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Withdrawing Your Job Application: Sample Letters and Tips

When you withdraw a job application, it means that you have decided to remove your candidacy from the list of potential candidates for a particular job. This can happen at any point in the hiring process, from submitting your resume to attending an interview.

Why is it important to properly withdraw a job application? Well, for starters, it’s about professional courtesy. By withdrawing your application, you are letting the hiring manager know that you are no longer interested in the job. This frees up their time and resources to focus on other job candidates who are still interested in the position.

Additionally, withdrawing your job application can also help protect your reputation. If you simply stop responding to emails or phone calls from the company’s HR department, this can be seen as disrespectful and unprofessional. However, by formally withdrawing your application, you are showing that you value their time and want to maintain a positive relationship.

Throughout this article, we will provide examples of sample letters you can use to withdraw your job application in a professional manner. We will also offer tips for how to handle the situation if you change your mind and want to reapply for the same job later down the line.

By the end of this article, you will have a clear understanding of how to withdraw your job application with grace and professionalism. So, let’s dive in!

Reasons for Withdrawing a Job Application

As a job seeker, you might encounter situations when you need to withdraw your job application. While it may seem like a complicated task, withdrawing a job application is a professional gesture that will save you and the employer time and energy. In this section of the article, we will discuss some of the common reasons why you might withdraw your job application.

Personal reasons

One of the top reasons why you might need to withdraw your job application is due to personal reasons. For instance, you might have a sudden health crisis, a family emergency, or any other unforeseen circumstance that would make it difficult for you to take up the job. In such cases, withdrawing your application would be the right thing to do to prevent any inconvenience for both you and the employer.

Changes in job requirements or qualifications

Another reason why you might withdraw your job application is when the job requirements or qualifications change. For instance, the employer might require additional qualifications or change the job description after you have applied. In such cases, you might find that the job is no longer suitable for you, and hence, you might need to withdraw your application.

Company reputation or ethics

Company reputation and ethics are critical factors that you need to consider before applying for a job. If you discover that the company has a negative reputation or engages in unethical practices, you might need to withdraw your application. This is particularly true if your personal values and ethics are in conflict with the company’s practices.

Lack of interest or other job offers

Sometimes, you might discover that you are no longer interested in the job or have accepted offers from other companies. In such cases, it is polite to withdraw your application to avoid wasting the employer’s time and resources. Additionally, this will also give the employer the opportunity to focus on other qualified candidates.

Company culture or fit

Company culture and fit are among the most significant considerations when applying for a job. If you feel that the company culture does not align with your personal values or that you do not fit in with the organization’s work environment, you might need to withdraw your application. Doing so will allow you to look for other relevant job opportunities that better suit your preferences.

Withdrawing a job application is not as complicated as it may seem. However, it is essential to be professional in your approach and explain the reasons for withdrawing the application politely. The reasons highlighted above are common situations that might require you to withdraw your job application, and it is crucial to evaluate your situation adequately to make an informed decision.

Types of Job Application Withdrawal Letters

There are several ways you can withdraw your job application, and each method may be more appropriate depending on your circumstances. Here are the three most common types of job application withdrawal letters:

Formal Letter

A formal letter is a traditional and professional way to withdraw your job application. This method is best used if you have had prior contact with the employer, such as an in-person interview or even a phone call with a hiring manager. In your formal letter, include your withdraw request, a brief explanation if needed, and a note of gratitude for the opportunity to apply for the position. End the letter with a polite closing.

Sample formal letter format:

[Your Name] [Your Address] [City, State ZIP Code] [Date]

Employer’s Name  [Employer’s Address] [City, State ZIP Code]

Dear  Employer’s Name ,

I am writing to inform you that I have decided to withdraw my application for the [Position Title] at [Company]. I appreciate the opportunity to apply for this position and have enjoyed learning more about your company throughout the process.

Thank you for your time and consideration. Please let me know if you need any other information from me.

[Your Name]

Email Letter

An email letter may be the most convenient method to withdraw your job application. This method works well if you have not had any in-person or phone contact with the employer and have communicated primarily through email. Your email should be brief, but still professional, explaining your request and expressing your gratitude for the opportunity.

Sample email letter format:

Subject: Application Withdrawal – [Your Name]

If you are unable to write a formal letter or email, or if you feel a phone call is more appropriate, you can contact the employer directly to withdraw your application. This method shows respect and professionalism, despite the need for a quick conversation. If you choose this method, be prepared to provide a brief explanation for your decision.

Sample phone call script:

[Your Name]: Hello, may I speak with  Employer’s Name ?

[Your Name]: Hello, this is [Your Name] and I am calling in regards to my job application for the [Position Title] at [Company]. I have decided to withdraw my application but wanted to thank you for the opportunity and let you know how much I appreciate your consideration.

Tips for Withdrawing a Job Application

When it comes to withdrawing a job application, there are a few things to keep in mind. Here are some tips that you can follow:

Timing of the withdrawal

It’s important to withdraw your application as soon as you’ve made the decision to do so. This is because companies often have tight timelines when it comes to filling positions, and leaving them in the dark can hold up the process. Additionally, withdrawing your application in a timely manner shows respect for the company and its time.

Avoiding negative language or criticism

When withdrawing your application, it’s crucial to avoid negative language or criticism. While you may have your reasons for wanting to withdraw your application, being negative or critical can burn bridges and harm your reputation. Instead, focus on keeping your tone positive and neutral.

Maintaining positive relationships with the company and its employees

Withdrawing your application doesn’t mean burning bridges with the company or its employees. It’s important to maintain positive relationships, as you never know when you might cross paths again in the future. You can do this by thanking the company and its employees for their time and consideration, and expressing your interest in potentially working with them in the future.

Being honest and direct

While it’s important to maintain positive relationships, it’s equally important to be honest and direct about your decision to withdraw your application. You don’t have to go into great detail about why you’re withdrawing, but it helps to provide a brief explanation. This shows that you value the company and its time, and that you’re not simply withdrawing because of a lack of interest.

Withdrawing a job application can be daunting, but following these tips can help you do it with professionalism and grace. Remember to withdraw your application in a timely manner, avoid negative language or criticism, maintain positive relationships, and be honest and direct.

Writing a Formal Letter to Withdraw a Job Application

When you have decided to withdraw a job application, it is important to do so in a professional and cordial manner. One way to accomplish this is by writing a formal letter to the employer or recruiter.

Format of the Letter

The format of a formal letter to withdraw a job application should follow the standard structure of a business letter:

• Sender’s address
• Recipient’s address
• Body of the letter

Details to Include in the Letter

In the body of the letter, you should include the following details:

• Your name and contact information
• The job position that you applied for
• The date that you submitted your application
• The reason for withdrawing your application (optional)
• Thank the employer/recruiter for their time and consideration
• Request confirmation of the withdrawal of your application (optional)

Sample Formal Letter

Here is an example of a formal letter to withdraw a job application:

[Your Name] [Your Address] [City, State ZIP Code] [Your Email] [Today’s Date]

[Employer/Recruiter Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Salutation],

I am writing this letter to formally withdraw my application for the position of [Job Title] that I submitted to your company on [Date of Application]. After careful consideration, I have decided that this role is not the right fit for me at this time.

I would like to express my sincere appreciation for the opportunity to apply for this position and for the time and consideration you have given my application. I have a great deal of respect for your organization and appreciate the work that you do.

Please confirm that my application has been withdrawn from consideration for this position. If there is any additional information that I can provide to assist you in this process, please do not hesitate to contact me.

Thank you again for your time, and I wish you and your company continued success.

[Your Signature] [Your Name]

Writing a formal letter to withdraw a job application requires a structured format and clear communication of necessary details. Be sincere and respectful in your communication, as it reflects positively on you as a professional.

Writing an Email to Withdraw a Job Application

When withdrawing a job application, it’s important to do so in a professional and courteous manner. Email is a common method of communication in today’s job market, but it’s essential to get the format and details right.

Format of the Email

A withdrawal email should follow a standard format, including a clear subject line, a professional email address, and a greeting. The body of the email should be concise and to the point, with a polite request to withdraw the application. Finally, the email should close with a thank you and a professional sign-off.

Details to Include in the Email

When writing a withdrawal email, it’s essential to include essential details such as the position applied for, the date of the application, and the reason for withdrawing. This information helps to ensure that your withdrawal is processed efficiently and without any confusion.

Sample Email

Here is a sample email that you can use as a template:

Subject: Withdrawal of Job Application for Marketing Manager Position

Dear Hiring Manager,

I wanted to reach out to formally withdraw my application for the Marketing Manager position that I applied for on May 1st, 2021. I appreciate the consideration you have given me for this role.

After careful consideration, I have decided to pursue other opportunities that better align with my career goals. I would like to thank you and the team for the time and effort that has gone into reviewing my application.

Please let me know if there is any additional information that I can provide to assist in the withdrawal process. I wish you and your organization success in your search for the ideal candidate for this position.

[Your Name] [Phone number] [Email address]

Using this email format and including important details will help you to withdraw your job application gracefully and maintain good professional relationships.

Making a Phone Call to Withdraw a Job Application

When you decide to withdraw your job application, there are several ways to do it. One of them is a phone call. Here are the steps you should take before and during the call as well as a sample phone script you can use.

Steps to take before the call

Before you make a call to withdraw your job application, take the following steps:

• Read the job posting and application carefully to ensure you are making the right decision.
• Review your reasons for withdrawing to make them clear and concise.
• Jot down key points you want to convey during the conversation.
• Check the company’s website or do a quick online search to find the name and contact information of the hiring manager.

By taking these steps, you will be well-prepared for the phone call.

What to say during the call

When you make the call, remember to be polite and professional. Start by greeting the hiring manager by name and introducing yourself. Then, clearly state your intention to withdraw your job application. Give your reasons for doing so, but try to keep them brief and positive. Thank the hiring manager for their time and consideration and express your appreciation for the opportunity to apply.

Sample phone script

Here’s a sample phone script you can use when withdrawing your job application:

Hello, may I speak with [hiring manager’s name] please?

Hi [hiring manager’s name], this is [your name]. I applied for the [position title] position, and I wanted to let you know that I have decided to withdraw my application from further consideration.

I have thought about the opportunity carefully and have decided that it’s not the best fit for me at this time. I wanted to let you know as soon as possible to avoid any inconvenience to you or your organization.

I appreciate your time and attention during the application process. I have great respect for your company and wish you success in filling the position. Once again, thanks for your consideration.

Thank you for your help, and please let me know if there is anything else I can do to assist you in this matter.

Have a great day.

By using this sample phone script, you can withdraw your job application gracefully and professionally. Remember, it’s important to be clear, concise, and polite to leave a positive impression with the hiring manager.

Examples of Withdrawing a Job Application

If there comes a time when you need to withdraw your job application, it’s best to do it in a professional and respectful manner. Here are some common scenarios and tips on how to handle withdrawing your job application:

Scenario 1: Job applicant changes their mind

Sometimes, after applying for a job, you may change your mind about the position, the company, or your own priorities. Whatever the reason, it’s important to communicate your decision promptly and politely. Here’s a sample letter:

Dear [Hiring Manager],

I hope this message finds you well. I am writing to inform you that I have decided to withdraw my job application for the [Job Title] position. While I appreciate your consideration and the time you spent reviewing my application and interviewing me, I have realized that the role is not aligned with my career goals and personal interests.

Thank you again for your attention and assistance in this matter. I wish you and your team all the best in your search for the right candidate.

Sincerely, [Your Name]

Scenario 2: Applicant receives another job offer

If you are lucky enough to receive multiple job offers, you may need to decline some of them and accept the one that suits you the most. However, you should still be gracious and respectful when withdrawing your application from the other jobs. Here’s a sample letter:

I hope this message finds you well. I wanted to let you know that I have received a job offer from another company that aligns more closely with my career aspirations and personal goals. Therefore, I regret to inform you that I must withdraw my job application for the [Job Title] position.

Please accept my sincere gratitude for the opportunity to learn about your company and meet with your team. I have no doubts that your organization will find a talented and dedicated professional for the role.

Thank you again for considering my application, and I wish you all the best.

Best regards, [Your Name]

Scenario 3: Company reputation or ethics concerns arise

In some cases, you may learn about something negative or questionable regarding the company you applied to, such as a lawsuit, a scandal, or a policy that conflicts with your values. In such situations, you may prefer not to associate with the company and thus withdraw your application. While you don’t have to explain your reasons in detail, it’s important to maintain a professional tone. Here’s a sample letter:

I hope this message finds you well. After careful consideration of the available information, I have decided to withdraw my job application for the [Job Title] position at your company. While I appreciate the opportunity and the positive interactions I had with your team, I have come to realize that our visions and values do not completely align.

Thank you for your time and attention during the recruitment process.

After Withdrawing Your Job Application

After withdrawing your job application, it’s important to take the right steps to ensure your future job search continues on a positive note. Here are two key strategies to consider:

1. Staying connected with the company for future opportunities

Although you may have withdrawn your application for a particular position, it doesn’t mean that you should cut all ties with the company. Staying connected with the company can help you create valuable relationships, get insider information on future job openings, and possibly even land a job in the future.

Make sure to bookmark the company’s career page and follow their social media channels, where they may announce any future job opportunities. Additionally, keep in touch with the hiring manager or recruiter who you have been in contact with, thanking them for considering your application and expressing your interest in future opportunities that may arise.

Even if you don’t land a job with the company immediately, taking the time to stay connected can lead to openings down the line and help to build your professional network.

2. Continuing job search and exploring other options

While staying connected with the company is important, it’s also essential to keep exploring other job opportunities. There may be other roles or companies that are a better fit for your skills and long-term goals.

One way to continue exploring other options is to network with other professionals in your field or attend job fairs and industry events. This can help you gain a better understanding of the market trends and identify the companies that align with your interests.

Additionally, make sure to continue refining your resume and cover letter, and tailor them to each position you apply for. This will help you stand out from the competition and increase your chances of landing a job offer.

Above all, remember that withdrawing your job application is not the end of the world. Take the time to reflect on your job search strategy and adjust as needed. With patience and persistence, you’ll find the right role that aligns with your skills and career aspirations.

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How to Withdraw an Application for a Job

When to Withdraw Your Application

How to withdraw an application, how to withdraw with a phone call, how to withdraw with an email, what to include in the email, letter of withdrawal email example, keep it positive.

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Have you had second thoughts about a job you applied for? Did you decide that you don't want the job you just interviewed for? What is the best way to tell the employer you have changed your mind? 

There are many reasons to withdraw from consideration for a position. You might realize that the job is not a good fit in terms of your skills, interests, lifestyle, or income expectations.

In addition, you may have been offered another position that is more attractive, or possibly you have suddenly been promoted by your current employer. Sometimes intervening life or health changes make a job transition less appealing after you have begun the application process .

If any of these situations apply, it is both courteous and professional to submit your withdrawal from consideration to the employer as soon as possible.

Here's information on how to withdraw an application for employment, when you need to notify the employer, and the best way to let the company know that you are no longer interested in the position.

There is no need to withdraw from consideration prior to being selected for an interview. However, once an interview has been scheduled or completed, you should inform the employer if you no longer have an interest in the position and don't plan to proceed with the process.

Here's how to decline an interview , and if you've already scheduled an interview, here's how to cancel it .

You can send an email or letter expressing appreciation for the employer's time and consideration, with the option to include a reason such as how the position wasn't a good fit. Or you can call the hiring manager and advise them that you've had a change in circumstances.

If you are considering withdrawing from consideration because the specific job you were interviewed for wasn’t a great match for your skills, by all means, explain this, tactfully, to the employer. Also, ask that they take you into consideration should a more appropriate position open with their organization.

Employers may redirect outstanding candidates to a different position from the one they initially applied to if they are impressed with the person's background.

If you have established a solid rapport with the hiring manager or Human Resources representative throughout the application process, it is more professional (and considerate) to withdraw from consideration with a phone call.

If possible, speak directly with the hiring manager rather than leaving a voicemail or message. This discussion could lead to referrals for other jobs or even restructuring of a more appropriate position.

Here's when to withdraw from consideration for a job via email. You don't need to provide a lot of information. Keep it simple, and don't go into lengthy explanations of why you're withdrawing your application.

Keep it short and sweet. Your email message should be brief. Keep your message positive and state that you are withdrawing from consideration for the job.

If you choose to explain why, present your reason simply, making sure to avoid any comment that might be construed as criticism of the employer.

Relay your appreciation. Thank the person you met with for his or her time.

Be specific in the subject of the email. The subject line of your message should state your name and the fact that you are withdrawing your application.

Don't wait to send your message. It's best to send your withdrawal letter as soon as you decide this isn't the job for you. This will enable the hiring manager to continue the hiring process with other applicants.

If you said yes, but want to say no. If you already accepted the position then changed your mind, review these tips for turning down a job you already accepted .

Here's a sample email message withdrawing an application after a job interview.

Subject: Your Name - Withdraw Application

I very much appreciate your consideration for the (job title) with (company). After further thought, I have decided to withdraw my application for the position.

It was a pleasure meeting you. I appreciate the time you spent discussing the opportunity with me, as well as the information you shared on the job and the company.

Thank you for your time and consideration. I wish you success in finding the perfect candidate to fill this position.

Best regards,

No matter how you withdraw from consideration, remember to remain professional and positive. Do not go into detail about why you do not like the company, your potential boss, etc. Instead, emphasize how grateful you are for the opportunity to apply for a position at the company, and for their time and consideration thus far.

A future job opening at the company might be a better fit for you, so you should seek to remain in the hiring manager's good graces.

Hiring managers also often maintain a network with other businesses. If they are impressed by a candidate but for some reason they don’t hire them, they may proactively alert the candidate to interesting job openings with other employers.

Letter of Withdrawal

A letter of withdrawal is a formal letter written to end your relationship with an organization or individual, or in cases like a job offer, preventing a relationship from beginning in the first place. The letter can be applied to a number of other scenarios, including leaving a school or college, ending medical care provided to a patient, terminating a job or business relationship, or pulling out of a legal case if you’re a lawyer.

If you were applying for a job and sent in an application, but decided to stay at your current job, you would send in a letter withdrawing your application from consideration. Sending a letter of withdrawal is a courtesy, and it is better than waiting for someone to contact you to say you are no longer interested.

Starting to Write

Remain polite even if you are withdrawing due to negative circumstances.

If applicable state the reason for the withdrawal.

Confirm the date when the relationship will officially be over.

Thank the individual or organization for your time together.

Letter of Withdrawal from Job Offer Sample

Four Seasons Resort

1642 Thorn Street Cheyenne, WY 82001

Dear Joel Sanders,

Thank you for considering me for the position of head chef at the Four Seasons Resort. It would truly be an honor to hold that esteemed position.

Unfortunately, I have decided that I will be staying in my current position. Therefore, I would like to formally withdraw my application from consideration.

I made this decision because I like what I am currently doing, and I don’t think I would be able to move away from my hometown. The prospect for working at the Four Seasons Resort is very appealing, but at this time in my life, I don’t think it would be suitable for me.

Once again, thank you for the consideration and good luck finding someone to fill your position!

Respectfully yours,

Calvin Jones

Letter of Withdrawal from College Sample

To Whom It May Concern,

I am writing to inform the college that as of November 23, 2013, I am leaving and transferring to Hartsmith College in New York.

I am in the process of returning college belongings and informing my lecturers of the move.

Should you require an address on file, I will soon be residing at  6324 Easy Green, Prosper, NY, 14605-0519.

Thank you for all of the support and education over these past two years.

Ralph Hughes

Letter of Withdrawal from Public School Sample

Dear Principal Parker,

I am writing to inform you that I am withdrawing my son Christian Bell from school and public education as a whole. Starting May, 03, 2013, I will begin home-schooling him for the foreseeable future. Please update the school register accordingly.

Should yourself or the Texas school district require any further information on this matter I will be happy to provide a letter of assurance or to speak to you in person.

Mr. Percy Bell

With support from the Texas Home School Coalition.

Letter of Withdrawal from Doctors Office Sample

Dear Mr. Sage,

I regretfully inform you that I have been forced to withdraw medical care from you as I have been diagnosed with a debilitating condition of my own and can no longer work as a physician.

Unfortunately as this is such a small doctors office there is currently nobody else who can take on your care permanently, so I recommend that you begin searching for another physician in the area. I have attached a list of nearby practises that you may be able to transfer to.

At such a time you can call reception to request that your medical notes be passed on.

According to my records you are not currently on medication or in any dire need of treatment, but should you require any emergency care before you find a new physician, my colleagues will happily see to you.

Once again I apologize for the inconvenience, but this was a completely unforeseen situation.

All the best,

Dr. Chadwick

Letter of Withdrawal from Business Partnership Sample

Dear Mitchell,

I have had a positive experience working with you over the past year, and your dedication to the website is admired and appreciated, however I regretfully inform you that I would like to withdraw from our partnership and leave you with sole control over the project. I have other ventures on the horizon that I wish to focus on.

It is no secret that we have disagreed with how to move forward, and I feel our passions are no longer aligned. It was a hard decision to make but I think we will both be better off severing ties, rather than forcing the tension to continue.

According to my calculations I have invested $500 in to the business, including the domain and webhosting. I respectfully request that you reimburse this money and I will happily sign everything over to you.

You can contact me on (929) 389-3434 to talk about this further, but please be advised that my final decision has already been made.

Letter of Withdrawal from a Case Sample

Dear Mrs. Anderson,

After taking a careful look at our case I feel you have been ignoring my advice, and our lawyer-client relationship is not working out. You have also failed to provide the information required to give you proper representation.

I regretfully have to inform you that Madsen Attorneys can no longer act as your legal counsel and you will have to find another lawyer to assist you.

At Madsen Attorneys we pride ourselves on the quality of service we provide and the results we obtain, and without your cooperation we can neither provide a quality service nor get those results.

It should be noted that unless you find new counsel by August 5th, you will be forced to represent yourself in your case. We advise that you take this letter as a warning that you need to take the charges made against you seriously if you’re to avoid conviction.

As per our agreement we will continue to handle motions already set forward, but will be unable to initiate any new actions as per the date of this letter.

Sincerely yours,

Rollo Parker

Madsen Attorneys

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How to write a Withdrawal letter to withdraw Job application, resignation letter format with Sample template

withdrawal letter is written to end the ties with an organization or an individual. The withdrawal letter should begin with a polite salutation and then the reason should be highlighted for withdrawal

Objective of Withdrawal letter

A withdrawal letter is written to express an applicant’s intention to withdraw or terminate his/her ongoing application to an institution, company or organisation. Events in our life are often unpredictable and very often they force us to rethink our choices and decisions. A withdrawal letter will help us to redirect and reorient the course we originally intended to take and pursue a different path.

General use of withdrawal letter

A withdrawal letter is often written in a professional or academic context. It can be written by a student who does not wish to enrol in a particular institution or course; a consumer can also write this or client who seeks to withdraw from a business contract or it could be written by an employee who wants to withdraw from a job application.

In the educational sector, as mentioned earlier, a student or parent may write a letter of withdrawal from school or from college, if they or their children are unable to purse a specific course.

Within the context of job applications, if we have applied to a variety of jobs, we are often faced with the task of having to reject one position in favour of another. In this situation we write letter of withdrawal to the company so that they won’t follow up on that application. A withdrawal letter is issued so as to make clear an individual’s unavailability for job prospects.

It can even work in the opposite way in the event of a resignation withdrawal. Suppose certain circumstance force an individual to tender a resignation letter to his/her employer, but within a short time those circumstances change, then the employee may write a resignation withdrawal letter expressing a desire to continue working there.

Employers and academic professional may greatly appreciate a withdrawal letter from a candidate because it leaves them free to consider other genuine applicants.

Tips for writing a letter of withdrawal :

• State the reason clearly: As with any formal and professional correspondence it is essential that you state the reason for withdrawing clearly.
• Be polite and to the point, even if the reason and circumstances for withdrawing are unfavourable
• Give all your contact details in case the employer may need to contact you regarding legal  formalities that need to be completed before withdrawing.
• Make it clear that, circumstances being otherwise, you are open to accepting a position in  future so that you keep your options open.

Various withdrawal letter sample template are given below in doc and pdf format for quick reference and example.

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Withdrawal of Job application

Sample template.

Date: _______

From,                                                                                                                              

Name________________ Address______________ Contact Number________ Email________________

Mr. ____________, HR Executive Company, Location

Subject: Withdrawal of Job Application

Dear Mr. Stan Lee,

I would like to sincerely thank you for considering me for a position at your reputed organization. I regret to inform you that I will be unable to follow up on my job application as I need do relocate to Mumbai immediately.

I am writing this letter to formally request that my application be withdrawn as soon as possible. I am aware that this is on such short notice and I apologize for any inconvenience this may cause. I wish you all the best in finding a candidate to fill the position.

Name.______________ ,

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Withdrawal of student’s admission

Sample letter.

Date: ________

XYZ College, Delhi.

Subject: Withdrawal of Student’s Admission.

Dear Madam Principal,

I, AAA, parent of Mr. Paul, am writing this letter to request you to please withdraw my son’s admission from the college. On account of my husband’s transfer, we will be relocating to Mumbai within the next two weeks. My son Paul is studying in class 12 th and his student ID number is 178.

I humbly ask you to initiate the admission withdrawal process as soon as possible and to send us all his academic records so that we can enroll him in a college in Mumbai at the earliest.

I assure you of my complete cooperation with all the necessary formalities for the withdrawal of admission and would also appreciate a recommendation letter from you on behalf of Paul, so that we can secure his admission. Thank you for your cooperation.

Mrs. ________________,

Withdrawal of Resignation

Date_________

From, Joel Dan Sender’s address Sender’s contact details  

To, Mr. Samuel Larson Designation, The Company's Name, Company Full Address with Phone Number.

Subject: Withdrawal of Resignation

I am writing this letter in reference to my resignation notice dated (______) I understand that the management has not yet responded to the notice. After careful reconsideration I have decided to remain at my current job and continue with my responsibilities.

I humbly request you to allow me to withdraw my resignation as soon as possible. I sincerely apologize for the inconvenience caused to you. I encourage you contact me if you have any queries.  

Thanks in anticipation,

Yours sincerely,

Employee Id no : Senior Sales Executive 

Withdrawal of Application

Sample letter template.

Date: _________

Name of the employee

Designation ______________,

Subject: Withdrawal of Application

I am writing this to your establishment so as to let you know that I have decided to withdraw my application. If you will recall, I had earlier submitted an application for the post of a senior clerical officer in your company. However, due to some circumstances beyond my control I will be forced to withdraw my application. I must let you know that it was never my initial plan to withdraw my application.

But, in a case where I have to move to another state under duress and in a very short period of time. Therefore, even if I end up securing the job I will not be able to keep the job because of the distance and even as a result of some other personal reasons. I want to express my appreciation to your company for your kind interest in hiring me.

Yours faithfully,

Name of the person

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• Withdraw Application Letter

A withdraw application letter is used by an applicant to withdraw an application they previously submitted. Whether you’re a job applicant or work for an HR department and would like to give candidates a convenient way to withdraw their job application, use this ready-made Withdraw Application Letter. It can be filled out and e-signed seamlessly on any device.

Customize this template with Jotform Sign ’s drag-and-drop builder. Choose to add your logo, update design elements like fonts and colors, add a signing order for multiple signatures, and make other changes in seconds. Save time and paper with an online Withdraw Application Letter that lets you create letters quickly and easily.

More templates like this

Letter of Authorization

A letter of authorization is an agreement between the person, known as the principal, authorizing another, known as an agent, to perform certain functions or powers in order to perform the duties of the principal. This letter also contains the period of effectivity of the contract of agency between the principal and the agent. Share Jotform’s free Letter of Authorization via email and securely collect electronic signatures from any device. Once signed, a finalized PDF document will be sent to your inbox — ready to download, print, and share with the appropriate parties.You can make changes to this Letter of Authorization in just a few easy clicks using Jotform’s intuitive form builder. Simply drag and drop to add or remove text fields, include additional signature fields, change fonts and colors, include your own branding and letterhead, and other design changes. Ditch messy paper forms and streamline your e-signature process with this free Letter of Authorization from Jotform. If you want to take your signing process online, create an e-sign document with Jotform Sign.

Professional Letter of Recommendation

A professional letter of recommendation is used by a prospective job applicant when applying for a position at a different company. Usually written by a previous supervisor, this letter highlights the skills, personality, and qualities of the applicant that is related to the job position they are applying for. Share this Professional Letter of Recommendation via email, which the respondent can then fill out and sign from any device. Once signed, a finalized PDF document will be automatically sent to your inbox and ready to present to the hiring manager.Make updates to this Professional Letter of Recommendation in seconds without any coding. Using Jotform’s drag-and-drop form builder, you can easily add or remove form fields, choose new fonts and colors, personalize automated emails, and much more. Land your next big job with Jotform’s free and fully customizable Professional Letter of Recommendation. If you want to take your signing process online, create an e-sign document with Jotform Sign.

Resignation Confirmation Letter

Need a quick and professional way to confirm your employees' resignations? No problem. With Jotform’s Resignation Confirmation Letter, you can build a confirmation letter to send to your employees who have recently resigned for both yours and their records. Oversee the signature process from start to finish in one centralized place. Share via email or embed in your internal management portal and start collecting resignation confirmation signatures today.Customizing your Resignation Confirmation Letter is easier than ever with Jotform’s drag-and-drop form builder. Update your business’ terms and conditions, add or remove form fields, change fonts and colors, and make other design changes — no coding required. Create your letter, send it straight to your former employees, and start collecting signatures seamlessly. To send and sign documents in seconds, customize this template and share it with Jotform Sign.

These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

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Letter Templates

Job promotion letter templates.

Letter of Intent for Promotion

Create a letter of intent for promotions at your company. Works on any device — iOS or Android. Drag and drop to personalize. Converts to a PDF automatically.

Letter of Interest for Promotion

Generate letters of interest for promotion. Great for HR departments. Fill out and sign on any device. Save time with automation and e-signatures.

Cover Letter for Internal Position

Create a cover letter for an internal position. Works on all devices. Drag and drop to design in seconds. Collect e-signatures faster. No coding.

Congratulation Letter for Promotion

Create a letter to congratulate your employee for their promotion. Works on mobile, tablet, and desktop devices. Easy to customize. Collect e-signatures.

Letter of Recommendation Templates

Create a professional letter of recommendation in seconds. Works great on any device. Android and iOS compatible. Easy to customize and share. No coding required.

Letter of Recommendation for Student

Create and collect letters of recommendations for students with Jotform Sign. Drag and drop to customize. Works on mobile, tablet, and desktop devices.

Letter of Recommendation for Scholarship

Create a letter of recommendation for any scholarship application. Drag and drop to design. E-sign in seconds. Works on smartphones, tablets, and desktops.

Previous Employment Verification Letter

Gather employment verification letters from your past employers. Create, send, and share. E-sign in seconds. Works on tablets, smartphones, and desktops.

Resignation Letter Templates

Simple Resignation Letter

Show respect to your supervisors by using this Simple Resignation Letter when leaving the job position. This will help both parties to have a positive farewell to each other.

Professional Resignation Letter

Create and sign professional resignation letters fast. Great for HR departments. Automate your workflow to save time. Get e-signatures on any device.

Other Letter Templates

Create a signable letter of authorization. Works seamlessly on any device. Android and iOS compatible. Convert to PDF. Easy to customize and share. No coding.

Confirm your employee’s resignation with this easily customizable letter. Create once, send multiple times. Works on any device — desktop, tablet, and mobile.

Job Confirmation Letter

Create a job confirmation letter and send it out for signature. Works great on any device. Easy to customize. Download the finalized document as a PDF.

Income Verification Letter Template

Create an income verification letter that works for your business. Easily customizable. Works on all devices — iOS and Android. Download immediately as a PDF.

Contract Termination Letter

Create a document to terminate your contracts. Works great on any device. Fill out and sign with ease. Customize with our drag-and-drop builder.

Early Lease Termination Letter

Create an early lease termination letter to send to a landlord or property manager. Signable on any desktop, tablet, or mobile device. Easy to customize and share.

Doctors Excuse for Work

Create a professional doctor’s note to excuse your patients from work. View and create from any desktop, tablet, or mobile device. Drag and drop to design.

30 day Notice to Landlord

Create a professional 30 day notice to send to your landlord. Download responses as PDFs instantly. Works on Android and iOS devices. Easy to customize.

Proposal Letter Template

Create a proposal letter with this ready-made template. Easy to customize and share via email. Fill out and e-sign from any device. Converts to a PDF.

Promotion Letter to Employee

Create promotion letters for your employees. Easy-to-customize letter template. Fill out and sign on any device. Save time with e-signatures and automation.

Letter of Recommendation Template for Coworker

Create and collect letters of recommendations for your coworkers. Drag and drop to customize. Works on mobile, tablet, and desktop devices. No coding.

Verification Of Employment Letter

Complete verifications of employment for your employees. Great for HR departments. Easy to customize and fill out on any device. Automate your workflow.

Letter of Recommendation for Employee

Create a letter of recommendation for your employees. E-sign in just seconds. Works on mobile, tablet, and desktop devices. Drag and drop to design.

Job Offer Letter

Create a professional job offer letter to send to candidates. Works on desktop, tablet, and mobile devices. Drag and drop to customize. E-sign in seconds.

Employment Verification Letter for Apartment Rental

Authenticate your employment to the company by using this Employment Verification Letter for Apartment Rental. This letter is one of the requirement when moving to an apartment.

Letter of Intent to Return to Work

Notify your work of your intent to return with this letter. Drag and drop to customize. Collect e-signatures of approval. Works well on all device types.

Thank you Letter for Donation to Church

Show your gratitude to people for donating to your church. Create and share thank you letters in seconds. Easy to customize. Save time with automation.

Self Employment Declaration Letter

Generate self employment declaration letters fast. Fill out and e-sign on any device. Save time. Reduce messy paperwork. Converts to PDF automatically.

About Letter Templates

If you need to draft polished, official letters, our customizable Letter E-Sign templates can help you generate them — for free! To get started, customize any of our free templates for confirmation letters, consent letters, cover letters, letters of recommendation, and more. Submissions made through your online letter form will automatically be converted into designed, professional PDFs that are easy to download, print, and email.

Using Jotform’s PDF Editor, you can modify any letter template to perfectly match your needs. Feel free to change the fonts and colors, drop in a text box for terms and conditions, write a personalized message, and add your logo for a more official touch. Your custom letter template will instantly convert every form response into an easily accessible PDF. If you’d like to send your clients confirmation letters or copies of their submissions, simply set up an autoresponder email and enable PDF attachments.

With an automated letter template, you’ll never have to manually write or sort paper letters for your business again.

Frequently Asked Questions

1) what are letter templates.

Letter templates are pre-made formats or layouts to help you draft a letter — no matter what your specific needs. With a letter template, you can just fill in fields like date, sender and recipient addresses, greeting, body text, and signature. These templates help you minimize busywork while producing professional results.

The best part? You won’t have to write each letter from scratch, and you can reuse templates as many times as you need, changing the letter for each circumstance.

2) Subtypes of letter templates

There are many different types of letter templates. While you can customize letter templates to your exact needs, you can also use our ready-made templates as is.

One common letter template is for a job promotion letter, which is a formal correspondence used to offer an employee a promotion, raise, or new role within a company. These templates can save your HR department time drafting individual promotion letters , so all they have to do is fill in an employee’s salary and job specifics to create a perfect letter. Job promotion letters provide a formal way to inform the employee of their new position, convey the details of their new role, and celebrate their accomplishments.

Another common letter template is a letter of recommendation . A letter of recommendation vouches for an individual based on a person’s first-hand experience of their characteristics and qualifications. Whether you’re an employer or a teacher, you’ve most likely received multiple requests to write letters of recommendation on top of your regular workload. Instead of spending valuable time drafting new letters from scratch, you can customize a template to create letters of recommendation in minutes. You can even set up an autoresponder email that sends the individual their completed letter of recommendation once you’ve finished.

Another common letter template type is for a resignation letter , which is an official document that notifies an employer when an employee is leaving their job. These templates work great for anyone who is planning to resign from their current position or for HR teams that need to offboard employees. You can personalize the template with your reasons for resigning from a job, then send it as a PDF in seconds.

3) Key elements of letter templates

Letter templates are structured to accommodate specific formatting and layout needs. The key fields to include are

• Header: The title or purpose of your letter
• Date : The date the letter is being sent
• Sender name : The full name of the person sending the letter
• Email: The email of the person sending the letter
• Phone number : The contact phone number of the person sending the letter
• Sender and recipient addresses : The full addresses of both the person sending the letter and the person receiving the letter
• Greeting : A formal salutation to the person receiving the letter
• Body text : The bulk text of the letter stating its purpose, whether that be for a resignation, a promotion, an appraisal, etc.
• Signature and signoff : The signature of the person sending the letter, followed by an optional field for their printed name and the date of signing

4) How do I create a letter with Jotform?

You can create a letter with Jotform in minutes using our ready-made templates. Navigate to Letter Templates in our PDF template directory, and select one that best suits your needs. Then, use our intuitive drag-and-drop builder to customize the letter design with elements of your personal branding, different fonts and colors, and so much more.

When the letter template looks perfect, you can fill out the fields for the specific recipient and purpose of the letter, then share it via email, link, or QR code. With Jotform Sign, you can also collect electronic signatures from recipients and save your letter as a PDF instantly for future reference. It’s that easy!

5) What can I use a letter for?

You can use a letter any time you need to convey a formal or informal message to a person or organization. Letters are useful for making requests, providing information, expressing gratitude, extending invitations, submitting applications or proposals, offering promotions or opportunities, giving condolences, and addressing issues or disputes.

On the personal side, letters are used to correspond with friends and family, send invitations to parties, and more. In business, letters are more commonly used to communicate with partners, clients, customers, suppliers, employees, and other stakeholders. They are also used to establish business agreements , initiate contracts, and inform recipients of legal actions, among other purposes.

Letters are one of the oldest and most effective means of written communication, and they are still used by just about every institution and industry today. As such, it’s useful to know how to use them effectively and efficiently.

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Sample Letter of Withdrawal of Enrollment: Free & Effective

In this guide, I’ll walk you through the step-by-step process of writing an effective letter of withdrawal, share personal insights, and offer a customizable template to simplify your task.

Key Takeaways

• Purpose : Understand the significance of a withdrawal letter and its impact on your academic record.
• Structure : Learn the essential components of a withdrawal letter, including salutation, body, and closing.
• Tone : Discover the importance of maintaining a professional and courteous tone throughout the letter.
• Personal Experience : Gain insights from real-life examples and tips based on my extensive experience writing these letters.
• Template : Utilize a customizable template to create your own letter efficiently.
• Feedback : Engage with us by leaving comments or asking questions at the end of the article.

Step-by-Step Guide to Writing a Letter of Withdrawal of Enrollment

Step 1: start with your personal information.

Begin your letter by listing your personal information at the top left corner. This should include your full name, address, phone number, and email address. If you have a student ID number, include that as well.

Step 2: Add the Date and Recipient’s Information

Below your personal information, write the date. Then, add the recipient’s name, title, department, and the institution’s address. Ensuring you address the letter to the correct individual or department is crucial for its proper processing.

Step 3: Write a Clear Subject Line

A subject line such as “Letter of Withdrawal of Enrollment” helps in immediately identifying the purpose of your letter.

Step 4: Salutation

Begin with a formal greeting like “Dear [Recipient’s Name or Title],”. If you’re unsure of the recipient’s name, “Dear Admissions Office,” or “Dear Registrar,” are acceptable alternatives.

Step 5: State Your Intent

In the opening paragraph, clearly state your intention to withdraw from your program. Mention your program of study and any relevant details like your student ID number to avoid any confusion.

Step 6: Provide a Reason (Optional)

While not mandatory, briefly explaining your reason for withdrawal can provide context. Keep this section concise and professional.

Step 7: Mention the Effective Date

Clearly specify the date from which your withdrawal should be effective. This is crucial for the institution’s records and any financial considerations.

Step 8: Express Gratitude

Acknowledge the institution and its staff for their support during your time there. A note of thanks can leave a positive impression.

Step 9: Provide Contact Information

Even though you’ve already listed your contact details at the top, reiterating your phone number or email at the end ensures they have the means to reach you if needed.

Step 10: Closing and Signature

End with a formal closing like “Sincerely,” followed by your signature (if submitting a hard copy) and typed name.

Personal Tips from Experience

• Clarity is Key : Ensure your letter is straightforward and to the point. Ambiguities can lead to unnecessary delays or confusion.
• Maintain Professionalism : Regardless of your reasons for withdrawal, maintaining a professional tone is crucial.
• Follow Up : After sending your letter, it’s wise to follow up with the institution to confirm they’ve received it and understand the next steps.

Real-Life Example

In my experience, a well-crafted withdrawal letter facilitated a smoother transition when I had to withdraw due to a family emergency.

The clarity and professionalism of the letter were appreciated by the admissions office, which expedited the process.

Template for Withdrawal of Enrollment Letter

[Your Name] [Your Address] [City, State, Zip] [Phone Number] [Email Address] [Student ID Number]

[Recipient’s Name] [Recipient’s Title] [Department] [Institution’s Name] [Institution’s Address]

Subject: Letter of Withdrawal of Enrollment

Dear [Recipient’s Name or Title],

I am writing to formally request the withdrawal of my enrollment from [Program Name] at [Institution’s Name], effective [Date]. My decision to withdraw is due to [brief reason, if comfortable sharing].

I want to express my sincere gratitude for the support and opportunities provided during my time at [Institution’s Name]. Please let me know if there are any forms or additional steps I need to complete as part of this process.

Thank you for your understanding and assistance. I can be reached at [Phone Number] or [Email Address] should you need any further information.

Sincerely, [Your Signature, if sending a hard copy] [Your Typed Name]

Engage With Us

Have you ever written a letter of withdrawal? Do you have any additional tips or questions about the process? Share your experiences or ask your questions in the comments below. We’re here to help and learn from each other!

Frequently Asked Questions (FAQs)

Q: What Should I Include in My Letter of Withdrawal of Enrollment?

Answer: In my letter, I made sure to include my full name, student ID, contact information, and the specific program I was enrolled in. I clearly stated my intention to withdraw and gave a brief, respectful explanation for my decision. It’s also important to date the letter and, if applicable, mention any relevant people or departments that should be informed about the withdrawal.

Q: How Do I Address the Letter and Who Should I Send It To?

Answer: I addressed my letter directly to the Registrar’s Office, as they handle enrollment matters. However, it might vary depending on the institution, so I recommend checking with your university’s specific procedures. I also sent copies to my academic advisor and the financial aid office to ensure all relevant departments were informed.

Q: Is There a Specific Format or Template I Should Follow?

Answer: I followed a formal letter format, starting with my address at the top, followed by the date, and then the recipient’s address. I kept the tone professional and straightforward. My university didn’t have a specific template, but I checked their website for any guidelines on withdrawal letters.

Q: Do I Need to Give a Reason for Withdrawing?

Answer: In my case, I did provide a reason, but I kept it concise and professional. I believe it’s good to give a reason, especially if it might impact your ability to re-enroll or affect any financial aid arrangements. However, it’s also a personal choice, and one can choose to be as brief or detailed as they feel comfortable with.

Q: What Are the Consequences of Withdrawing from Enrollment?

Answer: For me, withdrawing meant I had to sort out several things like tuition fee adjustments, housing, and scholarship implications. It’s crucial to understand the financial and academic consequences, which can vary depending on when you withdraw during the semester. I made sure to consult with the financial aid and academic offices to fully understand the implications.

Q: Can I Re-enroll After Withdrawing?

Answer: In my experience, re-enrollment is possible, but it depends on the institution’s policies and sometimes the reasons for withdrawal. I had to submit a new application, but the process was simpler since I was a former student. It’s best to check with the admissions office for the specific re-enrollment procedures and criteria.

Q: Should I Consult with an Advisor Before Withdrawing?

Answer: Absolutely, I found it very helpful to talk to my academic advisor. They provided guidance on the withdrawal process and how it would affect my academic progress. They also helped me consider alternatives and understand the long-term impact of my decision.

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How to Withdraw Your College Applications

What’s covered:, what does withdrawing your application mean, when should i withdraw my application, how to withdraw a college application, does withdrawing affect your chances at other schools.

​​ The word “withdraw” means to take back or take away. In terms of college applications, withdrawing your application means that you are no longer considering the school as a possible choice for you. There are several reasons why you might withdraw an application, including getting accepted ED to another school, receiving financial aid from other schools, being unsure whether you want to attend the school, and so forth. It is important to note that withdrawing your application will not hurt your chances at any other schools.

When you withdraw your application, you are cancelling your admission to the school. This can be done in a number of ways, but usually it is done by notifying the admissions office in writing. You will also need to notify any financial aid or scholarship offices that you are affiliated with. If you have already paid your tuition, you will likely be refunded most of your money.

There is no one-size-fits-all answer to this question, as the best time to withdraw your college application will vary depending on your individual circumstances. However, there are a few reasons why you might withdraw your application.

1. You have been accepted ED to a school that is a better fit for you.

If you have been accepted ED to a school that is a better fit for you, you might want to withdraw your application from other schools so you can focus on the school to which you have been accepted.

2. You have received enough financial aid from other schools and do not want to take out loans in order to pay for tuition at the school you were applying to.

If you have received enough financial aid from other schools and do not want to take out loans in order to pay for tuition at the school you were applying to, then withdrawing your application might seem like a viable option.

3. You are unsure whether or not you really want to attend the school.

Whether it’s because of location, cost or other factors that you’re uncertain about, if you are not sure that you want to attend the school then withdrawing your application might seem like a good idea.

As you can see, there are many reasons why students might consider withdrawing their application.

When you withdraw your college application, it removes the chances of getting any admission offers from that particular school.  The process of withdrawing a college application is different for each institution.

Withdrawing Through College Portal

First, login to the website with your credentials pertaining to the institution which you are applying to.

Next, check on your application status in order to make sure that you are on the right page.

Afterwards, a new section will appear with a list of few options.

You may then select the “Withdraw Application” which is present at the bottom of the scrolling text box. Check out all your applications to make sure you’re withdrawing from them all, not just some!

Lastly, check out the confirmation of your withdrawn application.

Withdrawing By Email or Formal Letter

If you choose, you can withdraw your application by either emailing or writing a formal letter to the admission office.

The process is pretty much the same, but there are few differences.

First, check out your college’s applications website to find the email or mailing address of the school in order to send in applications.

Next look for the admissions office in the college and make sure you are addressing it properly like ‘Dear Admissions Officer,’ etc.

Be sure to state all your credentials including name, address and IDs that are connected to your application.

Then, wait for one whole business day before making any phone calls or checking on the email you have used for submitting withdrawal requests.

The process of withdrawing an application is different for each institution so be careful to follow all instructions provided by the admissions office before making withdrawals.

Withdrawing does not affect your chances at other schools. This is because your original application is still active and has not yet been reviewed by the college.

However, once you withdraw it will be reviewed that your application is incomplete or inactive, depending on how long it takes for you to get in touch with admissions. So try withdrawing through the college portal instead of mail if possible!

Also, check out on the schools that you have applied to and accepted offers from before withdrawing college applications.

If you withdraw from all the colleges to which you applied and got an acceptance letter, then your chances for getting in touch with any other college might be limited.

Withdrawing will not affect your chances of getting into another school, but withdrawing early can hurt your chances at getting financial aid packages.

T hat is why it’s important to weigh all your options carefully before withdrawing any college applications.

To learn more about the process of withdrawing a college application, or if you have any further questions, be sure to check out our CollegeVine Community Forum!

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