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How to Make a PowerPoint into a Video in Under 5 Minutes

  • how to make a powerpoint into a video

how to make a video presentation using powerpoint 2010

PowerPoint is, by far, the most popular tool people use to make presentations , whether for school projects or work-related activities, such as staff training or pitching a product idea to investors. 

PowerPoint is genuinely a great tool. It’s simple and easy to use, offers hundreds of themes, and if you spend a bit of time playing around with all the different options inside the program, you can make professional presentations that will captivate your audience. 

The only issue regarding PowerPoint—more specifically, presentations in general—is the limited usability of PPT files. You can’t upload a presentation on YouTube , for example. You could technically share it on your website or on social media, but a presentation without a presenter is just a random compilation of images.

Unless the person who created the presentation takes the time to weave the story, explain all the concepts, and expand on the bullet points the audience sees on the slides, the presentation won’t have the desired impact. 

Does that mean that presentations are only viable in a face-to-face setting? Not exactly. There are a number of different ways to utilize presentations, but they all involve converting the PPT file into a video . 

Now, the question begs itself— how do you make a video out of a presentation?

Turn PPTs into engaging videos

With InVideo’s online editor

Turn PPTs into engaging videos

Creating a Video from PowerPoint

The first thing that will go through most people’s minds is a webinar. When you stop to think about it, a webinar is nothing more than a glorified presentation. Someone takes the time to record themselves as they’re going through all the different slides and explaining everything in detail. 

A webinar is a rather specific form of content, and it takes a lot of time and effort to put one together and to get enough people to watch it to make it worthwhile. Unless you’re an experienced salesperson who is adamant about selling a product and firmly believes that the best way to do so is to blabber about it for two hours, you’re probably looking for a faster, less painstaking way to turn a PowerPoint into a video.

Thankfully, there are a number of different ways to do so. In fact, PowerPoint itself gives you the option to convert the presentation into a video. In this article, we’ll walk you through the entire process step by step and show you how to make a video PPT using all the different versions of the program. 

How to make a video from PowerPoint?(Office 365, PowerPoint 2019, PowerPoint 2016)

Although the option is there, keep in mind that it’s not as simple as clicking a Convert to video button. You do need to record narration and laser point gestures (mouse movement on-screen) beforehand.

The reason for that is simple and technical in nature—unless you record narration and timings beforehand, PowerPoint will default to five seconds per slide when creating a video. 

You can change this by clicking the upward arrow next to the Timing under the Create a Video option, but keep in mind that you’ll be adjusting the time for all slides simultaneously. There is no option to adjust how long each individual slide will appear on the screen.  

If you want to use different timings per slide, as well as record narration, select the Recording option inside PowerPoint and create a video. 

Here’s how you’ll enable recording inside Office 365 PowerPoint, as well as PowerPoint 2019 and 2016:

1. Click on File and select Options on the left-hand side of the screen 2. Choose Customize Ribbon (A) from the drop-down menu 3. Check Recording (B) in the pop-up window and hit OK (C)

Enabling Recording in PowerPoint

Image source: Microsoft

You’ll see a new option appear on your screen under the Recording tab, titled Record Slide Show. Clicking on the downward pointing arrow will allow you to choose whether you want to start recording the slideshow from the start or from the slide you’re currently on. 

You can also choose to record the narration as audio or video, and you will be able to leverage a variety of different tools, such as pens and markers, to highlight certain elements on your slides.  

As you’re recording, the red circle next to the Record Slide Show button will be blinking, indicating that the audio and/or video is being captured. Once you go through all the slides, you can either:

- Click on the square Stop button - Press S on your keyboard. 

Exporting your video

The easiest way to export the video you just recorded is to navigate to the Recording tab and select Export to Video . This will open up a new menu, and PowerPoint will prompt you to choose the video quality. 

One thing to keep in mind is that the Ultra HD option is available only on Windows 10 . 

Next up, you’ll need to either set the timings for the slides or select the Use Recorded Timings and Narration option. 

Then, click on Create a Video , name your file, and choose where you want to save it. 

Finally, select the Save as Type option and choose between two available formats:

- MPEG-4 Video - Windows Media Video

PowerPoint will start converting the slideshow into a video automatically. Depending on the video quality and length, this process might take a while, so we suggest timing it so that you don’t have to use the computer during that time. For larger, Full HD or Ultra HD videos, it’s best to keep the program running overnight.

PowerPoint 2013

One notable difference with the 2013 version of PowerPoint is that the video quality options are slightly different. Ultra HD (4K) was just entering the scene, and not a lot of people owned devices that supported the 3840 × 2160 video resolution, so it’s no surprise that the option doesn’t exist in this version. 

The interface didn’t change much over the years, so if you happen to be running PowerPoint 2013, you’ll go through the exact same process as with the newer versions of the program:

1. Navigate to File , click Export , and choose to Create a Video 2. Select the resolution 3. Set timing parameters or use recorded timings and narration 4. Click on Create Video 5. Choose Save as Type and select between MPEG-4 or Windows Media Video 

PowerPoint 2010

If you are still using the 10-year-old version of PowerPoint, the options for creating a video out of your slideshow will be a bit different. 

The first thing to keep in mind is that PowerPoint 2010 only supports .mp4 files and that the maximum resolution for the videos is 1290 x 720, which isn’t exactly ideal. If you want to create a professional-looking video from your PowerPoint presentation to share with business partners or your audience, you might want to consider a less restrictive alternative. 

Here’s how you would turn your slideshow into a video in this outdated version of the program:

1. Select Save & Send under File 2. Choose the option Create a Video at the very bottom of the right-hand side of the screen 3. Find the Create a Video tab if you want to see the available video quality options 4. Click on the downward-pointing arrow next to the Computer & HD Displays option and choose from the three available options 5. Choose between Use and Don’t Use Recorded Timings and Narration depending on whether you want to use recorded timings and narration 6. Click on Create a Video , name it, choose the destination folder, and hit Save 

PowerPoint Video Drawbacks

It’s always great when you can use the same tool for various different tasks. In the case of PowerPoint, you can both create the presentation within the program and convert it into a video on the spot. 

That said, PowerPoint isn’t a video editing tool . What we mean by this is that you are severely limited in terms of what you can do with the video you create from your PPT. There are no transitions, you can’t leverage fade-ins and fade-outs, and there is no music, among other things.

No matter how you look at it, the videos created through PowerPoint will be bland. PowerPoint’s PPT to video conversion might get the job done if your only goal is to share a presentation internally with your team. Even then, it only makes sense in a remote work environment, where you can’t physically hold the presentation to your coworkers. 

If you’re planning on using the presentation as a core part of your marketing strategy , then the video quality—and we don’t mean the resolution here—you’ll get from PowerPoint won’t suffice. No matter how professional you sound during the narration, the videos created through PowerPoint will still give off the impression that you didn’t try all that hard. 

When you see the production value of the videos that businesses share on their websites, YouTube channels , and social media, it’s painfully obvious that PowerPoint videos can’t compete. This doesn’t mean you have to spend months learning video editing or spend a small fortune hiring a professional videographer to make and edit the videos for you. 

With InVideo, a powerful yet easy-to-use online video editor , you can create stunning videos from your presentations in minutes! We’ll walk you through the whole process to show you how easy it is to create breathtaking videos from presentations with InVideo . 

How to make a video from a PowerPoint Presentation using InVideo?

Videos are quickly becoming an integral part of every business’s marketing strategy. Whether you’re a startup, an enterprise, a medium-size business, or a solo entrepreneur, you will need to use videos if you want to attract as much traffic to your website as possible. The same goes for influencers and bloggers—videos beat any other type of content when it comes to user engagement. 

InVideo makes video editing quick, easy, and fun. Thanks to our intuitive, drag-and-drop video editor , professionally designed video templates , and an extensive library of photos and audio tracks, you can create killer videos in no time, even if you have absolutely no video editing experience.

Our platform is cloud-based, meaning you can access it from any browser on your computer and laptop. This also means that your video editing capabilities won’t depend on how powerful your machine is, meaning you can create HD and Ultra HD videos even with a low-end PC or laptop.

The best part about InVideo is the fact that you can export up to 60 videos per month for free! With our free plan , you’ll have access to all of InVideo’s features so that you can play around with all the different options and learn video editing at your own pace. We also have dozens of video editing tutorials for different use-cases, so you can get started right away. 

Creating videos from photos and PowerPoint presentations is one of many things you can do with InVideo. 

Here’s are the simple steps you can follow to create a stunning video from your presentation with InVideo:

Step 1: Create an account

To get started, you’ll need to create an account.  

Navigate to our website and click Sign Up in the top right corner. Input your email, set up your password, and you’re good to go. We’ll never ask you for your credit card information or phone number. We won’t bombard you with emails either—we hate spam as much as you do. 

Step 2: Select a Template or start from scratch

Once you log in, you’ll see several different options on the homepage:

InVideo  Video Editor Homepage

The Pre-made Templates option will be selected by default. While there are over 5000 stunning video templates in our library, we strongly suggest that you go with the Blank Template option for this purpose. 

You will be starting from scratch, but it’s not as scary as it might sound. The blank template is the most convenient option since you’ll be treating each slide as a separate scene and editing them individually. Here’s how to do it: 

- Choose how long each slide appears on the screen - Add the appropriate narration - Throw in effects , filters, transitions , etc.

Step 3: Upload your media

Assuming you are the one who created the presentation, you should have all the necessary media on your device—photos, slides, and the script . To add it to the video, you’ll first need to upload it through our video editor .

From the menu on the left, select the Uploads option and click on the Upload button at the bottom of the screen. 

Uploading Files in InVideo

You can upload files up to 800MB at a time. If you have all the photos neatly sorted into a folder, you can upload the entire folder in one go. All the media you upload will be available immediately to the left of your video—for this and all future projects—and you can drag and drop images to the center of the screen to add them to the timeline.

Step 4: Add the photos

Let’s start with a single scene—the intro of your presentation. Drag and drop the desired image from the Uploads library onto the screen to add it to the scene. 

Easy-To-Use Drag & Drop Interface in InVideo

The video editor will show you what the image will look like in the video. When you drop the photo, you’ll need to select one of the two options:

- Replace - Add as a layer

Choosing the Action in Video Editor

If the slide consists of a single image, choose Replace. Since we’re not using a pre-made template here, the image you chose will replace the black background.

If you would like to add additional images on top of it—such as graphs, screenshots, product photos, or lifestyle images—drag and drop them to the center of the screen once again, but this time select the Add as a Layer option. This will put the new image on top (in front) of the background one, making the first one act as a backdrop. 

Step 5: Edit the Scenes and add text

By default, scenes will be about five to six seconds long, which probably isn’t sufficient for the narration. You can edit how long each slide—referred to as a scene in the video editor—will be on the screen for on the timeline.

Timeline Editing in InVideo Editor

The image above shows the basic timeline, which is great for having an overview of all your scenes. To edit a specific scene, click on it on the timeline and select the Advanced Timeline option in the top right corner. 

Advanced Timeline option

On the left side, you’ll see all the different elements that make up the scene. Select each one you’d like to edit, whether it’s a logo, the text, or the image itself. 

The middle of the timeline is reserved for the length of the scene. To adjust how long this scene will be in the video, move the sliders left or right. The duration of the scene will always be displayed in the center.

On the right side, you’ll be able to zoom in and out, so you can edit the timeline more easily. 

As far as text editing is concerned, you can do so either from the timeline or by selecting the text box on the screen. You’ll be able to drag and drop the text box to adjust the positioning, rotate the text, change the colors and font, and more. To add multiple text boxes, select the Text option from the left-hand menu and drag and drop the new box onto the screen.

InVideo Text Editing

Step 6: Add narration

All that’s left to do is add narration. If you’ve recorded the audio already, you can add it through Uploads , the same way you did with photos. If not, you can add a voice-over to each individual scene. Select the Add VO option and import an existing voice-over or choose to record it on the spot. 

InVideo Voice-Over Options

Step 7: Export the Video

After you record or upload the VO, add the photos, and edit the length of each scene, you’re good to go. You can play around with filters, effects, and transitions if you’d like, but the base video is complete and ready to be shared with the world! 

All that’s left to do is to click on Export in the top right corner and wait for the video to render. After a few minutes, depending on the video’s length, you’ll be able to download it, post it on YouTube and social media, or copy the shareable link and use the video in your marketing campaigns. 

Turn your PPTs into epic videos

Without spending hours on editing

Turn your PPTs into epic videos

That’s how easy it is to create stunning videos with InVideo. Click here to get started today for free and turn your PowerPoint presentations into breathtaking videos in no time! 

Let’s create superb videos

How to Turn a Presentation into a Video in Powerpoint 2010

You may find that you need to turn a Powerpoint presentation into a video if you are going to be giving that presentation somewhere and won’t have access to Powerpoint, or if you need to display the presentation in a spot where a slideshow would be impractical.

Your first thought might be that you need separate software to convert your slideshow to a video, but you can actually do everything you need to directly from Powerpoint 2010.

Powerpoint slideshows are a great way to convey information to an audience. You can show text and images on each slide, allowing you to convey your ideas in a visually appealing way.

But another great medium for visually showing your information to an audience in a video which can, in many cases, be easier to show to people than a slideshow. But if you do not have a lot of experience making videos, then the process can be a little intimidating.

Fortunately, Powerpoint 2010 has a tool within the program that will allow you to easily convert your slideshow to a video file.

How to Convert a Powerpoint Slideshow to a Video

If you are looking to put information on the Internet for an audience, then one of the best ways is to turn your content into a lot of different types of files. Two types of files that you can easily share across the Internet are Powerpoint slideshows, at sites like Slideshare.net , and video files, at places like Youtube.com . By using the video creation utility within Powerpoint 2010 you can really simplify this process by creating a video file from your existing Powerpoint slideshow.

Step 1: Double-click your Powerpoint 2010 slideshow to open it.

Step 2: Click the File tab at the top-left corner of the window.

Step 3: Click Save & Send in the column at the left side of the window.

powerpoint 2010 save and send

Step 4: Click the Create a Video button under File Types at the center of the window.

powerpoint 2010 create a video

Step 5: Click the Computer & HD Displays drop-down menu at the right side of the window to choose a resolution for your video, then choose whether to use timings and narrations.

Step 6: Click the arrows to the right of Seconds to spend on each slide and select a duration option, then click the Create Video button.

create a video from a powerpoint 2010 slideshow

Step 7: Type a name for the video into the File name field, then click the Save button at the bottom of the window.

Now that you know how to turn a presentation into a video in Powerpoint 2010, you can make it a little easier to generate multiple types of media from a single file.

Summary – How to make a Powerpoint into a video

  • Open Powerpoint 2010, then click the File tab.
  • Click the Save & Send button in the left column.
  • Click the Create a Video button.
  • Select your video resolution, as well as Timing and Narrations settings.
  • Choose the number of seconds to spend on each slide.
  • Click the Create Video button.

If you are going to be sharing this video file with others, it may be too large to send through email. A good way to share large videos is to either upload them to YouTube , or to upload them to an online cloud storage service like Dropbox and share the link to the file from there.

Matthew Burleigh Solve Your Tech

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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PowerPoint 2010  - Getting Started with PowerPoint

Powerpoint 2010  -, getting started with powerpoint, powerpoint 2010 getting started with powerpoint.

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PowerPoint 2010: Getting Started with PowerPoint

Lesson 1: getting started with powerpoint, introduction.

PowerPoint 2010

PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that can include animation, narration, images, and videos. In this lesson, you will learn your way around the PowerPoint 2010 environment , including getting to know the new Backstage view .

We will also show you how to use and modify the Ribbon and the Quick Access toolbar , in addition to learning how to create new presentations and open existing files .

Getting to know PowerPoint 2010

If you are familiar with PowerPoint 2007, you'll notice that there aren't too many changes to the 2010 interface other than Backstage view , which we'll cover later in this lesson.

However, if you are new to PowerPoint, you will first need to take some time to learn about slides and how to navigate PowerPoint .

Navigating PowerPoint to create a slide presentation

PowerPoint uses slides to build a presentation . To create an engaging presentation, PowerPoint allows you to add text, bulleted lists, images, charts, and video to your slides. You can add as many slides as you want to a presentation, and at any time you can view or play back your presentation by selecting one of the slide show play options.

Click the buttons in the interactive below to learn how to navigate and interact with slides in the PowerPoint window.

labeled graphic

Quick Access Toolbar

The Quick Access toolbar lets you access common commands no matter which tab you are on in the Ribbon. By default, it shows the Save , Undo , and Repeat commands. You can add other commands to make it more convenient.

how to make a video presentation using powerpoint 2010

Zoom Control

Click and drag the slider to use the Zoom control. The number to the left of the slider bar reflects the zoom percentage.

You can also choose the Fit slide to current window button.

how to make a video presentation using powerpoint 2010

Slide Views

Adjust your slide view by choosing one of the following:

• Normal view is selected by default and shows the Slide and Outline tabs, along with displaying the current slide.

• Slide Sorter view displays smaller versions of all of the slides in the presentation.

• Reading view displays only the slides with buttons at the bottom of the screen for navigation.

• Slide Show will play your slides as an actual presentation.

how to make a video presentation using powerpoint 2010

You can also navigate your slide show by clicking and dragging the scroll bar or by selecting the Previous Slide and Next Slide arrows.

how to make a video presentation using powerpoint 2010

Outline Tab

The Outline tab conveniently displays the text content of each slide. You can edit your text directly from the outline view.

how to make a video presentation using powerpoint 2010

The Slides tab allows you to view and work with the slides in your presentation. You can add , delete , duplicate , and rearrange slides in the Slides tab. You can also add sections to the Slides tab to organize and divide your slides.

how to make a video presentation using powerpoint 2010

The Ribbon contains all of the commands you will need in order to perform common tasks. It has multiple tabs, each with several groups of commands, and you can add your own tabs to customize your favorites.

In addition, special tools tabs will appear when you're formatting certain items, like images and tables.

how to make a video presentation using powerpoint 2010

Working with your PowerPoint environment

The Ribbon and Quick Access toolbar are where you will find the commands you need to perform common tasks in PowerPoint. If you are familiar with PowerPoint 2007, you will find that the main difference in the PowerPoint 2010 Ribbon is that commands such as Open and Print are now housed in Backstage view .

The Ribbon contains multiple tabs , each with several groups of commands. Some tabs, like Drawing Tools or Table Tools , may appear only when you are working with certain items like images or tables. In addition, you can add your own customized tabs that contain your favorite commands.

PowerPoint Ribbon

Certain programs, such as Adobe Acrobat Reader , may install additional tabs to the Ribbon. These tabs are called add-ins .

To customize the Ribbon:

You can customize the Ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group , and you can create as many groups as you need to keep your tabs organized. You can even add commands to any of the default tabs, as long as you create a custom group within the tab.

Right-clicking the Ribbon to customize it

  • Click New Tab . A new tab will be created with a new group inside it.
  • Make sure the new group is selected.
  • Select a command from the list on the left, then click Add . You can also drag commands directly into a group.

Customize Ribbon Dialog Box

If you do not see the command you want, click on the Choose commands drop-down box and select All Commands .

Displaying All Commands

To minimize and maximize the Ribbon:

The Ribbon is designed to be easy to use and responsive to your current task; however, if you find it is taking up too much of your screen space, you can minimize it.

Minimize the Ribbon button

  • To maximize the Ribbon, click the arrow again.

When the Ribbon is minimized, you can make it reappear by clicking a tab. However, the Ribbon will disappear again when you are not using it.

The Quick Access toolbar

The Quick Access toolbar , located above the Ribbon, lets you access common commands no matter which tab you are on. By default, it shows the Save , Undo , and Repeat commands. You can add other commands to make it more convenient.

To add commands to the Quick Access toolbar:

  • Click the drop-down arrow to the right of the Quick Access toolbar .

Adding a command to the Quick Access toolbar

Backstage view

Backstage view gives you various options for saving, opening, printing, and sharing your presentation. It is similar to the Microsoft Office button menu from PowerPoint 2007 and the File Menu from earlier versions of PowerPoint. However, instead of just a menu it's a full-page view, which makes it easier to work with.

To get to Backstage view:

Backstage View

  • You can choose an option on the left side of the page.
  • To get back to your document, click any tab on the Ribbon.

Click the buttons in the interactive below to learn about the different things you can do in Backstage view.

labeled graphic

Save, Save As, Open, and Close

Familiar tasks such as Save , Save As , Open , and Close are now found in Backstage view.

Info contains information on the current presentation. You can also inspect your presentation and edit its permissions from this pane.

how to make a video presentation using powerpoint 2010

The Recent pane allows you to conveniently access recent presentations and file folders .

how to make a video presentation using powerpoint 2010

From here, you can create a new blank presentation , or you can choose from a large selection of templates .

how to make a video presentation using powerpoint 2010

From the Print pane, you can change the print settings and print your presentation. You can also see a preview of how your presentation will look on the page.

how to make a video presentation using powerpoint 2010

Save & Send

Save & Send provides options for you to share your presentation and change its file formats . In addition, you can create a video , CD , or handouts of your presentation from here.

how to make a video presentation using powerpoint 2010

From the Help pane, you can access Microsoft Office Help or check for updates for your software.

how to make a video presentation using powerpoint 2010

Here, you can change various PowerPoint options . For example, you can adjust the spelling and grammar check settings, AutoRecover settings, and Language preferences.

how to make a video presentation using powerpoint 2010

Creating and opening presentations

PowerPoint files are called presentations . When you start a new project in PowerPoint, you'll need to create a new presentation . You'll also need to know how to open an existing presentation .

To create a new blank presentation:

  • Click the File tab. This takes you to Backstage view .
  • Select New .
  • Select Blank presentation under Available Templates and Themes . It will be highlighted by default.

Creating a new presentation

To save time, you can create your presentation from an Office.com template , which you can also select under Available Templates and Themes .

To open an existing presentation:

Opening a presentation

  • Select your desired presentation, then click Open .

If you have opened the existing presentation recently, it may be easier to choose Recent from the File tab instead of Open to search for your presentation.

Opening a recent presentation

Compatibility mode

Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, such as PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility mode .

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.

In the image below, the workbook has opened in Compatibility mode. Many of the newer slide transitions have been disabled, and only the 2003 transitions are available.

Screenshot of PowerPoint 2010

To exit Compatibility mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility mode so the format will not change.

To convert a presentation:

If you want access to all PowerPoint 2010 features, you can convert the presentation to the 2010 file format.

Note that converting a file may cause some changes to the original layout of the presentation.

  • Click the File tab to access Backstage view.

Screenshot of PowerPoint 2010

  • The presentation will be converted to the newest file type.
  • Open PowerPoint 2010 on your computer. A new blank presentation will appear on the screen.
  • Try minimizing and maximizing the Ribbon.
  • Click through all of the tabs , and notice how the Ribbon options change.
  • Try switching page views .
  • Add any commands you want to the Quick Access toolbar .
  • Close PowerPoint without saving the presentation.

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How To Convert A PowerPoint 2010 Presentation Into A Video With One Click

Converting a PowerPoint slide to a video has lots of uses. It can be used to send a cluster of pictures to someone who does not have PowerPoint or a PowerPoint viewer installed. Microsoft Office 2010 has come in with a slew of user-friendly new features. One of the new features in PowerPoint 2010 helps you create a video with just a click.

Converting a PowerPoint slide to a video has lots of uses. It can be used to send a cluster of pictures to someone who does not have PowerPoint or a PowerPoint viewer installed. Videos are in fact, quite an easy way to send someone a PowerPoint presentation. In any case, a video ‘show’ sounds more interesting than a PowerPoint slideshow; you can convert one and watch it on a TV. Another use I can think of straightaway is to create a novel ‘visual resume’ to stand out from the crowd. Pretty much like the one demonstrated in the said link.

Creating a video from a slideshow isn’t something new. It has been a pretty common activity thanks to the clutch of PPT to video converters . But thanks to the latest edition of Microsoft Office, you can do away with third party tools
at least for a basic video conversion job.

Microsoft Office 2010 has come in with a slew of user-friendly new features . One of the new features in PowerPoint 2010 helps you convert Powerpoint presentations to video with just a click.

Here are the steps that start with a normal presentation file.

convert powerpoint to video

  • You can also add the recorded timings and narration to the video. You can also specify the time that will determine the transition from one slide to the next.

convert powerpoint to video

As the conversion to .wmv format begins there will be a progress bar displayed in the lower right corner of PowerPoint that indicates the pace. The time taken for the conversion will of course depend on the size of the PowerPoint file. My 15-slide sample presentation took about eight minutes to turn into a movie.

The inbuilt PowerPoint video conversion is a handy aid to have. There are some limitations of course:

PowerPoint 2010 supports only one video format. A few more choices like MP4, FLV etc would have been real handy. For that, you still have to depend on third-party conversion tools. Also, the highest resolution that’s on offer is 960x720. Higher resolutions (and commonly available) like 1,280x720, 1,920x1,080, or 1,920x1,080 are not available.

The limitations notwithstanding, the Create Video feature is a great tool to have. It saves us the bother of looking for a conversion tool and allows us to quickly upload and share videos of any presentations. If you are a PowerPoint super-user, would you agree that Microsoft has plugged a gap.

  • PC & Mobile
  • Microsoft Powerpoint

How to Embed a Video in PowerPoint

how to make a video presentation using powerpoint 2010

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more February 9, 2024

Adding videos to your PowerPoint can elevate your presentation to another level altogether. But how do you embed a video in a PowerPoint slide? There are many ways to do this, all of which are relatively straightforward.

How to Embed a Video in PowerPoint

This guide will explain how to embed a video from your PC, YouTube, or the Internet into your PowerPoint presentation.

Embedding a Video From Your PC Into PowerPoint

You don’t need an internet connection to embed a video saved locally on your PC into PowerPoint. One advantage of using local content is that it ensures your video will always play optimally, with or without Wi-Fi.

However, note that you can only insert videos in PowerPoint from its PC app. The content you want to add must also be in one of the standard video formats .

  • Open your PowerPoint presentation.
  • Go to the slide you’d like to embed the video in.

Clicking the Insert button from the menu bar in Microsoft PowerPoint

  • Find and select the video on your PC.
  • Resize your video if needed.

Pressing the Play button on the video in Microsoft PowerPoint

Using the Playback section, you can watch it from start to finish to ensure it’s correctly embedded. Additionally, you can run the presentation, go to the slide that has a video, and check everything.

Embedding a Stock Video Into PowerPoint

You can pick one from Microsoft’s repository if you need to insert royalty-free video clips directly into a PowerPoint presentation.

  • Open your PowerPoint presentation .
  • Go to the correct slide on which you’d like to insert your YouTube video.

Choosing Insert from the menu bar in Microsoft PowerPoint

  • Resize the video to your desired dimensions and play it to ensure it’s working properly.

Embedding a YouTube Video Into PowerPoint

You can embed a video from YouTube or any other major platform on the internet into your PowerPoint presentation as well. The benefit of this method is that you don’t need to save the video locally on your PC. 

But there are a few cons as well. If you don’t have access to the internet when presenting, your video won’t play. Furthermore, YouTube chooses the cover image that will appear as a presentation on your video slide.

If you love aesthetics or would prefer to customize your entire presentation, keep these limitations in mind.

  • Select Insert from the menu toolbar.

Choosing Online Video from the Insert Video From menu in Microsoft PowerPoint

  • Paste the URL directed to your YouTube video on the blank text bar that pops up.

Clicking the Insert button of the Embed window in Microsoft PowerPoint

  • Resize your YouTube video and ensure it’s positioned where you want. You can’t change the cover image.

Clicking the Play button on the video in Microsoft PowerPoint

Note that the process is similar if you want to embed videos from X or any other online platform.

What Kind of Videos Can You Insert Into PowerPoint?

Before embedding PowerPoint videos, you should take note of the following criteria:

Video Format

You will find embedding MP4 videos with H.264 codec easy into PowerPoint. Some formats that use this codec are .mp4, .m4v, and .mov. They are recommended because they offer good compatibility and compression. However, many common video formats will work, some of which include:

  • Movie (.mpeg, .mpg)
  • Windows Video (.wmv, .asf)

Maximum Video Size

Officially, there is no limit; however, smaller videos are more adaptable and will generally offer a smoother experience. As much as possible, you may want to keep them under 50-100MB for easy playback and portability. You may experience crashes, lag, and file size issues with large videos.

Recommended Resolution

Ideally, you should embed 1080p videos (1920 x 1080 pixels) into your PowerPoint presentation. This offers excellent quality without excessively increasing the file size.

When possible, avoid higher resolutions like 4K since they may not play smoothly on every device and may cause strain in performance.

You may use lower resolutions like 720p for smaller presentations, but these may not offer the best viewing experience, especially if you are presenting on larger screens. But the low-resolution video will work when you have to present the PowerPoint over a Google Meet call .

Embedding Success

Embedding videos in your PowerPoint presentation is a great way to liven it up. Whether you use a video you’ve created or one from the internet, it’s important to consider the pros and cons of each method.

If you don’t have an internet connection, embedding a video from the internet or YouTube will result in an unsuccessful presentation, as your video won’t play. To avoid any hassle, it’s advisable to use the methods best suited to your circumstances.

Do I need an internet connection to embed videos in PowerPoint?

You don’t need an internet connection to embed a downloaded video in PowerPoint. However, you require an internet connection and a web version of PowerPoint to embed online videos.

What should I do if PowerPoint cannot insert my video?

If you cannot embed your video into PowerPoint, it might be that it isn’t converted to the recommended format. When embedding videos into PowerPoint, it’s best to use mp4 files that have H.264 encoded into them. This is the best-recommended compatibility for PowerPoint in Windows and Mac.

Why aren’t my PowerPoint videos playing on a secondary monitor?

If you’re experiencing this problem, you can try to disable one of two options. You can either Disable Hardware Graphics Acceleration or Disable Slide Show hardware graphics acceleration . You can find both these options in the Display tab under File and Advanced options .

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How to Make a PowerPoint Presentation (Step-by-Step)

  • PowerPoint Tutorials
  • Presentation Design
  • January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

  • Change the slide order
  • Reset your layout
  • Change the slide dimensions
  • Use PowerPoint Designer
  • Format text
  • Format objects
  • Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

  • The Application Header
  • The Ribbon (including the Ribbon tabs)
  • The Quick Access Toolbar (either above or below the Ribbon)
  • The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

  • The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The PowerPoint Ribbon in the Microsoft Office Suite

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

  • Online Pictures
  • Screenshots
  • Screen Recording

The Slides Pane

The slides pane in PowerPoint is on the left side of your workspace

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

  • A SmartArt graphic,
  • A 3D object,
  • A picture from the web,
  • Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

  • A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

  • Click on the  Picture  icon
  • Find  a picture on your computer and select it
  • Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

  • Using graphics in PowerPoint
  • Inserting icons onto slides
  • Adding pictures to your PowerPoint
  • How to embed a video in PowerPoint
  • How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

  • The background color automatically changes across all slides
  • The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
  • The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

  • Gradient fill
  • Picture or texture fill
  • Pattern fill
  • Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

  • Go to the  Design tab in the Ribbon
  • In the Variants area, click on the  dropdown arrow  and select  Colors
  • Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

  • Go to the  Design tab  in the Ribbon
  • Click on the  dropdown arrow  in the  Variants  area
  • Select  Fonts
  • Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

  • Select the  element
  • Go to the  Animations tab in the Ribbon
  • Click on the  dropdown arrow  to view your options
  • Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

  • Click on the Preview button in the Animations tab
  • Click on the little star  next to the slide
  • Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

  • Navigate to the  Animations tab
  • Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

  • Select the  slide
  • Go to the  Transitions tab in the Ribbon
  • In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
  • Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

  • Click on the Preview  button in the Transitions tab
  • Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

  • Navigate to the  File tab
  •  Select  Save As  on the left
  • Choose  where you want to save your presentation
  • Name  your presentation and/or adjust your file type settings
  • Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

  • Hit Ctrl+P on your keyboard
  • Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

  • Printer: Select a printer to use (or print to PDF or OneNote)
  • Slides: Choose which slides you want to print
  • Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
  • Collated or uncollated (learn what collated printing means here )
  • Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

  • How to print multiple slides per page
  • How to print your speaker notes in PowerPoint
  • How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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How to Embed a Video in PowerPoint

How to Embed a Video in PowerPoint

3-minute read

  • 13th February 2024

Including a video in your PowerPoint presentation can make it more exciting and engaging. And it’s much easier than you might think. Read on for our step-by-step guide.

Before You Start, Find the Video

Finding your video first may sound like an obvious thing to do, but its location will determine how you go about embedding it in your PowerPoint presentation. You can use video from:

  • A file saved on your computer
  • An online source, such as YouTube , in which case you’ll need to copy its URL

Once you’ve found the video you want to use, follow the steps below to embed it in your PowerPoint.

How to Embed a Video From Your Computer

1. select the slide.

In your PowerPoint presentation, select the slide where you want to insert your video.

how to make a video presentation using powerpoint 2010

2. Click to Insert Media

For a video stored on your computer, you have two options:

  • Click on the Insert Video icon in the center of the screen (it looks like a couple of frames of film).

how to make a video presentation using powerpoint 2010

3. Select the Video File

Since you found the location of your video file before you started, it should be a quick job to select it in the pop-up box that appears. Then click Insert to embed the video in your slide.

how to make a video presentation using powerpoint 2010

How to Embed an Online Video

As before, start by choosing the slide where you want to insert your video.

With an online video, you will need to use the options in the ribbon. On the Insert tab, click on the arrow beside the Video icon and select Online Film .

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how to make a video presentation using powerpoint 2010

3. Enter the URL

Since you found and copied the URL for your video before you started, you can now paste that into the box that appears. Then click Insert to embed the video in your slide.

how to make a video presentation using powerpoint 2010

Finishing Up

Congratulations! You have now successfully embedded your chosen video. But you can do more to polish your presentation.

Whatever the source of your video, you can add text and play around with how the video appears on screen. To do this, use the options in the Video Format tab.

how to make a video presentation using powerpoint 2010

You can also choose a playback option to suit your presentation using the options available under the Playback tab.

how to make a video presentation using powerpoint 2010

And, of course, don’t forget to save your presentation: just click File , then either Save or Save As, and choose a location and file name.

Whether it’s stored on your computer or accessed online, adding a video to PowerPoint is a simple way to add an extra dimension to your presentation. 

Of course, you’ll also need to make sure that the other elements of your presentation are on point – you don’t want your hard work derailed by spelling and grammar issues. We can help with that! Our team of expert editors and proofreaders are available 24/7 to help you to polish your PowerPoint presentation . You can try out our services for free here .

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How-To Geek

How to add video from the web in powerpoint 2010.

If you want to jazz up PowerPoint presentations one option is adding video. PowerPoint 2010 allows you to embed video from the Internet which opens a

If you want to jazz up PowerPoint presentations one option is adding video. PowerPoint 2010 allows you to embed video from the Internet which opens a lot more creative possibilities for your presentations.  Add Video from the Web With PowerPoint open choose the slide where you want to add a video. Then select the Insert tab and go to Video and select Video from Web Site. In this example we’re grabbing a video from YouTube, so you want to grab the Embed Code which as shown here.

6ppt

Then paste the code into the Insert Video from Web Site box.

2ppt

Make sure you grab the embed code
if you try just the link you’ll get an error and it tells you to go back and get the correct code.

10ppt

After entering in the code, Video Tools comes up under the Format tab and you can start editing the video with different tools.

3ppt

You can preview the video before and after you make any changes to it. Just click on the Play control under the Preview section in the Ribbon.

4ppt

Then watch the video inside the slide and start editing its appearance. You can control the YouTube player to some extent like playback and volume. I wasn’t able to get it to play automatically or in full screen. There are also fewer editing options than with a local video file.

11ppt

The cool thing about his feature is it gives you a much broader choice of videos you can include in your PowerPoint presentations. The computer you’re using for the presentation will need to be connected to the Internet when it’s time to play the video. You may not want to use this feature for very important presentations as there's always the possibility of a slow connection, the site being down, the video being removed, or no Internet connection at all. However, this feature can be very handy at times and opens a lot of possibilities. Office 2010 is still open as a free Public Beta and anyone can try it out. Download Office 2010 Beta

A collage of colorful PowerPoint designs organized into tidy rows

5 golden rules of PowerPoint design

february 6, 2024

A smiling woman with blonde hair, glasses, and a leopard print cardigan poses with her hands on her hips in front of an olive green background.

by Deb Ashby

Wondering how to design the perfect PowerPoint presentation? It's easier than you think–just follow five simple rules to get started:

1. Consider using templates

When building a slide deck, it’s important to maintain consistency throughout. We want to ensure we are using consistent font styles, colors and themes. This can be tricky when designing from scratch, so why not start from a template?

Microsoft Create contains hundreds of pre-made, customizable PowerPoint templates, which means you don’t have to start from scratch and the fonts and colors are already set for you.

Simply choose a template from the gallery, customize it as needed, and you are done!

Screenshots of slides in a branded PowerPoint presentation, in hues of navy, maroon, and brown.

2. No walls of text

We’ve all seen PowerPoint presentations where slides contain too much text. The human brain struggles to listen and read at the same time. If you are presenting to an audience, keep the text on slides to a minimum.

Consider employing the “5-5-5" rule. No more than 5 lines, no more than 5 words, no more than 5 minutes. Think short and sharp memory joggers instead of rambling paragraphs.

Where possible, consider replacing text with visuals to represent your point. People remember images more than words.

A minimalist, black and white PowerPoint template

3. Be mindful of colors and fonts

No one wants their audience to leave with a headache after an hour of straining to read slides. We need to ensure that our presentation is easy to read for everyone – even for those in the nosebleed seats at the back! Think about the font you are using. Is it appropriate for the presentation? What about the font size? Can people at the back easily read? What about people with visual impairment? Ensure all text is at least 24pts.

When it comes to color, ensure all slides have good contrast. Dark backgrounds should have light font and vice versa.

4. Use animation sparingly

Animation can really liven up an otherwise flat presentation. However, it should be used thoughtfully and sparingly. Too much of the wrong type of animation with objects flying in and zooming around the screen, while fun, can look confusing and unprofessional.

Animation should be subtle. With every animation you add, ask yourself, "Is this going to enhance my presentation or distract from it?"

5. Engage your audience

When presenting to an audience, there is usually an awkward time before the presentation begins while the speaker waits for everyone to arrive. During this time, people may start scrolling on their phones or get distracted with work emails, and it can be hard to pull the audience back.

To avoid this issue, work to grab your audience's attention before the presentation even starts. Instead of just having the title slide on the screen, consider creating "kiosk slides." These are a series of slides that contain a combination of interesting things for the audience to look at or engage with. Maybe you have an interesting image? A funny quote or fun facts? Or maybe there is a question you want them to think about prior to the session?

Create these slides and have them automatically cycle round before the presentation starts.

A PowerPoint presentation for a whitepaper proposal.

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how to make a video presentation using powerpoint 2010

Manage your Microsoft 365 subscription or Office product

For most Microsoft 365 subscriptions and versions of Office (2013 and later), you need to associate an account with your product. This is the account you use to sign in to Microsoft365.com and what you use to install or reinstall the apps, or to manage your subscription. Depending on your product, this account can be a personal Microsoft account (such as Hotmail.com, Outlook.com, Live.com), or a work or school account assigned by someone in your organization.

Note:  Some products purchased through an employee  Microsoft Workplace Discount Program  (formerly known as Home Use Program) benefit or volume license versions (managed by an organization's IT department) might not require an account. The information below doesn't apply to these Office versions or Microsoft 365 subscriptions.

Sign in to the dashboard for your account

Open a desktop app like Word or Excel, or go to Microsoft365.com .

Tip:  You might be prompted to sign in. Make sure to sign in with the account associated with Microsoft 365 or Office. If you can’t remember which email address you associated with your subscription or Office product, see I can't remember the Microsoft account I use with Microsoft 365 .

From the header, select your Account manager .

Depending on your account type, select  My Microsoft account or  View  account .

Your account dashboard is displayed and what you can do next depends on if you're signed in with a Microsoft account , or a work or school account .

Select the tab below for the type of account you're signed in with.

If you selected My Microsoft account , the Microsoft account dashboard will open. This is where you manage your Microsoft account and any Microsoft products associated with this account.

On the Microsoft account dashboard, select  Services & subscriptions to view all Microsoft products associated with this account. 

For non-subscription versions of Office (such as Office 2013 and later): Find your Office product and select Install . Follow the prompts to install or reinstall the desktop apps.

For Microsoft 365 Family or Personal subscriptions: Select Install premium Microsoft 365 apps and follow the prompts to install or reinstall the desktop apps.

On the Microsoft 365 subscription tab, select Manage . From here you can:

Renew your subscription with a prepaid code or card

Cancel a subscription

For Microsoft 365 Family subscriptions, you can start sharing your subscription, and add or remove people you're already sharing with. If you're not the subscription owner, you can see who's sharing Microsoft 365 with you, or choose to leave the subscription.

If you selected View account , the  My Account dashboard for your work or school account will open. Here you can:

Install and manage your apps. On the Office apps card, select Manage , and select Install to install or reinstall the latest desktop apps, or other apps such as Project or Visio. (An install option is available as long as your admin assigned you a license and gave you permission to self-install.)

Manage your devices.

View your subscriptions, and any other licenses assigned to you.

Note:  For Microsoft 365 admins only     If you're the Microsoft 365 admin in your organization, you control what you want your users to have access to. Go to the Microsoft 365 Admin help center for more information about setting up users.

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COMMENTS

  1. Turn your presentation into a video

    51 seconds On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx). Click File > Export > Create a Video. (Or, on the Recording tab of the ribbon, click Export to Video .)

  2. How to Make a Microsoft PowerPoint Presentation Into a Video

    In the top-left corner of PowerPoint, click the "File" option. From the sidebar that opens after clicking the "File" option, select "Export." In the "Export" menu, click "Create a Video." To the right of the "Export" menu, you will now see a "Create a Video" section. In this section, you will define the options for your video file.

  3. How to Make a PowerPoint into a Video

    Choose the option Create a Video at the very bottom of the right-hand side of the screen. 3. Find the Create a Video tab if you want to see the available video quality options. 4. Click on the downward-pointing arrow next to the Computer & HD Displays option and choose from the three available options.

  4. How to Make a Video in PowerPoint

    Intro How to Make a Video in PowerPoint - ppt to video Kevin Stratvert 2.72M subscribers Subscribe Subscribed 60K 4M views 4 years ago 3 products Learn how to publish your own video...

  5. Save a presentation as a video in PowerPoint

    Select File > Export > Create a video. Select the quality of the video: Ultra HD (4K) - Largest file size and ultra-high quality (3840 x 2160). Full HD (1080p) - Large file size and full high quality (1920 x 1080). HD (720p) - Medium file size and moderate quality (1280 x 720). Standard (480p) - Smallest file size and lowest quality (852 x 480).

  6. How to Turn a Presentation into a Video in Powerpoint 2010

    Step 1: Double-click your Powerpoint 2010 slideshow to open it. Step 2: Click the File tab at the top-left corner of the window. Step 3: Click Save & Send in the column at the left side of the window. Step 4: Click the Create a Video button under File Types at the center of the window. Step 5: Click the Computer & HD Displays drop-down menu at ...

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  9. Convert a PowerPoint 2010 Presentation to Video

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  10. How to Easily Make a Video  in PowerPoint (Slideshow ...

    Join 400,000+ professionals in our courses here 👉 https://link.xelplus.com/yt-d-all-coursesLearn how to create a video using PowerPoint. I'll first show you...

  11. Tutorial: Save your PowerPoint as a Video

    Under the Save & Send menu, find and click on Create a Video. Click on the Computer & HD Displays option to customise the video size and quality (small, medium and large size & quality). Click the Don't Use Recorded Timings and Narrations to select if you're using timings and narrations. Click Create Video and another dialogue box opens.

  12. PowerPoint 2010: Inserting Videos

    To insert a video from a file on your computer: From the Insert tab, click the Video drop-down arrow and select Video from File. Inserting a video from a file. Locate and select the desired video file, then click Insert. The Insert Video dialog box. The video will be added to the slide.

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    One of the new features in PowerPoint 2010 helps you convert Powerpoint presentations to video with just a click. Here are the steps that start with a normal presentation file. After creating a presentation, select the File tab from the ribbon. Click on Save and Send - Create a Video under File Types. A few optional settings help to further ...

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  18. Set the 'play' options for a video in your presentation

    On the Playback tab, in the Video Options group, from the Start list, select an option: Option. When the video plays during a slide show. Automatically. The video plays automatically when the slide appears. On Click or When Clicked On. The video only plays when you click within the video frame. In Click Sequence.

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    When you do, you are shown the Start Menu, with the Home tab open. This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3). For now, go ahead and click on the Blank Presentation (1) thumbnail.

  20. How to Embed a Video in PowerPoint

    In your PowerPoint presentation, select the slide where you want to insert your video. 2. Click to Insert Media. For a video stored on your computer, you have two options: Click on the Insert Video icon in the center of the screen (it looks like a couple of frames of film). Or, click on the Insert tab. The Media options are on the right. Click ...

  21. How to Add Video from the Web in PowerPoint 2010

    Add Video from the Web With PowerPoint open choose the slide where you want to add a video. Then select the Insert tab and go to Video and select Video from Web Site. In this example we're grabbing a video from YouTube, so you want to grab the Embed Code which as shown here. Then paste the code into the Insert Video from Web Site box.

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  23. The 5 golden rules of PowerPoint design

    To avoid this issue, work to grab your audience's attention before the presentation even starts. Instead of just having the title slide on the screen, consider creating "kiosk slides." These are a series of slides that contain a combination of interesting things for the audience to look at or engage with.

  24. Basic tasks for creating a PowerPoint presentation

    Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect ...

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  28. Manage your Microsoft 365 subscription or Office product

    If you selected My Microsoft account, the Microsoft account dashboard will open.This is where you manage your Microsoft account and any Microsoft products associated with this account. On the Microsoft account dashboard, select Services & subscriptions to view all Microsoft products associated with this account. For non-subscription versions of Office (such as Office 2013 and later):