Executive Assistant Cover Letter Example (w/ Templates for 2024)

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Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

  • What a Great Executive Assistant Cover Letter Looks Like
  • 5 Steps to Writing a Perfect Executive Assistant Cover Letter
  • 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

  • First and Last Name. Your full name should proudly sit at the top.
  • Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
  • Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
  • Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
  • Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
  • Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

  • Company Name. Write down the name of the organization.
  • Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
  • Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
  • Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
  • Email address (optional). You can add the hiring manager’s email if you find it.
  • Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

  • Dear Mr. Thompson
  • Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

  • Dear Company X
  • Dear Head of Department X
  • Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

  • With appreciation,
  • Best regards,
  • Thank you for considering my application.

executive assistant cover letter structure

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

  • Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
  • In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
  • Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
  • The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

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Resume and Cover Letter Experts

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Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

  • Write a cover letter if you have work experience
  • Write a cover letter if you have no work experience
  • Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

  • How you meet company needs
  • Relevant accolades
  • Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

  • Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
  • Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Cover Letter Sample

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

  • A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
  • An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
  • There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
  • It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

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  • Executive Assistant
  • Executive/CEO
  • Nursing (Healthcare)

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15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Executive Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for a job application because they give recruiters an opportunity to get to know applicants better. Cover letters also provide more insight into the applicant’s work skills, personal qualities, and qualifications. Aside from all of this, cover letters can show recruiters how well potential employees follow directions, which is crucial in the workplace.

Here are 15 amazing Executive Assistant cover letters that are professionally written and will help you stand out and get that job!

executive assistant cover letters

Executive Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Executive Assistant Sample 1

Dear , I hope you’re doing well and that you’re seeking a new Executive Assistant for your business. I’ve been in the industry for over 10 years and am eager to apply my experience in order to help your company thrive. Please find attached my resume and references sheet. I look forward to hearing from you soon!

Executive Assistant Sample 2

The Executive Assistant is the only person who understands the demands of our CEO. I am confident that I can fulfill this position with excellent results.

As an Executive Assistant, my responsibility is to provide administrative support to keep things running smoothly for our CEO while maintaining his calendar and ensuring confidentiality of any company information. As someone who has experience in both customer service and technical writing, I am confident that I can meet these challenges while maintaining a positive attitude.

Executive Assistant Sample 3

Dear Candidate,

I am writing to express my interest in the Executive Assistant position that is currently open at your company. I have a Bachelor’s degree in Business Administration and have been working as a business assistant for 10 years. I believe my skills and experience would be a good match for this position. If you would like to learn more about me or discuss how I might be able to help your organization, please call me or email me at ____@____.com. Thank you very much for your time and consideration of my resume!

Executive Assistant Sample 4

Dear Sir or Madame,

I am a University graduate with experience in customer service and clerical work. I am highly organized and detail-oriented. My most recent job was as a receptionist at Clearwater Company where I handled all correspondence to be delivered to our CEO. I have also been the Executive Assistant to the Vice President of Sales for over two years.

Executive Assistant Sample 5

Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I’m confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________

Executive Assistant Sample 6

Dear ____, I am a ____ year old ____ with a ____ in a related field. I am interested in applying for the position of Executive Assistant at your company and have attached my resume for your review. With 5 years of experience as an Executive Assistant, I have excellent organizational skills and can work well under pressure. In addition to excellent secretarial skills, I have additional experience working on marketing campaigns and research projects. If you would like to learn more about me please call me at ___-___-___. Thank you for taking the time to read my resume!

Executive Assistant Sample 7

I am seeking employment as an Executive Assistant. I have over 12 years of experience working in the financial industry. Throughout my career, I have supported executives and managers with their day- to-day tasks. Please find below my resume for your consideration.

Executive Assistant Sample 8

I am writing to express my interest in the Executive Assistant role at Acme Corporation. I would like to tell you about my skills and qualifications for this position.

I have more than five years of experience as an Executive Assistant. I am extremely organized, detail oriented, and efficient with time management. I have great communication skills, including strong writing skills that help me keep up with the demands of managing their boss’s schedule along with other tasks such as preparing speeches and documents for meetings, following up on requests, completing analyses and presentations for clients, maintaining relationships with clients through email or calls, etc. I am confident that if given the opportunity to speak to you further about this opportunity I will be able to show you my skills.

Executive Assistant Sample 9

I’m reaching out in interest in the Executive Assistant position. I have over five years of experience managing executive assistants and administrative positions. My expertise includes assisting with event planning, scheduling, managing finances, coordinating social media activities, work order management, etc. Please find attached my resume for your review. Thank you for your consideration!

Executive Assistant Sample 10

Dear Sir or Madam, I am writing to express my interest in the Executive Assistant position with your company. I am highly skilled in MS Word, Excel, and PowerPoint. My organizational skills are strong and I have an eye for detail. I have experience with creating presentations that are clear, concise, and easy to follow for a variety of audiences. I would be honored if you would consider me for this position. If you have any questions about my qualifications or need more information about me please do not hesitate to contact me at **************@gmail.com or *********@yahoo.com

Executive Assistant Sample 11

Dear Hiring Manager, I am interested in the Executive Assistant position. I have researched your company and feel confident that I have the skills to be an excellent addition to your staff. I have 5 years of Executive Assistant experience at a major company where my responsibilities included managing executive calendars, arranging travel plans, coordinating events, and helping to manage other administrative duties. I am skilled at prioritizing tasks based on urgency and importance. My experience also includes training other employees on various administrative tasks. If you are interested in interviewing me for this position please contact me by phone or email as soon as possible so we can set up an interview time that is convenient for you. Thank you for your consideration! Sincerely yours,

Executive Assistant Sample 12

Dear Hiring Manager, With over 10 years of experience in the field of executive assistants, I am confident that my skills and experience would be a great asset to your company.  I am detail oriented and proficient with MS Office, Google Drive & Excel.  I will make sure all deadlines are met on time or before schedule.  Additionally, I have an extensive knowledge of all communications tools available. My communication skills are excellent and my attention to detail is unmatched. Please consider me for this position with your company!

Executive Assistant Sample 13

Dear hiring manager, I hope this message finds you well. With your current Executive Assistant leaving and no current EAs on staff, I am looking for a new opportunity to work with an innovative and visionary company like yours. My experience as a Corporate Executive Assistant and Personal Assistant to the CEO has given me the skills needed to be successful in this role. As such, I would very much appreciate an interview so we can see if we are a good fit for each other. Thank you for your time and consideration.

Executive Assistant Sample 14

I am writing to express my interest in the Executive Assistant position that you are currently hiring for at XYZ company. I have over 5 years of experience working in various office environments, including assisting executives with various tasks. I am organized, quick-thinking, and skilled in the use of Microsoft Office software. If you are looking for an experienced assistant who can work well with others and take direction without difficulty, please consider me as a candidate.

Executive Assistant Sample 15

To Whom It May Concern, I am interested in the Executive Assistant position. I have over 10 years of experience as an executive assistant and administrative professional. I am a detail oriented, proactive individual that is dedicated to making sure tasks are completed accurately and timely. I would be an excellent asset to your team! Thank you for your time and consideration.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Executive Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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5 Executive Assistant Cover Letter Examples for 2024

Stephen Greet

  • Executive Assistant (EA) Cover Letter
  • Executive Administrative Operations Assistant
  • Creative EA
  • Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create an effective cover letter to go with your executive assistant resume and help you stand out, so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples to give you the edge. 

executive assistant cover letters

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Executive assistant cover letter example

Why this cover letter works

  • Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
  • Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

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Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Executive administrative operations assistant cover letter template

  • How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Creative executive assistant cover letter template

  • Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Senior executive assistant cover letter example

  • This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
  • Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Executive assistant to the CEO cover letter example

  • If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

  • Administrative assistant
  • Operations manager
  • Human resources
  • Customer service
  • Business analyst

Writing Tips for Your Executive Assistant Cover Letter

Job seeker stands with hands in air, questioning how to fill out job materials

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

executive assistant cover letters

How to begin your executive assistant cover letter

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

executive assistant cover letters

Best practices for formulating the body in executive assistant cover letters

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

executive assistant cover letters

Concluding your executive assistant cover letter

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Henrik Berg

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

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How to Write an Executive Assistant Cover Letter (2 Examples)

By Ammar Ahmed

Published: January 22, 2024

Cover Letters

Ammar Ahmed

Ammar Ahmed

Writer & Career Coach

Alright, all you aspiring Executive Assistants out there, it’s time to talk cover letters – the unsung heroes of job applications. Sure, they may seem like just another document to stress over, but trust us, they’re your golden ticket to making a smashing first impression.

 In this article, we will provide valuable tips and guidance on creating an impactful cover letter that highlights your skills and experiences, ultimately increasing your chances of securing your dream Executive Assistant position. 

Crafting the Perfect Executive Assistant Cover Letter

When aiming for an Executive Assistant role, your cover letter should reflect more than just your skills—it should convey your understanding of the heartbeat of the company. This section will guide you in tailoring a letter that not only talks about you but also resonates with what the company seeks in its ideal candidate.

Researching the Company and Position

For an Executive Assistant, understanding the company is like knowing the preferences of the executive you’ll assist. Your daily tasks will often revolve around company-specific projects, interactions, and nuances. We’ll break down the significance of aligning your application with the company’s DNA and tuning in to the subtleties of the Executive Assistant role they envision.

  • Aligning with Company Values and Goals: Every company has its rhythm, a set of values guiding its actions. Skim through their website, especially sections like ‘About Us’ or ‘Our Mission.’ As an Executive Assistant, you’re more than just a task handler—you’re the representative of executive decisions and actions. Ensuring your cover letter conveys alignment with the company’s heartbeat can make you stand out.
  • Understanding the Specific Executive Assistant Role: While some companies might seek an Executive Assistant who’s adept at organizing international travels, others might prioritize expertise in managing in-house meetings or handling sensitive communications. Decode the job listing, identify what’s emphasized, and weave those specifics into your cover letter. It’s all about showcasing that you’re not just any Executive Assistant, but the one they need.

Structuring Your Cover Letter

A well-structured cover letter is akin to a neatly organized desk; everything is in its place, making it easier to understand and appreciate. When drafting your Executive Assistant cover letter, keep in mind that its structure is your first demonstration of organizational skills.

Here’s a step-by-step guide to ensuring your cover letter is not only well-organized but also leaves an indelible mark.

  • Heading and Salutation: Start with your contact details at the top: name, address, phone number, and a professional email. Addressing the hiring manager by name rather than a generic “To Whom It May Concern” can create a personal touch. If you’re unsure of the name, a bit of research or a quick phone call to the company might provide the information.
  • Opening Paragraph – Grabbing Attention: Dive in with enthusiasm. Begin by stating the position you’re applying for and perhaps a notable achievement that makes you stand out. Remember, as an Executive Assistant, you’re often the first point of contact; showing your proactive nature right at the start can set a positive tone.
  • Middle Paragraph(s) – Showcasing Your Skills and Experience: This is your stage. Discuss relevant experiences, specific tasks you’ve excelled at, or instances where your proactive approach as an Executive Assistant made a significant difference. Perhaps you managed a sudden crisis, coordinated an impromptu meeting, or streamlined a complex workflow. Make it relatable to the job you’re applying for.
  • Closing Paragraph – Expressing Enthusiasm and Call to Action: Reiterate your enthusiasm for the role and the company. Express your eagerness to discuss how your unique experiences as an Executive Assistant align with the company’s needs. A proactive call to action, like suggesting a meeting or a call, can be a testament to your initiative.
  • Signature and Contact Information: Sign off professionally with a “Sincerely” or “Best regards,” followed by your full name. If you’re sending a physical letter, leave space for a handwritten signature. Beneath this, you might also reiterate your phone number or primary contact method, making it easy for the hiring manager to reach out.

Highlighting Relevant Skills and Experience

Every profession has a unique set of skills that define excellence in that role, and for an Executive Assistant, it’s a mix of impeccable communication, meticulous organization, and quick thinking. When you’re crafting your cover letter, ensure that you’re not just listing these skills, but exemplifying them with real-world experiences.

Here are some specific skills that you should mention in your cover letter:

  • Excellent Communication Skills: As an Executive Assistant, you’re the communication bridge between the executive and the rest of the organization. Highlight instances where your clear and concise communication has prevented misunderstandings or streamlined a process. Maybe you drafted critical emails, coordinated between departments, or effectively communicated executive decisions to the team.
  • Organizational Skills: An Executive Assistant’s world is filled with calendars, memos, meetings, and event planning. Use your cover letter to showcase how your keen organizational skills have kept things running smoothly. Perhaps you’ve developed a filing system that saved hours of work, or you managed a high-profile event without a hitch.
  • Time Management: In a role where a single day can involve myriad tasks, managing time efficiently is paramount. Share anecdotes where your time-management skills ensured deadlines were met, or how you effectively juggled multiple tasks in high-pressure situations, ensuring everything was completed to perfection.
  • Exceptional Interpersonal Skills: This isn’t just about being friendly; it’s about understanding and navigating office dynamics, managing expectations, and sometimes mediating between parties. Describe scenarios where your interpersonal skills have eased tensions, fostered collaborations, or even just ensured a harmonious office environment, especially in situations where executives had conflicting opinions.
  • Problem-solving and Decision-making: The corporate world is unpredictable, and as the right hand of an executive, you’ll often be in the thick of it. Detail instances where you’ve had to think on your feet, make critical decisions, or solve problems that weren’t strictly in your job description. Maybe you found a last-minute flight for a canceled trip or improvised during a technical glitch in an important presentation.

Tailoring Your Cover Letter

As an aspiring Executive Assistant, a role that thrives on personalization and attention to detail, it’s crucial to ensure that your cover letter speaks directly to the company and role you’re vying for.

Take a look at how you can tailor your cover letter for maximum impact.

  • Addressing the Hiring Manager: As mentioned above, starting your cover letter with a generic greeting might make it seem impersonal, but addressing the hiring manager by name creates an immediate connection. It shows that you’ve done your homework and are truly interested in the company. If the job posting doesn’t mention a name, a quick call to the company’s HR department or some LinkedIn sleuthing might give you the information you need.
  • Matching Job Description Keywords: Companies often use specific keywords in their job descriptions to outline the primary responsibilities of the role. For Executive Assistants, these might include “calendar management,” “stakeholder communication,” “event coordination,” or “confidential document handling.” Ensure you incorporate these keywords into your cover letter, aligning your experiences and skills with what they’re specifically looking for. For example, if the description emphasizes “strategic planning,” you might mention a time when you took the initiative to reorganize an executive’s weekly schedule for optimum efficiency.
  • Demonstrating Cultural Fit: Every company has its own ethos and its own vibe. Whether it’s a fast-paced startup culture or a more traditional corporate setting, it’s essential to show that you blend seamlessly. Maybe you thrived in a similar work environment in the past, or perhaps the company’s community outreach resonates with your personal values. Highlighting these connections emphasizes that you’re not just a fit for the job but for the company culture as well.

Avoiding Common Mistakes

Every Executive Assistant knows the devil is in the details. Just like a missed appointment or a wrongly filed document can lead to chaos, certain missteps in your cover letter can diminish your chances of landing that dream job.

To ensure your cover letter shines the best light on you, avoid the following common mistakes

  • Not Tailoring the Letter to the Company: A generic cover letter might convey a lack of genuine interest. Every company is unique, with its own challenges and work environment. Your cover letter should reflect that you understand and are excited about this particular opportunity. Avoid the trap of a one-size-fits-all approach. Instead, infuse your letter with insights and enthusiasm specific to the company and role you’re applying for.
  • Focusing Only on Administrative Tasks: While scheduling, filing, and coordinating are essential aspects of an Executive Assistant’s role, they’re not the only ones. Companies are looking for candidates who bring more to the table. Highlight instances where you went beyond routine tasks: maybe you proactively identified a process inefficiency and implemented a solution, or you played a key role in a strategic decision because of your knowledge and expertise.
  • Neglecting Soft Skills : An Executive Assistant’s role isn’t just about tasks—it’s about relationships, communication, and diplomacy. While it’s important to mention your proficiency in software or your speed in note-taking, don’t neglect the soft skills . Emphasize your adaptability, your knack for understanding nuanced office dynamics, or your ability to handle sensitive information with discretion.
  • Forgetting Achievements: Amidst outlining skills and experiences, many candidates forget to highlight their achievements. Did you play a part in streamlining a workflow that saved hours of executive time? Or perhaps you managed a critical event that received accolades? These achievements aren’t just feathers in your cap; they’re proof of your capability and the value you bring.

Providing Evidence of Your Accomplishments

In the role of an Executive Assistant, your value is often magnified by the tangible results you’ve achieved. Simply stating that you’re good at what you do is not enough. Instead, highlighting specific accomplishments , backed by evidence, can set your application apart from the rest.

This is how you can effectively showcase these achievements in your cover letter:

  • Quantifiable Achievements: Numbers paint a vivid picture. Instead of simply stating that you’ve managed executive schedules, illustrate it. Mention specifics like:

“Synchronized and organized over 200 executive meetings in a year, resulting in a 30% increase in organizational efficiency.”

Such data gives concrete proof of your abilities. For an Executive Assistant, metrics might revolve around time saved, the number of events coordinated, or efficiency improvements achieved.

  • Relevant Projects and Outcomes: As an Executive Assistant, you’ve likely been involved in projects beyond daily tasks. Perhaps you’ve overseen a new office setup or coordinated a large company event. Discuss these endeavors. For instance:

“Successfully coordinated the company’s annual leadership summit, facilitating seamless communication among 500 participants from 10 global branches.”

By emphasizing the project’s scale and the positive outcomes, you showcase your ability to manage complex tasks and ensure smooth operations.

Related Article: Learn more about how you can write a cover letter that stands out .

Executive Assistant Cover Letter Examples

Navigating the nuances of an effective cover letter can be challenging. To provide clarity, this section offers tangible Executive Assistant cover letter samples. These examples will highlight the right blend of personal experiences, achievements, and company-specific insights, guiding you in crafting a standout application tailored to your desired position.

Entry-Level Executive Assistant Cover Letter (No Experience)

Breaking into the role of an Executive Assistant without prior experience might feel daunting, but remember, everyone starts somewhere. What you might lack in direct experience, you can compensate for with a blend of relevant skills, academic achievements, and enthusiasm.

Here’s a cover letter example for an entry-level Executive Assistant that demonstrates how to leverage these aspects to craft an impactful application.

Laura Mitchell 456 Admin Avenue New York, NY 10001 [email protected] (555) 321-0987 October 31, 2023

Mrs. Clara Robertson Chief Executive Officer EliteCorp Enterprises 123 Leadership Lane New York, NY 10002

Dear Mrs. Robertson,

Graduating top of my class with a Bachelor’s in Business Administration from New York University, I was exposed to the intricacies of business operations and management. While my academic journey has given me a strong foundation, it was my role as the President of the University’s Business Club where I honed skills that align closely with those of an Executive Assistant. I am writing to express my keen interest in the Executive Assistant position at EliteCorp Enterprises, a company I have admired for its innovation and leadership in the industry.

Organizing monthly events, coordinating with guest speakers, and managing the schedules of the club’s board members taught me the value of meticulous planning, timely communication, and adaptability. My ability to handle multiple tasks simultaneously, coupled with a passion for driving seamless operations, makes me a fitting candidate for this role.

I was particularly drawn to EliteCorp’s mission of ‘Empowering Modern Business Through Strategy and Innovation’. This aligns with my commitment to proactive problem-solving, a skill I showcased when implementing a digital tool to optimize event management for our club, resulting in a 40% increase in event attendance.

EliteCorp’s reputation for fostering professional growth and its collaborative work environment is what excites me the most about the prospect of joining your esteemed company. I am eager to bring my dedication, organizational skills, and fresh perspective to your team, ensuring that your executive suite operates at peak efficiency.

Thank you for considering my application. I am optimistic about the possibility of contributing to and learning from the brilliant minds at EliteCorp Enterprises.

Warm regards,

Laura Mitchell

Related Article: Find out 15 Most Common Executive Assistant Interview Questions and Answers that can help you in your next interview. 

Executive Assistant Cover Letter (With Experience)

When you’ve spent years mastering the art of supporting top executives, your cover letter should echo your expertise, highlighting not just your skills but also your experiences that make you stand out.

Here’s a sample cover letter for an experienced Executive Assistant that encapsulates the blend of professional experience and personal prowess:

Natalie Carter 890 Executive Drive Los Angeles, CA 90001 [email protected] (444) 456-7890 October 31, 2023

Mr. Jacob Thompson Director of Operations Pinnacle Industries 567 Corporate Circle Los Angeles, CA 90002

Dear Mr. Thompson,

Having dedicated over six years to the role of Executive Assistant, I’ve had the privilege of working alongside visionary leaders, playing a strategic part in driving their missions forward. With a proven track record in managing complex schedules, coordinating cross-functional meetings, and ensuring seamless communication channels, I’m enthusiastic about the opportunity to bring my expertise to Pinnacle Industries, a company I deeply respect for its relentless pursuit of excellence.

In my recent role at InnovateTech, I directly supported the CEO and managed a team of three junior assistants. Here, my responsibilities extended beyond the traditional scope of executive support. I was instrumental in planning and executing our annual leadership retreats, managing key stakeholder communications, and driving special projects which resulted in a 30% improvement in organizational efficiency.

Your recent announcement regarding Pinnacle’s global expansion resonated with me. In the past two years, I’ve coordinated over 50 international trips for executives, ensuring not just logistical efficiency but also aligning them with local customs and business etiquette, leading to successful partnership deals.

What excites me most about the opportunity at Pinnacle Industries is the challenge to optimize operations within an already thriving environment. With my comprehensive understanding of executive needs, combined with a proactive approach, I am confident in my ability to anticipate challenges and craft efficient solutions, ensuring your leadership team can focus solely on strategic objectives.

Thank you for considering my application. I am eager to explore how my experience can further elevate the operational excellence at Pinnacle Industries.

Natalie Carter

Related Article: Should You Always Include a Cover Letter?  

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Executive Assistant cover letter examples

Andrew Fennell photo

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Executive Assistant cover letter 1

Executive Assistant cover letter example 2

Executive Assistant cover letter 2

Executive Assistant cover letter example 3

Executive Assistant cover letter 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

How to write a cover letter

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

  • I am interested in applying for the role of admin assistant with your organisation.
  • I would like to apply for the role of Sales assistant (Ref: 4057393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Cover letter tips

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

  • Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
  • Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
  • The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
  • Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
  • Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Senior Executive Assistant Cover Letter Example

Cover Letter Examples

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Start your Senior Executive Assistant cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For instance, "Dear Mr. Smith, I am writing to express my interest in the Senior Executive Assistant position that was advertised on your company's website." Following this, provide a brief overview of your qualifications that make you a strong fit for the role. This could include your years of experience, key skills, or notable achievements. Remember, the opening paragraph is your chance to grab the reader's attention, so make sure it's compelling and relevant to the role.

The best way for Senior Executive Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role. I look forward to the opportunity to further discuss how I can contribute to your team." This ending is professional, respectful, and assertive. It shows that you value the reader's time, are enthusiastic about the position, and are open to further dialogue. Remember to end with a formal closing like "Sincerely" or "Best regards," followed by your name.

In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Begin with a brief introduction about yourself and the position you're applying for. 4. Relevant Skills and Experience: As a Senior Executive Assistant, you should highlight your experience in providing high-level administrative support to executives. Mention specific tasks you've handled, such as managing schedules, coordinating meetings, preparing reports, and handling confidential information. 5. Achievements: Highlight any significant achievements in your previous roles. For instance, if you've implemented a new system that improved efficiency, or if you've received recognition for your performance. 6. Soft Skills: Senior Executive Assistants need excellent communication, problem-solving, and organizational skills. Highlight examples of how you've used these skills in your previous roles. 7. Knowledge of the Company: Show that you've done your research about the company and express why you're interested in working there. 8. Closing: In your closing paragraph, express your interest in the position again and your desire to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to provide more detailed information about your skills and experience, and to show your enthusiasm for the role and the company.

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  4. FREE 6+ Sample Executive Assistant Cover Letter Templates in MS Word

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COMMENTS

  1. Executive Assistant Cover Letter Example and Template for 2024

    785-555-0155 [email protected] March 24, 2023 Dear Hiring Manager, It is with great enthusiasm that I submit my application for the Executive Assistant position at the Advent Corporation. Having five years of previous executive support experience, I understand how demanding the job of an executive assistant can be.

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  3. Executive Assistant Cover Letter (Example & Tips)

    [Today's Date] [Hiring Manager's Name] [341 Company Address] [Company City, State XXXXX] [ (XXX) XXX-XXXX] [[email protected]]

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    #1. Put Contact Information in the Header Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format. Here's a rundown of the essentials: First and Last Name. Your full name should proudly sit at the top. Professional Title.

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    Learn how to write a cover letter for an executive assistant role with this free sample and tips. Demonstrate your skills, experience, and value to the company with examples of how you can add value to the organization. Find out the median salary, highest paying industries, and top-paying locations for this position.

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    Executive assistant cover letter (text) Chloe Rodriguez Philadelphia, PA 19111 (555) 555-5555 [email protected] April 26, 2023 Van Allen, Atlantic Group Philadelphia, PA 19112 Phone: 555-555-5555 E-Mail: [email protected]

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    Updated: January 03, 2024 Article Rating: Our customers have been hired by: Table of Contents Show As an executive assistant, you're the secret weapon that keeps executives on track and thriving. Now, let's make your cover letter an equally powerful tool in your job search!

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    Executive Assistant Cover Letter Examples Visit our extensive library of customizable cover letter templates and use these executive cover letter samples as guidelines to improve your matching resume. Want a stronger cover letter? Use our extensive library of professional cover letter examples as practical starting guides.

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    Dear Mr/Ms. [Hiring Manager Name] I'm writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

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    When writing your executive assistant cover letter, focus on how you can deliver valuable support to the senior leaders of the hiring company. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management.

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    Written by Paul Drury Executive Assistant Cover Letter Example Use this Executive Assistant cover letter example to finish your application and get hired fast - no frustration, no guesswork. This cover letter example is specifically designed for Executive Assistant positions in 2024.

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    5 Executive Assistant Cover Letter Examples for 2024. 5 Executive Assistant Cover. Letter Examples for 2024. Stephen Greet January 6, 2024. You're a pro at organizing daily business tasks to help executives manage their schedules. Calendars are created, phone calls are answered, and correspondence is written with high levels of care when you ...

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    Copy and paste these Executive Assistant cover letter templates to get a head start on your own. Template 1. Hi Amanda. I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability ...

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    Do use a template. It can help you get the words flowing if you are feeling stuck. Don't use a generic cover letter. Hiring managers can spot a canned response from a mile away. They steer clear of candidates who put minimal effort into a job inquiry. Do have a friend read it before hitting send.

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    Courtney Andrews (739) 214-5871 [email protected] October 15, 2023 Madison Allen Hiring Manager Fraud Analysis Innovators Dear Madison Allen, I am writing to express my strong interest in the Executive Assistant position at Fraud Analysis Innovators.

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  22. 2024 Senior Executive Assistant Cover Letter Example (+Free Tools

    In a cover letter, Senior Executive Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a professional greeting such as "Dear Hiring Manager."

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