writing an application email

Flow through your inbox

Flowrite turns your instructions into ready-to-send emails and messages across your browser.

For companies

Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

Supercharge your communication with Flowrite

Write emails and messages faster across Google Chrome.

Explore Flowrite

Start using Flowrite today

Try it yourself

General template

Reply to: "

Received message

introduce flowrite short instruction to ready to send emails we finish email

Generate a reply

Generate an outreach

Share this article

Related articles

How to inquire about a job with 12 samples and a template

Here we show you process of sending a job inquiry email, including a list of the essentials you must include

How to write an email to a company with 4 samples and template

Here we help you draft professional, respectful emails to companies in easy-to-follow steps

How to follow up on a job application with sample and template

Following up on a job application after no response is a must. Here's how you do it.

We use cookies to analyze site performance and deliver a better experience for visitors.

Product updates

Read the latest →

About Flowrite

Get to know us →

Productivity

© 2023 Flowrite

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Job Application Email Examples and Writing Tips

How To Apply for a Job via Email

• What To Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.

What To Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email

Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Online Applications ."

CareerOneStop. " Job Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

How to Craft the Perfect Job Application Email – Tips + Examples

• March 12, 2024

Ever imagined the journey of your job application email?

It’s quite an adventure, really.

Picture your email strutting down the virtual corridor, armed with a dazzling resume and a killer cover letter, ready to charm the socks off the no-nonsense hiring manager.

Sounds impressive, right?

But wait, we’re missing something !

We need to equip your email with the right words and a touch of personality – the magic keys to the kingdom, or in this case, the job you’ve been eyeing.

Let’s take a walk on this thrilling path together and learn the tricks to make your job application email not just another face in the crowd but the name on everyone’s lips.  

Our mission? To ensure your email doesn’t just land, but makes a grand entrance in the hiring manager’s inbox.

Why Job Application Emails Matter

In the journey of your job hunt, crafting the perfect job application email can be the key to unlock your dream role. It’s not just about sending an email for a job application, it’s your initial handshake with potential employers.

You see, the job application email format you choose is like your business suit, presenting your professional self . Your job application email subject line , that’s your window display, the first thing recruiters notice. It could make your application rise to the top or get lost in the shuffle.

When you begin your email introduction for a job application, you’re making your first impression, introducing yourself, and stating the position you’re applying for.

In the job application email body, you get the stage to spotlight your qualifications , experiences , and why you’re the perfect fit for the role. A professional email for a job application can truly make you stand out, being concise, respectful, and clear.

If you’re applying for a job via email, it’s your golden opportunity to impress the recruiter before they even peek at your resume or consult their hiring software . So, always remember to dedicate time to craft the perfect job application email.

Using a job application email template can ensure you hit all the right notes . In short, your job application email is not just an email for a job application, it’s your ticket to the interview stage and a chance to make a memorable impression.

Key Elements of a Job Application Email

When you’re preparing to send that all-important job application email, there are a few key elements you should include. These pieces are the puzzle that, when put together, create a compelling and professional email for a job application.

Job Application Email Subject

Your email subject line is the first thing a hiring manager will see, and it sets the tone for the rest of your email. A good subject line is clear, concise, and specific. It should indicate the position you’re applying for and, if applicable, the job reference number.

This makes it easier for the hiring manager to categorize and keep track of your application among others.

Email Introduction for Job Application

The introduction of your job application email is your opening greeting. This is where you briefly introduce yourself and state the position you’re applying for. It’s essential to keep this part of the email brief but engaging.

Make sure to use a formal yet friendly tone, and always address the hiring manager or recruiter by their name if you know it.

Job Application Email Body

This is the main part of your email, where you have the opportunity to sell your qualifications, skills, and experiences. In the body of the email, you should highlight your most relevant accomplishments and explain how they make you a great fit for the job.

But remember, it’s not just about listing your skills. It’s also about showing the employer how you can use these skills to benefit their company.

Job Application Email Cover Letter

The cover letter is where you can go into more detail about your qualifications and experiences. It provides additional information on why you’re a good fit for the position. While your resume lists your qualifications, the cover letter tells the story of your professional journey and demonstrates your communication skills.

If you are applying to positions in the banking sector, highlighting your qualifications effectively in your resume can really set you apart. For example, if you are applying for a role in the banking sector, these banking resume samples might help you to understand how to showcase your skills, experiences, and accomplishments, ensuring your resume speaks volumes to hiring managers.

It’s your chance to explain gaps in your resume, make a career change, or discuss why you’re particularly passionate about the role or the company.

Professional Email for Job Application

It’s crucial to maintain professionalism throughout your job application email. This includes using a professional email address (ideally, your full name), a clean format with clear paragraphs and proper grammar, and a polite and formal sign-off.

Before you hit send, always check your email for any grammatical errors or awkward phrasing. A well-polished email shows the employer that you pay attention to detail and take the application process seriously.

Remember, a job application email isn’t just about applying for a job via email. It’s your chance to make a great first impression . So take your time, use a job application email template if you need to, and make sure you nail each of these elements. Your future self might thank you for it when you land that dream job!

How to Write a Job Application Email

​​Writing the perfect job application email can seem daunting, but with these steps, you’ll be sending off a top-notch email applying for a job in no time.

1. Choose a Professional Email Address

The first step in writing a job application email begins even before you start typing the message. It’s about ensuring your email address is professional and appropriate for a job application. Ideally, your email address should include some combination of your first and last name, initials, or a professional title.

An email address that looks professional helps create a positive, serious image right from the start. Avoid nicknames, numbers, or non-professional addresses as they may appear less serious or even unprofessional to potential employers.

2. Craft a Compelling Job Application Email Subject

The subject line of your email for job application is like a headline. It’s the first thing the hiring manager will read, so it needs to grab their attention while clearly stating the purpose of the email.

The job title, your name, and if applicable, the job reference number should be included in the subject line to help the hiring manager quickly identify your application. For example, “Marketing Specialist Application – John Doe – Ref. 12345” is a clear, concise, and informative subject line.

3. Start with a Formal Greeting

Starting your job application email with a respectful and formal greeting sets the right tone. If you know the name of the person you’re writing to, always address them directly, like “Dear Ms. Johnson” . If you’re unsure, “Dear Hiring Manager” is a safe option.

This shows respect and professionalism, and it demonstrates that you’ve taken the time to tailor your application to the specific role and company.

4. Write a Persuasive Job Application Email Body

The body of your job application email is your opportunity to make your case and showcase why you’re the best candidate for the job . Here’s where you can shine by highlighting your relevant skills, experiences, and qualifications.

Start by introducing yourself and stating the position you’re applying for in your opening line . Then, summarize your key qualifications and how they align with the job requirements. Use specific examples to illustrate your accomplishments. Keep your message concise, easy to read, and focused on the most compelling points.

5. Attach Your Job Application Email Cover Letter

Your cover letter is a crucial part of your job application email. It allows you to go more in-depth about your experiences and passion for the position. In your cover letter, you can elaborate on the points mentioned briefly in your email body, telling a compelling story about your professional journey and why you’re a great fit for the job.

Remember to tailor your cover letter to the specific role, demonstrating that you’ve done your homework about the company and role.

6. Proofread and Send

The final step is to proofread your email thoroughly. Check your grammar, punctuation, and spelling carefully . Also, ensure that your message is clear and that you’ve included all necessary information and attachments.

When you’re confident everything looks great, you’re ready to hit send. A well-proofread email shows you have attention to detail, a quality appreciated in every profession.

Remember, writing a job application email is your chance to make a great first impression. With careful attention to detail and a clear, professional message, you can show hiring managers that you’re the right candidate for the job.

So take your time, and don’t rush the process . Your future employer will appreciate your thoroughness and professionalism.

Job Application Email Examples and Templates

Scanning through countless job application email examples might seem a bit overwhelming at first, right? But don’t worry, once you grasp the basics, creating an effective job application email is a breeze.

Here are some templates that you can utilize for any scenario:

The Cold Email Application

Ever spotted a company that you’d love to work for, but they don’t currently have vacancies advertised? This is where a well-crafted cold email for a job application comes into play. It’s your chance to express your interest and plant a seed for future opportunities .

Here’s a sample email applying for a job:

Subject: Expressing Interest for Future Opportunities – [Your Name]

Dear Hiring Manager,

I am a seasoned digital marketing professional with a keen interest in joining [Company Name] in the future. Although I didn’t find any open roles that match my expertise at present, I’d like to express my interest…

[More about your experience and why you’re interested in the company]

Sincerely, [Your Name]

In this email template for job application, the focus is on expressing interest, not applying for a specific role. Be sure to highlight your skills and why you’re drawn to the company. You can also utilize cold email tools to help you with your cold email automation.

The Direct Application Email

When you spot the perfect job and it’s time to send your application, a direct job application email template will be your go-to.

This is a straightforward email applying for a job where the focus is on why you’re a great fit for the role:

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I am excited to apply for the [Job Title] position at [Company Name]…

[More about your qualifications and why you’re a good fit]

Best Regards, [Your Name]

This job application sample email is concise, to-the-point, and centers around the job you’re applying for.

The Follow-up Email

After sending your job application email, it’s professional and proactive to send a follow-up email . This can reaffirm your interest and keep you on the recruiter’s radar.

Here’s the template:

Subject: Follow-up on Application for [Job Title] – [Your Name]

I wanted to follow up on my application for the [Job Title] at [Company Name]…

[More about your continued interest]

This job email application template is designed to be respectful, demonstrating continued interest without being pushy.

The Job Inquiry Email

Sometimes, you might want to inquire about a position before applying officially. A job inquiry email gives you a chance to ask questions or show interest in a position before submitting a full application.

Subject: Inquiry About [Job Title] – [Your Name]

I recently came across the job posting for the [Job Title] at [Company Name]…

[More about your interest and any questions you have]

In this job inquiry email, you can express interest, ask relevant questions, and determine if you’re a good fit before taking the time to apply.

The Job Application Email With a Referral

Being referred by someone within the company can give your application an edge. When this is the case, make sure to mention the referral in your job application email.

Subject: Application for [Job Title], Referred by [Referrer’s Name] – [Your Name]

I am writing to apply for the [Job Title] at [Company Name], as referred by [Referrer’s Name]…

[More about your qualifications and how the referral came about]

This sample email for a job application with a referral shows how to incorporate the referral smoothly into your message.

The Job Application Status Email

If you haven’t heard back after a while, you might want to check the status of your application. This should be done carefully to avoid seeming impatient.

Subject: Checking Status of Application for [Job Title] – [Your Name]

I submitted my application for the [Job Title] at [Company Name] on [date]…

[More about your continued interest and politely asking for a status update]

Kind Regards, [Your Name]

This job application status email delicately balances expressing continued interest with seeking an update.

Remember, every job application email is an opportunity to showcase your professionalism and enthusiasm for the role. By customizing these job application email examples, you’re one step closer to landing that dream job!

Frequently Asked Questions on Job Application Emails

Many job seekers like yourself often find themselves with questions about crafting the ideal job application email.

So, let’s dive into three commonly asked queries to make your application process smoother.

How do I write an email for an unsolicited job application?

Crafting an unsolicited email for a job application might seem challenging, but it’s quite similar to a standard application email. The key difference is that you’re expressing interest in the company rather than applying for a specific role .

Start by introducing yourself, explain why you’re interested in the company, and then highlight your relevant skills and experiences . Be sure to convey your enthusiasm for potential future opportunities.

What should I do if I don't receive a response to my job application email?

Not getting a response can be disheartening, but there’s a strategic way to address it. After waiting a reasonable period (usually a week or two) , you can send a polite follow-up email. This should restate your interest in the position, provide a brief recap of your qualifications, and ask for a status update on your application.

Can I use the same job application email template for every job?

While having a basic job application email format can save time, it’s crucial to personalize each email to the specific job and company. Using the same email template for job applications without any customization can make your application seem generic.

Tailoring your email shows that you’ve done your research and you’re genuinely interested in the role and the company.

Key Takeaways on Job Application Email

Wrapping it up, the art of drafting an exceptional job application email is a potent tool in the job hunting process.

Every component, from your email address to the tone of your content, contributes to shaping your first impression.

Your email isn’t merely a message—it’s your professional introduction, akin to extending a virtual handshake.

The subject line acts as a window display, drawing the recruiter’s attention amidst the flurry of emails, while the body of the email is your platform to highlight your skills, qualifications, and potential contribution to the company.

The customization of your email to align with the specific job role and the company demonstrates your sincere interest, and a thorough proofreading before hitting send signals your meticulousness and commitment.

By mastering these elements, your job application email could potentially steer your career towards the job of your dreams.

To achieve the best results with email outreach, we recommend using a professional email automation software

13 best cold email platforms rated and compared

Edgar Abong

Table of contents.

Expert level sales and marketing guides and unbiased software reviews. 

• Privacy Policy
• Terms of Service

Copyright © 2024 influno. All rights reserved.

Last Updated on March 12, 2024 by Edgar Abong

Job Application Email (Templates, Examples)

By Status.net Editorial Team on September 24, 2023 — 11 minutes to read

Your job application email is an opportunity to make a powerful first impression on prospective employers. The key is to strike a balance between professionalism and personality, demonstrating not only your qualifications but also your enthusiasm for the position. Throughout this article, real-world examples and templates will be provided to showcase best practices and inspire your own job application emails. Implementing these techniques will give you confidence in your job search, helping you present yourself as an outstanding candidate for the role you desire.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Job Application Email Structure

Subject line.

Choose a concise and clear subject line for your job application email. Make it relevant to the specific role you are applying for. This will make it easier for the recruiter to instantly identify the purpose of your email. For instance, use something like

“Job Application: [Position Title] – [Your Full Name]”.

It’s important to address the recipient with an appropriate greeting. If you know the name of the recruiter, use their title (Mr., Ms., or Dr.) followed by their last name, like “Dear Mr. Smith”. If you don’t know their name, you can use a general greeting, such as

“Dear Hiring Manager” or “Dear [Company Name] Team” .

Closing the Email

When concluding your job application email, end with a professional and polite closing. Thank the recruiter for considering your application and express your enthusiasm for the role. Use phrases like “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name and contact information, including your email address and phone number.

Throughout your job application email, maintain a professional tone and use standard font styles and sizes. Keep your sentences clear and concise. Ensure that you proofread the email for any typos or grammar errors before clicking send. Related: How To Email a Hiring Manager Directly (Examples)

Important Elements of Job Application Email

Contact information.

It’s crucial to include your contact information at the beginning of your job application email. Make sure to include your full name, professional email address, and phone number. Double-check this information for accuracy, as this is how the employer will contact you for further communication.

Mention the job title you are applying for in the subject line of your email. This helps the employer quickly recognize the purpose of your email and ensures your application gets directed to the right person or department. In the body of the email, you can restate the job title and explain why you are a great fit for the position.

Job Reference Number

If the job posting has a reference number, it’s essential to include it in your email. Reference numbers help employers keep track of multiple job openings and applications. Include the reference number in the subject line, along with the job title, for easy identification. Do not forget to mention it in the body of the email while discussing your interest and qualifications for the position. Using the job reference number will show the employer that you are detail-oriented and have thoroughly reviewed the job posting.

Related: How To Write an “About Me” Section in a Resume and How To List Certifications on a Resume (Examples)

Drafting the Email Content

First paragraph.

Start your email with a friendly but professional opening, addressing the recipient by their name if known. Briefly introduce yourself and mention the specific job title you are applying for. You can also include where you found the job posting to show your proactiveness.

For example:

Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Marketing Coordinator position at XYZ Company, which I discovered while browsing LinkedIn.

Body of The Email

In the main section of your email, connect your skills, qualifications, and abilities to the job description. This is your chance to showcase why you are the perfect fit for the role. You can use bullet points to highlight your key achievements and experiences relevant to the position. Make sure to tailor your message to the specific position, rather than sending a generic email to multiple job postings.

For instance:

During my time at ABC Company as a Marketing Assistant, I gained valuable experience that aligns well with the requirements of the Marketing Coordinator role: Successfully managed social media campaigns that increased brand awareness by 30%. Led a team in creating and distributing monthly email newsletters, resulting in a 20% boost in website traffic. Developed and executed marketing strategies for product launches, contributing to a 15% increase in sales.

Final Paragraph

Wrap up your email by reiterating your interest in the role and expressing gratitude for the recipient’s time and consideration. Offer to provide any further information or materials as needed. Don’t forget to include your resume and cover letter as attachments to the email. Make it easy for the recipient to get in touch with you by providing your phone number and email address in the signature.

I am excited about the opportunity to contribute to XYZ Company’s marketing initiatives and believe that my skills make me a strong candidate for the Marketing Coordinator position. Thank you for your time and consideration. Please find my resume and cover letter attached to this email for your review. If you require any additional information, please do not hesitate to contact me. Sincerely, [Your Name] [Phone Number] [Email Address]

Sample Job Application Email Templates

Both of these templates demonstrate a clear, professional tone while addressing the job requirements and illustrating your qualifications. Use these as a foundation when creating your own job application email, tailoring the content to your specific situation:

Example 1: Applying for a specific position

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

As a [current or previous job title] with [number] years of experience in [industry or field], I have developed a strong foundation in [relevant skills or areas]. I am confident in my ability to deliver valuable contributions to your team.

I have attached my resume and cover letter for your review. If you have any questions or require additional information, please don’t hesitate to reach out to me at [your phone number] or [your email].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with [Company Name]’s needs.

Best regards,

[Your Name] [Your phone number] [Your email address]

Example 2: Referral from a mutual connection

Subject: [Mutual Connection’s Name] referred me to [Job Title] position – [Your Name]

I hope you are doing well. I recently spoke with [Mutual Connection’s Name], and they recommended that I reach out to you regarding the [Job Title] position at [Company Name]. I believe that my background and experience make me an ideal candidate for the role.

With [number] years of experience in [industry or field], I excel at [list of relevant skills or areas]. My time as a [current or previous job title] has allowed me to develop a strong understanding of [specific industry-related concepts].

Please find my resume and cover letter attached for your review. If you have any questions or need more information, feel free to contact me at [your phone number] or [your email].

Thank you for taking the time to review my application. I am eager to explore the possibility of joining [Company Name] and contributing to its success.

Polishing Your Job Application Email

There’s nothing worse than having a fantastic job application marred by distracting grammar or spelling mistakes. Here are a few tips for polishing your email:

• Give yourself a break after writing the email, and then come back to it with fresh eyes. This will help you spot any errors you may have overlooked. Read through your text carefully, checking for grammar and spelling mistakes. Your email should be easy to read and understand.
• Don’t hesitate to use online tools like grammar checkers. These apps identify errors automatically, making it easier to spot and fix any issues. Just remember that such tools are not foolproof, so always double-check before relying on their suggestions.
• Finally, ask for feedback from someone you trust. Having a second pair of eyes reviewing your text is essential for catching errors and providing an outsider’s perspective on your email’s readability and tone. Remember to consider their suggestions and make revisions accordingly.

Related: Best Resume Summary Examples

Follow-Up Email Guide

Sending a follow-up email after a job application can significantly boost your chances of being called for an interview. It shows your interest in the position and helps you remain at the top of the recruiter’s mind. Here’s a guide to help you craft a compelling follow-up email:

• Timing is crucial. Wait for about a week after the stated deadline for applications, or if there’s no specified deadline, a week after you’ve sent your application. This gives the employer ample time to review your submission. If you follow up too soon, it may appear pushy, and if you wait too long, they might forget about your application.
• Subject line matters. Make your subject line clear and concise to grab the recruiter’s attention. Instead of generic phrases like “Follow-up,” consider using something specific like “John Doe – Marketing Manager Application Follow-up.” It gives them an immediate idea of who you are and the reason for your email.
• Be professional and polite. Begin your email by addressing the recipient appropriately, using their name if you have it. Also, express gratitude for the opportunity to apply for the position and remind them of your interest in the role.
• Mention your availability. Emphasize your readiness to provide additional information or documents, if necessary. Also, let them know if you have any upcoming commitments or dates that may affect your availability for an interview.
• Keep it concise. Your follow-up email should not exceed one or two short paragraphs. Recruiters are busy people, so avoid unnecessary fluff or repetition.
• End on a positive note. Close your email with a courteous expression of anticipation, such as “I look forward to discussing the position further” or “I appreciate your time and hope to hear from you soon.”
• Templates of effective follow-up emails: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components of a successful job application email.

To create a successful job application email, you should include:

• A concise and relevant subject line.
• A professional salutation that addresses the hiring manager by name.
• An opening paragraph that expresses your interest in the position and where you found the job posting.
• A brief summary of your qualifications and relevant experiences.
• Attachments or links to your resume, cover letter, and any requested documents or work samples.
• A closing paragraph that thanks the hiring manager and includes your contact information.
• A professional sign-off with your full name.

How can you make your job application email stand out from others?

To make your job application email stand out, consider:

• Personalizing your email by including the hiring manager’s name and mentioning something specific about the company or role.
• Using a compelling subject line that clearly conveys your interest and intent.
• Demonstrating enthusiasm for the position while showcasing your most relevant skills and accomplishments.
• Keeping your email concise, well-organized, and easy to read, with clear paragraphs and proper formatting.
• Proofreading your email thoroughly to ensure it’s free of typos and grammatical errors.

What are some best practices for professional email etiquette in a job application?

When sending a job application email, follow these professional email etiquette tips:

• Use a professional email address that includes your full name.
• Keep your subject line clear, concise, and relevant to the position.
• Begin with a professional salutation, addressing the hiring manager by name if you can.
• Write clear, concise paragraphs and use proper grammar and spelling.
• Keep your tone polite and professional, avoiding casual language or slang.
• Attach necessary documents as PDFs and avoid large or unusual file formats.
• Double-check the recipient’s email address and your attachments before sending.

Which subject lines work effectively for job inquiry emails?

Effective subject lines for job inquiry emails include:

• “Job Application: [Your Name] for [Position Title] at [Company Name]”
• “Experienced [Your Profession] Seeking [Position Title] Opportunity”
• “[Your Name]: [Position Title] Application”
• “[Position Title] Application – [Your Name]”

Remember to keep it concise and tailored to the specific job listing.

How to follow up on a job application email without sounding pushy?

To follow up on your job application email without sounding pushy:

• Wait an appropriate amount of time, usually 7-10 business days, before sending a follow-up email.
• Be polite and respectful in your email, acknowledging the hiring manager’s busy schedule.
• Reiterate your interest in the position and provide a brief recap of your qualifications.
• Keep your email short, to-the-point, and easy to read.
• Thank the hiring manager for their time and consideration.

What common mistakes should be avoided when writing a job application email?

Avoid these common mistakes when writing a job application email:

• Failing to include a relevant subject line or addressing the hiring manager by name.
• Forgetting to attach important documents or using improper file formats.
• Using unprofessional language or inappropriate humor.
• Sending overly lengthy emails or lengthy paragraphs that are hard to read.
• Skipping proofreading, which may result in typos or grammatical errors.
• Using the same generic email for multiple job applications without tailoring it to the specific position and company.
• Job Interview Request Email Responses (Detailed Examples)
• How to Accept a Job Offer [Example Email]
• Effective Vacation Request Email Examples
• 10 Smart Examples of An Interview Thank You Email
• How To Email a Hiring Manager Directly (Examples)
• 40 Job Knowledge Self Evaluation Comments Examples

How to Write a Job Application Email (With Examples)

3 key takeaways 

• What the essential components of a job application email are
• Job application email tips and examples
• How to write a job application email quickly and easily with Teal's Job Application Tracker

Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.

Your email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?

What is a job application email?

A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.

A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview .

In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.

Why do you need a job application email?

While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer. Here are some reasons why you need a job application email:

It introduces you to the employer

A job application email is your opportunity to introduce yourself to the employer and make a good first impression .

Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.

This is your chance to show that you are a candidate worth considering.

It demonstrates your interest in the job

Sending a job application email shows that you are genuinely interested in the job.

Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.

Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.

Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.

It highlights your skill set and qualifications

In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.

Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.

Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven achievements to demonstrate yourself being a valuable asset to the company.

If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.

It allows you to personalize your application

A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.

Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.

A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.

It sets the stage for future communication

By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.

As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.

How to write a simple job application email

Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Below are some tips on how to write a job application email.

Write job application emails with Teal

Before you spend time writing, editing, and customizing job application emails for every role you're applying to, try Teal's email built-in email templates.

Teal has templates for every stage of your job search journey all saved in the same place you can manage your entire job search and resume. From connecting on LinkedIn to post-interview follow-up—never stare at a blank page again.

Use a clear and professional subject line

Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.

Here is an example of a clear email subject line:

"Application for Marketing Manager Position - John Smith".

Address the recipient appropriately

When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:

• Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
• If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
• If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
• If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
• When in doubt, err on the side of formality and use a more formal greeting.

Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.

Begin with an introduction

Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.

The body of your job application email

In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.

End with a strong closing

For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.

End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".

Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.

Here is a template you can use for your email signature.

• First Name Last Name
• Phone number
• Email Address
• LinkedIn profile URL and any other relevant social media links

Include relevant attachments

Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to the email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".

Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.

Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.

Job application email samples

Simple job application email template.

Subject: [Job Title] Application - [Your Name] Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization. I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for]. I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs]. I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further. Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email sample for experienced professionals

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team. In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name]. I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization. Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email template for a mid-level professional

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role. In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals. In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position. Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email example for recent graduate

Subject: Job Application for [Position Name] - [Your Name] Dear Hiring Manager, I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment. During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues. I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry. Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Tips for writing an email for job applications

A well-crafted job application email can set you apart, and getting it right is crucial.

Here are 5 tips to make your job application emails shine:

• Echo the company's language: Mirror the language used in the job description or on the company's website. This shows you're in tune with their culture and values.
• Mention a mutual connection: If someone within the company referred you or is a mutual contact, it can instantly create a sense of trust and connection.
• Showcase a connection to the company's mission: If you have a personal experience that connects with the company's mission or product, briefly share it. This can make your application more memorable and show genuine enthusiasm.
• Include a thoughtful question: Pose a relevant question about the role or the company at the end of your email. This not only shows engagement but also opens the door for further dialogue.
• Add a call to action: Telling the reader what you need or want them to do next helps to clarify why you're sending an email in the first place.

How to keep track of your job application communication

The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Application Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.

Teal's Job Application Tracker has communication templates to use as a starting point for follow up emails after applying for a job.

With the ability to track your progress and set reminders for follow-up actions, you can stay on top of your job search and increase your chances of success.

Manage your job application emails with Teal

A simple job application email is one of your first contacts with a potential employer, and making a good first impression is essential.

Rather than spending important time and energy staring at a blank page and waiting for the right words to come to you, try Teal!

Teal has job application email templates for every stage of your job search—from outreach to thank you—built into the Job Application Tracker. With Teal's Job Application Tracker, not only can you manage your job application emails, but you can also save contacts, set reminders for follow-ups, add notes, and track each role you apply to from start to success.

Streamline your job application process from first contact to final follow-up with ease.

Frequently Asked Questions

Is a job application email the same as a cover letter.

A cover letter is a separate document that accompanies your resume, typically upon employer requests, and it provides more detailed information about your qualifications, skills, and experience as they relate to the specific job you are applying for. A cover letter typically includes an introduction, a brief summary of your qualifications, a statement of your interest in the job, and a closing paragraph. A job application email, on the other hand, is an email that you send to the employer with your resume and other application materials attached.

Is it appropriate to use keywords from the job listing in a job application email?

Yes, it's a good strategy to incorporate keywords from the job listing. This shows that you have read the job description carefully and that your skills and experience align well with what the employer is seeking.

Can I include links to my LinkedIn or portfolio in a job application email?

Absolutely, including links to your professional online profiles or portfolio can be very beneficial. It provides employers with easy access to more detailed information about your professional background and achievements.

Becca Dershowitz

Related articles.

ResumeNerd Review: Ratings & User Feedback

Resume Parsing: How to Get Your Resume Past an ATS Scanner

Teal vs. EarnBetter: Which Platform Is Better for Your Job Search?

Portfolio vs Resume: What’s the Difference and Which Do You Need?

We help you find the career dream.

How to Write an Email

Abby Tuggle

Table of contents

Why is it important to write a professional email, components of a professional email, best practices for writing a professional email, the power of visuals in emails, tools and resources, subscribe to techsmith’s newsletter.

Writing a professional email is critical in today’s fast-paced business world, but crafting engaging messages can be challenging. 

Whether you need to know how to write a formal email for a job application or a networking connection, we’ve got you.

This guide will walk you through the art of writing compelling emails!

Professional, effective emails are the backbone of business communication, reflecting your credibility and professionalism. They leave a great impression on recipients and play an important role in achieving various goals.

In fact, a recent TechSmith study found that most of our workplace communication happens over email. While it sometimes might seem old-fashioned, it’s clear that email has staying power , so being able to write effect emails will help you excel in any career.

Let’s go over how to compose an email. A professional email includes the following:

• subject line that captures the attention of the recipient
• salutation that addresses the recipients with professionalism and warmth
• body that structures your message effectively to maximize impact and readability
• appropriate sign-off that leaves a positive final impression

The following graphic highlights, in bold text, the important parts of a professional email for a business partnership opportunity.

Write an engaging subject line

Email subject lines are key and the first impression you make on your recipient. Create an attention-grabbing subject line. Consider using action verbs, asking questions, or including a sneak peek of the content. 

Keep it concise, relevant, and intriguing to entice your recipient to open the email.

Address the recipients

Start your email by addressing your recipients. Do this by striking a balance between professionalism and warmth. Use their name, preceded by an appropriate title (e.g., Ms., Dr.) if applicable. If you’re unsure, opt for a neutral greeting like “Hello” or “Hi.”

Edit your salutation to match the tone and context of your email. Make sure it aligns with your relationship with the recipient.

Aim to establish a connection that goes beyond the surface. No matter who you are reaching out to.

Follow proper email formatting

Proper email formatting is essential for readability and professionalism. Begin by choosing a clear and readable font style and size. 

Organize your content logically, using paragraphs, bullet points, and headings to break up text and improve comprehension.

Be mindful of the recipient’s time and attention span by keeping your email concise and focused. Use formatting features like bold text sparingly to draw attention to key points without overwhelming the reader.

Keep messages concise and to the point

Nobody has time to wade through lengthy, rambling emails. Start by clearly stating the purpose of your email in the opening sentence.

Whether you’re sharing information, or requesting assistance, get straight to the point. Keep your message concise and focused, avoiding unnecessary details or tangents. Short paragraphs make your emails easy to read.

The more efficiently you can convey your message, the more likely they will reach your email.

Maintain a professional tone

Maintaining a professional tone in your email is crucial to establish credibility and foster positive relationships. Choose your words carefully, opting for formal language and courteous phrasing in the body of your email.

Avoid slang or jargon that may be misunderstood or come across as not professional. 

Treat every email as an opportunity to showcase your professionalism and attention to detail.

Follow email etiquette guidelines

Adhere to email etiquette guidelines to ensure smooth and respectful communication. Respond to emails quickly. Even if it’s just to say “Hey, thanks for sending that over!”

Be courteous and respectful in your interactions, using please and thank you when appropriate. Avoid using all caps or excessive punctuation. Recipients might think you’re yelling at them!

By practicing email etiquette, you’ll ensure that your messages are received positively and professionally.

Close the email

Your closing should leave a positive final impression on your recipient. Consider using courteous and professional sign-offs such as “Sincerely,” “Best Regards,” or “Thank you.”

Avoid overly formal or informal language, and always sign off with your name or professional email signature block.

After that, you can send an email with no worries. 

Professional email examples

When writing professional emails, having concrete examples to draw inspiration from can be incredibly helpful. Below are three common types of professional emails along with tips on how to craft them effectively.

Job application email

Networking email, business email.

In addition to crafting compelling written content, adding visuals into your emails can significantly enhance their effectiveness. 

Benefits of adding visuals

Visuals can add clarity by providing additional context and reinforcing key points. People process visual information faster and retain it better than text alone, making visuals an invaluable tool for communication.

How visuals can add clarity

Visuals can help clarify complex concepts, illustrate processes or workflows, and convey information more effectively than text alone. 

For example, an annotated screenshot can provide step-by-step instructions. A chart or infographic can summarize data or highlight key trends at a glance.

Types of visuals

Various types of visuals can be incorporated into your emails, depending on the content and purpose:

• Annotated screenshots: Use screenshots with annotations to provide visual instructions or demonstrate how to use a product or software.
• Charts: Visualize data or statistics using charts, graphs, or tables to make information easier to understand and digest.
• Infographics: Create visually appealing infographics to summarize key points or convey complex information in a more engaging format.

Fortunately, there are many tools and resources available to help you create professional-looking visuals for your emails. 

Make your emails standout with visuals!

Snagit makes it easy to capture your screen, add context, and communicate your message clearly.

Email writing tools

Grammar and style checkers help to maintain correct grammar, punctuation, and style in your emails. This helps you craft clear and error-free messages. 

Email templates can save you time and effort in crafting emails for different purposes. 

Visual creation tools

Snagit is a screen capture and editing tool that allows you to easily create annotated screenshots and visuals.

When you need to capture an entire webpage , a specific window, or a selected region, Snagit can help.

Once captured, you can edit your screenshots directly within Snagit’s user-friendly editor. 

Writing professional emails

Creating professional emails is essential for effective communication in the business world. By following best practices, adding visuals, and leveraging the right tools, you can enhance the clarity, impact, and professionalism of your emails.

Implement these tips in your email communication to achieve better results and foster positive relationships with your recipients.

Additional Resources

How to screen record on mac (for free), how to create a video link, snagit vs snipping tool on windows.

The shame of LinkedIn

Why posting on the site feels so embarrassing — and how to overcome the cringe factor

The other day, a friend of mine liked one of my LinkedIn posts. I was mortified. I quickly sent him a text explaining that posting there was a function of my job, not for funsies. While my frantic embarrassment was perhaps a tad of an overcorrection (OK, a lot of an overcorrection), I nonetheless feel deeply self-conscious about what I post on the work-focused website. I don't want to come off as overly earnest, too self-promotional, or dare I say it, cringe.

That LinkedIn is a cringey space is well established. The issue has been dissected on Reddit, in the media , and even on LinkedIn itself . LinkedIn is just a weird place to be in the first place. It's a jobs board with a social network layered on top of it. It's an artificial space where everyone is trying to put on their best face, but one that leaves people feeling quite exposed.

Why does LinkedIn feel so cringe? And is it possible to post there without being cringe yourself? I decided to reach out to some experts to try to find out, which was an embarrassing endeavor on its own.

Why LinkedIn feels so cringe

As much as LinkedIn is a professional platform, something about it feels really personal . Even when you're posting with your real name, other social-media sites like Instagram, Twitter/X, or TikTok have an air of anonymity to them, a sense of removal. A tweet is more fleeting, and Instagram is more private, even if your profile is public. On a lot of these platforms, everyone's sort of doing a bit. On LinkedIn, you wind up putting a lot of yourself out there: your picture, your work history, your education, your professional past, your aspirations. You're there for a specific reason — to advance your career and network. You have a specific audience in mind — prospective employers, potential business leads . That all requires you to be your best, most workiest self.

"The way people position themselves and kind of discuss really anything is filtered through that lens of etiquette and knowing that all eyes are on you all the time," Nathan Allebach, a social-media strategist and creative director, said. "It's just almost like an omni-surveillance state."

On LinkedIn, people face a case of "context collapse," where they communicate with disparate groups of people all at once. In most places, you know exactly who you're talking to — friends in a group chat or your work colleagues on email — but LinkedIn folds all of them together. That leads to a self-presentation conundrum: Which you do you want to be?

"It's hard to think about how to post, what to post, when you have, for example, your bosses there, your former bosses there, maybe your high-school friends are there, with your current colleagues or interns," Sunny Xun Liu, the director of research at the Stanford Social Media Lab, said. "We usually behave differently based on who we talk to. When all those people are there, it's very challenging to find a way that we feel comfortable."

LinkedIn users are trapped in a culture of professionalism and all that comes with it. The person you are with your boss or a client is probably not your truest self. This setting makes posting — or even just creating and maintaining a profile — feel extra high-stakes and, in turn, contrived. On LinkedIn, there is no dancing like no one's watching.

This high-wire performance has helped foster LinkedIn's reputation as a space for content that's a little extra, grimace-inducing, and often insincere. It's known for guys spouting broetry and CEOs crying and wannabe thinkfluencers posing as experts in areas nobody needs their expertise in. There's a reason social-media accounts like Best of LinkedIn , which pokes fun at over-the-top LinkedIn posts, exist. Even the people who run LinkedIn know that when something goes viral there, it's often not a good sign.

LinkedIn has made some efforts to change things — it's adjusted its algorithm to try to elevate more quality content and show people stuff from their networks. And while there are fewer "pure meaningless platitudes" on the platform, as Brendan Gahan, the cofounder of Creator Authority, a LinkedIn influencer marketing agency told me, there's still a "hangover" from how LinkedIn is perceived.

LinkedIn might not be as cringe as it used to be, but it's still awkward. Posting and interacting there, for most people, entails a level of forced positivity and performative professionalism that isn't really matched anywhere else online.

"LinkedIn is an echo chamber," John Hickey, the creator of Best of LinkedIn and a freelance creative director, said. "Everyone's on their best behavior, but in some ways that best behavior is also their worst behavior because they're not being their true selves."

How to be less cringe on LinkedIn

OK, so if LinkedIn comes with a bit of cringe baked in, what's the best way to minimize that impulse as much as possible? LinkedIn declined to comment for this story, but it sent over a couple of links, one to a blog post about how its users want "knowledge-based content" and another to a guide on becoming a LinkedIn creator that includes a fair amount of content but is a little hard to wade through. I am not among the 3,224 people apparently interested in an hourlong webinar on "nailing your niche," nor do I really want to see people share their posts and ask others why they think they underperformed. The goal for most people on LinkedIn is not to be a creator, anyway, it's just to live to fight another day in the working world. Given the weakness of the official advice, I decided to ask a bunch of people for tips on how to post in a non-cringe way on LinkedIn.

Brandon Smithwick, a LinkedIn creator and the head of content at Kickstarter, said it's generally a good idea to keep it short. "A post that's a huge dissertation or paragraphs, I'm scrolling past it, I'm going to bounce, I'm not reading that," he said. Memes do well, but it's also fine to just engage casually — share a blog post you like, comment on other people's posts, or just keep up a decent-looking profile. He schedules his posts and suggests others do the same, especially if it feels daunting to spend a lot of time on LinkedIn and come up with ideas. It may also be helpful for people who dread hitting the "post" button and seeing a message immediately go up.

Natalie Marshall, who goes by Corporate Natalie on social media, told me that since posting anywhere is by its nature cringey, the best approach is just to try to make content that isn't too forced. She tries to add some personal narrative or anecdotes to her posts and will ask followers about their experiences and feedback, but she's cognizant of length. "We're not storytellers here," she told me. She feels like she can "hide behind the written word" on LinkedIn more than on platforms where she's posting videos. It's a tough balancing act — she suggests people use a personal flair on the platform, but at one point in our conversation, she thought I accused her posts of being cringe.

Also, people should remember they can opt out of posting altogether. "If you don't want to post, don't," Marshall said. "Why is there this pressure to build your personal brand and build your LinkedIn and do these things?"

I also asked a pair of social-media managers — one at Business Insider and one at a different company — for their thoughts on LinkedIn posting. They offered up some tips: Try to ask a question at the end of a post, include some extra detail, maybe toss in some hashtags. Both also came to the same conclusion: There's no way to get around the cringe. "I have thought of it as part of the job, but doesn't make it any less cringe!" one told me. "I would say to embrace the cringe," the other said.

None of this is to dunk on LinkedIn as a platform — I like it very much! Of all of the social-media websites, I find it the most useful for my job. I just feel like a complete idiot being there sometimes. A lot of people do. Those are just the rules of the road.

"Eventually, you just kind of give in," Allebach said. "I'll do my best to write this how I would say it in real life, but ultimately I know I'm going to be still using certain line breaks and certain hooks and certain bulleted points or whatever it might be that I know the algorithm and my audience is going to favor, because ultimately I want to get some type of lead through this platform. I'm not just posting for my enjoyment on LinkedIn."

Nor am I. But I'll still be there, posting my stories (including this one), hoping people won't judge me.

Emily Stewart is a senior correspondent at Business Insider, writing about business and the economy.

About Discourse Stories

Through our Discourse journalism, Business Insider seeks to explore and illuminate the day’s most fascinating issues and ideas. Our writers provide thought-provoking perspectives, informed by analysis, reporting, and expertise. Read more Discourse stories here .

Related stories

More from Careers

Most popular

• Main content

Mustafa Suleyman, DeepMind and Inflection Co-founder, joins Microsoft to lead Copilot

Mar 19, 2024 | Microsoft Corporate Blogs

• Share on Facebook (opens new window)
• Share on Twitter (opens new window)
• Share on LinkedIn (opens new window)

Satya Nadella, Chief Executive Officer, shared the below communication today with Microsoft employees.

I want to share an exciting and important organizational update today. We are in Year 2 of the AI platform shift and must ensure we have the capability and capacity to boldly innovate.

There is no franchise value in our industry and the work and product innovation we drive at this moment will define the next decade and beyond. Let us use this opportunity to build world-class AI products, like Copilot, that are loved by end-users! This is about science, engineering, product, and design coming together and embracing a learning mindset to push our innovation culture and product building process forward in fundamental ways.

In that context, I’m very excited to announce that Mustafa Suleyman and Karén Simonyan are joining Microsoft to form a new organization called Microsoft AI, focused on advancing Copilot and our other consumer AI products and research.

Mustafa will be EVP and CEO, Microsoft AI, and joins the senior leadership team (SLT), reporting to me. Karén is joining this group as Chief Scientist, reporting to Mustafa. I’ve known Mustafa for several years and have greatly admired him as a founder of both DeepMind and Inflection, and as a visionary, product maker, and builder of pioneering teams that go after bold missions.

Karén, a Co-founder and Chief Scientist of Inflection, is a renowned AI researcher and thought leader, who has led the development of some of the biggest AI breakthroughs over the past decade including AlphaZero.

Several members of the Inflection team have chosen to join Mustafa and Karén at Microsoft. They include some of the most accomplished AI engineers, researchers, and builders in the world. They have designed, led, launched, and co-authored many of the most important contributions in advancing AI over the last five years. I am excited for them to contribute their knowledge, talent, and expertise to our consumer AI research and product making.

At our core, we have always been a platform and partner-led company, and we’ll continue to bring that sensibility to all we do. Our AI innovation continues to build on our most strategic and important partnership with OpenAI. We will continue to build AI infrastructure inclusive of custom systems and silicon work in support of OpenAI’s foundation model roadmap, and also innovate and build products on top of their foundation models. And today’s announcement further reinforces our partnership construct and principles.

As part of this transition, Mikhail Parakhin and his entire team, including Copilot, Bing, and Edge; and Misha Bilenko and the GenAI team will move to report to Mustafa. These teams are at the vanguard of innovation at Microsoft, bringing a new entrant energy and ethos, to a changing consumer product landscape driven by the AI platform shift. These organizational changes will help us double down on this innovation.

Kevin Scott continues as CTO and EVP of AI, responsible for all-up AI strategy, including all system architecture decisions, partnerships, and cross-company orchestration. Kevin was the first person I leaned on to help us manage our transformation to an AI-first company and I’ll continue to lean on him to ensure that our AI strategy and initiatives are coherent across the breadth of Microsoft.

Rajesh Jha continues as EVP of Experiences & Devices and I’m grateful for his leadership as he continues to build out Copilot for Microsoft 365, partnering closely with Mustafa and team.

There are no other changes to the senior leadership team or other organizations.

We have been operating with speed and intensity and this infusion of new talent will enable us to accelerate our pace yet again.

We have a real shot to build technology that was once thought impossible and that lives up to our mission to ensure the benefits of AI reach every person and organization on the planet, safely and responsibly. I’m looking forward to doing so with you.

• Check us out on RSS

Watch CBS News

Biden administration forgives $6 billion in student debt. Here's who qualifies for forgiveness.

By Aimee Picchi

Edited By Anne Marie Lee

Updated on: March 21, 2024 / 10:31 AM EDT / CBS News

The Biden administration on Thursday said it is forgiving almost $6 billion in student debt for 77,700 borrowers, with those recipients scheduled to receive an email from President Joe Biden alerting them about their debt cancellation. 

The people who qualify for the latest round of student loan forgiveness are public service employees, such as teachers, nurses, social workers and firefighters, the White House said in a statement.  On a per-person basis, the forgiveness amounts to about $77,000 per person.

Ever since the Supreme Court last year  invalidated  the Biden administration's plan for broad-based student loan forgiveness, the Biden administration has sought to rely on existing and new loan repayment plans to provide debt relief to almost 4 million people. Americans are carrying about $1.77 trillion in student debt, a financial burden that some college grads say has made it tougher to achieve financial milestones like buying a home. 

The Biden administration has sought to fix problems in the nation's student loan repayment system by rolling out a new program called SAVE and making it easier for public servants to get their debt erased.

"For too long, our nation's teachers, nurses, social workers, firefighters and other public servants faced logistical troubles and trapdoors when they tried to access the debt relief they were entitled to under the law," said U.S. Secretary of Education Miguel Cardona. "With this announcement, the Biden-Harris Administration is showing how we're taking further steps not only to fix those trapdoors, but also to expand opportunity to many more Americans."

Who qualifies for student loan forgiveness? 

The Biden administration said 77,700 borrowers who are enrolled in the Public Service Loan Forgiveness (PSLF) program will receive debt forgiveness. 

Those who are receiving debt forgiveness include public servants who enrolled in the Biden administration's limited PSLF waiver , which allows public sector workers who haven't previously qualified for loan relief to receive credit for past repayments, the administration said. 

What were the prior problems with the PSLF program?

The PSLF program, which has been around since 2007, had the lofty goal of forgiving the student debt of Americans who work in public sector jobs, such as teachers or government employees, for at least 10 years.

But its notoriously Byzantine regulations and misleading guidance from some loan-servicing companies meant that few public servants managed to get debt relief. In fact, only 7,000 people received forgiveness through the PSLF prior to the Biden administration. 

Since the White House made changes to PSLF, about 871,000 Americans have received student loan forgiveness through the program, the Biden administration said.

How will I know if I got PSLF debt forgiveness?

The 77,700 borrowers who qualify will receive a letter from President Biden next week congratulating them on their relief. 

I'm enrolled in PSLF. Will I get loan forgiveness, too?

Another 380,000 people enrolled in PSLF will receive an email from Biden next week letting them know they are within one to two years of qualifying for debt forgiveness through the program. 

According to a sample email, Biden will congratulate them and urge them to continue working in public service to qualify for forgiveness. One email reads, "I hope you continue the important work of serving your community — and if you do, in less a year you could get your remaining student loans forgiven through Public Service Loan Forgiveness."

• Biden Administration
• Student Debt
• Student Loan

Aimee Picchi is the associate managing editor for CBS MoneyWatch, where she covers business and personal finance. She previously worked at Bloomberg News and has written for national news outlets including USA Today and Consumer Reports.

More from CBS News

Can I get my tax debt forgiven? 5 options to consider

What is a good debt-to-income ratio?

"Cowboy Carter," Beyoncé's first country album, has arrived

Here's how much you have to make to afford a starter home in the U.S.