Free Inventory Report Templates

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In this article, you’ll find the most useful collection of free inventory report templates for retailers, warehouse personnel, small business owners, restaurant staff members, and other inventory stakeholders. 

Included on this page, you’ll find a simple inventory report template , a printable inventory report template , a sample inventory report template , a monthly inventory report template , and a food inventory report template , among others. You’ll also find a list of helpful tips for completing inventory report templates.

Simple Inventory Report Template

Simple Inventory Report Template

Download Simple Inventory Report Template Microsoft Excel | Microsoft Word | Adobe PDF | Google Sheets  

Use this fully customizable simple inventory report template to record the number, cost per item, and value of your inventory items. This comprehensive, easy-to-complete template includes columns for item names, manufacturers, reorder levels, days per order, and item reorder quantities. 

This template includes editable sample text to help you assess your current inventory, determine when you need to reorder inventory items, manage your inventory accurately, and optimize your productivity. 

For more inventory reporting resources — including information on how such resources can address your business needs — see this article on Excel inventory templates .

Printable Inventory Report Template

Printable inventory report template

Download Printable Inventory Report Template Microsoft Excel | Microsoft Word | Adobe PDF | Google Docs

Keep track of your complete inventory with this all-inclusive, print-friendly inventory report template. This streamlined template helps you keep track of inventory reorders, item names and numbers, the stock location, the cost per item, and the stock quantity. 

This template also allows you to manage vendor details, the stock total value (the cost per item multiplied by the stock quantity), reorder levels, days per reorder, item reorder quantities, and any stock-item discontinuations. 

You can also find more inventory templates in Google Sheets here .

Sample Inventory Report Template

Sample inventory report template

Download Sample Inventory Report Template Microsoft Excel | Google Sheets

With this sample inventory template, you can manage every aspect of your business inventory, including your inventory’s total value. The template’s main Inventory - Stock Control tab includes editable example text to guide you through the inventory management process.

The template also includes an autotallying feature, so you can determine the total value of all your inventory items. The unique Inventory - Stock Track Sheet tab helps you drill down into the details of each inventory item, including purchase and inventory details (e.g., quantity, item area, item shelf/bin), so you can always keep abreast of the status and location of any item in your inventory.

Inventory Summary Report Template

Inventory Summary Report Template

Download Inventory Summary Report Template Microsoft Excel | Google Sheets

Ensure that your inventory data is error-free and up to date with this unique inventory summary report template. This template includes an autotallying feature that provides a snapshot of your entire inventory’s value at any time. 

A Financial Status section helps you track any item’s value — from its initial value (factoring in any inventory loan details, including the loan term in years and payments) to its expected value at the conclusion of its loan term. With this template, you can make sure that your inventory assets balance with any liabilities. 

You can find additional inventory reporting templates in Google Sheets here .

Property Inventory Check-In Report Template

Property Inventory Check In Report Template

Download Property Inventory Check-In Report Template Microsoft Word | Adobe PDF | G oogle Docs  

This property inventory check-in report helps landlords and tenants alike report any residence-specific inventory discrepancies. Using this document, you establish a mutual understanding and agreement regarding a property’s inventory. 

Enter room-by-room details regarding the items in each residence, including the quantity of an item, the condition of the item, and any additional notes. By doing this, you ensure that a landlord refunds or withholds deposits accurately. A landlord and tenant(s) should sign this property inventory check-in report template to affirm the status of a property before a tenancy begins.

Inventory Damage Report Template

Inventory Damage Report Template

Download Inventory Damage Report Template  Microsoft Excel | Google Sheets  

This template offers the perfect method for tracking and documenting damaged inventory items. A Condition column lets you note an item’s condition; a Damage Report column enables you to report the full details of any damage to your inventory. 

In addition, a Total Asset Inventory Value section autocalculates each inventory item’s collective value. In this section, you can also include notes regarding damaged inventory to ensure that a landlord/tenant receives proper credit or other compensation.

Monthly Inventory Report Template

Monthly Inventory Report Template

Download Monthly Inventory Report Template  Microsoft Excel | Google Sheets  

Keep track of your inventory on a month-by-month basis with this all-inclusive monthly inventory report template. This template makes it easy to report each month’s inventory status, current value, and total inventory value. 

This template also enables you to generate a year-to-date cumulative inventory report. The template’s Location section makes it easy for you and your coworkers to locate any inventory items at any time, so you can review past details and optimize the management of your inventory.

Inventory Audit Report Template

Inventory Audit Report Template

Download Inventory Audit Report Template Microsoft Excel | Google Sheets  

With this inventory audit report template, you can perform a full audit of your inventory to ensure that its total value matches that of your actual physical inventory. 

The template’s Inventory - Stock Control tab lets you list the following details for each individual stock item: the inventory item number, name, vendor, and total value. The Inventory - Stock Track Sheet tab enables you to match up each inventory item with its purchase details, inventory quantity, item area, and item shelf/bin, so you can generate the most thorough audit. 

Check out this article for more inventory list templates .

Inventory Aging Report Template

Inventory Aging Report Template

Download Inventory Aging Report Template Microsoft Excel | Google Sheets

Use this inventory aging report template to account for all of your inventory invoices. The Aging tab lets you capture the following info: the customer, the terms, the amount outstanding, and the date, number, and age of the invoice. 

This template’s Ledger tab lets you include the complete details of your inventory invoices, such as the payment-by-payment data and the total amount due, so you can make sure that you receive prompt payment for the goods in your inventory.

Inventory Discrepancy Report Template

Inventory Discrepancy Report Template

Download Inventory Discrepancy Report Template  Microsoft Excel | Google Sheets

Sometimes referred to as an inventory variance report or an inventory reconciliation report , an inventory discrepancy report template helps you determine the difference between the quantity of an item that your inventory system displays and the physical quantity of that item in your inventory. 

Once you record your physical inventory, inventory personnel can use the discrepancy report to determine whether your recorded amounts match available inventory quantities.

Inventory Sales Report Template

Inventory Sales Report Template

Download Inventory Sales Report Template Microsoft Excel | Google Sheets

Use this visually rich, dashboard-style inventory sales report template to summarize your existing inventory. The template allows you to track month-by-month revenue, average order value (AOV), revenue growth, customer growth, and AOV growth. 

Armed with this powerful tool, you can provide executives and other stakeholders with a high-level view of your inventory numbers and hot-ticket items.

Weekly Inventory Report Template

Weekly Inventory Report Template

Download Weekly Inventory Report Template Microsoft Excel | Google Sheets

This weekly inventory report template gives you week-by-week insights into your inventory. Use this template to account for all of your inventory stock items. Columns include stock item name, number, location, physical condition, and financial status. 

The template factors in each inventory item’s current value to generate its total inventory value, so you can keep apprised of the collective value of your entire inventory.

Product Inventory Usage Report Template

Product Inventory Usage Report Template

Download Product Inventory Usage Report Template Microsoft Excel | Google Sheets

Stay on top of your product inventory with this unique usage report template. The template enables you to track each inventory item and vendor review stock-check dates, determine the quantity of inventory items in stock, and more.

This report template also allows you to ascertain the following information regarding each inventory item: its unit price, inventory value, reorder level, vendor stock keeping unit (SKU) data, and order status. In addition, this template helps you track the usage of individual stock items and identify which items you may need to reorder soon.

Food Inventory Report Template

Food inventory report template

Download Food Inventory Report Template Microsoft Excel | Google Sheets  

This food inventory report template allows restaurant, bar, and bakery staff members, caterers, and home cooks to record and manage complete stock inventories. Columns include the item name, item category, item size, cost per unit, and expiration date. 

A Total Inventory Value column multiplies the week-by-week usage of each item by the cost per unit, so you can easily view item-by-item costs and the current quantity of any inventory item.

What Is an Inventory Report Template?

An inventory report template is a summary of all your inventory stock items. It offers vital information that enables you to keep your inventory accurate and current. 

For example, an inventory report template reveals any discrepancies between your inventory system data and your actual physical inventory. 

Inventory managers know how critical it is to have instant access to an accurate inventory management tool. They also recognize the need for a highly efficient reporting system. With such a system in place, managers can easily and quickly deliver inventory updates and summaries to executives and stakeholders; alert inventory personnel about reordering damaged stock items; and communicate any discrepancies between your inventory system data and your actual physical inventory. 

An Inventory report template helps you manage your entire inventory and disseminate key  inventory details to coworkers and senior management. While the specifics of inventory report templates can vary, they typically include the following information: 

  • Average Order Value (AOV): This metric refers to the average dollar amount a customer spends each time they place an order. You calculate this number by dividing the total revenue for an inventory item by the number of orders for that inventory item. 
  • Average Order Value Growth: This metric refers to an AOV that impacts your inventory, specifically the average increased dollar amount customers spend each time they place an order. 
  • Cost Per Item: This is the cost of the inventory item.  
  • Days Per Reorder: This term refers to the measurement in days of the inventory level at which you require a vendor to deliver an inventory item. This figure is also known as the r eorder point (ROP) level . 
  • Inventory Value: This metric refers to the aggregate monetary value of an inventory item. You calculate this number by multiplying the stock quantity of an item by the cost per unit of that item. 
  • Item Reorder Quantity: This term refers to the quantity of product units you reorder to replenish your inventory of a particular item. 
  • Location: This is the physical location of the inventory item (e.g., the department, space, area, item/shelf bin). 
  • Manufacturer: This is the name of the inventory item’s manufacturer. 
  • Physical Condition: This refers to the physical condition of an inventory item (e.g., its wear, its service years remaining). 
  • Reorder: This term refers to the ability to reorder an inventory item once that item’s reorder quantity threshold has been reached. 
  • Reorder Level: This term refers to the numerical threshold at which you should automatically reorder an inventory item. 
  • Stock Quantity: This term refers to the quantity of the inventory item. 
  • Total Inventory Value: This term refers to the aggregate value of the Total Value fields for each inventory item. The Total Inventory Value column autotallies. 
  • Vendor No.: This is the unique vendor number that each inventory item possesses.

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Guide to Reporting on Inventory + Free Inventory Report Templates

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By Rachel Hand Published on September 8, 2023

report on the inventory

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Table of Contents

What is an inventory report?

What are inventory reports used for, how to write an inventory report.

Inventory reporting for ecommerce

Download inventory report templates for free

Which solution is right for you.

Businesses of all sizes must be able to do a few key tasks when managing their inventory, including:

  • Report on financials, output, and sales, among other data points
  • Track inventory across multiple channels
  • Keep products in stock without tying up cash in huge amounts of inventory
  • Forecast future demand to budget appropriately and avoid overstocking

To perform these tasks, a business will need accurate, timely data – and for that, most businesses turn to inventory reports. 

With the right inventory system in place, a business can generate inventory reports that not only condense and track crucial information about inventory, but also present that information in a digestible format. By studying inventory reports, brands can glean new insights that they can use to improve their operations and inventory management. 

In this article, we’ll dive deeper into what an inventory report is, what it’s used for, how to write one, and more.

An inventory report is a summary of the amount of inventory a business has on hand at a given time. The inventory report is a physical or electronic document with numbers representing product you’re able to sell now, inventory you are ordering, or inventory you need for internal business use.

report on the inventory

Good inventory reports contain up-to-date information with a high level of detail and use visuals to make it clear how many of a given item you have in stock. Inventory reports help you avoid over-ordering inventory or running out of inventory when customers buy your products online.

Inventory reports are helpful — and necessary — in a wide variety of ways.

Inventory reports help you run your business without interruption or breaking the bank. They can help you cut costs and reduce the risk of running out of stock. Inventory reporting may just seem like extra time or paperwork, but it can save you a ton of money and unnecessary effort.

Inventory management and demand forecasting

One of the biggest uses of inventory reporting is managing inventory and planning how and when you’ll replenish your stock.

You need to know what you have to ensure you don’t run out before customers’ orders are fulfilled. Ordering too late results in out-of-stock items and lost sales. Ordering too much too soon ties up your cash, increases your risk of damaged inventory, and requires more space for warehousing .

Accurate inventory reporting tells you exactly when your stock levels reach the reorder point so you can restock inventory on time, and helps you predict how much inventory you’ll need to meet demand based on previous order data.

report on the inventory

Inventory tracking (within warehouses)

If you have a large amount of inventory and high sales volume, you need to track the locations of your inventory within the warehouse(s) you use for order fulfillment . An inventory report that tracks SKUs by inventory storage location and keeps everything organized can make your job easier by preventing unnecessary movement, double-handling of products, and even lost inventory.

It can also help you:

  • Keep track of items ordered within a certain date range
  • If you order from more than one supplier
  • Identify affected products in the case of a recall
  • If you need to return damaged merchandise

If your inventory is perishable, or regularly changes in cost, you may need to track the location for the sake of FIFO (first in first out) or LIFO (last in first out) inventory rules.

For example, say your business sells potato chips. The first batch of bags you created is set to expire in 3 months, while a second batch you made later on will expire in 6. Under FIFO,  your business would sell through the first batch of potato chips before moving on to the second. Under LIFO, your business would prioritize selling through the second, more recently created batch instead. 

In this case, an inventory report tracking which SKUs are part of which batch, each batch’s expiration dates, and which bags were sold first enables your business to stick to a consistent method of inventory accounting, and avoid confusion at the end of the accounting period.

Inventory categorization

Depending on your industry, there could be a number of ways to categorize your inventory. Looking at a mountain of cardboard boxes, it can be very unclear to see what’s what.

An inventory report listing items in each category that’s updated in real-time allows you to track inventory as it moves throughout the supply chain. For instance, manufacturers often need to track inventory as raw materials or production inventory , goods in process, or inventory ready to sell. The inventory valuation of each category or step is a necessary part of tracking the cost of goods sold for tax purposes and inventory accounting .

Once it’s in your fulfillment center , you’ll want to track each product as inventory received, stowed, picked for an order, packed in a box, and shipped to a customer. An inventory report that categorizes each unit of inventory – and records whenever a unit changes categories – are key to avoiding mix-ups and lost inventory.

4 types of inventory reports

Not all inventory reports look the same, or report on the same data. In fact, businesses often rely on many different types of inventory reports to get all the information they need. 

Here are just a few of the inventory reports your brand may find helpful. 

Inventory value report

It’s important to know how much capital you have invested in inventory at any given time. An inventory value report tracks the total value of your current inventory, so that you can properly understand and manage your cash flow, and so that you don’t have too much capital tied up in inventory. 

Depending on the size of your business, an inventory value report may also show you the total value of inventory within each warehouse or fulfillment center you use. This knowledge may help you balance your inventory across different locations, and prevent you from keeping too much inventory at one location (where it could be vulnerable to loss or damage in an unexpected disaster). 

Inventory performance report

One of the most versatile reports is the inventory performance report. This kind of report gives you an overview of how your products sold within a given period of time. By tracking SKU velocity and inventory turnover, it reveals your best sellers as well as your slower-moving products, in addition to your brand’s year-over-year growth. 

report on the inventory

With these insights, you can optimize your inventory mix to focus on popular SKUs, and move older, less popular inventory out of storage before it becomes deadstock. 

Inventory forecasting report

Inventory forecasting reports use historical order data to identify patterns in sales over time. These patterns may be seasonal (particularly around holidays), geographical (varying by region), or even due to popular trends that vary year to year. 

Using these patterns, forecasting reports calculate how much of each product your business should procure to meet the level of demand that’s expected for the next period.

For example, say your business sells decorative lights. Based on older histories and SKU performance for the past three years, an inventory forecasting resort might reveal that your red and green light product has sold 500 units during Q4 – an uptick from regular sales likely due to the Christmas holiday. 

Using that information, your inventory forecasting report will recommend that you procure at least 500 units of that SKU, so that you won’t run out of inventory when sales are high. 

Fulfillment & shipping trends report

Fulfillment and shipping reports provide key data on what happens to inventory after it is purchased – and how its journey to the customer impacts your business. 

Fulfillment reports may show storage costs, or how much it costs to keep inventory on shelves before it is picked and packed: 

report on the inventory

Fulfillment reports will also outline your average fulfillment cost (how much it costs your brand to pick and pack and single order on average) and average fulfillment speed. 

Shipping reports should detail average shipping times and costs. Some more advanced reports may even dive into your distribution of inventory, and how that distribution impacts both of these metrics. 

For example, ShipBob’s Ideal Inventory Distribution Tool calculates the most strategic split of inventory across ShipBob’s network of fulfillment centers, and how that distribution would reduce your average shipping cost and transit times. 

report on the inventory

You can create a basic inventory report in Excel or Google Sheets to track inventory. However, this does not allow for automated updates and only represents a snapshot at one point in time. A best practice for inventory reporting is to connect the systems that utilize your supply chain and customer order data (more on that below).

Here are the steps to create a basic inventory report that requires manual updating.

1. Create a column for inventory items

Similar to an inventory sheet template , create a list of items in your inventory using a vertical column. This should be done at the SKU level (i.e., if you have a red shirt in four sizes, you would list out each size for a total of four entries, not one) and can be recorded as the SKU name. The more SKUs you have, the more difficult and time-consuming it will be.

report on the inventory

2. Create a column for descriptions

Describe the items in another column. If you have a variety of colors, sizes, etc., you can provide more context or detail here to validate what makes it a unique product for inventory reporting and tracking purposes.

report on the inventory

3. Assign a price to each item

List the price of each item so you can quickly pull out the total value of your inventory and the value of each item, based on price and quantity. Depending on your business, you may need to track the purchase or manufacturing cost separately from the selling price. Inventory valuation can also help you calculate inventory carrying costs .

report on the inventory

4. Create a column for remaining stock

Next, add a column to track the number of units currently in stock. This column will be updated with new purchase orders and sales orders to make sure the number is current.

report on the inventory

5. Select a time frame

How frequently you choose to update your inventory report will depend on your needs. The higher your sales volume, the more often you’ll update it since your numbers can change rapidly.

Frequency would also depend on how much safety stock you carry. If you have a cushion of inventory between your reorder point and zero, you can get away with less frequent updates. Just remember that excessive safety stock adds to your expenses.

If you’re ready to create your own reports to track your inventory, get started with our free inventory report templates below.

You can customize them to fit your unique business and products.

ShipBob: Ecommerce inventory reporting made easy

A retail shop with a stockroom requires inventory tracking, but their needs are very different from an ecommerce business owner when it comes to inventory management .

Unlike a physical business, ecommerce purchases are made outside of regular hours and from all corners of the world. This can put ecommerce businesses that are gaining traction at a higher risk of running out of an item when a customer is ready to order.

Ecommerce business owners need to reduce the chance of this happening. Inventory levels should be updated as often as possible to ensure accurate and complete numbers. The only way to truly keep accurate inventory is to use an automated system that syncs with your point of sale software and updates your inventory with each and every sale. That way, you always know exactly what you have and can reorder merchandise or supplies right on time.

Automate your reporting with ShipBob

ShipBob simplifies the process for ecommerce sellers through accurate inventory reporting. ShipBob connects to your ecommerce store and handles ecommerce fulfillment for you. All of your inventory is stored at any combination of ShipBob’s warehouses throughout the US, the UK, Canada, Europe, and Australia, and they handle inventory reporting on-site and online.

By syncing with your ecommerce platform, inventory reports are updated in real time to reflect exactly what you have in stock, minute by minute. You can access detailed reports, complete with charts and graphs, to help you see your stock at a glance. Check out ShipBob’s advanced reporting features to learn more and see what your inventory reports could look like for your business.

With ShipBob, you can track inventory across our fulfillment network all from one dashboard:

report on the inventory

Creating manual inventory reports can be the perfect solution for smaller businesses with low sales volume. If you’re able to keep an eye on your stock levels and update often enough for accuracy, a spreadsheet-based report may be all you need. Use the templates above to create your own now.

If your business has a large sales volume, sells online through an automated platform, or is growing quickly, automated inventory tracking is your best bet. ShipBob offers the perfect solution to keep your items in-stock, help you cut costs, and avoid lost sales. To learn more about ShipBob’s order fulfillment services, including full inventory solutions , request a pricing quote.

Inventory Report FAQs

Here are answers to some of the most common questions about inventory reports.

What is a stock summary report?

A stock summary report is an inventory report that summarizes the state of your business’s stock at a particular point in time. This may include a complete list of products and product varieties, their SKUs, descriptions, and the quantities of each item that your business had on-hand at that moment in time.

What are the important elements of an inventory report?

Different kinds of inventory reports will include different elements. 

  • Inventory value reports will show the total value of your on-hand inventory, and the value of each SKU. 
  • Inventory performance reports should include SKU velocity and inventory turnover rates for each SKU. 
  • Inventory forecasting reports will include what quantity of each SKU a merchant should procure to meet upcoming demand, and ideally when to time replenishment. 
  • Fulfillment and shipping reports will contain data such as average fulfillment cost, average fulfillment costs, and average shipping costs and transit times.

Why are inventory reports important?

Inventory reports are important because they present data that a business needs to manage their inventory effectively, forecast demand accurately, and minimize costs.  

What is an inventory summary?

An inventory summary is an inventory report that summarizes the state of a business’s inventory at a particular point in time, including SKUs, item descriptions, and on-hand quantities.

What is the difference between an inventory performance report and inventory summary?

An inventory performance report provides insight into how different SKUs have sold (or “performed”) over a certain period of time. This helps a business assess sales overall, as well as pinpoint popular and slow-moving products. 

An inventory summary does not tell a brand anything about sales or inventory movement. Instead, it lists the amount of each SKU that a business has on-hand at a particular moment in time.

Written By:

Rachel Hand

Rachel is a Content Marketing Specialist at ShipBob, where she writes blog articles, eGuides, and other resources to help small business owners master their logistics.

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Inventory Reports: Types, Importance, and How To Create One

Learn about the key types of inventory reports, their uses, and how to create one to make effective business decisions!

what-is-an-inventory-report

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First things first: What is an inventory report? It's a snapshot of your current inventory that tells you the status of your stock, including the number of units, the value of your inventory items, and any discrepancies that may exist. 

In this article, we'll explore different types of inventory reports, discuss their importance for eCommerce and retail business owners, and show you how to create an effective report that can optimize your operations, prevent overstocking, and improve customer satisfaction in the end. 

So, let's dive in and unlock the secrets of inventory reporting for retail, large, and small businesses!

Key takeaways

  • An inventory report gives a snapshot of your stock items, including quantities, values, and discrepancies, enabling you to optimize operations and improve customer satisfaction.
  • Different types of inventory reports offer valuable insights, such as inventory performance, profitability, value, stock levels, forecasting, and cost of goods sold (COGS).
  • Accurate inventory reports help prevent overstocking, stockouts, and financial losses while supporting informed decision-making and effective inventory control.
  • To make the most of inventory reports, forecast demand, make informed buying decisions, automate reorder points, identify stock expiration, and optimize inventory planning.

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What types of inventory reports are there?

Each type of inventory report focuses on different aspects of your inventory data. Let's explore some of the most common types and understand what information each kind provides and see which ones might be right for your business.

Inventory performance report 

An inventory performance report offers a comprehensive overview of (surprise!) your inventory's performance. It tracks key metrics like inventory turnover ratio , carrying costs , and fill rates . 

Identifying areas for improvement can help you optimize your inventory operations, prevent problems like overstocking or stockouts, and enhance overall customer satisfaction.

Inventory profitability report 

This report helps you assess your products’ financial performance by giving you insight into the profitability of each inventory item based on factors like sales revenue, cost of goods sold (COGS), and gross profit margins. 

Identifying high-profit items and determining pricing strategies with an inventory profitability report can inform your inventory investment decisions.

Inventory value report 

The inventory value report focuses on the total value of your inventory, considering both the cost of acquiring the items and their current market value. 

It helps you understand your inventory valuation and gives you crucial information for financial statements, tax purposes, and insurance coverage. Knowing the total value of your inventory helps you assess its financial impact on your business and make informed i nventory management decisions.

Stock levels report 

A stock levels report offers inventory tracking for your item quantities. It indicates each item’s availability, helping you identify low stock situations or potential stockouts. 

Closely monitoring inventory stock levels helps you make sure you have enough inventory to fulfill customer orders promptly and avoid disruptions in your operations.

Inventory forecasting report 

The inventory forecasting report uses information like historical data and sales trends to predict future demand for your inventory items. It helps you minimize carrying costs and maintain inventory levels that align with the customer orders you’re likely to get.

Accurately forecasting demand can help you optimize your inventory levels, prevent excess inventory or stockouts, and improve your overall supply chain performance . 

Cost of goods sold (COGS) report 

The cost of goods sold (COGS) report focuses on the expenses involved in producing or purchasing the items in your inventory. It includes factors like the cost of raw materials, labor, manufacturing, and related overhead costs. 

Understanding the total cost of making your products helps you determine their profitability and track cost trends over time, key factors for monitoring your business’s financial health.

create inventory report

The importance of accurate inventory reports

Accurate inventory reports give you a clear view of your current stock levels, helping you avoid the headaches of overstocking or running out of important items. 

But these reports are more than just numbers — they offer valuable insights to help you meet sales order demands while keeping inventory costs in check. This knowledge lets you make smart decisions about things like restocking, rotating stock, and whether to expand or discontinue product lines. 

Analyzing historical inventory data, sales reports, and other factors like these can help you understand future demand and adjust your inventory accordingly. With real-time monitoring and automated systems, you can set reorder points and trigger purchase orders at the perfect time. 

Let’s take a closer look at how to best use your stock reports.

How can you effectively use inventory reports in your business? 

Making the most of your inventory reports is easy when you follow a few key tips. The following approaches can enhance your inventory workflow and streamline operations while improving customer satisfaction, and thus, your business's bottom line.

  • Forecast demand planning : Adjust your inventory levels according to customer demand with an inventory forecasting report. This will help you keep the right amount of stock on hand for your customers without excess or shortages.
  • Make informed buying decisions: Analyze inventory reports to make informed buying decisions. Identifying both your best-selling and slow-moving products helps you make smart purchases focused on high-demand items.
  • Set reorder points and replenishment strategies: Leverage inventory reports to establish effective replenishment strategies and reorder points. Understanding your inventory levels and consumption patterns helps you replenish at the right time, minimize stockouts, and optimize your inventory control.
  • Identify stock expiration: Regularly review your inventory reports to identify items approaching their expiration dates. This way, you can take proactive measures like offering promotions, adjusting pricing, or reorganizing your stock to avoid losses due to expired inventory.
  • Optimize inventory planning: Analyze your inventory reports to assess your products’ financial performance. Look for profitability trends and use this information to make strategic pricing, promotions, and sourcing decisions.

how to create an inventory report

How to create an inventory report in 5 steps

Creating an inventory report is simple, and involves just five steps for success:

Step 1: Determine the KPIs you need to track 

Start by determining which key performance indicators (KPIs) or inventory reporting metrics you want to monitor. 

These might include inventory accuracy, turnover ratio, days of inventory on hand, cost of goods sold, customer satisfaction, on-time delivery percentage, backorder percentage, returns percentage, inventory carrying costs, or inventory shrinkage. 

Knowing which KPIs matter to you will guide the rest of the process.

Step 2: Build your inventory list 

You need a solid total inventory list to create an accurate report. Gather all the relevant details, such as:

  • Quantities of each item
  • Item descriptions (gathered from a physical count or inspection)
  • Barcode or stock-keeping unit (SKU) scanning (to make sure your inventory count is accurate)

Alternatively, you can use inventory management software or inventory tracking Excel templates .

Step 3: Determine an inventory reporting time frame 

Decide on the time frame for your inventory reporting. This could mean daily, weekly, or monthly reports, or any other given time period that suits your business needs. 

Consider factors like the pace of your operations, data availability, and decision-making frequency. Consistency is key here.

Step 4: Generate and validate your inventory reports 

Once you have the necessary data and a reporting date range figured out, it's time to generate the inventory report. Use graphs, charts, tables, or other visuals to make the information easy to understand.

Carefully review the report for human error and to be sure the data is accurate based on your calculations. Compare it to your expectations and industry standards to make sure everything looks good. 

Step 5: Use your inventory report 

Next, use the valuable information in your inventory report to make smart choices about inventory management, purchasing, pricing, and other relevant areas. 

Put the report's findings into action to enhance your inventory operations and drive better overall business results.

Inventory management made easy

Accurate inventory reports are a game-changer for businesses. They give you the inside scoop on your stock levels, performance, and profitability, helping you make the best decisions and streamline your operations. 

The steps above will let you take control of your inventory management, make customers happy, and pave the way for business success.

Managing your own deliveries? Circuit for Teams makes it easy

Now that you’ve streamlined your inventory data, streamline your deliveries with Circuit for Teams . Circuit for Teams is your go-to solution for planning, optimizing, and assigning routes with ease. 

Say goodbye to time-consuming route planning and handle last-minute changes seamlessly with live tracking and route management.

If you're a data enthusiast, Circuit for Teams has you covered. Gain valuable insights into time and cost savings with real-time data and track driver performance to be sure your team operates efficiently. 

With Circuit for Teams, you'll experience improved route management, enhanced data analysis, and happier customers (thanks to on-time deliveries and real-time customer notifications), all in one powerful tool.

About the author

Heather Reinblatt

Heather Reinblatt is a managing editor currently living in St. Louis, Missouri. She spends her free time reading, trying new recipes, and cuddling her cat Paisley. You can find Heather on LinkedIn .

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How to Write an Inventory Report

Last Updated: January 10, 2024

This article was co-authored by Gina D'Amore . Gina D'Amore is a Financial Accountant and the Founder of Love's Accounting. With 12 years of experience, Gina specializes in working with smaller companies in every area of accounting, including economics and human resources. She holds a Bachelor's Degree in Economics from Manhattanville College and a Bookkeeping Certificate from MiraCosta College. This article has been viewed 202,019 times.

An inventory report is a summary of items belonging to a business, industry, organization, or home. It provides a comprehensive account of the stock or supply of various items. They can be written in various forms and lengths. A good inventory report should always be clear, simple, and exhaustive. [1] X Research source

Inventory Report Template

report on the inventory

Creating the Report

Step 1 List your inventory items.

  • List items that are no longer available. Even if you have run out of a certain item, keep it on the report and you’ll list it as “0” stock. [3] X Research source
  • Keeping track of your inventory accurately is highly advisable; you must be able to assess the value of your inventory for tax purposes.

Step 2 List them in an organized fashion.

Filling in the Report

Step 1 Fill out descriptions.

  • Organize your stock room by item alphabetically.
  • Pull the items you have an excess of into the front.
  • Order them by serial number.

Step 2 Select a time frame.

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  • ↑ http://docs.oracle.com/cd/A60725_05/html/comnls/us/inv/phyrpts.htm
  • ↑ https://www.costguard.com/Tutorial/about_files/Inventory_Reports_Lists.htm
  • ↑ http://www.businessformtemplate.com/preview/Inventory_Report
  • ↑ https://clearlyinventory.com/resources/inventory-basics/

About This Article

Gina D'Amore

An inventory report is a summary of current stock in a business. To write an inventory report, you’ll want to list every item you stock and how many of each item remain. If any items are out of stock, just number them as 0. You should also leave space for a description of the item, where you can note how many colors or sizes you have in stock. Here, you can also mention if an item is damaged or missing. If you have multiple stock rooms, note which room each item is in so you know where everything is. You’ll also want to mark each item’s price to help you keep track of expenses and profit. Arrange your items alphabetically or by serial number. At the bottom of the report, make sure you sign and date it for your records. For more tips, including how often to do an inventory report, read on! Did this summary help you? Yes No

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Inventory Reports: How-to Guide + 10 Types of Inventory Reports

Inventory Reports: How-to Guide + 10 Types of Inventory Reports

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In the world of retail, inventory reports are a well of knowledge and valuable insights. And yet, too many small businesses either don’t track their inventory or rely on manual methods to do so (leaving them prone to inaccurate data). While this may not seem like much of an offense, the truth is, faulty reporting could be the deciding factor in whether an ecommerce company sinks or soars above the competition. But what is an inventory report, and how can reports be used to enhance your business ventures? Keep reading to find out. 

Learn how Extensiv empowers inventory accuracy

What is an inventory report? 

An inventory report is an electronic or physical document to summarize the amount of current inventory a business has on hand. It can include numbers representing total inventory, best-sellers, and other information about products to help with inventory management , tracking and categorization.

A good inventory report provides an account of inventory items so businesses know what they are able to sell, and what needs to be ordered. Inventory reports can be physical or digital, and can help avoid stockout and overstocking.

Why is inventory reporting important?

Maintaining the right amount of inventory is vital to the success of manufacturing, wholesale, and retail businesses alike. With proper inventory reporting, companies can leverage a number of advantages, including better inventory planning, transparent inventory tracking , and organized inventory categorization — all of which helps ensure profitable growth.

Better inventory planning

lady worker checking parcels

Since inventory reports are centered around your existing inventory levels, they’re basically a measure of how much capital you have tied up in your various products and barcodes. That’s why using inventory data from these reports is an excellent asset to your inventory planning. In fact, inventory reporting metrics offer the in-depth insights businesses need to upgrade their reorder points , forecasting, budgeting, and more.

Transparent inventory tracking 

inventory tracking-1

Inventory reports monitor the biggest, most important component of your product-based business: your inventory. And thanks to this reporting’s transparent inventory tracking, retailers can readily guarantee in-stock products and on-time deliveries. Likewise, clear and consistent tracking supports greater inventory control , and identifies sales trends and patterns to help you make more precise forecasting decisions. 

Organized inventory categorization 

organizing inventory

Organization is equally essential for a well-oiled supply chain and optimized inventory management . Fortunately, inventory reporting can assist brands with organized inventory categorization, by segmenting products per their value, demand, carrying costs, and so on. With these categories in place, businesses can determine which SKUs are most popular or profitable, and which can be cut from their catalog.

How to build a inventory reports in 4 steps

If you’re going to implement stock reporting into your operational workflow, there’s no doubt you’ll want to optimize how you use these reports to ensure you get the most out of each one. Below are a few simple, applicable inventory reporting best practices that’ll guarantee you see optimal results and/or outcomes when utilizing this data.

Decide what you want to report on 

staring at the monitor-2

Before you begin publishing any reports, it’s a good idea to ask yourself what it is you want to report on (i.e. what you want to gain or learn from the reports themselves). It might even be helpful for you to outline the key performance indicators ( KPIs ) you’d like to track, as a way to keep your reports more focused, actionable, and effective. 

Build a list of items 

SEO Updates_Inventory Reports

Once you’ve decided what you’re going to report on, you’ll want to build a list of items. You can export these items from your POS system or inventory management software, but they generally include info on the number of units you have, where those units are located, which variants are in stock, serial numbers or SKUs, and pricing. Keep in mind, your own list of items will largely depend on the questions you’d like answered.

Your technology is an asset here, the right POS system or inventory management software should have prebuilt reports and dashboards to help you start. You'll likely want to go beyond the standard templates which is why finding a solution like Extensiv , where all information can easily be exported as a spreadsheet is important. Remember, this is not a one-time activity, you'll continually explore inventory data to identify patterns and opportunities for each season and as your business evolves.   

Pick a time frame (and stick to it!)

glasses and clock on the business paper

One of the most overlooked best practices for inventory reporting is to pick a time frame and commit to sticking with it. This point is crucial, because if you fail to pull all metrics within the same time frame, you’ll wind up with a wide array of discrepancies. How often you refresh your reports is up to you — but if you have a fairly high sales volume, you’ll probably want to update more often (since this data can change quite rapidly).

Automate your inventory reports

Female using a digital table to check inventory

Excel inventory management can be used to organize all your info, using an innovative inventory software can also will make your reporting much easier and more accurate overall. That’s because inventory management systems have automations that can update your reports in real-time to reflect exactly what’s in stock, down to the minute. All that is to say, automations make life lighter for ecommerce sellers, by providing precise, advanced reporting in a snap.  

10 types of inventory management reports to grow your business

Inventory management reports distill useful details about how many stock items are available, if any items have low stock levels, which items are selling the fastest, which categories are performing the best, and other pertinent info on the status and performance of your inventory. The following are the ten types of reports you’ll find in Extensiv Order Manager, and the significance each has for growing your brand.

1. Inventory performance report

Inventory performance reports include specifics on your top sellers, worst sellers, and year-over-year growth. Understanding which products are selling well and which are hanging out on your shelves can shed light on the volume of units/raw materials you need to reorder or replenish. In addition, paying attention to YOY growth reveals whether your brand’s financial performance is improving, worsening, or remaining static — which can then help you make adjustments or improvements to your supply chain (as needed).

2. Inventory profitability report 

Tracking your inventory profitability happens in three parts: (1) SKU profitability, (2) listing profitability, and (3) trending profitability. Reports on SKU profitability are considered the ‘holy grail’ of ecommerce data, because they indicate the true profit each SKU generates. Listing profitability, on the other hand, looks at your SKU’s performance data by both gross and unit margins, as well as implied shares per sales channel. Lastly, trending reports show your profitability over a designated period of time.

Using these product analytics can get your brand on the fast track toward cutting costs, eliminating deadstock , and increasing profits by promoting higher-performing items.

3. Inventory value report 

Inventory values are important for keeping an account of your purchasing decisions, so you can properly manage cash flow tied to inventory value. More specifically, a snapshot value report shows you the total value of all your products at individual warehouses (and even compares the volume of inventory at each location). Next, trending value reports break down data points within that same total value for all your products stored in individual warehouses. 

Finally, an inventory value report highlights a product’s performance by how much it’s worth, its sitting age, and its inventory turnover ratio per warehouse (or collectively).

4. Stock levels report 

The benefit to a stock report is really twofold; these calculations can track critical levels, and establish replenishment alerts, as well. Critical levels disclose the sales velocity and estimated stockout dates for all your products, while replenishment alerts give a rundown of the type of inventory in need of restocking at inventory dependent warehouses. Each of these elements is integral to your ongoing purchasing decisions, and can help safeguard your revenue stream so your bottom line stays where you want it.

5. Inventory forecasting report

The aim of an inventory forecasting report is to calculate the inventory needed to fulfill future customer orders, based on how much product you expect to sell within a set time frame. These estimates encompass your historic sales data, planned promotions, and known external forces to develop the most accurate predictions possible. Additionally, businesses who partner with Extensiv also have access to Fulfilled by Amazon forecasting, which offers a full suite report per FBA warehouse so FBA sellers can enjoy even greater inventory analysis . 

6. Sales report 

If you want to gain more visibility into your cash balances and streamline your accounting processes, a holistic sales report can help you do exactly that. With the backing of a sales report, brands can dive into an entire accounting summary for each individual sales channel — from incomes and discounts to refunds and taxes. A strong report will not only break sales down into different date ranges and categories of goods, but it’ll also support you in uncovering trends, pinpointing top customers, and improving your forecasting efforts.

7. Cost of goods sold (COGS) report 

Cost of goods sold is a very meaningful metric, as understanding your company’s COGS can help in appraising your bottom line. What’s more, a COGS report can facilitate setting the right price for your products, managing your yearly (or quarterly) taxes, and spotting unforeseen opportunities for growth. And with a firm grasp on your cost of goods sold, you’ll know the true financial health of your business, meaning you can decide whether you need to invest more in your operations or revamp the way you manage your inventory.

8. Purchase order report

Just because you have inventory sitting on your shelves or leaving your warehouse doesn’t mean you can sit back and relax; it’s still necessary to manage and track inventory that’s incoming, too. Purchase order reports deliver insights into your purchase order activity, which you can use to monitor transactional details and fluctuating product trends. In other words, a PO report gives you the ability to track what inventory stock is coming in and when it will arrive at your warehouse. From there, you can make space for new products, plan ahead on your order fulfillment, and prevent needless overstocking events.

9. Shipment trends report 

Prioritizing order analytics is a great way for your business to secure a balanced cross-channel selling strategy, and create operational strategies based on true order data at the same time. Shipment trends reporting in particular gives you an inside look into the shipping trends and warehouse performance for every one of your sales channels. With this information, you can evaluate your warehouse’s efficiency via each shipping carrier, and then quickly detect any pain points or areas in need of improvement.

10. Customer analytics report 

Relying on customer analytics reports makes tremendous sense for product-based brands, since these findings can assist with building a loyal customer base and finding the right approach to acquiring new customers. Within customer analytics reporting, companies can gain awareness around the lifetime value of returning customers, the biggest spenders and/or highest order value customers, and the most frequent (and most recent) customers to boot. 

This knowledge will inevitably help in upgrading your marketing , driving more sales, and giving customers an exceptional experience with every order.

Extensiv Order Manager's reports make it easy to see where you’re making money, where you’re losing money, and which products you should be focusing on. Book a demo with Extensiv today, and start enjoying all the advantages of inventory reporting for yourself. 

Automate inventory reporting with Extensiv Order Management

Reporting may seem tedious, but it is a key step to understanding how your business works in order to identify areas of improvement. As we mentioned, Extensiv is capable of automating all the 10 types of inventory reports listed above. This is because we believe that business owners should spend their time working on your business, instead of in it.  

Are you interested in having your inventory reporting handled for you? Sign up for a demo with Extensiv and experience the gift of automated reporting, so you know just what your inventory is doing and where it’s going at any given time. 

FREE REPORT Time to Expand Your Ecommerce Warehouse Best Practices and Tips for Brands & Merchants  

Written By:

https://app.hubspot.com/settings/avatar/07c7c855b49ce660f4df6d9014a6b428

Matt Rickerby

Matthew Rickerby is the Director of Digital Marketing at Extensiv, the leading solution for multichannel, multi-warehouse D2C brands. For the past ten years, he’s covered ecommerce topics ranging from conversion rate optimization to supply chain management.

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Reports For Inventory Management

Types of Reports For Inventory Management

report on the inventory

Posted on: 28 Jan 2022

Reports For Inventory Management

Reports for inventory management are very significant as they provide valuable insight into how your business is doing. Yet, too many small businesses today rely on manual methods for tracking and fail to track their inventory (causing their data to be inaccurate). It may seem like a minor infraction, but in reality, inaccurate reporting can make the difference between a company sinking or soaring in the competition. Why do inventory reports matter, and how can they improve your business ventures? Read this article to find out about this. 

What is an inventory report? 

In an inventory report, a company analyzes how much inventory it has on hand at a given point in time. An inventory report may be a physical document or an electronic report, and it may include information about the product, its popularity, and other information.

Inventory reports help businesses understand what they can sell and what they need to order based on inventory information. It is possible to produce inventory reports in both physical and digital formats, which can help prevent stockouts and overstocking.

report on the inventory

13 Types Of Reports For Inventory Management To Grow Your Business

The inventory management report distills useful information about the number of stock items. What items are selling the fastest, which categories perform best, and if any items have low stock levels? Detailed information about your inventory is also provided. 

You can benefit your business greatly by using these thirteen types of reports for inventory management .   

Inventories performance report

The inventory performance report includes specific information about your top sellers and your worst sellers. You can determine the number of units/raw materials you need to reorder or replenish by knowing which products are selling well and which are hanging out on the shelves. The YOY growth chart will also reveal whether your brand's financial performance is improving, declining, or remaining static over time - allowing you to adjust your supply chain accordingly.

Report on inventories' profitability 

There are three steps to tracking your inventory profitability:

  •  Profitability of each SKU, 
  • Profitability of listings, 
  • Trends in profitability. 

Profitability reports on SKUs are regarded as the ultimate goal of ecommerce data because they reflect the ability of each model to generate profit. A listing's profitability is then judged by its margins and implied shares per sales channel and gross and unit margins. In conclusion, trending reports display your profitability over a specific period of time as well.   

Inventory value report 

Inventory analytics are important for keeping an account of your purchasing decisions, so you can properly manage cash flow tied to inventory value. More specifically, a snapshot value report shows you the total value of all your products at individual warehouses (and even compares the volume of inventory at each location). Next, trending value reports break down data points within that same total value for all your products stored in individual warehouses. 

A report on inventory value demonstrates the performance of a product based on how much it's worth, how long it's been sitting, and the stock turnover ratio per warehouse for that product.  

Report on stock levels

Keeping track of critical levels and alerting for replenishment are both possible with a stock report. Critical levels show how quickly your products are selling and when they may run out of stock. They also provide you replenishment alerts to show what inventory needs to be restocked at a specific warehouse. When making ongoing purchases, keeping these factors in mind can help safeguard your revenue stream, thus maintaining your bottom line.  

  • Report on inventory forecasting

Inventory forecasting reports serve the purpose of determining the amount of product you'll need to fulfill future customer orders. This is determined based on how much you anticipate selling within a given time frame. Estimates are compiled using your historical sales data, promotional plans, and external factors to reach the most accurate conclusion.   

Report on sales 

An annual sales report can give you a comprehensive view of your cash balances as well as streamline your accounting process. Brands can explore a complete accounting analysis of each sales channel backed by a sales report - from sales and discounts to refunds and taxes. The best report will not only determine sales by date ranges and categories, but it will also help you identify trends, pinpoint top customers, and improve forecasting.  

Report on cost of goods sold (COGS) 

It is very important to evaluate your company's bottom line by understanding its cost of goods sold. You can also use the COGS report to determine how much to charge for your products. This includes calculating your annual (or quarterly) taxes and identifying growth opportunities that may have slipped your attention. In addition, you will be able to determine your business' true financial health by knowing the cost of goods sold. Depending on the results, you can decide whether to increase investment in your operations or restructure your inventory management.  

Report on purchase orders

There's no reason to relax once your inventory leaves your warehouse; you still need to manage and track the inventory coming in. Reports on the purchase order activity provide insights into transactional details and trending products, which you can use to monitor. 

You can use a PO report to watch which inventory stocks are arriving at your warehouse and when they will arrive. Having more space will enable you to add new products, plan your order fulfillment ahead of time, and prevent needless overstocking at your warehouse.   

Report on shipment trends  

In addition to maintaining a balanced cross-channel selling strategy, order analytics also allows you to make operational decisions using true order data. The shipping trends reports, in particular, provide a clear picture of your sales channel performance as it relates to shipping trends and warehouse performance. Based on this data, you can quickly analyze each shipping carrier's efficiency and identify pain points and areas that need improvement in your warehouse.

Report on customer analytics  

A products-based brand can benefit greatly from customer analytics reports. Reports on customer analytics provide companies with insights into returning customers' lifetime value. Analyzing this data can determine which customers spend the most and get the most orders, plus which customers are the most frequent at your store. Finding out what works and what doesn't can help build loyalty and find the best approaches to acquiring new customers.  

Report on the locations of multiple stocks

You can track inventory across all of your stock locations, warehouses, and distribution centers with a multi-location inventory report. By using this tool, you can easily see how much inventory is held at each location. It is possible to decide if you need to order more stock from your suppliers or whether it would be better to move inventory from another warehouse closer to the low-stock location. By knowing how much inventory is held, you can streamline production.  

Report on the movement of the stock

Inventory movement analysis is a report that illustrates how inventory is moving within a business. Reports on inventory management show inflows and outflows as well as quantities over a fixed period of time. With this report, you will be able to identify fast-moving and slow-moving products. The fast-moving goods get enclosed quickly, while slow-moving goods squander working capital.

Knowing the movement of inventories is critical for businesses, as it helps them decide what inventories to buy and clear cash blockages. In order to manage inventory effectively, this inventory management report is crucial.  

Aging analysis report

A lot of businesses would love to do that, but it is not always the case. Profitability increases and cash flow improves as stock is sold faster. Besides, how can anyone object to selling their stock quickly? 

Stock, or certain quantities of stock, in every business, will have an aging component at any given point in time. It becomes particularly critical if the stock has a limited lifespan. There are plenty of reasons why you might not be able to sell it, but not overseeing your inventory is a mistake.

By keeping track of the age of your stock, you will avoid a loss of revenue if an older stock depreciates or becomes obsolete. Additionally, you can sell these older stocks before they become obsolete.

These are 13 different types of management reports which can assist you in managing your inventory effectively and provide you with better insights into your inventory levels.

Why are Reports for inventory management Important?

Manufacturing, wholesale, and retail businesses all need to maintain the right inventory levels to operate successfully. By reporting accurate inventory data, companies can take advantage of many advantages, such as improved inventory planning and transparent stock tracking and categorized inventory management, which is essential for profitable growth.  

Better inventory management

Stock reports are primarily concerned with your existing inventory levels and serve as a way of calculating how much fund you have tied up in your various products. You can plan your inventory accordingly using inventory data from these reports. Business managers can use inventory reporting metrics to update reorder points, forecasts, budgets, and more as a result of these in-depth insights.  

Keeping track of inventory transparent  

In your product-based business, your inventory is the single most important component. Retailers can also guarantee product in-stock and on-time delivery with the transparency of this reporting. It can also help you identify sales trends and patterns in order to make more accurate forecasts. Also, clear and consistent tracking supports better inventory control.  

Categorization of inventory in an organized manner  

It is equally important to have an organized supply chain and to manage inventory efficiently. Thanks to inventory reporting, brands can organize inventory categorization, allowing them to segment products by demand, value, carrying cost, and so on. Business owners can use these categories to determine which SKUs are most profitable and which should be removed from their catalog.

What To Include In Reports For Inventory Management?

Basic inventory reports can be created using Excel or Google Sheets, but they do not allow for automatic updates and only give a snapshot of the situation at a given time. It is recommended that you use inventory management software that will update you on sales, stock levels, etc. Automatically. It saves you time by identifying which products are out-of-stock, in demand, and where your shipment is heading instead of searching inventory. A good inventory management software does this for you without any hassle. 

Using the following steps, you can create basic reports for inventory management that need to be manually updated.  

Input inventory items into a column

Use a vertical column to list the items in your inventory, the same way you would an inventory sheet. For example, you would list out each size of a redshirt as a separate entry, not as a single entry, and you can store this as the SKU name. You will need to spend more time and effort if you have more SKUs.  

Add a description column

As to what makes your product unique for inventory reporting and tracking purposes. A second column describes the items. You can provide more context or detail here if you have different colors, sizes, etc.

Each item must be priced

You can quickly calculate the value of each item based on the price and quantity of each item by listing the price. Depending on its business model, your company may need to separate its purchase costs from its selling price. Calculating inventory carrying costs can also be determined by valuing inventory.  

Adding a column for remaining stocks

The next step is to add a column to track how many units are in stock. This column will be updated based on the new information whenever a new purchase order or sales order is received.  

Choose a time frame

In terms of updating your inventory report, you can choose how frequently you need to do it. Since sales numbers can change rapidly, you'll update them more often as your sales volume increases.

Depending on the amount of safety stock you carry, the frequency would also vary. In the case of reorder points between zero and a buffer of inventory, you don't need to update as frequently. Safety stock costs more, so keep an eye out for excessive amounts.

What are warehouse reports? 

In warehouse reports, there is information regarding items present and their status, as well as a record of interactions pertaining to item ownership. While an inventory report provides which product is low in stock and which product has been sold, most

These reports define the following key indicators:

  • Availability of the item
  • In what area, rack, and the shelf is it currently stored?
  • A product's shape, size, brand, and color markings.
  • Approximately how much each item weighs
  • Packages of similar/dissimilar products in one item or in multiple bundles (Product Bundling)
  • There are how many items in the warehouse/bulk storage area
  • Personnel charged with transferring it
  • Whose item is it and where is it sourced from
  • Duration since it is an inventory item
  • Weighing cost, quality, and usability
  • Details about your order

What warehouse reports should you use?                     

Your warehouse manager should run these five reports regularly to keep costs low, increase efficiency, and stock the best products:

A Supplier's Report

How well do your suppliers' reputations rank? Reports about suppliers show how many products are returned, how many complaints they receive from customers, and whether deliveries are timely and accurate. Using this information, you will be able to better understand how you relate to each of your suppliers.

Using reports on the behavior of vendor and supplier relationships, you can prove supplier performance beyond anecdotal evidence. Your company may have to end a relationship with a supplier that is not compatible with its vision or needs, but you will at least know why this is so.

Inventories on hand

The number of small businesses that don't keep close tabs on their inventory could surprise you. E-commerce sellers who either do not track inventory or rely on a manual process may represent as many as 43 percent. This results in losing time and money. You can automate your inventory tracking by utilizing a warehouse management system to keep track of your inventory when your sales are shipped out to customers.

History of suppliers

Using supplier history reports based on sales and warehouse usage, you can better understand your supply chain.

  • Where does the majority of your sales growth come from?
  • How do your shelves get their products? 
  • Who provides them to you?
  • Are you able to improve your overall efficiency by returning overstocks or changing your order habits?

Changing your supply chain management by looking at the history of your suppliers will help you improve your relationships with them. Review your vendor behavior report along with these reports for inventory management. By gathering this kind of information, you will be able to negotiate new terms with greater authority.

Empty Bin Report

Knowing the best place to store a new shipment is crucial, so you can move the product faster and not sit in the dock for days. You can get a quick overview of how much space you have in your warehouse in an empty bin report. This will help you reorganize and pick your product efficiently. By reducing time spent searching for and creating new space, your employees will also be able to save time.

Controlling expenses report

It is ultimately important for CFOs to know how much warehouse operation costs - and how they could be cut or improved. Cost control reports help CFOs compare warehouse costs with the number of company sales.

Conclusion 

Inventory analysis reports are a great starting point for businesses to analyze their inventory management and business performance. It is well known that reports for inventory management play a vital role in business growth. Many people find that running a business is hard enough as it is, let alone adding this to the mix.

An inventory management software can automatically generate these reports for you. So, try to invest in inventory software to get valuable insights into your stock levels.

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Inventory Reports: The Key to Profitability and Efficiency

  • Published On: January 9, 2024
  • Updated On: February 7, 2024

Inventory Reports: The Key to Profitability and Efficiency

Inventory reports just make businesses work better. They’re not just sheets of paper; they’re the key to understanding the current situation within a business. From making smart choices to keeping everything running smoothly, let’s uncover how inventory reports are the game-changer for boosting profits and efficiency. In this guide, we’re going to explore why these reports are such a big deal.

What is an inventory report?

The primary purpose of such a report is to monitor the quantity, location, The report may encompass information on raw materials, finished products, works in progress, or other items relevant to the specific industry or business. Here are the key points of an inventory report:

  • Item Details : A comprehensive list including names, descriptions, and for precise inventory tracking.
  • Quantity on Hand : The total quantities available for each individual item in detail.
  • Location : The storage location for each item.
  • Unit Cost : Clearly outlines the cost associated with each unit of every inventory item, aiding in cost analysis.
  • Total Value : The overall value of the entire inventory by multiplying quantity and unit cost, offering a snapshot of financial worth.
  • Reorder Points : Strategically identifies when to restock specific items, optimizing inventory levels and preventing shortages.

Retail Inventory Management

Why inventory reports are important?

Inventory reports explore and analyze dynamic stock data, providing a more insightful understanding of inventory trends and opportunities.

Effective Resource Management

Inventory reports are vital for effective resource management, as they provide real-time data on inventory quantity and location. This helps businesses make informed decisions, preventing overstocking and stockouts, optimizing procurement processes, and reducing operational costs.

Strategic Decision-Making

Inventory information assists in optimizing sales strategies, forecasting demand, and efficient supply chain management. It also supports making decisions on product lifecycle, ensuring businesses can align their strategies with market demands, optimize resources, and stay competitive.

Financial Control

Think of inventory reports like a map for your business. They show you the total value of all your items, helping you plan your budget and follow the rules for taxes. It’s a bit like using a map on a road trip—inventory reports keep your business on the right money path.

Operational Efficiency

Inventory reports maintain optimal stock levels, preventing overstocking and stockouts and ensuring resources are utilized efficiently. This aids in timely order fulfillment, enhances customer satisfaction, and streamlines operations, optimizing resource allocation for cost reduction.

Create Inventory Reports with Bold Reports

Creating an effective inventory report is essential, and it doesn’t have to be complex. In this section, we’ll outline the steps to create a great inventory report.

Data Collection

Efficient inventory reporting begins with comprehensive data collection. Gather relevant information from various sources. Ensure accuracy and completeness for a solid foundation.

Define Your Report’s Purpose

Identify the purpose of your inventory report. Whether it’s assessing stock levels, tracking product performance, or presenting inventory metrics to stakeholders, a well-defined purpose guides the content and structure.

Choose the Right Reporting Tools

Select suitable reporting tools to create the best inventory reports. These tools include platforms like that offer robust features for data visualization and reporting. Consider whether you want to work in an app or embed the tools in the applications you already use. Make sure the functionality of your chosen tools align with your reporting needs for analysis, customization, and presentation.

Determine Your Reporting Timeframe

Define the time period of data you want to include. Schedule automatic real-time report generation and define intervals for manual updates based on data volatility and report demands. This ensures more timely, relevant, and accurate inventory data.

Analyze and Visualize Inventory Data

Identify key trends through data analysis and visualization, focusing on patterns like stock fluctuations, supplier performance, and seasonal variations. Utilize conditional formatting to highlight critical inventory levels or overdue orders. When visualizing metrics, pick simple charts for clarity, avoiding too much complexity. This way, everyone can easily understand the key patterns in the inventory data.

By following these steps and utilizing tools like Bold Reports, you can create a clear and visually appealing inventory report, making it easier for everyone to understand and use the information for smart decision-making.

Types of Inventory Reports

Following is an explanation of different types of inventory reports.

Stock Status Report

A stock status report offers a real-time snapshot of current inventory quantities, including details like location, product category, and unit of measure. It is vital for identifying potential stockouts and ensuring stock levels can meet customer demand. The report may also include on-order quantities and net stock for a more comprehensive view of inventory dynamics.

Inventory Valuation Report

A valuation report determines the total value of inventory at a specific time, crucial for financial reporting and calculations. It employs methods such as FIFO, LIFO, or average cost, providing businesses with essential information for strategic decision-making.

Sales and Usage Report

This inventory tracking report monitors sales, usage, and returns, helping businesses optimize inventory levels and identify demand trends. It serves as a valuable tool for analyzing sales performance, highlighting best-selling items, and addressing slow-moving products, contributing to efficient inventory management.

Reorder Point Report

A reorder point report signals when to reorder items to avoid stockouts. By factoring in lead time, usage rate, and safety stock, it ensures a smooth inventory flow, preventing disruptions in production or sales.

By checking inventory reports regularly, your business can save money, work smarter, and make more profit. Investing in good reporting tools and skills helps your business grow and succeed in the future.

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Home › Blog › Inventory reporting guide: the key reports & best practices

  • Warehouse Management
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March 14, 2023 | BY Matt Kenyon

Inventory reporting guide: the key reports & best practices

Get more digital commerce tips.

Tactics to help you streamline and grow your business.

Managing inventory remains one of the most important components of any business, and it’s surprising to see many small retail businesses are nonchalant about it.

It involves the tracking and control of inventory items, from raw materials to finished products, and it’s a core factor business owners must consider.

Poor inventory management significantly affects your finances – with as much as a 20-30% increase to your total costs for every unit excess beyond your ideal stock levels. And one way to prevent and minimize such risks is to practice efficient inventory reporting.

In this guide, we will explore the various key reports that describe your inventory, as well as the best practices that you should apply in your business.

Read on to learn how to assess your inventory and make informed business decisions.

  • There are at least ten types of inventory reports that describe the status of your stocks, together with their movements, valuation, turnover rates, and demand.
  • With reporting, inventory managers get good visibility of their stocks, which enables better forecasting, improved cash flow management, and lower risk of stock-outs.
  • Inventory reporting is most beneficial when paired with regular inventory tracking, cycle counting strategies, and automated inventory management.

Different types of inventory reports

There isn’t a one-size-fits-all report that will fully describe the state of your inventory. Here are ten types of inventory reports grouped according to their general applications.

Reports for inventory visibility

Having good visibility into the status and value of your inventory lets you detect potential issues and make data-backed steps in business.

1. Stock age inventory report

As its name suggests, this type of report details how old your inventory is, usually listing the oldest items first. Inventory managers can refer to a stock age report to accurately weed out products that are nearing their expiration date.

It’s worth mentioning that an average inventory age between 60 to 90 days is generally considered good. And it’s true not all items get sold out at the same time. Hence, you can use this report to identify slow-moving or stagnant inventory stock that might have to be liquidated or sold at a discount.

By identifying inventory that isn’t being converted into profits — tying up capital and storage space — you can apply appropriate inventory optimization techniques.

Another way to use a stock age report is to adjust your ordering and restocking practices, which avoids having insufficient or excess inventory.

2. Stock turnover inventory report

A closely related document to the stock age inventory report is the stock turnover report. This details how quickly your stocks are being emptied and replenished in a set period (for example, yearly). POS systems usually do this tracking of sales.

Businesses typically include their inventory turnover ratio in this report. This ratio is the number of times your stocks have been sold and topped up. A low ratio may indicate that inventory is not moving as quickly as it should.

A good inventory turnover ratio falls between 5 and 10 —  you are effectively selling your products either monthly or bimonthly, translating to a successful sales period. If your ratio goes below or beyond these values, you can modify your pricing strategies, together with your restocking schedules, to ensure good turnover and profitability.

3. Stock valuation inventory report

If you’re looking to accurately adjust your inventory budget, generating a stock valuation report would be wise. It provides an overview of the value of your inventory at a particular point in time.

To be specific, it lets you know about the total cost of goods sold, together with the current price points on the market. In turn, you can use this as part of your sales report to determine your gross profit margin as well.

Another reason why you might want to generate your own reports is to understand sales trends in your products. Usually, these documents also detail which items are contributing most to your total sales, letting you determine how to optimize your selling price, promotions, and stocking.

Tracking inventory transfers

Your products will inevitably move out of your storage facility (that’s the point of your business, after all). Tracking how many items are being transferred to other locations, as well as those being returned by customers, is crucial to keeping accurate inventory at all times.

4. Stock movements inventory report

This is one of the most common inventory reporting metrics you’ll see. In general, a stock movement report shows which sets of products are getting moved between locations as well as their magnitude. So, inventory managers can precisely tally how much stock is left.

Stock movement reports might also involve the steps in a complete shipping process, detailing which ones are currently packed, in transit, and delivered. This improves traceability, which might be handy when investigating cases of inventory discrepancy in the future.

Businesses might also gain insights into which products need some optimization using this report. It also involves products that have been returned by customers.

5. Lost products inventory report

Inventory shrinkage , which refers to the loss of items and inventory, causes significant financial losses in product-based businesses. This is due to theft or item damage, and using a lost products report lets you identify and quantify them.

This helps mitigate problems brought about by an inventory discrepancy — the difference between what’s in your inventory records and the actual number of items in your warehouse. In addition, by assessing warehouse performance, you can amp up your protocols.

A lost products report might also provide insights into security. For example, you can implement POS or inventory management systems to record each product at every location. Performing regular checks with your inventory management software compliments this type of report too.

6. On order inventory report

If you’re running an ecommerce store through dropshipping and similar business models, ordering goods is a key step in your supply chain. And tracking your orders is critical, especially with the risk of loss or delays.

On order reports are helpful because they keep records of items that are still not delivered to your storage facility or warehouse.

By analyzing these reports, you can proactively communicate with your distributors to mitigate stock imbalances and customer dissatisfaction.

Meeting customer demand

Fluctuations in inventory levels and stock-outs can impact sales even if consumers like your products. Timely, regular inventory reporting helps prevent these situations.

7. Stock availability inventory report

A stock availability report details exactly what its name suggests — how much inventory is still available in the warehouse. But formally speaking, it refers to the number of items left per inventory location for specific categories.

Product category is an important concept here, especially since this report details stock availability on a fundamental level. So, for instance, you can generate a report to know how many products are left within the cosmetics category.

This report could help you adjust your stocking practices, and in turn, your budgeting for carrying costs. Setting an ideal stock availability level based on the figures also ensures you can still meet market demand or store enough raw materials for production.

8. Seasonal demand inventory report

Consumer spending habits vary depending on the season. For example, people might focus on buying personal care and romantic products during Valentine’s month. On the other hand, they may also shift their attention to Santa-themed items on Christmas.

One way to track these sales trends is through a seasonal demand report.

This provides a snapshot of how your inventory gets spent over busy selling seasons, which helps detect areas where you have too much inventory and those that are nearly out of stock. This supports timely replenishment and inventory planning when you consider the the products that were barely sold.

Stocking reports

Restocking inventory is part of any business cycle, but this doesn’t mean you have to do it aimlessly. On the contrary, inventory reports that provide you with accurate numbers of how much you have to replenish are key to keeping your stock balanced without incurring losses.

9. Stock inventory report

If you’re looking for a comprehensive overview of your inventory at scale, a stock report (or, more appropriately, a “stock status report”) might be what you need.

While it’s similar to a stock availability report, this report details the item quantity for each category in your inventory (not just one section).

You can use this report to monitor stock levels overall and see where you might adjust your product turnover strategies, pricing, and similar factors. Its per-category details also supports accuracy in inventory reporting.

10. Reorder inventory report

This reporting document involves your restocking process: it determines which products are still abundant and which ones need replenishment in your inventory.

A reorder report also helps identify which merchandise doesn’t sell well among consumers.

Of course, the main benefit to a reorder report is determining a suitable reorder point, so you don’t have too much inventory. This limits the capital tied up in storing inventory.

Benefits of inventory reports

You can use inventory reports in almost every part of your supply chain management. For one, it offers insights that you can use for inventory forecasting, accurate reordering, and more.

Here’s a detailed list of the common benefits of accurate inventory reporting.

1. Improved inventory data, accuracy, and visibility

These documents bring clarity to your inventory, so you can assess more accurate and comprehensive numbers.

Without this visibility, you can’t identify potential problems that might occur to your stocks.

Plus, inventory reports can detail the transportation history of your merchandise – making it easier to track your goods more efficiently and tally your products accurately. A good example of this is tracking sold items recorded by POS systems at your retail stores.

2. Enhanced forecasting capabilities 

Forecasting is a large part of any business. You must predict how much demand will be generated in the market that you need to meet. And the best way to do this is to see your inventory performance reports and determine which products have sold well depending on the turnover ratios and other figures.

They also help you with fluctuating consumer demands. You can generate inventory reports in real time, so you can execute better inventory planning immediately to meet market demand.

3. Improved cash flow management

Closely tied to forecasting is your cash flow management. Since you have predicted how much you need to spend, you can also accurately allocate your budget to maintain good cash flow.

Inventory reports also provide insights into the product categories that are stagnant, reducing storage expenses and letting you identify areas to liquidate.

4. Minimized risk of stockouts

With improved visibility, enhanced forecasting, and better cash flow, a cumulative benefit is the minimized risk of stockouts.

You are able to detect low stock levels and create purchase orders on time to replenish them. This reduces waste and improves customer satisfaction.

Best practices for inventory reporting

Inventory reports are critical, but they need to be run effectively. You must apply some practices to maximize their benefits.

Here are four best practices for inventory reporting.

1. Regularly track inventory

Set specific intervals to generate inventory reports describing your stock levels, from their availability to their transfer history. Even if your inventory performance seems sound, regular tracking helps you detect issues early and make informed operations and purchasing decisions regarding your supply chain.

2. Pay attention to inventory movements

While you can trust that your orders will be delivered to your warehouse or distributed to your client’s addresses, pay attention to the movement of your inventory, so you can see whether you’re suffering from product loss.

Another reason to do this is to ensure balanced stock levels. For instance, you can refer to on order reports to determine whether the goods will arrive on time at your storage facility. If not, then you can take appropriate steps to mitigate the consequences. You can also use stock availability reports to see which items are nearly depleted.

3. Adopt a cycle counting methodology

Doing a physical count of your products helps clear up differences between your actual inventory and records. However, doing a complete count all at once would lead to downtimes, which may incur losses in terms of sales revenue. Adopting a cycle count avoids this.

With cycle counting, you tally the number of a percentage of your total stock. While this is usually done over a couple of days, it is much more efficient and might lower your costs than an annual, single-day item counting. This also improves accuracy, which is vital to inventory reporting metrics.

4. Automate inventory management

You can’t remove human labor from your inventory management, but you can incorporate automated inventory management software that helps scale down your personnel size.

Inventory management software can also automate your procedures, minimize the risk of human error, improve accuracy, and ensure your inventory is updated on time.

Frequently asked questions (FAQs)

1. what types of inventory reports are there.

The most common and valuable types include stock-related age reports, movement reports, valuation reports, and turnover reports. You can also explore other reporting types, like those for seasonal demands and lost inventory.

2. What are the key features of an inventory on-hand report?

An inventory on-hand report mainly describes what’s currently present in your inventory at a certain time. In general, it would detail pieces of information about your stock levels, product categories, and the cost of goods sold.

3. What is an inventory aging report?

Inventory aging reports detail the length of time certain products have stayed in stock without depleting any time soon. This makes it easy to determine which items are not currently in-demand, which you can either liquidate or sell at discounted rates. The data here can also be used to calculate the turnover ratio.

4. What is an inventory movement report?

An inventory movement report describes the transit history of your inventory, whether inbound or outbound – detailing how much stock has been moved, together with its destination and costs.

5. What is an inventory valuation report?

An inventory valuation report describes the financial value of your stock by considering the overall cost of goods sold and current selling prices. You can refer to this to identify which products contribute to your sales orders the most, which is a crucial part of financial and sales reports.

6. What is an inventory turnover report?

An inventory turnover report tracks the number of times your products get depleted and restocked over a set amount of time. By knowing your turnover rates, you can plan when and how much to restock to maintain balanced inventory health. You can also use it as a reference when allocating your budget.

7. What are the best practices for inventory reporting?

To get the full potential of stock reporting, you should ensure regular tracking of your inventory and its transfer history. This allows you to immediately restock when your inventory runs low. Other practices include generating weekly and monthly reports, using cycle counting, and automating your inventory system.

Inventory reporting provides the figures you need to make informed business decisions.

There are a lot of ways you can generate reports to view your inventory from different angles. It’s important to learn these important reports and apply industry best practices.

If you want to automate your inventory reporting even further, you’ll definitely want to invest in inventory management software.

For instance, SkuVault Core can generate over 16 different types of on-demand reports that are easy to customize and export. That way, you can create, maintain, and share operational insights and improve your purchasing and forecasting decisions.

To learn more, sign up for a free demo here .

Matt Kenyon

Matt Kenyon

Matt has been helping businesses succeed with exceptional content, lead gen, and B2B copywriting for the last decade. When he’s not typing words for humans (that Google loves), Matt can be found producing music, peeking at a horror flick between his fingers, or spending quality time with his wife and kids.

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Top 10 Inventory Report Samples With Template And Examples

Top 10 Inventory Report Samples With Template And Examples

Minakshi Arora

author-user

The foundation of business models, based on products as the value offered, is that you first manufacture these. After being made, these products, may be pieces of garments, books, jewellery, chips, bags, almost anything under the sun, are distributed across channels to the end-place of sale, usually a retail shop. With technology coming, however, can be anything, even an online store like Amazon. But, there is always the physical store to store, and take care of. Hence, in a sale process, inventory builds up. Put simply, inventory is a count of the amount of all goods, materials etc. that has a business has unsold.

Over time, this count of stock (anything that was kept on Stock-Keeping Units (SKUs) increases) as some items sell at a slower pace than others. Keeping tabs of inventory and preparing an inventory report is, thus, essential for businesses to ensure products sell and nothing remains unsold.

The ideal scenario is that the total quantity of stock stored in a store or place of sale is sold within a specified time, but this seldom happens, making it even more critical to prepare professional inventory reports.

Not doing this means that total cost of doing business increases, as some stock will never sell once it is past the use-by-date or it loses customer utility. Using a professionally-done inventory report, companies can even hope to protect its sales margins, averting a serious hit to the bottom line.

Such is the importance of inventory management and stock management that some of today’s fast-paced businesses require inventory dashboards. Click here to access inventory dashboards which are even linked to Key Performance Indicators (KPIs). These act as major inputs in decision-making

To help businesses with this major pain point of getting inventory reports and acting on it on time, SlideTeam offers readymade, content-ready PPT Templates to ensure inventory management is easily done.

The 100% customizable nature of the templates provides you with the desired flexibility to edit your presentations. The content ready slides give you the much-needed structure.

Let us explore some of these inventory templates to help you garner improved efficiencies.

Template 1: Product Inventory Analysis Report With Total Requests

Start with an overview of your product inventory, inventory value, inventory turnover, labor cost and top requested products in this inventory analysis report on product, with total requests. Showcase that you are tracking monthly performance of your inventory management with a bar graph on items out of stock items versus items in stock.

Product inventory analysis report with total requests

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Template 2: Storage Warehouse Internal Inventory Audit Report

This audit report on storage warehouse internal inventory includes SKU description in terms of products kept on it; current unit price, items held on audit date and units used to date. It helps you map your SKU with items stored on it and the rate at which each sells. Download now to be aware of the items that are fast-moving and need to be replenished at speed.

Storage Warehouse Internal Inventory Audit Report

Template 3: Inventory Report PowerPoint PPT Template Bundles

This presentation template starts with an e-commerce warehouse daily inventory movement report. It covers items involved in a transaction and a code indicating the type of inventory movement. Use this PPT to find current inventory location, destination available quantity, all in real-time and required action to be taken. The well-designed icons service frame of reference for correct input of data. Also, use this complete deck for pending status report, internal inventory audit report with SKU mapped to items. Showcase your knowledge of inventory management and win clients with a download of this template. Health care order fulfilment and sales report and machinery spare parts inventory dashboard are part of the comprehensive product.

Inventory Report Powerpoint PPT Template Bundles

Template 4:  One-Pager Inventory Sales Sheet Presentation Report Infographic

Use this one-pager PPT Presentation to see how deeply sales and inventory are linked and how a change in one impacts the other. Start with a record of Inventory KPIs with quantity to be reordered a major indicator. At any point of time, optimum inventory levels must be maintained and hence sales must be such that there is little carrying cost of inventory. Other sales parameters that you can highlight using this template are inventory sales sheet mapped to product types; monthly sales target achievement; top revenue contributing products and company-wise top sellers. Total quantity sold, month-to-date products sold and year-to-date products sold all contribute to better inventory reporting.

One pager inventory sales sheet presentation report infographic ppt pdf document

Template 5: Inventory Management Access Presentation Report Infographic

This PPT Presentation showcases purchase order report, product name and details as a convenient inventory reporting format. List purchase orders and map these to products, stock due date, supplier, quantity, cost price and amount. This wonderfully-practical design has real-estate at the bottom of the slide to help you record supplier (up to 4, but can be increased or decreased due to the editable nature of the template) and product details. Even purchase details can be added. Download now and showcase your expertise in simplifying a complex inventory report into one that businesses can adopt.

Inventory Management Access Presentation Report Infographic

Template 6: One-Pager Apparel Inventory Sales Sheet Presentation Report Infographic

This Inventory Report, a Sales Sheet, of apparel business in a one-pager format illustrates a snapshot of a company’s inventory in terms of cost, value and profit. In inventory KPIs, the absolute result the company expects is exhibited. For instance, we have an inventory cost, and there is value to be earned from it on sale, which is referred to as inventory sales. The difference between inventory cost and inventory value is the inventory profit. Now, if stock remains unsold, the inventory value is not fully realized, reducing the profit. Use this inventory report to evaluate if this is happening in either your own or your client’s case. The inventory and sales snapshot tells us how fast stock is sold. Download now and get perfect at how to stock just right.

One pager apparel inventory sales sheet presentation report infographic ppt pdf document

Template 7: One-Pager Daily Inventory Sales Sheet Presentation Report Infographic

Use this one-pager template to exhibit your knowledge of inventory sales detail sheet for retail, food and IT companies. You can map you inventory in terms of product descriptions, costs usage and stock level. In retail, know your product by color, original stock level, cost price and markup. All are linked to respective SKUs. Orders yet to be delivered and stock on hand are important parameters listed column-wise. For IT companies, license information can be added with serial key and expiry/ renewal date. Download now for an easy way to track your inventory daily.

One pager daily inventory sales sheet presentation report infographic ppt pdf document

Template 8: One-Pager Product Inventory Control Sheet Template Presentation Report Infographic

This PPT presentation on inventory control gives a business the much-needed management input on knowing exactly where each piece of stock has been purchased and stored. Use this presentation template to highlight three broad buckets of product and storage information, product purchase information and inventory information. The contact person in-charge of inventory control can also be  mentioned. Download now to take advantage of well-organized presentation that enhances efficiency.

One page product inventory control sheet template presentation report infographic ppt pdf document

Template 9: One-Pager Inventory Stock Status Report Presentation Report Infographic

This inventory stock status report takes a warehousing company as illustration, lending itself to 100% customization. You list the company name and the items covered as well as product types and warehouse associated with it. The earmarked columns give you complete information on items under each product type. Use this PPT presentation to inform stakeholders of availability of each item, unit cost, location of warehouse, availability on hand and total value. Impress your audience with such due diligence in your presentation.

One Page Inventory Stock Status Report Presentation Infographic Ppt Pdf Document

Template 10: One-Pager Historical Inventory Stock Status Report Presentation Infographic

In inventory management, historical data is also of relevance as future production is linked to it. This one-pager PPT Template showcases historical inventory status report. This inventory report shows quantity in hand, available quantity, incoming quantity historic product and warehouse status report and revenue. Start with highlighting your annual turnover and company name. The other major buckets covered are historical stock warehouse report, incoming inventory stock and historical inventory stock revenue. Use this template to showcase you are on top of the inventory reporting domain to clients. Download Now!

One Page Historical Inventory Stock Status Report Presentation Infographic PPT PDF Document

STRIKE A BALANCE

In an ideal world, businesses should not have to keep inventory. They should be able to buy materials as and when needed. This will, however, involve getting it at high prices as it will be ordered in small lots. Material could also be delayed in delivery with this strategy, hitting production. For finished goods, producing only what can be sold tomorrow is dangerous as it increases production runs. It might also be infeasible to meet market demand with this methodology of tackling inventory. Yes, it costs to hold inventory, but businesses need to live with inventory, striking a fine balance. You need to keep this in mind, as you frame your business strategy framework. Access the best such frameworks with a click here .

FAQs on Inventory Report

What is in an inventory report.

An inventory report summarizes the count of existing stock that a business rules. It is both a quantitative and qualitative tool to assess business performance and judge whether hidden inefficiencies can be eliminated from a business management perspective. For instance, you should always have inventory that you believe will be sold as soon as possible. This is because inventory is capital that is tied up in raw materials and finished goods. The efficient use of this capital is what an inventory report aims to bring about. An inventory report uses terms like SKUs, warehouse, sales, stock reports etc.

What are the types of inventory report?

Digging deep into inventory reports, we learn that these are concerned with four major kinds of inventories that business are forced to hold. The four types of inventories are finished good and maintenance inventory report; raw materials and components inventory report; repair and operating supplies inventory report and work in progress inventory report. The idea behind this classification is that varying amount of capital is tied up in each of these assets. Using this categorization, it becomes easier for a large business to manage its inventory.

What is the purpose of an inventory report?

The purpose of an inventory report is to improve business efficiencies. This translates into lower inventory costs in terms of carrying stock stored in your warehouses. An inventory report aims to minimize this cost as money spent on storing does not earn any interest income. An inventory report also identifies fast-moving products and allows comparison between cost of good sales cost of goods sold, sales and inventory levels.

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Inventory Reports: What They Are and How to Use Them?

Inventory reports are records of the inventory your business has. Find out what type of inventory report will help your business with NuORDER.

Inventory reports are records of the inventory your business has. Find out what type of inventory report you need, with NuORDER.

Inventory reports are a record of what products a business currently has available. Let NuORDER help you understand which type of inventory reports you should use.

Inventory reports are one of the most crucial parts of a wholesaler’s business and its financial success. 

Don’t believe it? Poorly made inventory reports cost retailers 1.75 trillion dollars annually. Out-of-stocks alone cost retailers $1 trillion in sales .

To say understanding supply and demand via accurate inventory reports is essential is an understatement.

To help wholesalers avoid all-too-common problems like stock-outs, overselling, overstocking, and holding costs, this article will cover:

  • What an inventory report is
  • Inventory and sales report types for brands
  • Inventory reporting best practices

What is an inventory report?

An inventory report is an overview of the products your brand has on hand at any given time and is usually coded to make tracking easier.

When inventory reports are up-to-date with real-time and highly detailed information, it helps your brand understand what you have in stock.

Armed with the correct information within your inventory reports ensures you won’t over or under-provide inventory to your customers, which helps you cut costs and save time.

Inventory reports also help you:

  • Understand when to re-order specific items so there are no delays
  • Track inventory for order fulfillment across various locations
  • Sort sales data by numbers, reps, and more
  • Categorize your inventory
  • Manage information from all suppliers
  • Identify any recalled products
  • Forecast future sales and product needs
  • View the location of your products

What are the various types of inventory reports?

Now that we’ve discussed what an inventory report is and how it helps you, let’s talk about the inventory reports that are relevant to wholesale brands and retailers.

1. Inventory on hand

Your inventory on hand report is arguably one of the most critical inventory reports when it comes to saving time and money. This inventory report shows you how many product units you have and the current stock value. 

When you have this information, you know how much capital you have in your inventory, which helps with forecasting.

2. Low stock

You never want to run into a situation where you are out of a product that’s in high demand. It’s bad for your reputation as a brand and hurts your sales opportunities.

Keeping a fine-tuned eye on your low-stock inventory reports will tell you which items are running low. When you know when you’re running low, you can replenish your stock before you run into any problems.

3. Product performance report

A product performance report tells you how quickly your products are selling and which ones are the most popular.

An excellent product performance inventory report will segment data into how much you’ve sold over various times and the products you’ve sold during a specific time period.

This data shows what products you need more and less of during specific sales seasons. 

4. Sales summary

Since your inventory is directly related to your brand’s sales, you need a way to track the goods you’ve sold, the costs of items, gross profit, margins, taxes, and more. 

A sales report summary will help you learn how much you make month-over-month, season-over-season, and year-over-year. Additionally, they can help you make better business decisions regarding your inventory.

A sales summary report gives you an essential overview of your overall sales activity. It’s also smart to create sales inventory reports that dive deeper into different categories, including sales per product, sales per customer, sales per salesperson, and more.

5. Inventory Movement Reports

An inventory movement report is designed to help provide you with information on how fast your products move along the entire supply chain. These types of inventory reports help you better understand the inflows, and outflows of your products and their quantities. This inventory report helps you identify which of your products move the fastest through the chain and thus can be the most profitable, or have the highest potential for profit. The faster the product moves, the faster you can get it to customers. 

6. Turnover Inventory Report

A turnover inventory report is great to learn how quickly your company is able to receive money from clients' invoices as well as how fast your company turns over its inventories. Examining these turnover rates can help determine if certain products are overstocked or understocked and be corrected. These reports can also be made more granular and show turnover by-products, warehouses, and even specific stores. 

What are the inventory reporting best practices?

If it’s your first time looking into inventory reports, or if you want to improve your processes, then it’s best to start out on the right foot. Here are the inventory reporting best practices that will help your brand get the most out of inventory reports

Invest in technology to help you manage your inventory reports

Long gone are the days of relying on a paper trail to track your inventory and orders. With today’s technology, it’s easy to eliminate human error with the power of automated order and inventory reporting.

For wholesale brands, the most effective way to manage inventory reports is with the help of a B2B eCommerce platform like NuORDER .

While NuORDER offers awesome virtual showrooms, digital trade shows, and online ordering, it also offers a powerful reporting feature. With NuORDER, it’s easy to track your inventory, monitor your sales, and segment your data by best-sellers, sales rep, style, store, zip code, season, and state.

Track the right metrics

To get the most out of your inventory reporting, you want to track the right metrics. What you end up tracking will depend on your brand and your needs, but here are some of the top metrics to consider:

  • Inventory turnover rate. This measures the number of times an item is replaced over a given period of time. This metric is calculated by the cost of goods sold divided by the average inventory and shows you how much inventory you have in comparison to how much is sold. 
  • Stock to sales ratio. This measures the inventory amount you have versus the number of sales.
  • Item fill rate. This metric shows the percentage of products from a buyer’s order you could ship.
  • Backorder rate. The backorder rate measures the number of orders a brand can’t fulfill when a buyer places an order. It provides insight into product demand.
  • Accuracy of forecast demand. This metric shows you the percentage of how close the on-hand stock is to the forecast.
  • Lead time demand. Lead time demand tracks the time when an order is placed to when it arrives to a buyer and helps with forecasting.
  • Annual demand. This metric tracks how much of a particular product is needed every year.
  • ROI . Return on investment and it’s the percentage of profit over a period of time.
  • Product Sales. This shows your sales revenue, or the income from buyer purchases, minus any cancellations.

For more helpful metrics to track, take a look at the inventory reports in NuORDER.

Track your metrics in real-time

While there are several inventory report management platforms on the market, not all of them are created equal. 

When you’re looking for an inventory reporting solution, look for a solution like NuORDER that can provide real-time inventory reporting for both the buyer and the wholesaler. 

When your stats are updated in real-time, you can rest assured that you won’t make inventory and sales mistakes.

Improving your inventory reporting strategy with NuORDER

Inventory reporting is critical to running a successful wholesale brand, and tracking the right metrics makes it possible to understand customer demand and provide the right supply without losing money.

NuORDER is unique in that it’s built specifically for wholesalers and retailers and offers inventory reports data to both parties. For more information about NuORDER, schedule a demo today.

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Monthly Inventory Report: Putting the Spotlight on Your Goods

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What Is an Inventory Report?

Importance of inventory reporting, categorizing inventory, inventory tracking, better customer service, improved forecasting, types of inventory reporting, how to perform an accurate monthly inventory report, understanding inventory accuracy rate, understanding inventory turnover, the real cost of keeping inventory, delving into inventory valuation methods, cycle counting: a proactive approach, the benefits of regular cycle counting, incorporating technology for accurate inventory control, utilizing excel for inventory management, the human element in inventory management, the bottom line, connect with our team today..

Inventory management is key to a company’s operations. A critical part of this is making sure all products are accounted for. An effective inventory and inventory audit report helps in achieving this and minimizing errors that can harm the company’s profits and brand.

An inventory report is a crucial document detailing a company’s physical inventory. It lists each item, its quantity, location, and condition. This information helps companies understand their own inventory analysis , report stock levels, identify out-of-stock items, and decide the necessary restocking. This insight aids in knowing your company’s assets and the profits tied to them.

Good, accurate inventory reporting is essential for smooth operations and high-quality customer service. Having a categorized inventory list with details about each item is invaluable for any business.

Grouping products based on attributes like type, size, color, or use helps understand stock levels and detect patterns. This grouping aids in allocating resources and maintaining popular items on the shelf, making ordering more efficient.

Accurate tracking of inventory items helps avoid over-ordering and excess inventory. It also helps identify slow-moving items, which can be liquidated to free up resources and reduce costs.

Accurate inventory reporting metrics impacts customer service directly. Knowing what products are available and their location is key to fulfilling orders quickly, which leads to satisfied customers.

Analyzing inventory data over time helps predict future inventory needs, preventing stockouts and reducing waste. This information can help calculate the exact amount you need to spend on new inventory.

Inventory reports come in several types:

  • Physical inventory reports involve manually counting items.
  • Sales reports track sold items over a given period.
  • Order reports provide visibility into the inventory levels needed for orders.
  • Reorder reports track inventory levels and provide restocking recommendations.
  • Forecasting reports use historical data to predict future inventory needs.

Here’s how to perform a monthly inventory report that helps you understand your inventory position effectively:

  • Build Inventory List : Create a comprehensive inventory list with all product information.
  • Establish a Timeframe : Decide the frequency of your inventory report.
  • Choose a Report to Run : Choose the type of report that suits your needs.
  • Run that Report : Use your inventory management software to generate the report.

The inventory accuracy rate calculates the percentage of units correctly accounted for. It’s a useful tool for understanding how well your company is managing its inventory.

Inventory turnover is a key metric in inventory management and provides valuable insights into a company’s sales and purchasing effectiveness. It measures both how much inventory and often a business sells and replaces its inventory within a certain period, typically a year.

The formula for calculating inventory turnover is:

Inventory Turnover = Cost of Goods Sold (COGS) / Average Inventory

A high inventory turnover rate could suggest strong sales or effective inventory management. However, if the rate is too high, it might indicate inadequate inventory levels, which could lead to stockouts and lost sales. Conversely, a product inventory usage report with low turnover rate might indicate slow sales, excess inventory, or issues with product pricing or quality.

Understanding your inventory turnover rate allows for better stock control, aids in managing cash flow, and helps you make data-driven business decisions.

Understanding the cost of keeping unsold goods is critical for inventory management. This cost is sometimes hidden but contributes significantly to the total value of a company’s expenses.

Keeping inventory has several costs:

  • Storage : Paying for warehouse space is clear. But, remember to add utilities, security, and other costs as well.
  • Insurance and Tax : You need to insure unsold goods against damage or loss. Also, in some places, you might have to pay property taxes on inventory.
  • Value Loss : Over time, certain goods, like electronics and perishables, can lose value. This loss, called depreciation, is another cost to consider.
  • Missed Opportunities : Money spent on unsold goods can’t be used elsewhere in your business. This is an opportunity cost.

Why should you care about the cost of keeping inventory? It informs decisions on how much stock to keep. If holding costs are high, you might want less inventory. But, if running out of stock means losing sales and making customers unhappy, holding more inventory could be worth the cost.

To sum up, knowing the cost of keeping inventory is essential for smart inventory management. You need to balance between having enough stock to meet demand and reducing the costs of keeping unsold goods.

Inventory valuation is crucial for accurately reporting a company’s financial status and calculating the cost of goods sold – an essential component of the inventory turnover equation.

There are several inventory valuation methods, each with its benefits and drawbacks:

  • First-In, First-Out (FIFO) : This method assumes that the first goods added to inventory are the first ones sold. During periods of inflation, FIFO can result in lower costs and higher profits.
  • Last-In, First-Out (LIFO) : In contrast to FIFO, LIFO assumes that the last goods added to inventory are the first ones sold. In times of inflation, LIFO can lead to higher costs and lower reported profits. However, this may result in tax advantages, since taxes are often based on profit.
  • Weighted Average Cost : This method involves calculating an average cost per unit every time a new batch of inventory is purchased. The weighted average cost changes each time an inventory purchase is made.

Selecting the right inventory valuation method depends on your business model, tax situation, and financial goals. It’s a crucial decision that should align with your overall inventory management strategy.

Remember, effective management of inventory turnover and inventory valuation are key to maintain optimal stock levels, minimize costs, and maximize profitability. Understanding these concepts forms an essential part of a successful inventory management system.

Cycle counting is an ongoing process that counts a portion of the inventory at different times. Regular cycle counts help discover stock discrepancies early, allowing for prompt action.

Regular weekly and monthly reports on cycle counts offer real-time data on inventory and allow for better forecasting. They also help uncover cases of theft and damage, providing a chance to improve control measures.

Digital solutions are becoming more popular for inventory control. Today’s systems offer dashboard views of inventory levels, barcodes for quick stock taking, free inventory report templates and automated processes to reduce human error.

Excel is a handy tool for inventory management. Templates in Excel format help monitor inventory effectively, for inventory managers with records of SKUs, cycle counts, and inventory discrepancies.

Employees play a vital role in inventory management. Regular training sessions should be held to educate them about the importance of inventory control.

Inventory accuracy is crucial to a company’s success. By incorporating regular cycle counts, investing in technology, and educating employees, companies can optimize their product inventory and storage, enhance customer experience, and build a stronger brand reputation.  

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Inventory Report: Types, Benefits, And Ways To Make It 

An inventory report is a summary of the inventory that the company has under control. Businesses should prepare an inventory report on a timely basis to maximize the efficiency of their inventory selling process. 

Inventory report

Why Do Businesses Need An Inventory Report?

Inventory performance evaluation.

One of the critical purposes of preparing an inventory report is to evaluate the performance of a given inventory item. Inventory reports enable the sellers to understand which products sell the fastest and which take more time to sell. Based on this analysis, sellers allocate their warehouse spaces more efficiently to access the inventory items that sell the quickest. Additionally, sellers take note of the items that should no longer be purchased and the ones that should be bought in a greater quantity. 

Staying Organized 

Inventory is in a consistent movement of products. Hence, losing track of the inventory might cause sellers some product or sales losses, the roots of which might be hard to find later. Inventory reports solve this issue as they assist in keeping track of inventory and all the data related to it. As a result, you have up-to-date data to rely on and are aware of concerns regarding your inventory. 

Long-term Planning

The inventory reports serve as a guide for your strategic planning . Particularly, analyzing the previous performance data of your inventory and learning the patterns of each inventory item allow you to make plans for the future amounts, storage options, and distribution mechanisms of your inventory. As a result, you step ahead of your competitors by predicting what is awaiting you. 

Avoiding Stockout 

As your business grows, you need more inventory compared to the previous years. Because of the stockout, you fail to have enough inventory to please your customers, which might result in losing them forever. Therefore, being prepared for possible demand fluctuations is crucial, where inventory reports play a vital role. 

To determine the estimated amount of needed stock, you can use prediction methods based on your previous inventory performance data. If your reports are accurately prepared, which means your previous sales data is not distorted, the analytical methods will help you predict the future performance of your inventory. This, in turn, will help you accurately update your inventory.

Types of Inventory Reports

Let’s have a closer look at which type of inventory reports you should have.

Inventory Performance Report – The Big Picture

This is the big picture of how your business is doing in general. More precisely, the inventory performance report shows the best- and worst-selling inventory items and provides in-depth details into their selling progress. An important metric you will come across in this report is the inventory turnover ratio , which, in simple terms, demonstrates how quickly you sell your inventory during the given period. 

On-Hand Inventory Report – The Current State of Your Inventory

As the name suggests, an on-hand inventory report displays all the products currently available on the company’s storage . Consequently, this report includes details such as the product’s name, SKU, quantity, value, and a short description. 

Sales Report – The Sales for a Given Period

If you are a big company and a growing business that has adopted a multi-channel integration with different e-commerce platforms, preparing a sales report could help you have more precise accounting information. In particular, sales reports will present all the transactions across different channels for a given period .

Inventory Valuation Report 

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The inventory valuation report pictures the potential profitability of your inventory. It shows the total retail value you have bought your on-hand merchandise and presents its potential profit value. In more simple terms, a valuation report allows you to see how much you spent on your inventory. Then, it tells you how much profit you should expect from selling it. 

How To Create An Inventory Report?

For creating an inventory report manually, you can use an inventory report template or simply input your data into Google Spreadsheet . 

Here are quick steps for creating an inventory report:

  • List your products in a single column by giving them names that you would recognize easily whenever you open the report.
  • Create a column with the SKUs of your inventory items. Stock keeping units (SKUs) are the identification numbers of your inventory items that you will be using to search the inventory items on your database.
  • Next, create a column for brief descriptions of your inventory items. 
  • In 2 different columns, state the cost of purchasing your inventory and the value you are looking forward to selling your inventory.
  • Lastly, add a column with the date when the inventory item was purchased.  

This is the most basic structure of the inventory report you can create in spreadsheets. 

But do you want to stop there? 

Enhance Inventory Reporting with a Specialized Inventory Management Software

Imagine if you could have professionally-crafted inventory reports whenever you want with a few clicks. That’s possible, and it’s an advanced approach that the most developed companies go for. So, if you want to transfer to advanced automated solutions from your old kind of pen and paper, that’s a high time to do that.

Preparing an inventory report through software will save significant time. It will free you from human errors, update automatically, and integrate with multiple channels smartly.  

If this sounds more attractive to you than the traditional inventory report system, you should check out eSwap – an automated inventory management tool. 

eSwap’s Analytics and Reporting feature automatically generates detailed inventory, sales, purchase, and return reports for you. The only one-time manual input required from you is signing up to eSwap and linking your sales accounts from eBay, Amazon, and other top marketplaces to eSwap . 

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Here’s an easy guide to doing that.

  • Sign up to eSwap (if you want to do it for free first, click on this link ).
  • Once you have your eSwap account set up, check how you can integrate your accounts on marketplaces in eSwap integrations .

eSwap allows you to manage your stock for every connected marketplace channel. Consequently, the platform prepares inventory reports for all your marketplace accounts separately. 

Final Thoughts 

An inventory report summarizes the stock that the company owns. Consequently, its primary benefits include inventory performance evaluation, organization, long-term planning, and avoiding stockout. Among many inventory reports, the key report types include inventory performance reports, on-hand inventory reports, sales reports, and inventory valuation reports. 

While options are available to create your inventory reports manually, using automated software like eSwap will make the process faster and more efficient.

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Inventory reporting for better business decisions

Inventory reporting is part of any business dealing with some kind of stock movement. Learning how to do it efficiently can save you a lot of time and effort.

If you got into manufacturing because you like to create products, reporting may not be your favorite thing. But inventory reporting is an essential practice in any business, no matter how dull you may find it. So, it’s better to learn how to do it well and efficiently.

This article will explore the ins and outs of inventory reporting, including inventory reporting methods, metrics, and how to use them in your business.

By the end of this article, you’ll better understand inventory reporting and how to make it easier for yourself. Let’s get started!

Table of contents

What is an inventory report, types of inventory reports.

  • How to create an inventory report?
  • How often do you generate inventory reports?

Automate inventory reporting with Katana

An inventory report is a document that provides a detailed account of the quantity, location, and status of a company’s inventory. Businesses typically use it to track various inventory reporting metrics that help them stay on top of their stock levels, monitor changes in inventory over time, and make informed decisions about purchasing, production, and sales.

Inventory reports can include information such as:

  • Item descriptions — A detailed description of each item in the inventory
  • Quantity on hand — The number of units of each item currently in stock
  • Location — The physical location of each item within the warehouse or storage area
  • Cost per unit — The cost of each item when purchased or produced
  • Total inventory value — The total value of all items in inventory based on their price per unit
  • Sales history — A record of the quantity sold and the revenue generated for each item over a specific period
  • Reorder point — The quantity at which the items should be reordered to avoid stockouts
  • Lead time — The time it takes to manufacture or for a supplier to deliver an order of a specific item

Inventory reports can be generated using software designed for inventory management and reporting or through manual tracking methods such as spreadsheets . Various departments can use them within a company, such as purchasing, production, and sales, to ensure that the inventory is managed efficiently and effectively.

Try out Katana's inventory management software

There are several inventory reporting methods that businesses can use, depending on their needs and the level of detail they require. Most companies are aware of stock availability reports and stock count reports, but there are many others that can provide invaluable insights. Here are some of the most common inventory reports:

  • Inventory valuation — Estimates the total value of a company’s inventory based on the cost of each item and the quantity on hand. This report is useful for financial reporting purposes and can help businesses track the value of their inventory over time.
  • Stock movement — Shows the movement of goods in and out of a company’s inventory, including sales, returns, and stock transfers. It can help businesses identify trends in their inventory levels and adjust their ordering and restocking strategies accordingly.
  • Reorder — Identifies items that are low in stock or out of stock and need to be reordered. Businesses can use this report to avoid stockouts and ensure that they have enough inventory to meet customer demand .
  • ABC analysis — Categorizes inventory items into three groups based on their value: A items (high-value items that account for a large percentage of revenue), B items (medium-value items), and C items (low-value items). This report can help businesses prioritize their inventory management efforts and focus on the items that are most important to their bottom line.
  • Dead stock — Identifies items that have not sold in a long time and are taking up valuable warehouse space. This report can help businesses identify slow-moving inventory and make decisions about discounting, liquidating, or disposing of those items.

These are just a few examples of the types of inventory reports that businesses can generate. By analyzing these reports and using the insights they provide, businesses can make informed decisions about their inventory management strategies and improve their overall efficiency and profitability.

How to create an inventory report

Creating an inventory report can be a straightforward process, depending on the size and complexity of your inventory. Here are the general steps to create an inventory report:

  • Choose your inventory tracking method — Before creating an inventory report, you need to decide on the method you will use to track your inventory. This can be a manual method, such as using a spreadsheet or paper forms, or an automated method using live inventory management software .
  • Collect inventory data — Once you have decided on your inventory tracking method, you need to collect data about your inventory. This includes information such as the item name, item code or SKU , quantity on hand, location of the item, and any other relevant information about the product or inventory.
  • Organize and analyze the data — After collecting the inventory data, organize it in a logical manner that makes sense for your business. Depending on your needs, you may want to categorize your inventory by product type, location, or other factors. Once the data is organized, you can begin to analyze it to identify trends and insights about your inventory.
  • Choose the type of inventory report — Based on your inventory tracking method, you can choose the type of inventory report that best suits your needs. This could be an inventory valuation, a stock movement, a reorder, or any other type of report that meets your requirements.
  • Create the report — Once you have chosen the type of report, you can use your inventory data to create the report. Be sure to include all the relevant data that you previously collected.
  • Review and update the report regularly — Inventory levels can change quickly, so it’s important to review and update your inventory report regularly to ensure that it accurately reflects your current inventory levels. This will help you make informed decisions about inventory management and ensure that you have the right products on hand to meet customer demand.

How often should you generate inventory reports?

The frequency at which you generate inventory reports depends on the size and complexity of your inventory and your business needs. However, as a general guideline, it’s recommended to generate inventory reports on a regular basis, such as weekly, monthly, or quarterly.

For businesses with a large inventory or high sales volume, generating inventory reports more frequently, such as daily or weekly, may be necessary to ensure that inventory levels are closely monitored and managed. This is particularly important for businesses that sell perishable goods or have a high turnover rate .

On the other hand, businesses with a smaller inventory or lower sales volume may be able to generate inventory reports less frequently, such as monthly or quarterly. However, it’s still important to regularly review and update inventory levels to ensure that you have the right products on hand to meet customer demand and minimize the risk of stockouts.

Ultimately, the frequency at which you generate inventory reports should be based on your business needs and the level of visibility you require over your inventory levels. By regularly generating inventory reports, you can better manage your inventory, reduce the risk of stockouts, and make informed decisions about what products to stock and at what levels. This, in turn, can help you maximize profits and better serve your customers.

Give Katana a go with a free 14-day trial*

If you’re looking for a way to streamline your inventory reporting process and gain real-time visibility into your inventory levels, consider using Katana.

Katana is a cloud inventory software that allows businesses to automate their inventory reporting process. With Katana, you can easily track your inventory levels, set up reorder points, and generate reports that provide insights into your inventory performance.

Some of the benefits of using Katana for inventory reporting include:

  • Real-time inventory tracking — Track your raw materials , work-in-progress , and finished goods in real-time
  • Reorder points — Set up reorder points for your inventory items so you never run out of stock
  • Sales insights — A single source of truth to track your sales performance and make data-driven decisions
  • Integrations — Katana integrates with a range of popular e-commerce platforms, such as Shopify and WooCommerce , as well as accounting software like QuickBooks Online and Xero , and a lot of other business tools enabling you to do anything from shipping to reporting

Automating your inventory reporting process with Katana can save time and reduce the risk of manual errors. Try it out now with a free 14-day trial and ensure you always have the right products to meet customer demand.

Henry Kivimaa

Henry is an avid traveler with a passion for writing. Having lived most of his adult life abroad, he’s amassed a variety of experiences from many different fields. From ForEx trading to compliance to mobile engineering to demolition, he’s definitely not afraid to test out new things.

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What inventory reports you need (and what they are telling you)

Editorial team.

Man in a shop counting inventory

Your retail store’s inventory is one of your most valuable assets. Stocking the right products, in the right amount, and at the right time can make a big impact on your profit margin.

So, how do you know if you’re optimizing your inventory? Some merchants simply wait until an empty spot appears on the shelf. Others make notes during quarterly stock counts. But there’s a better way–and that’s inventory reporting. 

What are inventory reports?

Retail inventory reports provide detailed information about the merchandise you have on hand. These reports are tied to the products you receive and sell, giving you better visibility into how much potential profit you have in your store. That data can be used to track your store’s performance and identify areas to improve your inventory strategy. 

The benefits of inventory reporting

Your goal for inventory reporting is to gather insight so that you can manage your inventory more efficiently. By doing so, you will unlock new ways to maximize growth for your business. You’ll be able to:

  • Ensure you’re not leaving money on the table from stockouts and excess inventory. 
  • Better identify movement trends to make more informed decisions about your product assortment. 
  • Gather valuable insights into customer preferences to improve the overall customer experience.
  • Budget your purchases more accurately and spend money on products your customers actually want. 
  • Compare performance and product assortment across different storefront locations and channels. 

Woman counting inventory with pencil and paper

Types of businesses that need to report inventory

If you’re selling goods to customers you need to be tracking your inventory, whether that’s a pair of shoes, a latte, or handmade bracelets. However, the way you do that depends on your business. For example, a shoe store tracks the finished goods, while a coffee shop should track each component for the latte, and a local artist will want to track both the materials and finished products for their bracelets. 

Top 3 inventory reports you need (and what they’re telling you)

There are dozens of inventory reports you can run from tracking the change in your inventory to checking what products are set to expire and when. Based on your business, a handful of reports will be most important. These three inventory reports are a great starting point. 

1. Inventory valuation report

Your business’s inventory valuation report calculates the cost of goods held in the physical merchandise you have available. This calculates the total cost of the products you have on hand and the potential profit from selling them. It is also used to identify your ending inventory for taxes each year so that you can maximize your return. This report can help paint an accurate picture of your company’s financial health. 

What high inventory valuation means

A high inventory valuation indicates that your business has a large amount of merchandise available for purchase. While this shows that your business has enough product to meet demand, it can also mean you have poor cash flow or products that have been sitting on the shelf for too long. The profit tied up in this stock can’t be invested in other areas, like marketing material. When this happens, you may need to take out loans or increase your line of credit to cover other costs until the inventory is sold.

What low inventory valuation means

On the other hand, low inventory valuation means you don’t have a lot of products available. This could mean that you have your ordering strategy dialed in so that you always have just the right amount of product to meet demand. If not, you run the risk of turning shoppers to a competitor due to stockouts. Not only does that mean losing out on a sale, but it hurts your customer satisfaction. If you are not investing enough in stock to keep up with market trends, you likely aren’t maximizing your profits. 

Woman in store taking inventory on a tablet

2. Stock forecast report

Simplify re-ordering by knowing exactly what to order and when with a stock forecast report. This report takes into consideration your stock levels, costs, and trends in customer demand to calculate the estimated turnover for a given product. By looking at a stock forecast report, you can determine when you need to order more products to keep up with the market.

What a short selling period means

If a product has a short selling period, or a high turnover rate, that means you are likely not holding enough product to meet demand and run the risk of stockouts. Placing more orders with smaller quantities to keep up can result in higher delivery and handling expenses. Consider adjusting your reorder levels for these high-demand products.

What a long selling period means

Products with a longer selling period mean the product has a slow turnover rate. While this should not necessarily be a concern for expensive products that require more consideration, it may indicate a lack of product-market fit. In this case, talk to your shoppers and ask if your products are meeting their expectations. If not, it’s time to rethink your product assortment or consider whether your marketing strategy is reaching the right audience. 

3. Dead inventory report

Products that are gathering dust on your shelves are not doing their intended job of driving profit. A dead inventory report brings these products to light. By staying on top of slow-moving products, you can make an informed decision about how to best move out the product and make room for more profitable inventory investments. 

What a low number of days since the last sale means

Maybe metallic scarves were a short-lived trend, or you discovered a new product that is not getting the organic traction you anticipated. If you have a recent addition to your dead inventory report, take action quickly. Perhaps it wasn’t marketed well and could use a display or listing refresh. Running sales or promotions on the product is another way to drive awareness, move products, and even initiate adoption. 

What a high number of days since the last sale means

Once you’ve tried different marketing and pricing strategies and the product is still sitting on your report, it’s time for some more drastic tactics. Consider reaching out to your vendor for a refund or credit. If that is not an option, look online for marketplaces or liquidators you can pass your product off to. The quickest way to free up dead inventory is by recycling or donating. You won’t make a profit, however you’ll be able to invest in more successful products that generate sales. 

Women scanning box with barcode scanner and woman working on a laptop

Automate inventory reporting

Real-time inventory reporting is essential to integrating key data points into your day-to-day retail strategy. While most POS platforms offer a basic level of reporting, consider an inventory management and reporting tool that provides the powerful inventory insights you’re missing. An inventory management system , like Thrive, pulls up-to-date data everywhere you sell, so your team spends less time on complicated spreadsheets and more time growing the business. 

Let your inventory reports guide you

As a small business owner, you have a lot on your plate. That’s why inventory reporting is a valuable tool for your business. By listening to the insights your inventory reports are telling you, you’ll be able to take control of your business and drive growth with confidence. 

Learn more about managing your inventory with Thrive Inventory by Shopventory here .

This information is provided for informational purposes only and should not be construed as legal, financial, or tax advice. Readers should contact their attorneys, financial advisors, or tax professionals to obtain advice with respect to any particular matter.

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Home Inventory Inventory Reports: Definition and Example

Inventory Reports: Definition and Example

Inventory reports

Tally Solutions | Updated on: July 13, 2023

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  • What are Inventory Reports?
  • What are Inventory Reports Used for?
  • Example of an Inventory Report

What are inventory reports?

Reports play an important role in any business, as they help manage day-to-day business operations efficiently. To track the profitability and growth of a business, these reports are extremely crucial as they give you a holistic view of your company. One such report is an inventory report.

In a business accounting context, the word inventory is used to describe the goods and materials that a business holds for the ultimate purpose of resale. Companies must choose a method to track inventory accurately. There are ways to account for inventory, periodic and perpetual. The perpetual inventory system requires accounting records to show the amount of inventory on hand at all times. It maintains a separate account in the subsidiary ledger for each good in stock, and the account is updated each time a quantity is added or taken out.

In the periodic inventory system , sales are recorded as they occur but the inventory is not updated. A physical inventory must be taken at the end of the year to determine the cost of goods.

Regardless of what inventory accounting system is used, it is good practice to perform a physical inventory at least once a year.

The inventory itself is not an income statement account. Inventory is an asset and its ending balance should be reported as a current asset on the balance sheet . However, the change in inventory is a component of the calculation of the cost of goods sold , which is reported on the income statement .

The way you manage your inventory will have a direct impact on the cash flow of your business. Inefficiency in managing inventory will put your business at a disadvantage. Inventories hold a huge amount of your working capital and stocking excess inventories implies that cash is tied up.

What are inventory reports used for?

Inventory reports help you run your business without interruption or breaking the bank. They can help you cut costs and reduce the risk of running out of stock. Inventory reporting may just seem like extra time or paperwork, but it can save you a ton of money and unnecessary effort.

Inventory management

One of the biggest uses of inventory reporting is managing inventory. You need to know what you have to ensure you don’t run out before customers’ orders are fulfilled. Ordering too late results in out-of-stock items and lost sales. Ordering too much too soon ties up your cash increases your risk of damaged inventory, and requires more space for warehousing. Accurate inventory reporting tells you exactly when your stock levels reach the reorder point so you can restock.

Inventory tracking (within warehouses)

If you have a large amount of inventory and high sales volume, you need to track the locations of your inventory within the warehouse(s) you use for order fulfillment. Tracking SKUs by inventory storage location and keeping everything organized can make your job easier by preventing unnecessary movement, double-handling of products, and even lost inventory.

It can also help you:

  • Keep track of items ordered within a certain date range
  • If you order from more than one supplier
  • Identify affected products in the case of a recall
  • If you need to return damaged merchandise
  • If your inventory is perishable, or regularly changes in cost, you may need to track the location for the sake of FIFO (first in first out) or LIFO (last in first out) inventory rules.

Inventory categorization

Depending on your industry, there could be a number of ways to categorize your inventory. Looking at a mountain of cardboard boxes, it can be very unclear to see what’s what.

A list of items in each category that’s updated in real-time allows you to track inventory as it moves throughout the supply chain. For instance, manufacturers often need to track inventory as raw materials, goods in process, or inventory ready to sell. The inventory valuation of each category or step is a necessary part of tracking the cost of goods sold for tax purposes and inventory accounting .

Once it’s in your fulfillment center, you’ll want to track each product as inventory received, stowed, picked for an order, packed in a box, and shipped to a customer.

Example of an inventory report

Inventory reports should be comprehensive and must detail every single transaction with respect to the stock summary, godown summary, movement analysis, and stock aging. The transactions entered in TallyPrime are immediately posted to the respective ledgers, books, and registers. The inventory reports are generated based on these transactions. This facilitates instant reporting and faster decision making.

The appearance of reports can be changed according to your requirements. For example, you can generate comparison reports between different companies, periods of the financial year, and so on. Each report gives a thorough understanding of your inventory status, so you can take quick decisions on the go.

What is inventory stock reports?

A business's stock summary is called as an inventory report. It breaks down information about the state and performance of your inventory, including how much stock you have, which products are selling the fastest, category performance, and other details.

What are the types of inventory reports?

What is the function of inventory report, what is inventory summary report.

The total quantity and value of all your in-stock items across all of your stores is known as the Inventory Summary Report.

Watch Video on Accurate Inventory Reports

Watch this Video to Know How to View and Analyse Inventory in TallyPrime

Read More on Inventory Management

Inventory Management ,  Inventory Management Software ,  Inventory Management Techniques ,  Inventory Planning ,  Inventory Valuation ,  Inventory Control ,  Inventory Turnover Ratio ,  Importance & Benefits of Inventory Management ,  How to Audit Inventory , What is a Barcode , What is Physical Stock Voucher , Stock Query and Its Benefits , How Godown Summary Helps in Better Inventory Management , What is Stock-Item Wise Profitability

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In today's fast-paced business world, efficient inventory management is vital for success. Key  inventory reports offer valuable insights, aiding in decisions, supply chain optimization, and operational efficiency. In this article, we will explore the definition of inventory reports , their importance, and types, the challenges of creating them, and how to overcome those challenges using Viindoo Inventory Management Software 's comprehensive and user-friendly inventory management solution.

What are Inventory Reports?

Inventory reports are comprehensive documents that summarize and analyze various aspects of a company's inventory. They provide detailed information about stock levels, product performance, sales trends, and other vital metrics. By consolidating data from different sources, inventory reports offer a holistic view of inventory operations, enabling businesses to identify strengths, weaknesses, and opportunities for improvement.

The Importance of Inventory Reports

Inventory reports play a pivotal role in driving strategic decision-making and facilitating efficient inventory control. Let's explore why they are invaluable to businesses:

Inventory reports: The importance

The Importance of Inventory Reporting

Enhanced Visibility and Control

By generating regular inventory reports , businesses gain real-time visibility into their inventory levels, locations, and movements. This visibility allows them to maintain optimal stock levels, prevent stockouts or overstocking, and make timely adjustments to meet customer demands. With Viindoo Inventory Management, you can effortlessly track and monitor your inventory, ensuring complete control over your supply chain.

Data-Driven Decision Making

Inventory reports provide valuable insights into product performance, demand patterns, and seasonal fluctuations. Armed with this data, businesses can make informed decisions regarding procurement, pricing strategies, and inventory allocation. The robust reporting capabilities of Viindoo Inventory Management enable accurate forecasting and planning, empowering businesses to optimize their inventory investment.

Improved Customer Satisfaction

Accurate inventory reports help businesses fulfill customer orders more efficiently. By having a clear picture of stock availability and fulfillment timelines, companies can meet customer expectations promptly, reducing order cancellations and delays. A seamless and responsive inventory management system like Viindoo ensures enhanced customer satisfaction through streamlined order processing and improved delivery times.

Cost Optimization

Inventory holding costs can significantly impact a company's bottom line. Efficient inventory reports enable businesses to identify slow-moving or obsolete stock, minimizing carrying costs and improving cash flow. By leveraging the insightful reporting features of Viindoo Inventory Management, organizations can identify cost-saving opportunities, prevent stock wastage, and optimize their procurement strategies.

Compliance and Security

Inventory reports facilitate compliance with regulatory requirements. In industries such as pharmaceuticals or food services, accurate record-keeping and traceability are crucial. Viindoo's robust inventory reporting capabilities ensure businesses adhere to industry-specific regulations, maintain accurate batch and expiry information, and implement robust security measures to safeguard valuable inventory assets.

>>>> See More: Understanding Landed Cost 's comprehensive and user-friendly inventory management solution.

Types of Inventory Reports

Inventory reports come in various formats, each serving a specific purpose. Here are some common report types :

Inventory reports: Different types

Warehouse Management Dashboard

A Warehouse Management Dashboard is a visual tool or interface within a warehouse management system (WMS) or enterprise resource planning (ERP) software that provides a real-time overview of key performance indicators (KPIs) and important metrics related to warehouse operations. It allows warehouse managers and staff to monitor and analyze various aspects of their warehouse processes, inventory levels, and overall performance.

Inventory reports: Viindoo Warehouse Dashboard

Viindoo Warehouse Dashboard

Stock Status Reports

Stock status reports provide an overview of current stock levels, including quantities on hand, reserved, allocated, and available for sale. These reports help businesses ensure optimal stock levels, avoid stockouts, and plan for future inventory replenishment.

Inventory reports: Viindoo Stock on Hand report - List view

Viindoo Stock on Hand report - List view

Inventory reports: Viindoo Stock on Hand report - Pivot view

Viindoo Stock on Hand report - Pivot view

Inventory reports: Viindoo Stock on Hand report - Chart view

Viindoo Stock on Hand report - Chart view

>>>> See More:  Reorder Point with Viindoo Software: Optimizing Inventory Management

Sales and Demand Reports

Sales and demand reports analyze sales data over a specific period, helping businesses understand product performance, demand trends, and customer preferences. These reports aid in forecasting future demand, determining reorder points, and optimizing inventory levels accordingly.

Inventory reports: Viindoo Product Forecasted Inventory Report

Viindoo Product Forecasted Inventory Report

Inventory reports: Viindoo Forecasted Inventory Report

Viindoo Forecasted Inventory Report

Aging and Obsolescence Reports

Aging and obsolescence reports help identify slow-moving or obsolete stock. By tracking inventory age, businesses can take proactive measures to reduce excess inventory, improve cash flow, and prevent losses due to expired or outdated products.

Inventory reports: Viindoo Stock Age Report

Viindoo Stock Age Report

Inventory Valuation Reports

Inventory Valuation Reports are financial documents that provide an overview of the value of a company's inventory at a specific point in time. These reports are crucial for assessing the financial health of a business and making informed decisions related to inventory management, financial planning, and taxation.

Inventory reports: Viindoo Stock Valuation Report - List view

Viindoo Stock Valuation Report - List view

Inventory reports: Viindoo Stock Valuation Report - Pivot view

Viindoo Stock Valuation Report - Pivot view

Vendor Performance Reports

Vendor performance reports evaluate the performance of suppliers based on parameters such as on-time deliveries, quality issues, and pricing discrepancies. These reports aid in vendor selection, negotiation, and establishing effective supplier relationships.

Inventory reports: Viindoo Vendor Performance Report - Late Orders Count

Viindoo Vendor Performance Report - Late Orders Count

Stock Movement Analysis Reports

Stock movement analysis reports track inventory movements within the supply chain, including receipts, transfers, and shipments. By analyzing these patterns, businesses can identify bottlenecks, optimize warehouse layouts, and streamline their logistics operations for greater efficiency.

Inventory reports: Viindoo Product Moves Report - List view

Viindoo Product Moves Report - List view

Inventory reports: Viindoo Product Moves Report - Pivot view

Viindoo Product Moves Report - Pivot view

>>>> For companies that follow Vietnam's regulations, see more: Stock reports according to the law of Vietnam 's comprehensive and user-friendly inventory management solution.

Pain Points of Manual Inventory Reporting

Manual inventory reporting can be a time-consuming and error-prone process. Some common pain points associated with manual reporting include:

  • Tedious data collection from multiple sources
  • Inaccurate or outdated information leads to poor decision-making
  • Lack of real-time visibility into inventory levels
  • Difficulty in consolidating and analyzing data effectively
  • Risk of human errors during data entry and calculation
  • Limited scalability to handle growing inventory volumes

To overcome these challenges and unlock the full potential of inventory reporting , businesses can leverage advanced inventory management systems like Viindoo. Viindoo's automated reporting features streamline the entire reporting process, freeing up valuable time for companies to focus on core operations and strategic initiatives.

Viindoo Inventory Management harnesses cutting-edge technology to generate comprehensive and customizable inventory reports . With Viindoo, businesses can automate data collection from various sources, ensuring accuracy and timeliness. The system's real-time synchronization capabilities provide up-to-date information on inventory levels, sales, and other vital metrics.

Through intuitive dashboards and visualizations, Viindoo transforms complex data into actionable insights. Users can easily customize report templates to focus on the metrics that matter most to their business. Whether it's analyzing sales performance by product category or tracking supplier performance, Viindoo's flexible reporting capabilities cater to diverse reporting needs.

Moreover, Viindoo offers seamless integration with other business systems such as ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) , enabling a holistic view of operations. This integration eliminates manual data entry and ensures data consistency across different departments, enhancing overall operational efficiency.

Can Viindoo Inventory Management handle large volumes of inventory data?

Yes, Viindoo Inventory Management is designed to handle large volumes of inventory data. Its scalable architecture allows businesses to effectively manage and analyze data as their inventory grows, without compromising performance or accuracy.

How does Viindoo Inventory Management ensure data accuracy in inventory reports ?​

An HRMS provides employees with self-service features, enhances employee autonomy, reduces paperwork, and improves communication between employees and HR staff.

Can Viindoo Inventory Management generate customized inventory reports tailored to specific business needs?

Yes, Viindoo Inventory Management offers customizable report templates that can be tailored to specific business needs. Users can select the metrics they want to track, apply filters and segments, and create reports that provide insights aligned with their unique requirements.

How much does Viindoo Inventory Management software cost?

Viindoo Inventory Management is free forever for first application with unlimited users. Checkout here:  https://viindoo.com/pricing

In conclusion, inventory reports are indispensable tools for businesses seeking to optimize their supply chain, make data-driven decisions, and improve operational efficiency. With Viindoo Inventory Management, businesses can harness the power of automated reporting, gaining real-time visibility into their inventory, and unlocking valuable insights for strategic decision-making. Say goodbye to manual reporting woes and embrace the benefits of 's comprehensive and user-friendly inventory management solution. 's comprehensive and user-friendly inventory management solution.

>>>> See more:

  • Purchase reports: The definition, significance, and ways to optimize purchase activities
  • Safety Stock: Ensuring Smooth Inventory Operations with Viindoo Inventory Management Software

Inventory reports: Viindoo Inventory Management Software

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We’ve been feeling the squeeze of pandemic-era shortages for a few years now, but Cars.com parent company Cars Commerce’s new Monthly Industry Insights Report suggests there’s light at the end of the tunnel. New-car production is finally starting to normalize, and thankfully, much of the increase in new-car inventory has a list price under $30,000. On the flip side, however, the used-car market is still going to be affected by the slowdown in new-car production and sales for the next few years. This looming shortage of late-model used cars could push some used buyers to look at new cars instead — or perhaps push them toward less desirable models.

Related: Survey Says: Affordability, U.S. Manufacturing at Top of Mind for Shoppers

If either of these wider market trends make you want to look for a deal, you’re in luck. You may be able to score one on some good cars experiencing a slump in demand. Our report zeroed in on some models and vehicle types where there may be more room to haggle.

This Monthly Industry Insights Report was assembled by Cars Commerce’s data analysts using data across its family of companies, including listing and dealership data from the Cars.com marketplace, appraisal and trade-in data from AccuTrade and additional information from website provider Dealer Inspire.

A Promising Year for New Car Shoppers

What’s this weird feeling? Optimism? We almost forgot what that feels like, but our data show 2024 could shape up to be a buyer’s market provided you’re looking to buy new. New-car inventory increased by 36% year over year, with inventory levels close to what they were in February 2021 before pandemic shortages really started to hit. Meanwhile, search traffic — one indicator we use to analyze buyer demand — is down for new cars, which means those of you who are shopping may be able to score more deals.

The average list price of new cars on Cars.com was $49,096 in January 2024, down from an August 2023 high of $50,253. That isn’t a huge decrease, but increasing inventory supply could change that soon. Vehicles are sitting at dealerships longer — an average of 65 days, up 41% from the same time a year prior — and as that happens, dealers are more eager to move them off the lot. Per our data, Toyota, Honda, Subaru, Kia and Hyundai are the mass-market brands whose cars sell the fastest, while Chrysler, Dodge, Jeep, Ram and Buick have the slowest-moving inventories. Toyotas spend an average of 34 days on our site; Chrysler listings spend an average of 125 days.

Cars.com’s most popular news articles are all about affordability, so we see you out there looking for deals. While new-car inventory has grown across the board, it’s seen the biggest increase in cars listed for under $30,000 — a 63% year-over-year increase, to be exact. That said, these buyers are often the most affected by higher interest rates, and we’ve seen a 14.7% year-over-year decrease in search traffic for this price range.

At the opposite end, there’s a 44% year-over-year increase in cars listed for more than $50,000. Those cars are now sitting on the lots longer at an average of 73 days. Most of our new-car search volume is still in the $30,000-$49,000 price range, but it’s seen the sharpest year-over-year decline (19.1%) of all searches. Across the board, you have less competition if you’re searching for a car than you did a year ago. As a shopper, you can play a little tougher when negotiating for the price and terms of a new car right now.

It’s a Good Time to Shop for an EV

There’s no shortage of reports about softening electric-vehicle demand, which means that EV shoppers in particular have the upper hand in angling for a good deal. We’ve seen a 137% increase in dealers’ new EV inventory since the same time in 2023, and listings for them stay live for an average of 87 days on Cars.com — an increase of 152% since 2023. That’s a far longer time to sit on a dealership lot than most new or used cars. Relatedly, demand for new EVs as measured by Cars.com searches is down 9.2% from 2023, and prices have dropped 4.2% in the same timeframe. Even with wild outliers like Lucid Air Sapphires and Rolls-Royce Spectres at the high end of the category, the average EV price is down to $63,765.

We’ve already seen plenty of incentives in this category to try and recapture some of that lost demand. Plus, qualifying buyers of certain more reasonably priced EVs can now further lower the cost of admission by taking the federal EV tax credit of up to $7,500 off the price at the dealership.

Meanwhile, much of the increased search demand we’re seeing for EVs — a net 8.3% bump over January 2023 — has come from used EVs. Used-EV search traffic is up 13.1% during that time period, compared to new-EV search traffic declining 9.2%. Supply of used EVs increased 6.9% as more EVs hit the market. The average price of a used EV also dropped 19%, down to $38,724.

Used-EV listings stay up an average of 70 days, up 20.4% over 2023, with Rivian R1Ts spending the least amount of time for sale. Tesla’s core models (the Model 3, S, X and Y) are the four most searched used EVs on Cars.com, but curiously, they’re not in our top five most searched new EVs; the Ford F-150 Lightning tops that list. Tesla finally has solid competition in the EV space, and our search traffic backs it up.

Room to Haggle (or Not)

You can sometimes score a deal by looking for a less popular model, especially if it isn’t moving off the lot quickly. You might not be able to haggle as much on a new pickup truck given they make up seven of the 10 most searched new vehicles on Cars.com. (Two others are SUVs, the Ford Bronco and Toyota 4Runner, and the third is the Ford Mustang.) The Toyota RAV4 and Honda CR-V remain bestsellers despite not making it into our top 10 for search traffic; those buyers may simply know what they want before they log on. Others in demand, per our search traffic, include newer models like the Lexus TX and Toyota Grand Highlander Hybrid, as well as recently redesigned models, such as the Chevrolet Colorado, GMC Canyon and Toyota’s Prius and Sequoia.

Still, not every SUV is a hit. The top eight least searched vehicles on Cars.com are SUVs despite the body style comprising 56% of Cars.com’s new inventory. The list includes some that are simply longer in the tooth, like the Ford Edge, as well as some that are simply less competitive in their class, like Mercedes-EQ’s all-electric EQB and Jeep Compass.

There is one that surprised us to see on the least searched list: the Nissan Rogue, which won our Compact SUV Challenge twice in a row. The Rogue sits an average of 70 days on dealership lots — not Chrysler territory, but it’s still five days longer than the average for new cars. It’s not a flashy redesign or a brand-new model, but it’s a genuinely likable vehicle worth haggling for if you want a good deal.

Used Cars Feel the Pinch

We’re on the cusp of a shortage of used cars, with supply down 4% from January 2023. There are roughly 800,000 fewer used cars to choose from now, with an average list price of $28,859. That average price may be down 2.9%, but it’s still 36% higher than what it was in January 2019. Unfortunately, it looks like it will take a few years to get back to regular inventory levels with lower prices.

Additionally, retail and fleet sales were lower over the past few years thanks to the pandemic-era slowdown in sales and production. Customers are now keeping cars longer, with new buyers waiting an average of 6.5 years to sell or trade their cars, and the average age of cars on the road growing to 12.5 years. Lease returns are also way down, shortening the supply of vehicles 3 years old or newer on the used market. Higher interest rates, lower inventories, lower manufacturer incentives and lower residual values combined to raise monthly payments for potential lessees; thus, fewer cars were leased over the past few years. As a result, used cars for sale are more used than they used to be, with those less than $30,000 now 1.4 years older and with 10,000 miles more on the odometer than they were and had in January 2019.

Search traffic for used cars was up 13.7% from December to January, but it was down 7.6% from January 2023. Used cars spent an average of 57 days on the site, already shorter than new-car listings. Used shoppers on Cars.com search for many of the same things as new shoppers do — eight of the 10 vehicles on our most searched list are the same as those on the new list, with seven out of 10 being pickups. And it turns out that used buyers love searching for a depreciated sports car (who doesn’t?): The three other vehicles on our most searched list were the Ford Mustang, Porsche 911 and Chevy Corvette.

More From Cars.com:

  • Here Are the 11 Cheapest Electric Vehicles You Can Buy
  • What Are the Best Used Cars for $20,000?
  • Leased and Used Electric Vehicles Now Qualify for Federal Tax Credits
  • Study: These 3-Year-Old Cars Are the Most Dependable
  • Find Your Next Car

New-Car Pricing Index Shows What Buyers Really Pay

New for this year is Cars Commerce’s New Car Pricing Index, which factors in taxes, loan interest and other purchase costs on top of a car’s price to show how much buyers are really paying. Elevated financing costs have been dissuading customers from buying cars even as the supply of new vehicles goes back to normal, so this is another way we measure broader trends.

Per our research, the average buyer ends up paying 32.7% over a car’s sticker price. While this figure is up 2.6% since December as many end-of-year and holiday incentives expire, it’s also down 3.3% since January 2023.

While we should add a caveat of the index is that scoring well depends highly on personal factors like customers’ credit history, down payment amounts and the number of cash buyers, our data show it was Honda Ridgeline buyers who paid the least over MSRP to purchase their cars at just 16%. Two models from our least searched vehicles list, the Ford Edge and Buick Envision, also made the list of top five cars when it comes to paying the least over MSRP at 16.7% and 16.9%, respectively.

High interest rates remain a factor both in driving the NCPI up and dissuading shoppers from taking on a new auto loan. While the Federal Reserve signaled its intent to lower interest rates in 2024 , when it will do so is still to be determined. So, if you need to purchase a car now and end up with a less-than-ideal loan, here’s your reminder that you may be able to refinance it later in the year.

For more information, check out Cars Commerce’s full Industry Insight Report here .

Cars.com’s Editorial department is your source for automotive news and reviews. In line with Cars.com’s long-standing ethics policy, editors and reviewers don’t accept gifts or free trips from automakers. The Editorial department is independent of Cars.com’s advertising, sales and sponsored content departments.

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Global Semiconductor Manufacturing Industry Poised for 2024 Recovery, SEMI Reports

MILPITAS, Calif. – February 14, 2024 – The global semiconductor manufacturing industry recovery is taking hold with electronics and IC sales increasing in the final quarter of 2023 and more growth projected for 2024, SEMI announced today in its fourth quarter 2023 publication of the Semiconductor Manufacturing Monitor (SMM) report , prepared in partnership with TechInsights .

In Q4 2023, electronics sales edged up 1% Year-over-Year (YoY), marking the first annual rise since the second half of 2022, and growth is projected to continue in Q1 2024 with a 3% YoY increase. At the same time, IC sales returned to growth with a 10% YoY jump in Q4 2023 as demand improved and inventories started to normalize. IC sales are forecast to strengthen in Q1 2024 with 18% YoY growth.

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Capital expenditures and fab utilization rates are expected to see a mild recovery starting in Q1 2024 after significant declines in the second half of 2023.

In Q1 2024, Memory CapEx is projected to increase 9% Quarter-on-Quarter (QoQ) and 10% YoY, while Non-Memory CapEx is on track to climb 16% during the quarter but remain at lower levels than recorded in Q1 2023. Fab utilization rates saw a modest improvement from 66% in Q4 2023 to 70% in Q1 2024. Meanwhile, fab capacity grew 1.3% in Q4 2023 and is projected to match those gains in Q1 2024.

Equipment billings in 2023 surpassed projections though growth is expected to be muted in the first half of 2024 mostly due to seasonality.

“The electronics and IC markets are recovering from a slump in 2023 with growth expected this year,” said Clark Tseng, Senior Director of Market Intelligence at SEMI. “Although fab utilization remains low at the moment, improvement as 2024 unfolds is anticipated.”

“Semiconductor demand is well on its way in the recovery,” said Boris Metodiev, Director of Market Analysis at TechInsights. “While the overall IC market is growing this year, slowing automotive and industrial markets are hampering the analog expansion. AI will be a huge catalyst for leading-edge semiconductors as the technology proliferates from the cloud to the edge. At the same time, geopolitics is driving excess capacity at the trailing edge.”  

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Sources: SEMI ( www.semi.org ) and TechInsights ( www.techinsights.com ), February 2024

The Semiconductor Manufacturing Monitor (SMM) report provides end-to-end data on the worldwide semiconductor manufacturing industry. The report highlights key trends based on industry indicators including capital equipment, fab capacity, and semiconductor and electronics sales, and includes a capital equipment market forecast. The SMM report also contains two years of quarterly data and a one-quarter outlook for the semiconductor manufacturing supply chain including leading IDM, fabless, foundry, and OSAT companies. An SMM subscription includes quarterly reports.

Download a sample Semiconductor Manufacturing Monitor report . 

For more information on the report or to subscribe, please contact the SEMI Market Intelligence Team at  [email protected] . Details on SEMI market data are available at SEMI Market Data .  

About SEMI SEMI ®  is the global industry association connecting over 3,000 member companies and 1.5 million professionals worldwide across the semiconductor and electronics design and manufacturing supply chain. We accelerate member collaboration on solutions to top industry challenges through Advocacy, Workforce Development, Sustainability, Supply Chain Management and other programs. Our SEMICON ®  expositions and events, technology communities, standards and market intelligence help advance our members’ business growth and innovations in design, devices, equipment, materials, services and software, enabling smarter, faster, more secure electronics. Visit  www.semi.org , contact a regional office, and connect with SEMI on  LinkedIn  and  X  to learn more.

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Michael Hall/SEMI Phone: 1.408.943.7988 Email:  [email protected]

Realtor.com Economic Research

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Weekly Housing Trends View — Data Week Ending February 17, 2024

Sabrina Speianu

Our research team releases regular monthly housing trends reports . These reports break down inventory metrics like the number of active listings and the pace of the market. In addition, we continue to give readers more timely weekly updates, an effort that began in response to the rapid changes in the economy and housing as a result of the COVID-19 pandemic. Generally, you can look forward to a Weekly Housing Trends View and the latest weekly housing data on Thursdays and regular video updates from our economists monthly. Here’s what the housing market looked like over the last week.

Home listings continue to become more plentiful so far this year, as sellers list at rates higher than last year, buoyed by an improving outlook on interest rates. While the decline in mortgage rates has stalled in recent weeks due to strong economic and labor market conditions and an uneven decline in inflation , rates are still down over one percentage point from the recent peak, and optimism that they will resume their decline remains high. Moreover, listing price growth has slowed considerably as sellers adjust to market expectations and listing price reductions have increased. Slower listing price growth and more inventory will provide more options for buyers this spring compared to a year ago, as the housing market is expected to continue a slow recovery. 

Key Findings: 

  • The median listing price grew by 0.2% over last year . 

The median home listing price was 0.2% higher compared to the same week last year.  This growth rate declined from the previous week (+0.3%), as listing price growth continues to cool after a 35-week high during the week ending January 6th (+2.2%). While the nation’s median home listing price typically rises after the first week of the year, this year’s slower seasonal growth trajectory could indicate that listing prices may not reach last year’s peak this June. In our 2024 forecast, we predicted that the median price for existing home sales would fall modestly by 1.7% due to the required share of household income to purchase a home reaching unsustainably high levels. So far, the data is indicative of this rebalancing as inventory grows and also as the share of home listing price reductions reaches the highest level seen in February since 2019.

  • New listings–a measure of sellers putting homes up for sale–were up this week, by 10.9% from one year ago.  

Newly listed homes were above last year’s levels for the 17th week in a row, which could further contribute to a recovery in active listings meaning more options for home shoppers. This past week, newly listed homes were up 10.9% from a year ago, accelerating slightly from the 9.5% growth rate seen in the previous week. Home selling sentiment, as measured by Fannie Mae’s Home Purchase Sentiment Index , improved in January over the previous month, and survey respondents reported high levels of optimism that mortgage rates would go down in the next 12 months. This optimism has resulted in more listing activity so far in February. 

  • Active inventory increased, with for-sale homes 15.7% above year ago levels.  

For a 15th consecutive week, active listings registered above prior year level, which means that today’s home shoppers have more homes to choose from that aren’t already in the process of being sold. So far this season, the increase in newly listed homes has resulted in a boost to overall inventory, but while the added inventory has certainly improved conditions from this time in 2021 through 2023, overall inventory is still low compared to the same time in February 2020 and years prior to the COVID-19 Pandemic.  

  • Homes spent four days less on the market compared to this time last year.

For a 20th straight week, the typical home spent less time on the market than the same week one year ago. While inventory has increased compared to last year, there are no indications of an over-supply as inventory continues to remain low compared to pre-pandemic years and the time a typical listing spends on the market is relatively low. However, the decreasing time on market compared to last year is far more modest than the huge drops seen in late 2020 through 2022 when the market was booming. 

Data Summary:

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As Nationwide Fraud Losses Top $10 Billion in 2023, FTC Steps Up Efforts to Protect the Public

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Newly released Federal Trade Commission data show that consumers reported losing more than $10 billion to fraud in 2023, marking the first time that fraud losses have reached that benchmark. This marks a 14% increase over reported losses in 2022.

Consumers reported losing more money to investment scams—more than $4.6 billion—than any other category in 2023. That amount represents a 21% increase over 2022. The second highest reported loss amount came from imposter scams, with losses of nearly $2.7 billion reported. In 2023, consumers reported losing more money to bank transfers and cryptocurrency than all other methods combined.

"Digital tools are making it easier than ever to target hard-working Americans, and we see the effects of that in the data we're releasing today,” said Samuel Levine, Director of the FTC’s Bureau of Consumer Protection. “The FTC is working hard to take action against those scams."

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Online shopping issues were the second most commonly reported in the fraud category, followed by prizes, sweepstakes, and lotteries; investment-related reports; and business and job opportunity scams.

Another first is the method scammers reportedly used to reach consumers most commonly in 2023: email. Email displaced text messages, which held the top spot in 2022 after decades of phone calls being the most common. Phone calls are the second most commonly reported contact method for fraud in 2023, followed by text messages.

The Commission monitors these trends carefully, and is taking a comprehensive approach to detect, halt, and deter consumer fraud, including in 2023 alone:

  • Leading the largest-ever crackdown on illegal telemarketing : The FTC joined more than 100 federal and state law enforcement partners nationwide, including the attorneys general from all 50 states and the District of Columbia in Operation Stop Scam Calls , a crackdown on illegal telemarketing calls involving more than 180 actions targeting operations responsible for billions of calls to U.S. consumers.
  • Proposing a ban on impersonator fraud:  The FTC is in the final stages of a rulemaking process targeting business and government impersonation scams.
  • Cracking Down on Investment Schemes:  The FTC has brought multiple cases against investment and business opportunity schemes, including Wealthpress , Blueprint to Wealth , Traffic and Funnels , Automators and Ganadores .
  • Confronting Emerging Forms of Fraud: The FTC has taken steps to listen to consumers and build knowledge and tools to fight emerging frauds. For example, the FTC announced a challenge in 2023 to help promote the development of ideas to protect consumers from the misuse of artificial intelligence-enabled voice cloning for fraud and other harms.
  • Stepping up CAN-SPAM Enforcement : The FTC is using its authority under the CAN-SPAM Act to rein in unlawful actions, including in cases against Publishers Clearing House and Experian .
  • Reaching Every Community:  The FTC has expanded its ability to hear directly from consumers in multiple languages through the Consumer Sentinel Network.

The FTC’s Consumer Sentinel Network is a database that receives reports directly from consumers, as well as from federal, state, and local law enforcement agencies, the Better Business Bureau, industry members, and non-profit organizations. More than 20 states contribute data to Sentinel.

Sentinel received 5.4 million reports in 2023; these include the fraud reports detailed above, as well as identity theft reports and complaints related to other consumer issues, such as problems with credit bureaus and banks and lenders. In 2023, there were more than 1 million reports of identity theft received through the FTC’s IdentityTheft.gov website.

The FTC uses the reports it receives through the Sentinel network as the starting point for many of its law enforcement investigations, and the agency also shares these reports with approximately 2,800 federal, state, local, and international law enforcement professionals. While the FTC does not intervene in individual complaints, Sentinel reports are a vital part of the agency’s law enforcement mission and also help the FTC to warn consumers and identify fraud trends it is seeing in the data.

A full breakdown of reports received in 2023 is now available on the FTC’s data analysis site at ftc.gov/exploredata . The data dashboards there break down the reports across a number of categories, including by state and metropolitan area, and also provide data from a number of subcategories of fraud reports.

The Federal Trade Commission works to promote competition and protect and educate consumers . Learn more about consumer topics at consumer.ftc.gov , or report fraud, scams, and bad business practices at  ReportFraud.ftc.gov . Follow the FTC on social media , read consumer alerts and the business blog , and sign up to get the latest FTC news and alerts .

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COMMENTS

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    An inventory report is a crucial document detailing a company's physical inventory. It lists each item, its quantity, location, and condition. This information helps companies understand their own inventory analysis, report stock levels, identify out-of-stock items, and decide the necessary restocking.

  16. Inventory Report: Types, Benefits, And Ways To Make It

    The inventory reports serve as a guide for your strategic planning. Particularly, analyzing the previous performance data of your inventory and learning the patterns of each inventory item allow you to make plans for the future amounts, storage options, and distribution mechanisms of your inventory. ...

  17. Mastering Inventory Reports: A Comprehensive Guide

    Inventory reports are documents that provide detailed information about a company's stock of goods, materials, or products. These reports serve as a snapshot of your current inventory and...

  18. Inventory Reporting for Better Business Decisions

    An inventory report is a document that provides a detailed account of the quantity, location, and status of a company's inventory. Businesses typically use it to track various inventory reporting metrics that help them stay on top of their stock levels, monitor changes in inventory over time, and make informed decisions about purchasing ...

  19. What inventory reports you need (and what they are telling you)

    Your business's inventory valuation report calculates the cost of goods held in the physical merchandise you have available. This calculates the total cost of the products you have on hand and the potential profit from selling them. It is also used to identify your ending inventory for taxes each year so that you can maximize your return.

  20. Inventory Reports: Definition and Example

    Get a free trial What are inventory reports used for? Inventory reports help you run your business without interruption or breaking the bank. They can help you cut costs and reduce the risk of running out of stock. Inventory reporting may just seem like extra time or paperwork, but it can save you a ton of money and unnecessary effort.

  21. Inventory Reports: The Importance, Pain Points and Solutions

    Conclusion. In conclusion, inventory reports are indispensable tools for businesses seeking to optimize their supply chain, make data-driven decisions, and improve operational efficiency. With Viindoo Inventory Management, businesses can harness the power of automated reporting, gaining real-time visibility into their inventory, and unlocking valuable insights for strategic decision-making.

  22. Developing a Comprehensive Report Inventory

    November 21, 2016 As soon as the number of reports in your enterprise starts ballooning, you realize it's not a bad idea to create a report inventory. A comprehensive inventory leads to a more organized report development team and a better understanding of required resources and availability.

  23. 7 types of inventory reports

    An inventory report offers a real-time summary of your existing stock. Further, it distills key details such as stock levels, the fastest selling products, category performance, and other important data like inventory status and performance. And while reports can range in form and length, the most useful should always be clear and exhaustive.

  24. NYS AG GHG Inventory Report (1990-2021, our white paper)

    A few summary figures from the Ag Inventory: While Agriculture only contributes ~6% to the Total NYS GHG inventory, of those Ag emissions, 86% are from methane (using GWP20) Over time, NYS agriculture has increased total GHG emissions by 41%. Time Series of GHG emissions from 1990-2021 for NYS agriculture.

  25. Inventory of U.S. Greenhouse Gas Emissions and Sinks: 1990-2022

    The Inventory of U.S. Greenhouse Gas Emissions and Sinks: 1990-2022 is the latest in a series of annual, policy-neutral U.S. submissions to the Secretariat of the UNFCCC and the Paris Agreement. EPA requests recommendations for improving the overall quality of the inventory report to be finalized in April 2024, as well as subsequent annual ...

  26. 2024 Could Be a Buyer's Market

    The average list price of new cars on Cars.com was $49,096 in January 2024, down from an August 2023 high of $50,253. That isn't a huge decrease, but increasing inventory supply could change ...

  27. Global Semiconductor Manufacturing Industry Poised for 2024 Recovery

    MILPITAS, Calif. - February 14, 2024 - The global semiconductor manufacturing industry recovery is taking hold with electronics and IC sales increasing in the final quarter of 2023 and more growth projected for 2024, SEMI announced today in its fourth quarter 2023 publication of the Semiconductor Manufacturing Monitor (SMM) report, prepared in partnership with TechInsights.

  28. Data Week Ending February 17, 2024

    Weekly Housing Trends View — Data Week Ending February 17, 2024. Economic Coverage. Feb 22, 2024. Sabrina Speianu. Our research team releases regular monthly housing trends reports. These ...

  29. As Nationwide Fraud Losses Top $10 Billion in 2023, FTC Steps Up

    Newly released Federal Trade Commission data show that consumers reported losing more than $10 billion to fraud in 2023, marking the first time that fraud losses have reached that benchmark. This marks a 14% increase over reported losses in 2022. Consumers reported losing more money to investment scams—more than $4.6 billion—than any other category in 2023.