funding reports guidance

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Page title Post-Award Reporting Requirements

During the post-award phase of your grant award, SAMHSA monitors progress on your project(s) through a combination of financial and programmatic requirements.

Your SAMHSA government project officer (GPO) and grants management specialist (GMS) work collaboratively to monitor performance on your award and to identify potential problems and areas where technical assistance might be necessary. They do this through reviews of your reports and correspondence, audit reports, site visits, and other information available to SAMHSA. Learn more about GPO and GMS roles and responsibilities .

It is important to review the terms and conditions on your Notice of Award (NoA) carefully to identify the specific reporting requirements, for your grant. Additional reporting requirements may apply that are specific to your award.

Federal reporting requirements include:

Annual Federal Financial Report (FFR)

• Progress Reports

Federal Funding Accountability and Transparency Act (FFATA)

• Federal Awardee Performance and Integrity Information System (FAPIIS)

SAMHSA requires submission of an annual FFR (SF-425) (PDF | 80 KB) no later than 90 days after the end of the budget period.

• FFR – Summary of Instructions and Guidance (PDF | 225 KB)
• Grantee FFR Webinar 2022 (PDF | 2.3 MB)

SAMHSA recipients must submit the FFR for each budget period, unless otherwise specified in the terms and conditions in the Notice of Award (NoA). Failure to submit the complete and accurate FFR in a timely manner will result in the restriction of the recipient’s Payment Management System account and may delay funding and impact future funding.

Submitting the Annual FFR:

Beginning in FY 2021, grant recipients will submit Annual Federal Financial Report (FFR, SF-425) in Payment Management System (PMS). Annual FFRs are due 90 days after the end of the budget period in PMS and final FFRs are due 120 days after the end of the period of performance in PMS. Both the cash transactions (lines 10 a, b, and c) and the expenditures, financial obligations, and liquidations (lines 10d through 10o) will be reported through the recipient PMS online accounts. This information will no longer be reported separately by hard copy or email.

If a grant recipient staff member responsible for FFR submission does not already have an account with PMS, please contact PMS to get access. All inquiries should be directed to PMS. If you have questions about how to set up a PMS account for your organization, please contact the PMS Help Desk at [email protected] or 1-877-614-5533. Guidance can also be found per the links noted below.

• Note: It can take up to 3-4 days to process the User Access Request.
• Recipients who currently have access to PMS and are submitting or certifying the FFR on behalf of their organization, should login to PMS and update their permissions to request access to the FFR Module using the following instructions : https://pmsapp.psc.gov/pms/app/userrequest/request/retrieverequest? .

Information on these roles can be found here:

• Preparer https://pmsapp.psc.gov/pms/app/help/ffr/ffr-grantee-instructions.html#preparing-ffr
• Certifier https://pmsapp.psc.gov/pms/app/help/ffr/ffr-grantee-instructions.html#certifying-ffr
• Instructions on how to submit a FFR via PMS are available at https://pmsapp.psc.gov/pms/app/help/ffr/ffr-grantee-instructions.html (The user must be logged in to PMS to access the link.)
• If recipients have any questions on submitting FFRs, they should contact PMS FFR Support directly at [email protected]

Performance and Progress Reports

All SAMHSA awards require recipients to submit performance and progress reports. The frequency (ranging from quarterly to annually) and program-specific instructions for preparation and submission of these reports will be identified on the terms and conditions on your NoA. Your GPO will also provide you technical assistance regarding report guidelines and requirements at the time of award.

Failure to comply with this reporting requirement may result in the restriction of your account, delay of funds, or denial of future funding.

Submitting Your Performance and Progress Reports

Your NoA will contain instructions for submitting performance and progress reports.

Recipients are required to report certain information about themselves and their first-tier sub-recipients for awards. A specific term is included on your NoA. If your organization is a recipient of grants or cooperative agreements, you must report on subawards of $25,000. There are additional reporting requirements if:

• 80% or more of your prior year annual gross revenues are from federal awards
• $25 million or more in annual gross revenues are from federal awards
• The public does not have access to compensation information filed under Securities and Exchange Commission (SEC) and IRS requirements

Additional Guidance on FFATA

• Prime recipients report their own executive compensation if they meet all the criteria, as part of their profile at System for Award Management (SAM)
• Prime recipients report subaward information at the FFATA Subaward Reporting System (FSRS)
• 2 Code of Federal Regulations (CFR) 25

Recipients that have active federal contract, grant, or cooperative agreement awards with a cumulative value greater than $10,000,000 are required to disclose semi-annual information about criminal, civil, and administrative proceedings that reached final disposition within the most recent five-year period and that were connected with the award or performance of an award. Recipients must also make semi-annual disclosures regarding such proceedings and/or affirm that there is no new information to provide. This information will be made publicly available in FAPIIS.

Additional Guidance on FAPIIS

• Federal Awarding Agency Review of Risk Posed by Applicants, 2 CFR 200.205

Single Audit Requirements

Nonfederal entities that expend $750,000 or more under federal awards in a fiscal year must have a single audit performed in accordance with the Audit Requirements, 45 CFR 75.501 , which implement the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200.501 . Reports on these audits must be submitted to the Federal Audit Clearinghouse (FAC) either within 30 days after receipt or nine months after the end of the fiscal year, whichever is earlier. The audit reports and a completed data collection form (SF-SAC) must be submitted electronically to clearinghouse. FAC operates on behalf of the Office of Management and Budget (OMB).

For specific questions and information about the submission process, call the FAC toll-free number at 800-253-0696.

Based on subsequent audits or other reviews, SAMHSA has the right to refuse and/or recover funds. It is your responsibility to return any funds due from refunds, corrections, or other transactions.

Last Updated: 11/07/2023

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• About Grants

Research Performance Progress Report (RPPR)

The RPPR is used by recipients to submit progress reports to NIH on their grant awards. This page provides an overview of the annual RPPR, the final RPPR and the interim RPPR and provides resources to help you understand how to submit a progress report. 

Types of RPPRs

Progress reports document recipient accomplishments and compliance with terms of award. There are three types of RPPRs, all of which use the NIH RPPR Instruction Guide .

Annual RPPR – Use to describe a grant’s scientific progress, identify significant changes, report on personnel, and describe plans for the subsequent budget period or year.

Final RPPR – Use as part of the grant closeout process to submit project outcomes in addition to the information submitted on the annual RPPR, except budget and plans for the upcoming year.

Interim RPPR – Use when submitting a renewal (Type 2) application. If the Type 2 is not funded, the Interim RPPR will serve as the Final RPPR for the project. If the Type 2 is funded, the Interim RPPR will serve as the annual RPPR for the final year of the previous competitive segment. The data elements collected on the Interim RPPR are the same as for the Final RPPR, including project outcomes.

Submitting the RPPR

Only the project director/principal investigator (PD/PI) or their PD/PI delegate can initiate RPPRs. For multi-PD/PI grants only the Contact PI or the Contact PD/PI’s delegate can initiate the RPPR.

Signing Officials typically submit the annual RPPR, but may delegate preparation (Delegate Progress Report) to any PD/PI within the organization on behalf of the Contact PD/PI. Additionally, a Principal Investigator (PI) can delegate “Progress Report” to any eRA Commons user in their organization with the Assistant (ASST) role. This delegation provides the ASST with the ability to prepare Annual,  Interim and Final RPPRs on behalf of the PI. However, only a Signing Official (SO) or PI (if delegated Submit by the SO) are allowed to submit the Annual, Interim, and Final RPPRs.

Follow the instructions in the RPPR User Guide to submit the RPPR, Interim RPPR or Final RPPR. The User Guide includes instructions for how to submit your RPPRs in the eRA Commons, how to complete the web-based forms, and what information is required. Instructions for completing the scientific portion of the report (see the elements below) may be found in Chapters 6 and 7.

The following resources may help with RPPR initiation and submission:

Annual RPPR Due Dates:

• Streamlined Non-Competing Award Process (SNAP) RPPRs are due approximately 45 days before the next budget period start date.
• Non-SNAP RPPRs are due approximately 60 days before the next budget period start date.
• Multi-year funded (MYF) RPPRs are due annually on or before the anniversary of the budget/project period start date of the award.
• The exact start date for a specific award may be found in grants status in eRA Commons.

Interim and Final RPPR Dues Dates:

• 120 days from period of performance end date for the competitive segment

The RPPR requests various types of information, including:

Accomplishments

What were the major goals and objectives of the project?

What was accomplished under these goals?

What opportunities for training and professional development did the project provide?

How were the results disseminated to communities of interest?

What do you plan to do during the next reporting period to accomplish the goals and objectives?

publications, conference papers, and presentations

website(s) or other Internet site(s)

technologies or techniques

inventions, patent applications, and/or licenses

other products, such as data or databases, physical collections, audio or video products, software, models, educational aids or curricula, instruments or equipment, research material, interventions (e.g., clinical or educational), or new business creation.

Participants and Other Collaborating Organizations

Changes/Problems (not required for Final or Interim RPPR)

Changes in approach and reasons for change

Actual or anticipated problems or delays and actions or plans to resolve them

Changes that have a significant impact on expenditures

Significant changes in use or care of human subjects, vertebrate animals, biohazards, and/or select agents

Budgetary Information (not required for Final or Interim RPPR)

Project Outcomes (only required on Final and Interim RPPR)

• Concise summary of the outcomes or findings of the award, written for the general public in  clear and comprehensible language, without including any proprietary, confidential information or trade secrets

This page last updated on: November 2, 2022

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• Contact HRSA

Report on Your Grant

We provide training and other help so you can manage your grant. You must report on your grant every year.

Submit your annual report via HRSA’s Electronic Handbooks (EHBs) . Get instructions on how to submit your final report (PDF - 60 KB) .

Allied Health Grants

Community Health Worker and Health Support Worker Training Program (CHWTP)

CHWTP Reporting Manual | CHWTP Performance Measures

Geriatrics Grants

Geriatric Academic Career Awards Program (GACA)

GACA Reporting Manual  |  GACA Performance Measures

Geriatrics Workforce Enhancement Program (GWEP)

GWEP Reporting Manual  |  GWEP Performance Measures

Health Careers Grants

Area Health Education Centers (AHEC)

AHEC Reporting Manual  |  AHEC Performance Measures

Centers of Excellence (CoE)

CoE Reporting Manual  |  CoE Performance Measures

Health Careers Opportunity Program (HCOP)

HCOP Reporting Manual | HCOP Performance Measures

Scholarships for Disadvantaged Students (SDS)

SDS Reporting Manual  |  SDS Performance Measures

Medicine Grants

Addiction Medicine Fellowship (AMF)

AMF Reporting Manual  |  AMF Performance Measures

Children's Hospitals Graduate Medical Education Payment Program (CHGME)

CHGME Reporting Manual | CHGME Performance Measures

National Research Service Award in Primary Care (NRSA)

NRSA Reporting Manual | NRSA Performance Measures

Physician Assistant Training in Primary Care (PAT)

PAT Reporting Manual | PAT Performance Measures

Preventive Medicine Residency (PMR)

PMR Reporting Manual | PMR Performance Measures

Primary Care Training Enhancement Program (PCTE)

PCTE Grantee Evaluation Resources

PCTE Reporting Manual | PCTE Performance Measures

Primary Care Training Enhancement – Community Prevention and Maternal Health (PCTE-CPMH)

PCTE-CPMH Reporting Manual  |  PCTE-CPMH Performance Measures

Primary Care Training Enhancement – Physician Assistant Rural Training Program (PCTE-PAR)

PCTE-PAR Reporting Manual  | PCTE-PAR Performance Measures

Primary Care Training Enhancement – Training Primary Care Champions (PCTE-TPCC)

PCTE-TPCC Reporting Manual | PCTE-TPCC Performance Measures

Primary Care Medicine and Dentistry Clinician Educator Career Development Awards (PCMD-CECDA)

PCMD-CECDA Reporting Manual | PCMD-CECDA Performance Measures

Promoting Resilience and Mental Health Among the Health Professional Workforce (PRMHW)

PRMHW Reporting Manual  |  PRMHW Performance Measures

Residency Training in Primary Care (RTPC)

RTPC Reporting Manual  |  RTPC Performance Measures

Value-Based Medical Student Education Training (MSE)

MSE Reporting Manual | MSE Performance Measures

Mental/Behavioral Health Grants

Behavioral Health Workforce Education and Training (BHWET)

BHWET Reporting Manual  | BHWET Performance Measures

Behavioral Health Workforce Education and Training - American Rescue Plan (BHWET-ARP)

BHWET-ARP Reporting Manual  |  BHWET-ARP Performance Measures

Graduate Psychology Education (GPE)

GPE Reporting Manual | GPE Performance Measures

Integrated Substance Use Disorder Training Program (ISTP)

ISTP Reporting Manual  |  ISTP Performance Measures

Opioid-Impacted Family Support Program (OIFSP)

OIFSP Reporting Manual  |  OIFSP Performance Measures

Opioid Workforce Expansion Program – Paraprofessional (OWEP-Paraprofessional)

OWEP-Paraprofessional Reporting Manual | OWEP-Paraprofessional Performance Measures

Opioid Workforce Expansion Program – Professional (OWEP-Professional)

OWEP-Professional Reporting Manual | OWEP-Professional Performance Measures

National Health Service Corps (NHSC) Loan Repayment Programs

National Health Service Corps – State Loan Repayment Program (NHSC-SLRP)

NHSC-SLRP Reporting Manual | NHSC-SLRP Performance Measures

Nursing Workforce Development Grants

Advanced Nursing Education Nurse Practitioner Residency (ANE-NPR)

ANE-NPR Reporting Manual | ANE-NPR Performance Measures

Advanced Nursing Education Nurse Practitioner Residency Integration Program (ANE-NPRIP)

ANE-NPRIP Reporting Manual  |  ANE-NPRIP Performance Measures

Advanced Nursing Education – Sexual Assault Nurse Examiners (ANE-SANE)

ANE-SANE Reporting Manual | ANE-SANE Performance Measures

Advanced Nursing Education Workforce (ANEW)

ANEW Reporting Manual | ANEW Performance Measures

Nurse Anesthetist Traineeship (NAT)

NAT Reporting Manual | NAT Performance Measures

Nurse Education, Practice, Quality and Retention: Clinical Faculty and Preceptor Academies Program (NEPQR-CFPA)

NEPQR-CFPA Reporting Manual  | NEPQR-CFPA Performance Measures

Nurse Education, Practice, Quality and Retention: Interprofessional Collaborative Practice (NEPQR-IPCP)

NEPQR-IPCP Reporting Manual | NEPQR-IPCP Performance Measures

Nurse Education, Practice, Quality and Retention: Mobile Health Training Program (NEPQR-MHTP)

NEPQR-MHTP Reporting Manual  | NEPQR-MHTP Performance Measures

Nurse Education, Practice, Quality and Retention: Registered Nurses in Primary Care (NEPQR-RNPC)

NEPQR-RNPC Reporting Manual | NEPQR-RNPC Performance Measures

Nurse Education, Practice, Quality and Retention: Registered Nurse Training Program (NEPQR-RNTP)

NEPQR-RNTP Reporting Manual | NEPQR-RNTP Performance Measures

Nurse Education, Practice, Quality and Retention: Simulation Education Training (NEPQR-SET)

NEPQR-SET Reporting Manual  |  NEPQR-SET Performance Measures

Nurse Education, Practice, Quality and Retention: Veteran Nurses in Primary Care (NEPQR-VNPC)

NEPQR-VNPC Reporting Manual  |  NEPQR-VNPC Performance Measures

Nurse Faculty Loan Program (NFLP)

NFLP-E01 Reporting Manual | NFLP-E01 Performance Measures

Nurse Workforce Diversity (NWD)

NWD Reporting Manual | NWD Performance Measures

Oral Health Workforce Development Grants

Dental Faculty Development and Loan Repayment (DFDLRP)

DFDLRP Reporting Manual  |  DFDLRP Performance Measures

Dental Faculty Loan Repayment (DFLRP)

DFLRP Reporting Manual  | DFLRP Performance Measures

Postdoctoral Training in General Pediatric and Public Health Dentistry (PDD)

PDD Reporting Manual  | PDD Performance Measures

Predoctoral Training in General Dentistry, Pediatric Dentistry and Dental Public Health and Dental Hygiene (PD)

PD Reporting Manual | PD Performance Measures

State Oral Health Workforce Program (SOHWP)

SOHWP Reporting Manual | SOHWP Performance Measures

Public Health Workforce Development Grants

Health and Public Safety Workforce Resiliency Training Program (HPSWRTP)

HPSWRTP Reporting Manual  |  HPSWRTP Performance Measures

Public Health Scholarship Program (PHSP)

PHSP Reporting Manual | PHSP Performance Measures

Public Health Training Center (PHTC)

PHTC Reporting Manual | PHTC Performance Measures

Teaching Health Centers Grants

Teaching Health Center Graduate Medical Education (THCGME)

THCGME – T91 Reporting Manual | THCGME – T91 Performance Measures

THCGME T9C – Reporting Manual  | THCGME T9C – Performance Measures

Teaching Health Center Planning and Development (THCPD)

THCPD Reporting Manual  |  THCPD Performance Measures

U.S. Government Accountability Office

Grants Management: Observations on Challenges with Access, Use, and Oversight

Federal grants play a key role in funding national priorities, like responding to the COVID-19 pandemic. The government provides hundreds of billions of dollars for grants annually.

This testimony covers our body of work on federal grants management challenges, including:

• Capacity —financial and resource issues make it harder to access grants
• Streamlining —burdensome requirements for managing grants make programs more expensive
• Transparency —better public reporting of how grants are spent would improve government accountability
• Oversight —agencies should make sure that grants are awarded and used as intended

What GAO Found

GAO has identified challenges on federal grants management in its work spanning several decades, including in the following areas:

• Capacity. A lack of capacity for grant recipients can adversely affect their ability to successfully access, manage, and implement grant programs. For example, GAO's previous work on municipalities in fiscal crisis reported that the City of Flint, Michigan struggled to generate the local resources needed to make the city competitive for some federal grants. Federal agencies can help organizations mitigate capacity limitations through technical assistance and by making available federal or other revenue dedicated to covering the cost of grant administration and oversight.
• Streamlining. GAO's work has shown that when grants management requirements are duplicative or overly burdensome, agencies must direct resources toward meeting them. This can make an agency's programs and services less cost effective and increase burden for grant recipients. Addressing these challenges may achieve cost savings and result in greater efficiencies in grant programs. The federal government has continued efforts to examine and implement methods to streamline grants management and reduce recipient burden. For example, GAO recommended that OMB collect and share lessons learned from the use of grant flexibilities related to the COVID-19 pandemic.
• Transparency. Greater transparency of grant spending can help Congress and the public understand how and where federal grant funds are spent. However, GAO previously identified challenges related to the timeliness, completeness, and accuracy of grant data on USAspending.gov, the federal government's official source for spending data. Likewise, GAO and other relevant federal entities have identified challenges with the completeness and accuracy of subaward data displayed on USAspending.gov. GAO has made several recommendations to OMB and Treasury to improve the quality of data on USAspending.gov, and they have taken steps toward implementing them.
• Internal controls and oversight. GAO's work has shown that when awarding and managing federal grants, effective oversight and internal control is important to provide reasonable assurance to federal managers and taxpayers that grants are awarded properly, recipients are eligible, and federal grant funds are used as intended and in accordance with applicable laws and regulations. In 2021, GAO recommended that OMB incorporate appropriate measures to ensure that single audit guidance is issued timely and is responsive to users' input and needs. OMB stated that it issued its 2022 compliance guidance earlier than it has done in 15 years.

Why GAO Did This Study

Federal grants play an important role in funding national priorities. Some examples include increasing student access to higher education and helping to care for the economically disadvantaged by funding nutrition programs and housing assistance. Recently, grants have also provided a key tool for responding to the health and economic crisis caused by the COVID-19 pandemic and rebuilding the country's infrastructure.

Federal grants represent a substantial financial commitment. In fiscal year 2022, federal aid to tribal, state, local, and territorial governments—primarily through grants—was $1.2 trillion.

GAO has reviewed numerous aspects of federal grants management spanning several decades. A number of common themes have arisen from GAO's work and contribute to observations on long-standing challenges.

This statement is based on GAO's prior reports and testimony related to its body of work on federal grant management and focuses on long-standing challenges in the areas of capacity, streamlining, transparency, and internal control and oversight.

Recommendations

GAO has made many recommendations to improve the management and oversight of federal grants. Agencies have generally agreed with GAO, but work remains to fully implement several recommendations. GAO maintains that implementing the remaining recommendations will help to address grant management challenges.

Full Report

Gao contacts.

Jeff Arkin Director [email protected] (202) 512-6806

Office of Public Affairs

Chuck Young Managing Director [email protected] (202) 512-4800

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• Education, training and skills
• Further and higher education, skills and vocational training
• Further education financial management and data collection

Financial assurance: monitoring post-16 funding

We monitor the data reported to us as part of our assurance work to review how the funding system and funding rules operate.

Applies to England

Financial assurance: monitoring post-16 funding for 2023 to 2024, financial assurance: monitoring post-16 funding for 2022 to 2023, financial assurance: monitoring post-16 funding for 2021 to 2022, financial assurance: monitoring post-16 funding 2023 to 2024.

This document lists the areas that we are monitoring during the 2023 to 2024 funding year (1 August 2023 to 31 July 2024) and provides guidance on how to correct data quality or funding errors.

This document is for colleges, training providers and other providers who have a funding agreement with us to deliver:

• 16 to 19 study programmes
• 16 to 18 traineeships
• 19 to 24 traineeships
• adult education budget
• advanced leaner loans
• apprenticeships
• T Level transition programmes

Specifically, it is aimed at those staff who submit data to us and those who review data quality. We have included a summary of all the relevant rules and guidance to help you review your data returns and ensure funding is correct.

For all queries about funding reports please contact us using the online enquiry form .

We have added the Financial Assurance: Monitoring post-16 funding for 2023 to 2024 guidance.

We have updated the Financial Assurance: Monitoring post-16 funding for 2022 to 2023 guidance document.

We’ve updated the FRM43, 50 and 56 sections in the 2022 to 2023 document

Type of change: new reports Details of change: Two new reports published externally and available from R12 2021 to 2022: FRM43 – 16 to 19 study programme learners with no planned learning hours, who are not identified as requiring additional learning support through either an EHC plan or self-identified LLDD and health problems. FRM69 – Proportion of planned EEP hours is greater than or equal to 50% of total planned hours and learner is not recorded with high needs. Addition of Monitoring post-16 funding for the 2022 to 2023 academic year guidance.

We have added a guidance document with information about the apprenticeship off-the-job-training hours report (FRM37).

Type of change: revision Details of change: FRM37 – Apprenticeship off-the-job training hours below the minimum Now also reports programmes where actual off-the-job training hours are below the 20% minimum.

First published.

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An official website of the United States government Here's how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Annual Report on Funding Recommendations

Each year FTA is required by law to prepare an annual report to Congress recommending Capital Investment Grant projects for funding and listing the results of FTA evaluations and ratings of the projects. These reports are companion documents to the President’s budget requests to Congress each year.

• Annual Report on Funding Recommendations Fiscal Year 2025: Capital Investment Grants Program and Expedited Project Delivery Pilot Program
• Annual Report on Funding Recommendations Fiscal Year 2024: Capital Investment Grants Program and Expedited Project Delivery Pilot Program
• Annual Report on Funding Recommendations Fiscal Year 2023: Capital Investment Grants Program and Expedited Project Delivery Pilot Program
• Annual Report on Funding Recommendations Fiscal Year 2022: Capital Investment Grants Program and Expedited Project Delivery Pilot Program
• Proposed Allocation of Funds for Fiscal Year 2021: Capital Investment Grants Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2020: Capital Investment Grants Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2019: Capital Investment Grants Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2018: Capital Investment Grant Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2017: Capital Investment Grant Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2016: Capital Investment Grant Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2015: Capital Investment Grant Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2014: Capital Investment Grant Program (New Starts, Core Capacity and Small Starts)
• Proposed Allocation of Funds for Fiscal Year 2013
• Proposed Allocation of Funds for Fiscal Year 2012
• Proposed Allocation of Funds for Fiscal Year 2011
• Proposed Allocation of Funds for Fiscal Year 2010
• Proposed Allocation of Funds for Fiscal Year 2009
• Proposed Allocation of Funds for Fiscal Year 2008
• Proposed Allocation of Funds for Fiscal Year 2007
• Proposed Allocation of Funds for Fiscal Year 2006
• Proposed Allocation of Funds for Fiscal Year 2005
• Proposed Allocation of Funds for Fiscal Year 2004
• Proposed Allocation of Funds for Fiscal Year 2003
• Supplemental Report on New Starts FY 2002
• Proposed Allocation of Funds for Fiscal Year 2002
• Proposed Allocation of Funds for Fiscal Year 2001
• Proposed Allocation of Funds for Fiscal Year 2000
• Report on Funding Levels and Allocations of Funds for Transit Major Capital Investments (FY 1998)
• Report on Funding Levels and Allocations of Funds for Transit New Starts (FY 1997)

• Provider Relief

Reporting & Auditing

Program Update

With the passage of the Fiscal Responsibility Act of 2023 and related rescission of program funds, no further payments will be made to providers under the Provider Relief Fund or the American Rescue Plan Rural Distribution, including no reconsideration payments. Likewise, no additional claims payments will be made under the Uninsured Program or Coverage Assistance Fund. Per the Terms and Conditions of each Program, all reporting and auditing requirements will continue without disruption.

Reporting Period 6 is closed

• The Provider Relief Fund (PRF) Reporting Portal opened for Reporting Period 6 (RP6) on January 1, 2024, and closed March 31, 2024.
• Providers who reported unused funds are required to return funds to HRSA by April 30, 2024, at 11:59 p.m. ET to remain in compliance with PRF and/or ARP Rural reporting requirements. Visit the Returning Funds webpage for more details and instructions on returning funds to HRSA.
• As with previous Reporting Periods, providers who were required to report during Reporting Period 6 but missed the reporting deadline will be given an opportunity to submit a request to report late due to extenuating circumstances. Additional information about this opportunity is forthcoming.

Program update

HRSA began issuing Final Repayment Notices to recipients of Provider Relief Fund payments who are required to repay funds. For more information about this process, review the Repayment and Debt Collection  webpage. 

Providers can submit a  Decision Review  to request a review of HRSA’s decision to seek repayment. The Decision Review process is only for providers that have received a Final Repayment Notice and do not agree with the repayment amount or reason(s) contained in this Notice.

Post-Payment Notice of Reporting Requirements

HRSA published an updated PRF Distributions and American Rescue Plan (ARP) Rural Distribution Post-Payment Notice of Reporting Requirements (PDF - 344 KB)  on April 7, 2023. The Notice supersedes all previous Notices of Reporting Requirements. Key updates included guidance concerning the use of PRF and ARP Rural payments for lost revenues incurred within the period of availability up to the end of the Public Health Emergency.

Upcoming reporting periods:

• Reporting Period 7 opens on July 1, 2024

Request to Report Late Due to Extenuating Circumstances

Providers who experienced one or more extenuating circumstances that prevented them from submitting a completed PRF and/or ARP Rural Report by the deadline are offered a one-time opportunity to submit a Request to Report Late Due to Extenuating Circumstance. The opportunities to submit late reports for RP1, RP2, RP3, RP4, and RP5 have passed. Information for the Reporting Period 6 (RP6) opportunity to request to report late is forthcoming.

Review the Request to Report Late Due to Extenuating Circumstances webpage for more details in this process.

Reporting on your use of funds

Providers who accepted PRF and/or ARP Rural payment(s) agreed to the Terms and Conditions of the programs, which included a requirement to report on the use of the funds. Reporting Periods are associated with the date a payment(s) was received. Reporting is an important process in understanding how the program had an impact nationwide. Providers who do not submit a completed report will be considered non-compliant with the Terms and Conditions.

Providers are strongly encouraged to complete their report in the PRF Reporting Portal by the deadlines indicated in the Post-Payment Notice of Reporting Requirements (PDF - 344 KB)  in order to remain in compliance with the Terms and Conditions of their PRF and/or ARP Rural payment(s).

Providers who were required to report in Reporting Periods 1, 2, 3, 4, and/or 5

Providers who received one or more PRF and/or ARP Rural payments totaling greater than $10,000 in the aggregate during a Payment Received Period were required to report on use of funds applicable Reporting Periods.

• Providers were required to report in RP1 on payments received between April 10, 2020, and June 30, 2020.
• Providers were required to report in RP2 on payments received between July 1, 2020, and December 31, 2020.
• Providers were required to report in RP3 on payments received between January 1, 2021, and June 30, 2021.
• Providers were required to report in RP4 on payments received between July 1, 2021, and December 31, 2021.
• Providers were required to report in RP5 on payments received between January 1, 2022, and June 30, 2022.
• Providers were required to report in RP6 on payments received between July 1, 2022, and December 21, 2022.

HRSA began issuing Final Repayment Notices to recipients of Provider Relief Fund payments who did not report in an applicable reporting period and are required to repay funds. For more information about this process, review the Repayment and Debt Collection webpage . 

View more important dates for reporting .

Need help with reporting?

We have detailed answers to common questions related to reporting requirements and auditing. Read the Reporting and Auditing FAQ .

For all other questions related to reporting, call the Provider Support Line at 866-569-3522 ; for TTY dial 711. Hours of operation are 8 a.m. to 8 p.m. CT, Monday through Friday. Hours are subject to change.

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OMB’s new guidance, RFI boost grant modernization efforts

OMB’s 2024 Revisions of the Uniform Grants Guidance aim to streamline, simplify and expand the overall reach of the $1.2 trillion that agencies award each yea...

The long-awaited and much-anticipated update to the basic management standards for the federal grants community is out. The Office of Management and Budget’s 2024 Revisions of the Uniform Grants Guidance aim to streamline, simplify and expand the overall reach of the $1.2 trillion in grants and cooperative assistance agencies pay out each year.

“Terms like federal financial assistance and Uniform Grant Guidance may sound mundane or, perhaps, a little bit bureaucratic. But it’s really the plumbing of our federal programs, and plumbing matters,” said Jason Miller, OMB’s deputy director for management, at an event in the White House yesterday celebrating the roll out of the guidance. “I’m particularly proud of one area of this guidance, something our team has been really focused on from the get go, ensuring that an overhaul to this guidance lowers burden on recipients. Of course, we need strong and clear rules for how federal funds are spent. But those rules should add value not create check the box burdens and red tape, even when well-intended. [Red tape] increases costs and reduces the amount of federal funding recipients can spend on delivering outcomes. Lowering burden, which is exactly what this new guidance will do, means that we get more value from every dollar, shifting minutes and shifting dollars from administrative work and overhead to mission work.”

The guidance , which hasn’t been updated since 2020 and hasn’t seen a significant update since OMB issued the initial standards in 2014, aims to revamp the grants oversight and delivery process in several ways. First, OMB says it instructs agencies to make grant announcements as clear and concise as possible. It also provides a template for agencies when developing notice of funding opportunity (NOFO).

Miller said through this streamline template, agencies are directed to use plain language and write in a manner and a level that is accessible for any potential applicant.

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“We’re broadening the pool of potential recipients, for example, by ensuring federal agencies can now use languages other than English and conducting their work. The guidance has been fully rewritten from top to bottom in plain English. So it’s clear, consistent and more accessible and understandable to everyone will say the guidance, we believe strengthens accountability and integrity, accountability and burden reduction should be symbiotic not in conflict with one another,” he said. “In fact, if the language is simple. It makes compliance easier. It makes oversight more consistent, because the updated guidance fixes language that led some federal agencies to interpret the guidance differently than other federal agencies.”

HHS grants pilot shows promise

The Department of Health and Human Services recently piloted the new approach to NOFOs.

Andrea Palm, the deputy secretary of HHS, said the pilot showed that reducing the number of pages that make up NOFOs can be done and the grant still meets all the compliance and outcome goals.

“It’s been my experience at HHS, that over time, you just keep adding pieces of paper, but nobody ever looks to see which of those could be peeled back. Are they still necessary? Or is there duplication? Does it add value? Is it really helping us deliver? So really taking a look at all of those things, and only including necessary information is a way in which we can simplify this process, make it more accessible to communities all across the country and be really clear about the eligibility requirements,” Palm said. “These updates, we believe, allow for greater flexibility and a design of a NOFO that’s much more intuitive, that allows us to get really where we need to be in a more efficient way.”

OMB also believes its update will make it easier for eligible recipients, including in underserved communities, to access funding. The updates also make it easier for recipients to use federal funds to invest in the continuous improvement of their programs by using the money to support evaluation , data gathering and analysis and community engagement.

Miller said the Council of Federal Financial Assistance (COFFA), which OMB established in October , will lead the implementation of the updated guidance over the next year or more.

This update to the uniform guidance comes as the Grants modernization effort is picking up steam.

RFI to seeking feedback from providers

Andrea Sampanis, the acting director of the Grants Quality Service Management Office (QSMO) in the Department of Health and Human Services, said the guidance, a new request for information and several other initiatives are part of the long-term grants modernization effort.

         Read more: Management

The Grants QSMO released the RFI on Tuesday and it will remain open through April 30.

The QSMO will use results from the RFI as part of its evaluation of commercial options for grants management systems and services to expand and improve the current marketplace tools for federal awarding agencies to take advantage of in the coming years.

“We’ve always used Medallia software to ourselves to bring that feedback in. As we are pushing out our RFI for commercial vendor research, we’re actually updating some of the questions based on feedback we get in those Medallia surveys, either from vendors that give us feedback, but mostly from our buying agencies to make sure I’m asking the questions that they have so that they don’t have to go ask vendors all separately,” Sampanis said in an interview with Federal News Network. “This is very similar to the other one and we do this on an annual basis. Unlike the financial management QSMO which has a special item number (SIN) on the GSA schedules, our process is different. We, instead, are working with GSA’s Federal Acquisition Service on what we call the catalogue of market research. But in order to do that approach, we have to keep it up to date. So we’re going to start doing the survey every other year because in the beginning, the marketplace was changing a lot. Now I think we’re feeling good, we have a really good grasp on it. Obviously, we’ll always engage with vendors.”

Along with the RFI, Sampanis said more agencies are taking advantage of the shared services provided through the QSMO marketplace .

Migrations to shared services happening

Over the last year, the National Institutes of Health’s eRA and HHS’s GrantSolutions have brought on or started the process to bring on the departments of Commerce, Agriculture, Labor and parts of Veterans Affairs into its shared service systems.

“That said they can’t really handle all that capacity. So we’re really excited that we have partners in the commercial space to create our catalog of market research, and really help agencies save a lot of time when their needs can’t be met by the federal space. We help them save some time in acquiring those federal or those commercial solutions,” Sampanis said. “We have one quote it says working with the Grants QSMO market research puts us 1,000 steps ahead in our procurement. That’s really our goal to speed up the acquisition and give them a lot more buying confidence that they know when they go to the vendors on our catalog, they’re going to meet their standards. They’re going to be compliant with 2 CFR 200 [OMB’s new guidance]. Other people have used them. It just lets them really focus their attention on a fewer amount of providers.”

Sampanis added that the Grants QSMO team meets with the grant experts in agencies as well as agency chief information officers more and more to answer questions about the security and technology behind these shared services. And then, they help the agencies reviewing potential options when they decide its time to move off their legacy grant systems.

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At Commerce, for instance, they are moving off of three custom applications that eventually will be decommissioned when they fully implement the NIH eRA system.

Labor is getting away from a 30-year-old custom built system.

Sampanis said the marketplace current includes seven grant shared services options, mainly around awards management with integrations with SAM.gov, Login.gov and Grants.gov.

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Targeted Federal Homelessness Funding: How the President’s 2025 Budget Compares

The president's budget targets more than $10 billion in federal funding for homelessness assistance programs. ( Click to read the USICH director's statement on the budget .)

The budget represents an overall 11% increase from 2023 enacted funding and more funding for key programs, including:

• 40% increase for Health Care for the Homeless
• 16% increase for HUD-VA Supportive Housing
• 12% for Homeless Assistance Grants
• 10% increase   for Transitional Housing Assistance Grants to Victims of Sexual Assault

Click to view fact sheet on targeted federal homelessness funding

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Hospitals Must Get Written Patient Consent for Pelvic Exams, H.H.S. Says

In a letter to teaching hospitals, the federal health agency said that institutions could lose Medicare funding if they didn’t comply.

By Emma Goldberg

The Department of Health and Human Services said on Monday that hospitals must obtain written informed consent from patients before they undergo sensitive examinations — like pelvis and prostate exams — especially if the patients will be under anesthesia.

A New York Times investigation in 2020 found that hospitals, doctors and doctors in training sometimes conducted pelvic exams on women who were under anesthesia, even when those exams were not medically necessary and when the patient had not authorized them. Sometimes these exams were done only for the educational benefit of medical trainees.

On Monday, the secretary of Health and Human Services, along with top officials from the department’s Centers for Medicare and Medicaid Services and Office for Civil Rights, sent a letter to the country’s teaching hospitals and medical schools denouncing the practice of doctors and students conducting the exams without explicit consent.

“The Department is aware of media reports as well as medical and scientific literature highlighting instances where, as part of medical students’ courses of study and training, patients have been subjected to sensitive and intimate examinations,” the letter said. “It is critically important that hospitals set clear guidelines to ensure providers and trainees performing these examinations first obtain and document informed consent.”

The department issued a set of guidelines clarifying a longstanding requirement that hospitals must obtain written informed consent as a condition for participating in Medicare and Medicaid programs.

“Patients who are participating in future clinicians’ education should be aware, should have the opportunity to consent, should be given the same opportunity to participate in that education that they would be given if they were awake and fully clothed,” said Ashley Weitz, who underwent an unauthorized pelvic exam while she was under sedation in an emergency room. “We can only expect to have better trust in medicine when both patients and providers can expect a standard of care that prioritizes patient consent.”

Emma Goldberg is a business reporter covering workplace culture and the ways work is evolving in a time of social and technological change. More about Emma Goldberg

U.S. Department of the Treasury

Capital projects fund.

The Capital Projects Fund (CPF) provides $10 billion to states, territories, freely associated states, and Tribal governments to fund critical capital projects that enable work, education, and health monitoring in response to the public health emergency.  These funds are addressing many challenges laid bare by the pandemic, especially in rural America, Tribal communities, and low- and moderate-income communities, helping to ensure that all communities have access to the high-quality modern infrastructure, including broadband, needed to access critical services. 

Program recipients with questions about reporting, technical issues, eligible uses of funds, or other items click here for self-service resources.

The American Rescue Plan provides $10 billion for payments to eligible governments to carry out critical capital projects that directly enable work, education, and health monitoring, including remote options, in response to the public health emergency.

CAPITAL PROJECTS FUND ANNOUNCES $10 MILLION IN FUNDING TO NEW MEXICO

On March 15, 2024, the Capital Projects Fund announced the award of $10 million to New Mexico to construct and upgrade seven libraries and family resource centers within the state’s tribal communities to ensure Native American residents have access to work, education, and health monitoring services and programming. This award is in addition to $117 million in CPF broadband infrastructure funding that Treasury announced in 2022.

More information about the award can be found in the full press release, Biden-Harris Administration Announces New Funding to Expand High Speed Internet in New Mexico Tribal Communities as Part of President Biden’s Investing in America Agenda , and in the award fact sheet:

• New Mexico CPF Award Fact Sheet

The Treasury Department began announcing  state awards in June 2022 . To date, CPF has awarded approximately $9.6 billion for broadband, digital technology, and multi-purpose community center projects in all states and the District of Columbia, which states estimate will reach over two million locations, in addition to the hundreds of thousands of individuals who will be served annually by multi-purpose community facilities.

Funding objectives

The COVID-19 public health emergency revealed and continues to reinforce our understanding that communities without access to high-quality modern infrastructure, including broadband, face impediments to fully participating in aspects of daily life, such as remote work, telehealth, and distance learning.  Treasury is launching the Capital Projects Fund to allow recipients to invest in capital assets that meet communities’ critical needs in the short- and long-term, with a key emphasis on making funding available for broadband infrastructure.  The Capital Projects Fund aims to:

• Directly support recovery from the COVID-19 public health emergency by strengthening and improving the infrastructure necessary for participation in work, education, and health monitoring that will last beyond the pandemic.
• Enable investments in capital assets designed to address inequities in access to critical services.
• Contribute to the Administration’s goal of providing every American with the modern infrastructure necessary to access critical services, including a high-quality and affordable broadband internet connection.

A key priority of this program is to make funding available for reliable, affordable broadband infrastructure and other digital connectivity technology projects.  Recipients may also use funds for certain other capital projects, such as multi-purpose community facilities, that enable work, education, and healthcare monitoring, including remote options.  The program encourages recipients to focus on economically distressed areas, support community empowerment, and adopt strong labor practices.

Capital Projects Fund applicants should review the detailed information provided in Section I of the Capital Projects Fund Guidance:

• Capital Projects Fund Guidance for States, Territories, and Freely Associated States
• Capital Projects Fund Guidance for Tribal Governments

KEY CPF DEADLINES

Eligible states, territories, and freely associated states may now submit Grant Plans through the Treasury Submission Portal. Tribal governments are able to apply for their allocation of the Capital Projects Fund through the Treasury Submission Portal.

Additional information about how to apply for Capital Projects Fund grant funding can be found in Section II of the Capital Projects Fund Guidance:

All eligible applicants must carefully read the Capital Projects Fund Guidance regarding the process for requesting funding. Tribal Governments may also visit the Capital Projects Fund Tribal Governments page for additional details.

Funding Amounts

Congress has allocated funding from the Capital Projects Fund to states, the District of Columbia, and Puerto Rico; territories and freely associated states; and Tribal governments and the State of Hawaii (for Native Hawaiian Programs). These allocations include:

Allocation Information

Treasury has published detailed allocation information for the Capital Projects Fund:

States, Territories & Freely Associated States

• Allocation for States
• Allocations for Territories & Freely Associated States
• Allocation Methodology for States, Territories & Freely Associated States

Tribal Governments & the State of Hawaii (for Native Hawaiian Programs)

Each Tribal government and the State of Hawaii (for Native Hawaiian Programs) are allocated an equal amount of approximately $167,504 in line with the statute’s requirements to allocate funds to these governments in “equal shares.”

• Allocation Methodology for Tribal Governments & State of Hawaii (for Native Hawaiian Programs)

Eligible Projects

For a capital project to be an eligible use of Capital Projects Fund grant funds, it must meet all of the following criteria:

• The capital project invests in capital assets designed to directly enable work, education, and health monitoring.
• The capital project is designed to address a critical need that resulted from or was made apparent or exacerbated by the COVID-19 public health emergency.
• The capital project is designed to address a critical need of the community to be served by it.

The following capital projects are identified in the Capital Projects Fund Guidance as being eligible uses of Capital Projects Fund grant funding:

• Broadband Infrastructure Projects : the construction and deployment of broadband infrastructure designed to deliver service that reliably meets or exceeds symmetrical speeds of 100Mbps so that communities have future-proof infrastructure to serve their long-term needs.
• Digital Connectivity Technology Projects : the purchase or installation of devices and equipment, such as laptops, tablets, desktop personal computers, and public Wi-Fi equipment, to facilitate broadband internet access for communities where affordability is a barrier to broadband adoption and use.
• Multi-Purpose Community Facility Projects : the construction or improvement of buildings designed to jointly and directly enable work, education, and health monitoring located in communities with critical need for the project.

Case-by-Case Review : In addition to the eligible Capital Projects identified above, recipients may propose a different use of funds.  Such uses must meet the statutory criteria, and recipients will be required to demonstrate that any such projects satisfy the eligibility criteria identified in the Capital Projects Fund Guidance.

Capital Projects Fund grant funding can also be used for the ancillary costs related to eligible capital projects that are necessary to put the asset to full use.  For example, if an applicant plans for Digital Connectivity Technology Projects, Capital Projects Fund awards can be used to provide digital literacy training to community members so that they gain the knowledge and skills necessary to make full use of the devices in order to conduct activities related to education, work, and health monitoring.

Recipient Compliance and Reporting

Capital Projects Fund recipients are required to meet certain compliance and reporting requirements.  Recipient reporting requirements vary by eligible use and project type.

On June 7, 2023, Treasury updated the Capital Projects Fund Compliance and Reporting Guidance for States, Territories, and Freely Associated States . Treasury also published the Capital Projects Fund Compliance and Reporting Guidance for Tribal Entities . For additional details on compliance and reporting, visit the CPF Recipient Compliance and Reporting Responsibilities webpage .

General Inquiries

For general questions about the Capital Projects Fund, please email [email protected]

Receive Updates

Program Updates

Fact Sheet (January 25, 2022)

Statement on Purpose and Process (May 10, 2021)

[Archive] How to Apply for CPF Funding (Winter 2021)

The U.S. Department of the Treasury would like to recognize its partnership with the U.S. Department of Commerce, National Telecommunications and Information Administration (NTIA) in support of its work on the Capital Projects Fund.

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