I don’t know for sure, pero I think okay lang na isama yung funds mo kasi you’re married naman. If ako nasa position mo, I would probably write a letter explaining everything and that you’re traveling together.

Hindi ko alam how much it would help because the Italian Embassy is known for being very strict. But yun ang gagawin ko. That’s just me.

thanks so much Yoshke..cross fingers we’ll get the visa!merry christmas!

Happy Holidays! And good luck with your application.

maria

Hello! I just want to say thank you because this article helped us in our visa application. My boyfriend & I applied last November 13, and our visa got approved last week of November. Italian embassy is very strict pero ‘pag complete naman requirements, there’s nothing to worry. Thank you!! Keep on helping. :)

julie

hello, tnong ko lng po base sa experience nyo, nkatnggap b kau ng call gling sa italian embassy n ready na ung visa nyo? 2 weeks n kc akong nag aantay wla prin akong nrereceive na notif. thank you

Yes po. We received a call from VIA po na pwede na iclaim.

Congrats, Maria!

Saan kayo sa Italy punta?

Lisa

Hi, hope you can help me. Would like to apply for a Schengen visa (still deciding which country where we were staying the longest.) My concern is, I am working as a freelance and just registered sa BIR last Oct so no ITR yet. I will be travelling with my ‘fiance’ and our minor daughter who were both US citizen (US passport) and does not need a visa to travel in Italy, Poland or Schengen zone. Of course my ‘fiance’ will be paying for everything. My question is how should I go about my visa application? Since my ‘fiance’ is paying for everything, can I just submit all his financial documents instead of mine?

I’d really appreciate your answer as we planning to travel next year around July. We have traveled together but only in Singapore and Thailand.

Yes, you can submit his financial docs but you will also need to submit yours. Hihingin pa rin nila yung sayo kahit sponsored.

But to be honest with you, I feel like the odds are against you. Schengen Embassies in general are much stricter sa sponsored applicants tapos working as freelance without ITR. If you want to still try, you can naman, but here’s my advice:

– Choose a less strict embassy. Given your situation, I think mahihirapan ka if mag-apply ka sa Italian or Spanish Embassy. – Submit an Affidavit of Support, notarized, and signed by your fiance – Submit proof of relationship. Since you have a child, I think you can submit the child’s birth certificate showing that you two are the parents – Submit more proof of travel history. Aside from the stamps, you can submit your photos together when you traveled to Thailand and Singapore. – Submit a cover letter

If I were in your shoes though, i-build ko pa muna yung travel history ko. I would visit other visa countries first na less strict before ako mag-Schengen. (Yun actually yung ginawa ko.) Thailand and Singapore kasi ay parehong visa-free. Makakatulong kasi if meron kang visas from other countries kahit Japan, Korea, or Australia lang.

It’s going to be an uphill battle. But I hope this helps.

Ito ay sa tingin ko lang po. Best to consult pa rin a travel agency kasi mas alam nila.

Good luck!!! Balitaan mo kami please if mag-apply kayo para makatulong din sa ibang readers. Hope na ma-approve! :)

James

just want to ask is it better to apply sa VIA center compared if i apply directly sa embassy ng italy? sayang din kasi yung fee na ibabayad sa VIA ehh. Although baka mas helpful ba mag check ng requirements beforesubmitting it sa VIA center?

Thanks in advance!!

Hi James, we haven’t tried applying directly so I can’t compare. But based on what I heard from friends who have, I think it’s less stressful to apply sa VIA. Sa VIA kasi, they will guide you talaga and tell you pag may kulang or need pa for better chances of approval.

Satchiko

Hi, was wondering if you’d know this. If you submitted your application thru VIA, will you be notified of the status by VIA as well? Or the embassy will be the one to inform you? Will it be via a text message, a phone call or email? Thanks in advance! :-)

Hi Satchiko,

In our case, VIA informed us. :)

trips

Hi, do you know if there’s any chance na pwedeng i pull out yung passport ko from the application in case the processing takes too long? I have another scheduled trip next month to South Korea. I’ll submit on Jan 13 and my trip to KR is on Feb 7. Or do you think it’s possible to request for expedited processing? Thank you!

cris

Hi – i followed all your instructions. my flight is on 28 April arriving France on 29 April where I will meet my 2 Canadian Citizen sisters. We will be staying most in Italy in our 12-day stay including our 7-day Italy-Adriatic Western Mediterranean cruise.

I have complete documents already including confirmed cruise booking, hotel accommodation and plane ticket to France.

Do you think i can file my application/complete documents on Monday 27 January 2020 – since I will already be in Makati on this date.

I am a senior citize living and working in Muntinlupa City

thanks – Mrs. Cris

Di ko po alam sa ngayon. There was news that they would be extending the application period to 6 months before the trip, but I don’t know if that has been implemented yet. :S

Maggie

How did you submit trains/plane reservations within schngen area? Do we really have a confirmed reservation? Or just right the time/date that we are planning to take? Thanks in advance!

Plane reservations, I submitted. (Not confirmed tickets. Just flight reservations.)

But for the trains, I just indicated the ones I wanted to take in the itinerary. I didn’t submit tickets.

Cj

I read your article as my guide prior to submitting my requirements to VIA. Once you received a call from them, will they tell you right away if your visa has been approved or denied?

Thank you! :)

Hi CJ, nope. They will only tell you that your passport is ready for pickup. They won’t say if approved or denied. You’ll only find out upon pickup.

MARIANNE D FRANCISCO

Hi! Just for Info. New visa fee is Euro 80 for adult

Thanks for sharing!

Issa

Hi Yosh, planing to apply once better situation na. I read in the requirements na they need flight/trains bookings upon application.. ” If travelling across Schengen countries, please submit bookings of all trains, flights and car rentals from one country to another.”

Since we can apply visa 180 days before the expected date of arrival pa Do you know a way to book (not purchase) train reservations?

Madel

I will surely use this as a guide hopefully (when miss rona stops being a diva) for my next year’s solo summer trip in Europe. I’ll apply via VIA center in Cebu. I want to stay in Italy the longest. This will be my first time traveling to Europe and a non-visa free country. I’ve been to visa-free countries like Thailand, Indonesia, Taiwan, Malaysia and Cambodia. I just registered as a freelancer last May 2020. Do you think the odds will be in my favour?

Stefan

Very informative blog!

Dottie

Hi,we are a family of 6, planning to get a shengen visa. Is it ok to make the same cover letter for each member? I have a business that will support the family’s trip. However, my husband is currently not working anymore. Although we travelled as a family, to the US several times and other asian countries already. Wil it be a problem for him being unemployed?

I think that’s OK. When we apply as a group, we only use 1 cover letter with all our names and signatures. Then each of us submit a copy of that letter.

Regarding your other question, since it’s a family trip and you’re married and you’re traveling with him, I think they would be less strict since the purpose of the trip is very clear (assuming your docs are all good and your own finances can support all of you). But that’s just my take on it.

Thank you so much for the quick reply. I realy liked your blog, very informative.

James

Hi po! Required po ba sundin yung itinerary na isa-submit? Planning to spend 12 days in Rome, Milan, Assisi, and Sicily po kasi. Praning lang ako baka suspicious sa kanila yung andami kong pupuntahan so I thought of not putting it na lang sa itinerary na ibibigay for VISA.

Hi James! OK lang naman po yung maraming pupuntahan, as long as realistic naman. :)

Pwede namang mag-deviate from the itinerary, lalo na if within Italy lang din naman. Once you’re inside kasi, there is no way din naman to track it.

Even mag-flight po within the country ok lang na hindi i-include?

Sa case namin, we submitted lahat ng flights namin even within Schengen Zone. Wala naman kaming flights within Italy lang since ang dineclare namin dun ay mag-train or bus lang kami. (Pero di kami nagsubmit ng train/bus booking.)

Hi po ulit! Regarding naman sa travel dates, need po ba sundin yung in-indicate during VISA application?

As long as within the allowed period indicated sa actual visa.

Pinoy Traveler

Thanks for the awesome article! Is the Certificate of Leave of Absence optional? I will be providing Certificate of Employment and ITR documents.

Sa case namin, if my memory serves me right, hiningi sya talaga. Di ko lang alam if ganun din sa iba.

angelina

ma dali lang po ba ang pagkuha ng re entry visa?i almost 15years in italy last year nag bakasyon ako ang malapit nko bumalik uwe pero naaksidente nmn ako…

faye

have you gone into an interview upon submission of requirements?

For Italian Schengen Visa, no. There was just someone from VIA who checked our requirements.

jean

Question lang yung sa Proof of Financial means lahat ba yun kailangan? tas need ba under our name yung sa land titles?and we dont have credit card kasi,

Yung bank cert and bank statements ay required. ‘Yung ibang items under it ay kung meron ka lang.

Marc

Hi. Do you have experience in appealing an Italian schengen visa denial? Is it advisable to appeal a denial? Or would it be better to apply to a different schengen country?

Georgia

Do I need an approved leave of absence during summer break? Usuallu we are free naman to have vacation at this period of time (Public Teacher) Is my profession enough considered as a rootedness proof?

Kat

Hello po! I have been previously granted a Schengen visa by the French embassy nung 2015 pero I lost the passport na. Should I mention that po sa cover letter?

If I were in your position po, I would mention it. Do you have a photo or soft copy of that visa?

Hello po! I have a copy but altered siya (read: redacted yung info as I sent a pic of it to a friend). So, yung ginawa ko na lang is in-attach ko yung orig copy nung insurance ko for that previous trip. We submitted our app last May 25 and we have yet to hear from them.

Aurora

Hello! Just wanted to ask if you were required to present an approved Leave form when you applied for a Germany-issued Schengen visa? I am planning to apply for a Schengen visa and will stay in Germany the longest. Thanks.

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Crafting the best cover letter for italy student visa.

Studying in Italy can be an exciting experience, but the visa application process can be daunting, especially for international students. One key component of the Italy student visa application is a cover letter that explains your intention to study, your financial situation, and your ties to your home country. In this guide, we will provide you with the essential information and tips to write a winning cover letter that increases your chances of getting approved for the Italy student visa.

Table of Contents

Understand the Requirements

Before we dive into the strategies and examples, let’s first review the requirements for the cover letter.

  • Length: The cover letter should be no longer than one page.
  • Format: You should use a business letter format, with your contact information at the top and the date and recipient’s address on the left-hand side.
  • Content: The cover letter should include the following information:
  • Your personal details: full name, passport number, date, and place of birth.
  • The purpose of your trip: to study as an international student.
  • The details of your trip: the start and end of your studies, the name and address of your university, and the expected date of graduation.
  • Your financial situation: the source(s) of your funds, the amount of money you have available for your studies, and how you plan to pay for your expenses.
  • Your ties to your home country: why you want to return to your home country after your studies, and what family, social or professional links you have there.
  • Language: The cover letter should be written in English or Italian, depending on the requirements of your visa application center.

Now that you know what to include in your cover letter, let’s discuss how to craft a compelling and convincing argument. Here are some tips and strategies to consider:

  • Research the university: You should demonstrate that you have researched the university that you want to attend and show a genuine interest in their academic programs and activities. You can mention specific professors, courses, or events that are relevant to your studies and career goals.
  • Highlight your academic and personal motivations: You should explain why you have chosen to study in Italy and what you hope to achieve academically and personally. You can talk about your previous academic achievements, your passion for the subject, or your desire to learn from a different cultural perspective.
  • Demonstrate your financial and social arrangements: You should provide evidence that you have sufficient funds to cover your tuition, living, and travel expenses in Italy, as well as any medical or insurance costs. You can mention scholarships, grants, or loans that you have applied for or received, or other sources of financial support. Additionally, you should show that you have made arrangements for your accommodation, transportation, and social life in Italy, such as finding a place to stay, joining a student organization, or enrolling in language courses.
  • Avoid irrelevant or negative information: You should focus on the positive aspects of your application and avoid providing any irrelevant or negative information that could weaken your case. For example, you should not mention any health or legal issues that could raise concerns or doubts, even if they are unrelated to your studies in Italy.

Here are some sample sentences and paragraphs that illustrate how to apply the above strategies:

Dear Sir/Madam,

I am writing to express my strong interest in pursuing a Master’s degree in History at the University of Bologna, which I believe will provide me with the intellectual and cultural stimulation that I seek in a graduate program. As a student of European history, I have long been fascinated by the rich and diverse heritage of Italy, the birthplace of the Renaissance and the home of many famous historical figures and events. The University of Bologna, with its renowned faculty and facilities, offers me the ideal opportunity to deepen my knowledge of Italian history and culture, as well as to acquire new skills and perspectives that will enhance my academic and personal growth.

As for my financial and social arrangements, I have secured a scholarship from my home country to cover my tuition and living expenses in Italy, as well as a part-time job as a teaching assistant at the university, which will allow me to gain valuable teaching experience and earn some extra income. I have also arranged to live with a host family who can provide me with a comfortable and safe home environment, as well as introduce me to the local customs and traditions. Furthermore, I have joined the Italian Language Club at my current university to improve my Italian language skills and familiarize myself with the cultural nuances and expressions of Italy.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and motivations with you.

[Your Name]

Dear Admissions Committee,

I am honored to apply for the Bachelor’s degree program in Computer Engineering at the Polytechnic University of Milan, which I believe will equip me with the technical skills and knowledge that I need to pursue my career as a software developer. As an aspiring programmer, I have been impressed by the world-class reputation of the Polytechnic University of Milan, which is known for its cutting-edge research, innovation, and entrepreneurship in the field of engineering.

In addition to my academic and professional goals, I am also excited about the cultural and social opportunities that Milan has to offer, such as its vibrant arts and fashion scene, its diverse and cosmopolitan community, and its easy access to other parts of Europe. To ensure that I make the most of my time in Italy and contribute to the local community, I have arranged to volunteer at a local charity organization that provides computer literacy courses to underprivileged children.

As for my financial situation, I have taken a loan from my bank to cover my tuition and living expenses in Milan, as well as any additional costs that may arise during my stay. I have also obtained a comprehensive medical insurance policy that complies with the Italian health requirements and ensures that I have access to quality medical care and support.

Thank you for your time and attention. I look forward to the opportunity to join the vibrant and dynamic community of the Polytechnic University of Milan.

Best regards,

In summary, writing a cover letter for Italy student visa requires careful planning and execution, but it can also be an opportunity to showcase your passion, motivation, and preparedness to embark on a life-changing academic journey. By following the requirements, strategies, and examples outlined in this guide, you can create a compelling and convincing cover letter that helps you stand out from the crowd and increases your chances of obtaining the Italy student visa.

1. How long does it take to get an Italy student visa?

The processing time for an Italy student visa can vary depending on the country of origin and the visa application center. Generally, it can take from a few weeks to several months to process a student visa application, so it is advisable to apply as early as possible.

2. Can I work part-time while studying with an Italy student visa?

Yes, international students with an Italy student visa are allowed to work part-time, up to 20 hours per week, during the academic year, and full-time during the summer break. However, you should check the visa requirements and regulations of your particular situation to avoid any legal issues.

3. Can I change my major or university after getting an Italy student visa?

Yes, international students with an Italy student visa can change their major or university, but they must inform the immigration authorities and apply for a new visa if necessary. Changing your major or university may also affect your scholarship or financial support, so you should consult with your academic and financial advisors before making any decision.

cover letter for visa application italy

About the Author

Raymond Broady

Raymond is immigration attorney based in Los Angeles, California. He has a law degree from Harvard University and has been practicing immigration law for over two decades. Raymond is passionate about helping clients navigate the complexities of the US immigration system, and he shares his knowledge and expertise on the blog. His articles are informative and detailed, providing readers with valuable insights into US immigration policies and procedures.

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Tourist visa.

IMPORTANT NOTE: If you need to request a Schengen Visa and you landed to this page directly from an internet search, please stop reading now , and go to the main page of the Schengen Visa Section which contains very important information about the process to request a Visa in this Consulate General.

Documentation required

  • Proof of residence within the Toronto consular jurisdiction area : domestic utility bill or driver’s license (original and a photocopy).
  • For non-canadians, proof of legal residence in Canada : Canadian permanent residence card or visa valid for at least three months after the date of re-entry (original and a photocopy).
  • For travelers not returning to Canada after leaving the Schengen area : relevant visa or travel document authorizing entry into the Country of destination, and a photocopy.
  • Electronic Schengen Visa application form carefully and correctly completed and signed. Please ensure that you leave no blank spaces. If a question does not apply to you, enter N/A (not applicable). Be sure to print the form in high resolution.
  • One recent passport-size colour photo (must have been taken less than six months before the application), size 35mm x 40mm, full-face and light coloured background. Face must be correctly centered and must be seen from a front view, with both sides visible. Styled poses (looking over one shoulder, head bowed etc.) are not allowed. The head must be free of all headgear, no hats, scarves, headbands or other decorative objects.
  • Your passport, which must be valid for at least 3 months after the visa expiry date , as well as photocopies of the first 2 pages and of visas previously issued, if any. Furthermore, there must be at least two blank pages in the passport.
  • Prepaid Xpresspost post envelope (or UPS pre-addressed envelope) with your address already filled (TO) and the Address of the consulate as sender (FROM), with photocopy to return your passport .
  • The visa fee paid in Canadian dollars . Visa fees can be paid in cash, by money order/bank draft payable to the Consulate General of Italy in Toronto (Canadian dollars only). Because of the fluctuation of the exchange rate, the type of visa and duration of stay, the fees are subject to change. Please refer to the dedicated page on this website.
  • A copy of your round trip flight reservation or ticket and full itinerary . Buying your ticket in advance does not ensure that a visa will be issued.
  • Hotel booking for each day of your stay in the Schengen area stating the number of reservation, name of the applicant, address, and telephone number of the hotel, OR letter of invitation (declaration of hospitality), signed by the person invi ting, plus a copy of his/her ID ( in case of person without Italian citizenship, copy of his/her Italian permanent residence permit , ‘’ Permesso di soggiorno’’) . I f you are a member of a group : a letter from the travel agency mentioning the same information as for individuals.
  • Documentation in relation to your social and professional status : if dependent worker, letter of employment; for students, University/school confirmation of enrollment for the current year in original; if self – employed, business bank statements (last 3 months), copies of business income taxes, certificates of incorporation; if retired, copy of your retirement compensation from social security.
  • Proof of economic means of support (as per Ministry of Interior Directive 1.3.2000 DIRETTIVA 1° marzo 2000 ): last three months bank statements clear ly indicating the name of the holder and salary slips if applicable. If you are financiall y dependent on a family member , you must provide an Affidavit of financial support , together with a copy of his/her picture I D and his/her last three months bank statements.
  • A travel medical insurance policy valid throughout the Schengen area. Please unde rline or highlight: your name, the medical emergency expenses coverage (minimum € 30,000) including hospital care and repatriation for medical reasons or in case of death

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    Your Schengen tourist visa application cover letter should include the information listed below: Your personal information: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.

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  4. Cover Letter For Schengen Visa: How To Write & Template

    Template Of A Cover Letter (Schengen Visa Cover Letter Sample) Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism. I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa. My primary motivation for travelling is to ski in Denmark and go sightseeing.

  5. Cover Letter For Schengen Visa Application With Samples 2022

    Thanking you in advance for a favorable reply to my application. Sincerely, XYZ Your Complete Name. Your Address, In Your Country. If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter. Schengen Visa Cover Letter is important which you need to submit during your visa ...

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    Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa. Cover letter created using BlinkDocs App. Consulate of Germany. House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021. Sept 20 2022.

  7. Schengen Visa Cover Letter > Visas Association

    A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence.

  8. Schengen Visa application: Itinerary and the 90/180 rule example

    Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone: Short stays (single-entry): A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit. Extended travels (multiple-entry):

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  11. How to Write a Winning Cover Letter for Italy Student Visa

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    Cover Letter for Schengen Visa Italy - Free download as Word Doc (.doc / .docx), PDF File (.pdf), Text File (.txt) or read online for free. The applicant is applying for a Schengen visa to travel to Italy in August/September 2021. They are applying through the Italian consulate in Moscow as Italy will be their point of entry and exit.

  15. Five expert tips for getting your Italian elective residency visa approved

    Here are five key takeaways on how to make a successful elective residency visa application. Write a convincing cover letter. Most consulates require a letter of motivation along with your application explaining why you want to move to Italy. ... EXPLAINED: How to apply for an elective residency visa to move to Italy.

  16. Business Schengen Visa Cover Letter Sample

    Business Schengen Visa cover letter samples: [Letterhead of the Berlin Company][Date] John Smith. CEO. Smith Industries Ltd. 123 Business Street. New York, NY 10001. Dear Sir or Madam, Global Connections GmbH is delighted to extend an invitation to Mr. James Anderson, a respected representative of Anderson International, to visit our company in ...

  17. How to Write your CV and Cover Letter in Italy

    Since there are no formal certificates of proficiency of Italian, you should just state your level: Fluente (fluent), Buono (good) or Discreto (moderate). Remember: be honest; you'll get caught sooner or later. Keep the cover letter (short and) relevant

  18. Cover Letter for Student Visa Application Italy: A Comprehensive Guide

    Step 1: Personal Details The first section of your cover letter should explain who you are and why you are applying for a student visa to Italy. Include your full name, address, and contact information, along with the name of the embassy or consulate to which you are applying.

  19. Crafting the Best Cover Letter for Italy Student Visa

    One key component of the Italy student visa application is a cover letter that explains your intention to study, your financial situation, and your ties to your home country.

  20. Visa Information

    Visa Information Visa applications are to be submitted at the Italian Visa Application Centre's in London and Manchester (UK).

  21. Cover letter for Student Visa [Simple Guide + Examples]

    Sample Cover Letter #1. Your name. Your address. Date. Name and address of where the application is being sent (typically the relevant >Embassy or consulate for your application in India) To Whom It May Concern, I would like to submit my application for a student visa for [insert country]. My application number is xxx-xxx.

  22. Tourist visa

    Prepaid Xpresspost post envelope (or UPS pre-addressed envelope) with your address already filled (TO) and the Address of the consulate as sender (FROM), with photocopy to return your passport. The visa fee paid in Canadian dollars. Visa fees can be paid in cash, by money order/bank draft payable to the Consulate General of Italy in Toronto ...