how to write an i quit letter

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How to Write a Resignation Letter

Here’s what to say — and what to leave out.

Should you write a resignation letter? In most cases, quitting a job doesn’t require one. However, there are some situations in which you want to write one, the author explains in this piece. She outlines what those reasons are and offers advice for how to actually write one, including tips on what not  to say. The article also includes a template you can use with sample language.

You’ve made the decision to quit your job and you want to leave on a positive note. This starts with giving notice and letting people know in a professional way. So, do you need to send a resignation letter? If so, who do you send it to? And what do you say?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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What’s a resignation letter?

What to include in a professional resignation letter, what to avoid in a resignation letter, 5 sample resignation letters, feel good about your decision.

You likely won’t stay in one job forever. Your career might plateau and you’ll be up for a new challenge to broaden your skills, or you might become dissatisfied with your work environment and want a change of scenery.

Regardless of how long you’ve been with your current company, you’ve decided now’s the time to quit your job. The first step to doing so effectively and professionally is to send your resignation letter.

Writing an effective resignation letter reduces the stress of breaking the news to your employer because it gives you time to say everything you’d like to say in a professional manner. It advises your direct or human resources (HR) manager of your decision to leave, provides them with notice to plan for your position, and ends your employment positively.

A resignation letter highlights your intention to leave the company. This letter should include your last day and how you’ll support the team through the transition process. You’ll typically send this message via email to your direct manager or an HR professional.

If you want to leave your job on good terms or ask your current employer for a letter of recommendation , handing in a letter of resignation is a simple way to show respect .

This formal notification informs your employer of your action plan while expressing consideration for the position that your departure places them in. Departing in such a respectful manner increases the chance they’ll write you a great reference letter.

Deciding to resign isn’t always easy, especially if you feel emotionally invested in your company, projects, and team members. The decision to move on likely developed as you assessed your career goals and determined that leaving was the right choice. 

Whether you accepted a job offer at a new company, are beginning your search , or are wanting to take time for yourself, you’ve decided to continue your development elsewhere. But knowing how to formalize this to your higher-ups and HR team can feel intimidating. After all, you want to leave on a good note .

Following these four steps will help you handle this difficult task and compose an effective resignation letter:

• State your intentions: After addressing the email to your manager (Dear [name]), state your intention to resign and departure date. Although giving two weeks’ notice is an accepted standard, you may provide more or less time or have a predetermined notice period in your contract to follow.
• Give a thoughtful thank you: Express gratitude for your experience at the company to set the tone for your future relationship. Discuss key lessons, great moments, and how they’ve helped you develop professionally . This will make the remainder of your time there amicable and leave your employer with a positive impression of you .
• Offer your assistance: Extending an offer to assist during the transition shows your employer you care about them and the company. Briefly mention your intention to wrap up current projects and your availability to train team members. 
• Sign off with your contact information: Finish the letter by sending your best wishes and extending a cordial invitation to keep in touch. This shows your manager you want to remain on good terms. If you’d like, you can add your personal contact information after your signature.

Consider a formal resignation letter your chance to put your best foot forward. Even if you feel excited to leave, you don’t want to seem too enthusiastic or behave informally.

To keep your letter professional, avoid the following:

• Extensive details about why you’re resigning
• Your future plans/where you’re going next
• Complaints about the company or team members
• The words “quitting” or “leaving”

Learning how to professionally quit a job is a valuable skill, and doing it the right way takes practice and planning. Using a resignation letter template makes it easier to keep your thoughts in order and express yourself respectfully.

Here are five resignation letter examples tailored to various scenarios. Fill in the blanks or use them as inspiration to draft your own letter. 

1. Standard resignation letter

Concise, professional, and respectful. This simple resignation letter covers all the basics when communicating your departure to HR or your manager.

Dear [manager’s name],

Please accept this letter as my formal resignation from my position as [job title] with [company name]. My last day will be [date].

Thank you for your support during my time at [company name]. It’s been a pleasure to work alongside such a talented team. I’ve appreciated the opportunity to contribute to [mention two projects]. And I’ve learned so much about [mention focus areas of your role], knowledge that I’ll carry throughout my career. 

During my last [mention time left], I’ll do everything possible to make this transition as smooth as possible. Please let me know if there’s anything in particular I can do to support you and the team. 

I wish you and the company continued success and hope to stay in touch. 

Sincerely, 

[your name] [contact information]

2. Resignation letter with advance notice 

Finding your replacement can take time when you work in a specialized field. Giving more than two weeks’ notice is a thoughtful way of showing your employer you understand this challenge. Although this isn’t mandatory, it expresses your sympathy and allows adequate time to train team members or your replacement.

[date] 

Please accept this notice as my formal resignation from my position as [job title] with [company name], effective [final day]. I understand that preparing someone for this role will take time, so I wanted to provide as much notice as possible. 

It’s been a pleasure to learn from you and see the growth we’ve achieved in the [name of department]. I’m grateful for the opportunities I’ve had during my [amount of time] at [company name], and I know I’ll bring these valuable learning experiences forward in my career. 

During the next [mention time left], I’m committed to wrapping up my duties and making this transition smooth. Please let me know how I can further assist you and the team throughout this period of time. 

I wish you the best and look forward to seeing the company’s continued growth.

3. Resignation letter to a mentor

A mentor-mentee relationship is extremely valuable, and breaking the news of your resignation to someone you respect is challenging. When addressing a letter to someone important, keep it professional and include a personal sentiment to make your departure more amiable. 

I’m writing to give my formal notice of resignation from my position as [job title] with [company name] on [last day of employment].

Thank you for your guidance and support during my time at [company name]. It’s been a wonderful experience working for such an exceptional leader, and I’ll carry the knowledge and lessons you’ve shared with me throughout my professional career. I greatly appreciate the opportunity to [list a couple of work accomplishments] and work alongside such an inspiring team. 

During my final [mention time left], I want to assist you throughout this transition. Please let me know what steps I can take to make this transition as smooth as possible. 

Thank you again for making my time at [company name] a great experience. I look forward to keeping in touch. 

Best regards, 

4. Resignation letter for a new job

If you’ve recently started a position and quickly realized it’s not the right fit, writing a resignation letter is still good practice. You may not have learned much from your role yet, but you can still thank your HR department or manager for their time during your onboarding .

Dear [HR employee],

I’m writing to give formal notification of my resignation from my position as [job title] with [company name], effective [end date]. I realize I’ve only been here a short while but I feel it’s best to pursue other opportunities. 

Although my time at [company name] was short, I appreciate the opportunity you’ve given me and the time you invested in my onboarding.

Please let me know if there’s anything I can do during the rest of my employment to ensure a smooth transition.

I wish you and the company continued success.

5. Resignation letter without notice

Sometimes life throws you a curveball. If you need to leave your role immediately, use this resignation letter example to model an appropriate message to your employer.

I regret to inform you that I must resign from my position as [job title] with [company name]. My last day will be [end date]. 

Due to unforeseen events, I can’t handle my role’s responsibilities at this time. I offer my sincerest apologies that I’m unable to provide two weeks’ notice because of circumstances requiring my immediate attention.

I’ll dedicate the rest of my time within the next few days to finishing my tasks and providing as much assistance as possible. 

Thank you for making my time at [company name] so impactful. It’s been a pleasure to learn so much under your leadership. And I wish you and the company continued success.

Deciding to quit your job is daunting, even when it’s the right choice. But offering a resignation letter can make you feel more at peace with your decision and optimistic about your future. You’ll leave on a good note and ensure you’ve retained healthy relationships with your coworkers. You never know when you’ll need to leverage this professional network .

Elizabeth Perry

Content Marketing Manager, ACC

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Resignation Letter: A Step-by-Step Guide

Hannah Yang

A resignation letter is an official document that notifies your employer of your intention to leave your job. It can take the form of either a printed letter or an email.

You should turn in your resignation letter at least two weeks before your departure date so your employer has time to make preparations (do make sure you check your company's policy on just how much notice you have to give).

How Do You Write a Professional Resignation Letter?

What do you need to include in a resignation letter, what are some of the best sample resignation letters, how do you format a professional resignation letter, should i resign by email or by letter, do i have to give two weeks’ notice before resigning.

You should write your resignation letter with a professional but positive tone . As a rule of thumb, use the same tone you would use if you planned to come back to the company again in the future .

Leaving on good terms will help your career in the long run. You want to make sure you don’t burn any bridges, especially if you’re leaving due to personal grievances.

Even if you do have personal grievances with the company, your resignation letter is not the right place to mention those. Bring them to HR or discuss them in an exit interview. Your resignation letter is an official document meant primarily for your manager’s eyes.

In general, it’s best to keep the letter short and sweet. One page is enough to tell your boss you’re leaving.

There are three steps you should follow to write a resignation letter:

• Step 1: Clearly state your intention to resign
• Step 2: Thank your manager for your time at the company
• Step 3: Offer to help with the transition period

A standard structure for a resignation letter takes the form of three paragraphs. You can use each paragraph to hit one of the steps.

Step 1: Clearly State Your Intention to Resign

Use the first paragraph to announce your official intention of leaving your role with the company. State the exact date you’ll be leaving so there’s no ambiguity.

You don’t have to explain why you’re leaving, especially if the reason is a negative one. Usually, stating your reason will only make a negative impact, and you want to keep things positive.

Here's an example of what your first paragraph could look like:

Please accept this letter as formal notice of my intention to resign from my position as [job title] with [company] . In accordance with my notice period, my final day will be [date of last day] .

Step 2: Thank Your Manager for Your Time at the Company

The second paragraph is a great opportunity to mention any positives about your time working with the company. Convey your appreciation for everything your manager and team members have done for you.

You can talk briefly about what you’ve learned and how those skills will help your career going forward. You can also mention what parts of the company culture you’ve enjoyed, or if there’s anything you’ll miss going forward.

If you didn’t have a good experience at this job, you should still use the second paragraph to briefly thank them for this opportunity. A single sentence is fine; you can simply say, “Thank you for giving me the opportunity to grow in this role.”

There might be cases in which you want to share the reason you’re leaving. If you have a close working relationship with your manager and you’re excited about the next step —for example, if you’re retiring, going back to school, or taking on an exciting new challenge—you can mention this next step in the second paragraph.

Sharing your next step is nice, but not necessary, and it’s perfectly fine to omit it from your resignation letter.

Here's an example of what your second paragraph could look like:

Working for [company] has been a wonderful experience, and I sincerely appreciate everything we’ve accomplished together. Thank you for the opportunities you gave me to learn from you. Your guidance and support will help me in my future roles.

Step 3: Offer to Help with the Transition Period

Close with an offer to help make the transition process as smooth as possible.

If the company will be hiring someone to replace you within the next two weeks, offer to help train them or hand over your existing duties. You may have client contacts or other data that you’ll need to hand over and explain to them as well.

If you don’t know what the company will do to replace you, you can make a general offer of assistance (“Please let me know how I can be of assistance during the transition period.”)

Here's an example of what your third paragraph could look like:

Please let me know how I can be of assistance during the transition period. I'd be happy to help train my replacement.

We’ve compiled a few sample resignation letters you can use as guides for writing yours. We have samples for the following situations:

• A template for standard transitions
• A template for if you’re leaving for a new challenge
• A template for if you’re retiring
• A template for if you’re leaving immediately

When you write your own letter, feel free to customize these samples to fit your own needs. It's also important to ensure your letter reads well and is grammatically correct.

ProWritingAid’s Style Report can help you set the right tone, improve readability, and leave a great last impression.

Try the Style Report with a free ProWritingAid account.

Standard Resignation Letter Template

Here’s a standard resignation letter sample that will work for any kind of transition. The standard is to keep the letter short and sweet.

Dear [supervisor’s name], Please accept this letter as formal notice of my intention to resign from my position as [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day]. I’d like to thank you for the opportunities you’ve given me while working here. Your guidance and support will help me in my future roles. Please let me know how I can be of assistance during the transition period. I wish you and the company the best going forward. Sincerely, [Your name]

Resignation Letter Template for if You’re Leaving for a New Challenge

Here’s a more personalized resignation letter sample you can use if you’re leaving for a new role and you see your supervisor as a mentor who wants the best for your career.

In this case, it’s alright to give more detail about the reason you’re leaving, since it’s a positive rather than a negative one.

Dear [supervisor’s name], Please accept this letter as my formal resignation from my position as [job title] at [company name], effective two weeks from today, [current date]. After a period of careful consideration, I have decided to [reason for leaving]. After [number of years] of [something you accomplished in your current role], I am ready to take the next step forward by transitioning to [new level of responsibility]. Working for [company] has been a wonderful experience. Thank you for the opportunities you gave me to learn from you. If you need any help training my replacement, I’d be happy to help with the transition. It’s been a privilege to work with you, and I hope we have the opportunity to collaborate again in the future. Sincerely, [Your name]

Resignation Letter Template for if You’re Retiring

Here’s a resignation letter sample you can use if you’re leaving for retirement, and you’ve been with this company for a considerable amount of time.

Dear [supervisor’s name], I am writing to inform you that I will be formally retiring effective [resignation date]. After a period of careful consideration, I have decided that this is the right time for me to take this step. I am proud to have achieved so much with [company] over these past [number of years] years. I sincerely appreciate everything we’ve accomplished together. I will miss all of my colleagues here, and I wish the company continued success. Please let me know if there’s any additional assistance I can provide to enable a smooth transition. Sincerely, [Your name]

Resignation Letter Template for if You’re Leaving Immediately

If you absolutely need to leave immediately and can’t put in your two weeks’ notice, here’s a resignation letter sample that announces an immediate departure.

Dear [supervisor’s name], Please accept this letter as my formal resignation from my position at [company name], effective immediately. I sincerely apologize for my abrupt departure. However, due to unforeseen circumstances, I have decided to resign today. Thank you for the great opportunities to build skills in numerous areas here. I appreciate the opportunity to work with you. Please let me know if there’s anything I can do to make my departure easier. I wish you and the company the very best going forward. Sincerely, [Your name]

The simple answer is that you should use the same letter formatting you would use for any professional letter.

• Choose a professional font, such as Times New Roman, Arial, or Calibri.
• Keep your font size readable: 11pt or 12pt is ideal.

It’s best practice to include your current contact information, such as your cell-phone number, your address, and your non-work email.

Some of your formatting will depend on whether you decide to resign with a physical letter or with an email.

Formatting Physical Resignation Letters

If you’re handing in a physical letter, single space your letter, with 1-inch margins all around.

You should use a center-aligned header with your name and address.

Follow with a left-aligned header with the current date, your manager’s name, the company name, and the company address .

Here’s an example:

[Your name] [Your address] [Current date] [Manager’s name] [Company name] [Company address]

Sign off with a written signature, followed by your full name.

Formatting Emailed Resignation Letters

If you’re resigning by email, use the subject line: “Letter of resignation — [Your Name].” That way, the purpose of the email is clear.

Your typical email signature is fine, though you can also include a digital signature if you wish.

To: [Manager’s Email] From: [Your name] Subject line: Letter of resignation — [Your Name]

The best way to submit your resignation letter is in a private meeting with your manager. You can share your plans in person, and then hand them your formal letter to make sure it’s officially on record.

If you’re leaving on bad terms with your manager, you can also arrange an exit interview with a director or HR manager, where you can address any issues or concerns you have.

If an in-person meeting isn’t possible, you can also email your letter . A digital resignation letter should be written the same way as a physical resignation letter, but you don’t need the headers.

Most companies in the U.S. require two weeks notice. That means you need to hand in your resignation letter at least ten business days before your departure date.

You should make sure to check the company handbook before you write your resignation letter, because for some companies, the notice period could be longer.

If you don’t give your two weeks' notice, you might lose any benefits you would have received from this company on leaving. For example, many companies pay out vacation days, and you might be forfeiting this payment by leaving without following the proper procedure.

Regardless, failing to give the proper notice may have a negative impact on the company as they scramble to fill your position last-minute, which means you’ll damage your reputation.

Failing to give two weeks’ notice could come back to bite you later in your career if you ever work with these colleagues again, or if you need to ask your boss for a reference.

Whenever possible, try to follow the company policy and give your appropriate notice. It will help you in the long run.

How Do I Resign Gracefully?

Those are our tips for writing a successful resignation letter. The main thing to remember is to stay respectful, both by observing your company's notice period and by writing a letter that is clear, concise, and error free . We wish you luck with your job transition and the next stage of your career.

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Hannah Yang is a speculative fiction writer who writes about all things strange and surreal. Her work has appeared in Analog Science Fiction, Apex Magazine, The Dark, and elsewhere, and two of her stories have been finalists for the Locus Award. Her favorite hobbies include watercolor painting, playing guitar, and rock climbing. You can follow her work on hannahyang.com, or subscribe to her newsletter for publication updates.

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How to write a resignation letter - with a template!

With a record 4.5 million Americans who quit their jobs in November 2021 alone, the need to know how to write a resignation letter is bigger than ever.

Regardless of your next career move, it can be hard to see a light at the end of the tunnel when you have a wave of dread about sending your two weeks' notice — and even scarier, having a conversation about your exit with your boss. But your resignation letter sets the tone for how your exit process will go, so it's important to get it right.

Before you start sweating, read our tips below for help on how to write a resignation letter, and follow the sample resignation letter template provided to make "I quit" as easy as it can be.

Should I tell my boss I'm quitting before I send my resignation letter?

Psychotherapist and coach Karina Aybar-Jacobs, LMSW, CPC, says it's a good idea to have an in-person (or over the phone if you're working from home ) conversation with your boss if you feel comfortable. This will signal to your boss that you have respect for the position and the company, and hopefully set a positive tone for your exit process.

She also strongly advises going to your boss before you let anyone else know you're leaving the company. "You don't want your boss to hear the news through the grapevine."

Of course, this might not feel like a feasible option if you're leaving your current job because of a toxic boss . If this is the case, Aybar-Jacobs recommends going right to sending your letter via email, or whatever is necessary per the company's policy.

What should I include in my resignation letter?

Aybar-Jacobs recommends keeping your letter as concise as possible. "I believe it's important to keep it simple and straight to the point," she says.

Your resignation letter should include:

• Housekeeping factors, like the date you're leaving.
• A section in which you express gratitude for the opportunity the company gave you during your time of employment. In this section, Aybar-Jacobs recommends thanking your boss and the company for the opportunity and maybe highlighting some favorite learning moments or experiences if applicable. "I think it's so important to get in tune with your emotional intelligence," says Aybar-Jacobs, "Before you hand in the letter, get in tune with the fact that you did get an opportunity to work at that job, and whether it was a negative or positive experience, I'm sure you learned something from it ."
• A brief explanation for why you're leaving. If you feel comfortable sharing details about your next career move, it couldn’t hurt, but it's not necessary to give explicit details about your next steps. "You could say 'I was offered an opportunity and it's in alignment with my long-term goals,' something like that," she says.
• Mention that you’re willing to wrap up any work or projects and do whatever you can to ensure your exit happens as smoothly as possible for your teammates as a courtesy to your team and the company.

What shouldn't I include in my resignation letter?

Aybar-Jacobs strongly encourages not showing any signs of animosity toward your boss or company in a resignation letter, even if that doesn't necessarily reflect your feelings. "Don't express your grievances ... hopefully, if they are a healthy and emotionally intelligent work environment, they will probably inquire about having an exit interview."

If your company does not offer an exit interview, she recommends keeping your exit as neutral as possible, since volunteering your grievances could be "to your own detriment," according to Aybar-Jacobs.

"The way that you exit your job says a lot about your character," she says. "It feels good as a professional to exit on good terms... as marginalized as you may be feeling, they don't deserve you acting out of character and potentially harming your professional career."

"The way that you exit your job says a lot about your character," she says.

If your boss retaliates upon receiving the news of your leaving, Aybar-Jacobs stresses the importance of keeping your composure. "How they react is on them. How you react, that's on you."

If backlash is severe (a boss threatening to harm your career, a bad reference), Aybar-Jacobs recommends reaching out to an HR or Union representative if you have one available — but never resort to the inappropriate behavior your boss is displaying to you.

Resignation letter example

Sometimes, it helps to have a strict guide for what to say, especially if your stress levels are high and you feel like you can't focus.

Here's a sample resignation letter template you can use:

Dear [NAME OF BOSS and/or HR REPRESENTATIVE],

Please accept this letter as my notice of leaving [COMPANY].

My final day of work will be [DATE]. I am very grateful for the opportunity I had to work here, but I have found an opportunity that aligns more with my career goals. [OPPORTUNITY TO INCLUDE BRIEF DETAILS ABOUT YOUR NEXT JOB (IF WILLING TO DISCLOSE), AND SHORT EXAMPLES OF LEARNING EXPERIENCES/ GRATITUDE HERE.]

Before my exit, I am happy to help with finishing any projects and do whatever is necessary to ensure a smooth exit process. Thank you again for the opportunity to work here, and let me know what I can do to help before my final day.

Madeline Merinuk is a writer and newsletter editor at TODAY.com where she reports on pop culture, lifestyle and trending news. She's a graduate of Hofstra University with a B.A. in Journalism.

How to Write a Resignation Letter [5+ Templates]

Quitting a job is never easy.

It’s almost like breaking up with someone - there are plenty of good memories, you learned a lot, but ultimately, it’s time to move on when it’s time to move on. 

Breakups can be messy. They involve a lot of crying and “it’s not you, it’s me”’s.

However, when it’s time for you to quit a job, there is no added emotional hassle (thank god).

Instead, you must write a letter of resignation . And it must be classy and professional, too.

Yes, even if your boss was Satan. Or worse, Michael Scott.

Among other things, you want to make sure you stay friends with your employers after you quit to get those valuable future references .

In this article, we’ll show you: 

1) Why writing a letter of resignation is so important

4) How to structure a formal letter of resignation [with an example]

3) Ready, fill-in-the-blank free samples for:

• Letter of resignation to your supervisor
• Letter of resignation to the board
• Immediate/short notice letter of resignation
• Emailing your letter of resignation

4) How to submit the resignation letter

Why Writing a Letter of Resignation Matters

A resignation letter is a legal document where you announce your intent to leave your current position within a company. It gives your employer formal proof that you want to resign and a traceable record that the conversation happened. 

I’m sure you’ve seen many movies where the protagonist barges in the office of his supervisor and yells: “That’s it, I quit!” Then, everybody claps, as the protagonist takes his wife and kids to live in some sort of ranch or camping in Hawaii or something. 

While that’s going on, all I can think about is: “He’s in so much legal trouble!”

Although that looks pretty cool, in real life, quitting is much less glamorous and I advise you to virtually do the opposite of the cool movie guy. 

You should give at least a two-weeks notice period (for some employers, this can be way longer) when you leave a job and make sure you end things on a good note . 

Let me tell you why:

When you leave a company, you are entitled to certain employment-related benefits , like severance pay, pension benefits, or overtime pay. You can only get them, however, if you hand in your resignation prior to your departure and within the contracted notice period. 

Check your company policy in the employee handbook or your employment contract for the exact benefits and the exact time-frame , because they may vary.

Also, you want to be helpful with the transition of responsibilities and daily duties, so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: this could be an internal employee or they could hire someone else. 

Whichever the case, your team members need to know your exact duties and responsibilities, so almost no knowledge is lost in the process. The next guy/gal shouldn’t have a hard time figuring out what they’re supposed to do.

Essentially, those two weeks are when you pass the crown and make life easier for the person that will take your job.On top of that, you want to maintain a positive relationship with this employee so that you can use them as a reference in the future.

This might be the only case when still being friends after the “breakup” is okay.

• It’s best to have your resignation letter prepared before you have your cool “I quit” moment. 
• Print it out the day you decide to communicate your resignation to your boss.
• Your two-week countdown starts the moment you hand in the resignation letter.

How to Write a Letter of Resignation [+ Example]

A letter of resignation looks like any other official letter. 

The contents of it are pretty straightforward:

You open with your personal information (name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget to date your letter of resignation, all legal benefits of this written record can be open to dispute.

There are three main paragraphs in the body of the letter and each one serves a separate purpose:

• The first one informs the supervisor that you’re resigning. 
• The second expresses gratitude for the experience.
• The third and last paragraph offers your cooperation with the passage of duties & responsibilities.

And then you sign off with a formal greeting.

Here’s what to include in each section of your letter of resignation (with examples):

1) Letterhead: 

• Personal details 
• Manager details

“ Meagan Brown, Sales Manager at ABC Ventures

Senior Sales Manager

ABC Ventures ”

2) Opening greeting

“ Dear John, ”  

3) First paragraph: 

• Express that you’re resigning from your current position
• Mention the date again. 

“ Through this letter, I hereby announce my resignation from the position of Sales Manager for ABC Ventures, effective September 14, 2019. ”

4) Second paragraph:

• Say something nice about your experience in the job or the company. The more of a personal touch you can add, the better the impression you’ll leave.
• Thank your boss and the organization you worked for.

“ It has been a pleasure working with you and the entire ABC Ventures Sales team for the past five years. In my time here, I have grown professionally and made life-long friends. In particular, I would like to thank you for providing me with a rewarding learning experience and a warm working environment during my time at ABC. ”

5) Third paragraph:

• Volunteer to make the transition of responsibilities as smooth and simple as possible
• Offer your help.

“ You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance. ”

6) Closing salutation, with your typed name and optional signature.

“ Sincerely,

Meagan Brown

[optional signature] ”

Here’s how this resignation letter would look like in its entirety:

You see how short and to the point this example letter is. Anything more than half a page is too much information.

There’s nothing fancy expected from you in a letter of resignation except to be professional . 

You don’t have to explain why you’re leaving or justify your decision. 

Follow this simple structure and you’re good to go!

4+ Resignation Letter Samples You Can Use Right Now

If that wasn’t easy enough, we have created four free, easy to use templates for you. 

Simply fill in the blanks and hand your resignation in.

Feel free to skip through them to see which one applies to you.

Letter of Resignation to Your Supervisor

A letter of resignation to your supervisor or manager looks just like the one Meagan wrote to her boss in the previous section.

Simply fill in the black with your information and hit the Print button.

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]

[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]

Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date] 

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.

[Your name] [Your last name]

[signature]

*depending on what they preferred to be referred to

Letter of Resignation to the Board

If you have been a member of a board and you answered only to the CEO himself (and other board members), you have to let them know of your departure.

Be professional, open, and give a short, not too in-depth reasoning for your resignation. 

Here’s a good sample you can fill in:

[YourName] [YourLastname], [YourPosition], [Organization]]

[Board Director Name] [Board Director Lastname]

[Organization]

Dear [Board Director Name or Mr./Mrs. Last Name],

Through this letter, I hereby announce my resignation from the position of [Your position on the Board] on the [Organization / Board Name], effective [Today’s date] due to [Short reasoning for why you’re leaving the board]*

It has been a pleasure working with you and the entire [company name] board for the past [timeframe you’ve been a part of the board]. I am proud of all we have accomplished, and I am certain more successes will follow in the future.

Please let me know if I can be of assistance during the transitory period.

[Your Name] [Your last name]

*Examples: 

• A family situation that needs my attention
• An overwhelming amount of responsibilities that need my attention
• Health-related reasons

Immediate/Short Notice Letter of Resignation

In this case, maybe you forgot there was a two-weeks notice. Or maybe, you weren’t aware that the contracted period was longer than you thought, or you just received an urgent offer you just can’t refuse.

And to that we say:

Didn’t you read the beginning of this post? It’s important .

But you might have found yourself in the middle of an unavoidable, unpredictable situation that requires you to quit your job within a shorter time frame.

You still need to write a resignation letter, and we have just the sample for you: 

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company]. My last day of work will be [insert day of departure]. I understand that handing in my resignation to allow for a [contracted period] notice is customary, but due to circumstances not under my control, I have to depart sooner.

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the jon]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities within the timeframe.* 

*If the resignation is immediate and you intend to leave that same day, omit this part, or express that you’ll be able to help remotely instead.

Emailing Your Letter of Resignation

You will usually email your letter of resignation right after you’ve told your boss in person, or, in extreme cases, you’re just breaking it to him for the first time.

In both cases, attach the letter of resignation as a document in the email following one of the samples we provided you with.

Here’s how to write the contents of the email you are attaching the letter of resignation to:

Email subject: Resignation Letter - Your Name & Last Name 

Email contents:

Please find my formal letter of resignation attached to this email.

Let me know how I can be of further help.

Best regards,

Email subject: Resignation - Your Name & Last Name 

Through the contents of this email, I am informing you of my resignation. My last day of work will be [insert day of departure]. I greatly apologize I can’t inform you in person, but it is due to circumstances beyond my control.

How to Submit Your Letter of Resignation

Now that you have your resignation letter ready to go, you’re probably worrying about how your manager is going to take it.

Here’s the thing:

Any good manager will understand that having staff leave is simply part of doing business. 

Yes, you may have a great relationship with your supervisor, and if you go about submitting your resignation in the right way, you can preserve that relationship . 

If you know your manager is very busy or is having a rough day, hold off on your resignation . You want to make sure the situation is appropriate.

Make sure to be considerate and always do it in person .

Never, ever, send an e-mail or hard-copy letter (or God forbid, a text) without verbally notifying them in person first. 

However, circumstances beyond our control may arise where you’d have to quit remotely. This is not a general best practice, but we’ve provided you with a sample above just in case. 

Once you’ve had that conversation, either send your letter to your manager by email (with the current date on it) or print a hard copy for him/her and hand it in when you tell him/her the news.

If you really want to go the extra mile with your professionalism: 

Consider providing more time than the minimum notice period required. 

Giving your manager extra time to make arrangements for a replacement shows courtesy and respect, especially if you are in a senior role.

Be professional, thankful, and humble in person as well. After all, not every breakup has to be painful. 

One last thing:

Try to hide your excitement. No smiling cheek to cheek like you’re about to escape hell, even if that’s the case.

Two more weeks! You can do it!

Key Takeaways

Let’s sum up everything we learned in this post:

• A letter of resignation is a formal legal document that lets your employer know you have decided to leave the job.
• Give two weeks notice to your boss. If you want to go the extra mile, make it a month or more.
• Include the contact information of both your supervisor and yourself in the resignation letter. You don’t have to explain the reason you are leaving. Be short (usually not more than half a page) and professional.
• Express gratitude for the experience and offer to help while they find a replacement for you.
• Always try to resign in person and at an appropriate time.

Now that we’ve explained all you need to know about writing a resignation letter, it’s time to get started. Want your letter of resignation to look as professional as it can be? Try one of Novorésumé templates.

Suggested Reading:

• Top 21 Career Influencers to Follow
• How to Write a Motivational Letter
• How to Write a CV That Gets Noticed

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How to write a resignation letter (templates & tips)

Learn how to write a professional resignation letter with our step-by-step guide and easy to use templates.

Resigning from a job can be a difficult decision, and writing a resignation letter can be equally challenging. However, writing a resignation letter is an essential step in the resignation process, and it's crucial to get it right. In this article, we'll explore tips and examples for writing a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

What is a resignation letter?

A resignation letter is a written document that formally notifies an employer of an employee's intent to leave their job. The letter typically includes information such as the employee's last day of work and a brief explanation for their departure. The letter may also express gratitude for the opportunities provided by the employer, as well as an offer to assist in the transition process.

Resignation letters are an important part of the employee-employer relationship and can help ensure a smooth transition while maintaining a positive professional relationship. They should be written in a respectful and professional tone, and be submitted directly to the employee's supervisor or manager. A well-written resignation letter can also serve as a record of the employee's departure and the terms of their resignation.

How to write a resignation letter

Here are the steps you can follow to write a resignation letter:

• Start with a proper greeting: Address your resignation letter to your immediate supervisor or manager. Use their name and formal title, such as “Dear Mr. Smith” or “Dear Dr. Johnson.”
• State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point.
• Provide the date of your last working day: In the same paragraph, provide the date of your last working day. This will give your employer time to find a replacement or make other arrangements.
• Offer to help with the transition: In the next paragraph, offer to help with the transition process. This can include training your replacement or helping to wrap up any projects you are working on. This shows your employer that you are committed to making the transition as smooth as possible.
• Thank your employer: In the final paragraph, express your gratitude to your employer for the opportunity to work for the company. You can also mention any positive experiences or opportunities you had while working there.
• Close with a professional sign-off: End the letter with a professional sign-off, such as “Sincerely” or “Best regards.” Sign your name underneath the sign-off.
• Proofread and edit: Before sending the resignation letter, proofread it carefully for grammar and spelling errors. Make sure the tone is professional and that there are no typos or mistakes.
• Deliver the letter: Print out the resignation letter and deliver it in person to your immediate supervisor or manager. If that’s not possible, email it to them and follow up with a phone call to confirm that they received it.

Resignation letter Templates

Template 1:.

[Your Name]

[Your Address]

[City, State ZIP Code]

[Email Address]

[Supervisor's Name]

[Job Title]

[Company Name]

Dear [Supervisor's Name],

I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I want to take this opportunity to thank you and the entire team for the valuable experience and support provided during my time at [Company Name]. It has been an honor to work with such a talented and dedicated group of individuals.

I am committed to ensuring a smooth transition and am willing to assist with the handover process in any way I can. Please let me know how I can best support the team during this time.

Thank you again for everything.

Template 2:

It is with regret that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I appreciate the opportunities and experiences that I have gained while working at [Company Name]. I am grateful for the support and encouragement provided by you and the entire team during my tenure.

Please let me know if there is anything I can do to ensure a smooth transition for my replacement. I am happy to assist in any way I can.

Template 3:

Please accept this letter as formal notification of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have enjoyed working with the team at [Company Name] and appreciate the opportunities provided during my time here. However, I have decided to pursue a new career opportunity that aligns with my personal and professional goals.

I am committed to ensuring a smooth transition and am available to assist in any way possible during the handover process. Please let me know how I can best support the team during this time.

Resignation Letter Tips

Tip #1: be clear and concise.

Your resignation letter should be clear and concise. You should start by clearly stating that you are resigning and the date of your last day of work. Keep in mind that your employer may need time to find a replacement for your role, so it's essential to give them ample notice. Generally, two weeks' notice is considered standard, but you may want to give more notice if you have a particularly important or senior role.

Tip #2: Keep it professional

While it may be tempting to vent your frustrations or grievances in your resignation letter, it's essential to keep it professional. Your resignation letter should be polite and respectful, even if you are leaving because of problems with your employer or colleagues. You don't want to burn any bridges or damage your reputation, so make sure your letter is professional and polite.

Tip #3: Express gratitude

If you have had a positive experience with your employer or colleagues, it's important to express your gratitude in your resignation letter. Thank them for the opportunities they have given you and the experiences you have had while working for them. Even if you are leaving because of problems or issues, it's still essential to be gracious and polite.

Tip #4: Offer to help with the transition

If possible, offer to help with the transition. This could include training your replacement, creating handover notes or documentation, or providing a detailed update on your current projects and responsibilities. Offering to help with the transition shows that you are committed to ensuring a smooth handover and that you care about your employer and colleagues.

Tip #5: Address to your immediate supervisor or manager

This will ensure that your resignation is handled appropriately and professionally. Additionally, it will show that you respect your supervisor or manager and that you have given them the courtesy of being the first to know about your resignation. By doing so, you can maintain a positive relationship with your employer and potentially secure a good reference for future employment.

Tip #6: Keep your reasons for resigning vague

This can help prevent any potential conflict and keep your resignation letter professional. When writing your resignation letter, you want to avoid any negativity or drama, which could affect your professional reputation. Therefore, it's better to keep your reasons for leaving brief and to the point. If you do wish to elaborate, you can do so during an exit interview or in person.

Tip #7: Offer to help with the transition

This demonstrates your commitment to your employer and can help ensure a smooth transition out of your role. By offering to assist with the transition process, you show that you care about your employer, colleagues, and the work you've done. This can go a long way in maintaining a positive professional relationship with your employer and potentially open up future opportunities. Additionally, it can help you leave on good terms and ensure that your replacement has the necessary tools and resources to succeed in the role.

Tip #8: Keep a copy for your records

This can be helpful in case of any future issues or questions, and is a good record to have for your own files. It's important to keep a copy of your resignation letter for your own records, in case there are any questions or issues that arise after you've left your position. This can include things like proof of your notice period, details of your final salary or bonuses, and any agreements or promises made by your employer. Having a copy of your resignation letter can also help you remember key details and reflect on your career growth and experiences.

Tip #9: Be prepared for a counteroffer

While tempting, it's important to weigh your reasons for leaving against any potential counteroffer to ensure you're making the best decision for your career. A counteroffer can be an attractive proposition, but it's important to consider why you're leaving in the first place. If the issues you're experiencing are non-monetary, a counteroffer may not solve the underlying problem. Additionally, accepting a counteroffer can sometimes cause resentment or a lack of trust from your employer, as they may question your loyalty.

In conclusion, writing a resignation letter can be a challenging task, but it's essential to get it right. By following the tips outlined in this article and using the examples provided, you can write a resignation letter that will leave a positive impression on your employer and ensure a smooth transition out of your role.

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How to Write a Respectable Resignation Letter [+Samples & Templates]

Published: November 09, 2023

Even though millions quit their jobs every month, we understand that telling your boss that you're leaving the company is never an easy conversation. A respectful resignation letter can mean the difference between an awkward goodbye and a chance for a long-term professional connection.

But how do you write a good resignation letter? What should you include and exclude? Let's dive in.

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What is a resignation letter.

A resignation letter is a formal document that lets your employer know that you are resigning from your position. It can be submitted either by email or printed letter.

It lets you officially announce your departure from the company and offers essential housekeeping information, like your last day and other details about your exit. Ideally, you'll submit your resignation letter at least two weeks before leaving the company.

An effective one helps you ensure a positive conversation with your boss and a smooth transition to your next journey.

5 Free Resignation Letter Templates

Resign with grace and formality with these five templates.

• General Resignation
• Taking a New Opportunity
• Formal Resignation

You're all set!

Click this link to access this resource at any time.

How to Write a Professional Resignation Letter

Your resignation letter should be brief and only include relevant and helpful information. Don't focus on the advantages of your next role. Instead, take the time to reflect on any appreciation you feel for the company you're leaving behind.

Your resignation letter should effectively convey your appreciation, professionalism, and willingness to assist in the transition process. Remember to keep it brief and focused on the relevant details.

With this in mind, here's the ideal resignation letter format.

Resignation Letter Format

The letter should be detailed but brief. Inform your manager of your decision, but keep it professional if the reasons are less positive.

The format of a resignation letter typically goes as follows:

Date and Salutation

Your letter should start with the date along with a formal salutation to your manager. Nothing too complicated here — you simply want to provide a filing date for HR, and to greet your manager courteously.

Although this step is simple, it effectively sets the tone for a professional and respectful letter, which is what you always want in your resignation.

A Statement of Resignation

Use the opening paragraph to state what role you're leaving, and when. This is known as a statement of resignation. Like the greeting, it doesn't have to be complicated at all. It's simply meant to provide your employer with the necessary information surrounding your departure.

No need to gush, like in this example: "I'm so sorry, but I'm resigning from the position of [job title] in two weeks, although it's been a true pleasure working with you all. I know this is the worst, but I promise, I wouldn't if I didn't have to." You can be corporate and cold here. Leave the emotions for when it's time to talk face-to-face with your manager!

Example: I would like to inform you that I am resigning from my position as [Position Name] for [Company Name], effective [Date].

Don't forget your date of leaving — the more exact, the better, because that gives your employer a timeline to work with. They can start planning for your departure by locating a replacement, for instance.

Body Paragraph

Image Source

You should use the body paragraph (singular! Not plural. We want the letter to stay short) to express gratitude for your time at the company, as well as share your exit plan.

I highly recommend lingering on your gratitude. Take the opportunity to reflect on your time at the company and express your appreciation for the experiences you've had. Highlight any professional development or growth you achieved while there.

Even if you have negative reasons for leaving, be as specific and genuine as you can. I'm sure you can find at least one good thing about the job. For example, you can thank them for the valuable training, supportive team environment, or work experience.

As for the exit plan, focus on making the transition easier. It's less about you leaving and more about what happens after you leave. Offer to train your replacement and ensure that all your responsibilities are properly handed over. You can even outline your projects and tasks so your successor has an easier time picking up the slack.

Closing Paragraph

Although optional, you can use the closing paragraph to list your contact information. I specially recommend it if you plan to use your former manager as a reference. Thank them for the opportunity to work at the company and express your interest in staying in touch. Provide your email address or phone number, then sign your name.

In the next section, we'll go into more detail about these key elements and look at a few examples.

What do I include in a professional resignation letter?

• Statement of Resignation and End Date
• Transition Details
• Personal Contact Information

Writing a professional resignation letter starts with understanding each of its components.

2. Distasteful Language

It goes without saying, but a resignation letter isn't the time to use profanity and obscene language. You need to remain respectful and professional until your end of tenure. Although you may feel the urge to criticize your former job, the resignation letter isn't the time to air out the dirty laundry.

3. Emotional Attachments

If you're leaving a supportive work environment, it's helpful to leave out emotional sentiments in the letter. Be as professional as possible. You can illustrate those emotions through face-to-face meetings with others.

4. Criticism of Coworkers

Your resignation letter doesn't need to include negative comments about colleagues or managers at the company. The letter is meant to conclude your tenure, not blame others for incomplete tasks.

5. Projecting Bitterness

This is not the time to project your resentment towards your current job. You need to reflect on positive moments and how you gained useful knowledge about the industry and yourself. You don't have to leave on a sour note with your employer. If you feel that your resignation letter may come across as negative, it's worth considering rephrasing the paragraph to make it more diplomatic and tactful. One helpful tool you can use is HubSpot's AI paragraph rewriter , which allows you to experiment with different tones and find the right balance for your letter.

Free Professional Resignation Letter Templates

Download the Templates Now

Sometimes the nature of your position merits a more specific letter of resignation when you leave. Below are a couple of templates that help these more dynamic roles make a graceful departure from the company.

1. General Resignation Letter Template

No matter what position you are resigning from, this template from HubSpot can help you communicate your departure with ease.

This resignation letter provides space for you to thank your manager, outline positive experiences from your time at the company, share your last day, and talk about why you decided to leave.

Don't forget to share this post!

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Microsoft 365 Life Hacks > Writing > How to write a resignation letter

How to write a resignation letter

You’ve spent the morning feverishly refreshing your inbox, eagerly anticipating the sound of a new email making its way to you. Today, your patience is rewarded when you receive an email from the company you interviewed with, and it’s filled with good news. Congratulations, you’ve landed the role you’ve been interviewing for! Before you jump straight into your freshly minted position, it’s important to leave your current job on good terms. To ensure a smooth transition into your new role, learn how to create a well-written resignation letter.

What is a resignation letter?

A resignation letter formally communicates your intent to leave your current position. Typically, resignation letters are submitted to your supervisor and HR department, and they convey essential details such as:

• A statement of intent to leave
• A reason for your departure
• Gratitude for the position
• Final day of employment

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Submitting a formal resignation doesn’t reflect badly on your current employer or colleagues; it is a professional step that’s part of the process of transitioning into a new position. It effectively communicates that you will be leaving, allowing employers to make necessary arrangements, initiate the recruitment process for your replacement, and properly send you off. Effectively communicating your departure can help you maintain a good relationship with your employer even after you leave. Furthermore, it’s important for record keeping. A resignation letter clearly establishes your final day, so both your current employer and new employer are aligned with your respective start and end dates.

What to include in a resignation letter

It’s important to include certain information in your resignation letter. A good format to follow for your template is the following:

• Supervisor’s name
• Company name
• City, state, zip code
• Formal resignation notice
• Closing salutation

Best practices for writing an effective resignation letter

Provide sufficient notice.

It’s considered common courtesy to notify your employers at least two weeks before your intended departure date. However, before you draft your letter, review your company’s resignation policy. Some companies may require a 30-day notice or have other resignation stipulations outlined within your contract.

Keep information about your departure brief

When writing your resignation letter, be deliberate in choosing what information to include regarding your reason for leaving. You can keep it concise and factual, such as mentioning that you’re moving, going back to school, or pursuing another opportunity. While you don’t need to divulge everything, providing a clear reason for your departure can help you leave on good terms.

Offer a transition plan

Leaving a position can be challenging for employers as they adjust to your departure. You can help your manager by offering a transition plan, which may involve delegating your tasks to other employers or providing training. Ensure that your files and projects are compiled, easily accessible, and comprehensible so others can complete your work when you leave.

Avoid negative comments or complaints

Even if dissatisfaction with your manager is your reason for leaving, it’s advisable to limit negative comments. Negative comments can be poorly received and may affect your future job prospects. It’s best to leave your work relationship on a positive note, especially if your manager may be contacted as a reference.

A resignation letter plays a crucial role in the job transition process. It should effectively communicate your departure while expressing gratitude for your employers and maintaining a positive relationship while you transition into a new role. For more assistance with crafting work-related documents, learn how to write a resume to recommendation letter .

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How to Write a Resignation Letter

I f you’re about to quit a job, your first instinct may be to run out of your employer’s doors and never be seen again. But don't do that. Instead, you may want to write a resignation letter.

It isn’t always necessary, of course, but a well-crafted resignation letter can be a professional and classy way to end a job .

Really, it doesn't even have to be particularly well-crafted to do the job. Mostly, you just need to pull up a Word document and start typing.

But before you type out your parting words to your employer, we'll cover everything you need to know about writing the perfect resignation letter.

Should You Even Send a Resignation Letter?

“In most cases, a written resignation is not necessary,” says Shonn Colbrunn, executive director of the Boerigter Center for Calling and Career at Hope College in Holland, Michigan.

On the other hand, Faith McClellan, dean of career development at the Lazarus Center for Career Development at Smith College in Northampton, Massachusetts, says that “in many industries and companies, a letter is expected, and it could be considered poor form not to do so.”

In other words, listen to your instincts. If you feel like a resignation letter seems over the top for your job or exactly the right decision, you are probably correct.

Still, it probably can’t hurt to send one either way.

When Should You Send a Resignation Letter?

Many experts will say you should tell your employer in an actual conversation that you are leaving before you hand over that letter of resignation.

That may not be welcome news, of course, if you were half thinking of faking your death to get out of this job and are absolutely dreading the idea of having a face-to-face discussion with your boss or manager about quitting. You may have been hoping your resignation letter could do all of the talking for you. But, alas, career experts suggest having a conversation first and writing second.

“Resignation letters usually come after you’ve shared the news verbally with your immediate supervisor. The best way to resign is in person or on Zoom if you work remotely ,” says Laura Mills, based out of Newmarket, New Hampshire, and head of early career insights at The Forage, a company that offers virtual job simulations where you can get a sense of what it's like to work in a career before you actually commit to an internship or job.

“Taking the time to speak directly with your supervisor about your resignation shows respect for your employer and your relationship with your boss,” Mills says. “Resigning in person or over the phone is more courteous than sending a simple text or an email. Beyond common courtesy, it benefits you if you want a referral from your former manager."

So, again, share the news that you’re leaving, and then you can either turn in the resignation letter down the road, or even hand it to your supervisor right after you’ve discussed leaving.

If you’re going to write a resignation letter, it shouldn’t be hard. In fact, if it is hard, and you’re spending a lot of time on it, you’re probably doing it wrong. Here is what several experts suggest when writing a letter or resignation:

This should not be the Great American Novel. "Less is more when it comes to resignation letters," says Stephen Craft, dean of the Hammack School of Business at Oglethorpe University in Brookhaven, Georgia.

“Many people write resignation letters with too much detail,” McClellan says. “A resignation letter should be short and to the point. Simply explain why you’re leaving and the date of your departure. It’s also helpful to convey appreciation to your employer, as long as this is sincere.”

Assuming that you can stick around for the standard two weeks, McClellan also suggests stating a commitment to fulfill your responsibilities until you leave and, if you want to, that you’ll help with a transition plan.

Stay classy. The last thing you want a resignation letter to do is burn bridges .

"A resignation letter is not the place to vent,” Colbrunn says. “If you have concerns, share those in an exit interview or with someone at the company that you trust.”

Craft echoes that sentiment: "A resignation letter is not the occasion to vent your frustrations or cast recriminations upon your soon-to-be former employer. If your firm offers an exit interview, then vent away."

"For the letter, take the high road and stick to the facts," says Craft, who is a man of very few words when it comes to explaining a departure in prose: "Resignation, effective date, thanks for the opportunity and that is all."

In fact, if you were hoping your resignation letter might change your company for better – by spelling out what a wretched organization it is, or by politely suggesting that the corporate culture has some room for improvement – this is not the way to leave a lasting positive change.

“Typically, organizations do not analyze or study trends on the contents of resignation letters as they do with exit interviews. Your feedback, even if it is constructive or mostly positive, has a better chance of getting noticed through that process,” Colbrunn says.

Here Is a Resignation Letter Template:

You’ll want to put this in your own words, but you might write something like the following:

Your address

Your city, state, ZIP code

Your phone number

Your email address

Name of your boss

Organization name

Organization address

Organization city, state, ZIP code

Dear Mr./Ms. (Last Name),

I am writing to inform you that I will be resigning from my position as (Title) at (Company Name). My final day will be (two weeks from the date of letter above).

I have thoroughly enjoyed working with (Company Name). However, I have decided to accept another opportunity.

During my last two weeks, please know that I will do everything I can to assist you in any way I can in preparation for my departure, such as finding and training a replacement. In addition, I have three unused vacation days and plan on using those on (list the dates).

Thank you for everything you have done to help my career and make my time at (Company Name) such a pleasure. I truly wish you and the organization all the best in the future.

(Your Signature)

(Your Typed Name)

Again, this is just a resignation letter example. You’ll want to put your own spin on it, and if you didn’t absolutely love working for the company, you could remove words of praise. However you write your resignation letter, you should be honest and not disingenuous, and as positive as possible.

Obviously, you may not have any vacation dates that you plan on using, but Colbrunn says that a resignation letter can be a good place to mention a few specific housekeeping items like that.

A Few Other Things to Remember About Resignation Letters

Resigning doesn’t have to be tricky, but it’s definitely not the same everywhere, and thus resignation letters are sometimes submitted differently. A few more things to consider.

There may be software involved. "The format in which you formally resign will vary from company to company. Some will require a written letter, others will require you to resign within their (human resources) system, and others will require both,” Mills says.

You do not need to actually say why you are resigning. “Most companies will ask why you're resigning, but you are not required to share that information. You can use phrases like ‘taking some time to determine my next role ’ or ‘taking on a new and challenging role,’” Mills says.

You could resign in ways other than submitting a formal resignation letter. As noted earlier, not every job requires a formal resignation letter. Sometimes a conversation will suffice. You could send a text, but nobody actually recommends that. And even though it is sometimes done, no sane career expert would ever suggest you quit a job over social media.

"Being critical in public or on social media is never a good look and extremely unprofessional," Craft says. "If an employee is critical as they depart the job, the next employer should assume that you will be critical of them down the road."

But a short, polite resignation letter is never going to get you into trouble and will end things on a pleasant note. “Always bear in mind that your last impression will be a lasting impression,” Mills says.

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How to Write a Resignation Letter

At one point or another in your career it is likely that you will make a job change. This could happen for a number of reasons, and letting your employer know of your resignation can be a source of stress. But, following proper etiquette while crafting your letter of resignation will help you leave your job as amicably as possible.

The goal of the letter of resignation is not just to let the employer know of your intentions to leave, but to also show professionalism and to hopefully keep a cordial relationship with your soon-to-be previous employer. While there may be unforeseen situations that require an immediate resignation, it's good practice to give your employer at least a two weeks’ notice as this allows them to prepare for your departure. This consideration offers them time to prepare the job search for your replacement as well as help reassigning any of your responsibilities that will need done while your role is vacant. It also gives you time to wrap up any of your projects or responsibilities that need completed.

If you are looking for a starting point for your own resignation letter, a sample is located in the Handshake Resource Library. 

A resignation letter will contain these 6 parts:

The manner at which you address the person (s) are up to your familiarity / relationship with that person (s).

Examples: Dear Mr. Gray, (formal). Dear Denise, (informal), Dear team, (addressing a group). Etc.

Your intention to leave  and date of last day

Clearly announce your departure and give them a specific date on which your resignation is effective.

Reasons for your departure

Keep this brief. Try to maintain a professional tone and try not to make things too personal.

A thank you

Show your gratitude for the opportunity and the skills you were able to hone during your time. This will help maintain a strong relationship with the organization.

An offer to help with the transition

The job change process is a lot on both sides. The organization is losing a person, leaving a gap in responsibilities and knowledge. Assisting your organization prior to your exit keeps the relationship professional and positive.

Your contact information in closing

A resignation letter should  not contain:, oversharing why you are leaving.

Keep your resignation brief. Oversharing might cause you to make negative comments.

Negative remarks

The objective is to leave amicably so keep things light and positive. Sharing negative remarks will not demonstrate mutual respect and may erode your relationship with the employer.

"Work takes on new meaning when you feel you're pointed in the right direction. Otherwise, it's just a job, and life is too short for that." - Tim Cook

Related News

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Lizzo Declares ‘I Quit’ in New Message: ‘I Didn’t Sign Up for This Sh–‘

The singer has faced public scrutiny over the past year due an ongoing harassment lawsuit.

By Rania Aniftos

Rania Aniftos

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Lizzo took to social media on Friday afternoon (March 29) to share an emotionally driven statement.

“I’m getting tired of putting up with being dragged by everyone in my life and on the Internet,” she wrote against an orange and yellow background. “All I want is to make music and make people happy and help the world be a little better than how I found it. But I’m starting to feel like the world doesn’t want me in it.”

Lizzo Dancers Sexual Harassment Lawsuit Put on Hold by Judge While Star Appeals Ruling

She continued, “I’m constantly up against lies being told about me for clout & views… being the butt of the joke every single time because of how I look… my character being picked apart by people who don’t know me and disrespecting my name. I didn’t sign up for this s— — I QUIT [peace out emoji].”

View this post on Instagram A post shared by Lizzo (@lizzobeeating)

Trending on Billboard

In one allegation, the lawsuit claims that Lizzo pushed the dancers to attend a sex show in Amsterdam’s famed Red Light District and then pressured them to engage with the performers. The lawsuit also detailed alleged outbursts by Lizzo, including an “excruciating re-audition” in April after she accused the dancers of “drinking alcohol before shows”; one dancer claims the ordeal continued for so long that she wet herself because she feared she would be fired if she left the stage. The case also claims Lizzo repeatedly told dancers “none of their jobs were safe” and raised “thinly veiled concerns” about a dancer’s weight gain.

Lizzo denied the claims  in a response  shared to Twitter, calling them “false allegations” and “sensationalized stories.” In March, a judge ordered the case “stayed” while Lizzo challenges  his January ruling , which largely rejected her efforts to dismiss the lawsuit under California’s anti-SLAPP statute — a special law that makes it easier to quickly end meritless  lawsuits  that threaten free speech.

She continued, “Thank u for the patience and to the ones who unfollowed thank u too cus now I know where we stand.” 

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Immediate Resignation Letter Examples

How to Handle an Immediate Resignation

What to write when you need to quit right away, immediate resignation letter sample - personal reasons, immediate resignation letter with no reason example.

How should you resign if you need to quit your job right away? The  best way to quit a job , if possible, is to give at least  two weeks' notice  and to offer your assistance during the transition. But we don’t live in a perfect world, and sometimes circumstances intervene. Although it is not ideal, in some cases you may need to leave your job immediately  without giving notice  because of family, personal, or other issues.

What's the best way to handle a resignation when you're not able to give notice? In this case, you may find yourself at a loss for words as you prepare to confront your soon-to-be-former manager when you give notice. Should you share personal reasons for leaving? Should you still offer to help, even if you know that the interaction may be awkward after your sudden departure?

Check Your Employment Agreement

Before you resign without giving notice be sure to check the terms of your employment agreement or contract, if you are covered by one. In all U.S. states other than Montana, employees are considered to be "at will," which means your employment can be terminated (or you can resign) without a reason, with some exceptions .

However, if you have a contract with your employer or are covered by a bargaining agreement, the terms of that contract may apply. Check with your human resources department if you're not sure of your requirements for providing notice.

Resigning in Writing

It can be easier to tell your boss in writing, and a good template can help with a smooth exit. The resignation letter examples below offer two possibilities of what to write when you find yourself in this situation. The first is a sample letter from someone who is leaving their job immediately because of personal reasons, and the second is from someone resigning immediately without providing a reason for leaving. Be sure to tailor your letter to your specific situation and circumstances.

Following Up a Verbal Resignation With a Letter

Although not always possible, it may be a good idea to break this type of news initially  in person , or  over the phone . If you do provide a verbal resignation, however, you should also back it up with a written letter so you have documentation, if needed, for your stated last day of work.

It’s important to keep in mind that, if possible, you should do your best to provide a  satisfactory explanation  for your immediate resignation—especially if you want to maintain a positive relationship with the employer.

Know that you do not owe your employer all the specific details of your circumstances. However, if you do want to provide a bit more information on your circumstances, you can keep your letter vague (e.g., you are leaving due to “personal reasons” or “family circumstances”) and then offer a further explanation in a follow-up conversation, though this is not necessary.

Since sudden resignations can be difficult for companies, it is important to be highly professional in your letter. If you want to try to leave on good terms despite the circumstances, then offer your apologies and your willingness to do your best to assist with the transition.

However, if your personal circumstances would limit you from being involved in the transition, be honest about this. You don’t want to overpromise something you cannot deliver. Even if you are leaving because of a conflict, refrain from saying anything negative about any employee or supervisor and keep your communication neutral.

Read on for two sample letters you can use as inspiration to write your own resignation letter.

This is an immediate resignation letter example. Download the immediate resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Immediate Resignation Letter Sample - Personal Reasons (Text Version)

Sheryl Lau 123 Main Street Anytown, CA 12345 555-555-5555 sheryl.lau@email.com

September 15, 2021

Florence Lee Business Development Manager ACME Consultants 123 Business Rd. Business City, NY 54321

Dear Ms. Lee:

I regret to inform you that I am resigning from my position here immediately as a Business Development Consultant for personal reasons. My last day will be tomorrow. I know this is unexpected, but I am happy to assist you in the replacement process to help alleviate the transition.

I cannot thank you enough for the opportunities this company has provided me. Working here for the last five years has been incredibly instrumental in my personal growth, and I will never forget the colleagues and friends I have made here.

I will miss both the customers and the company alike very much.

If there is anything I can do to help make this transition easier, please let me know. I do not intend to inconvenience you with this news, and I hope you will accept my most sincere apologies for making September 16th my final day here.

If necessary, I can be available for phone and email inquiries from home on a limited basis for the weeks following my departure date.

Thank you so much for your understanding in this matter. I have loved my job, and I will look back on my time here with wonderful memories.

Signature (hard copy letter)

Here's a concise resignation letter sample that simply states the employee is moving on.

Immediate Resignation Letter With No Reason Example (Text Version)

Phillip Rodriguez 123 Main Street Anytown, CA 12345 555-555-5555 phillip.rodriguez@email.com

Mr. Grayson Keeler National Pride Bank 666 Heep Rd. Newton, MA 02458

Dear Mr. Keeler:

Please accept this letter as my formal resignation from National Pride Bank as loan manager.

While my contract requires me to work until October 3, I would be obliged if I could cease work immediately. I will assume this is satisfactory unless otherwise noted.

Please let me know if I can be of assistance during the transition.

Respectfully yours,

Phillip Rodriguez

The Bottom Line

Talk to Your Boss: When possible, tell your boss in-person or on the phone that you need to resign right away.

You Don't Need to Give a Reason: It's not necessary to share the details of why you need to move on when you resign.

Offer to Help: If you have availability to help with the transition, it can smooth your departure.

• NCSL.org. " At-Will Employment - Overview ," Accessed Sept. 9, 2021.
• FindLaw. " Pros and Cons of Written Employee Contracts ." Accessed Sept. 9, 2021.