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how to write job application email

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Blog writer

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

  • Cover letter
  • Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

  • A persuasive subject line gets the attention (and may result in opened email)
  • A compelling email body makes the recipient want to learn more (and may result in opened CV)
  • Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

  • phone number
  • social media links (LinkedIn and Twitter)
  • portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

  • Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

  • Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

  • I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

  • Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job
  • Cover Letters

Job Application Email Examples and Writing Tips

how to write job application email

How To Apply for a Job via Email

  • What To Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

  • Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
  • Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
  • Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.

What To Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know

  • Why you are writing
  • Which job you are applying for
  • What your qualifications are for the job
  • What you have to offer the company
  • How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email

Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Online Applications ."

CareerOneStop. " Job Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

I Asked ChatGPT to Write 3 Different Marketing Job Application Emails — Here's What I Got

Anna Rubkiewicz

Published: February 12, 2024

Here’s a confession: If someone asked me how I was able to land two of the most exciting full-time marketing roles in my career, my first instinct would have been to say that I was just “lucky.”

man writes emails for job applications

A second later, though, I'd be much fairer to myself and admit that I was able to make the hiring manager interested in learning more about me. When you apply for an open role, this first impression usually happens when you send in your resume over email.

The biggest hurdle? Standing out among other applicants in the hiring manager’s inbox.

Download Now: 17 Professional Email Templates

As I’ve been self-employed for over four years now, the last time I applied for any full-time role was years before ChatGPT came to the market.

Still, I wondered if AI is capable of creating an email that would be compelling and personal and, therefore, has the potential to intrigue a hiring company. Also, how much information would I have to include in my prompt to get a satisfactory outcome? I tested three different prompts to see — here’s what I learned.

Table of Contents

What is a job application email?

How to write a job application email.

  • What ChatGPT Wrote For Me

Writing My Own Job Application Email

A job application email is a formal email sent to a recruiter or a hiring manager by someone who’s seeking employment. It aims to express interest in a specific position and to share relevant information on the applicant’s skills and experience.

1. Add a relevant subject line.

On top of applications from candidates, the hiring manager receives tens of other emails every single day.

And while you have no control over how much communication they receive, you can do a lot to boost your job application email visibility.

“Make your intentions clear in the subject line,” says Robert Kaskel, chief people officer at Checkr . “Mention it’s an application, the role in question, and your name. Also, remember that most email providers only display 20-30 characters of subject line text in the recipient’s inbox.”

Kaskel also underlines that you should steer clear of any “clickbait-y” text.

“Nor should you try to create a sense of urgency by using words like ‘Urgent,’ ‘Immediate,’ or ‘Time-sensitive.’ These tactics might work for marketers, but they’re more likely to alienate and irritate a recruiter who may view them as deceptive,” he said.

2. Adjust your tone of voice to the company.

As a marketer, you know that brands use a different tone of voice. Some are more relaxed than others. If you want to stand out from other applicants, try to use a tone of voice that matches the company you’re applying to.

Take a look at the job ad. Is it written in a friendly, humorous manner, or is it super professional? Write your email copy in a way that shows you ‘get’ their communication style.

This is especially important when applying for marketing positions. After all, an ability to adjust to a brand’s tone of voice is something to be expected from marketing pros. Right?

3. Keep it short and relevant.

Whenever I scroll through LinkedIn, the amount of people who apply for a job never fails to amaze me. There are hundreds of applicants within a few hours after posting a job ad. The job market has gotten incredibly competitive.

That said, recruiters have to go through tons of LinkedIn messages and emails. Their time is limited, so keep your email short and to the point.

Make sure that your opening paragraph is catchy. If you make it blunt and irrelevant, the recruiters won’t bother reading the rest.

Kimberley Tyler-Smith, executive at Resume Worded , says, “As a recruiter who‘s seen thousands of applications cross my desk, I can tell you one thing for sure: the generic, formulaic emails blur into a monotonous hum. But the ones that truly stand out? They’re the ones that tell a story.”

A story sparks curiosity, Tyler-Smith notes.

“A well-crafted story hooks me in, making me want to know more about the person behind the words. It‘s no longer just a resume on a screen. It’s a glimpse into your unique journey, your motivations, and your potential.

It reveals your passion, your humor, your resilience — all the qualities that make you, well, you. And in a world of faceless applications, authenticity is gold,” Tyler-Smith says.

She also says that it shows you’re a great fit for the company.

“A story that connects your experiences to the specific role and company paints a vivid picture of why you're not just qualified, but perfectly suited for the job,” adds Tyler-Smith.

4. Include a personal salutation.

Starting your job application email with “Dear Sir/Madam” or “Dear Hiring Team” isn’t the best way to make a good first impression.

If the recruitment manager isn’t listed in the job ad, find out who is responsible for hiring in this specific company. It might require some digging, but it will be worth the effort.

The majority of candidates won’t bother to find out the person’s name, and if you do, you will stand out.

5. Attach your CV and label it correctly.

Remember to attach your CV to your email; if you forget to do it, high chances are your application will be ignored. Also, make sure it’s correctly labeled.

Daniel Kroytor, the founder of TailoredPay , explains why this is so important. “It is not unusual for a job application email to include attachments, but what many do not consider are their labels, and this is why they should look at them carefully before sending,” he says.

He adds that “it is important to remember that you are not the only person who is inquiring about a job opportunity, which means that potential employers will receive dozens if not hundreds of documents, and if they are mislabeled, they could be disregarded or cause HR headaches.”

Max Wesman, founder and COO at GoodHire , further emphasizes the importance of email attachments. He sees them as the most important element of a job application.

Wesman says that “not only do you need to attach the right documents, but they also need to be neatly designed, well-written, and free of any mistakes.”

Attachments allow you to attach documents and add information outside of the basic application format. Wesman notes, “So make sure to attach any fun, interesting, or qualifying documents that can help your case.”

6. Include a personalized section on why you fit the company.

Avoid statements like “I have years of experience” if you aren’t planning to prove how it ties with the company you’re applying to in the next couple of sentences.

Each sentence should help the hiring manager assess how exactly your presence could contribute to the business.

For example, if you’re applying for a social media manager position, you could share a story of a successful campaign that you came up with the idea for and how many leads or sales it generated.

Gianluca Ferruggia, general manager at DesignRush , has a great take on this, saying that candidates should showcase not only their professionalism but also their personal brand.

“This isn‘t simply about using formal language; it’s more about the way a candidate presents their capabilities and achievements. Relating past experiences to the job's requirements helps connect their history with the future role,” Ferruggia notes.

Ferruggia says that the “personal” touch can be, as mentioned above, a company project example or even a professional value that you and the company both share. This will help set your application apart.

“It leaves an impression that the candidate is both proficient in their field and has done their homework, fitting seamlessly into the organization's culture and vision,” Ferruggia says.

What ChatGPT Wrote Me

It’s time to have some fun! I’ve decided to run a little experiment to see if ChatGPT could be of any help when it comes to writing job application emails.

I used three different prompts to see how they would impact the output. Here is what I got.

The prompt: “Could you please write me a job application email for a Content Strategist position at Swooped?”

ChatGPT’s Output

how to write job application email

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Status.net

20 Examples of Subject Line for a Job Application (with Tips)

By Status.net Editorial Team on February 13, 2024 — 6 minutes to read

Your subject line acts as the headline of your job application email. When hiring managers are rifling through dozens of emails, you want yours to stand out. Think of the subject line as a first impression; it should be clear, concise, and give a snapshot of what’s inside.

The right subject line helps ensure your application gets noticed.

  • First, context is key. For example, “Application for Marketing Manager – John Doe” instantly shows who you are and the position you’re interested in.
  • Second, personalization can make a difference. Mentioning the job title and your full name helps personalize the subject line, making it more likely that a hiring manager will open your email.
  • Understanding the role of keywords is also important. Many companies use filtering systems to manage incoming job applications. Including job-specific keywords from the job posting can help your email pass through these filters, increasing the chances your resume is read.
  • You also want to be professional and avoid coming across as casual or overly familiar. Your subject line should reflect the tone of the company – if you’re applying to a startup, a creative subject line might work, while more corporate environments might appreciate a straightforward approach.

Crafting Effective Subject Lines

Tailoring to the job description.

Before you hit ‘send,’ take another look at the job posting. Identify the job title, reference number, and specific phrases they use to describe the position. Use these details in your subject line to show that your email is directly related to the job in question. For example, if the job title is “Senior Graphic Designer” and the reference number is “GD345,” your subject line could read, “Application for Senior Graphic Designer – GD345.”

Incorporating Keywords

Just like tailoring to the job description, using industry-specific keywords in your subject line can help your email stand out. If you know the company uses a certain system or values a specific skill, include that in your subject line. For example, for a digital marketing position, a keyword-rich subject line might be “Experienced SEO Specialist Applying for Digital Marketing Role.”

Maintaining Professionalism

Always keep the tone of your subject lines professional. Even if you’re applying to a laid-back startup, avoid using slang or overly casual language. Stick to a clear and concise format that respects the recipient’s time. For example, instead of a vague “Hey, checking in about the job,” use, “Follow-up on Application for Project Manager Role Submitted 02/08.”

Tips for Personalizing Your Subject Line

Using the hiring manager’s name.

When you know the hiring manager’s name, use it in your subject line. It shows you’ve taken the time to research who’s in charge of hiring. For example, “John Smith Recommended Application: Jane Doe for Senior Designer Role” is personal yet professional, ensuring your email stands out in the manager’s inbox.

Reflecting Company Culture

Understanding and reflecting the company’s culture in your subject line can resonate with the hiring manager. If you’re applying to a creative and casual company, a subject line like, “Creatively Driven Designer Ready to Innovate at [Company Name]” conveys both your enthusiasm for the role and your fit with the company ethos. For more corporate environments, you might opt for a direct and formal tone such as, “Experienced Financial Analyst Interested in [Company Name] Opportunities”.

Examples of Successful Subject Lines

A successful subject line grabs the hiring manager’s attention and is direct about the position you’re applying for. It’s important to tailor your subject line to the role and make a memorable first impression.

For Corporate Positions

  • “Senior Financial Analyst Applicant – Jane Doe, CFA with 10+ Years Experience”
  • “Experienced Project Manager – John Smith Applying for Strategic PM Role”

In a corporate setting, emphasize your qualifications and the specific job title. Mentioning certifications or years of experience can be particularly compelling.

1. “MBA Graduate – Michael Johnson Applying for Business Development Manager” 2. “Certified Public Accountant Ready to Lead as Your Next CFO – Emily White” 3. “Top Sales Performer Jane Lee – Interested in Regional Sales Director Position” 4. “IT Specialist with 15 Years Experience – George Clark Seeking CTO Role” 5. “Human Resources Executive – Anna Gomez, PHR, Applying for VP of HR” 6. “Marketing Professional Sarah Tan – Applying for Chief Marketing Officer” 7. “Experienced Supply Chain Manager – Tom Nguyen Applying for Director of Logistics” 8. “Operations Leader with Proven Results – Derek Yu for COO Position” 9. “Compliance Officer Candidate – Rachel Kim, JD with International Expertise” 10. “Customer Success Veteran – Omar Ahmad Applying for VP of Customer Relations

For Creative Roles

  • “Award-Winning Graphic Designer John Doe – Enthusiastic Applicant for Senior Designer Position”
  • “Passionate Brand Strategist Jane Smith – Aspiring Creative Director Candidate”

For creative positions, you can show your passion and creativity, but keep a professional tone. Highlighting awards or your unique approach can help you stand out.

11. “Innovative Art Director – Lisa Wong, Ready to Elevate Your Brand’s Visual Identity” 12. “Creative Copywriter with a Fresh Voice – Sam Johnson Applying for Lead Copywriter” 13. “Multimedia Artist Seeking to Join as Senior Creative – Alex Perez Portfolio Attached” 14. “Dynamic Video Producer – Emma Roberts Applying for Head of Production” 15. “Social Media Maven – Kevin Lee Applying for Creative Social Media Strategist Role” 16. “Fashion Designer with Unique Aesthetic – Sofia Martinez for Lead Designer Position” 17. “UI/UX Designer with a User-Centric Approach – Michael Chen for Senior UI/UX Role” 18. “Energetic Event Planner – Julia Santos Applying for Director of Events” 19. “Content Creator and Storyteller – Noah Kim Applying for Content Director Position” 20. “Digital Illustrator with Distinctive Style – Emily Zhang for Senior Illustrator Role”

Leveraging Subject Lines for Follow-Up Emails

When you’re sending a follow-up email after a job application, your subject line can make a big difference. The aim is to catch the hiring manager’s attention while maintaining professionalism. A clear, concise, and relevant subject line can help ensure your email isn’t overlooked.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Start with context by mentioning the position you applied for. For example, “Follow-up on Marketing Coordinator Application – John Doe.” This reminds the recipient what your email is regarding. If you previously communicated, referencing the date of your last interaction, like “Re: Marketing Coordinator Interview on Jan 25th – John Doe,” provides immediate recognition and can prompt a timely response. Related: Interview Follow-up Email Examples (1-2-3 weeks)

Personalize the subject line to stand out. Including the hiring manager’s name, if known, such as “Jane Smith – Follow-Up on Application Submitted,” demonstrates attention to detail. It also feels more personal than a generic greeting.

Keep it polite and express continued interest in the role. Phrases like “Checking in Regarding Marketing Coordinator Role – John Doe” show you’re still enthusiastic about the opportunity without being pushy.

Frequently Asked Questions

How can i craft an effective subject line when applying for a job.

To craft an effective subject line, you should be specific and concise. Mention the job title, your name, and if possible, a unique identifier such as a job reference number. For example, “John Smith Application for Graphic Designer – Ref#1234.”

How should I phrase the subject line when submitting my resume or CV?

When submitting your resume or CV, clarity is key. Use a format like “Resume Submission – [Your Name] for [Job Title],” or “CV: [Your Full Name] – [Qualification and Job Title].”

What are good subject line examples for a job inquiry email?

For job inquiry emails, show your interest and initiative while being respectful. Try “Inquiry: [Your Name] Interested in Marketing Opportunities” or “Exploring Sales Positions – Experienced Sales Manager [Your Name].”

As a fresher, how do I write the subject for my job application?

As a fresher, your subject line could highlight your eagerness and education. For example: “Recent Finance Graduate John Smith – Entry-Level Analyst Application” or “Enthusiastic Marketing Newcomer – Jane Smith.”

What tips can you give for writing a simple yet impactful job application email subject?

For a simple yet impactful subject line, use succinct language that captures attention. Make sure to include the position and your name. An example might be “Digital Marketing Specialist – Jane Doe Application.” Avoid filler words and focus on what sets you apart.

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MUO

How to Write an Email Asking for a Job Opportunity (With Examples)

F inding a job is no easy business, but it's easier when you know how to approach recruiters. In this guide, let's take a look at how to write an email asking for a job opportunity. We'll also walk you through the first few things you should do before sending out job inquiry emails.

4 Things to Do Before Writing a Job Inquiry Email

Before writing your job inquiry email, it's important to prepare. We'll guide you through the four essential steps you should take to ensure your email stands out.

1. Update Your Resume

The first thing an interested recruiter is going to ask you is your resume, so it's best to update it before you send out any job inquiry emails. You can add all the skills you learned, achievements you earned, and training you received since your last revision.

This is also a good time to revamp your resume entirely if the old one doesn't accurately represent your progress. Remember to quantify your skills and achievements , as numbers are easier to trust than vague, unquantifiable claims.

2. Refine Your Career Objectives

Your career objectives may have changed over the years, and you might be looking for a different role than the one you perform at your current job. In that case, you should consider writing down your new career objectives to get more clarity.

It's very likely this will be one of the questions your job interviewer will ask you if they liked your email and want to assess your goals and competence. Listing your career objectives helps you better understand why you want the new job.

3. List Down Your Non-Negotiables

Before sending out those emails, you need to decide how far you're willing to settle to get the job. Just like your career objectives, list your non-negotiables to better analyze whether a potential employer's offer is acceptable to you.

Choose your non-negotiables based on your household budget, your lifestyle, medical needs, the people dependent on you, and more. Alongside the base salary, remember to account for the benefits offered by each employer.

4. Research the Company

Instead of sending the same cookie-cutter email to every company, you can try making a better first impression by personalizing your emails by including something specific about the companies you apply to.

For instance, you can take a quick look at the company's blog, mission and vision statement, or About Us page. You can use the info you find from these sources to personalize your email and write about, say, how well the company's vision aligns with yours. Little things like this help ensure that you'll stand out from other job applicants .

Checklist for Writing Job Inquiry Emails

Now that you know what to do before sending out job inquiry emails, it's time to actually start writing those drafts. Refer to this 6-point checklist to make sure you don't miss anything out.

1. Write a Simple and Informative Subject Line

The subject line should be such that the intent of your email is immediately obvious; it shouldn't leave anything up for open interpretation. Something as simple as "Job Inquiry for Senior Designer | John Doe" works.

However, some experts say that this method is too old-fashioned and boring, and HRs can disregard your email simply because it doesn't spark any interest. In that case, you can take inspiration from one of these more captivating subject lines:

  • "LinkedIn thinks I'm the best fit for your company."
  • "Loved your Green Marketing campaign. Want to take it to the next level?"
  • "If your website could talk, it would ask me to redesign it."

Be careful not to go overboard here. Your subject line should stay on topic without feeling too clickbait-y or immature. Also, if you're applying for a management position or similar, it's best not to risk it and just go with the safer, old-fashioned approach.

2. State Your Intention and How You Found the Company

Don't introduce yourself just yet. Instead, start by expressing why you're writing the email and mention how you found out about the company. This gives the reader more context and gives a better first impression. It also lets the reader know which recruitment channels are working for them.

3. Introduce Yourself and Ask for an Interview

Keep the introduction short and descriptive. The reader doesn't want to know everything about you, but only the bits necessary for them to know, such as your experience, where you graduated, and any notable achievements.

If the reader finds your profile interesting, they may call you up for an interview, where you can talk more about your career and relevant interests in greater depth. While you're at it, don't forget to request an interview with the reader to let them know when you're available to meet.

4. Inform About a Follow-Up and Share Your Contact Info

If you're planning to send a follow-up email to the reader later on, make sure you inform them of it now. Nobody likes receiving unsolicited emails, and if the reader knows you'll be sending another one soon if they don't reply, they may be more tempted to reply to you right away.

Make sure to include your contact details and LinkedIn handle, so the reader can easily get in touch with you in case they were persuaded by your email and want to talk more. While you're at it, remember to remove overused buzzwords from your LinkedIn profile to avoid seeming generic.

5. End the Email With Gratitude and a Formal Sign-Off

Thank the reader for their time and end the email with a formal sign-off. For example, you could end your email with "Thank you for your time and consideration. I look forward to hearing from you." and sign off with "Sincerely," or "Best regards," followed by your name.

6. Proofread and Edit Your Email

It's better to proofread your email and spot any errors now than to spot it later after already having sent it. You can unsend accidental emails in Gmail , but why take the chance when you can avoid yourself the trouble?

Job Inquiry Email Examples

Example #1:

Dear Sir/Madam,

I'm writing this email to inquire about a job opening at ABC Pvt. Ltd. for the position of Senior Designer. I got to know about your company via one of my LinkedIn connections Samantha Miller who recommended I talk to you. Please allow me to introduce myself.

I'm John Doe, and I've been working as a Graphic Designer and Digital Artist for more than five years. I've done my arts major from XYZ University, and I'm confident that my design expertise will be an asset to your company and contribute to its success.

I'd love to schedule a meeting with you in the following week and discuss this further. In case you didn't get this email, I'll send a follow-up email next Wednesday. Feel free to give me a call on [your phone number] or email me at this address. You can also find my LinkedIn profile here: [add a link to your LinkedIn profile].

Thank you for taking the time to read this email. I look forward to speaking with you.

Example #2:

Hi (hiring manager's name),

I recently came across an advert on your website about a vacancy for a project manager. I'm interested in the position and would like to apply for the same. I think I would be the perfect fit for the role given my five years of experience and extensive skill at managing time, money, and people.

In my time with (current company name), I have successfully delivered projects on time and within budget, while maintaining high quality standards and ensuring customer satisfaction. I'm proficient in using various project management tools and methodologies such as Agile, Gantt, Scrum, and Kanban.

I'm eager to join your company and contribute to its growth and success. I believe that I have the qualifications and the passion that you're looking for in a project manager. I'd love to discuss this opportunity further with you and learn more about your expectations and goals.

Please find attached my resume for your review. You can contact me at any time via email or phone. Thank you for your consideration and I look forward to hearing from you soon.

Find Your Dream Job With the Right Email

No one likes to read long emails, so try to make them as short as you can without taking up too much of the reader's time. Also, some people refrain from attaching their resume on the first cold email, while others recommend it. You can choose for yourself what you prefer to do.

How to Write an Email Asking for a Job Opportunity (With Examples)

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