leave application voucher format

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Leave Application For Office. 14 Formats

• Leave application for office

Acing your Leave Application for Office will make the process easier.

By following our guidelines and using one of our sample formats, you can be sure that your application will be professional and accepted by your employer.

With 12 different formats to choose from, we have a template for everyone. Whether you are requesting maternity leave, paternity leave, or vacation time, we have the perfect format for you. 

Read and print our blog today and get started on your perfect leave application!

On this page

How to write a leave application for office

• Sick leave application for office
• Leave application for office for personal Reasons
• Medical leave application for office
• Casual leave application for office
• Wedding leave application for office
• Half-day leave application for office
• Simple leave application for office
• Five days leave application for office
• Urgent work leave application for office
• Out-of-station leave application for office
• Sick leave application for office fever
• Emergency leave application for office
• Lengthy leave application for office
• leave application for office for family function
• Start with a Clear Subject Line : Use phrases like "Leave Application - [Your Name]" or "Time Off Request for [Dates]" to immediately clarify the purpose of your email or letter.
• Use a Professional Greeting : Address your supervisor or the HR department respectfully, such as "Dear [Supervisor’s Name]" or "To the HR Department".
• State the Purpose of Your Leave : Mention the type of leave you are applying for, whether it's a "Sick Leave Application", "Maternity/Paternity Leave Application", or simply "Annual Leave Application".
• Specify the Dates : Indicate the "Start Date" and "End Date" of your requested Time off to avoid confusion.
• Offer a Brief Reason for Your Leave : Keep it concise for "Personal Leave Request" or "Emergency Leave Letter" purposes. Provide enough context to justify your absence without delving into unnecessary details.
• Outline Coverage Plans : If applicable, mention how your work will be managed in your absence, referencing "Short-term Leave Request" management or a "Professional Leave Application" handling strategy.
• Close with a Polite Thank You : End your application by thanking them for considering your "Request for Leave Approval" and showing appreciation for their understanding.
• Provide Contact Information : For "Extended Leave Application" or if you're on "Unpaid Leave Request", let them know how you can be contacted in case of urgent matters.
• Proofread Your Application : Before sending your "Leave Application Format" or "Sample Leave Application," check for typos or errors to maintain professionalism.
• Follow if Necessary : After sending your "Leave of Absence Form" or email, be prepared to discuss your application further if your supervisor or HR department has any questions.

Samples of Leave application for office

Sick leave application for office.

Subject:  Sick Leave Due to Illness - [Your Name]

Dear [Supervisor's Name],

I regret to inform you that I am currently experiencing [specific illness or symptoms, e.g., severe flu symptoms] and, according to my doctor's advice, require a period of rest to recover fully. Therefore, I am applying for sick leave starting [start date] and anticipate returning by [end date].

I have arranged for [Colleague’s Name] to manage my critical tasks during my absence. I will ensure a smooth transition of my responsibilities. I appreciate your understanding.

Warm regards,

[Your Name]

Half-Day Leave Application: 8 Formats to Get You Out the Door!

Leave Application for Office for Personal Reason

Subject:  Request for Personal Leave - [Your Name]

I am writing to request a leave of absence for personal reasons that I would prefer to keep confidential. I plan to be away from [start date] and return to the office on [end date]. Rest assured, all of my current projects are up to date, and I have briefed [Colleague's Name] on the essentials to ensure continuity.

Thank you for considering my leave request.

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Medical Leave Application for Office

Subject:  Medical Leave for Surgery - [Your Name]

I am scheduled to undergo a surgical procedure on [date]. I will require time off for the operation and subsequent recovery. My physician has advised a medical leave from [start date] to [end date]. I have entrusted [Colleague’s Name] with my duties in my absence. I will be available for any urgent queries before my surgery.

I appreciate your support during this medical leave.

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Casual Leave Application for Office

Subject:  Casual Leave Request - [Your Name] on [Date]

I am requesting a day of casual leave on [Date] for [brief Reason, e.g., personal matters]. I have ensured that my current projects are ahead of schedule and have delegated my responsibilities to [Colleague’s Name] for the day.

I am available to discuss any details or provide assistance before my leave. Thank you for considering my casual leave application.

Best regards,

How to Craft an A+ Application to Principal for Sick Leave for school

Wedding Leave Application for Office

Subject:  Wedding Leave Application - [Your Name] from [Start Date] to [End Date]

I am excited to share that I will marry on [Date]. To celebrate this joyous occasion, I request leave from [Start Date] to [End Date] to prepare for the event and celebrate with family and friends.

I have arranged for my duties to be covered by [Colleague’s Name] and will ensure a smooth transition of my tasks before my leave. I appreciate your understanding and support.

Thank you for considering my request for wedding leave.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Half-Day Leave Application for Office

Subject:  Half Day Leave Request - [Your Name] on [Date]

I am requesting your approval for a half-day leave on [Date] due to [Reason, e.g., a doctor’s appointment]. I plan to work remotely during the morning hours and will be available via email and phone until [Time you will leave].

All urgent tasks will be completed before my departure. I have briefed [Colleague’s Name] on ongoing matters requiring attention. I will resume my duties the following day.

Thank you for considering my half-day leave application.

11 Maternity Leave Application Formats to Make the Process Easier!

Simple Leave Application for Office

Subject:  Leave Request - [Your Name]

I am applying for a leave of absence from [start date] to [end date]. This short-term leave will not affect the progress of my current assignments, as I have completed all immediate tasks and provided a status report to [Colleague's Name].

I appreciate your consideration.

Kind regards, [Your Name] 5 Samples to help you Ace your One Day Leave Application

5 Days Leave Application for Office

Subject:  5-Day Leave Application - [Your Name]

I want to apply for a 5-day leave from [start date] to [end date] for [Reason, e.g., attending a family event]. I have coordinated with my team to cover my responsibilities during this period and have prepared all necessary documentation to avoid disruption.

I look forward to your approval of this leave request.

Warm wishes,

Urgent Work Leave Application for Office

Subject:  Urgent Leave Requirement - [Your Name]

Due to unforeseen urgent work, I need to request an immediate leave for [number of days]. I have managed to delegate my immediate tasks and have briefed [Colleague’s Name] on them. I will remain accessible for critical matters and plan to return on [expected return date].

Your understanding is greatly appreciated.

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Out of Station Leave Application for Office

Subject:  Out of Station Leave Notification - [Your Name]

I will be out of the station from [start date] to [end date] due to [Reason, e.g., a conference or training session]. I have arranged all of my work commitments accordingly and ensured a handover to [Colleague’s Name]. Should you need to reach me, I am available via email and phone.

Thank you for accommodating my absence.

Formats for Crafting a Leave Application for Marriage!

Sick Leave Application for Office Fever

Subject:  Sick Leave Request - High Fever - [Your Name]

I am writing to inform you that I have developed a high fever and have been advised by my physician to rest and recuperate at home for [number of days]. I have entrusted [Colleague’s Name] with essential tasks and responsibilities during this time. Health permitting, I plan to return to work on [return date].

I request your understanding and approval of my sick leave application.

Ready, Set, Leave: Crafting the Perfect Leave Application for School

Emergency Leave Application for Office

Subject:  Emergency Leave Required - [Your Name]

I am writing to inform you that I must urgently request emergency leave due to [briefly state the emergency, e.g., a family health matter]. I must be away from the office starting today, [current date], and hope to return by [expected return date].

I have briefed [Colleague’s Name] on my current tasks. I am confident in their ability to manage my responsibilities during my absence. I am available to assist remotely if the situation permits.

Thank you for your understanding and prompt attention to this urgent request.

Long Leave Application for Office

Subject:  Application for Extended Leave - [Your Name]

I would like to formally request an extended leave of absence from [start date] to [end date]. This extended leave is necessitated by [Reason for long leave, e.g., educational pursuits, sabbatical for personal projects, etc.].

To ensure a smooth transition, I have prepared a comprehensive handover document detailing all my ongoing tasks and responsibilities, which [Colleague’s Name] has agreed to oversee in my absence. Additionally, I will be available for any critical consultations during my leave.

I appreciate your understanding and support and look forward to returning with renewed focus and energy.

Thank you for considering my application for extended leave.

Leave application for office for family function

Subject: Leave Application for Family Function - [Your Name]

Dear [Supervisor’s Name],

I am writing to request leave from [start date] to [end date] to attend an important family function. This event holds significant value to my family and me, and my presence there is obligatory.

To ensure my responsibilities are managed during my absence, I have briefed [Colleague’s Name] on all my current projects and tasks. We have agreed on a plan to cover all essential duties, and I am confident that there will be no disruption to our team’s productivity.

I have also ensured that any pending work will be completed before my departure, and I will be available via phone or email should any urgent matters arise.

I appreciate your understanding and hope for a favorable response to my leave request.

Thank you for your consideration.

Best regards, [Your Name]

In conclusion, writing a professional leave application can be a daunting task. To ensure that you submit a well-written leave application, follow these tips and guidelines:

• You must understand the different types of leave and the reasons for taking leave.
• Follow the proper format and include all relevant details in your leave application.
• You must write in a professional and respectful tone while also staying organized.

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Leave application Questions? Answers.

• How to write a leave application
• Leave application for fever
• Leave application for urgent work
• Leave application for marriage
• Leave application for sick leave
• Leave application for maternity leave
• Leave application for school
• Leave application for half-day
• Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Leave Application Form

FREE 50+ Leave Application Forms in PDF MS Word | Excel

Free 23+ employee leave request forms in pdf ms word| xls, free 9+ sample child care application forms in pdf ms word.

Download leave Application Forms Bundle

What is a Leave Application Form?

A Leave Application Form is a formal document used by employees to request time off from work. This form typically includes information such as the employee’s name, the dates of the requested leave, the reason for the leave, and any other relevant details. It serves as an official record of the leave request, facilitating a clear communication channel between the employee and the employer. It’s a crucial step in the leave management process, ensuring both parties have a mutual understanding of the time off period.

Leave Form Format

Personal information:.

• Name: [Full Name of the Applicant]
• Position/Grade: [Job Position if employed/Grade if in school]
• Department/Class: [Department for employees/Class for students]
• Employee/Student ID: [If applicable]
• Contact Number: [Mobile number]
• Email Address: [Email address]

Leave Details:

• Type of Leave: [Annual Leave, Sick Leave, Emergency Leave, Maternity/Paternity Leave, Study Leave, etc.]
• Reason for Leave: [Brief explanation of the leave reason]
• Leave Start Date: [DD/MM/YYYY]
• Leave End Date: [DD/MM/YYYY]
• Total Number of Days: [Number of days]
• Address During Leave: [Contact address during the leave period]
• Additional Information: [Any other relevant information]

Approval Section:

• Supervisor/Teacher’s Name: [Name of the Supervisor/Teacher]
• Signature: [To be filled by the Supervisor/Teacher after reviewing the leave application]
• Date: [Date of approval]

Employee/Student Declaration:

I hereby declare that the information provided is true and accurate to the best of my knowledge. I understand that my leave is subject to approval based on company/school policy and availability.

• Signature: [Applicant’s Signature]
• Date: [Date of application]

Leave Application Form for Office Use

PDF Word Google Docs

A standardized form used by employees to request time off. It includes details like employee information, leave type, dates, and reasons to streamline office leave management processes.

Leave Application Form for Employee

This form of Free Templates allows employees to formally request leave, specifying the type of leave, duration, and reason, ensuring clear communication and proper documentation within the workplace.

Sick Leave Application Form

Designed for employees to request time off due to illness, this form requires details of the sickness period and, often, a doctor’s note to justify the absence for health reasons.

Leave Form Template

A customizable document that organizations use to manage various types of leave requests from employees, including vacation, sick leave, and personal days, to maintain operational efficiency.

More Leave Application Forms

Leave form template word.

As the name indicates, this form is used by companies and business organizations to allow their employees to apply for a leave. The employee is required to fill in the relevant details in the form and then submit it to his boss.

Leave Application Form Template Excel

Size: 7.5 KB

Simple Leave Application Form

An employee who wishes to apply for leave to go on a vacation has to use the aforesaid form for the purpose. In this vacation request form , he may be asked to list the number of extra hours that he may have put in to earn the vacation. You may also see Sample Application Forms.

Download Leave Application Form

Size: 79 KB

When an employee wishes to apply for a paternity leave, the organization expects him to fill in this printable forms with the details like his name, designation, the number of days of leave he is expecting etc.

Sample Leave Application Form

Size: 18 KB

Companies and educational institutions use this form to allow their employees and students to apply for a leave at times when they may be sick. The applicant should, however, offer a doctor’s certificate with this application in order to get the leave sanctioned. You can also see  Employee Leave Request Forms .

Long Service Leave Application Form

Size: 207 KB

When an employee intends to take an extended leave of absence from work, they must complete this leave application form, providing necessary details such as the duration of the leave and the reason for it. You should also take a look at our  Paid Time Off Request Forms .

Application Form for Leave of Absence

This form is typically utilized by educational institutions to enable their students to submit a request for leave of absence from class. Students must provide the reason for their absence on the form. You also browse our  Leave Authorization Forms .

Leave Application Form in PDF

Size: 58 KB

Organizations that offer annual leaves to their employees can use this form to allow them to make a request for the leave. This form comprises of all the essential segments that make it easier for the employee to make the request. You can also see  Sample Employment Application Form .

Leave Application Form Example

Size: 787 KB

This form can be used by any person who wishes to request a leave from the organization where he works or the college where he studies. This form helps him to draft a highly professional looking application.

Application for Child Care Leave

Organizations use this form to allow their employees to request for a leave to take care of their child. In the form, the employee is required to fill in his personal details as well as the details of the child who is sick. In addition, you should review our  Family and Medical Leave Request Forms .

Parental Leave Application Form

Size: 259 KB

This form is used by educational institutions to allow the parents of their students to apply for a leave on the behalf of their child. The parents should share the student’s information and the reason for the leave in this form. you can also see  Application For Employment Forms .

What is a Leave Request Form?

A Leave Request Form is a document used by employees to formally request time off from work. It serves as an official application for a temporary absence for reasons such as illness, vacation, personal time, or family matters. The form typically requires the employee to fill out their details, the type of leave they are requesting, the dates they wish to be absent, and the reason for the leave. It may also include a section for managerial approval, where supervisors can approve or deny the request based on its validity and the organization’s leave policies. This form helps employers maintain proper staffing levels and ensures that leave is tracked and managed consistently within the company.

How do I create a Leave Application Form?

Creating a leave application form involves a few straightforward steps to ensure you capture all the necessary information for processing leave requests efficiently. Here’s a guide to help you create one:

1. Define the Purpose:

• Determine what types of leave the form will cover (e.g., sick leave, vacation, personal days).

2. Choose a Format:

• Decide whether the form will be digital or paper-based.
• Use software like Microsoft Word, Excel, or Google Forms for digital versions.

3. Essential Information:

• Include fields for the employee’s name, department, position, and contact information.
• Specify the type of leave requested.
• Add fields for the start and end dates of the leave.
• Request the reason for the leave, ensuring there’s enough space for an explanation if needed.

4. Additional Details:

• Include a section for any supporting documents (e.g., medical certificates).
• If applicable, add a field for the number of leave days available to the employee.

5. Approval Process:

• Outline the steps for submission and approval.
• Include space for managerial approval, with fields for the manager’s name, signature, and date.

6. Instructions and Policies:

• Clearly state instructions for completing and submitting the form.
• Summarize relevant leave policies, or provide a link/reference to where they can be found.

7. Design Considerations:

• Keep the layout simple and user-friendly.
• Ensure the form is accessible and complies with any organizational branding guidelines.

8. Review and Test:

• Have colleagues review the form for clarity and completeness.
• Pilot the form with a small group to identify any issues.

9. Distribute:

• Make the form easily accessible to employees, either through an internal network or by distributing physical copies.

10. Update as Needed:

• Regularly review and update the form to reflect any changes in leave policies or regulations.

Remember to keep the language simple and the form as concise as possible, while still collecting all the necessary information. Once created, ensure that the form is compliant with any legal requirements or labor laws applicable to your region or industry.

How do I fill out a leave form?

Filling out a leave form requires attention to detail and clarity in your request. Here’s a step-by-step guide to help you:

• Identify the Type of Leave: Start by specifying the type of leave you are applying for – whether it’s personal, medical, or for family matters.
• Employee Information: Provide your full name, employee ID, department, and position within the company.
• Leave Period: Clearly state the start and end dates of your intended leave. Include the total number of leave days requested.
• Reason for Leave: Offer a concise explanation for your leave. For medical leaves, attach any required documentation.
• Contact Information: Include your contact details during the leave period for any urgent communications.
• Submission: Review the form for accuracy, sign it, and submit it to the designated supervisor or HR department as per your organization’s protocol.

Remember, a leave request form is a formal document. Keep your language professional and to the point.

How do I write a leave request form?

Writing a leave request form requires clarity, brevity, and professionalism. For special circumstances like Covid you can use   COVID-19 Self-Quarantine leave Request Form , it’s essential to clearly state the reason for leave, ensuring it aligns with health and company guidelines. Begin by including your name, position, department, and contact information. Specify the type of leave (e.g., self-quarantine, medical, personal) and provide detailed start and end dates. Attach any necessary documentation, such as medical notes or quarantine orders, to support your request. It’s also helpful to mention your plan for managing work during your absence, whether it’s delegating tasks or providing updates. End with a courteous closing and your signature.

10 Short Tips for Writing the Leave Application Form

• Be Concise: Keep your application brief and to the point.
• Provide Clear Dates: Mention the exact start and end dates of your leave.
• State the Reason: Clearly explain the reason for your leave, especially if it’s for COVID-19 self-quarantine.
• Attach Documentation: Include any relevant documents (e.g., medical certificates).
• Plan Ahead: Submit your leave application well in advance.
• Offer Solutions: Suggest how your work will be handled in your absence.
• Keep It Professional: Use a formal tone and professional language.
• Review Company Policy: Ensure your request complies with company leave policies.
• Provide Contact Information: Include a way to reach you during your leave.
• Follow Up: Check in with your supervisor or HR department if necessary.

How do I write a leave application?

Summarize your request clearly, stating the type of leave, dates, and reason. Attach any required documents and offer a brief plan for work coverage.

How do I apply for leave?

Fill out your company’s leave application form accurately, detailing the leave type, dates, and reason. Submit it to the appropriate supervisor or HR department.

How do I write a 5 day leave application letter?

In your letter, clearly state you’re requesting a holiday, specifying the dates and reason. Include any relevant details to support your Holiday Application Form .

How do I write a leave application to my boss?

Address your boss formally, specify the leave type and dates, explain the reason, and how you plan to manage work. Attach a Leave Cancellation Form if necessary.

What can I use personal leave for?

Personal leave can be used for medical reasons, family emergencies, or personal matters that require your attention, as specified in the Leave Absence Form .

What are the reasons for personal leave?

Reasons include medical appointments, mental health days, caregiving responsibilities, or attending to personal emergencies and significant life events.

In the realm of professional communication, the Leave Application Form is a vital tool. It not only streamlines the process of requesting time off but also maintains a clear record for both employee and employer. By following our guide, complete with samples and instructions on usage, employees can navigate leave requests with ease and confidence. This ensures a smoother workflow and helps maintain a positive work environment.

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