HR Generalist cover letter template cover letter template header

How to Write a HR Generalist Cover Letter (With Template)

Gabriele Culot

Key takeaways

  • A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
  • A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
  • The included HR Generalist cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

  • Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
  • Cover letter do’s and dont’s
  • A HR Generalist sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

  • Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
  • Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
  • Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
  • Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
  • Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

  • Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
  • Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
  • Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
  • Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
  • Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
  • Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
  • Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
  • Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
  • Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
  • Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
  • Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
  • Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
  • Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
  • Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
  • Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

  • Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
  • Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
  • Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
  • Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
  • Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
  • Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
  • Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your HR Generalist cover letter

Express your interest in the HR Generalist position in the opening paragraph. Clearly articulate your passion for human resources and your eagerness to contribute to a diverse and collaborative HR team. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements that have contributed to the success of your current team. Emphasize your role in implementing specific HR procedures or tools that have streamlined processes, demonstrating your proficiency in managing various HR functions.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the HR Generalist role.

About your experience

Detail your hands-on experience in HR tasks, underscoring your commitment to fostering a positive work environment and contributing to the overall organizational success. Clearly communicate that your HR skills and readiness for the role are well-established. 

This section is also an opportunity to highlight the number of years you've spent as an HR Generalist and any additional skills acquired throughout your HR career.

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as an HR Generalist. Whether you played a crucial role in implementing employee engagement initiatives, managing successful recruitment processes, or improving the efficiency of HR operations. 

Use this section to concisely mention your achievements, how they were measured, and their impact on the workforce.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its workplace culture, mission, and values related to human resources that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in HR. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific HR-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's HR goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as an HR Generalist. Express your eagerness to discuss how your skills align with the company's HR objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

HR Generalist   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my enthusiastic interest in the HR Generalist position at [Company Name], as advertised. With a comprehensive background in human resources and a proven track record of successfully managing HR functions, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as an HR Generalist at [Current Company], I have:

  • Managed the entire employee life cycle, including recruitment, onboarding, training, and offboarding processes, ensuring a positive and seamless experience for employees.
  • Provided guidance on HR policies and procedures, addressing employee queries and concerns in a timely and empathetic manner.
  • Collaborated with cross-functional teams to implement HR initiatives, contributing to a positive workplace culture.

About my HR Generalist experience

My experience extends to:

  • Conducting recruitment processes, including resume screening, interviewing, and candidate selection, resulting in the successful hiring of top talent.
  • Administering employee benefit programs and ensuring compliance with relevant employment laws and regulations.
  • Managing employee relations, addressing conflicts, and facilitating resolution to maintain a positive work environment.

Some of my notable achievements include:

  • Developing and implementing a comprehensive onboarding program that improved new employee assimilation and reduced time to productivity.
  • Leading diversity and inclusion initiatives that resulted in a [percentage] increase in employee engagement and satisfaction.
  • Successfully navigating complex employee relations issues, mitigating potential risks, and ensuring fair and consistent outcomes.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to fostering a positive workplace culture, dedication to employee development, growth,...]. I am excited about the opportunity to apply my HR skills to contribute to [Company Name]'s success in creating an inclusive and supportive work environment.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific HR-related project or achievement]. My experience in HR aligns seamlessly with your organizational objectives. My commitment to promoting employee engagement and well-being, coupled with my dedication to delivering high-quality HR services, would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the HR Generalist role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

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Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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HR Generalist Cover Letter Examples & Writing Tips

Use these HR Generalist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

human resources generalist job cover letter

Table of Contents

Hr generalist cover letter example 1, hr generalist cover letter example 2, hr generalist cover letter example 3, hr generalist cover letter writing tips.

Human resources generalists oversee a variety of administrative tasks, from recruiting and hiring to compensation and benefits. If you’re looking for a position that offers opportunities for growth and leadership, look no further than an HR generalist job.

Follow these examples and tips to write a HR generalist cover letter that highlights your abilities and sets you apart from other applicants.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have a wide range of experience in HR functions, and I believe that my education and this experience have given me the knowledge and ability to succeed in this position.

As a seasoned professional, I have had the opportunity to work on both the business and HR sides of several organizations. My experience has given me the ability to think strategically and plan accordingly, while also being nimble and able to adapt to changing circumstances. In addition, my HR knowledge has given me the ability to effectively communicate with a diverse group of people. I have found that my ability to motivate others, as well as my natural curiosity about human behavior, has served me well in this position.

My core strengths are my people skills and my strategic thinking. I have found that my people skills allow me to relate to a wide variety of people and that my strategic thinking allows me to plan accordingly for any eventuality. In addition, these strengths give me the ability to think outside of the box and look at things from different angles in order to solve problems.

I would appreciate the opportunity to meet with you in person so we can discuss how my skills and experience will be beneficial to your organization. Thank you for your time and consideration.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have extensive experience in all aspects of HR management, and I believe that my skills would be an asset to your organization.

As you will note from my resume, I have a solid background in HR management, having held positions with increasing levels of responsibility at both XYZ Company and ABC Company. I have a wide variety of HR skills, including:

  • Interviewing and selecting new employees
  • Evaluating new employee performance
  • Collecting employee data
  • Preparing employee handbooks
  • Conducting employee terminations
  • Preparing employment agreements
  • Drafting termination letters
  • Conducting workplace exit interviews

I am also experienced in negotiating compensation and benefits packages for employees at all levels, including management. In addition, I have strong interpersonal skills that allow me to build relationships with co-workers and help them meet their workplace goals.

My background would be an asset to your organization, and I would appreciate the opportunity to discuss my qualifications with you in person. Thank you for your time, and I look forward to speaking with you soon.

I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have extensive experience in all aspects of HR management, and I believe that my experience and expertise would make me an excellent candidate for this position.

My resume highlights my experience in HR management in both the private and public sectors. In my current role as Senior Manager of Employee Relationships and Wellness at CTPartners, I am responsible for leading a team that is focused on developing and maintaining comprehensive HR programs that support business objectives and comply with relevant regulations. I also am responsible for leading initiatives related to employee relations, employee performance, coaching and development, training and safety.

In addition to my HR management experience, I have significant experience in compensation and benefits administration. As a Senior Consultant at Towers Watson, I was responsible for managing a team that was focused on providing consulting services related to compensation, benefits, tax optimization, and benefit administration. In this role, I was heavily involved in the development of corporate strategy related to these programs.

My education includes a Master’s degree in Human Resource Development from Boston University and an Executive MBA from the University of Pittsburgh.

I would like to thank you for taking the time to review my resume and cover letter. If you feel that we would be a good fit at your company, please contact me at (444) 444-4444 or email me at [email protected] so we can schedule a time to speak more about this opportunity.

Name three reasons you’re a good fit

When applying for a job as an HR Generalist, you need to describe the skills and experiences that make you qualified. But instead of just naming your qualifications, give concrete examples to prove each point. For example, if an employer is looking for someone with knowledge of HR policies and procedures then explain how your prior experience in HR satisfies this requirement. If there’s a specific function listed among the company’s goals (such as implementing new training programs) then highlight how this functions can help them achieve their goal.

Highlight your relationship building skills

One of the most important traits that an HR generalist should have is the ability to build relationships with employees, candidates and other departments. So be sure to clearly communicate this in your cover letter. Talk about how you’ve been successful at building relationships in previous jobs and why they will benefit from having someone like you on their team.

Explain your interest in the HR field

The first step to writing a cover letter for an HR generalist position is explaining what initially drew you to the industry. If you’re passionate about helping people, then this should be easy for you! As part of your explanation, also mention how much research you’ve done on the field and why it’s important that they consider hiring someone with your unique background.

Proofread your cover letter

The HR Generalist role is crucial to the growth and success of any company. As such, hiring managers want to know that you are detail-oriented enough to be an asset in their HR department. Take extra care with your cover letter, as even one typo will make employers question your work ethic and skills.

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Human Resources Generalist   Cover Letter

Human resources generalist cover letter (with examples).

Human resources play a vital role in the success of any professional organization. If you are just starting out in the field, you may want to consider the position of human resources generalist . As the name implies, this is a position that covers a wide variety of human resource responsibilities.

However, if you apply for this position, you should know it can be a challenge to show that you have the skills and experience, such as understanding benefits and employee welfare, without being too vague.

Your resume will list your relevant skills and experience, but it is your cover letter that sets you apart from other candidates. Your cover letter for a human resource generalist position is the opportunity to show how you are the best fit for the position. All it takes is the proper format with the right content.

Looking for a job? These position are hiring now near you:

  • Human Resources Generalist
  • Human Resources Supervisor
  • Human Resources Associate
  • Senior Human Resources Representative
  • Human Resources Coordinator

Parts of a Human Resources Generalist Cover Letter

A well-written cover letter will reflect your personality and add emotional presence to your application, but its main goal is to show how you are qualified with past examples of successful, relevant experiences .

To start, follow the traditional cover letter format and be strategic with your words. Use the listed responsibilities and required skills in the job description to guide you. As a human resource generalist, you need to show why you are good with people. Paint a picture that shows you can manage all types of employee and customer relations.

For example, if the job description states you will be expected to oversee the hiring of new employees and assist in their development, then structure your letter around an experience from your past where you had to use related skills.

Overall, your cover letter can be broken down into four main parts. They are:

Heading. The most professional-looking headings contain properly formatted contact information that addresses the letter to a specific person.

Opening statement. A great opening statement grabs the attention of the reader with a mixture of professionalism and creativity.

Body. At this point in the letter , you must be direct about what makes you qualified. Don’t restate your resume. Instead, pick a couple of specific skills and responsibilities and go in-depth about how they relate to your interest in the job .

Closing statement. Conclude your pitch and reaffirm your interest. Leave the conversation with a call to action and sign off with a modest parting.

Human Resources Generalist Cover Letter Heading

In a heading, you want to list contact information that looks nice, clean, and simple.

It is best if the letter is addressed to a specific person. Go online and do some research . If possible, ask around in your network of professional contacts. However, if you cannot find a specific name, at least provide the basic contact information of the company and address the letter to the hiring manager .

An example of a good heading for a human resource generalist cover letter will look like this:

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye,

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Human resources generalist cover letter opening.

Though you are applying for a human resource generalist position, your opening should be anything but generic.

The generic way to start a cover letter is to state the prospective position and how you came across it. Though this tactic is acceptable, you will not stand out. Remember, you want the reader to know right away that you are someone worth their time.

You want to entice the reader while focusing on your interests or skills that connect back to the needs of the organization. Human resource generalists have to have great people skills , so use this as an opportunity to promote yours. Think about all the introductions you will have to make as you hire employees and deal with customers.

The best human resource generalists can make a person comfortable right away. Read the job description and see what you could do to make the reader feel quickly connected to your words. For example, you could talk about your emotional reaction to the opportunity as a way to generate empathy .

Whatever route you take, make sure to:

Be professional . Use a word choice that you would use in most office settings. Don’t be stiff but also avoid any casual language that you might regret later.

Use information that proves your worth. You want further inquiry, so give your reader something that shows you can provide what the job requires. Be passionate and use experience or your interests to get your foot in the door.

Let the reader know right away that you are worth their time. Reveal that you have the right touch of expertise necessary for a human resource generalist.

An effective opening statement for a human resource generalist might look like this:

Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization.

Human Resources Generalist Cover Letter Body

The body of your cover letter will solidify the reasons why you are a great candidate. Pick specific human resource generalist skills from the job description and experience from your past to build a case.

Be careful about word length during the body to keep the letter 200-400 words long. Try to write only two paragraphs. The first paragraph should focus on a successful use of your skills. The second paragraph will then tie into your interests in the position and the organization.

Bullet points are also an option. Whatever you choose, make sure there is a logical flow, and don’t be afraid to dive into your desire to be a human resource generalist.

When you write the body of your cover letter, you want to:

Tell a story with tangible results. This is your second paragraph. Focus on a specific accomplishment to avoid just restating your resume. Show how your skills result in success.

Refer to the requirements of the job listing. This is your third paragraph. This shows that your letter is tailored specifically to the reader and provides you a way to make a connection between your abilities as a human resources generalist and the responsibilities of the position. This is a great place to use keywords found in the job description.

Show passion and engagement. Let the reader know you are a driven employee who is willing to work hard. Human resource generalists have to deal with many different responsibilities and personalities. Your letter should make it clear that this is a type of professional situation you enjoy.

The body of a research associate cover letter should stand out. Assume the person is only skim-reading. They should still see clearly that you are the type of person who not only understands the needs of the organization, but has the skills of a human resource generalist to make a meaningful contribution.

An example of a body to a human resource generalist cover letter might look like:

As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success . I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now.

Human Resources Generalist Cover Letter Closing Lines

Close your cover letter with a couple of sentences that make an impact. Focus on three critical factors:

Restate your qualifications and interest with passion. You are a fully qualified and invested candidate, and it should be clear by this point.

Provide a call to action. Create an opening for yourself for future conversation, but be both humble and assertive.

Depart with a professional sign off . Some examples include:

Best Regards

Yours Truly

Your closing statement wraps up the picture you paint as the best candidate for the human resource generalist position. The result should be that the hiring manager will then quickly reach out to you.

An example of a closing statement would look like this:

My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot

Example of a Human Resources Generalist Cover Letter

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization. As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success. I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now. My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot
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Sample Cover Letter for a Human Resources Generalist Job

Use This Sample Cover Letter to Help You Write Your Own

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Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

Need a sample Human Resources generalist cover letter? This sample cover letter follows the recommended best practices. It connects the special qualifications of the applicant with the most important requirements listed in the job posting .

Whether you are emailing or mailing your application, use a business letter style to format the cover letter so that it appears professional. In an online application, you will paste this letter into any available space that is open for comments and additions.

When you are writing the letter, make sure that your cover letter has the keywords from the job posting. In an online application, this is how employers frequently find qualified applicants.

Additionally, general must-dos and guidelines needed to write an effective cover letter are covered in the sample HR manager's cover letter and in why cover letters should matter to employers. You'll want to take a look at both resources before writing your own cover letters.

Sample Cover Letter to Apply for an HR Generalist Job

This is a sample cover letter to apply for the position of an HR generalist. Download the HR generalist cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter to Apply for an HR Generalist Job (Text Version)

Ramon Hernandez 123 Main Street Anytown, CA 12345 417-567-3211 ramonhernandez@gmail.com

September 1, 2018

Joshua Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Mr. Smith,

Your job posting for a Human Resources Generalist caught my attention because your key requirements for the position are strengths that I possess personally and professionally. The industry in which I currently work, engineering, has many similar challenges to those you describe for your software development company.

My six years in HR as an assistant and then, as a generalist, have allowed me to grow and develop both professionally in my HR knowledge and experience, and as an employee leader within my company. I look forward to another HR generalist position to continue my growth in the field and ultimately, to serve an organization as their HR manager. Your position appears to allow this growth.

I demonstrate my passion for people and HR daily in my current job. I have responsibility for training and some aspects of the organization’s development, so I have been able to express my creativity and my ability to build effective programs. 

Your job posting requires experience in compensation and benefits. In my current generalist job, I have responsibility for administering benefits and working with accounting on payroll and compensation. I also exhibit strong attention to detail and the ability to keep projects moving forward. 

My resume details the experience that I have highlighted in this letter. Having had just one employer since college, I am excited to consider opportunities to do new things and expand my knowledge. 

Your advertised position also appears to fit my experience, accomplishments, and education. I am working on my PHR at my local university currently as requested and have my bachelor’s degree in HR.

Based on my experience and your job description, we appear to be a good fit for each other's needs. I look forward to meeting you for an interview.

Ramon Hernandez

human resources generalist job cover letter

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Home › HR Career Path › What Does an Human Resources Generalist Do? › How to Write an HR Generalist Cover Letter

How to Write an HR Generalist Cover Letter

Certified HR Generalist

TABLE OF CONTENTS

HR University’s HR generalist career guide aims to help you take the first step in pursuing an HR generalist career. This article will share a detailed overview of creating a hard-to-reject HR generalist cover letter, including samples and templates. 

What Are HR Generalist Cover Letters?

HR generalist cover letters highlight your relevant skills and expertise in the HR generalist role. In addition, it tells the hiring manager that you are a suitable candidate for the position. 

An HR generalist cover letter is a brief document that adds value to your job application. It is important that you keep it short and to the point. Don’t try to replicate the content from your resume in your cover letter. Expand on one or two relevant HR generalist achievements to showcase your potential and the value you can add to the role and the organization. 

Steps to Create an Outstanding HR Generalist Cover Letter

Consider the following steps to create an outstanding HR generalist cover letter. 

Conduct Research

HR generalists have remarkable administration, recruitment, organizing, training, and HR fundamentals (conflict, performance, and compliance) management skills. It is important to conduct thorough research to construct a valuable cover letter that aligns with the company’s vision, mission, values, and culture.  

Tailor Your Cover Letter

You can use a cover letter template but tailor it to apply for different jobs. For example, a cover letter for one company won’t be suitable for another company, be it the same designation. In addition, an irrelevant cover letter will make you appear to lack interest and attention to detail. 

Keep it Simple

Use simple design, words, and font for your cover letter. Stick to adding the most recent and relevant skills and achievements that add more value to your experience in the role. Make sure to keep the cover letter to one page. 

Showcase Your Skills and Expertise

A cover letter is a great way to highlight one or two best skills, experiences, or achievements in the role that you want the hiring manager to know. 

Feel free to add your academic achievements or internships/training experiences if you don’t have any previous working experience in the field. 

Give it a Final Check

Ensure that your cover letter does not have grammatical, structural, or spelling errors to set a perfect first impression on the hiring manager. In addition, you can seek feedback from your colleagues and friends to identify improvements in the cover letter. 

What is the Purpose of HR Generalist Cover Letters?

The HR generalist cover letter helps the hiring managers decide if they want to process your application to the next round of the HR generalist hiring process. Therefore, you must ensure your cover letter highlights how you can add value to the role. 

To produce a compelling HR generalist cover letter, consider answering the following questions:

  • What makes you the best candidate?
  • Why are you interested in the HR Generalist role and human resources?
  • Why do you want this job position in this company?

How to Construct a Structure for HR Generalist Cover Letter?

Follow the below guidelines to structure an outstanding cover letter. 

  • Use template – (you can find one here in this article below) 
  • Create a header – (name, contact, address, date)
  • Add the hiring manager’s details 
  • Address the hiring manager
  • Create a compelling Introduction 
  • Add one or two relevant skills and achievements 
  • Add a conclusion paragraph 

What to Include In Your HR Generalist Cover Letter?

Use template.

  • Background color (white)
  • Font size (12)
  • Font color (black)
  • Page margins (one-inch both sides)
  • Spacing (single line)

Create a Header

  • Write the complete name (top-left corner) 
  • Add contact details (contact number, social accounts, websites) 
  • Add address  

Add Hiring Manager’s Details

  • Add job title 
  • Add company name and address 

Address the Hiring Manager

  • Address the hiring manager with “Dear Mr/Ms/Sir” or use the name. 

Create a Compelling Introduction

  • Make sure to engage the reader from the start of your cover letter. To do this, start with an energizing hook
  • Make sure to discuss the HR generalist position at the start of your cover letter
  • Tailor the cover letter for the HR generalist role 
  • Share your experience in managing HR functions
  • Showcase your skills and expertise in managing HR functions. Share one or two achievements in the HR generalist role
  • Share your initiatives as an HR generalist. Add results (stats/metrics) of your initiatives to show authority in the HR domain
  • Share your appreciation for the HR generalist’s role in the organization you are applying for. Here you can address the company’s HR policies, employee retention, recruitment process, and more 
  • Share your excitement about the HR generalist’s role in the respective company
  • Close with Best Regards or Yours Sincerely.” 
  • Include an e-signature under “Yours Sincerely.”
  • Add your name 

HR Generalist Cover Letter Examples

Here are a few examples of an HR generalist cover letter.

Example # 1

Dear [Hiring Manager] , 

I am excited about the HR generalist job opening at XYZ company. Streamlining HR procedures and policies and making them efficient is my passion. And I am confident that my skills in the human resource domain can add value to XYZ company’s HR department. 

In my recent role as an HR generalist, I am responsible for documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing training and development programs for employees. I have streamlined the interviewing and recruitment process, decreasing 4 rounds of interviews to 2, which has reduced the hiring cost by 50%.

The hiring process at XYZ company is fascinating. And my HR generalist experience, in particular, my talent acquisition, screening, hiring, and training expertise, can serve as an asset for XYZ company.  

I would love to share more about my experiences, academics, and credentials. Please feel free to reach out to me at [contact information] . Thank you for considering my application.

Looking forward to hearing from you.

Example #2 

Greetings [Hiring Manager] ,

As an expert HR generalist with experience in running day-to-day HR functions and ensuring the implementation of standard HR policies and procedures, I am passionate about creating a motivating work culture for employees. 

I excel in documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing employee training and development programs. 

I have experience in deriving efficiency into the HR hiring process. For example, I have done the hiring, training, and onboarding of 42 employees for a new project in a short (one-month) period.  

XYZ company’s HR policies and processes inspire me. Your training and development procedures have helped several professionals excel in their respective fields. I look forward to contributing my skills and expertise to XYZ company’s HR hiring and training procedure. 

It would be exciting to explore how I can contribute to XYZ company’s success. Please find my resume enclosed for your review.

HR Generalist Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am thrilled to join [company] as a . I have experience in [list of relevant experiences] , and I have [list of skills] . I am confident that I can add more value to the HR generalist position.

As the [past/current job] at [previous/current company] , my roles are [list main roles/ responsibilities] . During my tenure as a [ previous/current job title ], I [elaborate major accomplishments as a HR generalist] .

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is admirable. I wish to join the position because [state why you want to join the company] . I wish to share my expertise in [list relevant skills to the position] .

Please find my resume enclosed herewith, containing more information about my credentials, qualifications, and expertise for your kind perusal. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Professional Hr Generalist Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Hr Generalist cover letter. Just replace personal information, company application data and achievements with your own.

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Professional hr generalist cover letter tips to help you stand out

According to 83% of hiring managers, cover letters are an important part of every recruiter’s decision-making process.

What’s more, 72% of them will expect you to hand in a great cover letter, even if this part is listed as ‘optional’ on the job advert.

And if you ask our experts, cover letters are an amazing opportunity to tell a personal story and make the right first impression.

But what exactly is a cover letter and how to write a good one? Let’s see…

hr generalist coverletter.png

The secret to making your Hr Generalist cover letter remarkable is to share your excitement about the company, the field, and the position.

It’s also a good idea to aim not to re-write your resume, but rather to build upon it and expand on your competencies.

Now, let's look at some other things that will make recruiters remember you.

How to choose the most suitable salutation and make a good impression

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

  • Dear [company name] Recruiter,
  • Dear Mr./Ms. Smith,
  • Dear Hiring Manager,
  • To the [team you're applying for] Team

Coming up with a good introduction is your chance to make the right impression and give the hiring manager a solid reason to remember you.

So instead of going for popular opening lines such as “I found your job advert on website X”, prove that you are actually passionate about the position. Share why you would like to grow in this field and what makes the company exciting.

Talk about your hard and soft skills

Although you’ve probably listed (or are planning to list) your hard skills on your resume, don’t forget to mention them in your cover letter as well. One way to do that is by telling a personal story.

You can share how some of your skills or qualities have helped you achieve goals in the past. Or perhaps you want to talk about the things that help you get over challenges. You decide.

Naturally, both soft and hard skills should be present here. It’s especially important to include skills and qualifications that have been mentioned as part of the job description or the requirements section of the advert. This will help you pass applicant tracking systems that screen documents for certain keywords.

Prove that you're familiar with the company

Proving that you are familiar with the company, its problems, and its goals is without a doubt one of the best ways to stand out.

If you want to show your passion for the company, mention how your skills and previous achievements can help the team grow.

It’s also worth mentioning how your experience can help resolve some of the most common industry issues.

End in an actionable way

While a strong introduction makes a great first impression, a confident, yet considerate conclusion is essentially what will get you a callback.

There are different ways to end your cover letter. But remember – the closing line you choose should match the company culture.

Your safest bet would be going for traditional phrases like “Looking forward to hearing from you” or “Looking forward to your reply”. For bonus points, add a simple “Thank you for your time and consideration”.

Hr Generalist cover letter

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Pair your cover letter with a matching Hr Generalist resume

Pairing your strong cover letter with a great resume can never be a bad idea. In fact, that’s one of the best ways to show you’re the ideal candidate for the position.

Tell your story with confidence with a job-winning Hr Generalist resume template .

Still not sure what your cover letter should look like? Hire an expert to help you !

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Human Resources Generalist Cover Letter Example

Cover Letter Examples

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Start your Human Resources Generalist cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and briefly mention your current role or most relevant experience. For example, "Dear [Hiring Manager's Name], I am currently a Human Resources Specialist at XYZ Company with over five years of experience in the field." Then, express your interest in the position and the company, and give a brief overview of why you believe you are a good fit. This could include mentioning key skills or experiences that align with the job description. Remember, the opening should be engaging and make the reader want to learn more about you.

The best way for Human Resources Generalists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. They should also thank the reader for their time and consideration. For example: "I am excited about the opportunity to bring my unique skills to your team and am confident that I can make significant contributions. I look forward to the possibility of discussing my application with you further. Thank you for considering my application." This ending is assertive yet polite, showing eagerness without desperation. It also leaves the door open for further communication, which is crucial in the hiring process.

In a cover letter, Human Resources Generalists should include the following: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: This should be a brief paragraph that introduces yourself and explains why you're writing. Mention the position you're applying for and where you found the job listing. 4. Body: This is where you highlight your relevant skills, experiences, and accomplishments. As a Human Resources Generalist, you should focus on your ability to manage HR functions like recruitment, employee relations, benefits administration, and compliance with labor laws. Provide specific examples of your achievements in these areas. For instance, you could mention how you improved the recruitment process or reduced employee turnover at your previous job. 5. Knowledge about the Company: Show that you've done your research about the company and explain why you're interested in working there. This could be something about the company's values, culture, or projects that align with your career goals. 6. Closing: In the closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the hiring manager for considering your application. 7. Signature: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your career and show why you're a great fit for the role. Be sure to tailor your cover letter to each job you apply for, highlighting the skills and experiences that are most relevant to the job description.

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5 Human Resources (HR) Cover Letter Examples for 2024

Stephen Greet

  • HR Cover Letter
  • HR Assistant
  • HR Generalist
  • HR Director
  • Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation happy, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is tricky. 

It’s maddening to fill out hiring paperwork and assess other candidates’  job skills  all day only to head home to perfect an  HR resume , cover letter, and application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

human resources generalist job cover letter

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Human resources cover letter template

Why this cover letter works

  • Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
  • You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Human resources assistant cover letter template

  • As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Human resources generalist cover letter template

  • Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Human resources manager cover letter template

  • Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
  • Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
  • Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Human resources director cover letter template

  • In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
  • If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
  • For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Human resources resume template

Write a Winning Human Resources Cover Letter

Rocket taking off from a laptop on a desk depicting writing a winning human resources cover letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

human resources generalist job cover letter

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

human resources generalist job cover letter

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

  • Address your work and successes in revamping the onboarding process for seasonal hires
  • Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
  • Talk about how you decreased the employee turnover rate

human resources generalist job cover letter

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Two people helping each other on outlining a human resources cover letter

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

human resources generalist job cover letter

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

  • Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

  • Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

  • Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

  • Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

human resources generalist job cover letter

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

  • Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

  • Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

  • Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Woman comparing on blackboard to see if human resources resume is on par with her cover letter.

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

Human Resources Director Resume Template

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

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15 HR Generalist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for HR Generalist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for two reasons. First, cover letters allow recruiters to see how you would correspond with them if they got in touch with you on the phone. Secondly, it is a way for you to sell your skills to the employer. Job seekers can emphasize their qualifications in different ways through this letter.

Here are 15 amazing HR Generalist cover letters that are professionally written and will help you stand out and get that job!

human resources generalist job cover letter

HR Generalist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

HR Generalist Sample 1

To Whom It May Concern:

I am contacting you in regards to your job posting for a HR Generalist. I am an experienced talent acquisition professional with over 5 years of experience in the field, and believe I would be a perfect fit. As HR Specialist, I have extensive experience developing recruiting strategies that align with organizational goals and objectives. My recent work includes strategic sourcing for candidates at all levels, job descriptions, interviewing candidates via phone or video conferencing, candidate background checks and candidate records management.

HR Generalist Sample 2

I am pleased to make your acquaintance, ________. I am an HR Generalist with experience in recruiting, training and managing staff. I am interested in learning more about the opportunity at ____ Company for a HR Generalist position. It sounds like this would be an excellent fit for my skillset and interests.

I hope that you will consider my qualifications and contact me with any questions you might have so we can get connected more quickly after reviewing my resume.

HR Generalist Sample 3

Dear Hiring Manager, As a generalist in the HR field, I am well-equipped to handle a variety of tasks that come with any HR position. My broad understanding of human resources management and communication skills make me a valuable asset to your company. My experience includes helping develop training programs for new hires, managing personnel records and benefits, and providing guidance on workplace issues. Please feel free to contact me at 407-555-5555 or via email at [email protected] should you have any questions about my qualifications or availability for the position. Thank you very much for your consideration!

HR Generalist Sample 4

Dear Hiring Manager, I am writing in regard to the open HR Generalist position. I have over 10 years of experience working in human resources and would be a valuable asset to your team. As an HR Generalist, I enjoy researching ways to improve the company’s culture by focusing on company projects and initiatives. As you are looking for someone with strong analytical skills, excellent communication skills, an ability to work independently with minimal supervision, and experience working in a fast-paced environment, I believe that my qualifications are a good match for this position. If you have any questions about my qualifications or interest in this opportunity please contact me at ############# or #############. Thank you again for considering me!

HR Generalist Sample 5

Dear Hiring Manager,

I am interested in the HR Generalist position at your organization. I have experience in recruiting, hiring, and training employees for many years. I am confident that my skills will help your team create a congenial working environment. Thank you for your consideration.

HR Generalist Sample 6

I am interested in the HR Generalist position. I have a Bachelor’s degree in Business Administration with a concentration in Human Resources Management, 10 years of experience as an HR Generalist and over 5 years overseeing the entire HR department.  I am confident that my extensive experience with this position makes me an excellent candidate for your open position. Please feel free to contact me at any time for more information about my qualifications or availability. Thank you for considering my application.

HR Generalist Sample 7

Dear (HR Hiring Manager), Attached is my resume. I am a certified Human Resources Generalist with 5+ years of experience. I am confident that my skills and experiences make me the perfect candidate for this position. To learn more about me, please feel free to contact me at anytime via email at [email protected] or by phone at _______-____-____. Thank you for your consideration!

HR Generalist Sample 8

The HR Generalist position would be an incredible opportunity for me as I am a strong communicator with excellent attention to detail and communication skills. I work well under pressure and excel in a fast-paced, team environment. I have experience in training, communication, and recruitment.

HR Generalist Sample 9

Hr generalist sample 10.

Dear Human Resources Manager,

Thank you for considering me as a potential candidate for the HR Generalist position. I am a dedicated and hardworking employee who would be an asset to your team. I have significant experience as a HR Generalist and could provide immediate value to your company’s mission. These are some of my key points: In addition to my skills, I bring excellent references from past employers, a degree in Business Management from University of North Carolina at Chapel Hill, and a passion for the field of human resources. Given the success I’ve had at previous companies, I am confident that you will be pleased with my work ethic too! Thank you again for considering me as a candidate for this position; if given the

HR Generalist Sample 11

Dear HR Managers, I am writing to express my interest in the open position of Generalist. I have over 10 years of progressive experience with human resources, recruiting and training. My various skills include developing policies and procedures for HR programs, implementing companywide compliance with laws pertaining to employment practices, training members on practices related to employment law, creating compensation plans for new hires and enhancements for current employees. If you are looking for someone who is able to provide strong customer service as well as communicate effectively with diverse teams then I am the perfect candidate! If you would like more detailed information about my qualifications please contact me at ____ or email ____. Thank you for your time! I look forward to hearing from you soon!

HR Generalist Sample 12

I am interested in the HR Generalist position at your organization. I have previous experience handling administrative tasks for a variety of companies, including the large conglomerate Dibs & Associates. I am skilled at translating complex instructions into easy-to-follow instructions. I am confident that my abilities would be a great asset to your business. I appreciate your time and consideration and look forward to hearing from you soon about next steps.

HR Generalist Sample 13

I am a recent graduate from the University of _____ with a degree in HR Management. I have three years of experience as a Human Resources Generalist, and I am confident that my qualifications will be an asset to your organization. My resume is attached for your review. Thank you for considering me for this position.

HR Generalist Sample 14

Dear hiring manager, I am thrilled to submit my application for the HR Generalist position. With over 5 years of experience in Human Resources, I am confident that my qualifications are a perfect match for this role. Some highlights of my successes include: -Developing and implementing new employee orientation program -Managing company payroll system -Hiring and interviewing candidates with a 100% hire ratio for the past two years If you would like to find out more about me, please feel free to reach out at 347-540-2317 extension 123. Thank you for your time!

HR Generalist Sample 15

I am very interested in the HR Generalist position with your company. I have over eight years of experience as an HR Generalist and understand how to perform this job well. I am excellent at problem solving and can do so independently. I believe that my demonstrated abilities as an HR Generalist qualify me for this position and would be happy to schedule an interview at your convenience.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written HR Generalist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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HR Generalist Cover Letter Example (Free Guide)

Create an hr generalist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

HR Generalist Cover Letter Example

Are you looking to start your career in HR? Landing a job as an HR Generalist is a great way to get your foot in the door. Our HR Generalist Cover Letter Guide provides the essential tips and techniques you need to make a strong and compelling case for why you should be hired. Learn how to make your cover letter stand out from the crowd and get your application noticed.

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

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HR Generalist Cover Letter Sample

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Dear Hiring Manager,

I am writing in response to your posting for an HR Generalist. With my five years of HR experience, I am confident that I am an ideal candidate for the position.

My background includes a Bachelor’s Degree in Human Resources and extensive experience in recruitment, employee relations, and benefits administration. I am comfortable working in a fast-paced environment with tight deadlines and committed to providing the best HR strategies and solutions to the organization.

In my current role as an HR Generalist, I am responsible for providing a full range of HR services. I have successfully implemented various HR initiatives such as the promotion of diversity and inclusion, the development of policies and procedures, and the training and development of staff. I have also been successful in collaborating with various departments to ensure the organization is in compliance with the applicable regulations.

In addition, I have experience in creating organizational charts, overseeing the employee onboarding process, maintaining employee records, and developing job descriptions. I am also knowledgeable in creating reports and conducting audits to ensure compliance with applicable laws. I have excellent interpersonal and communication skills which have enabled me to build positive relationships with staff, management, and external stakeholders.

I am confident that I have the necessary skills and experience to be an effective HR Generalist. I am a highly motivated, organized, and enthusiastic individual who is committed to excellence. I am eager to discuss the opportunity in further detail and am available for an interview at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

Why Do you Need a HR Generalist Cover Letter?

  • A HR Generalist cover letter is necessary to provide a potential employer with an overview of your relevant experience and qualifications for the role.
  • It is your opportunity to showcase your skills and demonstrate why you are the best candidate for the position.
  • A well-written cover letter can help you stand out from the competition and make a positive first impression.
  • The cover letter allows you to highlight any achievements, awards, or certifications that may be of particular interest to the employer.
  • The cover letter also gives you the opportunity to explain any gaps in your employment history, or any other information that may not be clearly explained in your resume.
  • It is a great way to make a connection with the employer and provide a more personal touch to your job application.

A Few Important Rules To Keep In Mind

  • Start with a formal greeting, such as "Dear [Recipient's Name]."
  • In the first paragraph, state the purpose of your letter and mention the position you are applying for.
  • In the second paragraph, explain why you think you're the best candidate for the job and how your skills and experience make you an asset to the company.
  • In the third paragraph, thank the recipient for their time and consideration.
  • In the fourth paragraph, provide contact information and a call to action, such as asking for an interview.
  • Keep your letter concise and to the point - no longer than one page.
  • Make sure to proofread your letter for spelling and grammar mistakes.

What's The Best Structure For HR Generalist Cover Letters?

After creating an impressive HR Generalist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a HR Generalist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For HR Generalist Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly skilled HR Generalist, I read your posting for a new HR Generalist with interest. My experience aligns well with the qualifications you are seeking, in particular my role as an HR Generalist at ABC Company, and I am certain I would make a valuable addition to your organization.

With over 8 years of experience in the HR field, I am adept in recruitment and selection, employee relations, benefits administration, and performance management. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate problem-solving and communication skills, I excel at:

  • Recruitment and Selection: Recruited and hired qualified staff while maintaining recruiting standards and procedures.
  • Employee Relations: Developed and maintained positive relationships with employees to ensure effective communication.
  • Benefits Administration: Managed employee benefits programs including open enrollment and new hire orientations.
  • Performance Management: Monitored performance and provided employees with constructive feedback.

I am an organized and efficient professional, with the ability to manage multiple tasks simultaneously. In addition, I am an effective communicator, comfortable working with people at all levels. I am confident that I could be a valuable asset to your organization.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

  • Strong knowledge of HR principles and procedures.
  • Excellent understanding of labor laws and regulations.
  • Exemplary communication, organizational, and interpersonal skills.
  • Ability to prioritize tasks and work under pressure.

Please feel free to contact me at your earliest convenience to discuss these qualifications in more detail. I look forward to hearing from you and thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a HR Generalist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Not taking the time to research the company and tailor the cover letter to the specific role.
  • Not demonstrating knowledge of the industry and role.
  • Failing to proofread the letter multiple times.
  • Not providing specific examples of relevant experience.
  • Using a generic template rather than customizing the letter.
  • Not including a call to action.
  • Not addressing the cover letter to a specific person.
  • Using an overly formal or casual tone.
  • Exceeding one page in length.
  • Including irrelevant information.

Key Takeaways For a HR Generalist Cover Letter

  • Highlight your knowledge of HR best practices and compliance.
  • Demonstrate your experience in a variety of HR functions.
  • Showcase your skills in problem solving and conflict resolution.
  • Express your enthusiasm for working in a team environment.
  • Mention your experience in recruiting, onboarding, and training.
  • Outline your expertise in employee relations and engagement.
  • Describe how you have successfully managed HR policies and procedures.
  • Highlight your ability to develop and maintain positive relationships with staff and management.
  • Discuss your proficiency with HR software and databases.

Create Cover Letter

Resume Worded

2 human resources (hr) generalist cover letters.

Approved by real hiring managers, these Human Resources (HR) Generalist cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Human Resources (HR) Generalist Roles

Table of contents

  • Human Resources (HR) Generalist
  • Alternative introductions for your cover letter
  • Human Resources (HR) Generalist resume examples

Human Resources (HR) Generalist Cover Letter Example

Why this cover letter works in 2024, reduced employee turnover.

In this cover letter, the candidate highlights their impressive accomplishment of reducing employee turnover by 20%. This shows they have a direct impact on a company's success and can bring the same results to Amazon.

Effective Project Management

The candidate demonstrates their ability to multitask and manage multiple priorities, which is a highly sought-after skill for an HR Generalist role. They provide specific examples of their work that prove their proficiency in this area.

Appreciation for Opportunity

This sentence strikes the perfect balance between gratitude and confidence. The candidate thanks the hiring manager for considering their application while also expressing enthusiasm for discussing their potential impact on the company.

Aligning Personal Values with Company Culture

When you highlight how your personal approach aligns with the company's mission or principles, it shows that you've done your homework. It also shows you're likely to fit in well with the existing company culture. This could be a strong factor in your favor.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Generalist Roles

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human resources generalist job cover letter

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

human resources generalist job cover letter

Human Resources Generalist Cover Letter Examples

A great human resources generalist cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following human resources generalist cover letter example can give you some ideas on how to write your own letter.

Human Resources Generalist Cover Letter Example

Cover Letter Example (Text)

Jeymi Szilagyi

(314) 583-2641

[email protected]

Dear Shakeya Heary,

I am writing to express my strong interest in the Human Resources Generalist position at Randstad. With five years of dedicated HR experience, primarily gained through my tenure at Korn Ferry, I have developed a robust set of skills that I believe align perfectly with the responsibilities and opportunities at Randstad.

During my time at Korn Ferry, I honed my expertise in a variety of HR functions, including talent acquisition, employee relations, performance management, and compliance with labor laws. I was instrumental in streamlining the recruitment process, reducing the average time-to-hire by 20% while maintaining a focus on attracting top-quality candidates that fit our company culture. Furthermore, I took the initiative to develop and implement an employee wellness program that significantly improved employee satisfaction and retention rates.

My collaborative approach to problem-solving and my commitment to fostering an inclusive work environment have enabled me to effectively mediate conflicts and build strong, productive teams. I have always been passionate about professional development and continuous learning, and I have successfully facilitated numerous training programs that have enhanced the skill sets of our workforce.

I am particularly impressed with Randstad's commitment to connecting people with meaningful employment opportunities and its recognition as a leader in the HR services industry. I am excited about the opportunity to bring my unique blend of experience and enthusiasm to your team, and I am confident that my proactive approach to HR management would make a significant contribution to your company.

I look forward to the possibility of discussing how my background, skills, and certifications can be a match for the needs of Randstad. Thank you for considering my application. I am eager to potentially join such a respected organization and am looking forward to contributing to your team's success.

Warm regards,

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Generalist, HR Cover Letter

15 generalist, hr cover letter templates.

Generalist, HR Cover Letter Sample

How to Write the Generalist, HR Cover Letter

I am excited to be applying for the position of generalist, HR. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for council to Managers and Supervisors regarding personnel practices, policies, and employment/labor laws to ensure consistent and accurate delivery in these areas.

Please consider my qualifications and experience:

  • Advocate of change management principles
  • Willingness to learn and to be involved on various projects
  • Previous HR Generalist or Advisor experience in EMEA including knowledge of ER, resourcing, learning & development , within a global organization
  • Excellent verbal, written, and interpersonal communication skills to groups and individuals, tailoring style to suit audience and situation
  • Play a key role in the delivery of Hr Activities/projects to embed & grow the new HR Operations model and the Service Delivery Model (SDM) within the Country/Cluster
  • Based on the country demand plan, lead or contribute to the delivery of key cross-country or business related projects/objectives with increased need on Generalist resourcing
  • Develop project plans to include milestones, accountabilities, objectives, contingencies, and interdependencies
  • Lead the development, implementation, and embedding of key performance and progress measures and generating data insights to ensure quality of projects implementation

I really appreciate you taking the time to review my application for the position of generalist, HR.

Morgan Gleason

  • Microsoft Word (.docx) .DOCX
  • PDF Document (.pdf) .PDF
  • Image File (.png) .PNG

Responsibilities for Generalist, HR Cover Letter

Generalist, HR responsible for and maintains employment practices and procedures in accordance with plant, group, and corporate guidelines and in compliance with governmental regulations and laws in regard to fair employment practices, EEOC, ADA, Civil Rights Act, and Affirmative Action Plans.

Generalist, HR Examples

Example of generalist, hr cover letter.

Please consider me for the generalist, HR opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for assistance and training to department leaders and associates on the interpretation and enforcement of employment laws, HR policies and procedures.

  • Participate in development and execution of orientation programs and training procedures for new employees
  • Administer leave of absence programs and providing guidance to employees and management for all federal and state leave requirements
  • Manage HR compliance reporting
  • Ensure compliance with salaried and hourly performance management systems
  • Support positive employee relations climate by being accessible to all employees
  • Proactively build relationships by meeting weekly with employees on the manufacturing floor
  • Facilitate actions to resolve employee issues and escalate issues to appropriate management team
  • Manage contract agency relationships

Thank you for considering me to become a member of your team.

Quinn Schaden

I would like to submit my application for the generalist, HR opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for advice and counsel to managers and supervisors regarding personnel practices, policy and employment laws, and making recommendations relating to counseling, coaching, discipline, and termination.

Please consider my experience and qualifications for this position:

  • Good knowledge and understanding of employment and labor laws and other human resource concepts and processes
  • Proficiency in personal computer skills (Microsoft Office, Google, websites )
  • Deals with complex requests with accuracy and efficiency
  • Extremely detail oriented, expertise in fact checking, data verification, and cross-referencing complex information
  • Communicates clearly and effectively both in written and verbal format
  • Solid change management skills, , comfortable with uncertainty, ambiguity and constant change, yet able to set priorities and execute on commitments
  • HR experience needed
  • Lead and facilitate the processes of market talent reviews, succession planning, employee engagement and diversity initiatives

Thank you in advance for taking the time to read my cover letter and to review my resume.

Shiloh Schneider

Previously, I was responsible for guidance in terms of employment laws for the Geo/country, handle breaches of employment law.

  • Strong knowledge of Power Point, Microsoft Word and Excel
  • Experience with policy development and documentation
  • Solid understanding of HR laws, policies, practices, and programs
  • High personal maturity and emotional intelligence
  • Flexibility to respond quickly to changing job demands and prioritize multiple responsibilities
  • Working knowledge of all aspects of talent management including selection processes, pre-employment testing, and behavior based interviewing for both a salaried and hourly workforce
  • Change leader who possesses effective problem solving skills to clear the path for change
  • Generalist knowledge of HR functions (recruiting, hiring, benefits, labor law, training, FMLA administration)

Reese McCullough

I submit this application to express my sincere interest in the generalist, HR position.

In my previous role, I was responsible for timely and accurate reporting of Affirmative Action, Equal Employment Opportunity, VETS4212, Affordable Care Act and workforce data.

  • Intermediate skills with MS Word, Excel, PowerPoint, Publisher and HRIS systems
  • Willingness to adjust schedule on occasion to conduct meetings, trainings
  • ADP product experience preferred
  • Excellent communication and follow-up skills with exceptional attention to detail
  • A passion and aptitude for working in a collaborative manner, and demonstrating clear expertise in attracting great talent
  • Familiarity working in an ISO Certified environment, preferred
  • Principles and practices of employment law, including but not limited to FMLA, ADA, Workers Compensation and Title VII
  • Able to handle any environment

Phoenix Kirlin

Previously, I was responsible for advice, guidance, coaching, and training to associates and managers based on policies and legal consultation, and in accordance with employment laws and regulations.

  • Proficiency in Microsoft Office programs and knowledge of advanced functions in Excel and Access
  • Familiarity with ADP Enterprise & Virtual Edge
  • Experience working in a lean/Continuous improvement (CI) manufacturing environment preferred
  • Strong proficiency in MS Word, PowerPoint and Excel (VLOOKUP, Pivot Tables)
  • Dispute and conflict resolution
  • Experience interpreting and applying policies and procedures to ensure legal compliance
  • Open to future relocation as part of career progression
  • Proven track record of strategically partnering with internal business leaders

Thank you for your time and consideration.

Lennon Schuppe

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human resources generalist job cover letter

Stanford University

Human Resources Generalist

🔍 school of medicine, stanford, california, united states.

Stanford University is one of the world’s most renowned universities.  Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Human Resources in the Pathology Department.

You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally changing the world of health care.  You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements.  Our culture is fast paced, energetic and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:

  • Events and program for children, sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
  • Work/life and family friendly policies and reimbursement
  • Participation in Stanford’s social responsibility and sustainable programs for a better world
  • A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are expert organizers, compliance gurus, and still have a spirit and energy to change the world.

About the Department of Pathology

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment and basic understanding of human disease.  This is done through discovery (research), education, and clinical care.

For more information about the department visit http://pathology.stanford.edu/

About the Position

Stanford University is seeking a Human Resources Generalist that will act as the first point of contact for most human resources inquiries, serve as a resource to staff and faculty on human resources policies, procedures, and practices, as well as, provide human resources administrative support. This role will be working a hybrid model of on-site and work from home. You will be part of the Pathology HR team and provide support in the areas of Job Classifications, recruitment, processes improvement, performance appraisals, employee relations, visas, as well as supporting many other areas.  Working directly under the Human Resources Manager, this person will need to have a strong base in HR knowledge in order to maintain a high level or HR service to the Department of Pathology.

You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment.  Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and develop program management skills.  In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.

Duties include:

  • Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
  • Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
  • Design and manage onboarding and exit processes.
  • Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
  • Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
  • Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
  • Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.
  • Guide managers in the process of selecting job descriptions and developing job postings.
  • Act on behalf of manager/director for human resources matters in his/her absence.
  • Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments. Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
  • Support and/or implement compliance programs.
  • Conduct research in support of workplace investigations.
  • Direct the work of Human Resources Admin 1.

* - Other duties may also be assigned

Desired Qualifications:

  • PHR or SHRM-CP
  • Highly organized and detail oriented in order to provide timely and accurate work
  • Experience in an academic environment working with faculty
  • Experience writing job description and classifying employees, both exempt and non-exempt
  • Knowledge base of compensation procedures and theories
  • Basic Employee Relations experience
  • Familiarity with Visa Processing, H-1B, O and TN
  • 1-2 years of supervision or mentoring of staff

Education & Experience (Required):

  • Associate degree and four years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities (Required):

  • Demonstrated experience applying and interpreting human resources policies and procedures.
  • Demonstrated experience successfully managing programs and/or projects.
  • Strong attention to detail and accuracy.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.
  • Excellent oral and written communication skills to independently draft effective correspondence and documentation.
  • Demonstrated strong and effective interpersonal and customer service skills.
  • Strong analytical, critical thinking and problem solving skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

Physical Requirements*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  •   Rarely kneel/crawl, operate foot and/or hand controls

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

  • This position may have a flexible work location, with the possible ability to be either co-located near the Stanford campus in Palo Alto, CA as a hybrid worker.

The expected pay range for this position is $77,000 to $92,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

  • Schedule: Full-time
  • Job Code: 4702
  • Employee Status: Regular
  • Requisition ID: 102300
  • Work Arrangement : Hybrid Eligible

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 School of Medicine, Stanford, California, United States

📁 Human Resources

Post Date: Feb 02, 2024

Global Impact We believe in having a global impact

Climate and sustainability.

Stanford's deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change.

Medical Innovations

Stanford's Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19.

From Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley.

Advancing Education

Through rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all.

Working Here We believe you matter as much as the work

Group Dance Class In A Gym

I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.

School of Engineering

Students Working With A Robot Arm

I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.

Phillip Cheng

Office of the Vice Provost for Student Affairs

Students Working With A Robot Arm

Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.

Denisha Clark

School of Medicine

Students Working With A Robot Arm

I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.

Office of the President and Provost

Getting Started We believe that you can love your job

Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.

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COMMENTS

  1. Human Resources Generalist Cover Letter Example and Template ...

    617-555-0158 [email protected] Boston, MA May 18, 2023 Dear Hiring Manager, For as long as I can remember, I've had a natural gift for helping people resolve conflicts, overcome challenges and improve processes.

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  5. HR Generalist Cover Letter Examples & Writing Tips

    HR Generalist Cover Letter Example 1 I am writing to express my interest in the Human Resources Generalist position that is currently open at your company. I have a wide range of experience in HR functions, and I believe that my education and this experience have given me the knowledge and ability to succeed in this position.

  6. Human Resources Generalist Cover Letter (With Examples)

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  7. Sample Cover Letter

    Sample Cover Letter to Apply for an HR Generalist Job This is a sample cover letter to apply for the position of an HR generalist. Download the HR generalist cover letter template (compatible with Google Docs and Word Online) or see below for more examples. ©TheBalance 2018 Download the Word Template

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    How to Write the Human Resources Generalist Cover Letter. 48478 Patrina Center. Lake Alec, TX 07443-9782. Dear Gray Padberg, I am excited to be applying for the position of human resources generalist. Please accept this letter and the attached resume as my interest in this position.

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    How to Write the Generalist, HR Cover Letter. 2006 Matthew Mountains. Lindchester, KY 66504-3825. Dear Max Heidenreich, I am excited to be applying for the position of generalist, HR. Please accept this letter and the attached resume as my interest in this position.

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  25. Human Resources Generalist

    Stanford University is seeking a Human Resources Generalist that will act as the first point of contact for most human resources inquiries, serve as a resource to staff and faculty on human resources policies, procedures, and practices, as well as, provide human resources administrative support. This role will be working a hybrid model of on ...