12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

application letter administrative assistant position

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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application letter administrative assistant position

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Administrative Assistant Job Application Letter Sample

Administrative Assistant Job Application Letter

Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.

To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.

1. Research the Company

Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.

2. Address the Hiring Manager

Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.

3. Start with a Strong Opening

Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.

4. Showcase Your Skills and Experience

In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.

5. Demonstrate Your Knowledge of the Industry

Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.

6. End with a Strong Closing

Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.

7. Proofread and Edit

Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.

Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:

Example 1 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.

In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.

Sincerely, [Your Name]

Example 2 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.

In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.

Best regards, [Your Name]

Example 3 Dear [Hiring Manager’s Name],

I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.

In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.

I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.

Example 4 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.

Example 5 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.

In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.

Example 6 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.

I am eager to learn more

Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.

In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.

I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.

Below are example snipets to include in your letter: 

I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role

Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.

I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.

Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.

I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.

I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.

I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.

I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.

Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.

I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.

I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.

I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?

I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position. I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.

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Administrative Assistant Cover Letter Examples

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What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

  • Communications
  • Nonprofit experience
  • Computer proficiency
  • Organizing office procedures
  • Training and supervisory experience
  • Public relations
  • Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

  • A cover letter allows you to highlight experience that might otherwise be buried in your resume.
  • When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
  • Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.
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  • Cover Letter With a Referral From an Employee Example
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ResumeCoach

Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

RC Team

Resume and Cover Letter Experts

CV template Simple

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

  • Discover the 4 less-known skills that employers are looking for.
  • Uncover 3 certifications that will increase your odds of securing your ideal role.
  • Get your hands on ready-to-use examples to help you craft a captivating cover letter.
  • Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

  • Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

  • Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

  • Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

  • Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

  • ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

  • Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
  • Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
  • Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
  • Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
  • Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

  • Microsoft Office Specialist (MOS) Certification
  • Certified Administrative Professional (CAP)
  • Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

  • Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
  • Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Administrative Assistant Cover Letter Examples

Use these Administrative Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

application letter administrative assistant position

Administrative assistants provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

Whether you’re applying for an entry-level or senior position, your cover letter can help you stand out from other applicants. Use these examples to write a stellar cover letter that’ll make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

I am writing to express my strong interest in the Administrative Assistant position at your esteemed organization, as advertised on your company website. With my solid background in administrative support, excellent organizational skills, and proven ability to manage tasks efficiently, I am confident that I would be a valuable addition to your team.

Throughout my career, I have garnered valuable experience working in fast-paced, dynamic environments. As an administrative assistant at XYZ Corporation for the past three years, I have honed my skills in managing schedules, handling correspondence, and maintaining a well-organized office. Furthermore, my proficiency in Microsoft Office Suite, along with my ability to learn new software quickly, has enabled me to streamline operations and increase overall efficiency.

In my previous role, I have consistently demonstrated my ability to handle multiple priorities, meet deadlines, and maintain a high level of professionalism. My strong communication skills have allowed me to collaborate effectively with colleagues and clients alike, ensuring that all parties are kept informed and up-to-date on relevant information.

Some of my key accomplishments include:

  • Implementing a new filing system at XYZ Corporation, which reduced document retrieval time by 35% and increased overall office efficiency.
  • Coordinating and managing events for over 200 participants, ensuring seamless execution and positive experiences for all attendees.
  • Assisting in the preparation of comprehensive reports and presentations, resulting in a 20% increase in client satisfaction.

I am enthusiastic about the opportunity to join your team and contribute to the ongoing success of your organization. My dedication to providing exceptional administrative support, combined with my attention to detail and ability to thrive under pressure, make me an ideal candidate for this position.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss my qualifications further during an interview. You can reach me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for considering my application, and I look forward to the possibility of contributing to your organization.

[Your Full Name]

Entry-Level Writing Style Example

I am writing to express my interest in the Administrative Assistant position at your esteemed organization, as advertised on [Job Board or Company Website]. Though I am in the early stages of my career, I believe that my transferable skills, strong work ethic, and eagerness to learn make me an ideal candidate for this role.

During my time at [University Name], I pursued a degree in [Major], where I gained valuable knowledge and developed essential skills, such as time management, organization, and attention to detail. These skills will enable me to excel as an Administrative Assistant and contribute to the smooth operation of your organization.

In addition to my academic background, I have honed my communication and teamwork abilities through various extracurricular activities and volunteer work. For instance, I served as an event coordinator for [Organization or Club Name], where I organized and managed events that involved coordinating with multiple departments and stakeholders. This experience has strengthened my ability to multitask and prioritize tasks in a fast-paced environment.

Furthermore, I have gained proficiency in various software applications, including Microsoft Office Suite and Google Workspace, through both my coursework and personal projects. My adaptability and quick learning capabilities will allow me to become efficient with any new tools and software your organization may use.

I am highly motivated and eager to contribute to your team’s success. I am confident that my transferable skills and enthusiasm for learning will make me a valuable asset to your organization. Thank you for considering my application. I am excited about the opportunity to discuss how my background aligns with the Administrative Assistant role and how I can contribute to [Company Name].

[Your Name]

Storytelling/Narrative Writing Style Example

Once upon a time in a bustling city, a young professional named [Your Name] was determined to find her purpose in life. Today, I am writing to you as that very [Your Name], eager to apply for the Administrative Assistant position at your esteemed company.

My story begins when I was entrusted with the responsibility of organizing my best friend’s wedding. In a whirlwind of decisions, I discovered my natural flair for managing tasks, coordinating schedules, and ensuring seamless communication. This was the moment that sparked my passion for administration, leading me to embark on a journey towards becoming an Administrative Assistant.

After diligent research, I landed an opportunity at ABC Corporation. There, I was introduced to the magical world of administration. My days were filled with organizing meetings, managing calendars, and taming unruly stacks of paperwork. I found satisfaction in supporting the team and ensuring everything ran smoothly. My colleagues and supervisors were the characters in my story who shaped my growth, and their trust in my abilities allowed me to flourish in my role.

One particularly memorable chapter took place when our office faced a sudden deadline shift, and chaos ensued. I took the initiative to create a new project plan, reallocated resources, and communicated the changes with all parties involved. This successful endeavor earned me the nickname “The Deadline Whisperer,” an amusing reminder of the impact I made in that critical moment.

After two years at ABC Corporation, I am ready to embrace a new challenge and be part of your organization’s narrative. Your company’s reputation for innovation and excellence aligns perfectly with my desire to contribute to a team that values growth and development. I am confident that my experience, dedication, and passion for administration would make me a valuable asset to your company.

In conclusion, my journey has been filled with challenges and achievements that have prepared me for the role of Administrative Assistant at your company. I would be thrilled to join your team and contribute to your story, creating new chapters of success together.

Thank you for considering my application. I look forward to the opportunity to discuss how my unique narrative can add value to your organization.

Warm regards,

Problem-Solving Writing Style Example

As a dedicated and proactive administrative professional, I couldn’t help but notice the recent growth and success your company has been experiencing. With this growth comes the challenge of effectively managing your expanding team and maintaining a high level of efficiency. I am excited to submit my application for the Administrative Assistant position at [Company Name], as I am confident that my skills and experience make me the ideal candidate to help tackle these challenges head-on.

In my research on [Company Name], I have identified that the increasing number of projects and clients requires a more streamlined approach to administration and internal communication. With over five years of experience in administrative roles, I have developed a keen ability to prioritize tasks, maintain organization, and improve workflow. I believe that my background will allow me to successfully support your team as you continue to scale.

One key challenge that often arises with rapid growth is the need for effective communication between departments. In my previous role at [Previous Company], I implemented a centralized communication system that significantly improved interdepartmental collaboration and reduced response times. I am eager to bring this experience to [Company Name] to ensure that your team operates smoothly and cohesively.

In addition to my organizational skills and attention to detail, I am also proficient in various software programs such as Microsoft Office, Google Workspace, and project management tools like Asana and Trello. This expertise will enable me to quickly adapt to your company’s systems and provide valuable support to your staff.

I am excited about the opportunity to contribute to [Company Name]’s continued success and help overcome the challenges that come with growth. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with your needs further.

Networking/Referral Writing Style Example

I hope this message finds you well. I am writing to express my interest in the Administrative Assistant position at your esteemed organization. I was delighted to learn about this opportunity through [Referrer’s Name], who is a [Referrer’s Position] at [Company Name] and a close mutual connection. [Referrer’s Name] has spoken highly of the company’s work culture, values, and dedication to employee growth, which inspired me to apply for the role.

With over five years of experience in administrative roles, I have developed a strong skillset that includes time management, organization, and excellent communication. [Referrer’s Name] believes that my background aligns well with the requirements of this position and your organization’s culture. I am confident that my ability to multitask, meet deadlines, and support team members will make me a valuable addition to the [Company Name] team.

During my previous role as an Administrative Assistant at [Previous Company Name], I managed the office’s daily operations, maintained up-to-date records, and provided exceptional support to a team of 20. By implementing efficient systems, I was able to reduce processing times by 15% and received recognition for my initiative and commitment to continuous improvement. I am eager to apply these skills and make a similar impact at [Company Name].

I appreciate the opportunity to connect through [Referrer’s Name] and look forward to the chance to further discuss how my skills and experiences align with your needs. I am excited about the prospect of joining the [Company Name] team and contributing to its ongoing success. Thank you for considering my application. I hope to hear from you soon.

Enthusiastic/Passionate Writing Style Example

I am absolutely thrilled to submit my application for the Administrative Assistant position at your esteemed company! Having closely followed your organization’s growth and success, I wholeheartedly believe that this is the ideal opportunity for me to contribute to your team and develop my career in the administrative field.

As a highly motivated and detail-oriented professional with over five years of experience in providing top-notch administrative support, I am eager to bring my energy, enthusiasm, and impeccable organizational skills to your dynamic company. I have a proven track record of going above and beyond in my previous roles, and I am confident that my passion for excellence will make me an invaluable asset to your team.

Throughout my career, I have honed my ability to efficiently manage multiple tasks, work under tight deadlines, and communicate effectively with diverse groups of people. I pride myself on my exceptional problem-solving skills and ability to quickly adapt to new challenges. I am a highly proficient user of various office software and applications, which I believe will be essential in streamlining processes and enhancing productivity at your company.

Your organization’s commitment to innovation, sustainability, and community engagement has always resonated with me. I am genuinely excited about the prospect of contributing to these values and being part of a team that is dedicated to making a positive impact on both the company and the world at large.

In conclusion, I am eager to bring my passion, skills, and experience to the Administrative Assistant position and contribute to the continued success of your company. I am looking forward to the possibility of discussing my qualifications further during an interview. Thank you for considering my application!

Warmest regards,

Program Support Assistant Cover Letter Examples & Writing Tips

Content writer cover letter examples, you may also be interested in..., room attendant cover letter examples, regional sales manager cover letter examples, dental technician cover letter examples & writing tips, floral assistant cover letter examples & writing tips.

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Administrative Assistant Cover Letter

Use this sample administrative assistant cover letter to help you write your own job-winning letter. Send a cover letter with your resume and get the reader's attention and interest.

Young female administrative assistant smiling at her desk with writing "Administrative Assistant Cover Letter"

Make sure that your admin assistant job application gets the consideration it deserves. The cover letter is one of the most important documents of your job search.

 A good cover letter will get your resume read and advance you to the interview stage of the administrative assistant hiring process.

Administrative Assistant Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

In response to your job opening, please consider my resume in your search for an Administrative Assistant. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to ABC Company.

Some of my key skills that are relevant to this opportunity include:

  • over 5 years professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout the company.
  • in-depth experience in data management, research, report writing, developing presentations, drafting correspondence, organizing meetings and travel, event management and customer service.
  • a comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint and Access.
  • an independent worker with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
  • regarded as a competent team member who is always prepared to go the extra mile 
  • proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands

If you are looking for a motivated administrative assistant who is committed to the highest standards of work performance I would welcome the opportunity to meet with you for an in-depth discussion.

I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a time and date for us to meet.

Thank you for your time and consideration and I look forward to speaking with you soon

Jane Watson

How to write a good administrative assistant cover letter

  • To write an administrative assistant cover letter or email that gets the hiring manager's attention and interest, study the job requirements carefully and know which key skills the employer is looking for.
  • This list of administrative assistant duties that apply to different admin assistant positions in a range of environments will help you develop a persuasive cover letter.
  • Be sure to highlight your strengths as they relate to these job requirements.
  • Include the right keywords in your cover letter

How to start and close an effective cover letter

How you start your cover letter is key to getting your cover letter read with interest. Find out how to write an effective cover letter intro

Close your cover letter strongly to ensure that the reader moves quickly on to your resume. 

Your administrative assistant resume

application letter administrative assistant position

ADMIN ASSISTANT RESUMES

Administrative Assistant Resume

application letter administrative assistant position

Admin Assistant Resume Objective

application letter administrative assistant position

Top Resume Writing Tips

How to write a cover letter and resume with no experience

Writing a cover letter and resume with no experience can be a real challenge. Use these examples to submit a winning entry level job application.

Entry Level Administrative Assistant Resume

Entry Level Cover Letter

The right resume keywords for administrative assistant jobs

Include the right keywords in your administrative assistant cover letter for maximum impact.

resume keywords admin

Understand the role of the administrative assistant

Gain a clear picture of the duties and skills of an administrative assistant professional  in order to write a relevant and convincing cover letter.

application letter administrative assistant position

Administrative Assistant Job Description

application letter administrative assistant position

Administrative Assistant Duties and Skills

application letter administrative assistant position

Sample Administrative Job Descriptions

Legal Administrative Assistant Job Description

Administrative assistant job interviews

Prepare for your job interview with these typical administrative assistant interview questions with excellent interview answer guides.

application letter administrative assistant position

INTERVIEW GUIDES

Administrative Assistant  Interview Questions

application letter administrative assistant position

Executive Assistant Job Interview Questions

application letter administrative assistant position

Secretarial Job  Interview Questions and Answers

How do I write a cover letter for an executive assistant and other admin jobs?

Use these excellent sample cover letters.

Executive Assistant Cover Letter

Secretary Cover Letter

Office Manager Cover Letter

Administrative Assistant Cover Letter Tips

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14+ Job Application Letters for Administrative Assistant – DOC, PDF

Administrative assistants are the employees of a small business or a company that are tasked to overlook the administrative support that is needed both by the employees and the business operations. There are different kinds of administrative assistant positions depending on the company’s nature of operations and the field where the business belongs. You can also see more templates like  Job Application Letter for Executive .

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Job Application Letter for Administrative Assistant Template

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Job Application Letter for Administrative Position Template

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Entry Level Job Application Letter for Administrative

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How to Write an Application Letter for an Administrative Assistant Position

  • The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
  • The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
  • The training that you have attended helped you to understand more administrative systems and processes
  • The work experiences that you’ve had from different workplaces and types of business and corporate environments
  • If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

  • Your ability to implement documents large organization
  • Strong communication skills
  • Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
  • Knowledge in implementing excellent customer services
  • Your administrative skills and competencies
  • Your ability to work independently and with a team

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Entry Level Administrative Assistant

  • If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
  • You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
  • You may also enumerate the seminars that you have attended that talk about administrative work.
  • Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services , the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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Admin Assistant Cover Letter

An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.

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Admin Assistant — Free Cover Letter Template

Download our free admin assistant cover letter template in MS Word format.

Admin Assistant Cover Letter Template Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of admin assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .

I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write an Admin Assistant Cover Letter:

A step-by-step guide to writing the perfect admin assistant cover letter.

Address your letter.

Address the hiring manager directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Highlight the fact that you meet the job requirements as stated in the advertisement.

Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.

Highlight your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as an admin assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.

Celebrate the organization.

Mention what you know about the company..

In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.

Highlight the reasons why you want to work there.

Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

  • Personal assistant.
  • Virtual assistant.

How to Address a Cover Letter

How do you write an administrative assistant cover letter?

  • Address your letter to the correct person .
  • Start with an introduction .
  • Showcase your training and experience .
  • Highlight your most recent job .
  • Celebrate the organization .
  • End with a call to action .
  • Close your letter .

What is a good objective for an administrative assistant cover letter?

The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.

How do you start an admin assistant cover letter?

Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

How should you end an admin assistant cover letter?

To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.

How do you sell yourself in an admin assistant cover letter?

You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.

Related Articles:

How to write a cover letter, administrative assistant job description, how to ask for a letter of recommendation, the 12 best cover letter tips for 2024, personal assistant cover letter.

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Home » Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

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Table of Contents

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

administrative assistant cover letter templates & Examples

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

administrative assistant cover letter no experience

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Sample Cover Letter for Administrative Assistant: Free & Effective

As a seasoned writer specializing in crafting cover letters, I understand the unique challenges and opportunities these letters present. In this article, I will guide you step-by-step through the process of writing an impactful cover letter for an administrative assistant position. 

Key Takeaways:

  • Understand the Role : Recognize the skills and qualities needed for an administrative assistant.
  • Personalize Your Letter : Tailor your letter to the specific company and role.
  • Highlight Relevant Skills : Emphasize your organizational, communication, and multitasking abilities.
  • Share Real-Life Examples : Illustrate your skills with specific examples from past experiences.
  • Keep It Professional and Concise : Be clear, professional, and to the point.
  • Proofread Thoroughly : Ensure there are no errors or typos.
  • Use a Strong Closing : End with a call to action, expressing your enthusiasm for the role.

Step-by-Step Guide to Writing Your Cover Letter:

1. Start with a Strong Introduction

  • Address the hiring manager by name if possible.
  • State the position you are applying for.
  • Mention how you heard about the job opening.
  • Express your enthusiasm for the role and the company.

2. Explain Why You’re The Right Fit

  • Highlight your most relevant skills and experiences.
  • Provide examples of how you’ve successfully used these skills in past roles.
  • Relate your abilities directly to the requirements listed in the job description.

3. Show Your Understanding of the Company

  • Demonstrate knowledge about the company’s values, mission, and recent projects.
  • Explain why you are passionate about working for them.

4. Include Real-Life Examples

  • Share a brief story or incident that showcases your skills.
  • For instance, discuss how you efficiently managed a large-scale meeting or event.

5. End with a Strong Closing

  • Reiterate your interest and enthusiasm for the position.
  • Invite them to contact you for an interview.
  • Thank the reader for considering your application.

6. Professional Sign-Off

  • Use a formal closing such as “Sincerely” or “Best regards”.
  • Include your full name and contact information.

Personal Tips from Experience:

  • Customization is Key : I always make sure to research the company and tailor each cover letter to the specific organization and job description. This shows the employer that you are genuinely interested in their specific role.
  • Quantify Your Achievements : Whenever possible, use numbers to quantify your achievements. For example, “Managed a team of 5” or “Organized events for up to 100 attendees”.
  • Showcase Soft Skills : As an administrative assistant, soft skills like communication, organization, and problem-solving are crucial. Don’t forget to highlight these.
  • Keep it Concise : Hiring managers have limited time. Keep your cover letter to one page and focus on your most relevant experiences.

Sample Cover Letter for Administrative Assistant Template:

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Your Phone Number] [Date]

[Recipient’s Name] [Their Position] [Company Name] [Company Address] [City, State, Zip]

Dear [Recipient’s Name],

I am writing to express my interest in the Administrative Assistant position listed on [Where You Found the Job Posting]. With [number of years] years of experience in administrative roles, I am confident in my ability to contribute effectively to [Company Name].

In my previous role at [Your Previous Company], I successfully [talk about a relevant achievement or responsibility]. This experience honed my skills in [mention a key skill relevant to the job description], making me well-suited for the administrative challenges at [Company Name].

What excites me most about this opportunity at [Company Name] is [mention something specific about the company or its culture]. I am particularly impressed by [mention a company project or value], and I am eager to bring my [mention a key skill or attribute] to your team.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your team. Please feel free to contact me at [Your Phone Number] or [Your Email].

Sincerely, 

[Your Name]

Conclusion:

Crafting a cover letter for an administrative assistant position involves more than just summarizing your resume. It’s about creating a narrative that showcases your skills, aligns with the company’s needs, and demonstrates your passion for the role. 

Remember to personalize each letter, use real-life examples, and keep it professional and concise.

I’d Love to Hear from You! Do you have any tips or experiences to share about writing cover letters for administrative assistant roles? Please feel free to comment below and share your insights. Your input can be invaluable to others embarking on their job search journey.

Frequently Asked Questions (FAQs)

application letter administrative assistant position

Q: What is the primary purpose of an Administrative Assistant Cover Letter?

Answer: The primary purpose of an Administrative Assistant Cover Letter is to introduce the candidate to the hiring manager, providing a brief overview of their qualifications, experiences, and suitability for the role. 

It acts as a personalized supplement to the resume, highlighting specific achievements and skills that make the applicant a strong fit for the administrative assistant position.

Q: How long should an Administrative Assistant Cover Letter be?

Answer: An Administrative Assistant Cover Letter should ideally be one page in length. It should be concise yet detailed enough to highlight the applicant’s relevant experience, skills, and why they are a good fit for the position. 

Keeping it to a single page ensures that it remains readable and captures the hiring manager’s attention effectively.

Q: Should I tailor my Administrative Assistant Cover Letter for each job application?

Answer: Absolutely. Tailoring your Administrative Assistant Cover Letter for each job application is essential. Each company might have different requirements or a unique company culture. 

By customizing your cover letter, you demonstrate genuine interest in the particular role and show the potential employer how your skills and experiences align with their specific needs.

Q: Can I mention soft skills in my Administrative Assistant Cover Letter?

Answer: Yes, mentioning soft skills in your Administrative Assistant Cover Letter is highly encouraged. Administrative assistants often serve as communication hubs within organizations, so attributes like effective communication, organization, time management, and interpersonal skills are crucial. 

Highlighting these alongside any technical or hard skills provides a well-rounded view of your capabilities.

Q: How do I address a hiring manager if I don’t know their name in my Administrative Assistant Cover Letter?

Answer: If you don’t know the hiring manager’s name, it’s best to use a general salutation like “Dear Hiring Manager” in your Administrative Assistant Cover Letter. 

While addressing the letter to a specific person is ideal, using a general greeting still keeps the tone professional and appropriate.

Q: Is it necessary to include quantifiable achievements in an Administrative Assistant Cover Letter?

Answer: Including quantifiable achievements in your Administrative Assistant Cover Letter is not strictly necessary, but it’s highly beneficial. 

When you provide measurable results, such as “increased office efficiency by 15%” or “reduced scheduling conflicts by 25%,” it gives concrete evidence of your impact and capabilities, making your application more compelling to potential employers.

Q: Should I repeat everything on my resume in my Administrative Assistant Cover Letter?

Answer: No, your Administrative Assistant Cover Letter should not simply repeat everything on your resume. Instead, it should complement the resume by delving deeper into a few key experiences or skills, explaining your passion for the role, and demonstrating why you’d be a good fit for the company. 

Think of the cover letter as a chance to tell a narrative about your professional journey and aspirations.

application letter administrative assistant position

Administrative Assistant Cover Letter Example (Free Guide)

Create an administrative assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Administrative Assistant Cover Letter Example

Are you looking to apply for an administrative assistant role? Our comprehensive guide can help you write an effective cover letter that will get you noticed by potential employers. We provide tips and advice on what to include and how to structure your letter, as well as examples to help you get started.

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

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Administrative Assistant Cover Letter Sample

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Dear Hiring Manager,

I am writing to apply for the Administrative Assistant position at your organization. I am confident that my skills and experience in this field make me an ideal candidate for the job.

I have a Bachelor's degree in Business Administration, and I have been working in an administrative capacity for the past five years. During this time, I have gained a strong knowledge of office operations and administrative procedures, as well as an understanding of the importance of providing excellent customer service. I am highly organized and detail-oriented, and I have a knack for problem solving and multitasking.

In my current role, I manage the day-to-day operations of the office, coordinate meetings and events, manage budgets, and provide administrative support to the executives. I have also developed and implemented procedures to streamline processes and increase efficiency. Additionally, I am experienced in utilizing the latest software and technology, including Microsoft Office Suite, QuickBooks, and other accounting programs.

I am confident that I have the necessary skills and qualifications to be an asset to your team. I am a highly motivated, results-oriented professional, and I am committed to providing outstanding customer service and support. I am eager to learn and grow in this role, and I am confident that I can make a positive contribution to your organization.

Thank you for your time and consideration. I look forward to hearing from you and discussing how I can be an asset to your organization.

Sincerely, [Your Name]

Why Do you Need a Administrative Assistant Cover Letter?

  • A Administrative Assistant cover letter is essential to help you stand out from other job applicants and show employers why you are the right fit for the role.
  • It is an opportunity to show your personality and highlight your most relevant qualifications and experience.
  • It is also a chance to demonstrate your communication skills and show that you are organized and detail-oriented.
  • A Administrative Assistant cover letter allows you to highlight special skills and experiences such as prior administrative experience, computer skills, and organizational abilities that may be valuable for the position.
  • It also presents an opportunity to explain why you are interested in the role, and how your skills and experience match the job requirements.
  • Finally, it shows employers that you are serious about the job and have taken the time to craft a thoughtful and well-written cover letter.

A Few Important Rules To Keep In Mind

  • Address the letter to the hiring manager by name, if possible.
  • Include the job title and posting number in the subject line.
  • Express enthusiasm for the job and the organization.
  • Outline your qualifications and experiences.
  • Include examples of your accomplishments.
  • Keep the letter concise and to the point.
  • Proofread the letter for errors.
  • Thank the hiring manager for their time.

What's The Best Structure For Administrative Assistant Cover Letters?

After creating an impressive Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrative Assistant Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administrative Assistant, I am adept in data entry and filing, customer service, and scheduling. I am an organized and detail-oriented professional with a commitment to accuracy and excellence.

I have a proven track record of success in providing comprehensive administrative support to executives and other staff, while consistently meeting deadlines and staying within budgetary guidelines. I am confident that my skills and experience make me an ideal candidate for the position of Administrative Assistant.

My key strengths that will benefit your organization include:

  • Data Entry and Filing: I have proficient computer skills and am experienced in entering data into databases accurately and efficiently. I also have experience in filing and organizing records in accordance with established procedures.
  • Customer Service: I have a strong customer service background with the ability to provide excellent customer service to internal and external customers. I understand the importance of delivering prompt and courteous service.
  • Scheduling: I have excellent organizational skills and am experienced in managing multiple projects simultaneously. I am also experienced in scheduling appointments and coordinating events.

I am excited about the possibility of joining your team and know that I could be a valuable asset to your organization. I would welcome the opportunity to discuss my qualifications and experience further in a personal interview.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Not addressing the letter to the appropriate person or company.
  • Using a generic, impersonal salutation.
  • Failing to mention any relevant experience.
  • Including irrelevant information.
  • Not formatting the letter correctly.
  • Not proofreading the letter for spelling and grammar errors.
  • Using a template or copy/paste letter.
  • Not including a call to action.
  • Not tailoring the letter to the specific position.

Key Takeaways For an Administrative Assistant Cover Letter

  • Include relevant skills and experiences that demonstrate your ability to work as an administrative assistant.
  • Highlight your organizational and time management skills.
  • Explain how your experience makes you an ideal candidate for an administrative assistant role.
  • Include concrete examples of your accomplishments and successes in previous roles.
  • Emphasize the importance of customer service and communication skills.
  • Make sure to proofread and edit your letter before submitting.

Create Cover Letter

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Background Image

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

  • An Outstanding Administrative Assistant Cover Letter Example
  • 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
  • 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

  • Full Name: Your complete name should be at the top of the page.
  • Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
  • Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
  • Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
  • Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
  • Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

  • Company Name: Specify the company you're applying to.
  • Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
  • Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
  • Location: Include the city and state or country, particularly for globally operating companies. 
  • Email Address (Optional): If available, include the hiring manager's email address.
  • Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

  • Dear Mr. Smith,
  • Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

  • Dear Administrative Department,
  • Dear Administrative Hiring Team,
  • Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

  • Kind regards,
  • Respectfully,
  • Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

Administrative Assistant Cover Letter Structure

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

Administrative Assistant Cover Letter Examples

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

  • Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
  • Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
  • Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Job Description: How To Recruit an Administrative Assistant

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Emily Kho is a seasoned writer with a specialization in B2B, EdTech and real estate. She has a Bachelor of Science from the prestigious William F. Harrah College of Hospitality at the University of Nevada, Las Vegas. In her free time, she loves going to the beach, snowboarding and reading.

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The administrative assistant is the backbone of every office. They answer calls, organize records and help with other administrative tasks that ensure office efficiency.

In this guide, we at the MarketWatch Guides team provide a detailed overview of the administrative assistant position. Our goal is to equip business owners, HR professionals and hiring managers with a comprehensive understanding of the role so that they can write an effective job description to recruit for their administrative assistant.

What Is an Administrative Assistant?

The administrative assistant role transcends well beyond clerical work; it involves a blend of communication, organization and other tasks that ensure smooth day-to-day office operations.

Some common responsibilities include:

  • Answering front desk phone calls
  • Managing senior staff calendars
  • Maintaining physical and digital files
  • Ordering office supplies
  • Preparing bookkeeping reports

Writing an Administrative Assistant Job Description

Writing an effective job description is a crucial step in attracting the right candidate. It should be as much about selling your company as it is about listing the job requirements. Here is how to write a job description for an administrative assistant posting.

Company/Job Description

This first section is where you sell potential candidates on your company. Explain:

  • Company culture and values
  • Company mission and vision
  • Employee perks and benefits

Benefits are the perfect segue into the role itself. Describe the role in one or two sentences, ending with the time commitment (part-time or full-time) and expected pay (hourly or salary). Save the detailed list of responsibilities for the next section.

A comprehensive list of duties sets clear expectations. It tells potential candidates what to expect, helping them assess whether their abilities align with what you’re looking for. 

Here are some common administrative assistant duties to consider for your list:

  • Handling calls, emails, memos and other forms of correspondence
  • Maintaining digital and physical records
  • Preparing reports, presentations and other documents
  • Coordinating executive travel arrangements
  • Welcoming visitors to the office
  • Keeping inventory on office supplies

Experience and Education

This is the section where you specify what level of education and how many years of experience you want your administrative assistant to have.

At the very least, administrative assistants have a high school diploma. It’s also not uncommon to see requirements for an associate’s or bachelor’s degree in business or communication. 

In terms of experience, the role may be entry-level with no experience required or senior-level with 5+ years of administrative experience required. Choose this number based on what you want your administrative assistant to do and what you feel comfortable training on the job.

Required Skills

This section lays out the skills that potential candidates have learned from their previous jobs and/or degrees that they must apply to this role to succeed. These skills may include:

  • Proficiency in Microsoft Office, Google Workspace or a similar business suite for communication and collaboration
  • Written and verbal communication skills for interacting with clients and staff
  • Attention to detail to ensure accuracy with data entry, document preparation and report generation
  • Basic math skills for bookkeeping and budgeting

Tailor this list to include any specific skills unique to the position at your organization.

Preferred Skills 

This section mentions non-essential, but helpful skills. Having these skills sets a candidate apart, indicating a higher level of proficiency in the administrative field.

Some examples of preferred skills for administrative assistants include:

  • Knowledge of specific software relevant to your industry
  • Fluency in a second language if your company does international dealings or has diverse clients
  • Experience in handling confidential information regarding your finances or clients

Call to Action

Concluding your job posting with a clear call to action is crucial in guiding interested candidates through the application process. Provide instructions on how to submit an application, outline next steps in the hiring process and offer a point of contact for any follow-up questions.

Being transparent and approachable in your call to action not only streamlines the application process but also creates a positive first impression of your company.

Administrative Assistant Job Description Example

Below is an example of an administrative assistant job description. Employers can use this example as a template for their own postings.

Job Title: Administrative Assistant

Location: [City, State]

Job Type: [Full-Time or Part-Time, Salaried or Hourly]

Pay: [Pay Rate] per [Year or Hour]

At [Company Name], we pride ourselves on fostering a collaborative and innovative work environment. We are committed to driving success by helping our team members reach their full potential.

Job Summary:

As an Administrative Assistant, you will play a vital role in supporting our dynamic team. You will be responsible for managing daily administrative tasks to ensure our office runs smoothly. This position is ideal for organized, detail-oriented individuals who thrive in a fast-paced setting.

Key Responsibilities:

  • Answer and forward front desk phone calls
  • Maintain digital and physical files
  • Prepare reports, presentations and other documentation
  • Coordinate executive travel arrangements
  • Organize executive calendars
  • Welcome office visitors
  • Maintain office supply inventory
  • Accept business mail

Qualifications:

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • 1+ years of experience as an administrative assistant or similar role
  • 1+ years of experience with Microsoft Office
  • 5+ years of experience with computers

Required Skills:

  • Organization
  • Time management
  • Written and verbal communication
  • Attention to detail 
  • Problem solving
  • Adaptability

Preferred Skills:

  • Experience with [Industry]
  • Experience with [Industry Software]
  • Competitive salary
  • Health, dental and vision insurance
  • Retirement planning
  • Professional development
  • Paid time off

How To Apply:

Please submit your resume and cover letter detailing your experience and fit for the role to [Email Address]. For any inquiries, contact [Contact Person] at [Contact Number/Email].

We look forward to reviewing your application!

The Bottom Line

This guide provides a detailed framework for crafting an effective administrative assistant job description. It highlights responsibilities, qualifications and skills. We encourage you to use our guidelines to craft your job posting and start your recruiting process.

Frequently Asked Questions About Administrative Assistant Job Descriptions

Do administrative assistants get benefits.

Yes, full-time administrative assistants usually get benefits. The specific benefits vary by company, but some of the most common ones include health insurance, dental and vision coverage, retirement contribution matching and paid time off.

Are administrative assistants full-time?

Administrative assistants can be full-time or part-time, depending on the organization’s needs. Some companies may also offer temporary or contract positions, especially during peak business periods.

How much do administrative assistants make?

The salary for administrative assistants varies based on location, experience, education and industry. However, the average annual salary across the United States is between $40,000 and $57,000 .

What typing speed do administrative assistants need?

According to the American Society of Administrative Professionals, the average typing speed for administrative and executive assistants is 60 words per minute (wpm). This is higher than the 40-wpm average for individuals in other professions.

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Administrative Assistant Job Description Templates

T he role of an administrative assistant is crucial in today’s fast-paced business environment. With the right blend of skills, expertise, and responsibilities, these professionals keep businesses running smoothly. This comprehensive guide will take you through the key aspects of an administrative assistant job description, offering insights and practical advice on crafting the perfect job posting.

Table of Contents

Key Responsibilities and Daily Tasks

Skills and qualifications required, industries that hire administrative assistants, understanding differences in terminology, identifying industry-specific requirements, recognizing varied levels of experience, core administrative duties, managing communications and correspondence, organizing files and records, scheduling appointments and meetings, communication and interpersonal skills, time management and organization, problem-solving and critical thinking, technical proficiency and software knowledge, standard administrative assistant job description template, customizable template for industry-specific positions, template for senior-level administrative assistant roles, incorporating company culture and values, highlighting growth opportunities and benefits, specifying necessary certifications or licenses, how do i create a comprehensive job description for an administrative assistant role, what are the most important skills to include in an administrative assistant job description, unveiling the role of an administrative assistant.

Administrative assistants are the backbone of an organization, taking care of essential tasks that keep the office functioning efficiently. Their responsibilities often include managing correspondence, organizing meetings, maintaining records, and providing general support to other team members.

To excel in this role, administrative assistants need strong communication skills, attention to detail, and the ability to multitask. They should also have proficiency in common office software such as Microsoft Office, Google Workspace, and project management tools.

Administrative assistants are employed across various industries, including finance, healthcare, technology, and more. The specific job requirements and duties may vary, but the core skills remain the same.

Comparing Job Descriptions for Administrative Assistant Positions

When reviewing different job descriptions for administrative assistant roles, be aware that titles such as “office manager” or “executive assistant” might refer to similar positions. Carefully analyze the responsibilities and requirements to determine the right fit for your organization.

In some industries, administrative assistants may need specialized knowledge or training. For example, a legal administrative assistant may require familiarity with legal terminology and procedures, while a medical admin assistant may need knowledge of medical billing and coding.

The experience level required for an administrative assistant role can vary significantly, from entry-level to senior positions. Tailor your job description to attract the right candidates by specifying the desired years of experience and any additional qualifications or certifications.

Admin Assistant Job Description Essentials

A well-crafted job description should outline the core administrative duties the candidate will be responsible for, such as data entry, filing, and office supply management. Providing a clear list of tasks helps potential applicants gauge their fit for the role.

Administrative assistants are often responsible for managing phone calls, emails, and other forms of communication. Make sure your job description highlights this key responsibility, along with the importance of professionalism and clear communication.

One of the primary tasks of an administrative assistant is to keep files and records organized. Include this in your job description, specifying the types of filing systems and record-keeping methods they will need to use.

Administrative assistants are responsible for coordinating appointments, meetings, and events. Detail the scheduling tools and techniques the candidate will need to master to manage these tasks effectively.

Skills to Excel as an Administrative Assistant

Strong communication skills are crucial for administrative assistants, as they interact with team members and clients daily. Emphasize the importance of clear, concise communication, and strong interpersonal skills in your job description.

Administrative assistants must manage multiple tasks and priorities simultaneously. Highlight the importance of effective time management and organizational skills to help your candidates understand the expectations.

Admin assistants often face unexpected challenges and should be able to solve problems efficiently. Include problem-solving and critical thinking as desired skills in your job description.

List the specific software programs and technical skills required for the role, such as Microsoft Office, Google Workspace, or project management tools.

Templates for Crafting the Perfect Administrative Assistant Job Description

Using a standard template can simplify the process of creating a job description. Start with a basic outline that includes the job title, responsibilities, required skills and qualifications, and adapt it to suit your organization’s needs.

Here are 3 templates to get you started …

Template 1: 

Job Title: Administrative Assistant

Location: [City, State]

Company: [Company Name]

About Us: [Company Name] is a growing small business dedicated to providing our clients with exceptional service and innovative solutions. We value collaboration, attention to detail, and strong work ethics. We are seeking a reliable and organized Administrative Assistant to join our dynamic team.

Job Description: As an Administrative Assistant at [Company Name], you will be responsible for providing comprehensive administrative support to our team, ensuring the efficient and smooth operation of our office. The ideal candidate is detail-oriented, self-motivated, and able to multitask effectively in a fast-paced environment.

Responsibilities:

  • Manage calendars, schedule appointments, and coordinate meetings for team members.
  • Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.
  • Maintain electronic and paper filing systems, ensuring accuracy and easy access to important documents.
  • Prepare and edit documents, including correspondence, reports, and presentations.
  • Coordinate travel arrangements and accommodations for team members as needed.
  • Assist with event planning and execution, including coordinating logistics and materials.
  • Monitor office supplies and equipment, placing orders as needed.
  • Provide general administrative support, including data entry and document management.
  • Work collaboratively with other team members to achieve company goals.
  • Perform other duties as assigned by management.

Qualifications:

  • High school diploma or equivalent; additional qualifications or relevant experience is a plus.
  • Proven experience as an administrative assistant, secretary, or similar role.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills, with the ability to prioritize tasks.
  • Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality when handling sensitive information.
  • Competitive salary, based on experience.
  • Opportunities for growth and advancement within the company.
  • Supportive and collaborative work environment.

Please submit your resume and a brief cover letter to [email address] with the subject line “Administrative Assistant Application.” We look forward to learning more about you and how you can contribute to the success of [Company Name].

[Company Name] is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Template 2: 

About Us: [Company Name] is a thriving small business committed to offering exceptional services and products to our clients. Our success is built on our strong team of dedicated professionals, and we’re looking for a skilled and organized Administrative Assistant to join us in supporting our daily operations.

Job Description: As an Administrative Assistant at [Company Name], your role will be to provide a range of administrative and clerical support services to ensure our office runs efficiently and effectively. You’ll be the backbone of our team, helping us achieve our goals through your organizational skills and attention to detail.

  • Answer and direct phone calls, responding to inquiries, and taking detailed messages as needed.
  • Manage calendars, schedule appointments, and organize meetings for team members.
  • Organize and maintain both electronic and physical filing systems for easy access to important documents.
  • Draft and edit correspondence, reports, and presentations as needed.
  • Coordinate travel arrangements and accommodations for team members when necessary.
  • Assist with event planning, including logistics and material coordination.
  • Monitor and maintain office supplies, placing orders when necessary.
  • Collaborate with other team members members to achieve company objectives.

 Qualifications:

  • Strong written and verbal communication skills.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks.
  • Ability to work both independently and as part of a team.
  • Opportunities for professional growth and advancement within the company.
  • Supportive and team-oriented work environment.

Template 3: 

About Us: At [Company Name], our mission is to deliver top-notch services and products to our clients through dedication, innovation, and collaboration. We are seeking an organized and detail-oriented Administrative Assistant to provide vital support to our team and ensure the smooth operation of our office.

Job Description: The Administrative Assistant at [Company Name] will play a key role in ensuring that our office runs efficiently by providing essential administrative and clerical support. This includes managing schedules, organizing meetings, and maintaining accurate filing systems. The ideal candidate is a proactive problem solver with strong communication and organizational skills.

  • Manage phone calls, emails, and correspondence, directing inquiries to the appropriate team members and taking detailed messages as needed.
  • Coordinate and maintain team members’ calendars, scheduling appointments and organizing meetings.
  • Organize and maintain electronic and physical filing systems to ensure easy access to important documents.
  • Prepare and edit correspondence, reports, and presentations as required.
  • Arrange travel accommodations and reservations for team members as needed.
  • Assist with the planning and execution of company events, including coordinating logistics and materials.
  • Provide general administrative support, such as data entry and document management.
  • Collaborate with other team members to achieve company goals.
  • Previous experience as an administrative assistant, secretary, or similar role.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Opportunities for career growth and advancement within the company.
  • Collaborative and supportive work environment.

[Company Name] is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For positions requiring specialized knowledge, customize your job description template to reflect industry-specific requirements. Include relevant terminology, certifications, and unique responsibilities to help candidates understand the expectations of the role.

When hiring for a senior-level administrative assistant position, use a template that highlights advanced skills, leadership abilities, and additional responsibilities. Specify the desired level of experience and any supervisory duties they will be expected to perform.

Here is a template for a senior-level administrative assistant job description:

Job Title: Senior Level Administrative Assistant

About Us: [Company Name] is a dynamic small business dedicated to delivering exceptional products and services to our clients. Our success is built on the expertise and dedication of our team members. We are currently seeking an experienced and highly organized Senior Level Administrative Assistant to provide advanced administrative support to our team and help drive our continued growth.

Job Description: As a Senior Level Administrative Assistant at [Company Name], you will be responsible for managing complex administrative tasks, streamlining office operations, and providing support to executive-level staff. The ideal candidate is an administrative professional with a proven track record of success in similar roles, excellent problem-solving skills, and a strong ability to manage multiple priorities in a fast-paced environment.

  • Provide advanced administrative support to executive-level staff, including managing calendars, coordinating meetings, and preparing materials for presentations.
  • Oversee and ensure the efficient operation of office functions, including managing office supplies, maintaining filing systems, and streamlining administrative processes.
  • Act as a liaison between the executive team and other departments, managing communication and ensuring that all parties are informed of relevant information.
  • Coordinate travel arrangements and accommodations for executive team members as needed.
  • Assist with event planning, including coordinating logistics, guest lists, and materials.
  • Develop and maintain professional relationships with clients, vendors, and other external stakeholders.
  • Collaborate with other team members on special projects and company initiatives.
  • Train and mentor junior administrative staff, ensuring that they are equipped with the necessary skills and knowledge to excel in their roles.
  • Maintain the highest level of discretion and confidentiality when handling sensitive information.
  • High school diploma or equivalent; additional qualifications or relevant experience is required.
  • Minimum of 5 years of experience as an administrative assistant, with a proven track record of success in senior-level roles.
  • Exceptional written and verbal communication skills.
  • Strong organizational and time-management skills, with the ability to effectively prioritize and manage multiple tasks.
  • Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently, as well as collaboratively with a team.

Please submit your resume and a brief cover letter to [email address] with the subject line “Senior Level Administrative Assistant Application.” We look forward to learning more about you and how you can contribute to the success of [Company Name].

Tips for Tailoring an Administrative Assistant Job Description

Ensure your job description reflects your organization’s culture and values. Describe the work environment, team dynamics, and any unique aspects that set your company apart from competitors.

Attract top talent by showcasing the growth opportunities and benefits associated with the role. Mention opportunities for professional development, training programs, and other perks such as flexible work hours or a comprehensive benefits package.

If the position requires any specific certifications or licenses, clearly mention them in your job description. This will help you attract qualified candidates and avoid wasting time on unsuitable applicants.

Frequently Asked Questions about Administrative Assistant Job Descriptions

To create a comprehensive job description, start with a clear outline that includes the job title, key responsibilities, required skills and qualifications, and desired experience level. Be sure to customize the description to reflect your organization’s specific needs and industry.

The most important skills to include in an administrative assistant job description are communication, organization, time management, problem-solving, and technical proficiency. Depending on your organization’s needs, you may also want to include industry-specific skills and certifications.

Check out more job description examples !

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Administrative Assistant, Global Impact

Job description.

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

We are enjoying the flexibility of a hybrid work model, in which employees spend part of their week connecting with co-workers in our state-of-the-art headquarters. Located in the booming West Loop of downtown Chicago, it's set up to be a global hub that cultivates collaboration:

  • Take a class at Hamburger University
  • Sample future items in our Test Kitchen
  • Utilize the latest technology to connect with your team around the globe

We are an equal opportunity employer committed to the diversity of our crew members, staff, operators, and suppliers. We promote an inclusive work environment that creates feel-good moments for everyone.

McDonald’s Global Impact team needs a top-notch Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and team-oriented environment. You will be a critical team member and will perform a wide variety of specialized and administrative activities. The top candidate will possess strong organizational and communication skills and a proven track record of achieving results. This position will be directly supporting the VP of Communications and 2 Directors within our Global Impact department. 

Administrative Duties:

  • Providing extensive calendar management and complex meeting planning
  • Participate in the coordination and editing of communications, processes and tasks that align with and support the overall goals of the team and organization
  • Handle all travel arrangements and logistics including itinerary building, and expense report processing
  • Work directly with team to effectively communicate necessary employee matters (i.e. employee transfers, recognitions, anniversaries) to appropriate audiences
  • Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
  • Must know MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools
  • Comfortable interacting with Executive level management
  • Strong communication and critical thinking skills
  • Must be very proactive and energetic, self-led
  • Reliable, s-oriented, and able to anticipate needs
  • Demonstrates ability to handle and maintain confidential information
  • Quick learner and ability to understand complex business issues
  • Must be organized, motivated with superior follow-through
  • Must be able to prioritize and work well under pressure
  • Strong attention to detail and ability to complete large volumes of work efficiently and effectively
  • Ability to adapt to a constantly evolving business and work environment

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact [email protected] . Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Posted : 2/22/2024

Job Status : Full Time

Req ID : REF6486P_743999969464051

Categories :

  • Accounting/Auditing
  • Career Sites by Recruiting.com

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