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Review and approval process

Approvals process for books.

Oxford University Press (OUP) welcomes proposals from all authors: researchers and professionals at any stage in their career (including first-time authors). Our publishing is driven by quality and committed to diversity, equity, and inclusion.

We offer advice on submitting a proposal . At any point, you can contact the Editor at the Press you consider best aligned with the topic or discipline for which you are considering submitting a proposal. 

If the initial editorial assessment is positive, your proposal and accompanying material will be sent out for peer review . Where reviews are sufficiently supportive, the next step is for your proposal and reviews to be discussed at an internal publishing meeting before being sent to the OUP Delegates. Delegates are trusted senior professors based at the University of Oxford, or at leading institutions elsewhere. It is the Delegates who ultimately approve the publication of each academic or professional title, safeguarding the quality of OUP’s publishing.

When a proposal has been approved by the Delegates your editor will be able to offer you a contract for the project.

If you have any feedback or concerns about the approvals process for your proposal, we encourage you to contact the relevant Head of Acquisition. Their contact details are available here . 

Peer review of proposals

Peer review is an essential part of our publishing process and a fundamental principle of scholarly discourse. and the validation and communication of research findings and outputs.  

Peer review provides for the assessment of research by appropriately qualified peers and stakeholders, taking account of current knowledge, know-how, and prevailing standards for the conduct of research, of the quality of research, and with the objectives of both validating the research and facilitating its improvement.

This note covers the peer review of a proposal as part of the approvals process for books. 

Following an initial editorial assessment that the proposal should proceed to peer review, our standard treatment of book proposals is to follow a review process whereby the reviewers will receive the full proposal, including information about the author as well as any sample chapters and original thesis submitted, and the author will be provided with an anonymised set of reviewer reports for consideration. 

At the proposal stage, we do not ordinarily undertake peer review in which the proposing author is made anonymous to the reviewers and, with the type of research which leads to book projects, it can be difficult to accomplish with any certainty. If there are reasons why the author wishes to remain anonymous during the review process, this can be discussed with the Editor following submission of the proposal. 

Reviewers may be asked to comment on specific aspects of the proposal based on the initial editorial assessment and discussions with the author. As a standard component of our peer review process, we will ask all reviewers to consider whether the proposal, in keeping with our commitment to diversity, equity, and inclusion, is appropriately inclusive and diverse in terms coverage and contributions.

Selection of reviewers

OUP believes that the selection of reviewers is of fundamental importance to the quality of the review process. Editors will use their knowledge of the area and existing contacts to identify and prioritise a list of potential reviewers. Our policy is to avoid reviewers who may have a conflict of interests, and to that end we will aim to avoid approaching reviewers who are in the same faculty or who are recent colleagues of the proposing author.

OUP will aim to provide a suitable balance of reviewers reflecting different aspects of the work, whether different cross- or sub-disciplinary expertise, or the ability to reflect on different potential use cases. We will also look to maintain a good balance of reviewers in keeping with our desire to support diversity, equity, and inclusion .

Nominating reviewers

Whilst OUP will normally expect to identify and select appropriate reviewers, the proposing author can provide a note of reviewers they consider would be well-placed to review the work should they wish. OUP does not commit to approach any reviewers suggested by a proposing author but may take these suggestions into account in planning the review process.

Blocking reviewers

Blocking reviewers is to be avoided where possible, and it is rarely requested or invoked. However, if there is a reason why a proposing author wishes that certain individuals are not approached for review, they can notify the Editor, providing some indication as to why they consider that individual either unsuitable or unable to provide a fair review, or why providing that reviewer with the proposal might lead to other detrimental consequences for the proposed work. 

Conflicts of interest

All reviewers will be asked at the earliest opportunity whether they have any conflict of interests which may affect their ability to provide a fair and honest review whether regarding the author or the topic. 

Anonymity of reviewers

We will take steps to create an anonymised version of each review before the reviews are provided to the author. We will remind reviewers that if they wish to ensure their anonymity, they should be careful not to include any comments which might make them identifiable (for example, first-person comments referencing their own work or mentions of a faculty or institution).  Editors will, where required, make adjustments to the peer review to remove any obvious evidence of the reviewer’s identity. 

Remuneration of reviewers

OUP provides an honorarium for peer reviews for book proposals which may also be taken in the form of credit for OUP products.

Review timescales and expectations

We recognise that there is a balance to be struck between the timely advancement of a book proposal and allowing a reasonable time for a reviewer to complete their review to an appropriate standard. The time required to complete peer reviews is dependent both on the time needed to secure appropriate reviewers and the time they, in turn, require to complete their reviews. We will update authors on progress with the peer review process. Authors can indicate if they are working within particular timeframes for a publishing decision. 

Editorial assessment of reviews

On receipt, the editor will read the reviewer feedback and determine whether the review is comprehensive and of a suitable quality and whether, taken together, the reviews provide an appropriate level of feedback on the project’s quality, its aims, scope, and approach, and its weaknesses and strengths. Peer reviewers will also consider the expertise of the author and their ability to deliver on the project as envisaged, as well as the value of the work to its intended audience and its potential reception. The editorial assessment of the peer reviews may result in follow-up requests to reviewers for clarification or further detail on specific points, or the commissioning of additional reviews, either at the suggestion of reviewers to cover particular dimensions of the research or to provide further evidence where reviews are inconclusive or take markedly different positions on the quality of the proposal. Where an editor is concerned about preserving the substantive content of a review, they might choose to agree a version for use with the reviewer prior to distribution.

As a matter of principle, whilst a proposal remains under consideration, we consider that all reviews should be provided to the proposing author. The editor may redact comments if they are felt to be rude or inappropriate in tone or substance whilst seeking to retain the substantive value of the comments.   Whilst the review process is ongoing, a review which has been commissioned and submitted will only be withheld from the proposing author in extreme circumstances and would be documented and qualified in the in-house proposal.  

Editorial decision on proceeding with the proposal

The editorial assessment of the peer reviews may lead to one of three main types of decision. 

First, it may be clear that the work as proposed has fundamental flaws and the proposal will be rejected. In such circumstances the Editor will determine whether information from reviews can be shared with the proposing author to help them understand the decision and determine what they wish to do with the project.

Secondly, the reviews may determine that there are significant issues with the work as proposed with regard to purpose, scope and methodology, or substance, and that it cannot be taken forward in its current form. In this instance, the editor will provide the reviews and ask the proposing author to consider whether they wish to submit a revised proposal.

Otherwise, the reviews will provide a critical set of questions and suggestions for the author, which will help them reflect on the project and proposal. In responding to the peer review feedback, the author may choose to adjust the proposal or to provide further context and explanation of the decisions and rationale informing the proposed approach. 

Provision of review feedback

When the editor is confident that a suitable set of reviews is available, the reviews will be anonymised and sent to the proposing author for their consideration with an invitation for the author to provide their response to the reviews. The author will be asked to indicate how long they will require to consider the reviews and provide a response.

Response to reviews

The author’s response to the reviews can take a number of forms including inline comments, a separate schedule by reviewer, or a thematic response, but should involve a clear statement of the extent to which the reviews have been of assistance, where the author agrees or disagrees with the reviewer feedback, any further work they wish to undertake to determine how to address any of the comments made, and any material changes they intend to make to the structure or substance of the work as a result. If there are reasonably significant alterations to be made the author may provide a revised table of contents and synopsis for the work.

Editorial decision on author’s response to reviews

Ideally, the response to the reviews will mean that the Press can be confident of the quality and value of the project and that, where appropriate, the author has taken advantage of the reviews to improve the quality of the work as proposed. In these circumstances, the editor can proceed with internal approval of the proposal and provide a pack of the relevant proposal and review documents to the Press publishing meeting and to the Delegates Meeting.

There will also be good reasons why some reviewer comments are distinguished or rejected and, where the author explains why they have taken this view in their response to the reviews, the editor can proceed with internal approval highlighting the differing positions and the rationale for the author’s preferred approach.

In circumstances where there is a more fundamental difference of opinion between the author and the reviewers, the Press will take a view on how to proceed. This may involve a further round of consultation with the reviewers or the commissioning of additional reviews, it may be that outstanding or unresolved issues lead to the proposal being rejected, or it may lead to the proposing author being asked to reconsider and resubmit their proposal.

Raising concerns about the conduct or quality of reviews

If you have any concerns about the peer review process, we encourage you to raise these with the editor, or to contact the relevant Head of Acquisition, where they will be treated in confidence.

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COMMENTS

  1. Review and approval process

    Peer review is an essential part of our publishing process and a fundamental principle of scholarly discourse. and the validation and communication of research findings and outputs. Peer review provides for the assessment of research by appropriately qualified peers and stakeholders, taking account of current knowledge, know-how, and prevailing ...